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04 07 2010 CoW AgendaPage 4 59 -72 86 ..,40,441 Township of Proud Heritage, Exciting Future 1. NOTICE OF ADDITIONS a) Motion for Additions. 2. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) Green Vision, re: Alternative Sites. [Addenda] TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS Wednesday, April 7, 2010 9:00 a.m. 5. CONSENT AGENDA: 5 -58 a) Severn Sound Environmental Association, minutes of meetings held on February 22, 2007, April 27, 2007, August 22, 2007, October 25, 2007, January 31, 2008, July 24, 2008, October 23, 2008, November 27, 2008, January 22, 2009, April 30, 2009, July 23, 2009 and October 22, 2009. Staff Recommendation: Receipt. b) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 12, 2010 and highlights from meeting held on March 10, 2010. Staff Recommendation: Receipt. 73 -81 c) Orillia Public Library Board, minutes of meeting held on February 17, 2010. Staff Recommendation: Receipt. 6. COMMUNICATIONS: 82 -84 a) Correspondence dated March 22, 2010 from E. Marshall Green, Graham Partners LLP, re: Gordon Snider Oro Medonte Property Purchased from Mazza Access. 85 b) Correspondence dated March 29, 2010 from Emily Campbell, Secretary, Oro Agricultural Society, re: Request for Township Pins. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Correspondence dated March 12, 2010, Ian Troop, Chief Executive Officer, 2015 Pan /Parapan American Games Organizing Page 1 of 121 Page 87 -91 100 101 -112 113 -114 115 -117 7. REPORTS OF MEMBERS OF COUNCIL: Committee. b) Mayor H.S.Hughes, re: Lake Simcoe Draft Video. [Addenda] c) Mayor H.S. Hughes, re: Georgian Valley Update. [Addenda] d) Mayor H.S. Hughes, re: Township Engineers. [Addenda] e) Deputy Mayor Hough, re: AeroPark Update. [Addenda] 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Minutes of OMEGA meeting of March 18, 2010 [Items deferred from March 24, 2010]. 92 -99 b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -Law No. 2010- 051, Being a By -law Respecting the Licensing, Regulating, and Governing of Trailer Camps and to Repeal By -Law No. 2003 -031. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Jerry Ball, Director of Transportation and Environmental Services, re: Tender Results for Vehicle Quotations (Fire and Emergency Services) [deferred from March 24, 2010 meeting]. b) Memorandum dated April 7, 2010, Jerry Ball, Director of Transportation and Environmental Services, re: Participation In Pitch in Canada Week. 10. DEVELOPMENT SERVICES: a) Report No. DS 2010 -020, Andria Leigh, Director of Development Services, re: Environmental Program /Service Delivery Agreement for Severn Sound Watershed Lands (Tri -Party Memorandum of Understanding). b) Andria Leigh, Director of Development Services, re: Correspondence dated April 1, 2010, Wayne Wilson, CAO /Secretary- Treasurer, NVCA, NVCA Executive Resolution Regarding Oro Medonte Appeal. [Addenda] 11. EMERGENCY SERVICES: None. 12. RECREATION AND COMMUNITY SERVICES: a) Report No. RC2010 -06, Shawn Binns, Director of Recreation and Community Services, re: Draft Strategic Facility Plan [Plan distributed under separate cover and available at www.oro- medonte.ca]. Page 2 of 121 Page 118 -121 12. RECREATION AND COMMUNITY SERVICES: b) Report No. RC2010 -07, Shawn Binns, Director of Recreation and Community Services, re: Oro Medonte Rail Trail Penetanguishene Road to Colborne Street. 13. IN-CAMERA: a) Motion to Go In- Camera b) Motion to Rise and Report c) Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling). d) Doug Irwin, Director of Development Services /Clerk, re: Personal Matter (Livestock Valuer Applications). e) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (O'Connell Lane). f) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Encroachments Lakeshore Promenade, Plan 626). [Addenda] g) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Council -Staff Relations). [Addenda] h) Robin Dunn, Chief Administrative Officer, re: Legal Matter (NVCA Levy 2010). [Addenda] i) Mayor H.S. Hughes, re: Legal Matter (Mill Pond Road). [Addenda] j) Mayor H.S. Hughes, re: Property Matter (Pine Ridge). [Addenda] 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion to Adjourn. Page 3 of 121 HORSESHOE LIFESTYLE COMMUNITY HORSESHOE LANDS LTD. ttl.g 7.0060wilwiss j i.ge I*07 .4- ICA 46 figr4/4 Ne1.4011,01 iF MK., JIM 4104 5 0,7,331 br 1 4a) Green Vision, re: Alternative Sites. .._11424,1, 64Qt 40 Page 4 of 121 --A 0 C0 SS C 2000 COLE SHERMAN AND ASSO CONSULTING ENGNEEI Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION FOURTH QUARTERLY MEETING February 2, 2007 Town of Midland, Council Chambers Minutes Keith Sherman Mark Taylor David Parks Zena Pendlebury Terry Allison Tony Hope Michele Locke Brad Cumming Gabe Brunelle Danny Epstein Richard MacDonald Ron Stevens Peggy Breckenridge Axel Frandsen Ted Briggs 1 Severn Sound Environmental Association Township of Severn Township of Georgian Bay Town of Midland Township of Oro Medonte Township of Springwater Severn Sound Environmental Association Environment Canada Town of Penetanguishene Environment Canada Consultant City of Orillia Township of Tiny Township of Tay OMOE Page 5 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Selection of Chair for 2007 The floor was opened to nominations for Chair. Mark Taylor nominated Dave Parks. Dave Parks agreed to allow his name to stand. There were no other nominations. MOVED BY ZENA PENDLEBURY, SECONDED BY GABE BRUNELLE THAT NOMINATIONS FOR CHAIR SSEA BE CLOSED; CARRIED. MOVED BY MARK TAYLOR, SECONDED BY TERRY ALLISON THAT DAVE PARKS BE DECLARED CHAIR FOR 2006. CARRIED. Chair Dave Parks explained to members that the Town of Midland was the Treasurer Municipality for SSEA and that our accounts are handled by the Town of Midland Treasury Department. Because of this, it is important for the consistency and convenience in documenting accounts that the Town of Midland member be authorized to sign documents and deal with time sensitive material when the Chair is not immediately available. Motion: Moved by Mark Taylor, seconded by Terry Allison to declare the Town of Midland member, Zena Pendlebury, Vice Chair. Chair Dave Parks gave a brief background of the history of the SSEA, partners, programs, delisting, and noted that this is the 10` anniversary. All members are encouraged to visit the offices at 67 Fourth Street in Midland to meet the staff and view first -hand the work that is done. Chair Dave Parks noted that each municipality has one vote, Environment Canada has one vote, and Ministry of the Environment has one vote. We operate under municipal rules. A copy of the current agreement will be sent to all members. 2. Adoption of Agenda MOTION: Moved by Mark Taylor, seconded by Terry Allison, to adopt the agenda as presented. CARRIED. 2 Page 6 of 121 5a) Severn Sound Environmental Association, minutes of meetings 3. Review of Minutes and Past Business MOTION: Moved by Mark Taylor, seconded by Terry Allison, to adopt the October 28, 2006 minutes as presented. CARRIED. Business arising from the last minutes: Auditor's Report had two outstanding issues: a) donations there are accounting issues with donations they cannot fully audit those currently receipts are issued. Dave Parks suggested that temporary receipts be issued until the official one can be processed. Keith Sherman noted that he is working with the Treasury Dept. on improving our system of receiving donations. b) Accounts Receivable some projects are started prior to receiving all partnered funding agreements. The Auditor has suggested that we don't have expenditures until we have a signed agreement. A plaque was presented to the former Public Advisory Committee Chair, Rob Coulas. Sustainability Keith Sherman introduced Danny Epstein, Regional Director, from Environment Canada. Environment Canada has been involved with Severn Sound for a long time partly because of the RAP program, but also to see what a community could accomplish, collectively. He stated that they had hoped that the communities would continue the work. In 2002 EC was looking for a pilot community to promote the Melbourne Principles as part of a sustainability plan. Three communities were chosen for pilots, Niagara Region, Rainy River and Severn Sound. Danny has made numerous presentations in countries such as Greece, Africa, and the Netherlands, promoting sustainability. The SSEA requested a sustainability plan and EC engaged in another five years of funding there are only 18 months remaining on that funding. EC hopes that by March, 2009 SSEA will be self sufficient. The Binational Toxic Strategy is another part of this funding. EC would like us to be more engaged with programs and projects dealing with Tier I and Tier II substances. At this point, Danny would like to see: Ci Continued work on the Binational Toxic Strategy (BTS) LI Sustainability Plan this has to be an SSEA directed process therefore EC has not been pushing any specific program. EC's MOU with SSEA does have some deliverables which need to be met. Danny would like to see a vision statement by the end of the summer 2007 and a 5 year plan of action. The SSEA has obtained a funding agreement through FCM. Federal gas tax money could be used for capacity building which includes sustainability plans. 3 Page 7 of 121 5a) Severn Sound Environmental Association, minutes of meetings Danny would like to see deliverables by the 2 and 3 Quarters including a workshop of developing the vision, pilot programs through the BTS, and visible programs in place to prove that municipalities can work collectively across the watershed. Danny noted that he has always been supportive of the SSEA. He is interested in seeing visible progress toward long -term sustainability over the next 18 months. Dave Parks stated that we have obligations to EC and the community and we will do our best. He thanked Danny for his input. 4. Fourth Quarterly Report for 2006 a. Revenues and Expenses Members were provided with a 4th Qtr report for 2006, with revenues and expenses listed. Revenues: The Province at one point stated that they were not going to be able to honour the $25K because of COA. They were reminded of their commitment and provided $10K. We are still hoping that the remainder will be received by their fiscal year end of March 31, 2007. Expenses: Reporting is based on deliverables, not salaries. Undistributed staff time includes salary for staff vacation time, stat holidays and employer benefits. Expenses were saved in the following areas. The cost of the SSEA leased vehicle is covered by another project. We cannot own a vehicle because we are not a legal entity however, the Town of Penetanguishene leases a vehicle and we compensate them for it. The Town of Midland also supplies a surplus vehicle provided SSEA maintains the vehicle in working condition. These expenses were covered by another project. No money was spent on zooplankton analysis this year since the Provincial funding supports this service contract. Communications is over budget. MOTION: Moved by Tony Hope, seconded by Brad Cummings, to accept the 4th Quarter Report as presented. CARRIED. b. Approval of Cheque Register 4 Page 8 of 121 5a) Severn Sound Environmental Association, minutes of meetings MOTION: Moved by Zena Pendlebury, seconded by Gabe Brunelle, to approve the Cheque Register as presented. CARRIED. An overview of the Quarter and 2006 was distributed to members and received as information. 5. 2007 SSEA Budget MOTION: Moved by Zena Pendlebury, seconded by Mark Taylor, to approve the Budget with the correction of 2006 in the footnote. CARRIED 6. Sustainability status of FCM Project Application We have a signed agreement as of December that supports the development of a structure for a sustainability plan. We applied for the project in 2004 and went to the municipalities in 2005 for inclusion into their 2006 budgets. This agreement has been a lengthy process. The bulk of the work on the plan will be done in 2007 and Keith Sherman introduced Richard MacDonald, the consultant chosen to develop the plan. Richard's next steps will be to review the workplan with Keith Sherman, consult with municipal CAOs and Planners, hold a workshop and continue with the parallel process with North Simcoe Community Futures Development Corporation to collaborate with local residents and organizations. 7. Source Water Protection Work Plan for 2007 Keith Sherman encouraged members to read all documents related to SWP and be aware of their implications to municipalities. 8. Other Business There was no other business. 9. Next Meeting and Adjournment The next meeting is scheduled for April 27, 2007, at 10:OOam in the Council Chambers at the Town of Midland office. Schedule of Meetings: First Quarter: April 27, 2007 Second Quarter: August 2, 2007 Third Quarter: October 26, 2007 Fourth Quarter: February 1, 2008 MOTION: Moved by Mark Taylor to adjourn the meeting. CARRIED. 5 Page 9 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION FIRST QUARTERLY MEETING April 27, 2007 Town of Midland, Council Chambers Minutes Keith Sherman Mark Taylor David Parks Zena Pendlebury Terry Allison Tony Hope Michele Locke Gabe Brunelle Peggy Breckenridge Axel Frandsen Ron Stevens Ted Briggs Brad Cumming 1 Severn Sound Environmental Association Township of Severn Township of Georgian Bay Town of Midland Township of Oro Medonte Township of Springwater Severn Sound Environmental Association Town of Penetanguishene Township of Tiny Township of Tay City of Orillia OMOE EC Page 10 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Adoption of Agenda MOTION: Moved by Tony Hope, seconded by Axel Frandsen, to adopt the agenda as presented. CARRIED. 2. Review of Minutes and Past Business MOTION: Moved by Gabe Brunelle, seconded by Mark Taylor, to adopt the February 2, 2007 minutes as presented. CARRIED. 3. First Quarterly Report for 2007 a. Revenues and Expenses Members were provided with a 1st Qtr report for 2007, with revenues and expenses listed. Revenues: Recoveries usually come in at the end of the year when projects are completed. Provincial funds usually come in a lump sump, ie COA projects Municipalities are invoiced Source Protection waiting to sign a new agreement Audit not complete it will be on agenda of next meeting Expenses: Should read 2007 not 2006. MOTION: Moved by Terry Allison, seconded by Zena Pendlebury, to accept the 1st Quarter Report as presented. CARRIED. b. Approval of Cheque Register MOTION: Moved by Peggy Breckenridge, seconded by Gabe Brunelle, to approve the Cheque Register as presented. CARRIED. Peggy Breckenridge noted that municipalities do not have to show cheque registers at municipal meetings anymore, perhaps the SSEA should consider this. Chair Dave Parks noted that he will look into it and ask the Treasurer's opinion. A current projects listing was distributed to members for their information. A Forecast of Revenues was distributed to members for their information. 2 Page 11 of 121 5a) Severn Sound Environmental Association, minutes of meetings 4. Financial Charges and Procedures, Insurance Donations were an issue with the auditor so we have changed our procedures for handling cash donations. A temporary receipt is issued, photocopied and then the money and the photocopy of the receipt are then submitted to the Town of Midland. The Town of Midland then issues an official receipt. This new procedure will accommodate the auditor's needs. The deficit on the ledger is also a concern to the auditor. The Treasurer has proposed a 4% interest charge applied to any deficit. Action Item: Keith to discuss interest charges on deficits with Treasury Department. Insurance there are a few obstacles to having a partnership agreement because we are not a legal entity, each member must be covered under their individual municipal policies. Each member should confirm their liability. Employees, who are on the Town of Midland payroll are covered for general liability however, some fenders are now asking for Errors and Omissions insurance which will be a separate expense as we grow, we need to ensure that we are properly covered. Members discussed incorporating the SSEA. The SSEA should examine incorporation and prepare a report for the board outlining implications, costs, functions, and strategic planning. Motion: Moved by Peggy Breckenridge, seconded by Zena Pendlebury to authorize Keith Sherman to review options for incorporation and a strategic plan. CARRIED. 5. Source Water Protection The SSEA office will keep members up to date on developments in Source Water Protection. There are currently five regulations posted on the EBR. Through the Clean Water Act, a Source Protection Plan will be developed on a regional and local basis. Currently, the Province has an agreement with Conservation Ontario, Lake Simcoe Region Conservation Authority (LSRCA), as the lead, has an agreement with Conservation Ontario and we have an agreement with LSRCA. The province is paying 1 00% of the current technical studies. The Clean Water Act is a legal mandate empowering municipalities to protect municipal water supplies. There are currently regional stakeholder meetings and consultations underway to inform the stakeholders about the Source Protection Committee that will be established once the regulations pass. 3 Page 12 of 121 5a) Severn Sound Environmental Association, minutes of meetings 6. FCM Application Dave Parks and Keith Sherman have had a number of discussions about our sustainability plan. Our last agreement was based on developing a sustainability plan for the Severn Sound community to maintain the environmental quality achieved through the RAP program. To date we have received approval of funding from FCM and a consultant has produced the application for funding and the workplan. However, FCM seems to be requiring more items than originally agreed upon in the agreement and Keith Sherman would like some direction. Members discussed this project. Motion: Moved by Tony Hope, seconded by Terry Allison that the SSEA proceeds to negotiate with FCM for funding for the Sustainable Plan based on the original agreement if not, a modified local plan, within the confines of our budget, will be presented to the Board for approval. CARRIED 7. Other Business Note: Zena Pendlebury suggests that we re- evaluate the agenda and focus more on the environmental issues than the day to day operations of the SSEA office. Chair Dave Parks agreed. 8. Next Meeting and Adjournment The next meeting is scheduled for August 2, 2007, at 9:30am in the Council Chambers at the Town of Midland office. 4 Page 13 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION SECOND QUARTERLY MEETING August 2, 2007 Town of Midland, Council Chambers Minutes Keith Sherman Mark Taylor David Parks Zena Pendlebury Terry Allison Tony Hope Michele Locke Gabe Brunelle Ron Stevens Axel Frandsen Peggy Breckenridge Township of Tiny Severn Sound Environmental Association Township of Severn Township of Georgian Bay Town of Midland Township of Oro Medonte Township of Springwater Severn Sound Environmental Association Town of Penetanguishene City of Orillia Township of Tay Page 14 of 121 5a) Severn Sound Environmental Association, minutes of meetings Chair Dave Parks asked members to note that the agenda format has been changed members will be looking at programs more closely and the day to day budget items are presented as items to be reviewed prior to each quarterly meeting and approved or received at the meeting. Questions should be asked of Keith Sherman prior to the meeting to minimize meeting time. 1. Adoption of Agenda MOTION: Moved by Ron Stevens, seconded by Terry Allison, to adopt the agenda as presented with additions. CARRIED. Agenda item additions include a closed session item dealing with correspondence 3(a) and a brief summary of Bass Lake update 7(a). 2. Review of Minutes and Past Business MOTION: Moved by Axel Frandsen, seconded by Ron Stevens, to adopt the April 27, 2007 minutes as presented. CARRIED. Action items arising from last meeting: Keith Sherman spoke to Town of Midland Treasury Department about interest charges. Currently we do not have a deficit but the Town has a set interest charge of 4% that will apply to net deficits. The issue of incorporation will be dealt with in this meeting. Keith Sherman is investigating insurance issues and will report to members at the next meeting. 3. Strategic Plan (a) MOTION: Moved by Zena Pendlebury, seconded by Terry Allison to go into closed session. CARRIED. MOTION: Moved by Zena Pendlebury, seconded by Ron Stevens to leave closed session. CARRIED. Strategic Plan It was noted that this Board will have to make an official decision under the Clean Water Act on significant changes to the way it operates. The SSEA Board will become a Source Protection Authority Board that will make recommendations to the Minister of the Environment. We will need to establish new goals, a new vision, and a new agreement. Keith Sherman would like to set up a strategic planning session with all of the SSEA Board members and a facilitator. Action Item: Keith Sherman to find a facilitator and gather background documentation for a strategic planning session. 4. Source Water Protection 2 Page 15 of 121 5a) Severn Sound Environmental Association, minutes of meetings Municipal information and implications for SWP will be sent to CAO's and Clerks by September 3 2007. Keith Sherman will be meeting with Ian Smith from MOE in the near future to work out how the Severn Sound Source Protection Authority will proceed and operate. We are currently working on technical reports including land use and risk assessments, as well as communication strategies. Members will be updated as information becomes available. 5. Second Quarterly Report for 2007 Members were provided with a 2 Qtr report for 2007, with revenues and expenses listed. MOTION: Moved by Terry Allison, seconded by Zena Pendlebury, to accept the 2nd Quarter Report as presented. CARRIED. 6. Other Business Terry Allison noted that the Bass Lake Ratepayers Association would like to develop a stewardship program for Bass Lake and would like to request background data for this group. Keith Sherman noted that he has an inventory of what has been done and what could be done around Bass Lake. He will contact Terry Allison. Dave Parks noted that he is now working for Severn Township. Mark Taylor will be making a recommendation to Council that Dave Parks will remain on the SSEA Board as the Severn Township representative for the remainder of the fiscal year. Mark Taylor will take a hiatus until that time. Dave Parks will confirm with Georgian Bay Township that someone from that township will be attending the next meeting. 7. Next Meeting and Adjournment The next meeting is scheduled for October 25, 2007, at 9:30am in the Council Chambers at the Town of Midland office. 3 Page 16 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION FIRST QUARTERLY MEETING October 25, 2007 Town of Midland, Council Chambers Minutes Keith Sherman David Parks Zena Pendlebury Terry Allison Michele Locke Gabe Brunelle Ron Stevens Axel Frandsen Peggy Breckenridge Lynn Dollin Susan Jagminas Judy Robitaille Giselle Tony Hope Greg Sutcliffe Severn Sound Environmental Association Township of Severn Town of Midland Township of Oro Medonte Severn Sound Environmental Association Town of Penetanguishene City of Orillia Township of Tay Township of Tiny Source Protection Regional Chair LSRCA Communications Specialist Deputy Treasurer, Town of Midland BDO Dunwoody, Auditor Township of Springwater Township of Georgian Bay Page 17 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Adoption of Agenda MOTION: Moved by Axel Frandsen seconded by Ron Stevens, to adopt the agenda as presented. CARRIED. 2. Review of Minutes and Past Business Amendment to minutes: Peggy Breckenridge was present at the August 22 meeting. Action items from last meeting the strategic planning session has been tentatively set for Wednesday December 12. This will be confirmed by Keith Sherman. MOTION: Moved by Ron Stevens, seconded by Peggy Breckenridge, to adopt the August 22nd, 2007 minutes as amended. CARRIED. 3. Source Water Protection Status Severn Sound is now designated as a Source Water Protection area and the SSEA is the Source Water Protection Authority for that area. We are working within a region called the Southern Georgian Bay Lake Simcoe Source Protection Region. Keith Sherman gave a presentation on Source Water Protection including components of a source protection plan, source protection committees, governance, and responsibilities. He outlined the makeup of the Source Protection Committee which includes seven members from the region representing economic interests, seven members representing public interest, three First Nation members, and seven municipal members. The seven municipal members will be chosen from the four watershed areas; Clayton Cameron from Severn Township has been chosen to represent the Black -Severn watershed, the NVCA held a municipal session to elect their two members, the LSRCA will be holding an election in December for their two members, and there is a municipal meeting scheduled for November 2 for delegates to be elected from the Severn Sound watershed. Currently the province has paid 100% of the staff time for source water protection work and intends to keep that funding in place until the Source Protection Plan has been accepted. 4. Third Quarterly Report for 2007 Members were provided with a 3rd Qtr report for 2007, with revenues and expenses listed. MOTION: Moved by Ron Stevens, seconded by Axel Frandsen, to accept the 3rd Quarter Report as presented. CARRIED. 2 Page 18 of 121 5a) Severn Sound Environmental Association, minutes of meetings 5. Cheque Register MOTION: Moved by Terry Allison, seconded by Zena Pendlebury, to accept the Cheque Register as presented. CARRIED. SSEA meeting suspended. Minutes for Severn Sound Source Protection Authority attached as a separate document. 6. Severn Sound Sustainability Plan Progress Report Proceeding with public consultation A Table of Contents for the work plan has been developed Work continues on a Terms of Reference for a consultant Working with NSCFDC on indicators Received first payment from FCM next payment is due December 15 Invoices will be sent out to municipalities with an updated progress report We will also be sending out budget requests to municipalities for the 2008 amount of $35,000 using the same formula as the 2007 amount. We will update municipalities on consultant selection there will be an RFP sent out to an open selection of consultants for a $160,000. budget with $20,000 in reserves. RFPs will be reviewed by a committee with volunteers from SSEA included Keith Sherman will talk to Peggy Breckenridge and Ron Stevens about IGAP issues Keith will keep members posted on developments regarding sustainability plan project Axel Frandsen requested a deputation from Keith Sherman to outline the Sustainability Plan to Tay Council. Terry Allison requests that Keith Sherman update members before information is sent to municipalities. Axel Frandsen also suggested that projects, such as the tree distribution program, be brought to SSEA members before the information is sent to Council so that members are familiar with the information and are able to answer any questions or concerns about the projects, should they arise. Keith Sherman noted that workplan items, recommendations and reports went out in the spring and that funding issues were part of that report. He would like to get feedback 3 Page 19 of 121 5a) Severn Sound Environmental Association, minutes of meetings from SSEA members. However, due to deadlines and timelines he isn't always able to consult with SSEA members on projects. He noted that we will attempt to communicate with members to make sure they have the information, when it is feasible. Axel commented that a letter carne to his municipality requesting $2,000 however, he had no advance notice and didn't know it was coming. He stated that if it had been discussed at an SSEA meeting a compromise could have been reached. Members had a discussion about projects and agreed that strategic planning could clarify project funding, determine types of projects, and possibly pre determine ground rules for the future. Dave Parks noted that during the strategic planning session members will review the core business and how it operates and suggested that perhaps an executive committee could be set up to meet with Keith more frequently which will allow more feedback on a regular basis and more consultation with Keith that will allow the organization to look at the long -term future. 7. Auditor Report 2006 Audited Financial Statements were distributed to members. The auditor, Giselle Bodkin, raised the following issues with the 2006 audit: It is difficult to audit donations revenue in any organization, however we have excellent controls in place to handle donation receipts. Unfortunately the CICA requires all auditors to qualify on all organizations that receive donation revenue even if they give receipts this is a standard qualification on all non profit organizations and charities. Revenues we receive money for projects but the budget for that project may go over Keith then tries to find funding for the overages Giselle noted that recording revenue as receivable prior to receiving funding approval is not generally accepted accounting practice. However the alternative is to show a large deficit which is misleading. During 2006, the Town of Midland in effect, was funding approximately $260,000 in project funding that has not been approved. Interest will be applied by the Town of Midland for 2007 and future years on such amounts. As of January 2009, all assets have to be capitalized. This is a PSAB legislated requirement for municipalities. Judy Robitaille requested a total listing /inventory count and corresponding values of the SSEA assets. SSEA assets are applicable because of municipal participation. Keith Sherman will meet with Judy Robitaille to discuss the asset list. The Auditor noted that the books are clean. They have the same controls in place as the Town of Midland, the Town of Midland does our books and the Auditor is happy with the controls that are in place. MOTION: Moved by Gabe Brunelle, seconded by Zena Pendlebury to accept the 2006 Auditor's Report as presented. CARRIED. 4 Page 20 of 121 5a) Severn Sound Environmental Association, minutes of meetings MOTION: Moved by Axel Frandsen, seconded by Terry Allison to approve a $4,000 budget expense for the 2008 audit. CARRIED. 8. Insurance Paperwork has been sent into Mink Insurance including an asset list. We do not have a premium quote yet but we will let members know when we receive it. Municipal insurance covers each SSEA member when they are appointed to the Board by a motion of Council. SSEA staff requires General Liability and Errors and Omissions coverage. Insurance budget items will be brought forward at the next Quarterly meeting. Terry Allison recommends that municipalities confirm that SSEA members have been appointed to the Severn Sound Source Protection Authority in order to ensure coverage by their respective municipalities for liability issues. 9. Other Business Greg Sutcliffe, Councillor from the Township of Georgian Bay has been appointed to the SSEA as their member. 10. In Camera Items Motion: Moved by Terry Allison, seconded by Gabe Brunelle to go in camera. CARRIED. Motion: Moved by Zena Pendlebury, seconded by Axel Frandsen to go out of camera. CARRIED. 11. Next Meeting and Adjournment The next meeting is scheduled for January 31 at 9:30am in the Council Chambers at the Town of Midland office. Motion: Moved by Terry Allison, seconded by Gabe Brunelle to adjourn the meeting. 5 Page 21 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION FOURTH QUARTERLY MEETING January 31, 2008 Town of Midland, Council Chambers Minutes Keith Sherman David Parks Zena Pendiebury Terry Allison Michele Locke Gabe Brunelle Axel Frandsen Peggy Breckenridge Tony Hope Greg Sutcliffe Sally Leppard Ron Stevens Severn Sound Environmental Association Township of Severn Town of Midland Township of Oro Medonte Severn Sound Environmental Association Town of Penetanguishene Township of Tay Township of Tiny Township of Springwater Township of Georgian Bay LURA Consulting City of Orillia Page 22 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Selection of Chair The floor was opened to nominations for Chair. Tony Hope nominated Dave Parks. Dave Parks agreed to allow his name to stand. There were no other nominations. MOVED BY TERRY ALLISON, SECONDED BY PEGGY BRECKENRIDGE THAT NOMINATIONS FOR CHAIR SSEA BE CLOSED; CARRIED. MOVED BY GABE BRUNELLE, SECONDED BY AXEL FRANDSEN THAT DAVE PARKS BE DECLARED CHAIR FOR 2008. CARRIED. MOVED BY TONY HOPE, SECONDED BY ZENA PENDLEBURY, THAT TERRY ALLISON BY DECLARED VICE CHAIR FOR 2008. CARRIED Keith Sherman noted that the member from the Town of Midland needs to be appointed as a signing authority on documents that require a signature on behalf of the Town of Midland. MOVED BY ZENA PENDLEBURY, SECONDED BY AXEL FRANDSEN, THAT BOB JEFFREY, TOWN OF MIDLAND SSEA REPRESENTATIVE BE APPOINTED AS A SIGNING AUTHORITY FOR SSEA. CARRIED. 2. Adoption of Agenda MOTION: Moved by Terry Allison seconded by Gabe Brunelle, to adopt the agenda as presented. CARRIED 3. Review of Minutes and Past Business Strategic planning work continues. Auditors state that we will have two notes: one, requirements to qualify that the organization accepts donations, and two, that starting work before revenues are received is not generally acceptable practice. It was noted that project deficits are unavoidable due to the governments' fiscal year schedule and revenues for some projects only come in when the project is completed. Keith Sherman has received one insurance quote which he will discuss later in the agenda. 2 Page 23 of 121 5a) Severn Sound Environmental Association, minutes of meetings MOTION: Moved by Greg Sutcliffe, seconded by Zena Pendlebury, to adopt the October 25th, 2007 minutes as presented. CARRIED. 4. Strategic Planning Minutes from the strategic planning session were distributed to members and discussed. Keith Sherman stated that Ted Symons of HGR has recommended that the SSEA form a Joint Municipal Services Board under the Municipal Act. It was noted that MOE wants clarification as to our legal status as soon as possible since we are now a Source Protection Authority. MOTION: Moved by Peggy Breckenridge, seconded by Terry Allison, to adopt the December 12th, 2007 strategic planning minutes as presented. CARRIED. The strategic plan will focus on four priorities: mandate, status, staffing, and funding. Mandate: SSEA is now an SPA with legal implications DFO is requesting a project for nearshore habitat on the west side of Tiny Peggy Breckenridge noted that she had a discussion with DFO who indicated something different and she is concerned with duplication and lack of communications between agencies. She would like to see an outline of who is doing what in this project. Boundaries there are boundary issues with Tiny and Orillia Monitoring Peggy Breckenridge would like to know when finding root cause of problems come in after analysis would like to see a reasonable time frame. Keith Sherman commented that part of monitoring includes following up and recommended action. (Zena Pendlebury fell ill and left the meeting) Legal Status: There is a consensus among member to choose a Joint Municipal Board. Members discussed costs associated with Conservation Authorities Ted Symons has requested $2,500 to explore the Joint Municipal Board approach. Motion: Moved by Peggy Breckenridge, seconded by Axel Frandsen to authorize Keith Sherman to pursue the option of creating a Joint Municipal Board and initiate the steps to reformat SSEA to a Joint Municipal Board. CARRIED 5. SSEA meeting suspended. Minutes for Severn Sound Source Protection Authority attached as a separate document. 3 Page 24 of 121 5a) Severn Sound Environmental Association, minutes of meetings Motion: Moved by Axel Frandsen, seconded by Peggy Breckenridge to suspend the SSEA meeting and enter the SPA meeting. CARRIED. Following the Severn Sound Source Protection Meeting, the SSEA meeting was reconvened. 6. Severn Sound Sustainability Plan Progress Report Sally Leppard from LURA Consulting gave a presentation updating members on the progress of the Sustainability Plan. A PDF of Sally Leppard's presentation will be included in the minutes and distributed to members. 7. 2008 Budget MOTION: Moved by Terry Allison, seconded by Axel Frandsen, to accept the 2008 Budget as presented. 8. Fourth Quarterly Report Members were provided with a 4 Qtr report for 2007, with revenues and expenses listed. MOTION: Moved by Greg Sutcliffe, seconded by Gabe Brunelle, to accept the 4 Quarter Report as adjusted. CARRIED. 9. Other Business MOTION: Moved by Greg Sutcliffe, seconded by Terry Allison, to authorize Keith Sherman to send a letter to the Town of Midland thanking them for the excellent work of Zena Pendlebury and the Town staff over the past year. CARRIED. 10. Next Meeting and Adjournment The next meeting is scheduled for April 24 2008, at 9:OOam in the Council Chambers at the Town of Midland office. Meeting schedule for the year as follows: April 24, 2008 July 24, 2008, October 30, 2008 January 29, 2009 Motion: Moved by Tony Hope to adjourn the meeting. 4 Page 25 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION SECOND QUARTERLY MEETING July 24, 2008 Town of Midland, Council Chambers Minutes David Parks Ron Stevens Terry Allison Mike Mayotte Greg Sutcliffe Tony Hope Lynn Dollin Keith Sherman Michele Locke 1 Township of Severn City of Orillia Township of Oro Medonte Town of Penetanguishene Township of Georgian Bay Township of Springwater Source Protection Regional Chair SSEA Coordinator SSEA Communications Peggy Breckenridge Township of Tiny Bob Jeffery Town of Midland Axel Frandsen Township of Tay Page 26 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Adoption of Agenda MOTION: Moved by Greg Sutcliffe seconded by Tony Hope, to adopt the agenda as presented. CARRIED. 2. Review of Minutes and Past Business MOTION: Moved by Terry Allison, seconded by Greg Sutcliffe, to adopt the April 24 2008 minutes as presented. CARRIED. 3. Strategic Planning Progress Report of the Strategic Planning Process Dave Parks thanked everyone who participated on subcommittees. Work on the Plan is almost complete. Terry Allison, Dave Parks and Keith Sherman will prepare a final report that will be brought to the Board at a special meeting in September. Ron Stevens asked if a letter will be going out to municipalities that outline the process and results. Keith Sherman noted that information will be forwarded to municipalities. Currently, the priority is our legal status. As a Source Protection Authority, MOE needs to deal with a legal entity and we are not one under the current Partnership Agreement. They do not like the current structure because it doesn't allow for long -term legal mandate such as a Conservation Authority. The other main issue is staffing. The SSEA operating budget does not cover all salaries and benefits currently, special projects cover salary and benefit costs. The budget of the SSEA in the next Agreement should reflect a Municipal department approach with administration costs and salary and benefits costs included. This will mean that the SSEA operating budget will show all costs of operation. Dave Parks also noted that Keith Sherman has expressed his intention of retiring in the next few years and a plan to replace him should be part of the planning process. A final report will be presented to the SSEA Board in September with the hope of members endorsing that report. Once it is endorsed, Keith Sherman, Terry Allison and Dave Parks will be requesting deputations from all municipalities to present our strategic direction. Terry Allison, as Vice Chair will be part of the process as Dave Parks will be stepping down next year from the Board. Greg Sutcliffe asked about the budget and if it reflects full costs. Dave Parks noted that the budget does not reflect the full cost of running the organization. Keith Sherman estimated that the full cost of running the organization for 2008 will be $500,000.00 the 2 Page 27 of 121 5a) Severn Sound Environmental Association, minutes of meetings current 2008 budget which includes special projects and budgeted revenues is $480,000.00. In the past, Environment Canada required showing all deliverables, not administration in the budget. Our budget is now moving to show all salary and benefit costs as well as administration, contracted service and materials. Full cost reporting will be our standard to give members an accurate picture of the organization. Currently, municipal shares contribute only a portion of salaries and benefits and the administration cost of running the office. Members then discussed adding buffer funds to the budget and issues pertaining to municipal funding such as assessment based funding formulas. The S SEA needs to change because of its position as a Source Protection Authority. If we do not become a legal entity, the Province may take over the watershed SPA and transfer operation to a Conservation Authority. Municipalities will have to decide this fall their participation in the SSEA with both a revised structure (i.e. a joint municipal board) and full cost funding. We will have a special board meeting in September to review the Strategic Plan, debate and discuss its contents and make recommendations to municipalities. 4. SSEA meeting suspended. Minutes for Severn Sound Source Protection Authority attached as a separate document. Motion: Moved by Terry Allison, seconded by Ron Stevens to suspend the SSEA meeting and enter the SPA meeting at 10:OOam. CARRIED Motion: Moved by Mike Mayotte, seconded by Tony Hope to reconvene the SSEA meeting at 11:OOam. CARRIED 5. Second Quarter Financial Report MOTION: Moved by Ron Stevens, seconded by Greg Sutcliffe, to approve the 2 °d Quarter Report as presented. CARRIED MOTION: Moved by Ron Stevens, seconded by Tony Hope, to receive the Cheque Register as information. CARRIED 6. Sustainability Plan Update The Sustainability Plan is exploding with activity. The monthly meetings with the Stakeholder Advisory Team (SAT) (30 to 40 people per meeting) have been successful. The Steering Committee also meets monthly. The plan is on schedule and community input has been excellent. The consultants have just completed the first "Citizens Panel" in Canada. It is a pilot project that is the first of its kind in Canada. Over 400 randomly selected residents within the watershed were called and asked to join a Citizen's Panel. This involves answering a number of questions over the phone now and agreeing to be contacted in the future to answer more questions. 3 Page 28 of 121 5a) Severn Sound Environmental Association, minutes of meetings We have met with the consultants this week. Currently we have goals and objectives determined by the Steering Committee and the SAT. The actions associated with the objectives are being discussed. The process will also consider measurable indicators to track progress of the Plan. We still need data from various organizations such as the County and the Health Unit to see how all organizations fit into the plan. AMO has recently released a tool kit for an integrated community sustainability plan which will be reviewed. It may have a lot of similar elements that we may be able to integrate into our plan. The end result of our Sustainability Plan will allow municipalities to also fulfill their requirements for Gas Tax Funding. ACTION ITEM: A letter will be sent to CAO's and Clerks assuring them that we will be working to overlap our Sustainability Plan and AMO's Tool Kit. 7. Other Business Keith Sherman is currently working with the Auditor and expects to have a presentation of the Auditor's Report at the October SSEA Meeting. 8. Next Meeting The next SSEA Quarterly meeting has been tentatively scheduled for October 23, 2008. A special meeting will be called by the Chair in September to deal with the Strategic Plan. 9. Adjournment Motion: Moved by Terry Allison, seconded by Mike Mayotte to adjourn the meeting. 4 Page 29 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION THIRD QUARTERLY MEETING October 23, 2008 Town of Midland, Council Chambers Minutes David Parks Ron Stevens Bob Jeffery Peggy Breckenridge Axel Frandsen Mike Mayotte Greg Sutcliffe Tony Hope Lynn Dollin Keith Sherman Michele Locke Judy Robitaille Giselle Bodkin Terry Allison Township of Severn City of Orillia Town of Midland Township of Tiny Township of Tay Town of Penetanguishene Township of Georgian Bay Township of Springwater Source Protection Regional Chair SSEA Coordinator SSEA Communications Town of Midland Treasurer BDO/Dunwoody Auditor Township of Oro Medonte Page 30 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Adoption of Agenda MOTION: Moved by Bob Jeffrey seconded by Axel Frandsen, to adopt the agenda as presented. CARRIED. 2. Review of Minutes and Past Business MOTION: Moved by Terry Allison, seconded by Greg Sutcliffe, to adopt the July 24 2008 minutes as presented as well as the minutes from the Special Meeting held on September 10` 2008. CARRIED. 3. Business Arising from Past Minutes A special meeting was arranged between Terry Allison, Dave Parks and Keith Sherman on September 4, 2008, one of the subcommittees for the Strategic Planning session, to prepare for the meeting on September 10` when the Strategic Plan was presented to the Board. After the September 10` meeting, the revised Strategic Plan was approved and copies were distributed to members at today's meeting. Letters outlining the Strategic Plan were sent to Councils. The draft sample letter for Penetanguishene was distributed to members. Bob Jeffrey would like to see a one page review of work done over the past eleven years. FOR ACTION: Keith Sherman 4. Third Quarter Financial Report Items for discussion included the fact that MOE has not sent funds for 2008 that were invoiced. SWP will be invoiced in November and there are a number of invoices going out soon as revenue for other project revenues and recoveries. Keith Sherman stated that he has no concerns about meeting the expected revenues by the end of the year. Bob Jeffery is concerned that provincial funding isn't guaranteed, especially with anticipated government cutbacks. Keith Sherman noted that SWP are transfer payments and we have agreements for those amounts. There is currently a slight deficit of $5,291.00 as shown in the Summary at the bottom of the expenditure page of the report. MOTION: Moved by Greg Sutcliffe, seconded by Peggy Breckenridge, to approve the 3rd Quarter Report as presented. CARRIED Greg Sutcliffe would like to see a more detailed report on expenses listed by Keith Sherman as "miscellaneous Keith Sherman will put more detail into those expenses for the next quarter. Cheque Register was received as information. 2 Page 31 of 121 5a) Severn Sound Environmental Association, minutes of meetings 5. Audit Presentation by Judy Robitaille from the Town of Midland and Giselle Bodkin from BDO Dunwoody. Giselle Bodkin noted that on page two there are two qualifications. The first qualification is standard for organizations that receive donations auditors cannot sign off on donations. The second qualification relates to recording revenue before getting confirmation of funding. $86,000.00 hadn't been approved by funding sources but expenses were put through the account. Keith Sherman was confident that the funding sources would come in. Giselle stated that once a history is established of reporting the unconfirmed revenue and that the unconfirmed revenue is reduced each year, the auditors may be able to remove the qualification. Page seven notes a new accounting pronouncement concerning declaration of assets for future audits. Judy Robitaille and Keith Sherman are working on listing the SSEA assets which must be on the books for 2009 and must be depreciated. Page eight deals with a number of issues including 1) the note due to the Town of Midland. Interest payments will be made 3) grant revenue was overstated last year and understated this year. 4). Dave Parks thanked Giselle and Judy for their presentation and showed appreciation for the Town of Midland and how they reduce our costs on a variety of levels. Dave Parks also thanked Bob Jeffery for the support of the Town of Midland and asked that a letter of appreciation be drafted and sent to the Town. FOR ACTION: Keith Sherman Motion: Moved by Bob Jeffery, seconded by Greg Sutcliffe to accept the 2007 Year End Financial Statements as prepared by BDO Dunwoody. CARRIED Motion: Moved by Tony Hope, seconded by Peggy Breckenridge to adopt the audit fee and BDO as auditors for 2008 with increases for cost of living and asset review, not to exceed 20% or go over $5,000. CARRIED 6. Sustainability Plan Update LURA Consulting has been making presentations to all of the municipal councils giving presentations on the status of the plan and how it relates to their municipality. These presentations have been successful. The next step will be for LURA to deliver a draft plan to SSEA members. Documents associated with the plan and the appendices will be delivered at a later date. These will include detailed summaries of the public involvement process, detailed summaries of actions that are being done or could be done, and details on how this plan can be implemented in our partner municipalities. The final SAT meeting is scheduled for November 4 and December 2nd is the final celebration with the draft plan delivered to municipal representatives. 3 Page 32 of 121 5a) Severn Sound Environmental Association, minutes of meetings 7. SSEA meeting suspended. Minutes for Severn Sound Source Protection Authority attached as a separate document. Motion: Moved by Ron Stevens, seconded by Bob Jeffery to suspend the SSEA meeting and enter the SPA meeting at 10:OOam. CARRIED Motion: Moved by Bob Jeffery, seconded by Ron Stevens to reconvene the SSEA meeting at 11:OOam. CARRIED 8. Strategic Plan The latest Strategic Plan summary was distributed to members. Table 3 shows revenues to 2013. This preliminary budget will allow 70% of salaries and benefits to be internalized by 2013. Keith Sherman noted that there will always be special projects to make up the remaining 30 The budget will increase each year to allow salaries and benefits to be covered. This draft table is based on the strategic plan and will be approved with the strategic plan. Increases are based on municipal formula and include future staff hiring. Peggy Breckenridge noted her concern for the amount projected for the Township of Tiny for 2013. Keith Sherman noted that because of the Clean Water Act and MOE's request that we become a legal entity, we need a commitment from all members to becoming a Joint Municipal Board and requested that members need to support the strategic plan that was endorsed by SSEA. If one or more member municipalities choose to discontinue membership in the Association, the SSEA must decide how to proceed. In answer to the question of cost comparison of options in the mandate section of the Strategic Plan, using Springwater Township, costs for SSEA operation are estimated at $5.50 per person in the watershed. Based on existing charges, a CA would require a basic levy of $8.30 per person plus additional costs. 9. Adjournment and Next Meeting MOTION: Moved by Bob Jeffery, seconded by Ron Stevens to adjourn the meeting. The next SSEA Quarterly meeting has been scheduled for January 29, 2009 [this date was later changed to January 22, 2009 at 9am]. 4 Page 33 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION SPECIAL MEETING November 27, 2008 Town of Midland, Council Chambers Minutes David Parks Bob Jeffery Peggy Breckenridge Axel Frandsen Mike Mayotte Tony Hope Ron Stevens Keith Sherman Michele Locke Natalia Hahn Sally Leppard Winanne Grant Mara Burton Debra Muenz Terry Allison Greg Sutcliffe Township of Severn Town of Midland Township of Tiny Township of Tay Town of Penetanguishene Township of Springwater City of Orillia SSEA Coordinator SSEA Communications LURA Consulting LURA Consulting SC Springwater SC Tay SC NSCFDC Township of Oro Medonte Township of Georgian Bay Page 34 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. Sustainability Plan Presentation Sally Leppard from LURA Consulting gave a presentation notes from LURA on the presentation are in a separate document. 2. Selection of Chair for 2009 Dave Parks thanked members for their work over the past few years. He will not be seeking re- election and will be stepping down on December 31, 2008. Due to his resignation, a new Chair must be elected today as the SSEA does not meet until the end of January. The floor was opened to nominations for Chair. Ron Stevens nominated Terry Allison, seconded by Bob Jeffery. Axel Frandsen nominated Greg Sutcliffe, seconded by Peggy Breckenridge. Although neither Terry Allison nor Greg Sutcliffe could attend today's meeting, they had both previously agreed to allow their names to stand. There were no other nominations. MOVED BY BOB JEFFERY, SECONDED BY TONY HOPE THAT NOMINATIONS FOR CHAIR SSEA BE CLOSED; CARRIED. Members voted. The recorded voting results are as follows: Greg Sutcliffe, four votes Terry Allison, three votes MOVED BY BOB JEFFERY, SECONDED BY AXEL FRANDSEN THAT GREG SUTCLIFFE BE DECLARED CHAIR FOR 2009 AND THAT THE BALLOTS BE DESTROYED. CARRIED. Members agreed to wait to vote for a Vice Chair. The next SSEA Quarterly meeting has been scheduled for January 22, 2009. 2 Page 35 of 121 Present Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION FOURTH QUARTERLY MEETING January 22, 2009 Town of Midland, Council Chambers Minutes Doug Beach Bob Jeffery Peggy Breckenridge Axel Frandsen Greg Sutcliffe Tony Hope Lynn Dollin Sandy Agnew Keith Sherman Michele Locke Sally Leppard LURA Consulting Terry Allison Ron Stevens Mike Mayotte 1. Adoption of Agenda 2. Review of Minutes and Past Business Township of Severn Town of Midland Township of Tiny Township of Tay Township of Georgian Bay Township of Springwater Source Protection Regional Chair Township of Oro Medonte for Terry Allison SSEA Coordinator SSEA Communications Township of Oro Medonte City of Orillia Town of Penetanguishene MOTION: Moved by Axel Frandsen seconded by Bob Jeffrey, to adopt the agenda as presented. CARRIED. Business Arising from Past Minutes: A letter will be drafted for the Chair's signature, addressed to the Township of Severn to thank them for allowing Dave Parks to remain as chair last year and for his years of service to the Board. Keith Sherman has drafted a document outlining work that has been done over the past eleven years, as Bob Jeffery requested, however it is quite long and needs to be shortened to become a one page review. FOR ACTION: Keith Sherman Page 36 of 121 5a) Severn Sound Environmental Association, minutes of meetings MOTION: Moved by Peggy Breckenridge, seconded by Bob Jeffery, to adopt the October 23 2008 minutes as presented. CARRIED. 3. Sustainability Plan Update Greg Sutcliffe welcomed Sally Leppard from LURA Consulting. Sally Leppard distributed the final draft Sustainability Plan with Appendices. The Background Report, Consultation Report, Communications Report, as well as individual municipal reports will come at a later date. Section 4, Implementation has been updated to reflect earlier discussion and comment in this document. Due to the complexity of the plan, a separate implementation strategy must be developed. This plan recommends that an interim steering committee be set up for a period of one year. This interim steering committee will develop a framework to work with partners, engage citizens, and direct how the plan will be implemented in all nine municipalities. Members of the steering committee will include three municipal members representing all nine municipalities, SSEA coordinator, CFDC staff and members of other organizations. MOTION: Moved by Bob Jeffery, seconded by Axel Frandsen, that the SSEA approve the Sustainability Plan document (Severn Sound Sustainability Plan) to forward to municipal partners and that SSEA recommends that an Interim Sustainability Plan Steering Committee (ISPSC) be set up to address the long term implementation of the plan, beginning March 31, 2009. CARRIED UNANIMOUSLY Sally Leppard noted that the Sustainability Plan has been submitted as a nominee for the FCM Sustainability Awards. Sally Leppard left the meeting at this time. Members then discussed extending the contract with LURA allowing more time to work on the youth consultation and preparing any additional funding proposals that the SSEA is eligible for. The additional cost is $35,000 and the funds are available from the original FCM funding application. MOTION: Moved by Bob Jeffrey, seconded by Tony Hope, that the SSEA approve the extension of the LURA contract to May 30, 2009 at a cost of $35,000.00. CARRIED 4. Fourth Quarterly Report The quarterly reports were distributed to members. Keith Sherman noted that the funds from Province of Ontario were received and they have made a two year funding commitment for 2008/09 and 2009/10. MOTION: Moved by Tony Hope, seconded by Peggy Breckenridge, to accept the 4th Quarter Report as presented. CARRIED The Cheque Register and Project Summary were distributed to members for their information. 2 Page 37 of 121 5a) Severn Sound Environmental Association, minutes of meetings 5. Severn Sound Source Protection Authority Meeting MOTION: Moved by Bob Jeffery, seconded by Axel Frandsen, to suspend the SSEA meeting for the SSSPA meeting at 10:OOam SSSPA Minutes in separate document. MOTION: Moved by Bob Jeffery, seconded by Sandy Agnew to adjourn the SSSPA meeting and reconvene the SSEA meeting at 10:45am. CARRIED 6. SSEA Renewal The Draft Agreement was distributed to members with a request for them and their CAOs to review the document. Comments would be appreciated as soon as possible. A letter went out to municipalities in October, 2008, requesting budget support and consideration of renewal, and a copy of the Strategic Plan accompanied the letter. Keith Sherman has had a number of follow up questions from municipalities and follow -up discussions are continuing. A special meeting will be scheduled for February 13, 2009 for approval of the Agreement by members to discuss the next steps in the Sustainability Plan. 7. Preliminary Budget A preliminary budget for 2009 was presented to members. MOTION: Moved by Peggy Breckenridge, seconded by Tony Hope, to accept the interim budget until figures are finalized. CARRIED. Next Meeting and Adjournment: A special meeting of the SSEA will be scheduled for March 26, 2009 immediately after the signing event to confirm the chair and vice -chair of the new Board. The next quarterly meeting of the SSEA is scheduled for April 30, 2009. MOTION: Moved by Doug Beach, seconded by Axel Frandsen, to adjourn the meeting. 8. Strategic Plan The latest Strategic Plan summary was distributed to members. Table 3 shows revenues to 2013. This preliminary budget will allow 70% of salaries and benefits to be internalized by 2013. Keith Sherman noted that there will always be special projects to make up the remaining 30 The budget will increase each year to allow salaries and benefits to be covered. This draft table is based on the strategic plan and will be approved 3 Page 38 of 121 5a) Severn Sound Environmental Association, minutes of meetings with the strategic plan. Increases are based on municipal formula and include future staff hiring. Peggy Breckenridge noted her concern for the amount projected for the Township of Tiny for 2013. It was noted that because of the Clean Water Act and MOE's request that we become a legal entity, we need a commitment from all members to becoming a Joint Municipal Board and requested that members need to be acting as an SSEA Board Member to support the strategic plan, not as individual municipalities. If one member municipality leaves the SSEA we must inform MOE. This could mean that the SWP Regional Lead organization will be told to take over the Severn Sound SPA and we will need to divest the organization. 9. Adjournment and Next Meeting MOTION: Moved by Bob Jeffery, seconded by Ron Stevens to adjourn the meeting. Special SSEA Meetings scheduled for February 13, 2009 and March 26, 2009. The next SSEA Quarterly meeting has been scheduled for April 30, 2009. 4 Page 39 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2008 Revenues Fourth Quarter (1) as of December 31, 2008 Collected 2008 or Invoiced Remaining Budget to Date Federal $9,000 $9,000 $0 Provincial $15,000 $15,000 $0 Tiny $7,284 $7,284 $0 Penetanguishene $13,004 $13,004 $0 Midland $22,960 $22,960 $0 Tay $18,514 $18,514 $0 Severn $11,541 $11,541 $0 Oro Medonte $16,375 $16,375 $0 Springwater $8,126 $8,126 $0 Georgian Bay $7,140 $7,140 $0 Orillia $5,920 $5,920 $0 Municipal sub- total(2) $110,864 $110,864 $0 Community /Private $4,000 $1,970 $2,030 Projects (3) $25,000 $29,431 ($4,431) Recoveries (4) $35,000 $37,435 ($2,435) Source Water Protection(5) $15,000 $15,000 $0 Prior Year Surplus /(deficit)(6) $3,967 $3,967 ($0) TOTAL REVENUES $217,831 $222,667 ($4,836) Special Projects (7) $260,000 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2001 assessment. (3) Projects administered by the Association (10 (4) Work done by the SSEA Office for the Partners and /or others. (5) Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus /(deficit) amount (7) Special Projects Salary Benefits to SSEA Page 40 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2008 Fourth Quarter Expenditures as at December 31, 2008 2008 Total 2008 Deliverable Budget To Date Balance Administration Treasurer expense $12,500 $14,924 ($2,424) Meeting expense $1,200 $472 $728 Travel expense $3,100 $1,419 $1,681 Conference expense $2,500 $1,271 $1,229 Office Supplies equipment $5,609 $2,810 $2,799 Printing &Copying $1,000 $728 $272 Postage and Shipping $1,000 $1,329 ($329) Phones $3,000 $2,260 $740 Space rental $9,500 $8,939 $561 SSEA Vehicle $2,500 $2,500 Sampling contracts (sampling boat analyse $7,500 $11,225 ($3,725) Health and Safety $1,000 $1,040 ($40) Sub total: $50,409 $46,417 $3,992 Salaries Benefits Undistributed Salaries Benefits $30,000 $48,295 ($18,295) Overall Coordination $59,000 $59,000 $0 Secretariate to Assoc. $14,422 $13,206 $1,216 Database Maintenance $26,000 $26,716 ($716) Sampling $15,000 $8,269 $6,731 Communications $19,000 $17,793 $1,207 Sub total: $163,422 $173,279 $9,857 Special Projects (Salaries benefits only) $260,000 $211,935 $48,065 Total Salaries benefits: $423,422 $385,214 $38,208 Capital Capital revenue $0 Supplies, Equipment Purchases $4,000 $5,551 $1,551 Sub total: $4,000 $5,551 $1,551 Total (not incl. special projects): $217,831 $225,247 $7,416 FINANCIAL SUMMARY FOR 2008 Budget Actual Remaining Revenues $217,831 $222,667 ($4,836) Expenditures $217,831 $225,247 ($7,416) Balance to date $0 ($2,580) $2,580 Page 41 of 121 Present Guests: Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD FIRST QUARTERLY MEETING April 30, 2009 Town of Midland, Council Chambers Minutes Bob Jeffery Peggy Breckenridge Tony Hope Terry Allison Doug Beach Axel Frandsen Keith Sherman Michele Locke Lynn Dollin Don Goodyear Herb Proudley Dave Ritchie Greg Sutcliffe Ron Stevens Mike Mayotte Town of Midland Township of Tiny Township of Springwater Township of Oro Medonte Township of Severn Township of Tay SSEA Coordinator SSEA Communications SPC Chair SPR Project Manager SPC Member SPC Member SSEA Chair /Township of Georgian Bay City of Orillia Town of Penetanguishene Page 42 of 121 5a) Severn Sound Environmental Association, minutes of meetings Due to the absence of Chair Greg Sutcliffe, Vice -Chair Terry Allison chaired this meeting. 1. CALL TO ORDER Chair Terry Allison called the meeting to order at 9:10am. 2. DECLARATIONS OF PECUNIARY INTEREST There were no declarations. 3. ADOPTION OF AGENDA MOTION: Moved by Doug Beach, seconded by Bob Jeffery, to accept the April 30, 2009 Agenda as presented. CARRIED 4. REVIEW OF PAST MINUTES Members of the SSEA reviewed minutes from January 22, 2009, February 13, 2009, and March 26, 2009. MOTION: Moved by, Tony Hope, seconded by Doug Beach, to approve the minutes for all three meetings as presented. CARRIED. 5. JOINT MUNICIPAL SERVICES BOARD STATUS As of March 26, 2009, the Severn Sound Environmental Association is a Joint Municipal Services Board. As an interim measure the SSEA should follow the Town of Midland municipal procedures until we create our own rules and procedures, specific to our organization's needs. Procedures are currently being reviewed with Town of Midland staff and will be presented to Board members at a future date. MOTION: Moved by Axel Frandsen, seconded by Doug Beach, to accept the Town of Midland's bylaws and procedures as an interim measure while the SSEA rules and procedures are established. CARRIED. 6. SUSTAINABILITY PLAN UPDATE The Sustainability Plan is completed. There are a few minor components not in place but all files have been delivered to the SSEA. The Interim Steering Committee for the Sustainability Plan (ISCSP) met for the first time on April 29, 2009. The next meeting will be held June 15, 2009 with representatives from all municipalities and invited 2 Page 43 of 121 5a) Severn Sound Environmental Association, minutes of meetings stakeholders in attendance. This committee will meet over the next year to discuss and plan how the Sustainability Plan will be implemented across the watershed. The contract with LURA Consulting will be completed at the end of May, 2009 and the ISCSP will then oversee the project with facilitation by SSEA. The FCM agreement ends at the same time as LURA's contract. MOTION: Moved by Peggy Breckenridge, seconded by Bob Jeffery, to accept Keith Sherman's report on the Sustainability Plan as presented. CARRIED 7. FIRST QUARTERLY REPORT The first Quarterly Report was presented to members. The budget was previously approved at the March 26, 2009 Special Meeting. MOTION: Moved by Tony Hope, seconded by Peggy Breckenridge, to approve the First Quarterly Report as presented. CARRIED The Cheque Register and Project and Activity summaries were distributed to members. MOTION: Moved by Axel Frandsen, seconded by Peggy Breckenridge, to accept the Summaries and Cheque Register as information items. CARRIED 8. MOTION TO SUSPEND SSEA MEETING FOR SSSPA MEETING MOTION: Moved by Bob Jeffery, seconded by Peggy Breckenridge, to suspend the SSEA meeting for the SSSPA Meeting at 10:OOam. CARRIED SSSPA Minutes in separate document. MOTION: Moved by Bob Jeffery, seconded by Axel Frandsen to adjourn the SSSPA meeting and reconvene the SSEA meeting at 10:45am. CARRIED 9. OTHER BUSINESS Keith Sherman noted that the ISCSP has a one year mandate from April 2009 to April 2010 and he will keep members updated on the progress. 10. ADJOURNMENT AND NEXT MEETING The Quarterly meeting dates for the next year are as follows: July 23, 2009, October 22, 2009, January 28, 2010. All meetings are scheduled for 9:OOam and will be held in the Town of Midland Council Chambers. MOTION: Moved by Bob Jeffery, seconded by Doug Beach to adjourn the meeting at 11:25am. CARRIED 3 Page 44 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2009 Revenues Fourth Quarter (1) as of March 31, 2009 Collected 2009 or Invoiced Remaining Budget to Date Georgian Bay $15,929 $15,929 $0 Midland $21,090 $21,090 $0 Orillia $15,627 $15,627 $0 Oro Medonte $19,144 $19,144 $0 Penetanguishene $17,516 $17,516 $0 Severn $17,322 $17,322 $0 Springwater $16,093 $16,093 $0 Tay $19,364 $19,364 $0 Tiny $27,915 $27,915 $0 Municipal sub- total(2) $170,000 $170,000 $0 Community/Private $4,000 $55 $3,945 Projects (3) $25,000 $1,335 $23,665 Recoveries (4) $35,000 $35,000 Source Water Protection(5) $30,000 $30,000 Prior Year Surplus /(deficit)(6) ($2,580) $2,580 $0 TOTAL REVENUES $261,420 $168,810 $92,610 Special Projects (7) $237,000 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10 (4) Work done by the SSEA Office for the Partners and /or others. (5) Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus /(deficit) amount (7) Special Projects Salary Benefits to SSEA Page 45 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2009 First Quarter Expenditures as at March 31, 2009 2009 Total 2009 Deliverable Budget To Date Balance Administration Treasurer expense $15,000 $5,970 $9,030 Meeting expense $1,000 $1,000 Travel expense $2,500 $2,500 Conference expense $2,500 $535 $1,965 Office Supplies equipment $4,500 $1,017 $3,483 Printing &Copying $1,000 $157 $843 Postage and Shipping $1,000 $35 $965 Phones $3,000 $498 $2,502 Space rental $9,500 $2,997 $6,503 SSEA Vehicle $2,000 $2,000 Sampling contracts (sampling boat analyses) $8,000 $8,000 Health and Safety $1,000 $240 $760 Administration Sub total: $51,000 $11,449 $39,551 Salaries Benefits Undistributed Salaries Benefits $38,000 $12,438 $25,562 Overall Coordination $60,000 $15,000 $45,000 Office administration $15,000 $15,000 Secretariate to Assoc. $14,000 $2,541 $11,459 Database Maintenance $30,000 $4,110 $25,890 Natural Heritage plan review $9,000 $9,000 Monitoring Surveillance $16,000 $16,000 Rural Programs $5,000 $5,000 Sustainability Plan support $0 Communications $19,000 $7,148 $11,852 Salaries benefits Sub total: $206,000 $41,237 $164,763 Special Projects Salaries benefits: $244,000 $244,000 Total Salaries benefits: $450,000 $41,237 $408,763 Less recovered from Projects: $244.000 Net Salaries benefits: $206,000 $41,237 $164,763 Capital Capital revenue Supplies, Equipment Purchases $4,420 $167 $4,253 Sub total: $4,420 $167 $4,253 Total (not incl. special projects): $261,420 $52,853 $208,567 FINANCIAL SUMMARY FOR 2009 Budget Actual Remaining Revenues $261,420 $168,810 $92,610 Expenditures $261,420 $52,853 ($52,853) Balance to date $0 $115,957 $145,463 Page 46 of 121 Present Guests: Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD SECOND QUARTERLY MEETING July 23, 2009 Town of Midland, Council Chambers Minutes Bob Jeffery Peggy Breckenridge Greg Sutcliffe Tony Hope Terry Allison Doug Beach Axel Frandsen Pat Marion Keith Sherman Michele Locke Lynn Dollin Herb Proudley Ron Stevens Town of Midland Township of Tiny SSEA Chair /Township of Georgian Bay Township of Springwater Township of Oro Medonte Township of Severn Township of Tay Town of Penetanguishene SSEA Executive Director SSEA Communications SPC Chair SPC Member City of Orillia Page 47 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. CALL TO ORDER Chair Greg Sutcliffe called the meeting to order at 9:OOam. 2. DECLARATIONS OF PECUNIARY INTEREST There were no declarations. 3. ADOPTION OF AGENDA MOTION: Moved by Axel Frandsen, seconded by Terry Allison, to accept the July 23, 2009 Agenda as presented. CARRIED 4. REVIEW OF PAST MINUTES Members of the SSEA reviewed minutes from April 30, 2009. MOTION: Moved by, Doug Beach, seconded by Axel Frandsen, to approve the minutes from April 30, 2009 as presented. CARRIED 5. SSEA SUSTAINABILITY PLAN PROGRESS Keith Sherman reported that there have been two meetings of the Interim Sustainability Plan Steering Committee. There is representation from all nine municipalities, the SMDHU, the County of Simcoe and both the North Simcoe and Orillia CDC. The next meeting will be held in September. Keith Sherman would like members to clarify the role of the SSEA in the Sustainability Plan process. Members discussed the role of the SSEA in the ISPSC and beyond. Members agreed that there should be a time limit on our involvement as facilitator and coordinator and a motion was drafted for discussion and review. MOTION: Whereas SSEA has a defined mandate to be completed following review of Agreement]; and whereas the Sustainability Plan strategic direction is in other areas beyond the mandate of the SSEA; SSEA will not be the facilitator or coordinate the Sustainability Plan Implementation beyond the end of September 2009. Moved by Peggy Breckinridge, seconded by Pat Marion, carried pending completion of the motion. 6. SSEA RULES AND PROCEDURES Keith Sherman noted that there was an Action Item from the April 30, 2009 meeting that directed him to speak to Town of Midland treasury staff and CAO about accepted rules and regulations that should be followed by SSEA. 2 Page 48 of 121 5a) Severn Sound Environmental Association, minutes of meetings The following motion was passed at the April 30, 2009 meeting: MOTION: Moved by Axel Frandsen, seconded by Doug Beach, to accept the Town of Midland's bylaws and procedures as an interim measure while the SSEA rules and procedures are established. CARRIED. Members discussed the interim rules and procedures followed by SSEA under the direction of the Town of Midland staff. Members confirmed that the previous motion will stand, with amendments. The current motion is as follows: MOTION: Moved by Axel Frandsen, seconded by Doug Beach, to accept the Town of Midland's bylaws and procedures. CARRIED. 7. MOTION TO SUSPEND SSEA MEETING FOR SSSPA MEETING MOTION: Moved by Doug Beach, seconded by Axel Frandsen, to suspend the SSEA meeting for the SSSPA Meeting at 10:17am. CARRIED SSSPA Minutes in separate document. MOTION: Moved by Bob Jeffery, seconded by Doug Beach to adjourn the SSSPA meeting and reconvene the SSEA meeting at 11:05am. CARRIED 8. UPDATE ON ORO- MEDONTE DUPLICATION ISSUES A review of the services provided to Oro Medonte by both the Nottawasaga Valley Conservation Authority and the Severn Sound Environmental Association is ongoing. Council has directed staff to explore any duplication of services since NVCA and SSEA have shared geographic areas within this municipality. There have been a series of meetings that have required Keith Sherman's attendance and focused attention. Keith Sherman would like members to be aware of this issue. Terry Allison noted that he appreciates the amount of work that Keith Sherman has dedicated to the municipality of Oro Medonte and would like to review how much time Keith Sherman has spent on this one issue. 9. SECOND QUARTERLY REPORT The Second Quarterly Report was presented to members. MOTION: Moved by Terry Allison, seconded by Pat Marion, to approve the Second Quarterly Report as presented. CARRIED 3 Page 49 of 121 5a) Severn Sound Environmental Association, minutes of meetings The Cheque Register and Project and Activity summaries were distributed to members for their information. Note: Peggy Breckenridge left the meeting at 11:25am. 10. OTHER BUSINESS ACTION ITEM: Chair Greg Sutcliffe requested that Keith Sherman complete the job description for the Manager position and have it posted by September 30, 2009. 11. ADJOURNMENT AND NEXT MEETING The next Quarterly meeting will be held on October 22, 2009. All meetings are scheduled for 9:OOam and will be held in the Town of Midland Council Chambers. MOTION: Moved by Doug Beach, seconded by Axel Frandsen to adjourn the meeting at 11:30am. CARRIED 4 Page 50 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2009 Revenues Second Quarter (1) as of June 30, 2009 Collected 2009 or Invoiced Remaining Budget to Date Georgian Bay $15,929 $15,929 $0 Midland $21,090 $21,090 $0 Orillia $15,627 $15,627 $0 Oro Medonte $19,144 $19,144 $0 Penetanguishene $17,516 $17,516 $0 Severn $17,322 $17,322 $0 Springwater $16,093 $16,093 $0 Tay $19,364 $19,364 $0 Tiny $27,915 $27,915 $0 Municipal sub- total(2) $170,000 $170,000 $0 Community /Private $4,000 $94 $3,906 Projects (3) $25,000 $5,235 $19,765 Recoveries (4) $35,000 $35,000 Source Water Protection(5) $30,000 $8,000 $22,000 Prior Year Surplus /(deficit)(6) ($2,580) $2,580 $0 TOTAL REVENUES $261,420 $180,749 $80,671 Special Projects (7) $237,000 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10 (4) Work done by the SSEA Office for the Partners and /or others. (5) Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus /(deficit) amount (7) Special Projects Salary Benefits to SSEA Page 51 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2009 Second Quarter Expenditures as at June 30, 2009 2009 Total 2009 Deliverable Budget To Date Balance Administration Treas expense Town of Midland $3,044 Audit fees $3,560 Insurance $3,541 Legal fees $6,570 Total admin fees $15,000 $16,715 $1,715 Meeting expense $1,000 $1,000 Travel expense $2,500 $138 $2,362 Conference expense $2,500 $535 $1,965 Office Supplies equipment $4,500 $1,460 $3,040 Printing &Copying $1,000 $190 $810 Postage and Shipping $1,000 $69 $931 Phones $3,000 $1,008 $1,992 Space rental $9,500 $4,495 $5,005 SSEA Vehicle $2,000 $2,000 Sampling contracts (sampling boat analyses) $8,000 $2,813 $5,187 Health and Safety $1,000 $240 $760 Administration Sub total: $51,000 $27,663 $23,337 Salaries Benefits Undistributed Salaries Benefits $38,000 $22,798 $15,202 Overall Coordination $60,000 $30,000 $30,000 Office administration $15,000 $15,000 Secretariate to Assoc. $14,000 $3,685 $10,315 Database Maintenance $30,000 $9,873 $20,127 Natural Heritage plan review $9,000 $9,000 Monitoring Surveillance $16,000 $2,235 $13,765 Rural Programs $5,000 $5,000 Sustainability Plan support $0 Communications $19,000 $12,294 $6,706 Salaries benefits Sub total: $206,000 $80,885 $125,115 Special Projects Salaries benefits: $244,000 $244,000 Total Salaries benefits: $450,000 $80,885 $369,115 Less recovered from Projects: $244,000 Net Salaries benefits: $206,000 $80,885 $125,115 Capital Capital revenue Supplies, Equipment Purchases $4,420 $167 $4,253 Sub total: $4,420 $167 $4,253 Total (not incl. special projects): $261,420 $108,715 $152,705 FINANCIAL SUMMARY FOR 2009 Budget Actual Remaining Revenues $261,420 $180,749 $80,671 Expenditures $261,420 $108,715 ($108,715) Balance to date $0 $72,034 $189,386 Page 52 of 121 Present Guests: Regrets: 5a) Severn Sound Environmental Association, minutes of meetings SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD THIRD QUARTERLY MEETING October 22, 2009 Town of Midland, Council Chambers Minutes Peggy Breckenridge Greg Sutcliffe Doug Beach Axel Frandsen Pat Marion Keith Sherman Michele Locke Lynn Dollin Herb Proudley Don Goodyear Judy Robitaille Giselle Bodkin Ron Stevens Bob Jeffery Tony Hope Terry Allison 1 Township of Tiny SSEA Chair /Township of Georgian Bay Township of Severn Township of Tay Town of Penetanguishene SSEA Executive Director SSEA Communications SPC Chair SPC Member SPR Project Manager Town of Midland BDO /Dunwoody Auditor City of Orillia Town of Midland Township of Springwater Township of Oro Medonte Page 53 of 121 5a) Severn Sound Environmental Association, minutes of meetings 1. CALL TO ORDER Chair Greg Sutcliffe called the meeting to order at 9:10am. 2. DECLARATIONS OF PECUNIARY INTEREST There were no declarations. 3. ADOPTION OF AGENDA MOTION: Moved by Axel Frandsen, seconded by Doug Beach, to accept the October 22, 2009 Agenda as presented. CARRIED Note: Due to arrival times of scheduled guests, the order of the agenda was changed, but the agenda items remained the same. 4. REVIEW OF PAST MINUTES Members of the SSEA reviewed minutes from July 23, 2009. The July 23 minutes are to be amended and reissued for approval at the next regular Board Meeting in order to remove the reference to the July 28 special teleconference of the Board. The minutes of the July 28 special teleconference will be reissued for approval at the next regular Board Meeting. ACTION: Keith Sherman The SSSPA minutes needed one correction Councillor Pat Marion, not Mike Mayotte was in attendance at that meeting. Actions arising from past minutes: (From July 23 2009 minutes) ACTION ITEM: Chair Greg Sutcliffe requested that Keith Sherman complete the job description for the Manager position and have it posted by September 30, 2009. Keith Sherman will be discussing the job description with Town of Midland staff today (October 23, 2009). Keith Sherman noted that the job description should be completed and posted by the next regular SSEA Board Meeting. 5. Budget 2010 The projected budget of 2010 was addressed in Table 2 of the Strategic Plan and Table 1 of the Business Plan of the 2009 Agreement. Revenues and expenditures projected for the 2010 budget were part of that Agreement. Letters are going out to municipalities today for their budget deliberations. There is an increase in the budget as more salaries are included in the operational budget, instead of special projects. It is intended that 70% of the salaries will be included in the budget by 2013. This is a transitional budget, reflecting the start of incorporating a larger portion of salaries into the operational budget. 2 Page 54 of 121 5a) Severn Sound Environmental Association, minutes of meetings Action Item: Keith Sherman to discuss moving $5,000 capital revenue to operating budget/office supplies with the Town of Midland Treasurer. MOTION: Moved by Axel Frandsen, seconded by Peggy Breckenridge, to accept the 2010 budget as presented. CARRIED. 6. THIRD QUARTER REPORT Members reviewed the Third Quarter Report. MOTION: Moved by Axel Frandsen, seconded by Doug Beach, to accept the Third Quarter Report as presented. CARRIED Members received and reviewed the Cheque Register as information only. Activity Summary: Verbal Report The report from the Interim Sustainability Plan Steering Committee is under preparation. Source Water Protection work is ongoing There are two current studies on local sewage treatment plants, one for Penetanguishene, and one for Tay Township's Victoria Harbour plant. Draft reports will be provided in late 2009 with final reports in early 2010. There is increasing public pressure to deal with septage, especially in Tiny Township. MOE approves all Hauled Waste Disposal sites and all inquiries should go to them. The SSRAP recommended that on -land disposal of untreated hauled waste be phased during the RAP process. At one point MOE was considering phasing the sites out, but has recently approved new sites. Restructuring /hiring new staff Keith Sherman speaking to HR dept at Town of Midland today about the job description for the Office Manager. SSEA is planning on having an invitation -only Open House. Tentative date is December 10, 2009. 7. OTHER BUSINESS South Georgian Bay Shoreline Initiative falls under an Environment Canada mandate of funding work on Lake Huron and Georgian Bay to develop a strategic plan of overall lake management under COA. The Town of Blue Mountains and Town of Wasaga Beach have joined the Steering Committee. Each municipality should have received a package explaining the process and inviting them to a meeting. The Steering Committee is developing a Terms of Reference which will be distributed to municipalities. This initiative only covers Port 3 Page 55 of 121 Severn over to Tobermory. Keith Sherman, Doug Luker, CAO of Tiny Township, and Mayor Anita Dubeau attended one of the meetings in Wasaga Beach. 5a) Severn Sound Environmental Association, minutes of meetings Mayor Peggy Breckenridge noted that she has been holding quarterly meetings with Great Lakes mayors from Parry Sound to Tobermory. Mayor Breckenridge is disappointed that Mayors from Port Severn to Parry Sound have been left out of the South Georgian Bay Shoreline Initiative this is not what was originally suggested by Town of Blue Mountains Mayor Ellen Anderson. Members received this update as information only. 8. AUDIT Chair Sutcliffe welcomed Judy Robitaille from the Town of Midland, Treasury Department, and Giselle Bodkin from BDO /Dunwoody. The 2008 Audit was presented to members. Judy Robitaille and Giselle Bodkin outlined the report and took questions from members. Keith Sherman will discuss implementation of the Auditors suggestions with the Town of Midland Treasurer. MOTION: Moved by Pat Marion, seconded by Peggy Breckenridge to accept the Auditor's Report as presented. CARRIED. 9. MOTION TO SUSPEND SSEA MEETING FOR SSSPA MEETING MOTION: Moved by Doug Beach, seconded by Axel Frandsen to suspend the SSEA meeting for the Quarterly SSSPA meeting at 10:35am. CARRIED 10. MOTION TO RECONVENE SSEA MEETING MOTION: Moved by Pat Marion, seconded by Doug Beach to reconvene the SSEA meeting at 11:30am. CARRIED. 11. ADJOURNMENT AND NEXT MEETING The next Quarterly meeting will be held on January 28, 2010. All meetings are scheduled for 9:OOam and will be held in the Town of Midland Council Chambers. MOTION: Moved by Peggy Breckenridge, seconded by Doug Beach to adjourn the meeting at 11:50am. CARRIED 4 Page 56 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2009 Revenues Third Quarter (1) as of September 30, 2009 Collected 2009 or Invoiced Remaining Budget to Date Georgian Bay $15,929 $15,929 $0 Midland $21,090 $21,090 $0 Orillia $15,627 $15,627 $0 Oro Medonte $19,144 $19,144 $0 Penetanguishene $17,516 $17,516 $0 Severn $17,322 $17,322 $0 Springwater $16,093 $16,093 $0 Tay $19,364 $19,364 $0 Tiny $27,915 $27,915 $0 Municipal sub- total(2) $170,000 $170,000 $0 Community /Private $4,000 $756 $3,244 Projects (3) $25,000 $6,251 $18,749 Recoveries (4) $35,000 $8,836 $26,164 Source Water Protection(5) $30,000 $8,000 $22,000 Prior Year Surplus /(deficit)(6) ($2,580) $2,580 $0 TOTAL REVENUES $261,420 $191,263 $70,157 Special Projects (7) $237,000 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10 (4) Work done by the SSEA Office for the Partners and /or others. (5) Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus /(deficit) amount (7) Special Projects Salary Benefits to SSEA Page 57 of 121 5a) Severn Sound Environmental Association, minutes of meetings Severn Sound Environmental Association 2009 Third Quarter Expenditures as at September 30, 2009 2009 Total 2009 Deliverable Budget To Date Balance Administration Treas expense Town of Midland $3,044 Audit fees $4,060 Insurance $5,607 Legal fees $6,570 Total admin fees $15,000 $19,281 $4,281 Meeting expense $1,000 $80 $920 Travel expense $2,500 $513 $1,987 Conference expense $2,500 $1,421 $1,079 Office Supplies equipment $4,500 $2,441 $2,059 Printing &Copying $1,000 $190 $810 Postage and Shipping $1,000 $183 $817 Phones $3,000 $1,689 $1,311 Space rental $9,500 $6,796 $2,704 SSEA Vehicle $2,000 $2,000 Sampling contracts (sampling boat analyses) $8,000 $12,781 44,781 Health and Safety $1,000 $490 $510 Administration Sub total: $51,000 $45,865 $5,135 Salaries Benefits Undistributed Salaries Benefits $38,000 $32,576 $5,424 Overall Coordination $60,000 $45,000 $15,000 Office administration $15,000 $15,000 Secretariate to Assoc. $14,000 $4,045 $9,955 Database Maintenance $30,000 $15,447 $14,553 Natural Heritage plan review $9,000 $6,000 $3,000 Monitoring Surveillance $16,000 $11,009 $4,991 Rural Programs $5,000 $2,000 $3,000 Sustainability Plan support $0 Communications $19,000 $16,622 $2,378 Salaries benefits Sub total: $206,000 $132,699 $73,301 Special Projects Salaries benefits: $244,000 $208,857 $35,143 Total Salaries benefits: $450,000 $341,556 $108,444 Less recovered from Projects: $244,000 $208.857 Net Salaries benefits: $206,000 $132,699 $73,301 Capital Capital revenue Supplies, Equipment Purchases $4,420 $167 $4,253 Sub total: $4,420 $167 $4,253 Total (not incl. special projects): $261,420 $178,731 $82,689 FINANCIAL SUMMARY FOR 2009 Budget Actual Remaining Revenues $261,420 $191,263 $70,157 Expenditures $261,420 $178,731 $82,689 Balance to date $o $12,532 ($12,532) Page 58 of 121 PRESENT: I Chair: Walter Benotto Vice Chair: Gord Montgomery _MEMBERS: Rick Archdekin Orville Brown Chris Carrier Reg Cowan Terry Dowdall Tom Elliott Ron Henderson Ralph Hough Harry Hughes Doug Little Garry Matthews John McKean Fred Nix Gerald Poisson Ron Simpson Joan Sutherland Robert Walker Barry Ward Gord Wauchope Percy Way REGRETS: Mary Brett Sonny Foley Brian Mullin Cal Patterson Rick Milne Bill Van Berkel 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING #02/10 12 February, 2010 Tiffin Centre for Conservation —John L. Jose Environmental Learning Centre MINUTES GUESTS: Sandy Agnew, Township of Oro Medonte Town of Shelburne Town of Mulmur Town of Adjala Tosorontio (D. Little replaced M. Brett) Town of Collingwood Municipality of the Grey Highlands Town of Wasaga Beach Town of New Tecumseth Town of Innisfil (G. Wauchope replaced B. Van Berkel) STAFF PRESENT: CAO/Secretary-Treasurer Manager of Administration and Human Resources Communications /Public Relations Assistant Director of Land Operations Stewardship Services Manager of Stewardship Services Director of Engineering and Technical Services Director of Planning RECORDER: Laurie Barron, Executive Assistant Town of Wasaqa Beach Township of Clearview Town of Collingwood Township of Springwater (left at 12:00 noon) Township of Essa Township of Springwater Township of Essa Township of Oro Medonte Township of Oro Medonte Township of Adjala- Tosorontio Township of Melancthon Town of the Blue Mountains Town of Mono City of Barrie Town of Bradford West Gwillimbury Town of New Tecumseth Township of Clearview City of Barrie Town of Innisfil Township of Amaranth Wayne Wilson Susan Richards Kim Garraway Byron Wesson Fred Dobbs Glenn Switzer Chris Hibberd Page 59 of 121 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 2 of 13 1. CALL TO ORDER Chair Benotto called the meeting to order at 9:00 a.m. 2. MOTION TO ADOPT AGENDA Add item 17(v), correspondence from Oro Medonte was added to the agenda RES. #1 MOVED BY: Ron Simpson SECONDED BY: Reg Cowan RESOLVED THAT: The Agenda for Board of Directors Meeting #02/10 dated 12 February, 2010 be adopted as amended. The Board of Directors recessed at 10:07 a.m. The Board of Directors resumed at 10:18 a.m. Page 60 of 121 Carried; 3. PECUNIARY INTEREST DECLARATION Harry Hughes and Ralph Hough, representatives from the Township of Oro Medonte declared a pecuniary interest with respect to the in- camera agenda. They were not present during the in- camera session. 4. IN- CAMERA RES. #2 MOVED BY: Reg Cowan SECONDED BY: Ron Simpson RESOLVED THAT: This meeting of the Board of Directors No. 02 -10 go "In- Camera" at 9:30 a.m. to address matters pertaining to: litigation or potential litigation, including matters before administrative tribunals, affecting the Authority; and, THAT: In accordance with the Municipal Conflict of Interest Act, Sec. 2(a) (iii), Sec. 5 (1) (2) the members from the Township of Oro Medonte, namely Mayor Harry Hughes and Deputy Mayor Ralph Hough be absent from the "In- Camera" session (BOD 02 -10); therefore BE IT RESOLVED: That the following staff representing the NVCA be in attendance: Wayne R. Wilson, B.Sc., Chief Administrative Officer /Secretary- Treasurer, Susan Richards, Manager Administration Human Resources, and Laurie Barron, Executive Assistant/Recorder; and FURTHER THAT: Mr. Daniel Pascoe, Registrar and Mediator for the Mining and Lands Commissioner and Mr. Ken Hill, NVCA Solicitor be in attendance via conference call. Carried; OUT OF IN- CAMERA RES. #3 MOVED BY: Reg Cowan SECONDED BY: Ron Simpson RESOLVED THAT: This meeting of the Board of Directors, come out of "In- Camera" at 10:06 a.m. and report. Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 3 of 13 PECUNICARY INTEREST DECLARATION Harry Hughes and Ralph Hough, representatives from the Township of Oro Medonte declared a pecuniary interest with respect to items 5.1 and 5.2. They did not participate in the vote and chose to leave the meeting during the vote. 5. EXECUTIVE COMMITTEE RECOMMENDATIONS Note: The following resolutions were prepared at the request of the NVCA Executive Committee and reviewed by the NVCA solicitor for Board Member consideration. 5.1 RES.#4 MOVED BY: Ron Simpson SECONDED BY: Reg Cowan WHEREAS: The Township of Oro Medonte appealed the NVCA 2009 budget to the Ontario Mining and Land Commissioner; and WHEREAS: at a Mediation meeting on April 8, 2009, the Township's representatives suggested that the matter could be resolved if the watershed boundaries were re- drawn to revert to the pre -2003 borders (ie, remove the Severn portion from NVCA jurisdiction); and WHEREAS: neither the NVCA nor the Mining and Lands Commissioner has the power to change such boundaries; and in fact the Oro Medonte suggestion exceeds the jurisdiction of the Mining and Lands Commissioner pursuant to sub section 27(8) of the Conservation Authorities Act; and WHEREAS: the NVCA representatives at the mediation therefore agreed to enter into a process to explore the possibility of having the NVCA boundaries amended as proposed by the Township if the Township brought a suitable motion before the NVCA Board; and WHEREAS: a Mediation Resolution signed by the parties that day sets out an agreed to process; and WHEREAS: the NVCA has been ready and willing to proceed as set out in the Mediation Resolution; and WHEREAS: the NVCA, Oro Medonte and Severn Sound Environmental Association staff are currently working on a tripartite MOU for the delivery of conservation services within the Severn portion of Oro Medonte in the best interest of the protection of the environment, and effective utilization of staff and resources; therefore BE IT RESOLVED: that the NVCA requests that Oro Medonte execute a consent to dismissal of the above -noted matter so the parties may request an immediate dismissal of their appeal by the Mining and Lands Commissioner, with no order as to costs and; further THAT: in the event that Oro Medonte does not, that the NVCA file a motion for dismissal of the appeal to the Ontario Mining and Lands Commission. Unanimously carried; Page 61 of 121 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 4 of 13 5.2 RES. #5 MOVED BY: Reg Cowan SECONDED BY: Ron Simpson WHEREAS: the NVCA, Oro Medonte and Severn Sound Environmental Association staff are currently working on a tripartite MOU for the delivery of conservation services in the best interest of the protection of the environment, and effective utilization of staff resources for the Severn portion of Oro Medonte; therefore BE IT RESOLVED: that the NVCA requests that Oro Medonte by Council resolution provide clear direction to the NVCA as to their intentions regarding the possibility of redrawing of the Conservation Authority boundaries in the Severn portion of Oro Medonte on or before April 9 2010. Unanimously Carried; Harry Hughes and Ralph Hough, representatives from the Township of Oro Medonte joined the meeting. 6. MINUTES 6.1 Minutes of the Board of Directors Meeting 12/09 dated 8 January, 2010. RES. #6 MOVED BY: Reg Cowan SECONDED BY: Ron Simpson RESOLVED THAT: The Minutes of the Board of Directors Meeting 12/09 dated 8 January, 2010 be approved. Carried; 6.2 Minutes of the Board of Directors Meeting 01/10 dated 8 January, 2010. RES. #7 MOVED BY: Ron Simpson SECONDED BY: Reg Cowan RESOLVED THAT: The Minutes of the Board of Directors Meeting 01/10 dated 8 January, 2010 be approved. Carried; 6.3 Minutes of the Executive Committee Meeting 01/10 dated 8 January, 2010. RES. #8 MOVED BY: Robert Walker SECONDED BY: Orville Brown RESOLVED THAT: The Minutes of the Executive Meeting 01/10 dated 8 January, 2010 be received. Carried; 6.4 Minutes of the Executive Committee Meeting 02/10 dated 22 January, 2010. RES. #9 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: The Minutes of the Executive Meeting 02/10 dated 22 January, 2010 be received. Carried; 7. BUSINESS ARISING FROM MINUTES 7.1 Minutes of the Board of Directors Meeting 11/09 dated 11 December, 2009. RES. #10 MOVED BY: Tom Elliott SECONDED BY: Orville Brown WHEREAS: the NVCA and the Township of Essa have agreed to a mutual release agreement regarding the Utopia Grist Mill lease agreement; therefore BE IT RESOLVED: that the Board of Directors meeting 01/10 RES. #8 be moved to the in- camera minutes as per NVCA solicitor direction. Page 62 of 121 Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 5 of 13 STAFF REPORTS 8. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES AND THE MANAGER OF STEWARDSHIP SERVICES 8.1 Southern Georgian Bay Coastal Initiative RES. #11 MOVED BY: Rick Archdekin SECONDED BY: Tom Elliott WHEREAS: the NVCA Board of Directors recognizes the need to protect, conserve and restore the Southern Georgian Bay Coast; therefore BE IT RESOLVED: that the NVCA Board of Directors supports developing an integrated shoreline management plan that would be a tool to enable the NVCA to work in partnership with its 3 shoreline member municipalities and partner government agencies (Environment Canada, Fisheries and Oceans Canada, Ontario Ministry of Natural Resources etc.) to jointly protect our waterfront; and THAT: This management plan, which shall be known as the "Southern Georgian Bay Coastal Initiative" will: Provide the NVCA and its partners with a strategic tool for providing enhanced shoreline habitat protection through the application of the Conservation Authorities Act and implementation of the Level 2 agreement with Fisheries and Oceans Canada, consistent with the NVCA Watershed Plan (revised 2006); and Provide a basis for developing a strategy for shoreline habitat protection, compensation works and restoration, consistent with the NVCA Fisheries Habitat Management Plan; and That staff report back to the Board once the $6,000 has been spent for renewed support. 9. REPORT OF THE DIRECTOR OF PLANNING 9.1 Permits for Ratification for the period November 17, 2009 to February 2, 2010. RES. #12 MOVED BY: Joan Sutherland SECONDED BY: Chris Carrier RESOLVED THAT: The Permits /Approvals issued by staff for the period November 17, 2009 to February 2, 2010 be approved. Page 63 of 121 Carried; Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 6 of 13 10. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES AND THE COMMUNICATION /PR ASSISTANT 10.1 Communications Report January 2010 RES. #13 MOVED BY: Chris Carrier SECONDED BY: Joan Sutherland RESOLVED THAT: The Communications report for the month of January 2010 be received. 10.2 Summary of 2009 NVCA Media Coverage RES. #14 MOVED BY: Joan Sutherland SECONDED BY: Chris Carrier RESOLVED THAT: The summary of 2009 NVCA Media Coverage be received. Carried; 11. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES 11.1 Board of Directors 2010 per diem rate increase RES. #15 MOVED BY: Chris Carrier SECONDED BY: Joan Sutherland RESOLVED THAT: staff be directed to seek approval of the Ontario Municipal Board (OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of living increase to NVCA Board of Directors' per diems of 0.43 which represents the Ontario Consumer Price Index (CPI) averaged inflation rate from December 2008 to November 2009; and that the increase be retroactive to January 1, 2010. Recorded vote: In Favour Walter Benotto Doug Little Orville Brown Chris Carrier Reg Cowan Tom Elliott John McKean Gord Montgomery Fred Nix Robert Walker Barry Ward TOTAL IN FAVOUR: 11 Against Rick Archdekin Terry Dowdall Ron Hnderson Ralph Hough Harry Hughes Garry Matthews Gerald Poisson Joan Sutherland Gord Wauchope Percy Way TOTAL AGAINST: 11 Declined the vote Ron Simpson Page 64 of 121 Carried; Defeated; 11.2 2010 Kilometer Rate RES. #16 MOVED BY: John McKean SECONDED BY: Percy Way RESOLVED THAT: the NVCA kilometer rate for Board of Directors and NVCA staff remain at 52¢ per km for the first 5,000 kms, and 46¢ for each additional km, for the year 2010, as per the 2010 Department of Finance Canada kilometer rate. Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 7 of 13 IN-CAMERA RES. #17 MOVED BY: Garry Matthews SECONDED BY: Percy Way RESOLVED THAT: This meeting of the Board of Directors No. 02 -10 go "In- Camera" at 11:14 a.m. to address matters pertaining to: labour relations or employee negotiations; and THAT: The following staff be in attendance: Wayne R. Wilson, B.Sc., Chief Administrative Officer /Secretary- Treasurer, Susan Richards, Manager of Administration and Human Resources, and Laurie Barron, Executive Assistant/Recorder. OUT OF IN- CAMERA RES. #18 MOVED BY: Percy Way SECONDED BY: John McKean RESOLVED THAT: This meeting of the Board of Directors, come out of "In- Camera" at 11:44 a.m. and report. RES. #19(al MOVED BY: Fred Nix SECONDED BY: Rick Archdekin BE IT RESOLVED THAT: The Board of Directors approves a 2010 salary grid increase of 0.43% in accordance with the 12 month averaged Ontario CPI from December 2008 to November 2009. RES. #19(131 MOVED BY: Joan Sutherland SECONDED BY: Rick Archdekin BE IT RESOLVED THAT: The salary increase for 2010 include a 1.25% tenure increase for a total of 1.68% subject to performance consistent with the approved 2010 budget. Recorded Vote: In Favour Rick Archdekin Walter Benotto Orville Brown Chris Carrier Reg Cowan Tom Elliott J. McKean Gord Montgomery Fred Nix Gerald Poisson Joan Sutherland Barry Ward TOTAL IN FAVOUR: 12 Against D. Little Terry Dowdall Ron Henderson Ralph Hough Harry Hughes Garry Matthews Ron Simpson Gord Wauchope Robert Walker Percy Way TOTAL AGAINST: 10 Page 65 of 121 Carried; Carried; Carried; Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 8 of 13 RES. #20 MOVED BY: Fred Nix SECONDED BY: Rick Archdekin WHEREAS: The NVCA's Board of Directors approved a NVCA compensation review by Resolution No. 4, 21 November 2003; and WHEREAS: Due to budget constraints an NVCA compensation review by a third party has not been conducted since 2007; therefore, BE IT RESOLVED THAT: The 2011 Corporate- Administrative Budget (680) include a third party compensation review not to exceed $35,000; and THAT: Staff investigate the possibility of coordinating the compensation review with other conservation Authorities and municipalities in an effort to share the cost. 12. REPORT OF THE CAO /SECRETARY TREASURER 12.1 NVCA Program Review RES. #21 MOVED BY: Fred Nix SECONDED BY: Rick Archdekin RESOLVED THAT: the planning program review be deferred until further direction is received from the Board of Directors regarding a review of all NVCA programs; and THAT: as recommended by the Executive Committee that NVCA Board members attend a one day retreat/workshop to: review current NVCA program mandate, objectives and programs actions described in the most recently approved Business Plan (BP) and the approved 2010 budget, refine /focus the program review go forward actions. Reg Cowan, representative from the Township of Springwater left the meeting at 12:00 noon. Page 66 of 121 Tabled; THAT: the Ministry of Natural Resources (MNR) be encouraged to actively participate in the NVCA program review exercise; and THAT if necessary the Third Party Review costs be covered through existing reserves; and FURTHERMORE THAT: the NVCA Board of Directors direct staff to investigate the feasibility and benefit to the NVCA of coordinating the NVCA program review with the Credit Valley CA customer service review and report back to the March 12` BOD meeting for further direction. Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 9 of 13 12.2 Review of Draft 2010 budget RES. #22 MOVED BY: Garry Matthews SECONDED BY: Tom Elliott RESOLVED THAT: The review of the proposed 2010 budget by the CAO/ Secretary Treasurer be received. 13. 2010 BUDGET VOTE 13.1 Approval of Non Matching Levy: RES. #23 MOVED BY: Tom Elliott SECONDED BY: John McKean WHEREAS: THE Non Matching Levy for the proposed and duly circulated 2010 Budget is $1,633,937.06 and WHEREAS: A quorum of members is present, and each member's vote is weighted according to the individual municipal share of the N.V.C.A. Current Value Assessment; therefore BE IT RESOLVED: The Non Matching Levy for the N.V.C.A. 2010 Budget be approved at $1,633,937.06 Recorded Vote: In Favour Doug Little Barry Ward Gerald Poisson John McKean Ron Simpson Orville Brown Robert Walker Chris Carrier Fred Nix Joan Sutherland Walter Benotto Tom Elliott Rick Archdekin Against Percy Way Terry Dowdall Ron Henderson Gord Wauchope Garry Matthews Gord Montgomery Harry Hughes Ralph Hough TOTAL IN FAVOUR: 75.64% TOTAL AGAINST: 23.98% Carried; Page 67 of 121 Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 10 of 13 13.2 2010 NVCA BUDGET Approval of Matching Levy: RES. #24 MOVED BY: Ron Simpson SECONDED BY: Gerald Poisson WHEREAS: The Matching Levy for the proposed and duly circulated 2010 Budget is $183,960. and WHEREAS: A quorum of members is present and each member present represents one vote; therefore BE IT RESOLVED: That The Matching Levy for the N.V.C.A. 2010 Budget be approved at $183,960. Recorded Vote: In Favour Doug Little Barry Ward Gerald Poisson John McKean Ron Simpson Orville Brown Robert Walker Chris Carrier Fred Nix Joan Sutherland Walter Benotto Tom Elliott Rick Archdekin Against Percy Way Terry Dowdall Ron Henderson Gord Wauchope Garry Matthews Gord Montgomery Harry Hughes Ralph Hough TOTAL IN FAVOUR: 75.64% TOTAL AGAINST: 23.98% Carried; 13.3 General Budget Approval RES. #25 MOVED BY: Gerald Poisson SECONDED BY: Ron Simpson WHEREAS: The associated Matching and Non Matching Levies for the 2010 NVCA budget have been duly approved by the N.V.C.A. Board of Directors with a total expenditure of $3,866,772.05 ;therefore BE IT RESOLVED: That Staff and the Executive Committee be directed to implement the approved Budget and report budget activity on a quarterly basis to the Board of Directors. Recoded Vote: In Favour Aaainst Doug Little Gord Montgomery Percy Way Barry Ward Joan Sutherland Terry Dowdall Gerald Poisson Walter Benotto Ron Henderson John McKean Tom Elliott Gord Wauchope Ron Simpson Rick Archdekin Garry Matthews Orville Brown Harry Hughes Robert Walker Ralph Hough Chris Carrier Fred Nix TOTAL IN FAVOUR: 14 TOTAL AGAINST: 7 Carried; Page 68 of 121 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 11 of 13 14. CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN 14.1 MOVED BY: Harry Hughes SECONDED BY: Ralph Hough That the Nottawasaga Conservation Authority SUPPORTS the April 8 mediation resolution entered into and signed by the Mayor of Oro Medonte and the Chair of NVCA, endorsed by mediator Daniel E. Pascoe Commissioner for the Government of Ontario, Mining and Lands Commissioner that states as follows: The Nottawasaga Valley Conservation Authority representatives hereby reauest that the Corporation of the Corporation of the Township of Oro Medonte put a resolution before the Board of the Nottawasaga Valley Conservation Authority to alter the "Oro Medonte" boundaries back to their "original watershed basis" subject to: 1) An appropriate process (as identified in #2 below) being agreed to by both the Executive of the NVCA and OM. 2) The process shall include: a joint staff report from the NVCA Staff and OM Township Staff with details and recommendations that return the watershed boundaries to their pre -2002 status. Appropriate public consultation with ratepayers in OM to occur on the 27 day of May, 2009. 3) The NVCA will make a presentation to the Minister of Natural Resources and include limited representation from OM Council at the meeting currently scheduled for the 27 day of April 2009. 4) The parties hereby agree that the OM appeal (as referenced above) be adjourned sine die. Doug Little, representative from the Township ofAdjala- Tosorontio left the meeting at 12:25 p.m. Page 69 of 121 Withdrawn; 14.2 RES. #26 MOVED BY: Harry Hughes SECONDED BY: Ralph Hough THAT: the NVCA Board of Directors supports Oro Medonte's request for clear and accurate identification of the April 8, 2009 mediation resolution between the NVCA and Oro Medonte, in all public documentation and meeting minutes of the NVCA. Defeated; 14.3 RES. #27 MOVED BY: Harry Hughes SECONDED BY: Ralph Hough That staff be requested to prepare a draft policy regarding the criteria that must be met for correspondence to be included in the communications report. Defeated; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 12 of 13 15. NEW BUSINESS None noted 16. NOTICE OF MOTION None presented 17. CORRESPONDENCE (a) Excerpt from Osgoode Hall Law Journal (Vol. 36 No. 4) from Oro Medonte Mayor Harry Hughes re: The Need for Confidentiality in Mediation. (b) Correspondence from Robin Dunn, CAO of Oro Medonte dated October 8/09 re: response to questions from the June 12/09 public meeting. (c) Letter sent from the Land Use Council, Chair B. Pearse to MNR Minister Donna Cansfield dated Dec 1/09 re: Conservation Authorities. (d) Township of Oro Medonte dated Jan 6/10 re: NVA Third Party Review correspondence dated Dec 10/09 from the Township of Adjala Tosorontio. (e) Letter from Oro Medonte Councilor Mel Coutanche former member of NVCA Board of Directors to NVCA Board members and senior staff dated Jan 7/10 re: Resignation from the NVCA Board. Terry Dowdall and Ron Henderson, representatives from the Township of Essa left at 12:35 p.m. (f) Correspondence from Blue Mountain Watershed Trust to Mayor Ferguson of Clearview Township dated Jan 7/10 re: proposed Walker Quarry at Duntroon. (g) Conservation Ontario dated Jan 8/10 re: Draft MNR Policies and Procedures for CA Plan Review and Permitting Activities (EBR #010 8243). (h) Township of Clearview dated Jan 13/10 re: Resolution from the Township of Oro Medonte regarding Minutes of the NVCA meeting held on Oct 9/09. (1) Ministry of Natural Resources dated Jan 12/10 re: MNR Organizational Realignment. (j) Letter sent to NVCA member municipalities dated Jan 15/10 re: response to Mayor Guergis, Township of Essa letter dated Dec 17/09 concerning Conservation Authorities. (k) Conservation Ontario dated Jan 19/10 re: congratulations to Hon Linda Jeffrey, Minister of Natural Resources on her new appointment. (I) Nottawasaga Futures dated Jan 20/10 re: invite to press conference to introduce the Green Transition Centre initiative. (m) Township of Springwater dated Jan 20/10 re: Oro Medonte correspondence dated Dec 9/09 regarding Minutes of the NVCA meeting held on Oct 9/09. (n) Credit Valley Conservation dated Jan 25/10 re: Provincial environmental downloading and its impact on food producing landowners and municipalities through their financial support of conservation authorities. (o) Association of Municipalities of Ontario dated Feb 2/10 re: Propelling Economic Prosperity AMO 2010 Pre Budget. (p) Nottawasaga Steelheaders correspondence re: massive quarry proposed for Shelburne threatens farmland and 2 key watersheds the Nottawasaga and Grand Rivers. NVCA Budget related correspondence (q) Township of Melancthon dated Dec 18/09 (r) Township of Mulmur dated Jan 7/10 Page 70 of 121 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS MINUTES MEETING No: 02 -10 12 February, 2010 Page 13 of 13 Dated this (s) Township of Springwater dated Jan 20/10 (t) Township of Essa Dec 4/09 (u) Township of Mulmur dated Jan 7/10 re: Township of Adjala- Tosorontio NVCA 3 party review, Township of Essa 2010 NVCA budget resolution and Township of Oro Medonte minutes of NVCA meeting held on Oct. 9 (v) Township of Oro Medonte dated February 11/10 re: NVCA February 12/10 Agenda. RES. #28 MOVED BY: Rick Archdekin SECONDED BY: Fred Nix RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; RES. #29 MOVED BY: Fred Nix SECONDED BY: Rick Archdekin RESOLVED THAT: The second meeting per diem be waived. FUTURE MEETINGS EXECUTIVE COMMITTEE February 26/10 BOARD OF DIRECTORS March 12/10 EVENTS FAMILY DAY FUN AT TIFFIN February 15/10 ""SAVE THE DATE** NVCA 50 ANNIERSARY COMMUNITY CELEBRATION AND TREE PLANT Date: MAY 1 2010 Time: 11:00 a.m. Place: Black Ash Creek in Collingwood (behind the Blue Mountain Mall 55 Mountain Road) ADJOURN RES. #30 MOVED BY: Fred Nix SECONDED BY: Rick Archdekin RESOVLED THAT: This meeting adjourn at 12:36 p.m. to meet again at the call of the Chair. Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO /Secretary- Treasurer day of 2009 Page 71 of 121 Carried; 5b) Nottawasaga Valley Conservation Authority, minutes of meetin... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY HIGHLIGHTS FROM MEETINGS OF MARCH 12 2010 NVCA BOARD OF DIRECTORS MEETING —No. 03/10. March 12. 2010 INNISFIL APPOINTS A SECOND MEMBER TO NVCA BOARD OF DIRECTORS The Town of Innisfil now has two seats at the NVCA board of directors table due to a re- assessment of the watershed boundaries. Coun. Dan Davidson joins Coun. Bill Van Berkel as an Innisfil representative on the now 27- member board. Under the Conservation Authorities Act, if a municipality has between 10,000 and 50,000 residents in the conservation authority's watershed, it may appoint two members to the Board of Directors. Approximately 11,600 Innisfil residents currently live within the NVCA watershed NVCA PROGRAM REVIEW WORKSHOP SCHEDULED FOR APRIL 9 2010 As part of the regularly scheduled April 9 meeting, board members will take part in a workshop to review NVCA programs for mandate relevance and effectiveness of delivery. The workshop will help to set parameters for a third party review of either NVCA planning services or all NVCA programs. NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY NVSPA) MEETING No. 01/10. March 12. 2010 ASSESSMENT REPORT EXPECTED TO BE DELAYED Chair Lynn Do Ilin advised the NVSPA that the South Georgian Bay Lake Simcoe Source Protection Committee will consider asking the Ministry of the Environment for an extension on its assessment report in March or April. The current deadline is July 13 2010, but the report has yet to be completed and public consultation must still occur. Chair DoIlin said most source protection regions across the province are experiencing delays with their assessment reports as there are a limited number of consultants available to carry out the technical studies required. DRAFT REGULATION FOR THE DEVELOPMENT AND IMPLEMENTATION OF SOURCE PROTECTION PLANS POSTED ON ONTARIO'S ENVIRONMENTAL REGISTRY FOR COMMENT UNTIL MARCH 26, 2010 The purpose of the draft regulation is to stimulate discussion on the development, content and implementation of source protection plans so that the Ministry of the Environment can use the results of the discussion to finalize the source protection plan regulation. NVCA staff supports the proposed draft legislation subject to confirmation of funding responsibilities describing who pays for what. NVCA staff comments will be forwarded to the South Georgian Bay Lake Simcoe Source Protection Committee, Conservation Ontario and the Ministry of the Environment. NVCA staff are also encouraging member municipalities to review the proposed draft regulation (environmental registry #010 -8766) and provide their comments to the Ministry of the Environment. NVCA CONTINUING TO DELIVER ONTARIO DRINKING WATER STEWARDSHIP PROGRAM TO WATERSHED RESIDENTS IN 2010 The NVCA has approximately $381,000 in project grant dollars available to distribute in 2010. The grant dollars can be put towards eligible groundwater quality protection projects including septic system pump- outs /upgrades, runoff /erosion control, business pollution prevention reviews and well decommissioning /upgrades. Future Meetinas and Events Executive Committee meeting March 26 Board meeting April 9 Spring Tonic Maple Syrup Festival April 10/11 NVCA's 50 anniversary celebration May 1 For more information contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479, ext. 225 wwilsonenvca.on.ca Page 72 of 121 Consent Agenda Item 2 5c) Orillia Public Library Board, minutes of meeting held on Feb... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF FEBRUARY 17, 2010 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m. PRESENT BOARD J. Swartz, Chair; P. Hislop, Vice Chair; F. Coyle, D. Evans; R. Fountain; G. Guthrie; A. Parsons; P. Orser; M. Seymour STAFF D. Silver, Chief Executive Officer L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder ABSENT M. Fogarty; J. Rolland DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None The Board went into closed session at 7:02 p.m. moved by G. Guthrie, seconded by R. Fountain and came out of closed session at 7:20 p.m. CONSENT AGENDA MOTION #2010:06 Moved by A. Parsons, seconded by P. Orser that the consent agenda of the February 17, 2010 meeting be adopted. CARRIED TIMEKEEPER A. Parsons DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Draft letters from the Board Chair to City Council and the media are being prepared to keep the residents of Orillia informed of the library situation. J. Swartz will revise and bring to the next meeting of the board. NEW LIBRARY Parking Agreement The Parking Agreement must be signed and completed before the building permit can be issued. MOTION #2010:07 Moved by A. Parsons, seconded by R. Fountain that the Orillia Public Library Board authorize the Chair and the CEO to sign the Parking Agreement on behalf of the Board. CARRIED REPORT OF BOARD COMMITTEES AND REPRESENTATIVES. Pronertv Committee The committee met to discuss the deficiencies of the temporary facility. J. Swartz to draft a letter to the Mayor Council outlining these items, letting them know that we are doing our best with the situation at hand on a temporary basis. MOTION #2010 :08 Moved by G. Guthrie, seconded by D. Evans that the report of February 4, 2010 by the Property Committee be received by the Board with the appropriate correction from CEO to Board Chair. CARRIED Page 73 of 121 Consent Agenda Item 2 Fundraising Committee The committee met to discuss the costs involved to hire a fundraising person and an assistant, as well as the amount need to be raised for the building project. 1MMIOTION #2010:09 Moved by G. Guthrie, seconded by D. Evans that the report of the Fundraising Committee dated February 4, 2010 be received by the Board with the changes as discussed. CARRIED Policy Committee The committee met February 11, 2010 to discuss Policy 504 (g) Procedures for Evaluation as it is not accurate and needs to be reorganized. The committee will bring this item back to the next meeting when complete. The next meeting of the committee is March 11. NEW BUSINESS Library Staffing and Organizational Structure Review City Council has approved a review of the staffing study with the senior management team to determine the next steps and requirements. There will be a review of job descriptions and task charting. The update will be based on changes involved with the new ILS as well as when we move to the new building. Also from this review, City staff can leam what we do in the library on a daily basis. NEW LIBRARY Update 5c) Orillia Public Library Board, minutes of meeting held on Feb... L. Koughan today emailed the CEO to announce that the building tender would go to Council March 1, 2010 when the further geotechnical testing was complete. The electronic /intemet elements also to be reported. The portable was leveled and eave installed, repairing the uneven floor and replacing tiles. There was also drywall extended to the ceiling in the program room dramatically improving the noise levels in the library. The CEO had a teleconference with The Library.Corporation today regarding the new ILS, and we will have an automation committee meeting to discuss next steps. Board members requested a better way to organize the information package sent prior to Board meetings. We will try using headers to coordinate with agenda items. The Board went into closed session at 8:03 p.m. moved by D. Evans, seconded by R. Fountain and came out of closed session at 8:46 p.m. Adjournment at 8:47 p.m. moved by P. Hislop BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 74 of 121 Consent Agenda Item 3a) Reference Goal Develop Methods of Measurement to evaluate the Effectiveness of Libraty Services and Programs Reference questions: February 2010: 498 February 2009: 362 The number of reference transactions handled by Children's Services Staff continues to increase with a thirty -eight percent increase in the number of questions answered by Children's Services staff. Areas where we saw the greatest increase in questions were elementary for school projects, university and adult. We are seeing a large increase in the number of parents and children accessing the library for material for school projects as well as personal interest. A second area seeing a large increase is University use. Education students are accessing our collection as well as the expert help of the children's services staff in locating materials and asking for recommendations for books to support their course work. Proerams Goal 2.1 5c) Orillia Public Library Board, minutes of meeting held on Feb... REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES February 2010 Develop and maintain programs associated with identified groups. A set of story times ended this month with good registration. The only program not having full registration was Babytime, we will be focusing on advertising this program a little bit wider. A new set of programs will begin in April. Family Storytime continued in February; attendance remains sporadic with attendance good on some Saturdays and low on other Saturdays. Explorers Club members enjoyed a fun program celebrating Mardi Gras. This program was full. We are still working on adapting to the space. This month did work better than last month. University Partnerships Goal 7 The Library will investigate, develop and maintain partnerships in the community. In partnership with Lakehead University's, Education program we offered a program titled Alphabet Stew: an introduction to kindergarten skills and a one on one tutoring program titled Circle of Friends. These programs ended the last week of February, both programs were fully registered and parents all commented on how much their children Page 75 of 121 Consent Agenda Item 3a) 5c) Orillia Public Library Board, minutes of meeting held on Feb... had benefited from attending the program. Eight education students participated in the program. Melissa Harris, a former page and Summer Program Assistant, completed the last week of a four week Community Service Placement. Melissa is an education student at Nipissing University completing her professional year. Melissa was a great asset to the department as she already knew many of the library procedures. Melissa worked on a special project creating a subject list for speech ideas with a graphic organizer, links to our databases and a power point presentation Outreach and Publicity Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Material displays included Valentine's books, Staff Favorites, Easter, and the Olympics. Goal 6: The Library will investigate, develop and maintain partnerships in the community Kelly Smith attended a meeting of the Boys and Girls Club on February 3 where the topic of discussion was ways to promote the Boys and Girls Club. Kelly Smith attended a meeting of the Youth Week Committee where members brainstormed ideas for Youth Week occurring the first week of May. The library offered to host a movie night. We hope to show Avatar if it remains available. Group Visits and School Visits Goal 2.7 Establish a mutually beneficial presence in the school system. Kelly Smith visited 5 schools and gave a program introducing strategies and providing information on Battle of the Books. The Orillia Christian School Grade 1/2 class visited the library for an introduction and to borrow books. Boys and Girls Club Partnership Goal 7 The Library will investigate, develop and maintain partnerships in the community The Boys and Girls After School Club continues to have strong membership with thirty children registered with the club. The Club has been an asset to both the library and the neighbourhood. Both parents and teachers have expressed how good the program is for the children in the area. Eighteen programs were implemented with an attendance of 190 children. Page 76 of 121 Consent Agenda Item 3a) 5c) Orillia Public Library Board, minutes of meeting held on Feb... Staff Develooment Goal 7 The Library will attract, develop and maintain a trained and educated workforce. Kelly visited Sue Bauer at Cookstown Public Library to discuss Mother Daughter Book Clubs, she was also given a tour of their new library. Amanda Sist, Kelly Smith, and Suzanne Campbell attended the OLA Super Conference in Toronto. (see attached reports). I attended a Directors meeting. YOUTH SERVICES Goal 2 The Library will create and maintain lifelong relationships with users. Proarams Chick Chat met this month and discussed Rules of Survival. Two new members joined Chick Chat this month. Tween Proarams Goal 2.1 Develop and maintain programs associated with identified groups. Group one of the Mother Daughter Book Club met and discussed Stargirl by Jerry Spinelli. Group two of the Mother Daughter Book Club read Running Out of Time by Margaret Peterson Haddix. Two new pairs of Mothers and daughters joined the group this month. Submitted by: Suzanne Campbell Director of Children's and Youth Services Page 77 of 121 Consent Agenda Item 3a) 5c) Orillia Public Library Board, minutes of meeting held on Feb... The Lorax Proiect at the Orillia Public Library submitted by Amanda Sist The Lorax Project is an initiative put together by Dr. Seuss Enterprises, and Random House Publishing to engage children to do their part to conserve the places and species that are critical to the future of our planet. Based upon the book `The Lorax', the Lorax Project promotes the positive message in the book that an individual can make a difference in the fight against destructive forces. The Lorax Project started in 2008, and since then has grown world wide. Each year, schools and libraries participate in the project to promote earth friendly activities. Several local libraries have held their own versions of the Lorax Project including Collingwood Public Library and Ajax Public Library, and have had lots of fun promoting earth friendly initiatives. One school even took the project further and created a mural on the outside of their school. On April 17 the Children's Depai hnent is hosting an Explorers club for children aged six and up based upon the Lorax project theme. I would like to engage the children and have them help paint a mural for earth day based on the book `The Lorax'. Not only will this project engage young children with their own environment at the library, I would like to bridge the project with the teen co- ordinator and have the Board of Extraordinary Teens become involved in helping out with the project. Together we can create a beautiful literary mural on the side of our temporary building and teach the children about the environment, and have a positive child friendly image on our building. If you would like to find out more information on the Lorax Project you can visit these websites: http:// www .seussvilie.coin/loraxproject/ http:// www .seussville.com/lorax /index.php ?section =home Page 78 of 121 Consent Agenda Item 3b) 5c) Orillia Public Library Board, minutes of meeting held on Feb... REPORT FOR THE MONTH OF FEBRUARY 2010 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided the library with 212 hours, down from 306 last year. GOAL 3: Optimize and customize library services to our user groups: Library materials were delivered to 23 library users who were unable to come to the library. Materials were also delivered to Birchmere Retirement Residence and Victoria House. Even more people attended the Bookworms Bookclub this month attendance was The book discussed was A Spot of Bother by Mark Haddon. Bookmarks were created for materials on First Nations, Romance (Valentine's Day) and banned books in celebration of Freedom to Read week. Michelle featured 2 titles on "Michelle's picks and 11 on "What's the Buzz Displays of library materials were rotated on topics such as Ground Hog Day, First Nations Week, Family Day, Valentine's Day. Library staff managed to churn out 3 articles for the newspaper this month. GOAL 4: Advocate for increased public awareness of the value and range of library services: Jayne partnered with Fred Addis from the Leacock Museum to discuss the "Leacock Story Project" at the February Orillia Business Women's Association meeting where Jayne highlighted the Lifescapes program. There were two members in the audience who had attended the program and had positive comments to add about it. Forty-one people attended the presentation on the Underground Railway. Both the Genealogical Club and the Lifescapes program continue to be well attended (19 people and 43 people). Jayne attended the Coffeetime network meeting and promoted library programs to 45 non -profit groups. She also did a presentation, promoting library services and programs to 35 people at Helping Hands. She also spoke to 21 people at the Leisure Fair in the mall. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: 1 Use of Internet Computers 1320 down 35% Wireless (63 down 60 Online Products 1435 down 16 Homepage visits 1 1893 down 51 Frost Papers visits 76 up 46 Information Services 1857 up7 Enquiries Although statistics are still lower that of last year, they are gradually increasing each month. Page 79 of 121 Consent Agenda Item 3b) 5c) Orillia Public Library Board, minutes of meeting held on Feb... GOAL 6: Investigate, develop and maintain partnerships in the community: Jan Phillips from Snap Ori llia was introduced as a potential board member at the Information Orillia meeting and by the end of the meeting, she agreed to take a position on the board. I indicated that it was my intention to retire from the Library and the Information Orillia board as of June 30, 2010 Tammy Tinney, is our new Volunteer Services Coordinator, to replace Ida. Gay read Lynn Mclsaac's letter of resignation. Goal 7: Attract, develop and maintain a trained and educated workforce. Jennifer, Lee and I attended a webinar on the new Library Services Centre interface. Library Services Centre is the source for most of the library materials we purchase in the adult department. They also provide cataloguing and processing for library materials. Jayne attended the Fundraising Workshop at OLA; I attended a SOMP meeting and sessions on Thursday and Friday; Chantale attended Thursday and Lynn Lockhart and Michelle attended on Friday. Individual reports should be made available as part of the board package. Page 80 of 121 Consent Agenda Item 3c) Circulation Technical Processing 5c) Orillia Public Library Board, minutes of meeting held on Feb... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES FEBRUARY 2010 Sarah Csekey began her full -time position as Circulation Clerk in early February, Replacing the retired Susan Murphy. Sarah was initiated early on, being in charge of the department when Joyce Dempsey took some vacation. She also joined Susan Dance and myself in going over the library Strategic Plan to see what goals and activities Technical Services could accomplish. I had a meeting with the Circulation Sstaff in February, to discuss some of the goals and activities, as well as go over the Fire Safety Plan. I also handed out job tracking sheets for staff to fill out. These will form the basis of the job description revisions and be used in the new staffing study. Susan Dance, Sarah Csekey and I went through the strategic plan, seeking what initiatives and activities fit the operationally oriented Technical Services Department. WE will present our ideas to the rest of TP in March, before reporting to the CEO. I met with TP staff to study the Fire Safety Plan, and gave them the job analysis sheets as well. Automation Implementation After ratification by city council, we received a welcome package from TLC, to hep us start implementing Library.Solution. We had an Automation Committee meeting to review the materials, and discuss what TLC required from us. Questionnaires on site preparations, computer inventory and capacity, structure of the catalogue and patron files, etc. were given to appropriate staff members to study. We plan to have the questionnairesback to TLC be the end of March. I sent them a copy of our catalogue database, and they see no problems, at this point, in converting it. We also began collecting e-mail addresses from our patrons, as that will be the default method of contacting them about reserves and late materials. As part of the implementation plan, the CEO and I have a weekly phone conference with our project leader and TLC, to review progress and answer questions. It is quite a useful idea. Page 81 of 121 GRAHAIVI PARTNERS LAWYERS MEDIATORS March 22, 2010 6a) Correspondence dated March 22, 2010 from E. Marshall Green, Mr. Doug Irwin Clerk Township of Oro Medonte 148 Line 7 South Box 100 Oro, Ont. LOL 2X0 Dear Mr. Irwin: MAR 2 6 2010 Re: Gordon Snider Oro Medonte Property Purchased from Mazza Access Our File g15701 Marshall Green Paul Rabinovitch George Cameron Andrew Tymoszewicz Mary Vallee Doug MacLeod Robert Bigioni Thomas Tsakopoulos Tracy Arkell Julia Evans Shari Elliott Peter Krysiak We are counsel to Gordon and Dawn Snider, the owners of property known as Part of Lot 2, 2n Range, Township of Oro Medonte. Our clients' land fronts on the unopened road allowance between Lots 3 and 4. It also has access to public roads firstly, to the east through land owned by Mr. and Mrs. Lamanna eventually connecting to the road allowance between Range I and 2 "the Range Road There is a further easement that exits the land from the south and crosses both the CN Rail /trail and then through a subdivision connecting with Martine Crescent. All of this is illustrated on the sketch enclosed with this letter. For obvious reasons, our clients would like to regularize their ingress and egress to their lot. It has been my suggestion to them that this could be best accomplished by their purchase from the Township of a portion of the unopened road allowance between the easterly edge of their property to the point where it connects to the Range Road. This would give them an "L" shaped property with appropriate access to the Range Road and a 66 foot frontage on that road. As part of the consideration for the purchase of that property it is my recommendation to my clients that they release their easement to the south which would clear up a potential cloud on the title to the rail /trail. In essence, we feel this is a solution that is beneficial to both the Township and our clients. It is our understanding that the process to purchase the road starts with this letter and then a recommendation for the details to be considered by members of your staff. We would very much appreciate it if that could take place. The fee of $250 which we 190 Cundles Rd. E., Suite 107 Barrie, ON L4M 455 Tel (705) 737 -1811 Fax (705) 737 -5390 www.grahampartners.ca Page 82 of 121 6a) Correspondence dated March 22, 2010 from E. Marshall Green, Township of Oro Medonte understand is required in these circumstances is enclosed herein. c. c. Mr. G. Snider (via mail) Mr. M. Sussman (via fax) 2 March 22, 2010 Page 83 of 121 'LAN 51R-25922 0088 0005 01513 .LAN 5IR-22929 Olff _AN 5/R-2.i44 6a) Correspondence dated March 22, 2010 from E. Marshall Green, 4104A.441 RATorlio micipp4A LA A4/ o j er z fr or15 c or4Ce-rry4 fr 12.0.(A) 0093 PLAN 51R-4140 54,311c-c 0099 LS. SHEET 1 ROAD ALLCiVANCE BETWEEN LOTS 3 AND 4 0085 0086 43 44 45 1 g ki f:t fti 1 0207 1 7 R1 G PL4 40 mod. 0228 0217 022 62 61 60 63 64 65 0205 0229 0230 38 0891 BA: 0204 024/ oce oza41 t.n3 0240 023! /3 1.1.. 75 74 73' 0 36 0202 76 77 7,9 0242' 1 1Z 35 0201 6' woo 0255 0254 0& BLOCK /03 0269 67 92 ii of of II to 11 tf II CMS of ft of PLAN 511?-31427 PLAN 51R-8655—N 2, p-I,20 19 18 17 16 15 t tl Z Off 0120 019 OM 087 0116 REG °LAN 11 0/2518 24 k N8 0126 34 1 I BLOCK 58555 0100 BLOCK Page 84 of 121 0210 0211 ,-&K 104 fiLBCK 102 co os9 BLOCK 112 RESERIEn 133 32 02EU PLAN 51R-29574 0298 PEG PL/ JENNA COURT OM 023 5 A/ART_INE CRESCENT 11 6 PLAN 519-29! am 402 "i 3 aci Atm, cliv 2 7 .12GE: I Oro Agricultural Society PO Box 175 Oro, ON LOL 2X0 March 29, 2010 Township of Oro Medonte Mayor Council PO Box 100, 148 Line 7 S Oro Medonte, ON LOL 1X0 Dear Friends Sincerely 6b) Correspondence dated March 29, 2010 from Emily Campbell, Sec... The Oro Agricultural Society is hosting the OAAS District 5 Spring meeting on April 24 Each Fair in this district will be sending representatives to attend this meeting. The Society would like to present each participant with a Township pin as a token of participating in this meeting, and is requesting the Township would donate the Pins for us to present. Thanks for your consideration. Emily Campbell Secretary, Oro Agricultural Society phone: 705- 487 -1753 fax: 705- 487 -1756 email: oroagsociety @sympatico.ca RECEIVED MAR 3 0 2010 ORO- MEDONTE TOSiTs.,IS!--11P ter,; Cc ,,y w.- S c o5et. so p \k. Page 85 of 121 Ian Troop Chief Executive Officer His Worship Harry Hughes Mayor Township of Oro Medonte 148 Line 7 South Oro, ON LOL 2X0 March 12, 2010 Dear Mayor Hughes: I am excited to be joining the Toronto 2015 Pan /Parapan American Games Organizing Committee as Chief Executive Officer and I am thrilled to assume the responsibility of building on the solid foundation set by Bid President Jagoda Pike and Bid Chair David Peterson and their incredible team. We need to get off to a fast start and make 2010 a productive and fruitful year. My focus is to establish an excellent senior management team who will work together to ensure we host the best -ever Games in 2015. I have met with VANOC Games organizers and will be meeting with Guadalajara 2011 Pan American Games leadership to learn from their experiences and successful approaches to Games management. We also need to get moving quickly on our venues to be ready for test events in 2014, deliver against our capital budget commitments and our sustainable sport legacy obligations. We will be inclusive, and it is my priority to ensure that we engage in a close dialogue with you and all of our municipal partners to ensure 2015 is an outstanding athletic event which leaves a vibrant sports legacy in each community. As a key next step, I ask that you establish a Pan Am 2015 lead representative /point person for your municipality, and let us know that person's contact details. We will then be able to set up preliminary contact meetings and organize to move forward on the 2015 project. We have a lot to accomplish. We have time to do this right, but we have no time to waste. I am confident that by working together we will deliver a wonderful Games that will make Canada proud. I look forward to working with you over the next five years. Sincerely, Ian Troop Chief Executive Officer 7a) Mayor H.S. Hughes, re: Correspondence dated March 12, 2010, TORONTO 2015 53 Jarvis Street, Suite 300 Toronto, Ontario M7A 2G1 Canada Phone: +1.416.212.4067 Fax: +1.416.314.1264 www.toronto2015.org REM- Toronto 2015 PanlParapan American Games MAR 1 5 2010 ORO- MEDONTE TOWNSHIP Page 86 of 121 Council Meeting Minutes March 24, 2010. Motion No. C100324 -23 Moved by Evans, Seconded by Crawford 8a) Minutes of OMEGA meeting of March 18, 2010 [Items Be it resolved that Whereas the Oro Medonte Environmental Group Advisors (OMEGA) Technical Support Group at its meeting of March 18, 2010, endorsed the following recommendation through agenda item 6a) Food Procurement Policy and Motion No. OMEGA100318 -04: "It is recommended 1. That the information presented by Josephine Martensson Hemsted, re: Food Procurement Policy, be received. 2. And That OMEGA reiterates to Council Motion No. OMEGA090618 -09 and recommendations contained therein. 3. And That said statements in Motion No. OMEGA090618 -09 be included in By- law 2004 112." And Whereas Council at its meeting of July 15, 2009, endorsed OMEGA's recommendation, in principle, to adopt the local food policy and zero waste program as identified in Motion No. OMEGA090618 -09; And Whereas Council at its meeting of September 2, 2009, enacted Motion No. CW090902 -16 which reads: "It is recommended that: 1. The verbal information presented by Councillor Agnew, re: Food Procurement Policy be received. 2. And That OMEGA provide recommendations on implementation of the principles of a Local Food Policy and Zero Waste Program." And Whereas Council established an OMEGA Working Group for Zero Waste and appointed members in December 2009; Now Therefore be it resolved that Council receives OMEGA Motion No. OMEGA100318 -04; And that OMEGA be advised that it did not adhere to its mandate as outlined in By -law No. 2007 -100, Being a By -law to Establish a Technical Support Group entitled Oro Medonte Environmental Group Advisors (OMEGA, in researching and providing information requested by Council; And that Council re- confirms its direction to OMEGA, as outlined in Motion No. CW090902 -16, in which OMEGA is to provide recommendations on implementation of the principles of a Local Food Policy and Zero Waste Program for Council's consideration. Deferred. Page 11 of 22 Page 87 of 121 Council Meeting Minutes March 24, 2010. Motion No. C100324 -25 Moved by Crawford, Seconded by Evans Motion No. C100324 -26 Moved by Coutanche, Seconded by Crawford Motion No. C10.0624-27 Moved by gnew, Seconded by Eva 8a) Minutes of OMEGA meeting of March 18, 2010 [Items Be it resolved that County of Simcoe Item No. PM 10 -050 re: Simcoe County Farm Fresh Marketing Association, presented by Mayor H.S. Hughes be received; And that the recommendation from OMEGA with respect to the Application for Grant/Subsidy from Sandra Trainor, Chair, Simcoe County Farm Fresh Marketing Association, received January 18, 2010, be deferred until such time as the Township is made aware of the extent of support that the County of Simcoe is providing to Simcoe County Farm Fresh in 2010. Carried. Be it resolved that the Application for Grant/Subsidy from Sandra Trainor, Chair, Simcoe County Farm Fresh Marketing Association, received January 18, 2010, be approved in the amount of $800.00 as an environmental initiative. Deferred. Be it -solved that Susan T. Sh idan be appointed to the EGA's Water Quality /L M. agement Working Grou or the balance of the ter of office. arried. Page 13 of 22 Page 88 of 121 Just thought you might be interested in this clarification. I just learned today, that ORO- Medonte will NOT be contributing to this year's map, because it's considered "double dipping" As you can see below, it is NOT "double dipping" any where. Sandra From: Sandra Trainor [mailto :info ©simcoecountyfarmfresh.ca] Sent: Thursday, March 25, 2010 9:20 AM To: 'Councillor Thom Paterson' Cc: Subject: RE: Grants -Farm Fresh Hello Thom, Thank you for forwarding this inquiry, we hadn't heard what took place a the County Council meeting yet. Just to clarify, Simcoe County Farm Fresh has not agreed to work the with the County of Simcoe exclusively on projects related to supporting agriculture. In fact, we encourage and welcome any support from individual municipalities as they see fit. (farmers need all the help they can get!) As for the financial contribution from the County for this year: 8a) Minutes of OMEGA meeting of March 18, 2010 [Items $500.00 IN -KIND support from the GIS dept is to assist in designing the map of the county for the Farm Fresh map. The GIS dept is working with us in designing this portion and then plotting the farms and other members on the map. They have worked with us since the first map was done in 2008 and have pledged to work with us every year. Our graphic designer uses their map and designs the rest of the work around it (i.e. listings, pies etc.) 1 Page 89 of 121 8a) Minutes of OMEGA meeting of March 18, 2010 [Items $3,000 for research around the potential of Culinary Tourism in the County this is a project we are working on in partnership with Tourism Simcoe County and Georgian College Research Analyst program. Tourism Simcoe County offered to pick up the out of pocket costs of conducting this research. The research is happening now and will be completed at the end of April. $3,000 for sponsorship of the "Savour Simcoe" event— this farmer /chef tasting event (to be held in August this year) is an event to promote and showcase food grown and raised in Simcoe County. Last year, the County came forward and offered to sponsor some of the costs, and have pledged the same this year. We are grateful for their support, as we do with ALL of our event sponsors. When we wrote to the municipalities asking for support for the Farm Fresh Guide map, we were very specific that it would go towards the production costs of the map (design, printing, distribution). This ask is for the 2010 map. To date, the following have responded with their support; Bradford West Gwillimbury Innisfil Wasaga Beach Orillia Collingwood We are expecting to hear from others very soon. As mentioned in the letter, the printed Farm Fresh Guide map is just one way we are helping to fill the gap for eaters to find local food. One of the biggest barriers to local food is that people don't know where to find it. The map, along with the web site helps. We will be applying for the County Grant Program as part of the 2011 budget for future consideration by County Council. We have been encouraged to do so, and will be getting a proposal ready later this year. If we do receive support from the County, this would not stop individual municipalities from sponsoring the map or other projects of SCFF if they felt they wanted to become further involved. One other thing to mention, we are looking at working with all Economic Development Officers /Committees in the County in raising further awareness around the potential of enhancing the economic opportunities of agriculture. There are many examples in the province who have been very successful in bringing new dollars in communities through agriculturally based business (right in our own backyard) We hope to be in a position to work with partners in bringing all of the economic development folks together for an information workshop /seminar in the late fall this year. Thank you for your attention to this. Best regards, Sandra Sandra J. Trainor Project Manager Simcoe County Farm Fresh Marketing Association Non Profit Inc. 4 -13 Alliance Blvd., Box# 227 2 Page 90 of 121 8a) Minutes of OMEGA meeting of March 18, 2010 [Items Barrie, ON L4M 7G3 P: 705 734 -2075 F: 705 734 -7633 info @simcoecountyfarmfresh.ca www.simcoecountyfarmfresh.ca www.facebook.com search "Simcoe County Farm Fresh" Discover! a great diversity of local food close to home, all year round! Join us! Sunday, August 29th, 2010 for the 3rd Annual "Savour Simcoe" event...watch for more details! From: Councillor Thom Paterson [mailto:tpaterson @clearview.ca] Sent: Wednesday, March 24, 2010 6:20 PM To: Sandra Trainor Subject: FW: Grants -Farm Fresh Sandra Is this how Simcoe County Farm Fresh views the agreement with the County and its municipalities? Or, are you planning to continue supplementing your County agreement with individual municipality grants? Thom From: Savage, Alicia mailto :Alicia.Savaaeasimcoe.ca] Sent: Wednesday, March 24, 2010 3:17 PM To: Council Subject: Grants -Farm Fresh Yesterday at the County meeting, a report was received regarding Simcoe's participation and support of this initiative. (attached) We were also reminded that when Farm Fresh appeared before Council last year, that they agreed to work with the County rather than one -off with each municipality. As such, I will be recommending that we not give them a grant due to the Simcoe partnership and funding. Alicia Savage Deputy Mayor Councillor Township of Clearview County of Simcoe 705 428 -6230 ext. 276 alicia.savaae @simcoe.ca No virus found in this incoming message. Checked by AVG www.ava.com Version: 8.5.437 Virus Database: 271.1.1/2766 Release Date: 03/24/10 07:33:00 3 Page 91 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft Being a By -law of The Corporation of the Township of Oro Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps and to Repeal By -Law No. 2003 -031 WHEREAS Section 164 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that, without limiting sections 9, 10 and 11, a local municipality may prohibit or license trailers located in the municipality. AND WHEREAS Council of the Township of Oro Medonte did, on the 16 day of April, 2003, enact By -Law No. 2003 -031, being a By -law of The Corporation of the Township of Oro Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps. AND WHEREAS Council deems it necessary to repeal and replace By -Law No. 2003 031. NOW THEREFORE the Council of the Township of Oro Medonte hereby enacts as follows: 1. DEFINITIONS 1.1 CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -051 "Chief Building Official" means the Chief Building Official of the Township of Oro Medonte. 1.2 "Drinking Water" means water made available for human consumption. 1.3 "Fire Chief" means the ChiefFire Official. of the Township of Oro Medonte Fire Emergency Services Department. 1.4 "Health Unit" means an'officer of the Simcoe County Muskoka District Health Unit having jurisdiction in the area in which a trailer camp is located. 1.5 "Lot" means A parcel of land within a trailer camp, which is available for the occupation of one trailer. 1.6 Municipality" means The Corporation of the Township of Oro Medonte. 1.7 "Municipal Law Enforcement Officer," means a person who is appointed or authorized by the Municipality to enforce the by -laws of the Municipality. 1.8 "Operator" means the owner, lessee, person, or persons designated by an owner or lessee to operate trailer camps. 1.9 "Service Building" means those buildings and structures naturally and normally incidental, subordinate and primarily devoted to the principal trailer camp use and located on the same property. Such service buildings and structures include, but are not limited to those which house sanitary, toilet, laundry and /or cooking facilities and equipment. 1.10 "Summer Season" means that period of time from and including March 15th to the 31st day of October, in any year. 1.11 "Trailer" means any vehicle constructed to be attached and propelled by a motor vehicle and that is capable of being used by persons for living, sleeping or eating, even if the vehicle is jacked -up or its running gear is removed. 1.12 "Trailer camp" means any land on which a trailer, as defined in section 1.11, is kept. 1.13 "Winter Season" means that period of time from and including November 1 to and including the 14th day of March, in the subsequent year. Page 92 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft 2. LICENCES 2 2.1 No person or persons shall establish or operate a trailer camp within the boundaries of the Township of Oro Medonte without first having obtained a licence, issued in accordance with this By -law which has not expired or been revoked and having paid the prescribed fees. 2.2 An application for a license for a trailer camp shall be made to the Clerk of the Municipality in the form prescribed by the Municipality. 2.3 (a) Every initial application shall be accompanied by a plan of the proposed trailer camp showing natural and artificial features such as: buildings; railways, roads; water courses; drainage ditches and flooded areas within or adjacent to the land to be developed; topography; location and dimensions of proposed lots; service buildings; road and pedestrian walkways; recreational and open space areas; proposed surface drainage; landscaping including lighting and fencing; drinking water supply and sewage disposal facilities; and the prescribed application fee. Provided that with subsequent license applications, no such plan where no changes from the plan previously submitted: have been made or are proposed by the applicant or are required by he Municipality. (b) Any trailer camp in existence at the time of passage of this by -law, and which has not submitted a plan, as referred to in clause 2.3(a) shall be required to do so when next making application-for a license for the existing trailer camp. (c) Nothing herein shall be deemed to prevent the continued operation of any trailer camp legally established;' prior to the passage of this By -law and such trailer camps shall be entitled to be licensed as provided herein. Any enlargemerit, or'extension of an existing trailer camp made after the passage, of the By -law, must comply with this By -law. 2.4 The licence application shall also'show the location and provide a legal description of the trailer. camp, and shall include such other information as may be reasonably required by the Municipality. 2.5 Every application shall be referred by: the Clerk to the Municipal Law Enforcement Division, the Fire and Emergency Services Division, the Transportation and Environmental Services Division, and the Building Division. 2.6 No licence shall be issued unless and until there is recorded upon the application or attached to it: a) The report of the Municipal Law Enforcement Division showing that the trailer camp and all trailers, buildings, structures, and facilities, or the'plans for the same, are in accordance with the requirements of this By -law and not contrary to any other applicable By -laws of the Municipality; b) The report of the Fire and Emergency Services Department that the trailer camp and all trailers, buildings structures and facilities, or the plans for the same, are in accordance with regulations relating to fire safety and this By -law; c) Evidence satisfactory to the Clerk of the Municipality that sewage disposal systems and water supply systems, or plans therefore, have been approved by the Transportation and Environmental Services Department, Building Division and the Ministry of the Environment. d) An annual report from the Health Unit. e) Plan of the Trailer Camp per Section 2.3 of this By -Law. Page 93 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft 2.7 As a condition to approval of an application and issuance of a license, the Municipality may require the applicant to enter into an agreement respecting the upgrading of interior roadways or parking spaces and construction of any required surface drainage facilities. 2.8 Upon negotiations of any agreement that may be required pursuant to paragraph 2.7 and upon receipt of the reports and evidence referred to in paragraph 2.6 the Clerk shall place such agreement on the agenda for meeting of the Council of the Township of Oro Medonte. 2.9 No license may be transferred. 2.10 Licenses, issued pursuant to this By -law, shall be posted in a conspicuous place in the office or on the premises of the trailer camp at all times. 2.11 Prior to the issuance of any license, the owner of the trailer camp shall pay to the Municipality a fee as listed in Schedule "A 2.12 A summer season licence for a trailer camp becomes effective on the 15th day of March of the year in which it is issued, and expires on the 31st day of October, in that same year unless suspended or cancelled. 2.13 A winter season licence for a trailer camp becomes effective on the 1 day of November of the year in which it is issued,. and expires on the 14 day of March next following, unless suspended'or cancelled. 2.14 Winter season licences shall not be Issued by the Township unless there is evidence satisfactory to the Clerk of the Township that the trailer camp is suitable for winter camping,, having regard to sections 4, 5 and 6 of this By- law. 3. LOCATION AND DRAINAGE A trailer camp shall be adequately drained and no low lying, marshy or unstable land shall be developed into lots. 3.2 Where necessary the operator shall provide surface drainage to ensure that casual or stagnant water is 'sufficiently far from buildings and lots to prevent a nuisance to persons accommodated in the trailer camp. 3 4. WATER SUPPLY 4.1 An operator shall provide an adequate supply of drinking water for the trailer camp as per Ministry of Environment regulations. 5. TOILET CONVENIENCES. PLUMBING AND SEWAGE DISPOSAL 5.1 The operator shall provide toilet conveniences for the use of the guests of the trailer camp in at least the number deemed by the Municipality and the Health Unit to be adequate for the particular trailer camp and all such toilet conveniences shall be located, constructed and maintained in accordance with the directions of and regulations administered by the Health Unit, the Ministry of the Environment and the Chief Building Official. 5.2 Service buildings providing toilet, bathing, laundry or other such facilities for use in common by guests of the trailer camp shall be located at least 15 meters from any lot boundary and shall have floors of smooth material which is impervious to water and properly graded to a floor drain. The inside walls of such building shall be of a smooth, washable material and, in the case of toilet, shower and laundry rooms, impervious to water. Page 94 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft 4 6. GARBAGE AND GARBAGE DISPOSAL 6.1 The operator shall collect on site garbage daily in the summer season and twice weekly in the winter season within the trailer camp and shall provide containers of a design and construction adequate for the purpose and in locations convenient to each lot. 6.2 The contents of garbage containers shall be collected twice weekly in the summer season and once weekly in the winter season and disposed of by the operator at the operator's own expense in sites approved by the Municipality. 7. GENERAL SITE REQUIREMENTS 7.1 Trailer camps shall be divided into lots and each lot shall contain a minimum area of 186 square metres and shall have a minimum frontage of at least 12 metres on an internal access road. The boundaries of all lots shall be clearly defined. 7.2 Each Trailer shall be located on each lot so that there a side lot setback of 3 metres from the side lotline (10 feet); provided that Where trailers on adjacent lots are parked end to end, the clearance between them shall be at least 3 metres. 7.3 Each lot shall front on an interior driveway which shall be at least 3 metres in width where one -way traffic only is permitted, or 6 metres in width where two -way traffic is permitted. Such driveways shall be reasonably smooth and treated to control dust adequately and mustsupport Fire and Emergency Services Department vehicles. 7.4 There shall be at least one parking space for automobiles for each lot that shall be at least 3 metres wide and 6 metres long 7.5 The location of every trailer shall be subject to the following minimum set- backs: a) 15 metres from eny.service building located within the trailer camp; b) Subject to paragraph 7.5(c),.4.5 metres from any adjoining property line, Where a residential building is located on land that abuts a boundary of the land.on which the trailer camp is located, no lot shall be less than 30 metres from such boundary unless buffering satisfactory to the Municipality is provided and maintained by the operator. d) 15 metres from the boundary of all public roads or highways; e) 23 metres from the centre line of any watercourse, or 23 metres from an embankment, the slope of which is greater than 30 degrees from horizontal. 7.6 The maximum density of lots shall be 38 lots per net hectare. For the purpose of this provision, net hectare shall mean the land available for the location of lots excluding recreation areas, open space areas, service areas, and all land which is susceptible to flooding or is otherwise unsuitable for the establishment of lots. Page 95 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft 8. OPERATING REQUIREMENTS 8.1 Every operator shall keep a register which shall be available for inspection at all times by the Municipal Law Enforcement Officer. The register shall contain the following information: a) The name and address of each registrant; b) The make, model, licence number, and year of the motor vehicle operated by each registrant; c) The Province or State issuing such licence; d) The date of arrival and departure of each registrant. 8.2 An operator of a trailer camp shall have in attendance on a 24 hour basis during its operation at least one adult employee conversant with the operation of the trailer camp who is in charge. 8.3 An operator shall maintain all sewage disposal facilities within the trailer camp in a sanitary condition and in accordance with any directions, which may be given by the Ministry of the Environment, the Health Unit and the Municipality. 8.4 An operator shall keep all buildings, equipment, facilities and`furniture in the camp in good repair and in a clean, sanitary condition. 8.5 An operator shall ensure that all service buildings are adequately heated during the season in which heat is reasonaby'required. 8.6 An operator shall maintain interior ;driveways to'astandard that allows reasonable and uninterrupted access to all lots within a trailer camp during the summer season from and including March 15th to October 31st, inclusive. An operator. shall further maintain interior driveways to a standard that allows reasonable and uninterrupted access to all lots occupied during the winter season from and including November 1 to March 14 h of the subsequent year. 5 8.7 An operator shell, ensure that.no person shall deposit or discharge any solid waste'or refuse of any kind in or about a trailer camp except as approved by the- Health'Unit and Ministry of Environment. 8.8 An operator shall ensure that no person shall deposit or discharge any liquid waste at any location other than a location approved by the Health Unit and Ministry of Environment. 8.9 An operator shall attach, in a permanent manner, a clearly visible, distinguishing number or name to each lot and service building. 8.10 An operator shall ensure that no person or persons in charge of any dog, cat or other pet animal shall permit such animal to run at large or commit any nuisance within the limits of the trailer camp. 8.11 Trailers on lots within a trailer camp which are occupied during the winter season, shall be occupied on a temporary basis and, without limiting the generality of the foregoing, during the winter season, trailers are not to be occupied by any person or persons for more than 14 days in total in any month during the winter season. 8.12 Each trailer camp shall have a sewage disposal system approved by the Ministry of the Environment. 8.13 Adequate lighting shall be provided and maintained for all service buildings. Page 96 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft 10. ENACTMENT 6 8.14 An operator shall provide such fire extinguishing equipment as is required to satisfy all by -laws and the laws of the Province of Ontario with respect thereto and shall be in force within the Municipality and the Province of Ontario from time to time and all such equipment shall be kept in good working order. 8.15 Convenience establishments of a commercial nature, except for coin operated laundry; dry cleaning establishments; and small convenience type retail grocery stores accessory to the trailer camp use and an integral part of the trailer camp are not permitted within a trailer camp. 9. ENFORCEMENT AND PENALTIES 9.1 The Municipal Law Enforcement Officer shall from time to time inspect trailer camps to ensure that they are being operated in accordance with this By -law and any plan and agreement upon which basis the licence has been issued. Where, in the Officer's opinion, a trailer camp is not being operated in accordance therewith, the Officer shall issue a notice to` the operator, as the Officer deems necessary to remedy any default. The operator shall comply with said notice. Upon the operator's failure to dg so, in addition to any other penalty prescribed herein, the Municipality may revoke operator's licence. 9.2 Every person who contravenes any provision of this By -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act R.S.O. 1990, Chapter P.33, and every such fine is recoverable under the Provincial Offences Act. 10.1 This By -law shall come into force on the date that it is finally passed by Council and shall apply to all trailer camps operated within the Municipality as of the date passed. 10.2 By -Law No 2003 -031 is hereby repealed in its entirety. 11. GENERAL 11.1 That Schedules "A" and "B" as set out herein and attached hereto form part of this By -law. BY -LAW READ A FIRST AND SECOND TIME THIS DAY OF 2010. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 97 of 121 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft 2010 Summer Season License Fee BY -LAW NO. 2010-051 SCHEDULE "A" FEES 2011 and beyond Summer Season License Fee 2010 Winter Season License Fee Page 98 of 121 $225.00 $300.00 $110.00 2011 and beyond Winter Season License Fee $150.00 NAME OF TRAILER CAMP: APPLICANT: MAILING ADDRESS: POSTAL CODE: TELEPHONE NUMBER: 8b) Doug Irwin, Director of Corporate Services /Clerk, re: Draft TOWNSHIP OF ORO- MEDONTE APPLICATION FOR TRAILER CAMP 2010 Summer Season License Fee ($225.00) 2010 Winter Season License Fee ($110.00) 2011 and beyond Summer Season 2011 and beyond Winter Season License Fee ($300.00) License Fee ($150.00) This application is a: Initial Application Subsequent Application (If more than one registered owner with different address, attach separate sheet) Legal Description of Property on which Trailer Camp is to be operated: Lot Concession Trailer Camp will be operated by: Name: Address: Telephone: (home) If owner is a Corporation: Name of all Shareholders OTHER INFORMATION Inspection Report from Health Unit: Plan of Trailer Camp Dated this day of 1 FOR OFFICE USE ONLY Plan same as registered owner; or Postal Code: (business) Received Previously submitted Date Signature of Owner /Agent Witnessed by Township Staff Municipal Law Enforcement Division Date Fire Emergency Services Department Date Transportation Environmental Services Division Date Building Division Date By -law No. 2010 -51 SCHEDULE "B" of shares Received 0 The following approvals must be completed before the license can be issued. Page 99 of 121 MEMORANDUM To: Mayor and Members of Council cc: Robin Dunn, C.A.O 9b) Memorandum dated April 7, 2010, Jerry Ball, Director of Tran... From: J.Ball, Director of Transportation R.M. File Environmental Services Date: April 7, 2010 Roll Subject: Participation in Pitch in Canada Week Proud Heritage, Exciting Future The Township of Oro Medonte has participated in the Annual PITCH -IN CANADA WEEKsince 2002. This event is the largest and only muti province environmental improvement campaign in Canada. The program is supported by the United Nations Environmental Program with over 3.5 million volunteers across Canada. Individuals or organizations that are interested in participating in clean -up projects within the Township of roadsides, greenspaces, parks or trails contact staff to register and are supplied with garbage /recycling bags and gloves donated by Pitch -in Canada and the Oro Lions Club. Last year's event supplied 26 local groups with bags and gloves to collect more than 600 bags of roadside garbage and over 200 bags of roadside recyclable material. Staff has contacted the Oro Lions Club to determine if they would like to continue their sponsorship again in 2010. In 2009, Oro Lions Club contributed $709.05 which paid for the ad in the Barrie and Orillia newspapers and for several boxes of bags /gloves. Staff are awaiting confirmation from the Oro Lions Club regarding their continued sponsorship. If Oro Lions Club is unable to provide sponsorship for this event, the cost of the bags, gloves and newspaper ad will be applied to the 2010 Debris and Litter Pickup Budget. Page 100 of 121 Report No. DS2010 -020 Meeting Date: April 7, 2010 Roll BACKGROUND: REPORT Environmental Program /Service Delivery Agreement for Severn Sound Watershed lands (Tri -Party MOU) Proud Heritage, Exciting Future To: Prepared By: Committee of the Whole Andria Leigh RECOMMENDATION(S): Requires Action For Information Onlyu It is recommended that: DEVELOPMENT SERVICES Report No. DS2010 -020 Subject: 10a) Report No. DS 2010 020, Andri... Motion R.M.S. File L01 39231 1. Report DS2009 -020 be received and adopted; 2. That the Township support the execution of a Memorandum of Understanding (MOU) between the Township of Oro Medonte, the Nottawasaga Valley Conservation Authority (NVCA), and the Severn Sound Environmental Association (SSEA); 3. That the Township solicitor be directed to proceed to finalize the appropriate MOU in accordance with the draft contained in Attachment #2; 4. That the Nottawasaga Valley Conservation Authority (NVCA) be advised of Council's decision and that the NVCA Board be requested to support the execution of the tri -party Memorandum of Understanding; and 5. That the Severn Sound Environmental Association (SSEA) be advised of Council's decision and that the SSEA Board be requested to support the execution of the tri -party Memorandum of Understanding. In 2001, the Township of Oro Medonte was serviced by two Conservation Authorities (NVCA and LSRCA) and one Environmental Association (SSEA) in regards to environmental matters in the Municipality. The Conservation Authorities and the Environmental Association provided programs and services within their individual watersheds, which comprised Oro Medonte. The NVCA has been providing services to the Municipality since its inception in the 1960's for approximately 20% of the Township. Beginning in 2001, the Township was also a member of the Lake Simcoe Region Conservation Authority which began providing services within their watershed area that April 7, 2010 Page 1 of 12 Page 101 of 121 10a) Report No. DS 2010 -020, Andri... comprised approximately 27% of the Township. The remainder of the Township (approximately 53 was receiving services from the Severn Sound Environmental Association in accordance with an existing agreement between the SSEA and the Township. Discussion occurred from 2001 -2003 with both the LSRCA and NVCA about their potential expansion within the Severn Sound watershed lands and the potential services which could be provided by either the NVCA or LSRCA. As a result of these discussions, it was determined that the expansion would be more appropriately completed by NVCA due to their close proximity to residents of the Township and their long- standing expertise within the Municipality. In June 2003 a joint meeting between the Township of Oro Medonte Council and the full NVCA authority members was held to ratify the agreement for the expansion of the NVCA services into that portion of Oro Medonte that was not covered by a conservation authority. The expansion of the NVCA within the remaining 53% of the Township (Severn Sound watershed) took effect on September 1, 2003. Through the discussions it was determined that a Memo of Understanding (MOU) between the NVCA, SSEA, and Township would be appropriate to assist in clarifying the roles and responsibilities of each agency in order to reduce any duplication of services, to date no MOU has not been established. The Township of Oro Medonte since the expansion of the NVCA into the Severn Sound portion of the Township has been attempting to ensure that the residents are being provided cost effective services by both NVCA and SSEA with no duplication in the services provided. On numerous occasions discussions and meetings have occurred between the Township, NVCA, and SSEA to review these matters and to determine what services are provided by each and at what cost. Since the jurisdiction expansion in 2003, the Township has continually requested from the NVCA, a detailed accounting of the programs and services being provided within the Severn Sound watershed compared to the levied apportionment to these same lands. In 2008, Council initiated discussions with the NVCA regarding their concerns with the programs and services being provided for the Severn Sound portion of the Township compared with the levy being apportioned. At the June 27, 2008 NVCA Executive meeting, Mayor Hughes, Councillor Agnew, and Councillor Crawford, made a delegation regarding two areas: (1) the need for NVCA to provide a service delivery accounting to the Township, and specifically the service value for the Sevem Sound portion of the Township, and (2) a request for the NVCA to consider more special benefitting levy options for their programs, similar to the discretionary items for LSRCA, thereby providing a broader range of options for municipalities. Since that time there have been numerous delegations, meetings, and discussions between the Township and the NVCA on these matters but to date no resolution to these matters has been executed. NVCA staff has advised that consideration for more special benefitting levy options rather than general benefitting for the Severn Sound watershed lands specifically would require revisions to the budget format currently implemented by the NVCA and would require approval from the Board of Directors. A number of meetings and discussions occurred in December, 2008 and January, 2009 with both NVCA and SSEA staff to review further duplication of programs and services. DEVELOPMENT SERVICES Report No. DS2010 -020 April 7, 2010 Page 2 of 12 Page 102 of 121 In January 2009, Township staff brought forward a report at the direction of Council for their consideration regarding potential areas of program or service duplication and the potential options for resolution to these matters. It was recommended that the Township, SSEA, and the NVCA prepare a service agreement (MOU) which clearly identified the programs and services to be provided to the Township by both the Nottawasaga Valley Conservation Authority and the Severn Sound Environmental Association; this report was endorsed by all members of Council. Also at that time Council endorsed a resolution for the submission of an appeal to the 2009 NVCA levy to the Mining and Lands Commissioner. In an effort to resolve the concerns of the Municipality mediation was entered into between the Township and the NVCA. The results of the mediation identified a resolution which was endorsed by Council and included a process for preparation of a staff report, public consultation, and identified options for service delivery. This report summarizes the discussions which have occurred subsequent to mediation in an effort to effect a solution between the three parties (Township, NVCA, and SSEA) which clearly articulates which party is providing each environmental service /program and how the delivery of these services by each party is assessed by the municipality on an annual basis. Attached to this report is a draft Memorandum of Understanding (MOU) which provides for the effective delivery of environmental services in the Severn Sound watershed portion of the Township. The MOU which would be required to be executed between the Township, the NVCA, and the SSEA which articulates all programs and services provided to the municipality and which party (NVCA or SSEA) is providing the service. As stated in the recommendations should the report be received and approved by Council it would be forwarded to both the NVCA and the SSEA for consideration by their respective Boards and potentially future endorsement and execution of a Memorandum of Understanding (MOU) between the three parties. The appeal to the 2009 NVCA levy was adjourned sine die by the Mining and Lands Commissioner. It is anticipated that if all matters are resolved between the three parties and the MOU is executed by all the parties that the appeals currently before the Mining and Lands Commissioner would be resolved. ANALYSIS: DEVELOPMENT SERVICES Report No. DS2010 -020 10a) Report No. DS 2010 -020, Andri... During 2009 in an effort to effect a resolution and to compile the details regarding programs and service delivery for environmental services within the Severn Sound watershed to be included in a tri -party MOU, a number of meetings were held between all affected parties to discuss the services and appropriate service delivery provider for each program /service area. The MOU is intended to describe the programs to be provided by each party and to identify that revisions to the current cost apportioned for these services is to be evaluated by each party. As indicated further in this report, revisions to these costs would be required to be provided by the NVCA and written April 7, 2010 Page 3 of 12 Page 103 of 121 10a) Report No. DS 2010 -020, Andri... confirmation is required from the SSEA that no additional costs for these delineation of existing services to be provided are anticipated, as verbally indicated in past meetings. It should be noted that the additional operational costs identified in the SSEA Strategic Plan to be incurred by the Township are separate from this report. A public consultation meeting was held by the Township in May 2009, to obtain input from residents regarding options for the delivery of environmental services specific to the lands within the Severn Sound watershed area. A subsequent public meeting was held by the Nottawasaga Valley Conservation Authority in June 2009 to obtain public input. Further to these public meetings, a series of meetings have been held with representatives (staff and /or Board representatives) from each of the parties in May, July, and September of 2009. As a result of those discussions the principle to be incorporated into the MOU document was the identification of services which were to be considered general benefitting and those which were considered special benefiting. To be clear this division of program /services is specific to the Severn Sound watershed and not the Nottawasaga watershed lands. It was intended that specific programs would continue to be identified and levied as general benefitting and these would include: Planning Regulations and Plan Review, DFO Partnership Agreement (Lead: NVCA) Engineering and Technical Services (Lead: NVCA) Source Water Protection —done on watershed basis (Lead: SSEA) Flood and Erosion Hazard Management (Lead: NVCA) Forest management —Plan Review component only (Lead: NVCA) Environmental monitoring specifically the technical support for planning and regulations programs, and the MOU currently in effect between the NVCA and the County of Simcoe for Environmental Impact Studies (EIS) monitoring (Lead: NVCA) Education Services —Tiffin Centre (Lead: NVCA) Financial- Operational Support (Lead: NVCA) Land Maintenance Daiston Wetland Complex (Lead: NVCA) The balance of the programs and services identified below would be considered to be special benefitting and would be determined as required by the Municipality and the appropriate levy apportionment would be identified by the lead service provider. The programs /services considered to be special benefitting include: Healthy Waters including Stewardship and Fisheries Habitat but excludes forestry (Lead: SSEA) Forestry Services Forest Management (Lead: SSEA/NVCA for general stream water quality improvement plantings, and NVCA for Contract under the Trees Ontario Grant and Forest Management Plans DEVELOPMENT SERVICES Report No. DS2010 -020 April 7, 2010 Page 4 of 12 Page 104 of 121 Environmental Monitoring General Stream Monitoring (Lead: SSEA) Bass Lake Report Card and Oro Moraine Report Card (Lead: NVCA/SSEA) Groundwater Monitoring (Lead: SSEA) Land Acquisition /Management (Lead: NVCA/SSEA) Sustainability Plan (Lead: SSEA) Other programs (Lead: TBD by Township on a project specific basis) Should the Township have specific environmental projects these would be identified and a budget established from the service provider to be completing the project. Additional input was provided in regard to the specific program delivery from Wayne Wilson, CAO of the NVCA in October 2009 and is included for Council's reference in Attachment #1. In the preparation of the MOU and consideration of the environmental service delivery options for the municipality, a number of factors were required to be considered, including: the need for support from all three parties (Twp, NVCA, and SSEA) in order to execute and implement the MOU, the consideration for the existing programs that are regulated under the Conservation Authorities Act including plan review to be maintained, the ability for the MOU to clearly defined each parties role and specific programs /services to be provided, and the mechanism for continued review of service delivery on an annual basis and the ability to amend the MOU upon agreement by all parties. The proposed delineation of service delivery considered within the MOU is intended to ensure cost effective delivery of environmental programs and services, mechanisms for evaluating efficient or program /service delivery by each party, customer service, and the continued protection of the environment. FINANCIAL: 2010 NVCA levy amount is 148,774.88 (approximate apportionment 98,191.42 Severn Sound watershed portion and 50583.46 Nottawasaga watershed portion). With the execution of the Memorandum of Understanding and the revisions to the services provided by both the NVCA and the SSEA it is anticipated that the 2010 levy amount will be required to be adjusted accordingly. POLICIES /LEGISLATION: Conservation Authorities Act, R.S.O. 1990 CONSULTATIONS: Copies of the Staff report and draft Memorandum of Understanding (Attachment #2) have been provided to Wayne Wilson, CAO at NVCA and Keith Sherman, Executive DEVELOPMENT SERVICES Report No. DS2010 -020 10a) Report No. DS 2010 -020, Andri... April 7, 2010 Page 5 of 12 Page 105 of 121 Director, SSEA for their review and comment. Comments from both parties, as received, will be brought forward for Council's consideration. ATTACHMENTS: Attachment #1 —NVCA Program Delivery matrix dated October 29, 2009 Attachment #2 Draft Memorandum of Understanding CONCLUSION: It is clear from the discussions with both the NVCA and SSEA staff that there is duplication in the programs and services being provided by both SSEA and NVCA. A draft tri -party Memorandum of Understanding (MOU) has been prepared which articulates the environmental program /service to be provided and the party that will provide the service and is attached to this report (Attachment #2). In order for the MOU to be executed it will require consideration by both the NVCA and SSEA Boards. In addition, the NVCA Board would need to review the 2010 levy apportionment for the Severn Sound watershed lands to confirm which services are general benefitting and are required to be paid by the municipality and which services are special benefitting and are proposed to be provided by the NVCA or SSEA and therefore would require potential reductions to the levy should the service be proposed to be provided by the SSEA. The Township will be requesting the NVCA staff and Board to consider potential revisions to the 2010 levy apportionment to Oro Medonte specific to the Severn Sound watershed. Moving forward for future budget processes it is anticipated that both the NVCA and SSEA will identify in future budgets the costs for identified service delivery within the Severn Sound watershed and in the case of the NVCA this would be a separately identified amount from the general benefitting programs services for the Nottawasaga watershed lands levied to the Township. Council has clearly identified their priorities; legislative duty for accountability of funds expended by the municipality; their commitment to ensure the provision of environmental services; and their desire to ensure effective and efficient service delivery to their ratepayers for environmental programs. The attachment MOU is intended to provide the Township with a resolution which satisfies the above requirements and further establishes a process for evaluation of the MOU on an annual basis by all parties. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval Comments: DEVELOPMENT SERVICES Report No. DS2010 -020 10a) Report No. DS 2010 -020, Andri... C.A.O. Approval Comments: April 7, 2010 Page 6 of 12 Page 106 of 121 co c t r K co E 2 V d 7 a o O a 4 0 Oro:ledonteProgram Oelivoiy Matiix. SS ttiv sed by N a Oct 29 2609 Gene* Banafifitdn ie Lead NVCA SSE TePian NVCA eau* N100 tot E 5 inOt0 X19 teeceiea loS= Cdfin£.antic Mader- *Woo We Option 2 less geinetal bnetitting focusing On cote arets NVciain ornmontlad Onninles. Seaetlgahen intonation moue Meet note NVC4e NeoX Wad. NVCk pddlt:OWtanneeiite 1 toot 004.0 filereilapa a 1Fateeire 501490000115.4001 tiv Es11dalei55014irt¢taf 0, 1a1MtakemIeel Mantak tostead ale does. indumA�Yanna!9: Netu�elHent��ence p pme d� 01.6tit SsEiaking ua� P°t,�emsdpD?! t it* viritk.. 6r0*20'A b4 �i ee Esrr ldOiu 001011 :0011 Pral 400.0 0. esCurefedal dP ro9rom y pd sawl*teeettabiaoleo te'�m¢a 1 1 �NVGh 1s511 feel tead4doi i S 040 au NVCA e Wield W1400016 I 1l GA�ricel S itr tief 4 ti edas9 1HO a t i YC( FUpg9esYSfi Slav 01060,104M eIOW -3FOe g re einzntlovlppart em a9tditiig ptereQu' a9s "tAts°�bfHeenhYa'estatttalu' �I�ax.�,5 fig and idg'.RS� O V 01 O O N 0i N d O r C X d E s 2 ca i 0) E a) O a Q 0 Z SpecialBenefittlnn Lead NVCA Recommended Changes Lead Raon Reedbreviesvcapealyand Fart avelbilyfmmSSEAandNVCAte N A SSEA eraiva laridoxnrs lN'9aAtiArieNa mtlOasng .edeg.O(: Tries .0600, Onhib,wlalerd%r,O•1A, dp,. apprapdale Really Minis Mani SlawardapandfIsherlas Hehiat eicdldes forestry Feieshy5enies Foe Managemenf ONarptagmms Imormatiien Regdirnient hole; SSD RacamnendiiVLAoadlemsfrypmpamitagSSPAaddnslae y( I i VC A RPF) staff cipaciy Ma rages eta and aaa t to Treee Nino GmrG. Gariaal attain side pda∎ OgslvstorqualdylmpouaiiedPbrdras SSEA SSFAlead 5padalm6n%aiag Pralac6 suchtsWatAshad Sass lake amlOn SSEA! SfAM4CA- Mae Repo4Cards;oratle MR SSFA• RdCA RUCA'SSFA Metal CamaeapolAka LbMMalragaipdrtyfoa hdo3g1 nditudrte bndioOmlAedada S SEA ire TSQ la bedalemiaed via regahlorsbelasertSSEARVCA-0M To effectively determine who should do Oat there needs taheadear detaitedsummary of went program delivery (over the past or3years), avadaNe data and staff capadty. For examplevie need to know exadlywhat mointming, and:stsurardahip programt have been Weed and Mat data is available to support planning, regulations and stewardship The also needs to be a dear feviewof eat srattcapaaty required and at what meta to deliver the general benefitbna and soeaal benefitlind Otopmma Comment Ratites hided sumrery of iayvdybeMxan WaglirAiideOVm'm teeti*Otstaitaad alatsfi defier ptogiam pintrecarmendMCAleadutlSSEAa3titkpes Nresbystaltcarediy,intbing Registered ProWislereffomthyslelr. t eg.SSEAYeadsh3am side pkrargs aspaddissteva rdsldp From pmvadaddo MloosepMmmer grantapppholies) SSFAMittel as tort i StctihM7NOWit Lead la be *imbed vh spedkproled aridagadq apatiy corfrib d vts NrCU Laid hiAperrOitptiadsmbedbtaiMlad as. Itteet 0 N T T N p h L CI O. e 0 Q co W V o 5N cc UJ I o Zy W p OZ t O W W G Between: DEVELOPMENT SERVICES Report No. DS2010 -020 MEMORANDUM OF UNDERSTANDING 10a) Report No. DS 2010 020, Andri... Attachment 2 DRAFT TRI -PARTY MEMORANDUM OF UNDERSTANDING THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (the "Township and NOTTAWASAGA VALLEY CONSERVATION AUTHORITY (the "NVCA and SEVERN SOUND ENVIRONMENTAL ASSOCIATION (the "SSEA WHEREAS after discussions with numerous stakeholders the area of jurisdiction of the NVCA was expanded in 2003 to include portions of land in the Township that are located within the Severn Sound watershed; AND WHEREAS the Township is a member of the NVCA; AND WHEREAS the SSEA was formed in 1997 as a partnership between federal, provincial and municipal partners to support the completion of the Severn Sound Remedial Action Plan; AND WHEREAS the Severn Sound watershed was removed from the International Joint Commission's list of areas of concern in 2003 through the efforts of SSEA which continues to facilitate long -term management of the Severn Sound watershed environment; AND WHEREAS the Township is a member of the SSEA along with several other municipalities; AND WHEREAS the parties recognize that services are provided to the Severn Sound watershed area by each of the parties; AND WHEREAS due to concerns with the amount of levy and services from the NVCA, in accordance with the provisions contained in the Conservation Authorities Act, the Township appealed its 2009 NVCA levy, by way of letter of appeal to the Mining and Lands Commissioner of Ontario, on March 2, 2009; AND WHEREAS due to concerns with the amount of levy and services from the NVCA, in accordance with the provisions contained in the Conservation Authorities Act, the April 7, 2010 Page 9 of 12 Page 109 of 121 10a) Report No. DS 2010 -020, Andri... Attachment 2 DRAFT TRI -PARTY MEMORANDUM OF UNDERSTANDING (CONT.) Township appealed its 2010 NVCA levy, by way of letter of appeal to the Mining and Lands Commissioner of Ontario, on March 25, 2010; AND WHEREAS the Township entered into mediation through the Mining and Lands Commissioner with the NVCA regarding the 2009 levy appeal and representatives of the Township of Oro Medonte and the NVCA signed a Mediation resolution between the Township or Oro Medonte and the NVCA; AND WHEREAS the Township of Oro Medonte has endorsed the mediation resolution and has been proceeding forward on the basis of affecting a resolve to this matter; AND WHEREAS the Township of Oro Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental Association have been working on a tripartite Memorandum of Understanding (MOU) for the delivery of environmental services within the Severn Sound watershed of Oro Medonte in the best interest of the protection of the environment, and effective utilization of staff and resources; NOW THEREFORE the parties recognize the need to work together to provide effective and efficient environmental program /services within the Severn Sound watershed as outlined in this Agreement Memorandum of Understanding as follows: 1. This agreement identifies the services which are to be provided by the NVCA and which services are to be provided by the SSEA, within the Severn Sound watershed in the Township and funded by the Township. 2. The agreement provides an annual process whereby the Township may (1) assess the level of services provided and evaluate such services against the budget/levy proposed by the NVCA or SSEA; and (2) evaluate annually the efficiency and effectiveness of the services provided to the Township by the NVCA and SSEA. 3. The parties agree to ensure pre consultation is co- ordinated between the three parties related to planning applications and other program/ services to ensure co- operation and coordination between the parties in communication with developers, applicants, residents, and any other party. 4. The parties agree to share information between the parties and should historical information be required from one party would be accessed through the appropriate agreement and cost recovery mechanism. 5. The parties agree that none of the provisions of this Memorandum of Understanding is intended to operate to in any way fetter the discretion of the Township, the NVCA, or the SSEA or their respective councils or boards from exercising any of their statutory or discretionary powers, duties or authorities. DEVELOPMENT SERVICES Report No. DS2010 -020 April 7, 2010 Page 10 of 12 Page 110of121 10a) Report No. DS 2010 -020, Andri... Attachment 2 DRAFT TRI -PARTY MEMORANDUM OF UNDERSTANDING (CONT.) 6. The parties agree that the delivery of programs and services identified in Schedule "1" will be reviewed on an annual basis between the three parties to ensure the intent of the agreement is being satisfied. THIS MEMORANDUM OF UNDERSTANDING dated this day of 2010. Signed: DEVELOPMENT SERVICES Report No. DS2010 -020 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE NOTTAWASAGA VALLEY CONSERVATION AUTHORITY SEVERN SOUND ENVIRONMENTAL ASSOCIATION April 7, 2010 Page 11 of 12 Page 111 of 121 Attachment 2 DRAFT TRI -PARTY MEMORANDUM OF UNDERSTANDING (CONT.) Schedule "1" Proarams /Services (General Benefittina) The following are identified and budgeted /levied as general benefitting: Planning Regulations and Plan Review, DFO Partnership Agreement (Lead: NVCA) Engineering and Technical Services (Lead: NVCA) Source Water Protection —done on watershed basis (Lead: SSEA) Flood and Erosion Hazard Management (Lead: NVCA) Forest management —Plan Review component only (Lead: NVCA) Environmental monitoring specifically the technical support for planning and regulations programs, and the MOU currently in effect between the NVCA and the County of Simcoe for Environmental Impact Studies (EIS) monitoring (Lead: NVCA) Education Services —Tiffin Centre (Lead: NVCA) Financial- Operational Support (Lead: NVCA) Land Maintenance Daiston Wetland Complex (Lead: NVCA) Proarams /Services (Soecial Benefittinal The following are identified as special benefitting and would be determined as required by the Township of Oro Medonte with the appropriate budget/levy apportioned by the proposed lead service provider: Healthy Waters including Stewardship and Fisheries Habitat but excludes forestry (Lead: SSEA) Forestry Services Forest Management (Lead: SSEA/NVCA for general stream water quality improvement plantings, and NVCA for Contract under the Trees Ontario Grant and Forest Management Plans Environmental Monitoring General Stream Monitoring (Lead: SSEA) Bass Lake Report Card and Oro Moraine Report Card (Lead: NVCA/SSEA) Groundwater Monitoring (Lead: SSEA) Land Acquisition /Management (Lead: NVCA/SSEA) Sustainability Plan (Lead: SSEA) Other programs (Lead: TBD by Township on a project specific basis) DEVELOPMENT SERVICES Report No. DS2010 -020 10a) Report No. DS 2010 -020, Andri... April 7, 2010 Page 12 of 12 Page 112 of 121 Member Municipalities Adjala- Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwitlimbury Clearview Collingwood Essa Grey Highlands Innefil Melancthon Mono Mulmur New Tecumseth Oro- Medonte Shelburne Spri ngwater Wasaga Beach Watershed Counties Dufferin Grey Simcoe Member of Conservation ONTARIO N atvr af CM1antpirms 10b) Andria Leigh, Director of Development Services, re: Correspo... April 1, 2010 Township of Oro Medonte Mayor Hughes and Council 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mayor Hughes and Council: Re: NVCA Executive Committee meetina 05 -10 held on Mar 26/10 Res. #15 At the March 26, 2010 meeting of the NVCA Executive Committee the following resolution was carried. RES #15 MOVED BY: Fred Nix SECONDED BY: Joan Sutherland WHEREAS: Oro Medonte appealed to the Ontario Mining and Lands Commissioner the NVCA 2009 budget; and WHEREAS: as a result of this appeal, a mediation agreement was signed by both parties that called on Oro- Medonte to bring to the NVCA Board a motion calling for withdrawal of the NVCA from the Severn portion of Oro- Medonte; and WHEREAS: in place of a withdrawal of services, both parties met in the summer of 2009 to discuss the possibility of drawing up a Memorandum of Understanding (MOU) outlining the services the NVCA would provide in the Sevem portion of Oro Medonte (versus those services to be provided by the Sevem Sound Environmental Association (SSEA); and WHEREAS: NVCA staff, with the approval of the NVCA Executive, sent a draft MOU to Oro Medonte (and SSEA) in October 2009; and WHEREAS: Oro Medonte has never brought a resolution before the NVCA Board as it agreed to do in the mediation agreement; and WHEREAS: Oro Medonte has not responded to the draft MOU prepared by the NVCA; and WHEREAS: Now that Oro Medonte has commenced an appeal of the NVCA 2010 budget; therefore, Celebrating 50 Years in Conservation 1960 -2010 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1TO Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca Page 113 of 121 Sincerely; 10b) Andria Leigh, Director of Development Services, re: Correspo... Township of Oro Medonte April 1, 2010 Page 2 of 2 BE IT RESOLVED: That NVCA staff be instructed to put on "hold" any further work on a possible NVCA/SSEA/Oro- Medonte MOU until this latest appeal is dealt with. Please feel free to contact myself or Chair Benotto if you have any further comments or questions. U tli,4,_ Wayne R. Wilson CAO /Secretary- Treasurer Copy: Dan Pascoe, Registrar, Mining and Lands Commission Ken Hill, NVCA Solicitor Robin Dunn, CAO, Oro Medonte Chair Benotto and NVCA Board Members Page 114 of 121 BACKGROUND: ANALYSIS: 12a) Report No. RC2010 -06, Shawn Binns, Director of Recreation an... REPORT Report No. RC2010 -06 Meeting Date: Subject: Draft Strategic Motion April 7, 2010 Facility Plan Roll Recreation and Community Services Report No. RC2010 -06 Township of Proud Heritage, Exciting Future To: Committee of the Whole Prepared By: Shawn Binns R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report RC2010 -06 be received 2. The Strategic Facility Plan be received and used as a framework for guiding decisions for the provision of recreation services In 2008, Council approved the development of a Strategic Facility Plan to develop a sustainable twenty year plan for the provision of Recreation and Cultural facilities. Over the past two years, a great deal of research, analysis and consultation has occurred to develop a draft plan for Council's consideration. The Comprehensive Strategic Facility Plan prepared by the team of the Rethink Group, AECOM Architects Canada Ltd and the Tourism Company researched and evaluated most types of leisure facilities and offers recommendations that are aligned to broad time frames, looking out twenty years. The plan was prepared to act as the guiding framework for decision making related to recreation services. It builds upon and integrates individual provision strategies that have been developed for each type of facility. Key elements and themes include: measures to reduce deficiencies; consolidation and clustering of some facilities to improve efficiency and effectiveness; establishing the three tiered hierarchy of parks and facilities (local, community and township- wide /regional) as the basis of service delivery; encouraging partnerships and strategic alliances with other public entities, and the non profit and commercial sectors; and gradually and steadily increasing the direct and indirect role of the Municipality in the provision of leisure services, including an increased emphasis on leisure interests that are growing in popularity. Fundamental to the Strategic Facility Plan are the Planning and Provision Principles, which provide the philosophical foundation and key policy direction. The principles also provide a "touch stone" to help evaluate decisions under consideration, as well as some of the tools to help refine the Strategy over time. April 7, 2010 Page 1 of 3 Page 115 of 121 FINANCIAL: 12a) Report No. RC2010 06, Shawn Binns, Director of Recreation an... The Strategy is based on assumptions about growth and development, as well as trends in leisure demand that will have to be regularly monitored. If conditions change, unexpected opportunities arise and /or development proceeds differently than anticipated, the Strategy will need to be adjusted in response. For that reason, flexibility is a cornerstone of the Strategy. At the Council meeting of June 29 2009 Council received the draft strategy and approved its recommendations principle and authorized the completion of the detailed feasibility study for the option a new arena concept and outdoor facilities. The Final Draft Strategic Facility Plan now contains the completion of the feasibility study (Chapter 6) and associated recommendations have been integrated throughout the entire report. Additionally, the recommendations contained within the Strategic Facility Plan have been refined through comments received from the Recreation Technical Support Group, Key Stakeholders, and the general public. To maintain or increase the current level of service provision for Recreation and Community Services Facilities, partnerships will be essential. Additionally, increased investment in capital financing and contribution to reserves will be required to manage, maintain, and /or enhance current and future capital assets over the next twenty year cycle. POLICIES /LEGISLATION: N/A CONSULTATIONS: Significant public input has been received through an extensive public consultation process which has included a stakeholder survey, written submissions and briefs, a community search conference, focus groups with key stakeholders and the Recreation Technical Support Group and Accessibility Advisory Committee, and a community forum. All comments received have been taken into account and where appropriate incorporated into the draft plan. The plan has also received significant input from key stakeholders and the Township of Oro Medonte Senior Management Team. ATTACHMENTS: Draft Strategic Facility Plan (Distributed under separate cover and available at www.oro- medonte.ca) Recreation and Community Services Report No. RC2010 -06 April 7, 2010 Page 2of3 Page 116 of 121 CONCLUSION: 12a) Report No. RC2010 06, Shawn Binns, Director of Recreation an... The Draft Strategic Facility Plan has evaluated, analyzed, and provided recommendations looking out twenty years for the provision of leisure facilities and services. The comprehensive strategy has received extensive public input which has shaped the recommendations presented in the report. A report of this magnitude and complexity includes recommendations that will not garner universal acceptance. The recommendations contained in the report are aligned with the planning and provision principles developed as the foundation for the report. They are representative of a thorough business case review and are reflective of the current and projected needs of the community as a whole. A great deal of flexibility has been incorporated into the plan to adapt to partnership opportunities, circumstances and priorities which may change over time making the document a working document. It is recommended that Council receive the Strategic Facility Plan and that the plan be used as a framework to guide decisions related to Recreation and Community Services. Respectfully submitted, Shawn Binns Director, Recreation and Community Services SMT Approval Comments: C.A.O. Approval Comments: Recreation and Community Services Report No. RC2010 -06 April 7, 2010 Page 3 of 3 1 Page 117 of 121 Report No. RC2010 -07 Meeting Date: April 7, 2010 Roll BACKGROUND: 12b) Report No. RC2010 -07, Shawn Binns, Director of Recreation an... REPORT Recreation and Community Services Report No. RC2010 -06 Township of Proud Heritage, Exciting Future To: Committee of the Whole Prepared By: Shawn Binns Subject: Oro Medonte Rail Trail Penetanguishene Road to Colborne Street Motion R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report RC2010 -07 be received 2. Council approve the partnership with the County of Simcoe and preliminary concept to complete the Oro Medonte Rail Trail from Penetanguishene Road to Colborne Street in principle 3. Staff be authorized to submit a funding application for financial assistance to the County of Simcoe 4. Staff report back to Council upon completion of the detailed engineering with cost estimates and a partnership agreement for Council's consideration 5. That the City of Barrie and the County of Simcoe be notified of Council's decision The Oro Medonte Rail Trail is a 28km trail which runs easterly from the City of Barrie limits to the City of Orillia. The Oro Medonte Rail Trail was acquired from Canadian National Railroad in 2000, additional private lands were also acquired from Colbourne Street to Line 1 to create the trail in its present state. Currently "Gap" of approximately 300m exists from Colborne street to Penetanguishene Road where the trail would link to the North Shore Trail in the City of Barrie. In 2009 staff began discussion with the County of Simcoe to review the possibilities for the completion of this section of trail along the Shanty Bay Road allowance. With the completion of the County of Simcoe Transportation Master Plan and Official Plan which provides recommendations for active transportation and healthy lifestyle opportunities the County of Simcoe was very interested in reviewing options to address this issue and create the link to the City of Barrie in partnership with Township. At the Council Meeting of March 10, 2010 staff provided a verbal update on the proposed project to seek preliminary approval to investigate the project in greater detail. The County of Simcoe has since retained CC Tatham and Associates to initiate a preliminary design concept review and public consultation process related to the extension of the trail. The County of Simcoe has committed funding for the preparation April 7, 2010 Page 1 of 3 Page 118of121 12b) Report No. RC2010 -07, Shawn Binns, Director of Recreation an... of the concept design and detailed engineering. Partnership funding up to $30,000 is also available through the County of Simcoe through the connecting communities program. ANALYSIS: Many discussions have take place over the past several years to complete the link of the Oro Medonte Rail Trail to the North Shore Trail in the City of Barrie. The proposed partnership with the County of Simcoe presents an opportunity to cost share to develop this important link. Detailed engineering will be required to finalize concept and cost estimates. A formal partnership agreement outlining maintenance responsibilities and funding arrangements will be also be required with the County of Simcoe. The Oro Medonte Rail Trail receives significant use. In 2007 as a pilot project a trail counter was installed on the Oro Medonte Lake Country Rail Trail at Woodland Dr from Monday July 2 to Wednesday July 11. The results were as follows: 1229 people walked, rode or ran past the counter 925 people were travelling towards Orillia 304 were travelling towards Barrie It would be anticipated that these numbers would be consistent and even greater further along the trail closer to Barrie. Leisure trends indicate that future participation in passive recreation and trail use will continue to increase. The completion of the link would fully complete the linkage to the North Shore Trail in Barrie and Lightfoot Trail in Orillia and have active transportation, recreational and health benefits as well as associated benefits from the enhancement of a tourism asset in Township. FINANCIAL: Preliminary construction costs estimates are approximately $100,000. Financial Assistance of to a maximum of $30,000 will be possible through the County Simcoe. Funding in the amount of $22,000 is currently in the Rail Trail Fundraising Reserve POLICIES /LEGISLATION: County of Simcoe Transportation Plan County of Simcoe Official Plan Township of Oro Medonte Draft Strategic Facility Plan Recreation and Community Services Report No. RC2010 -06 April 7, 2010 Page 2 of 3 Page 119 of 121 CONSULTATIONS: r_ 12b) Report No. RC2010 07, Shawn Binns, Director of Recreation an... initial consultations through the County of Simcoe have taken place with property owners in the immediate vicinity in accordance with County policies. Input was reviewed and considered in the concept design process. Additional consultation will take place in the development of the detailed design. The Director of Transportation and Environmental Services and Director of Development Services have been involved in input into the design concepts. ATTACHMENTS: Preliminary Concept Design CONCLUSION: The Recreation Master Plan and Draft Strategic Facility Plan indicate the need to increase trail linkages and to work in partnership in the provision of Recreation and Community Services. The proposed project to Zink the Oro Medonte Rail Trail achieves both of these objectives. It is recommended that the project concept be approved in principle and that staff report back with cost estimates, funding scenarios and details regarding a partnership agreement with the County of Simcoe for Council's consideration. Respectfully submitted, Shawn Binns Director, Recreation and Community Services SMT Aooroval Comments: Recreation and Community Services Report No. RC2010 -06 C.A.O. Aooroval Comments: April 7, 2010 Page 3 of 3 Page 120 of 121 1.410 ROLCIDEM1101 c =ra,":4■Frteitarak:arliir I 1 SINICOE COUNTY OROMEDONTE RAIL TRAIL OVERALL PLAN I IC. 1 1.mm. C.C.Tatham Assodates Ltd. canswelownees ariew weft 11111. Oft I ■trom taemaz um p on mows. 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