05 19 2010 COW MinutesTHE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
Council Chambers
A-ojt4' Herit Yoe', isin l tmwu
Wednesday, May 19, 2010 TIME: 9:10 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services;
Shawn Binns, Director of Recreation and Community Services;
Samah Othman, Executive Assistant/Communications Specialist;
Darcy Brooke-Bisschop, Administrative Assistant; Sanj Sood, Aird
& Berlis.
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
Motion No. CW100519-1
Moved by Crawford, Seconded by Agnew
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, May 19, 2010 be received and adopted as amended to include:
9c) Mayor H.S. Hughes, re: McKay Tribute
12g) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition/disposition of land (John Street Road Allowance - Hawkestone)
12h) Richard Playfair, Director of Fire and Emergency Services, re: Personal matters
about an identifiable individual (Fire investigation)
Carried.
Page 1 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
2. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
3. DEPUTATIONS:
None.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. Fl 2010-09, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts - April 30, 2010.
Motion No. CW100519-2
Moved by Evans, Seconded by Allison
It is recommended:
1. That Report No. FI 2010-09, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts - April 30, 2010 be received.
2. And That the accounts for the month of April 2010 totalling $904,321.34 be received.
Carried.
5. DEVELOPMENT SERVICES:
None.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2010-06, Jerry Ball, Director of Transportation and Environmental
Services, re: Single Sourcing of Water Meter Equipment and Appurtenances.
Motion No. CW100519-3
Moved by Allison, Seconded by Crawford
It is recommended:
1. That Report No. TES 2010-06, Jerry Ball, Director of Transportation and
Environmental Services, re: Single Sourcing of Water Meter Equipment and
Appurtenances be received and adopted.
2. That the provisions of By-law No. 2004-112, Purchasing and Tendering Procedures,
be waived to permit water meters and appurtenances to be purchased solely from
Sensus.
3. That the Township be authorized to sell water meter packages, at cost, to
homeowners and builders connecting to the Township's municipal water systems.
4. And That the Clerk be bring forward the appropriate by-laws.
Carried.
Page 2 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
b) Report No. TES 2010-07, Jerry Ball, Director of Transportation and Environmental
Services, re: Horseshoe Highlands Water Tower - Inspection and Cleaning.
Motion No. CW100519-4
Moved by Agnew, Seconded by Evans
It is recommended:
1. That Report No. TES 2010-07, Jerry Ball, Director of Transporation and
Environmental Services, re: Horseshoe Highlands Water Tower - Inspection and
Cleaning be received and adopted.
2. That the provisions of By-law No. 2004-112, Purchasing and Tendering Procedures,
be waived to permit the purchasing of services for the inspection and cleaning of the
Horseshoe Highlands Water Tower by contracting the work to PW Makar Coating
Inspections Ltd.
3. And That funds to cover the additional costs associated with the inspection and
cleaning be taken from the Water Operating Reserve.
Carried.
7. RECREATION AND COMMUNITY SERVICES:
None.
8. EMERGENCY SERVICES:
None.
9. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Correspondence dated Monday May 3, 2010, Dr. Jim Swan, re:
Link on Township's Website to the American College of Cardiology Website.
Motion No. CW100519-5
Moved by Crawford, Seconded by Allison
It is recommended:
1. That the information presented by Mayor H.S. Hughes, re: Correspondence dated
Monday May 3, 2010, from Dr. Jim Swan, re: Link on Township's Website to the
American College of Cardiology Website be received.
2. And That the matter be referred to staff for recommendations for Council's
consideration.
Carried.
Page 3 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
b) Mayor H.S. Hughes, re: Correspondence dated May 6, 2010, Mike Galloway, Clerk &
Deputy CAO, Township of Essa, re: Private Members Bill 13.
Motion No. CW100519-6
Moved by Crawford, Seconded by Evans
It is recommended:
1. That the information presented by Mayor H.S. Hughes, re: Correspondence dated
May 6, 2010, from Mike Galloway, Clerk & Deputy CAO, Township of Essa, re:
Private Members Bill 13 be received.
2. That the Township of Oro-Medonte supports the Township of Essa's Resolution No.
C1 17-2010.
3. And That the Township of Essa, the Province, Mr. David Caplan, MPP and Mr.
Garfield Dunlop, MPP, Simcoe North, be advised of Council's decision.
Carried.
c) Mayor H.S. Hughes, re: McKay Tribute.
Motion No. CW100519-7
Moved by Allison, Seconded by Agnew
It is recommended:
1. That the information presented by Mayor H.S. Hughes, re: McKay Tribute be
received.
2. That the Township of Oro-Medonte plant a tree and erect a plaque at the Line 4
North park as a tribute to Private Kevin McKay.
3. And That the funds be allocated from Council's Public Relations allocation.
Carried.
Page 4 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
10. CONSENT AGENDA:
a) Orillia Public Library, 2009 Annual Report.
Staff Recommendation: Receive.
b) Oro-Medonte History Association, minutes of meeting held on March 31, 2010.
Staff Recommendation: Receive.
c) Correspondence dated May 7, 2010, Mark Cousins, Chair, Ontario Family Fishing
Weekend Steering Committee, re: The Ontario Family Fishing Weekend.
Staff Recommendation: Receive and Post on Township's Website.
d) Correspondence dated May 6, 2010, D. Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority, re: Use of Motorized Vehicles on Lake Simcoe During Winter
Months.
Staff Recommendation: Receive.
e) Correspondence from Township of Severn and Town of Collingwood, re: Waste
Management in Simcoe County.
Staff Recommendation: Receive.
Motion No. CW100519-8
Moved by Crawford, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Orillia Public Library, 2009 Annual Report. Received.
b) Oro-Medonte History Association, minutes of meeting held on March 31, 2010.
Received.
c) Correspondence dated May 7, 2010, Mark Cousins, Chair, Ontario Family Fishing
Weekend Steering Committee, re: The Ontario Family Fishing Weekend. Received
and Posted on Township's Website.
d) Correspondence dated May 6, 2010, D.Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority, re: Use of Motorized Vehicles on Lake Simcoe During Winter
Months. Received.
e) Correspondence from Township of Severn and Town of Collingwood, re: Waste
Management in Simcoe County. Received.
Carried.
Page 5 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
11. COMMUNICATIONS:
a) Correspondence dated March 31, 2010, Jeff Van Niekerk, Continental Imports and
2167807 Ontario Limited, re: Derelict Trailers.
Motion No. CW100519-9
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated March 31, 2010, from Jeff Van
Niekerk, Continental Imports and 2167807 Ontario Limited, re: Derelict Trailers be
received.
Carried.
b) Correspondence dated April 29, 2010, from Len and Susanne Mitchell and
correspondence dated May 1, 2010, from Robert Rountree, re: Ingram Road Paving.
Motion No. CW100519-10
Moved by Agnew, Seconded by Allison
It is recommended that the correspondence dated April 29, 2010, from Len and
Susanne Mitchell and correspondence dated May 1, 2010, from Robert Rountree, re:
Ingram Road Paving be received.
Carried.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
Motion No. CW100519-11
Moved by Allison, Seconded Agnew
It is recommended that we do now go In Closed Session at 9:16 a.m. to discuss:
• Litigation affecting the municipality;
• Personal matters about an identifiable individual;
• Acquisition/disposition of land.
Carried.
Page 6 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
b) Motion to Rise and Report
Motion No. CW100519-12
Moved by Evans, Seconded by Agnew
It is recommended that we do now rise and report at 10:11 a.m.
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Litigation affecting the municipality
(Insurance Claim).
Motion No. CW100519-13
Moved by Agnew, Seconded by Allison
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, and Sanj Sood, Aird and Berlis, re: Litigation affecting the
municipality (Insurance Claim) be received; And That staff be authorized to proceed as
directed by Council.
Carried.
d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Staffing Update).
Motion No. CW100519-14
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personal matters about an identifiable individual
(Staffing Update) be received.
Carried.
e) Robin Dunn, Chief Administrative Officer, re: Litigation affecting the municipality (NVCA
Levy 2010).
Motion No. CW100519-15
Moved by Allison, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Litigation affecting the municipality (NVCA Levy 2010)
be received.
Carried.
Page 7 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
f) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition/disposition of land
(Request to Purchase Part of Unopened Road Allowance between Lots 3&4, Range 2 -
Snider).
Motion No. CW100519-16
Moved by Evans, Seconded by Crawford
It is recommended:
1. That Confidential Report No. CS2010-10, Doug Irwin, Director of Corporate
Services/Clerk, re: Acquisition/disposition of land (Request to Purchase Part of
Unopened Road Allowance between Lots 3&4, Range 2 - Gordon and Dawn Snider)
be received and adopted.
2. That part of the unopened road allowance between Lots 3 & 4, Range 2, (Part of PIN
58552-0086) (Lt) (Oro), Township of Oro-Medonte, as outlined in Confidential Report
No. CS2010-10, be declared surplus to the needs of the municipality.
3. That the sale of the part of the unopened road allowance between Lots 3 & 4, Range
2, (Part of PIN 58552-0086) (Lt) (Oro), Township of Oro-Medonte be approved and
conveyed, by direct sale, to the one abutting property owner expressing interest
being Gordon and Dawn Snider, owners of property known as Part Lot 3, Range 2
(Oro), Part 4, 51 R-8655, PIN 58552-0091 (Lt), Township of Oro-Medonte.
4. That the owner be advised that the land to be conveyed are to merge on title, with
their property and that the owner will be required to bring an Application under The
Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcel to one Property
Identifier Number, at their expense upon transfer.
5. That Block 25, Plan 51 M-295 be conveyed by Gordon and Dawn Snider to the
Township.
6. That the benefitting owner, provide the applicable deposit as outlined in the
Township's Fees and Charges By-law.
7. And Further That staff proceed accordingly and report back with respect to land value
upon registration of the R-Plan for Council's consideration.
Carried.
Page 8 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
g) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition/disposition of land (Hawkestone Community Hall).
Motion No. CW100519-17
Moved by Evans, Seconded by Crawford
It is recommended:
1. That Confidential Report RC2010-10, Shawn Binns, Director of Recreation and
Community Services and Andria Leigh, Director of Development Services, re:
Acquisition/disposition of land (John Street Road Allowance - Hawkestone) be
received and adopted.
2. That Council approve the request from Douglas Downey dated January 19, 2010, to
approve the $1,000.00 per lot as cash-in-lieu of parkland for the Turtle River
Subdivision for a total amount of $17,000.00
3. That the John Street Road Allowance, west of Allen Street, in Hawkestone described
as Block C, Plan M-20, being PIN #58562-0136 (LT), be declared surplus to the
needs of the municipality
4. And That staff be authorized to proceed accordingly.
Carried.
h) Richard Playfair, Director of Fire and Emergency Services, re: Personal matters about
an identifiable individual (Fire investigation).
Motion No. CW100519-18
Moved by Agnew, Seconded by Allison
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personal matters about an identifiable individual (Fire
investigation) be received.
Carried.
Page 9 of 10
Committee of the Whole Minutes - Wednesday, May 19, 2010
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15. ADJOURNMENT:
a) Motion to Adjourn
Motion No. CW100519-19
Moved by Crawford, Seconded by Agnew
It is recommended that we do now adjourn at 11:25 a.m.
Carried.
r, .S. ughes Ark, J.-Mu Irwin
Page 10 of 10