04 25 2001 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 25, 2001 @ 9:00 a.m.
Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Neil Craig
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk;
Andria Leigh, Township Planner; Jerry Ball, Public Works
Superintendent; Paul Eenhoorn, Fire Chief; Joe Casey,
Deputy Fire Chief; Paul Gravelle, Treasurer; Kim Allen,
Facilities Manager; Keith Mathieson, Director of
Engineering and Environmental Services; Ron Kolbe,
Director of Building/Planning
Also Present:
Mike Tenszen (Packet & Times), Staff Sgt. Len
Hassberger (Barrie OPP), Robb Nelson (Horseshoe
Resort), Walter Connell (EZ Rock), Jack Haggerty,
Carlton Waddling, Don Smith, Paul Davis, Ted Malchuk,
Suzanne (?), Jacqueline Fraser, Margo Wittick, Dave
Wittick, Norm (?), Bill Stoddart, Don Shepard, Ross
Bradley, Dit Holt, Ernie Dryden, Janet Dryden, Jill Carr,
Ron Raphael, Joan Bell, John Bell, Nancy Haggerty,
Jean Buckingham, Keith Stephenson, plus one illegible
name on the sign-in sheet.
Mayor Beard chaired the meeting and called the meeting to order at 9:10 a.m.
1. ADOPTION OF THE AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
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Councillor Ruth Fountain declared a pecuniary interest with regard to Item 8a) on
the agenda (Waiver of Development Charge) since the parties involved do her
snow plowing in the winter. Councillor Fountain left the room during the
discussion on this matter and did not participate in any decisions made or vote
on any motions passed in this regard.
3. RECEIPT OF ACCOUNTS:
Nil.
4. DEPUTATIONS:
Nil.
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5. CORRESPONDENCE:
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a) Ministry of the Environment, correspondence rei Permits to Take Water.
b) Town of Midland, Minutes of Meeting rei Education Development Charges, April
10,2001 (considered In-Camera).
c) O.P.P. correspondence rei Request for Funding Support for Additional Youth
Liaison Officer in Orillia Secondary Schools.
d) Township of Springwater, Minutes of Central Simcoe Mayors Meeting, March 21,
2001.
e) Town of Penetanguishene, correspondence rei Update on the North Simcoe
Correctional Facility and Invitation to Information Session..
f) Barrie and Area "Food for Thought" Program, Invitation to Annual Volunteer
Celebration, June 12, 2001.
g) Bob MacDonald, Weed Man, correspondence re: Pesticide Use.
h) Ministry of Tourism, Culture and Recreation, correspondence rei The Syl Apps
Awards of Excellence.
i) Ministry of Citizenship, correspondence rei The Ontario Medal for Good
Citizenship.
j) Reid Consulting Engineers, correspondence rei Closing.
k) Barrie Public Library, correspondence rei 2001 Contract.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Councillor Dickie, discussion rei Livestock Claims.
b) Report No. ADM2001-24, Marilyn Pennycook, Clerk, rei Release of Restrictions,
pt. Lot 16, Conc. 14, Prt. 9, 51R-19270, Oro Industrial Park.
c) Agreement Between the Township of Springwater and the Township of Oro-
Medonte rei Use of Building Inspectors.
d) Report No. 2001-26, Jennifer Zieleniewski, CAO, rei School Crossings, Shanty
Bay Public School.
e) Jennifer Zieleniewski, CAO, discussion rei the Delivery of Joint Economic
Development Services with Orillia Area Community Development Corporation.
f) Councillor Hughes rei Highlights from the Orillia Chamber of Commerce meeting,
April 24, 2001.
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g) Report No. ADM2001-27, Jennifer Zieleniewski, CAO, rei Facility Proposal re:
Oro-Medonte Chamber of Commerce.
h) Press Release, Simcoe County Council, Reorganization Report.
i) Councillor Fountain, discussion rei 10th Line.
j) Deputy Mayor Craig, discussion rei Date for a Road Tour.
k) Deputy Mayor Craig, discussion rei Township History Day.
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7. PUBLIC WORKS:
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a) Report No. ES2001-15, Keith Mathieson, Director of Engineering and
Environmental Services, rei Kenneth & Sandra Firth, Site Plan Agreement, Plan
819, Lot 26 & Part 28, Brambel Road.
b) Report No. ES2001-16, Keith Mathieson, Director of Engineering and
Environmental Services, rei Emergency Access Road Between Valleycrest Drive
and Country Club Lane.
c) Report No. PWS2001-8, Jerry Ball, Public Works Superintendent, rei Tender
Results.
8. PLANNING AND DEVELOPMENT:
a) Report No. PD2001-21, Andria Leigh, Township Planner, rei Waiver of
Development Charge, Concession 1, East Part of lot 19 (Orillia).
9. COMMUNITY SERVICE:
a) Minutes of the Oro-Medonte Recreation Advisory Committee meeting held on
Thursday, April 5, 2001.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
Items incorporated in Minutes.
12. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, rei Personnel Matter, Fire Department.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter, Recreation Co-Ordinator.
c) Jennifer Zieleniewski, CAO, rei Legal Matter, Conservation Authority.
Deputy Mayor Craig and Councillor Marshall departed the meeting at 4:30 p.m.
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d) Councillor Dickie, discussion rei Airport Property.
e) Councillor Hughes, discussion rei Hardwood Hills.
f) Town of Midland, Minutes of Meeting rei Education Development Charges, April
10,2001.
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Motion No. CW-1
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Moved by Marshall, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, April 25, 2001 be adopted as printed and circulated with the addition of
the following:
6. FINANCE, ADMINISTRATION AND FIRE:
b) Report No. ADM2001-24, Marilyn Pennycook, Clerk, rei Release of Restrictions,
Pt. Lot 16, Conc. 14, Prt. 9, 51R-19270, Oro Industrial Park.
c) Agreement Between the Township of Springwater and the Township of Oro
Medonte rei Use of Building Inspectors.
d) Report No. 2001-26, Jennifer Zieleniewski, CAO, rei School Crossings, Shanty
Bay Public School.
e) Jennifer Zieleniewski, CAO, discussion re: the Delivery of Joint Economic
Development Services with Orillia Area Community Development Corporation.
f) Councillor Hughes rei Highlights from the Orillia Chamber of Commerce Meeting,
April 24, 2001.
g) Facility Proposal rei Oro-Medonte Chamber of Commerce.
h) Press Release, County Council, Reorganization Report.
i) Councillor Fountain, Update re: 10th Line.
j) Deputy Mayor Craig, discussion rei Date for a Road Tour.
k) Deputy Mayor Craig, discussion rei Township History Day.
8. PLANNING AND DEVELOPMENT:
a) Report No. PD2001-21, Andria Leigh, Township Planner, rei Waiver of
Development Charge, Concession 1, East Part of lot 19 (Orillia).
12. IN-CAMERA:
d) Councillor Dickie, discussion rei Airport Property.
e) Councillor Hughes, discussion rei Legal Matter, Hardwood Hills.
and that Item 5b), Town of Midland, Minutes of Meeting, April 10, 2001, be
considered In-Camera.
Carried.
Motion No. CW-2
Moved by Hough, Seconded by Marshall
It is recommended that the correspondence from the Ministry of the Environment re:
Permits to Take Water be received.
Carried.
Motion No. CW-3
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Moved by Dickie, Seconded by Marshall
It is recommended that the correspondence from the O.P.P. rei Request for Funding
Support for Additional Youth Liaison Officer in Orillia Secondary Schools be
received and that Council authorize the Treasurer to proceed with the $31,395
contribution in support of a second Youth Liaison Officer; and that the expenditure
be considered an overrun to the 2001 Budget.
Defeated.
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Motion No. CW-4
Moved by Marshall, Seconded by Hough
It is recommended that the Minutes of the Central Simcoe Mayors Committee
meeting held on March 21, 2001 from the Township of Springwater be received.
Carried.
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Motion No. CW-5
Moved by Marshall, Seconded by Hough
It is recommended that the correspondence from the Town of Penetanguishene rei
Update on the North Simcoe Correctional Facility and Invitation to Information
Session be received and that Councillor Hughes, Councillor Hough, Councillor
Marshall and Councillor Fountain be authorized to attend the Information Session
on May 4, 2001.
Carried.
Motion No. CW-6 (As Amended)
Moved by Hughes, Seconded by Fountain
It is recommended that the invitation to the Annual Volunteer Celebration from the
Barrie and Area "Food for Thought" Program be received and that Councillor
Hughes and Councillor Fountain be authorized to attend.
Carried.
Motion No. CW-7
Moved by Marshall, Seconded by Dickie
It is recommended that the correspondence from Bob MacDonald, Weed Man rei
Pesticide Use be received.
Carried.
Motion No. CW-8
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Moved by Dickie, Seconded by Marshall
It is recommended that the correspondence from the Ministry of Tourism, Culture
and Recreation rei The Syl Apps Awards of Excellence be received and referred to
the Recognition Committee for consideration.
Carried.
Motion No. CW-9
Moved by Marshall, Seconded by Dickie
It is recommended that the correspondence from the Ministry of Citizenship rei The
Ontario Medal for Good Citizenship be received and referred to the Recognition
Committee for consideration.
Carried.
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Motion No. CW-10
Moved by Dickie, Seconded by Marshall
It is recommended that the correspondence from Reid Consulting Engineers re:
Closing be received and that the Township acknowledge their valued service.
Carried.
Motion No. CW-11
Moved by Marshall, Seconded by Dickie
It is recommended that the correspondence from the Barrie Public Library rei 2001
Contract be received and that The Township of Oro-Medonte enter into an
Agreement with the Barrie Public Library for services for the year 2001; and that the
proposed increase of 5.3%, totaling $4000.00, be considered an overrun to the
2001 Budget.
Carried.
Motion No. CW-12
Moved by Dickie, Seconded by Marshall
It is recommended that the verbal information from Councillor Dickie rei Livestock
Claims be received.
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Carried.
Motion No, CW-13
Moved by Marshall, Seconded by Dickie
It is recommended that Report No. ADM2001-24 by Marilyn Pennycook, Clerk, re:
Release of Restrictions, pt. Lot 16, Conc. 14, Prt. 9, 51R-19270, Oro Industrial Park
be received and adopted, and the correspondence from Mr. Paul E. Dickey, Owen,
Dickey, Barristers & Solicitors be received, and further that Council authorizes the
Mayor and Clerk to provide a Release of Restrictions for pt. Lot 16, Concession 14,
Prt. 9, 51R-19270, Township of Oro-Medonte.
Carried.
Motion No, CW-14
Moved by Dickie, Seconded by Marshall
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It is recommended that the Agreement between the Township of Springwater and
the Township of Oro-Medonte rei Use of Building Inspectors be received and
referred to the Township of Springwater for their consideration.
Carried.
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Motion No. CW-15 (As Amended)
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. ADM2001-26 by Jennifer Zieleniewski, CAO, rei
School Crossings, Shanty Bay Public School, be received and adopted, and that the
Mayor and Clerk be authorized to enter into an interim (remainder of school year)
agreement with the County of Simcoe to provide School Crossing Guards for the
Shanty Bay Public School for the two school crossings on County Road 20 during
the main road crossing periods of a typical school day, and that the CAO be
authorized to begin the hiring process for two crossing guards and take the
necessary steps to purchase the required equipment, and further that the Mayor
and Clerk be authorized to enter into an agreement with the County of Simcoe to
provide School Crossing Guards for the Moonstone site during the main road
crossing periods of a typical school day, and that the Mayor and Clerk be authorized
to enter into an agreement with the Province of Ontario to provide School Crossing
Guards for the Warminster site during the main road crossing periods of a typical
school day, and further that these costs be considered an overrun to the 2001
Budget.
Carried.
Motion No. CW-16 (As Amended)
Moved by Dickie, Seconded by Marshall
It is recommended that the information presented for discussion by Jennifer
Zieleniewski, CAO reo the Delivery of Joint Economic Development Services with
the Orillia Area Community Development Corporation be received and the Township
advise the City of Orillia and the Community Development Corporation that the
proposal as presented is not acceptable to Oro-Medonte, and that the CAO be
authorized to continue discussions with other involved CAO's and report on
alternate strategies to the Joint Committee in two months.
Recorded Vote Requested by Councillor Fountain
Deputy Mayor Craig
Councillor Dickie
Councillor Fountain
Councillor Hough
Councillor Hughes
Councillor Marshall
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
Council recessed for lunch and a tour of the park house at 11 :55 a.m. and
reconvened at 1 :55 p.m.
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Motion No. CW-17
Moved by Hughes, Seconded by Fountain
It is recommended that the highlights from the Orillia Chamber of Commerce
Meeting, April 24, 2001 presented by Councillor Hughes be received.
Carried.
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Motion No. CW-18
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. ADM2001-27 by Jennifer Zieleniewski, CAO rei
Facility Proposal, Oro-Medonte Chamber of Commerce be received and adopted in
principle, and a joint committee of members of Council, appropriate staff and
members of the Chamber of Commerce be appointed to develop and recommend to
Council an implementation strategy for the relocation and design of the facility, and
further that a campaign be launched to promote and advise the public of Councils'
initiative, and staff be authorized to negotiate terms to form an agreement with the
Oro-Medonte Chamber of Commerce for the operation and management of the
municipal facility.
Carried.
Motion No. CW-19
Moved by Craig, Seconded by Hughes
It is recommended that the Press Release from County Council rei Reorganization
Report be received.
Carried.
Motion No. CW-20
Moved by Fountain, Seconded by Hughes
It is recommended that the request for an update by Councillor Fountain rei 10th
Line be received.
Carried.
Motion No, CW-21
Moved by Craig, Seconded by Hughes
It is recommended that the verbal information by Deputy Mayor Craig rei Date for a
Road Tour be received, the date to be confirmed.
Carried.
Motion No. CW-22
Moved by Craig, Seconded by Fountain
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It is recommended that the verbal information by Deputy Mayor Craig re Township
History Day be received and that the History Committee be invited to attend a
meeting to discuss the feasibility of holding a Township History Day.
Carried.
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Motion No. CW-23
Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. ES2001-15 by Keith Mathieson, Director of
Engineering and Environmental Services, rei Kenneth & Sandra Firth, Site Plan
Agreement, Plan 819, Lot 26 & Part 28, Brambel Road be received and adopted,
and that the appropriate By-law be brought forward for Council consideration.
Motion No. CW-24
Moved by Marshall, Seconded by Dickie
Carried.
It is recommended that Report No. ES2001-16 by Keith Mathieson, Director of
Engineering and Environmental Services, re: Emergency Access Road Between
Valleycrest Drive and Country Club Lane be received and adopted, that the gate at
the bottom of Valleycrest Drive be opened four feet to allow for access, and that the
appropriate signage "Use at Own Risk" be posted at the entrance to the emergency
access road at Valleycrest Drive and Country Club Lane, and further that Township
staff work with Horseshoe Resort to obtain ownership of the emergency access
road from the pumphouse to Valleycrest Drive, and that Mr. Jack Haggerty of
Horseshoe Valley Property Owners Association and Staff Sgt. Len Hassberger,
Barrie O.P.P. be so advised.
Motion No. CW-25
Moved by Marshall, Seconded by Dickie
Carried.
It is recommended that Report No. PWS2001-8 by Jerry Ball, Public Works
Superintendent, rei Tender Results be received and adopted, and that the
respective companies be awarded the contracts as follows:
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PW2001-01 Open Graded Pavement Miller Paving Limited
PW2001-02 Calcium Chloride Pollard Bros. (Calcium)
PW2001-03 Gravel Resurfacing M. R. Truax Aggre9ates
PW2001-05 Slurry Seal Miller Paving Limited
PW2001-06 Winter Sand Georgian Bay Aggregates
PW2001-07 Roadside Grass Cutting Ron Burton and Sons
PW2001-08
Snow Removal
Don Woodrow
and further that all bidders be advised accordingly.
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$169,959.87
$117,712.84
(Corrected)
$191,248.09
$135,087.50
$ 32,391.04 (N)
$ 28,031.86 (S)
$ 13,302.24
(Parks)
$ 19,956.30
(Roadside)
$51.36 per hour
for 3 years
Carried.
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Motion No. CW-26
Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. PD2001-21, Andria Leigh, Planner reo Waiver of
Development Charge, Concession 1, East Part of Lot 19 (Orillia) be received and
adopted; and that the request to waive the Development Charges fee in the amount
of $3095.00 be denied; and that Mr. Chris Hazlett and Ms. Stephanie Saunders be
advised of Council's decision.
Carried.
Motion No. CW-27
Moved by Hughes, Seconded by Fountain
It is recommended that the Minutes of the Oro-Medonte Recreation Advisory
Committee meeting held on Thursday, April 5, 2001 be received.
Carried.
Motion No. CW-28
Moved by Fountain, Seconded by Hughes
It is recommended that the recommendation to Council by the Oro-Medonte
Recreation Advisory Committee at their meeting of April 5, 2001 to provide a list of
services available to recreational user groups be received; and that the Recreation
Advisory Committee be advised that there is no list of services available to
recreational user groups; and that staff provide to the Recreation Advisory
Committee a copy of the Recreation Co-Ordinator's job description, which provides
for assistance to Community Hall/Park Boards, minor sport organizations and
private sector providers.
Carried.
Motion No. CW-29
Moved by Hughes, Seconded by Fountain
It is recommended that the recommendation to Council by the Oro-Medonte
Recreation Advisory Committee at their meeting of April 5, 2001 to provide an
interim grant in the amount of $2,000.00 to assist the Oro-Medonte Minor Soccer to
cover the cost of field maintenance for the 2001 season be received and referred to
staff for a report.
Carried.
Motion No. CW-30
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Moved by Fountain, Seconded by Hughes
It is recommended that we do now go In-Camera at 3:25 p.m. to discuss Personnel
and Legal matters.
Carried.
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Motion No. CW-31
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Moved by Fountain, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 4:00 p.m.
Carried.
Motion No. CW-32
Moved by Craig, Seconded by Fountain
It is recommended that we suspend rule 21 (d) of Procedural by-law 95-44 in order
to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
Motion No. CW-33
Moved by Fountain, Seconded by Craig
It is recommended that we do now go In-Camera at 4:01 p.m.
Carried.
Motion No. CW-34
Moved by Dickie, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 5:05 p.m.
Carried.
Motion No. CW-35
Moved by Hughes, Seconded by Fountain
It is recommended that Confidential Report No. ADM2001-25, Jennifer Zieleniewski,
CAO, rei Fire & Emergency Services Department - Technical Support be received
and adopted; and that the position of Fire & Emergency Services - Technical
Support be changed to a full time position working 35 hours per week, Monday to
Friday; and that the expenditure be anoverrun to the 2001 Budget; and that Payroll
and the Union be notified accordingly.
Carried.
Motion No. CW-36
Moved by Fountain, Seconded by Hughes
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It is recommended that the job description for the Recreation Co-Ordinator be
received and adopted; and that the Chief Administrative Officer be authorized to
proceed with filling the position.
Carried.
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Motion No. CW-37
Moved by Hughes, Seconded by Fountain
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It is recommended that the verbal report by the Chief Administrative Officer be
received and that the Chief Administrative Officer be authorized to direct staff to
investigate and report to Council the feasibility of expanding a conservation
authority's jurisdiction.
Carried.
Motion No. CW-38
Moved by Fountain, Seconded by Hughes
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It is recommended that the information provided by Councillor Dickie and the
correspondence from the Ministry of Transportation re: Lake Simcoe Regional
Airport be received.
Carried.
Motion No. CW-39
Moved by Hughes, Seconded by Fountain
It is recommended that the verbal information by Councillor Hughes rei Hardwood
Hills be received.
Carried.
Motion No. CW-40
Moved by Hughes, Seconded by Fountain
It is recommended that Confidential Minutes of the meeting held on April 1 0, 2001
from the Town of Midland re: Education Development Charges be received.
Carried.
Motion No. CW-41
Moved by Hughes, Seconded by Fountain
It is recommended that we do now adjourn at 5:10 p.m.
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