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Wednesday, May 26, 2010
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
TIME: 6:01 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Andria Leigh, Director of Development
Services; Richard Playfair, Director of Fire & Emergency Services;
Janette Teeter, Deputy Clerk
Also Present: Joannie Spence, Ann Truyens, Brenda Houben
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
THE TOWNSHIP OF ORO-MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
Page 1 of 14
Council Meeting Minutes -May 26, 2010
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
Motion No. C100526-1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, May 26, 2010 be
received and adopted, as amended to include:
14d) Andria Leigh, Director of Development Services, re: litigation affecting the
municipality (TRY Recycling)
14e) Robin Dunn, Chief Administrative Officer, re: acquisition/disposition of land (Pine
Ridge).
14f) Robin Dunn, Chief Administrative Officer, re: personal matters about an identifiable
individual (Corporate Policy).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Coutanche declared a conflict of interest on Item 14e), Robin Dunn, Chief
Administrative Officer re: acquisition/disposition of land (Pine Ridge) because he has
immediate family as members of Pine Ridge Ski Club. Councillor Coutanche left the
table and did not participate in any discussion or vote on this item.
Councillor Crawford declared a conflict of interest on Item 5d), Minutes of Committee of
Adjustment meeting held on May 20, 2010, Motion CA100520-6, because the
application involves a family member. Councillor Crawford left the table and did not
participate in any discussion or vote on this item.
4. MINUTES OF COUNCIL:
a) Minutes of Council meeting held on May 12, 2010.
Motion No. C100526-2
Moved by Hough, Seconded by Coutanche
Be it resolved that the minutes of the Council meeting held on May 12, 2010 be adopted
as printed and circulated.
Carried.
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Council Meeting Minutes -May 26, 2010
b) Minutes of Special Council meeting held on May 17, 2010.
Motion No. C100526-3
Moved by Agnew, Seconded by Evans
Be it resolved that the minutes of the Special Council meeting held on May 17, 2010 be
adopted as printed and circulated.
Carried.
5. MINUTES OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held on May 19, 2010.
Motion No. C100526-4
Moved by Coutanche, Seconded by Hough
Be it resolved that the minutes of the Committee of the Whole Meeting held on May 19,
2010 be received and further that the recommendations therein be adopted.
Carried.
b) Minutes of Accessibility Advisory Committee meeting held on May 13, 2010.
Motion No. C100526-5
Moved by Agnew, Seconded by Crawford
Be it resolved that the minutes of the Accessibility Advisory Committee meeting
scheduled for May 13, 2010 be received.
Carried.
c) Minutes of Recreation Technical Support Group meeting held on May 13, 2010.
Motion No. C100526-6
Moved by Hough, Seconded by Coutanche
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on May 13, 2010 be received.
Carried.
Page 3 of 14
Council Meeting Minutes -May 26, 2010
Motion No. C100526-7
Moved by Coutanche, Seconded by Hough
Be it resolved that the motion with respect to the correspondence dated May 7, 2010
from Sharon Goerke, Deputy Clerk, Township of Severn re: Coldwater and District
Community Centre be deferred to the June 2, 2010 Committee of the Whole meeting for
additional information.
Carried.
Motion No. C100526-8
Moved by Coutanche, Seconded by Hough
Be it resolved that
1. The correspondence dated May 7, 2010 from Sharon Goerke, Deputy Clerk,
Township of Severn and presented by Robin Dunn, Chief Administrative Officer,
re: Coldwater and District Community Centre be received.
2. That the Township of Oro-Medonte does not support the request from the
Township of Severn for the continuation of a Capital Improvement Agreement.
3. And Further That the Township of Severn be advised of Council's decision.
Deferred.
d) Minutes of Committee of Adjustment meeting held on May 20, 2010.
Councillor Crawford declared a conflict of interest on Item 5d), Minutes of Committee of
Adjustment meeting held on May 20, 2010, Motion CA100520-6, because the
application involves a family member. Councillor Crawford left the table and did not
participate in any discussion or vote on this item.
Motion No. C100526-9
Moved by Agnew, Seconded by Evans
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
May 20, 2010 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
None.
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Council Meeting Minutes -May 26, 2010
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
9. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS 2010-25, Andria Leigh, Director of Development Services re: Danny and
Enis Prospero -Request for Temporary Trailer, West Part of Lot 16, Concession 12
(Oro), Township of Oro-Medonte, 1603 15/16 Side Road East [Refer to Item 15c)].
Motion No. C100526-10
Moved by Hough, Seconded by Coutanche
Be it resolved
1. That Report No. DS 2010-025, Andria Leigh, Director of Development Services re:
Danny and Enis Prospero -Request for Temporary Trailer, West Part of Lot 16,
Concession 12 (Oro), Township of Oro-Medonte, 1603 15/16 Side Road East be
received and adopted.
2. That Council authorizes the request of Danny and Enis Prospero to temporarily
reside in a trailer for a nine month period while the addition to their dwelling is being
constructed.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And Further That the applicant be notified of Council's decision.
Carried.
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Council Meeting Minutes -May 26, 2010
b) Report No. DS 2010-26, Andria Leigh, Director of Development Services re: Certificate
of Substantial Completion and Acceptance (Underground Works) for Houben
Subdivision, Registered Plan M-952 [Refer to Item 15d)].
Motion No. C100526-11
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS 2010-026 Andria Leigh, Director of Development Services re:
Certificate of Substantial Completion and Acceptance (Underground Works) for
Houben Subdivision, Registered Plan M-952 be received and adopted.
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Underground Works) for Houben Subdivision for 2189952 Ontario Limited. dated
May 17, 2010, Registered Plan 51 M-952;
3. That the appropriate by-law be brought forward for Council's consideration.
4. And Further That the Developer be notified of Council's decision.
Carried.
c) Report No. DS 2010-027, Andria Leigh, Director of Development Services re: Site Plan
Agreement, 2010-SPA-05, Skyline Horseshoe Valley Adventure Park (to be distributed at
meeting) [Refer to Item 15e)].
Motion No. C100526-12
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS 2010-027 Andria Leigh, Director of Development Services re:
Site Plan Agreement, 2010-SPA-05, (Skyline Horseshoe Valley Adventure Park),
1101 Horseshoe Valley Road West (Oro), Township of Oro-Medonte be received
and adopted, as amended.
2. That the Site Plan Agreement for Skyline Horseshoe Valley Inc., known as 1101
Horseshoe Valley Road West, Township File 2010-SPA-05 be approved.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And Further That the applicant be notified of Council's decision.
Carried.
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Council Meeting Minutes -May 26, 2010
d) Report No. CS 2010-11, Doug Irwin, Director of Corporate Services/Clerk, re: Fees &
Charges -Administration.
Motion No. C100526-13
Moved by Coutanche, Seconded by Hough
Be it resolved
1. That Report No. CS 2010-011, Doug Irwin, Clerk, re: Fees & Charges -
Administration be received and adopted, as amended, to remove Commissioning of
Documents.
2. And Further That the Clerk bring forward an updated Fees and Charges By-law,
which incorporates the recommendations, as discussed, for Council's consideration.
Carried.
e) Report No. FD 2010-11, Richard Playfair, Director of Fire & Emergency Services, Re:
Fire & Emergency Services Department Implementation of Additional User Fees.
Motion No. C100526-14
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. FD 2010-11, Richard Playfair, Director of Fire & Emergency
Services, re: Fire & Emergency Services Department Implementation of Additional
User Fees be received and adopted.
2. That a report be brought forward to the June 9, 2010 Council meeting, per Motion
No. CW090121-24, to address the process for application of the Fire & Emergency
Services User Fees.
3. And Further That Council also approves the subsequent review of additional fees for
services in the Five (5) Year Master Fire Plan process to be undertaken in
2010/2011.
Carried.
Page 7 of 14
Council Meeting Minutes -May 26, 2010
10. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated May 14, 2010 from Carol McAulay,
Associate Director, Simcoe County District School Board, re: Accommodation Review
Committee (ARC) -Community Representation.
Motion No. C100526-15
Moved by Agnew, Seconded by Evans
Be it resolved
1. That the correspondence dated May 14, 2010 from Carol McAulay, Associate
Director, Simcoe County District School Board and presented by Mayor H.S.
Hughes, re: Accommodation Review Committee (ARC) -Community Representation
be received.
2. That Gail O'Brien be appointed to the ARC to represent the Township of Oro-
Medonte.
3. And Further That the Simcoe County District School Board be advised of Council's
decision under the Mayor's signature.
Carried.
11.CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority, minutes of meeting held on April 9, 2010;
and highlights of meeting held on May 14, 2010.
Staff Recommendation: Receive.
b) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: 2010 LSRCA -
Budget and Municipal Levies.
Staff Recommendation: Receive.
c) Correspondence dated May 12, 2010 from Dalton McGuinty, Premier, re: Physician
Recruitment Funding.
Staff Recommendation: Receive.
Page 8 of 14
Council Meeting Minutes -May 26, 2010
Motion No. C100526-16
Moved by Hough, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Nottawasaga Valley Conservation Authority, minutes of meeting held on April 9,
2010; and highlights of meeting held on May 14, 2010.
Received.
b) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: 2010 LSRCA -
Budget and Municipal Levies.
Received.
c) Correspondence dated May 12, 2010 from Dalton McGuinty, Premier, re: Physician
Recruitment Funding.
Received.
Carried.
12. COMMUNICATIONS:
a) Correspondence dated May 19, 2010 from Glenn Meeuwisse, Pulse Racing Inc., re:
Request for Partial Road Closure, Line 6 North, North of Old Barrie Road, July 24, 2010,
Summer Epic 8 Hour.
Motion No. C100526-17
Moved by Coutanche, Seconded by Hough
Be it resolved
1. That the correspondence dated May 19, 2010 from Glenn Meeuwisse, Pulse Racing
Inc., re: Request for Partial Road Closure, Line 6 North, North of Old Barrie Road,
July 24, 2010 Summer Epic 8 Hour be received.
2. That the Partial Road Closure Request for Line 6 North, North of Old Barrie Road for
approximately 500 m on July 24, 2010 for the Summer Epic 8 Hour be approved
upon proof of insurance.
3. That Mr. Meeuwisse notify all emergency personnel of the partial road closure for
the event.
4. And Further That the Director of Transportation and Environmental Services liaise
with Glenn Meeuwisse accordingly.
Carried.
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Council Meeting Minutes -May 26, 2010
13. NOTICE OF MOTIONS:
None.
14. CLOSED SESSION ITEMS:
a) Motion to go in Closed Session.
Motion No. C100526-18
Moved by Agnew, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 7:22 p.m. to discuss
• litigation affecting the municipality;
• acquisition/disposition of land; and
• personal matters about an identifiable individual.
Carried.
b) Motion to Rise and Report
Motion No. C100526-19
Moved by Hough, Seconded by Coutanche
Be it resolved that we do now Rise and Report at 8:25 p.m.
Carried.
c) Andria Leigh, Director of Development Services, re: litigation affecting the municipality
(Horseshoe Valley Paintball).
Motion No. C100526-20
Moved by Coutanche, Seconded by Hough
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services re: litigation affecting the municipality (Horseshoe
Valley Paintball) be received; and that staff proceed as directed by Council.
Carried.
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Council Meeting Minutes -May 26, 2010
d) Andria Leigh, Director of Development Services re: litigation affecting the municipality
(TRY Recycling).
Motion No. C100526-21
Moved by Crawford, Seconded by Agnew.
Be it resolved that the confidential correspondence dated May 25, 2010 and presented
by Andria Leigh, Director of Development Services re: litigation affecting the
municipality (TRY Recycling) be received and that the draft by-law be brought forward
to the June 2, 2010 meeting.
Carried.
e) Robin Dunn, Chief Administrative Officer re: acquisition/disposition of land (Pine Ridge).
Councillor Coutanche declared a conflict of interest on Item 14e), Robin Dunn, Chief
Administrative Officer re: acquisition/disposition of land (Pine Ridge) because he has
immediate family as members of Pine Ridge Ski Club. Councillor Coutanche left the
table and did not participate in any discussion or vote on this item.
Motion No. C100526-22
Moved by Evans, Seconded by Agnew
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer re: acquisition/disposition of land (Pine Ridge) be received; and
further that staff proceed to investigate the matter as discussed.
Carried.
f) Robin Dunn, Chief Administrative Officer re: personal matters about an identifiable
individual (Corporate Policy).
Motion No. C100526-23
Moved by Evans, Seconded by Agnew
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer re: personal matters about an identifiable individual (Corporate
Policy) be received.
Carried.
Page 11 of 14
Council Meeting Minutes -May 26, 2010
15. BY-LAWS:
a) By-Law No. 2010-010 (Revised) A By-Law to Transfer an Easement for a Utility
Line as Defined in the Ontario Energy Board Act, 1998,
over Part 5, Plan 51 R-36886 (geographic Township of
Oro), Township of Oro-Medonte, County of Simcoe, and To
Permanently Close and Sell Part of the Road Allowance
known as Part of Monk Street, Plan 1 (PIN #58553-0037
(LT)), (geographic Township of Oro), Township of Oro-
Medonte, described as Parts 1, 2, 3, 4, 5 and 6, Plan 51 R-
36886, Township of Oro-Medonte, County of Simcoe [Third
Reading Only].
Motion No. C100526-24
Moved by Hough, Seconded by Coutanche
Be it resolved that By-Law No. 2010-010, as revised, be read a third time, passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2010-086 A By-Law to Adopt the Estimates of all Amounts Required
During the Year and for Levying the Tax Rates for the Year
2010.
c) By-Law No. 2010-089 Being a By-Law to Authorize the Execution of an
Agreement Between the Township of Oro-Medonte and
Danny and Enis Prospero to Allow for Temporary
Residency in a Trailer.
d) By-Law No. 2010-090 Being a By-Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal
Underground Services) for 2189952 Ontario Limited
(Houben), Plan 51 M-952.
e) By-Law No. 2010-091 A By-law to Authorize the Execution of a Site Plan
Agreement between the Township of Oro-Medonte and
Skyline Horseshoe Valley Inc. (to be distributed at
meeting).
f) By-Law No. 2010-092 A By-Law to Delegate the Power to Close a Highway
Temporarily and to Repeal By-Law Nos. 2003-059 and
2003-100.
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Council Meeting Minutes -May 26, 2010
Motion No. C100526-25
Moved by Evans, Seconded by Crawford
Be it resolved that the following by-laws:
b) By-Law No. 2010-086 A By-Law to Adopt the Estimates of all Amounts Required
During the Year and for Levying the Tax Rates for the Year
2010.
c) By-Law No. 2010-089 Being a By-Law to Authorize the Execution of an
Agreement Between the Township of Oro-Medonte and
Danny and Enis Prospero to Allow for Temporary
Residency in a Trailer.
d) By-Law No. 2010-090 Being a By-Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal
Underground Services) for 2189952 Ontario Limited
(Houben), Plan 51 M-952.
e) By-Law No. 2010-091 A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of
Oro-Medonte and SKYLINE HORSESHOE VALLEY INC.
described as lands as follows: 1101 Horseshoe Valley
Road West PCL 1-4 SEC 51-ORO-3; PT LT 1 CON 4 ORO
PT 1, 2, & 4, 51 R-15088, T/W PT 1 51 R31409 AS IN
SC141616, S/T LT327069, LT 472330, T/W EASEMENT
OVER 3 MEDONTE PT 1 51 R30016 AS IN SC663268,
T/W EASEMENT OVER PT LTS 3 & 4 CON 4 ORO PT 1
51 R36466 AS IN SC774226, T/W/ EASEMENT OVER PT
LT 2 C MEDONTE PT 2 51 R36464 AS IN SC774233, T/W
EASEMENT OVER PT LT 2 CON 4 MEDONTE PT 1
51 R36464 AS IN SC774235; ORO-MEDONTE Former
Township of Oro PIN 74053-0243 (LT) Roll# 4346-010-
002-03500 Township of Oro-Medonte, County of Simcoe.
f) By-Law No. 2010-092 A By-Law to Delegate the Power to Close a Highway
Temporarily and to Repeal By-Law. Nos. 2003-059 and
2003-100.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes -May 26, 2010
16.CONFIRMATION BY-LAW:
a) By-Law No. 2010-088 Being a By-Law to Confirm the Proceedings of the Council
meeting held on Wednesday, May 26, 2010.
Motion No. C100526-26
Moved by Coutanche, Seconded by Hough
Be it resolved that By-Law No. 2010-088 being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, May 26, 2010 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
17.ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19.ADJOURNMENT:
a) Motion to Adjourn
Motion No. C100526-27
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 8:45 p.m.
Mayor, H. . H ghes erk, J. las Irwin
Carried.
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