05 26 2010 Council AgendaTHE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
TowtaslIip f
DATE: WEDNESDAY, MAY 26, 2010
Proud Heritage, Exciting Future TIME: 6:00 P.M.
Page
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
3. DISCLOSURE OF PECUNIARY INTEREST:
4.
MINUTES OF COUNCIL:
a)
Minutes of Council meeting held on May 12, 2010.
b)
Minutes of Special Council meeting held on May 17, 2010.
5.
MINUTES OF COMMITTEES:
a)
Minutes of Committee of the Whole meeting held on May 19, 2010.
5
b)
Minutes of Accessibility Advisory Commitee meeting held on May 13, 2010.
6-14
c)
Minutes of Recreation Technical Support Group meeting held on May 13,
2010.
15-30
d)
Minutes of Committee of Adjustment meeting held on May 20, 2010.
6.
RECOGNITION OF ACHIEVEMENTS:
None.
7.
PUBLIC MEETINGS:
None.
8.
DEPUTATIONS:
None.
9.
REPORTS OF MUNICIPAL OFFICERS:
31-37
a)
Report No. DS 2010-25, Andria Leigh, Director of Development Services re:
Danny and Enis Prospero - Request for Temporary Trailer, West Part of Lot
16, Concession 12 (Oro), Township of Oro-Medonte, 1603 15/16 Side Road
East [Refer to Item 15c)].
38-43
b)
Report No. DS 2010-26, Andria Leigh, Director of Development Services re:
Certificate of Substantial Completion and Acceptance (Underground Works)
for Houben Subdivision, Registered Plan M-952 [Refer to Item 15d)].
Page 1 of 183
Page
Council Meeting Agenda - May 26, 2010.
9. REPORTS OF MUNICIPAL OFFICERS:
44-60 c) Report No. DS 2010-027, Andria Leigh, Director of Development Services
re: Site Plan Agreement, 2010-SPA-05, Skyline Horseshoe Valley Adventure
Park (to be distributed at meeting) [Refer to Item 15e)].
61-63 d) Report No. CS 2010-11, Doug Irwin, Director of Corporate Services/Clerk, re:
Fees & Charges - Administration.
64-66 e) Report No. FD 2010-11, Richard Playfair, Director of Fire & Emergency
Services, Re: Fire & Emergency Services Department Implementation of
Additional User Fees.
10.
REPORTS OF MEMBERS OF COUNCIL:
67-85 a)
Mayor H.S. Hughes, correspondence dated May 14, 2010 from Carol
McAulay, Associate Director, Simcoe County District School Board, re:
Accommodation Review Committee (ARC) - Community Representation.
11.
CONSENT AGENDA:
86-91 a)
Nottawasaga Valley Conservation Authority, minutes of meeting held on April
9, 2010; and highlights of meeting held on May 14, 2010.
Staff Recommendation: Receive.
92-151 b)
Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: 2010
LSRCA - Budget and Municipal Levies.
Staff Recommendation: Receive.
152-153 c)
Correspondence dated May 12, 2010 from Dalton McGuinty, Premier, re:
Physician Recruitment Funding.
Staff Recommendation: Receive.
12. COMMUNICATIONS:
154-155 a) Correspondence dated May 19, 2010 from Glenn Meeuwisse, Pulse Racing
Inc., re: Request for Partial Road Closure, Line 6 North, North of Old Barrie
Road, July 24, 2010, Summer Epic 8 Hour.
13. NOTICE OF MOTIONS:
None.
14. CLOSED SESSION ITEMS:
a) Motion to go in Closed Session.
b) Motion to Rise and Report
c) Andria Leigh, Director of Development Services, re: litigation affecting the
municipality (Horseshoe Valley Paintball).
d) Andria Leigh, Director of Development Services re: litigation affecting the
municipality (TRY Recycling).
[Addenda]
Page 2 of 183
Page
156-160
Council Meeting Agenda - May 26, 2010.
14. CLOSED SESSION ITEMS:
e) Robin Dunn, Chief Administrative Officer re: acquisition/disposition of land
(Pine Ridge).
[Addenda]
f) Robin Dunn, Chief Administrative Officer re: personal matters about an
identifiable individual (Corporate Policy).
[Addenda]
15. BY-LAWS:
a) By-Law No. 2010-010
161-165 b)
166-167 c)
168-169 d)
By-Law No. 2010-086
(Revised) A By-Law to Transfer an Easement for a
Utility Line as Defined in the Ontario Energy Board
Act, 1998, over Part 5, Plan 51 R-36886
(geographic Township of Oro), Township of Oro-
Medonte, County of Simcoe, and To Permanently
Close and Sell Part of the Road Allowance known
as Part of Monk Street, Plan 1 (PIN #58553-0037
(LT)), (geographic Township of Oro), Township of
Oro-Medonte, described as Parts 1, 2, 3, 4, 5 and
6, Plan 51R-36886, Township of Oro-Medonte,
County of Simcoe [Third Reading Only].
A By-Law to Adopt the Estimates of all Amounts
Required During the Year and for Levying the Tax
Rates for the Year 2010.
By-Law No. 2010-089 Being a By-Law to Authorize the Execution of an
Agreement Between the Township of Oro-Medonte
and Danny and Enis Prospero to Allow for
Temporary Residency in a Trailer.
By-Law No. 2010-090 Being a By-Law to Authorize the Issuance of the
Certificate of Substantial Completion and
Acceptance (Municipal Underground Services) for
2189952 Ontario Limited (Houben), Plan 51 M-952.
170-181 e) By-Law No. 2010-091 A By-law to Authorize the Execution of a Site Plan
Agreement between the Township of Oro-Medonte
and Skyline Horseshoe Valley Inc. (to be distributed
at meeting)
182 f) By-Law No. 2010-092 A By-Law to Delegate the Power to Close a
Highway Temporarily and to Repeal By-Law Nos.
2003-059 and 2003-100.
16. CONFIRMATION BY-LAW:
183 a) By-Law No. 2010-088 Being a By-Law to Confirm the Proceedings of the
Council meeting held on Wednesday, May 26,
Page 3 of 183
Page
Council Meeting Agenda - May 26, 2010.
16. CONFIRMATION BY-LAW:
2010.
17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19. ADJOURNMENT:
a) Motion to Adjourn
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5b) - Minutes of Accessibility Advisory Commitee meeting held on M...
I~roaoat 7fn;trr,~x~, Iixiitiw;~ ~'~rr~;r~
Thursday, May 13, 2010
Present: Shirley Paterson
Regrets: Mayor H.S. Hughes
Glen Taber
THE TOWNSHIP OF ORO-MEDONTE
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Robinson Room
9:30 a.m.
Bonnie MacDougall
Debbie Ball
Council/Staff Councillor Dwight Evans
Present: Shawn Binns, Director of Recreation and Community Services
Marie Brissette, Committee Coordinator
Per Section 4.2 of the Township of Oro-Medonte's Procedural By-law No. 2008-109, at
10:03 a.m. the meeting stood adjourned until the next meeting, as there were
insufficient members to constitute quorum.
The next meeting of the Accessibility Advisory Committee shall be at the Call of the
Chair.
Page 1 of 1
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5c) - Minutes of Recreation Technical Support Group meeting held o...
rltt~ re
Thursday, May 13, 2010
Present: Reta Regelink
Kelly Skinner-Meyer
Regrets: Mayor H.S. Hughes
Carolyn Tripp
THE TOWNSHIP OF ORO-MEDONTE
RECREATION TECHNICAL
SUPPORT GROUP
MEETING MINUTES
Robinson Room
Ted Duncan
Linda Murray
John Thornton
7:03 p.m.
Council/Staff Councillor John Crawford Councillor Sandy Agnew
Present: Shawn Binns, Director of Recreation and Community Services
Marie Brissette, Committee Coordinator
Councillor Crawford assumed the Chair and called the meeting to order.
1. ADOPTION OF AGENDA
a) Motion to Adopt the Agenda
Motion No. RTSG100513-1
Moved by Skinner-Meyer, Seconded by Regelink
It is recommended that the Recreation Technical Support Group agenda for Thursday,
May 13, 2010 be received and adopted.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST
None declared.
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Motion to Adopt Minutes
Motion No. RTSG100513-2
Moved by Murray, Seconded by Duncan
It is recommended that the minutes of the Recreation Technical Support Group meeting
held on Tuesday, March 2, 2010 be adopted as printed and circulated.
Carried.
Page 1 of 4
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Recreation Technical Support Group Minutes -Thursday, May 13, 2010
4. DEPUTATIONS:
None.
5. COMMUNICATIONS:
a) Shawn Binns, Director of Recreation and Community Services, re: Facility Partnership
Symposium held on April 19, 2010, Tabulation of Comments.
Motion No. RTSG100513-3
Moved by Murray, Seconded by Regelink
It is recommended that the information presented by Shawn Binns, Director of
Recreation and Community Services, re: Facility Partnership Symposium held on April
19, 2010, Tabulation of Comments be received.
Carried.
b) Shawn Binns, Director of Recreation of Community Services, re: Strategic Facility Plan
Update.
Motion No. RTSG100513-4
Moved by Skinner-Meyer, Seconded by Regelink
It is recommended that the verbal update provided by Shawn Binns, Director of
Recreation of Community Services, re: Strategic Facility Plan Update be received.
Carried.
c) Memorandum dated May 10, 2010, Justin Hodgkinson, Community Recreation
Coordinator, re: Warminster Soccer.
Motion No. RTSG100513-5
Moved by Murray, Seconded by Skinner-Meyer
It is recommended that the Memorandum dated May 10, 2010 from Justin Hodgkinson,
Community Recreation Coordinator, re: Warminster Soccer be received.
Carried.
Page 2 of 4
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Recreation Technical Support Group Minutes - Thursday, May 13, 2010
d) Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy Clerk, Township of
Severn, re: Coldwater and District Community Centre.
Motion No. RTSG100513-6
Moved by Murray, Seconded by Duncan
It is recommended:
1. That the correspondence dated May 7, 2010 from Sharon R. Goerke, Deputy Clerk,
Township of Severn, re: Coldwater and District Community Centre be received.
2. And That the Recreation Technical Support Group does not support the continuation
of a Capital Improvement Agreement between the Township of Severn and the
Township of Oro-Medonte.
Carried.
e) Memorandum dated May 7, 2010, Doug Irwin, Director of Corporate Services/Clerk, re:
2010 Fall Meetings and Updated Procedural By-law.
Motion No. RTSG100513-7
Moved by Regelink, Seconded by Duncan
It is recommended that the Memorandum dated May 7, 2010 from Doug Irwin, Director
of Corporate Services/Clerk, re: 2010 Fall Meetings and Updated Procedural By-law be
received.
Carried.
f) Councillors John Crawford and Sandy Agnew, re: Review of Recreation Technical
Support Group 2006-2010 Accomplishments.
Motion No. RTSG100513-8
Moved by Skinner-Meyer, Seconded by Regelink
It is recommended that the information presented by Councillors Crawford and Agnew,
re: Review of Recreation Technical Support Group 2006-2010 Accomplishments be
received.
Carried.
Page 3 of 4
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Recreation Technical Support Group Minutes - Thursday, May 13, 2010
6. NEXT MEETING DATE
At the call of the Chair.
7. ADJOURNMENT
a) Motion to Adjourn
Motion No. RTSG100513-9
Moved by Skinner-Meyer, Seconded by Duncan
It is recommended that we do now adjourn at 8:10 p.m.
Carried.
Councillor Crawford, Chair Marie Brissette, Committee Coordinator
Page 4 of 4
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TOWNSHIP OF SEWRN~
THE CORPORATION OF THE TOWNSHIP OF SEVERN
P.O. Box 159, Orillia, Ontario, L3V 6J3
May 7, 2010
Township of Oro-Medonte RECV
148 Line 7 South
ORO, Ontario MAY 1 o 2010
LOL 2X0 0130-MEDON-rE
Attention: Doug Irwin OWNSH1p
Dear Mr. Irwin:
RE: Coldwater and District Community Centre
During discussions, members of Council have reviewed the fee structure for the
Coldwater and District Community Centre and removed the requirements for user
f4e~ for all groups using the facilities.
As your residents continue to use this facility on an annual basis, the Township is
requesting your consideration of continuing the Capital Improvement Agreement
with your municipality to assist in capital improvements to the facility.
It would be appreciated if you would present this correspondence to your
Council. Your comments in this regard would be appreciated.
Yours truly,
Sharon R. Go rke, CMO
Deputy Clerk
/mph
Municipal Office: 1024 Hurlwood Lane
Telephone: (705) 3 25-23 1 5 Fax: (705) 327-5818
Email: severagencode.com Web Site: www.tdwnsblpofsevern.com
Page 10 of 183
5c} - Minutes of Recreation Technical Support Group meeting held o...
7C
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2007-142
Being a By-law to Authorize the Execution of a
Joint Municipal Agreement between
the Township of Oro-Medonts and the Township of Severn
(Coldwater & District Community Centre)
and to Repeal ByAAw No. 2006-025
WHEREAS, Section 20 of the MunicipalAct, 2001, S.O.2001, c.25, as amended,
authorizes the Council of a municipality to enter into an agreement with one or more
municipalities to jointly provide, for their joint benefit, any matter which they have the
power to provide within their own boundaries;
AND WHEREAS Section 224 of the Municipal Act, 2001, S.O.2001, c.25, as amended,
states that it is the role of Council to ensure that administrative policies, practices and
procedures are in place to implement the decisions of Council;
AND WHEREAS, Council of the Township of Oro-Medonte deems it desirable to enter
Into an agreement with the Corporation of the Township of Severn to contribute for
capital improvements to the Coldwater & District Community Centre to provide for the
use of the facility by the residents of Oro-Medonte;
NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the Joint Municipal
Agreement between The Corporation of the Township of Oro-Medonte and The
Corporation of the Township of Severn with respect to capital contributions to
the Coldwater & District Community Centre, said agreement attached hereto as
Schedule 'A and forming part of this by-law.
2. That the Joint Municipal Agreement attached hereto as Schedule °A" and
forming part of this By-law shall expire on December 31, 2009.
3. That By-law No. 2006-025 Is hereby repealed.
4. And Further That this By-Law shall come into force and take effect on the final
passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS le DAY OF DECEMBER, 2007.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF
DECEMBER, 2007.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
4
Mayor, H.S. H hes/~
C rk, J. do*s Irwin
Page 11 of 183
5c) - Minutes of Recreation Technical Support Group meeting held o...
s
Schedule "A" to By-Law No. 2007-142
JOINT MUNICIPAL AGREEMENT
BETWEEN
The Corporation of the Township of Severn
("Severn")
-AND-
The Corporation of the Township of Oro-Medonte
("Oro-Medonte")
WHEREAS the Corporation of the Township of Severn is the owner of the
Coldwater & District Community Centre ("Centre");
AND WHEREAS the parties hereto are desirous of entering into an Agreement to
provide for the Corporation of the Township of Oro-Medonte to submit an annual
contribution to the Corporation of the Township of Severn for capital improvements to
the Coldwater & District Community Centre and provide for the residents of Oro-
Medonte to use the facility on the same terms as the residents of Severn;
AND WHEREAS it is deemed expedient to provide for the appointment of a
representative of Oro-Medonte to participate on a Subcommittee of the Township of
Severn Recreation & Facilities Advisory Committee to recommend capital
improvements of the Centre to Severn Township Council;
NOW IN CONSIDERATION of the covenants and conditions and subject to the terms
and conditions of this Agreement, the parties agree as follows:
(a) That Oro-Medonte shall submit a contribution towards anticipated
capital improvements to the Centre on or before July 315t of the current
year, in accordance with the following calculation:
• Total of Oro-Medonte annual users expressed as a percentage of
total users of the facility from the previous year X annual capital
needs
(b) The Township of Severn shall provide the Township of Oro-Medonte
written notice of the current year's capital contribution determined in
Section 1.(a).
-1-
Page 12 of 183
5c) - Minutes of Recreation Technical Support Group meeting held o...
(c) In the event that the amount determined to be the Township of Oro-
Medonte's annual contribution exceeds $10,000.00, the Township of Oro-
Medonte may terminate this agreement by providing written notice to the
Township of Severn within 20 days of written notification from the
Township of Severn of the current year's expected capital contribution.
2. That Severn shall annually contribute from tax revenues as required to meet the
annual capital improvements required.
3. That the residents of Oro-Medonte, in consideration of this Agreement,
shall have all the same rights and privileges to use the Centre as the residents of
Severn.
4. That a representative of Oro-Medonte shall be contacted by Township
Administration Staff for comments when consideration is being given to the
capital improvements for the Centre.
5. That the representatives of Oro-Medonte and the Township of Severn shall, as
required, report to their respective Councils on the capital improvements for the
Centre.
6. The respective Councils of Severn and Oro-Medonte shall enact a By-law
authorizing the execution and adopting the provisions of this Agreement.
7. The execution of a By-law by either municipality shall not be construed as the
conveyance of any share of the assets or liabilities of the Corporation of the
Township of Severn.
8. This Agreement shall enure to the benefit of and be binding upon the
parties and their successors and assigns for a period of two (2) years from the
date of execution ending the 31 st day of December, 2009. This Agreement shall
be reviewed prior to its expiration and may be renewed upon the written
agreement of both parties.
IN WITNESS HERETO the parties have affixed their Corporate Seals under the hands
of their authorized signing officers.
This 3►-d day of J ntA0,-, 1 2000
CORPORATION OF THE TOWNSHIP OF SEVERN
MAY4-A CLERER
-z-
Page 13 of 183
5c) - Minutes of Recreation Technical Support Group meeting held o...
This 19th day of
December 2007.
CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE _
MAYOR - 4
~r
CLE7" LJ
3.,
uglas Irwin
Page 14 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Ie
f>#c~##af F~c'nPai;r, F.~~ irf~:n)',ww
Thursday, May 20, 2010
Present: Bruce Chappell, Chair
Roy Hastings
Regrets: Garry Potter
THE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF ADJUSTMENT
MEETING MINUTES
Council Chambers
TIME: 9:31 a.m.
Lynda Aiken
Michelle Lynch
Staff present: Steven Farquharson, Secretary Treasurer/Intermediate Planner
Marie Brissette, Deputy Secretary Treasurer/Committee Coordinator
1. OPENING OF THE MEETING BY THE CHAIR
Bruce Chappell assumed the Chair and called the meeting to order.
2. ADOPTION OF AGENDA
a) Motion to Adopt the Agenda
Motion No. CA100520-1
Moved by Lynch, Seconded by Aiken
It is recommended that the Committee of Adjustment agenda for Thursday, May 20,
2010 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST
None declared.
4. ADOPTION OF MINUTES
a) Minutes of Committee of Adjustment meeting held on Thursday, April 15, 2010.
Motion No. CA100520-2
Moved by Aiken, Seconded by Lynch
It is recommended that the minutes of the Committee of Adjustment meeting held on
Thursday, April 15, 2010 be adopted as printed and circulated.
Carried.
Page 1 of 16
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5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
5. PUBLIC MEETINGS:
a) 2010-13-12- Ralph and Joyce Hayes,
1307 Line 3 North, Concession 4, East Half Lot 12 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Nyle Mcllveen and Shirley Partridge, agents, were present on behalf of the applicants.
Motion No. CA100520-3
Moved by Aiken, Seconded by Hastings
It is recommended that the Committee of Adjustment grants provisional approval to
Consent Application 2010-13-12, being a technical severance, which proposes sever
approximately 457 metres (1502 feet) of frontage along Line 4 North, with a lot depth of
approximately 670 metres (2200 feet) and a lot area of approximately 39 hectares (98
acres), and the lands to be retained would have a lot area of approximately 20 hectares
(50 acres), subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the applicant;
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 2 of 16
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Committee of Adjustment Minutes - Thursday, May 20, 2010
b) 2010-13-13- Ralph and Joyce Hayes,
1307 Line 3 North, Concession 4, West Half Lot 12 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Nyle Mcllveen and Shirley Partridge, agents, were present on behalf of the applicants.
Motion No. CA100520-4
Moved by Hastings, Seconded by Lynch
It is recommended that the Committee of Adjustment grants provisional approval to
Consent Application 2010-13-13, being a technical severance to sever approximately
123 metres (403 feet) on Line 3 North, with a lot depth of approximately 414 metres
(1360 feet) and a lot area of approximately 5.6 hectares (14 acres), and the lands to be
retained would have a lot area of approximately 20 hectares (50 acres), subject to the
following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the applicant;
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 3 of 16
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Committee of Adjustment Minutes - Thursday, May 20, 2010
c) 2010-B-06 - Coulson Ridge Estates Ltd,
Concession 7, Lot 3 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Bill Stonkus, applicant, was present.
Motion No. CA100520-5
Moved by Lynch, Seconded by Aiken
It is recommended that the Committee of Adjustment defers Consent Application 2010-
8-06, in order for the applicant to complete an Environmental Impact Study (EIS), to the
satisfaction of the Nottawasaga Valley Conservation Authority.
Carried.
d) 2010-B-07- Ridgoro Farms Ltd,
280 Ridge Road East, Concession 8, Part of Lot 23 and 24 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Lynda and Doug Crawford, applicants, and Shirley Partridge, agent, were present.
Motion No. CA100520-6
Moved by Hastings, Seconded by Lynch
It is recommended that the Committee of Adjustment defers Consent Application 2010-
B-07 to obtain comments from the County of Simcoe regarding the existing entrance for
the proposed severed parcel on Ridge Road East.
Carried.
Page 4 of 16
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Committee of Adjustment Minutes - Thursday, May 20, 2010
e) 2010-B-08 -John and Pauline Warnica,
25 Baycrest Drive, Plan 1069, Lot 9 (Former Township of Oro),
Boundary adjustment.
Bernard Keating, agent, was present on behalf of the applicants.
Motion No. CA100520-7
Moved by Aiken, Seconded by Hastings
It is recommended that the Committee of Adjustment grants provisional approval to
Consent Application 2010-13-08, being a boundary adjustment to convey approximately
9.5sq.m (103 sq.ft.) from the subject property being 25 Baycrest Dr. to the adjacent lot
to the west being 35 Penetanguishene Road. No new building lots are proposed to be
created as a result of the lot addition. The subject land contains a section of the armour
stone retaining wall associated with the existing pool at 35 Penetanguishene Road,
subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-
Treasurer;
2. That the severed lands be merged in title with Lot 8, Plan 1069, 35 Penetanguishene
Road, roll #4346-010-006-10400, and that the provisions of Subsection 3 or 5 of
Section 50 of the Planning Act apply to any subsequent conveyance or transaction
involving the subject lands;
3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed for review by the Municipality;
4. That the applicant's solicitor provides an undertaking that the severed lands and the
lands to be enhanced will merge in title;
5. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 5 of 16
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Committee of Adjustment Minutes - Thursday, May 20, 2010
f) 2010-A-12- Catherine Cudmore,
35 Penetanguishene Road, Plan 1069, Lot 8 (Former Township of Oro),
Recognize an existing pool that was constructed within the required rear yard setback.
Bernard Keating, agent, was present on behalf of the applicants.
Motion No. CA100520-8
Moved by Hastings, Seconded by Lynch
It is recommended that the Committee of Adjustment grants Variance Application 2010-
A-12, being to reduce the required minimum rear yard setback to a pool from the
required 2.0 metres to 1.03 metres, subject to the following conditions:
1. That the pool be in conformity with the dimensions as set out on the application and
sketches submitted and approved by the Committee;
2. That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committee's decision becomes final and binding, as provided
for within the Planning Act R.S.O. 1990, c.P. 13.
Carried.
g) 2010-B-09 - Brian Strachan,
1247 Line 8 North, Concession 9, Lot 13 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Brian Strachan, applicant, and Shirley Partridge, agent, were present.
Motion No. CA100520-9
Moved by Aiken, Seconded by Lynch
It is recommended that the Committee of Adjustment defers Consent Application 2010-
B-09 in order for proper notice to be given in accordance with the Planning Act.
Carried.
Page 6 of 16
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Committee of Adjustment Minutes - Thursday, May 20, 2010
h) 2010-B-10- Gordon Rankin,
3750 Line 10 North, East Half of Lot 3, Concession 10 (Former Township of Medonte),
Boundary adjustment.
Gordon Rankin, applicant, and Shirley Partridge, agent, were present.
Motion No. CA100520-10
Moved by Aiken, Seconded Hastings
It is recommended that the Committee of Adjustment grants provisional approval to
2010-B-10, being to permit a lot addition/boundary adjustment. The proposed lot
addition will result in an increase of approximately 34 metres on Line 10 North, a lot
depth of approximately 94 metres and an area of approximately 0.6 hectares. The
subject lands are proposed to be added to the adjacent lands to the north being 3776
Line 10 North. No new building lot is proposed to be created as a result of the lot
addition. An easement is also being placed on the enhanced lands being 3776 Line 10,
for access to the mutual well, subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-
Treasurer;
2. That the severed lands be merged in title with 3776 Line 10 North and that the
provisions of Subsection 3 or 5 of Section 50 of the Planning Act apply to any
subsequent conveyance or transaction involving the subject lands;
3. That the applicant prepare and submit for review by the municipality a Reference
Plan showing an easement for access to the mutual well located at 3776 Line 10
North.
4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality;
5. That the applicant's solicitor provides an undertaking that the severed lands and the
lands to be enhanced will merge in title;
6. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 7 of 16
Page 21 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
i) 2010-13-11 - Claro Construction Ltd,
1441 Line 4 North, Concession 5, Part of Lot 12 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Darcy and Wilson Claro, applicants, were present.
Motion No. CA100520-11
Moved by Lynch, Seconded by Aiken
It is recommended that the Committee of Adjustment defers Consent Application 2010-
B-11, in order for the applicant to complete an Environmental Impact Study (EIS), to the
satisfaction of the Nottawasaga Valley Conservation Authority.
Carried.
Page 8 of 16
Page 22 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
j) 2010-B-14 -Allan Shelswell,
127 Line 12 North, Concession 13, Lot 9 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Allan Shelswell, applicant, and Shirley Partridge, agent, were present.
Motion No. CA100520-12
Moved by Hastings, Seconded by Lynch
It is recommended that the Committee of Adjustment approves Consent Application
2010-13-14, subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the Applicant;
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Defeated.
Motion No. CA100520-13
Moved by Lynch, Seconded by Aiken
It is recommended that the Committee of Adjustment denies Consent Application 2010-
B-14, for the reason that it does not meet the technical severance polices of the
Township and County of Simcoe's Official Plan.
Carried.
Page 9 of 16
Page 23 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
k) 2010-B-15- Robert Drury,
661 Penetanguishene Road, Lot 12, Concession 1 (Former Township of Oro),
Boundary adjustment.
No one present on behalf of the application.
Motion No. CA100520-14
Moved by Hastings, Seconded by Lynch
It is recommended that the Committee of Adjustment defers Consent Application
2010-B-15, in order for there to be further discussions with the applicant in regards to
the appropriate Planning application. Once this discussion with the applicant is
completed, then the Planning Department can fully evaluate the proposed setbacks.
Carried.
Page 10 of 16
Page 24 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
1) 2010-13-16 -Michael and Katherine Vandergeest,
2555 Dunns Line, Concession 14, Lot 14 (Former Township of Medonte),
Technical severance to create a lot which once existed as a separate parcel of land.
Michael and Katherine Vandergeest, applicants, were present.
Motion No. CAI 00520-15
Moved by Aiken, Seconded by Hastings
It is recommended that the Committee of Adjustment grants provisional approval to
Consent Application, 2010-13-16 for a technical severance to create a lot which once
existed as a separate parcel of land. The lands to be severed would have a lot frontage
along Dunn's Line of approximately 167 metres (550 feet), with a lot depth of
approximately 670 metres (2200 feet) and a lot area of approximately 10.1 hectares (25
acres). The lands to be retained would have a lot area of approximately 58 hectares
(143 acres), subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the Applicant;
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 11 of 16
Page 25 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
m) 2010-B-17- Ronald Briggs,
834 Line 7 North, Concession 7, Part of Lot 14 and 15 (Former Township of Oro),
Technical severance to create a lot which once existed as a separate parcel of land.
Doug Briggs and Shirley Partridge, agents, were present on behalf of the applicant.
Motion No. CA100520-16
Moved by Hastings, Seconded by Aiken
It is recommended that the Committee of Adjustment grants provisional approval to
Consent Application 2010-13-17, being for a technical severance to recreate a lot which
once existed as a separate parcel of land. The lands proposed to be severed would
have a frontage along 15/16 Sideroad of approximately 343 metres (1126 feet), a lot
depth of approximately 733 metres (2406 feet) and a lot area of approximately 25
hectares (62 acres). The lands to be retained would have frontage along 15/16
Sideroad West of 670 metres (2200 feet), and 603 (1980 feet) on Line 7 North, a lot
depth of approximately 670 metres (2200 feet), and a lot area of approximately 40
hectares (100 acres), subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the Applicant;
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 12 of 16
Page 26 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
n) 2010-A-10 -Anna Gordon,
11 Stanley Avenue, Plan 626, Lot 6 (Former Township of Oro),
Relief from setback from average high water mark of Lake Simcoe and front yard
setback.
Alex and Stan Gordon, agents, were present on behalf of the applicant.
Motion No. CA100520-17
Moved by Aiken, Seconded by Hastings
It is recommended that the Committee of Adjustment approves Variance Application
2010-A-10, being to demolish the existing dwelling and to construct a two storey
dwelling being located approximately 17 metres from the average high water mark of
Lake Simcoe and 1.5 metres from the west interior side lot line. The applicant is also
proposing an attached deck to the rear of the dwelling which is proposed to be located
approximately 15.2 metres from the average high water mark of Lake Simcoe and to
construct a detached accessory building, which is to be located approximately 3.7
metres from the front lot line, subject to the following conditions:
1. That an Ontario Land Surveyor provides verification to the Township of compliance
with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior
to pouring of the foundation by way of survey/real property report that:
a) That the proposed dwelling be located no closer than approximately 17 metres
from the average high water mark of Lake Simcoe;
b) That the proposed dwelling be no closer than approximately 1.5 metres from the
west interior side lot line;
c) The proposed deck be located no closer than approximately 15.2 metres from the
average high water mark of Lake Simcoe
d) That the proposed detached garage be located no closer than approximately 3.7
metres to the front lot line
2. That the setbacks be in conformity with the dimensions as set out on the application
and sketches submitted and approved by the Committee;
3. That the applicant obtains any permits and/or approvals, if required, from Lake
Simcoe Region Conservation Authority;
4. That the applicant obtains approval from the Township with regard to the sewage
system prior to issuance of any building permit;
5. And That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committee's decision becomes final and binding, as provided
by the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 13 of 16
Page 27 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
o) 2010-A-13 -John Johnson Construction Ltd,
Part of Lot 1, Concession 14, Lots 9, 10, 11, 12, 13, 14 and 15 of Proposed Draft Plan of
Subdivision 43T-93003 (Former Township of Oro),
Relief from the required minimum lot frontage.
No one present on behalf of the application.
Motion No. CAI 00520-18
Moved by Lynch, Seconded by Aiken
It is recommended that the Committee of Adjustment grants Variance Application 2010-
A-13, being to reduce the required minimum lot frontage of proposed Lots 9 through 15
of Plan of Subdivision 43-OM-93003 from 30 metres to 28 metres, subject to the
following conditions:
1. That the lot frontages be in conformity with the dimensions as set out on the
application and sketches submitted and approved by the Committee;
2. That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committee's decision becomes final and binding, as provided
for within the Planning Act R.S.O. 1990, c.P. 13.;
3. That the applicant obtains any permits and/or approvals, if required, from
Nottawasaga Valley Conservation Authority;
4. And That the applicant applies for a Red Lined Revision Application to the Draft Plan
approved Plan of Subdivision 43-OM-93003 reflecting the reduced minimum lot
frontage as presented in Application 2010-A-13.
Carried.
Page 14 of 16
Page 28 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
p) 2010-A-11 -Dave and Valerie Hamill,
1868 Mount St. Louis Road E, Concession 13, Part Lot 9, RP 51 R2880 PT PART 1
(Former Township of Medonte),
Relief from maximum height and maximum floor area.
Dave Hamill, applicant, was present.
Marika Csap, neighbour, noted that the property is lower than the highway and tree
covered, therefore the proposal would provide privacy and would not be evasive.
Motion No. CA100520-19
Moved by Hastings, Seconded by Lynch
It is recommended that the Committee of Adjustment grants application 2010-A-11,
being to grant an increase in the maximum floor area for an accessory building, from
100 square metres to approximately 120.4 square metres, and to grant an increase in
the maximum height of an accessory building or structure, from 4.5 metres to
approximately 5.6 metres, subject to the following conditions:
1. That notwithstanding Section 5.1.6 and 5.1.4 of Zoning By-law 97-95, the structure
shall otherwise comply with all other provisions for detached accessory buildings, as
required under Section 5 of the Zoning By-law;
2. That the floor area of the detached garage not exceeds approximately 120.4 square
metres;
3. That the setbacks be in conformity with the dimensions as set out in the application
and on the drawings submitted with the application and approved by the Committee;
4. That an Ontario Land Surveyor provide verification to the Township of compliance
with the Committee's decision by verifying in writing that the floor area of the
detached accessory structure not exceed approximately 120.4 square metres and
that the height of the detached accessory structure not exceed approximately 5.6
metres;
5. And That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committee's decision becomes final and binding, as provided
for within the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 15 of 16
Page 29 of 183
5d) - Minutes of Committee of Adjustment meeting held on May 20, 2...
Committee of Adjustment Minutes - Thursday, May 20, 2010
q) 2010-A-14- Michael and Kelly Brown,
2299 Lakeshore Road East, Lot 81, Plan 952(Former Township of Oro),
Relief from interior side yard setback.
Michael Brown, applicant, was present.
Motion No. CA100520-20
Moved by Lynch, Seconded by Aiken
It is recommended that the Committee of Adjustment defers Consent Application 2010-
A-14, in order for proper notice to be given in accordance to the Planning Act.
Carried.
6. NEW BUSINESS:
None.
7. NEXT MEETING DATE
Thursday, June 17, 2010 at 9:30 a.m.
8. ADJOURNMENT
a) Motion to Adjourn
Motion No. CA100520-21
Moved by Aiken, Seconded by Lynch
It is recommended that we do now adjourn at 1:39 p.m.
Carried.
Bruce Chappell, Chair Steven Farquharson, Secretary Treasurer
Page 16 of 16
Page 30 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
REPORT
Report No. To:
DS2010-025 Council
Meeting Date: Subject:
May 26, 2010
Township of
r -
Proud Heritage, Exciting Future
Prepared By:
Andria Leigh
Motion #
Danny and Enis Prospero -
Roll Request for Temporary Trailer, R.M.S. File
010-005-01700 West Part of Lot 16,
Concession 12 (Oro),
Township of Oro-Medonte,
1 603 15/16 Side Road East
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. THAT Report No. DS 2010-025 be received and adopted.
2. THAT Council authorizes the request of Danny and Enis Prospero to temporarily reside in a
trailer for a nine month period while the addition to their dwelling is being constructed.
3. AND THAT the Clerk bring forward to appropriate by-law authorizing the attached
agreement to this effect.
BACKGROUND:
The owners are in the process of submitting a building permit for an additional to the existing
dwelling which was constructed in 1915 and has requested permission to temporarily reside in a
trailer while the construction to the existing dwelling is being completed.
ANALYSIS:
The Township has historically allowed owners to temporarily reside in existing dwellings or
trailers and allow for a building permit to be issued for a new dwelling. This practice has been
followed contrary to the Township's Zoning By-law, which only allows one dwelling per property
and prohibits human habitation of a trailer (outside of licensed trailer parks), however is a
reasonable compromise to assist owners in these cases. A financial deposit and agreement
(see Attachment #2) stipulating the terms of the approval will be required to be executed with
the owners which ensures compliance after the new dwelling is complete. Council has granted
one-year temporary permissions on other properties in the Township.
DEVELOPMENT SERVICES
Report No. DS2010-025
May 26, 2010
Page 1 of 7
Page 31 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
FINANCIAL:
A $5,000 security deposit is required prior to issuance of a building permit for the new
dwelling/renovations to ensure removal of the trailer.
POLICIES/LEGISLATION:
Bill 124 - The Building Code Act
The Planning Act
CONSULTATIONS:
Departmental Staff
ATTACHMENTS:
Attachment # 1 - Danny Prospero Request for Trailer Permission Letter
Attachment # 2 - Agreement
CONCLUSION:
Approval of the attached agreement will permit the landowner to reside in a trailer while their
existing dwelling is renovated and is considered appropriate and should be authorized by
Council.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Aooroval / Comments: C.A.O. Aooroval / Comments:
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-025 Page 2 of 7
Page 32 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
Attachment #1 -Location Map
w
L
J
F
L
SUBJECT LANDS
F
16!16 SIDEROAD
Fl
0 62.5 125 250
Meters
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-025 Page 3 of 7
Page 33 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
Attachment #2 -Prospero Request Letter
May 6;, 2010
Township of Oro-Medonte
148 Line 7 South, Box 100
Oro ON LOL2X0
RECF~IVED
MAY 0 7 2010
ORU=MEDONTE
TOWNS311- P
ATTENTION: ANDRIA LEIGH. DIRECTOR OF DEVELOPMENT SERVICES
RE: 1603 15/16 Sideroad
Oro-Medonte ON LOL 1T0
I am currently the owner of the above mentioned address and am in the process of submitting
building. permits for an addition to the existing house on this property.
I am requesting to have a trailer placed on the property as a temporary living space until this
addition is completed. My projected time frame for completion of this addition is 8 months
from the time permits are issued. The temporary trailer will be rented. This rental cost
includes delivery, set-up and removal oftrailer.
I hope the above meets your approval.
Yours sinc
Da y Prospero
DEVELOPMENT SERVICES
Report No. DS2010-025
May 26, 2010
Page 4 of 7
Page 34 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
Attachment #3 -Draft By-law and Agreement
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-089
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND
DANNY AND ENIS PROSPERO TO ALLOW
FOR TEMPORARY RESIDENCY IN A TRAILER
WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it desirable to enter into an agreement effective May 26, 2010, for a 9 month
period from the date of building permit issuance, with Danny and Enis Prospero to
temporarily reside in a trailer at West Part of Lot 16, Concession 12 (Oro), Township of
Oro-Medonte, further described as 1603 15/16 Side Road East.
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
THAT the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule "A" and forming part of this By-Law;
2. THAT this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 26TH DAY OF MAY, 2010.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF MAY,
2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-026 Page 5 of 7
Page 35 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
Attachment #3 -Draft By-law and Agreement (Cont.)
Schedule "A" to By-law No. 2010-089
AGREEMENT
In consideration of receiving temporary permission to reside in a trailer from the Township of Oro-
Medonte, We, Danny and Enis Prospero, of the Township of Oro-Medonte (formerly Township of Oro) in
the County of Simcoe, covenant and agree as follows:
That we are the registered owners of West Part of Lot 16, Concession 12 being more particularly
described as 160315/16 Side Road East, Oro-Medonte.
That we have applied to the Council of the Corporation of the Township of Oro-Medonte for
permission to temporarily reside in a trailer on the above-mentioned lands, at the same time as a
new dwelling/repair is under construction on those same lands, wherein such use is not
provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as
amended.
3. That We hereby acknowledge that permission has been given by the Council of the Corporation
of the Township of Oro-Medonte subject to the following provisions:
That such permission is granted for a nine month period from permit issuance or
until completion of the proposed new dwelling, whichever is the lesser period of
time; and
b) That on completion of the new dwelling, as evidenced by a Provisional
Occupancy Certificate, the habitation of the trailer ceases forthwith to the
satisfaction of the Township's Chief Building Official; and
That application to the Township of Oro-Medonte for a temporary use permit
will be made forthwith (Fee $100.00).
4. That a Letter of Credit in the amount of $5,000.00 be retained by the Corporation of the Township
of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the
Township.
Failure to comply with the aforementioned conditions will result in the
Corporation of the Township of Oro-Medonte redeeming the Letter of Credit at
its sole discretion.
5. That I hereby agree to the terms and conditions set out above.
6. It is understood that failure to comply with the terms and conditions as set out herein, shall
release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such
litigation, as may be necessary to secure compliance or conformity with any applicable Municipal
By-law or provincial Regulation as may be provided for.
7. We hereby covenant and agree to indemnify and save harmless the Township of Oro-Medonte
from all costs, claims, liability and actions which may result or arise from the issuance of the
building permit or the entering into of this agreement.
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-025 Page 6 of 7
Page 36 of 183
9a) - Report No. DS 2010-25, Andria Leigh, Director of Development...
Date
Danny Prospero, Owner Mayor, H. S. Hughes
Enis Prospero, Owner Clerk, J. Douglas Irwin
Witness
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-025 Page 7 of 7
Page 37 of 183
9b) - Report No. DS 2010-26, Andria Leigh, Director of Development...
REPORT Z3. Township of
Proud Heritage, Exciting Future
Report No. To: Prepared By:
DS2010-026 Committee of the Whole Andria Leigh
Meeting Date: Subject: Motion #
May 26, 2010
Certificate of Substantial
Roll Completion and Acceptance R.M.S. File
(Underground Works) for
Houben Subdivision, D12 7313
Registered Plan M-952
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report No. DS2010-026 be received and adopted;
2. THAT the Township issue the Certificate of Substantial Completion and Acceptance
(Underground Works) for Houben Subdivision for 2189952 Ontario Limited. dated May 17,
2010, Registered Plan 51 M-952;
3. THAT the Clerk bring forward the appropriate By-law for Council's consideration; and
4. THAT the Developer be notified of Council's decision.
BACKGROUND:
The Township entered into a Subdivision Agreement in February 2010 (By-law 2010-041) for
the construction of the Houben development which consisted of a total of 25 residential lots
which are serviced by private wells and private sewage disposal systems.
ANALYSIS:
The Developer entered into a Pre-Servicing Agreement with the Township in August 2009
(2009-104) to permit the construction of the base roads, drainage works including the
stormwater management pond, and the installation of electrical and secondary utilities. The
Developer has proceeded with the completion of these works which were inspected by AECOM.
In accordance with the Subdivision Agreement, the developer has completed the underground
works which were inspected by the Township's engineer on May 11, 2010 and found to be
acceptable with the exception of the deficiencies noted in AECOM's Construction Status report
dated May 11, 2010 (Attachment #2). AECOM is now recommending the issuance of the
Certificate of Substantial Completion and Acceptance (Underground Works) (Attachment #1).
With the issuance of the certificate the Developer's two (2) year maintenance period will begin in
accordance with the terms and conditions of the subdivision agreement.
DEVELOPMENT SERVICES
Report No. DS2010-026
May 26, 2010
Page 1 of 6
Page 38 of 183
9b) - Report No. DS 2010-26, Andria Leigh, Director of Development...
AECOM has also recommended to the Township a reduction on the Letter of Credit based on
the works completed and inspected to date. The Township currently holds $ 160,989.72 and
AECOM is recommending a reduction to $ 105,901.42. The request for the Letter of Credit
reduction was circulated to Senior Management with no concerns regarding the reduction being
received. Once it is confirmed that the Township Developer Deposit account is in good standing
and the required Statutory Declaration is obtained from the developer, the recommended letter
of credit reduction will be submitted to the Treasurer.
FINANCIAL:
n/a
CONSULTATIONS:
AECOM
ATTACHMENTS:
Attachment #1 - Certificate of Substantial Completion and Acceptance (Underground Works)
Attachment #2 - AECOM Construction Status Report May 11, 2010
CONCLUSION:
The above noted certificate for the Houben subdivision (2189952 Ontario Limited) is in
compliance with the subdivision agreement and therefore the issuance of the certificate is
considered appropriate. With the issuance of the Certificate for the Underground Works, the
required two year maintenance period will begin.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Approval / Comments
DEVELOPMENT SERVICES
Report No. DS2010-026
C.A.O. Approval / Comments:
May 26, 2010
Page 2 of 6
Page 39 of 183
9b) - Report No. DS 2010-26, Andria Leigh, Director of Development...
Attachment #1
A'SCOM~ AECOM
r~s~ovr 19 ChKkby streN 765 721 9 222 fd
earria.,OKCm da UNM 703734074 faK
vwai.aemn=
TOWNSHIP ENGINEERS
CERTIFICATE OF SUBSTANTIAL COMPLETION ANDACCEPTANCE
(MUNICIPAL UNDERGROUND.SERVICES)
MUNICIPALITY Townshin of Oro- Medonte'
PROJECT Houben Subdivision'.
Plan 51M.-952
DEVELOPER 2189952 Ontario Limited.
FILE NO. 12-91022-50 1437-940hdI
Descriotfowof the Works:
. SWM Facility 'in Biock 29 including drainage ditches in the Houben Subdivisffiri,
We, AECOM, notify the Municipality thaE the.above mentioned works were inspected on May 11, 2010 and to
the best of our knowledge and judgement; are complete in accordance with the, Subdivision Agreement
except for the defidencfes below:
• Items listed in AECOM Construction Status Report dated May91; 20'10.
We hereby accept these works for use.and operation by the Municipality subject to the rectification of the
above noted deficfenefes and to. the rectification of any further deficiencies that may become apparent during
the maintenance period and to the maintenance that, is 'require by the Subdivision Agreement and its
Amendment
The date of Substantial Completion and Acceptance (Mu h1alUnderground 5 'cos) Is established by the
certificate. as of May 17, 2010.
gate: A. Signature,
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-026 Page 3 of 6
Page 40 of 183
9b) - Report No. DS 2010-26, Andria Leigh, Director of Development...
Attachment #2
Township of Oro-Modonte
AMPM
Construction Status Report
1
Subdivision., Houben.SUbdivislon:
I I
I IPOe'Number: 12.91022-60 (60118283)
Engineer. C. C. Tatham & Associates Ltd. (7051.325-1753.1. IContractor.: RUmbal! Excavation "
Date: Way 1 t, 2010
I
-1 1 (Registered Plan 51M-XXX
I
I !
START OF UNDERGROUNDMORKS
I
I `Yes I No Ibate.Completed and Cornmenfs:
tSlMatlon COnUp~s~
I l
1)` (silt fence installed and maintained:
! ! !
2) frock check dams installed and maintained
I ✓ 1: t
IStlf!):fl{POhd:
I I I
I i. f
11 (pond earth work's,completed
2) .(storm outfali works completed:.
I. ✓ )
32 lacoassroad constructed.
f f ! 1
4) !Pond fencing completed with gate
1 f I (Installed ApriL30,2010..
5) !06nd.topsoilt.seeding, -
{ ! 1' lComololed In May 2010.
6) 1landscapin4:completed
6) !pond survey submitted
X
9i loond volume-calculations submitted,.
X !
10) ',pond certification by Engineer
X 7
1.2 106e installed
individual septic, systems:
2) 1 pipe bedding summary/acceptance report e
3) backfill test'summaty/acceptance report'
4) maintenance holes-lnsoecded/ooproved
5. Ibenchfnq inspected
6 to of precast 0.3m Uelow.finlsh grade
7) videoanspection submitted Tor review
8) Ivideo Inspection reviewed/approved
9) 1nushinq of sewer for final. acceptance
10i Iservice rewrd.sheets
,tdhtr Sewer 1 1 1.
1j. jpipe installed 16
24 ;pipe bedding;summary/ecceptance report.
31 i backflll test summary/acceptance report
4) Imaintenance holes`inspected/approval -
57 I bariching inspected.-
6) Itop of precast.0.3rn below:finlsh.wads
7) Ivideo Inspection submitted for review
6)" . video inspection reviewed/approved:
9) Iffushingofsewerforfirvalacceptance
t0~ iservice recordfsheets .
Yf) {road'crossinq.culOrtsfnstalled. oil
P t 1 I
InspectorsNamer
DEVELOPMENT SERVICES
Report No. DS2010-026
Pro ect manager.. - G'
l
May 26, 2010
Page 4 of 6
Page 41 of 183
9b) - Report No. DS 2010-26, Andria Leigh, Director of Development...
Attachment #2 (cont.)
Township of Oro-Medonte
Construction Status Report.
I
! A
subdivision: Houben Subdivision
.
I: I [Fite Number: 12-9102Z-SG (60118283)
Enpineet: Ci G. Tatham.& Assbeiates Ltd. (705)325-17531 1 :Contractor, Rumball Excavation
Date: MAY, 11, 2010,
1Reglstered Plan.51 M-XXX
START OF UNDERGROUND WORKS
j
I
j
t I
Yes I No jOats Completed and Comments
iWataimain ~
I 'I
. fl.
!pipe installed.
Individual welts.
2) me bedd)nq acceptance..report
91baekfill les6q acceptance report
P
4).
D -pass "dnsialled and inspected
5)
pressure .""A confirmed byAECOMI
6)
system chlorinated
7f loolabie water samples received by AECOM.
I 8) lby-mass removed
.
9): ;tracer wire - attached:tohydrantflanoe
I -continuity lest
10). ihvdrant - waterflowchartssubm!tted,
1 - end caps painted
I - barrels pajnted,to Two soep.
I. ' -markers lnstalied..
11) IsamDle stations inspection completed:
12) ;1Enyineo)'scurbb'oxinsyectiohcerGficauon
13) IEntilhaer's valve,& hydrant Inspection certification.
14) Iservke record sheets.
Utilities
i
1 ( I
1 I I
1) hydro crossings completed:
is ) ) .
.
bail works completed
2i
I I X I
3~ ! hydro works completed
I I X I
4) Islreetl"ights installed.
U I X I
5) (strestikthts enemized
I I X I
6) icerlificalion from electrical consultant.
r ) X.
7) Igas4cftcompieted
`
8) las:constructed information by electrical. consu
ltant 1- X.
-
:As Constructed (Underground Works).
1) 1as-eon"structedin)ormatfohsubmitted -and
]approved by AECOM
I
) ( I
Certificate of S.C.&A."Underground Issued
I
i
I ( X' I
I r I
END OF MAINTENANCE PERIOD FORIUNDERGROUND WORKS
I I I I
t
I Yes rI No ]Date Completed and Comments
ISWMPond
I I'1 .
11 fctean out odorto:and' of maintenance
1 1. X 1'
iSanitarv Sewer
I
r I I..
.
12_ Iflushjng ofsewer
-
"
2) Ivideb Inspection submitted-for review
`
3) Ivideo`inspection reviewed/aocroved
i
!Storm sewer
I I
I
( ! j '
1) ItUshinq of sewer
2) video inspection submitted for review:
3) Ivideo, inspection:rsviewedlaporoved
llWatennalp
I 1 -
-
`
1). lcurtr.stop:inspedion byAECOM:
-
2) ivalve.& hydrant Inspection by AECOM..
I'
Certificate of M. & F; A: Underoruund Issued.
6 I I
I i X I
_
1.
I 1 1
\ f f
Inspectors Name: 'Ie
2 Project Manager.
ZAA~1)
DEVELOPMENT SERVICES May 26, 2010
Report No. DS2010-026 Page 5 of 6
Page 42 of 183
9b) - Report No. DS 2010-26, Andria Leigh, Director of Development...
Attachment #2 (cont.)
p
Township of Oro4i?edonte.
Construction Status Report
Subdivisfon: Houben Subdivision
I Wife Number. 12:9102&50 Ilio19s263)
Engineer. C. C: Tatham & Associates Ltd. _ (705) 325-17531
Contractor. Rumban Excavation
Date., Way 19,.2010
I
I. ; Registered.Plan.51M-XXX
f
L I
START OF ABOVEGROUND WORKS..
I
I Yee I No
Date. Completed and Comments
IRo3t11lVe" rs
:
I l
11' Isubgrade proof rolled by AECOM
r i linsoacted on August 19.
_2) lsubQmde elevations confsmed by Engineer
✓ t
3) (sub-drains installed.-sub-prade
1- under anti
.
1 ditch
a) ]granular tested by Soils CO
X
5) granular "B" compaction reports orts to.AECOM
;
X I _
5l lyranular"A" compaction reports to AECOM
'
-I I X I
7) Inydro crossings. installed.
81 Iooncretecurbs completed
( ✓ I I
9) (curbs inspected odor to toollft asphalt
i I X I
10) Iconcretelested by Solis'Consuitanf
i I X I
11i (base asphsit Dlaced
G ✓ I I'
1 12) islgnane- street Identification
I 1 X Not as per Township standards.
I - stud.
I:. I.. X. lNot as. nerTownshib standards.
I , road.not. assumed.
I i X I
I no exit
r r f I
13) Idea"nd barricades and sionane
r
14) ldriVeway aprons paved.
15) Isklewaiks completed:
16). Jsidewalks lnsoecled by. AECOM
F
17) [boulevard topsoil and.sodded/seeded
1 X
181 base asohaf .Insbeded by AECOM
i I. X:
191. (loci lift asphalt completed'.
1 I X. l
1Misaalian)es Works
I I: I' '
11 Iwaikwavs comoletbd
21 Ipark works completed'
3) [fencing completed =boundary
- -
I. -walkways.
I park
4) (Boundary Marker Post
I X
I
F 1
Certificate of S. C. & A. Aboveground issued
L
I I X F
t 1 !
` END OF MAINTENANCE PERIOD. FOR ABOVEGROUND WORKS.
r
I
I Yes~I No iDate.Completedand:Comments
(General Worlm
I J I
1) 1tree plantinp:ln boulevard
r I X I
21: loom landscaping. Inspection byAECOM
I I X I
3) !fencing Inspection N AECOM
I I X I
4)..Ifinallotgradirtg'ceilficatlon
r I X I
5) IOLS certification for monuments
r
X t
6 [curb box inspection byAECOM.
7) !valve hydrant inspection by AECOM
81 IfinalInspection -light standards
I
X I-
trarisfonners
I
I X I
. 1 - utility boxes
r I X
9) "(top lift asphalt Inspection.byAECOM-
f 1 X.
10) Icurb inspection by AECOM
-
11) !sidewalk inspection by AECOM
12) iboufevatds.insoedion bvAECOM .
. .I. X .
13) las-constructed Information submitted and,
.
I I X I_
~aporoved.bvAECOM
j I X I
!
Gertifioate.ofM:&' F. A-Aboveqround Issued
t.
I
Inspectors Name:
DEVELOPMENT SERVICES
Report No. DS2010-026
1
i
Piolect Manager f ' nn=
May 26, 2010
Page 6 of 6
Page 43 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
s..4
P-d 11,d1.S,. Ea lhq Fw-
Report No.
DS 2010-027
Meeting Date:
May 26, 2010
Roll
4346-010-002-03500
TOWNSHIP OF ORO-MEDONTE
REPORT
To: Council
Subject: Site Plan Agreement
2010-SPA-05
(Skyline Horseshoe Valley
Adventure Park)
1101 Horseshoe Valley Road
West
(Formerly Oro Township)
Prepared By:
Andria Leigh, Director,
Development Services
Motion #
R.M.S. File
D11 40354
RECOMMENDATION(S):
It is recommended:
Requires Action F-__1 For Information Only
1. THAT Report DS 2010-027 be received and adopted;
2. THAT the Site Plan Agreement for Skyline Horseshoe Valley Inc. known as
1101 Horseshoe Valley Road West, Township File 2010-SPA-05 be entered
into and executed by Council;
3. THAT Council approve and adopt By-law 2010-091 A By-law to authorize
the execution of the Site Plan Agreement with Skyline Horseshoe Valley
inc.; and
4. THAT the applicant be advised accordingly.
BACKGROUND:
The purpose of this report is to consider a proposed Site Plan Agreement to add
additional outdoor recreational uses associated with Horseshoe resort including the
construction of new buildings as part of the adventure park and will also include a
Zipline, Coaster ride, OGO ride, and Miniature Golf area. As per the Site Plan Control
By-law 2009-062 uses within the Private Recreation (PR) Zone are subject to the site
plan approval process.
The subject lands are located within Part of Lots 1 and 2 Concession 3 and 4,
municipally known as 1101 Horseshoe Valley Road West, being the Skyline Horseshoe
Resort property. The applicant has applied to the Township for construct the adventure
park which requires the site plan approval prior to the consideration of the appropriate
zoning certificates and building permits.
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 1 of 17
Page 44 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
ANALYSIS:
The site plan application was circulated to internal departments and AECOM for
comments. In addition, a technical meeting between staff and the applicant was held on
May 12, 2010 at which time additional comments were provided. All comments
received have been addressed by the applicant in the final revised site plan and internal
staff has confirmed their acceptance of the revised site plan s or concerns were raised.
Based on this and the planning analysis provided below, the Planning Department is
recommending approval of the site plan agreement. The Planning Department has
considered the relevant planning documents in making this recommendation, the
applicable documents and policies are discussed below.
FINANCIAL:
Not applicable.
POLICIES/LEGISLATION:
TownshiD of Oro-Medonte Official Plan:
The subject lands are designated "Horseshoe Valley Village and Recreational" in the
Township's Official Plan. The Official Plan requires all uses in the Village and
recreation designation to be subject to Site Plan Control, and therefore the applicant
has submitted this application for the expansion to include the Adventure Park. This
designation references the lands located at the bottom of Horseshoe Valley which are
intended to be the location of the main commercial and resort facilities associated with
Horseshoe resort. Permitted uses include dining and entertainment lounges,
restaurants or snack bars, and recreational facilities.
The proposed uses include a miniature golf course and starter hut, OGO run adjacent to
the tubing run, Zipline, and amenity building which includes ticket booth, washrooms,
and snack food area. Future uses identified on the site plan include: coaster run,
viewing platforms, bouldering wall, and a multi-use area. The proposed uses would be
in conformity with the Township's Official Plan.
Zonino By-law 97-95:
The land is currently zoned Private recreation (PR) and Future Development Exception
67 (FD*67) Zones which permit the above identified recreational uses and associated
buildings.
Staff have reviewed the proposed site plan and buildings against the By-law provisions
and determined that it complies with the required front, side, and rear yard provisions
and the proposed amenity building is less than the 11 metre maximum height
requirement of the By-law.
Therefore the use and structures comply to the provisions of the Private Recreation Zone
for the adventure park use.
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 2 of 17
Page 45 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
Section 5.19 of the Zoning By-law sets out the parking requirements by use, in this table
recreational uses are not defined and therefore the standard for all other uses not
specified is applicable in addition there is a standard for a golf driving range for 1 parking
space per tee which would be applied to the miniature golf course. The standard requires
1 space per 35 square metres of gross floor area. The two proposed buildings (1) starter
but (16.4 sq.m.) and (2) amenity building (117.12 sq.m.) have a total floor area of 133.52
sq.m. and would therefore require four parking spaces, in additional 9 parking spaces
would be required for the miniature golf course. As noted on the site plan, 140 spaces
have been identified for both the timeshare establishment and the adventure park uses
which would therefore be in compliance with the by-law provisions.
CONSULTATIONS:
County of Simcoe - Applicant has fulfilled County requirements, there are no further
concerns regarding approval of the site plan (May 17, 2010)
Internal Departments- No Concerns
AECOM - Sanitary Sewer Connection Plan determined to be acceptable (May 20,
2010)
ATTACHMENTS:
Attachment 1: Site Plan By-law and Agreement
Attachment 2: Site Plan Drawing and Details SP-1 and SP-2
CONCLUSION:
The Site Plan application proposes to add additional outdoor recreational uses
associated with Horseshoe resort including the construction of new buildings as part of
the adventure park and will also include a Zipline, Coaster ride, OGO ride, and
Miniature Golf area. As per the Site Plan Control By-law 2009-062 uses within the
Private Recreation (PR) Zone are subject to the site plan approval process. The
proposed Site Plan conforms to the Official Plan policies, and complies with the
applicable provisions of the Zoning By-law. On this basis, it is recommended that Site
Plan Application 2010-SPA-05 be entered into and executed by Council.
Respectfully submitted:
Andria Leigh, MCI RPP
Director, Development Services
SMT Approval I Comments:
Development Services
Report No. DS 2010-027
C.A.O. Aooroval / Comments:
J
Meeting Date May 26, 2010
Page 3 of 17
Page 46 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
ATTACHMENT 1: SITE PLAN AGREEMENT AND BY-LAW
2010-SPA-05 (Skyline Horseshoe Valley Inc.)
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-091
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte
and
SKYLINE HORSESHOE VALLEY INC.
described as lands as follows:
1101 Horseshoe Valley Road West
PCL 1-4 SEC 51-ORO-3; PT LT ICON 4 ORO PT 1, 2, & 4, 51 R-15088, TM PT 1 51R31409
AS IN SC141616, S/T LT327069, LT 472330, T/W EASEMENT OVER 3 MEDONTE PT 1
51 R30016 AS IN SC663268, T/W EASEMENT OVER PT LTS 3 & 4 CON 4 ORO PT 1
51 R36466 AS IN SC774226, TM/ EASEMENT OVER PT LT 2 C MEDONTE PT 2 51 R36464
AS IN SC774233, T/W EASEMENT OVER PT LT 2 CON 4 MEDONTE PT 1 51 R36464 AS IN
SC774235; ORO-MEDONTE
Former Township of Oro
PIN 74053-0243 (LT)
Roll# 4346-010-002-03500
Township of Oro-Medonte, County of Simcoe
WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of
The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter
into a Site Plan Control Agreement on the lands described herein;
AND WHEREAS By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site
Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the
provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant
to By-Law No. 2009-062;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A", on lands described on the attached Schedule "A";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-
Law;
Development Services Meeting Date May 26, 2010
Report No. DS 2010-027 Page 4 of 17
Page 47 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
4. THAT this By-Law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 26T" OF MAY, 2010.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 26T" DAY OF MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 5 of 17
Page 48 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
SKYLINE HORSESHOE VALLEY INC.
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
1101 Horseshoe Valley Road West
PCL 1-4 SEC 51-ORO-3; PT LT 1 CON 4 ORO PT 1, 2, & 4, 51 R-15088, T/W PT 1 51 R31409
AS IN SC141616, SIT LT327069, LT 472330, T/W EASEMENT OVER 3 MEDONTE PT 1
51R30016 AS IN SC663268, T/W EASEMENT OVER PT LTS 3 & 4 CON 4 ORO PT 1
51 R36466 AS IN SC774226, T/W/ EASEMENT OVER PT LT 2 C MEDONTE PT 2 51 R36464
AS IN SC774233, T/W EASEMENT OVER PT LT 2 CON 4 MEDONTE PT 1 51 R36464 AS IN
SC774235; ORO-MEDONTE
Former Township of Oro
PIN 74053-0243 (LT)
Roll# 4346-010-002-03500
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
May 26, 2010
By-Law No. 2010-091
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 6 of 17
Page 49 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1 Covenants by the Owner
Section 2 Covenants by the Township
Section 3 Development Restrictions
Section 4
Development Changes
Section 5
Security
Section 6
Compliance
Section 7
Co-operation
Section 8
Binding Effect
Section 9
Severability of Clauses
Section 10
Save Harmless
SCHEDULES
Schedule "A"
Legal Description of Lands
Schedule "B"
Site Plan
Schedule "C"
Deeds and Easements to be Conveyed
Schedule "D"
Itemized Estimate of Cost of Construction
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 7 of 17
Page 50 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
SITE PLAN CONTROL AGREEMENT
This Agreement made, in triplicate, this 2dh day of May 2010, in accordance with Section 41 of
the Planning Act.
BETWEEN: SKYLINE HORSESHOE VALLEY INC.
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro-Medonte to add additional outdoor
recreational uses associated with Horseshoe Resort including the construction of new buildings as
part of the adventure park and will also include a Zipline, Coaster ride, OGO ride, and Miniature
Golf area on lands described in Schedule "A", attached hereto;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the use as
subject to "Site Plan Control;
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants
hereinafter contained, the parties hereto hereby covenant and agree as follows:
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 8 of 17
Page 51 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto,
and has provided the Township with a Registered Deed containing the legal description of
the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take priority
over any subsequent registrations against the title to the subject lands.
C) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the provisions of
this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and
approvals from the Township and from all Ministries and Agencies, including, but not limited
to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform any
work in connection with this Agreement, including the preparation, drafting, execution, and
registration of this Agreement. The Owner acknowledges and agrees that the Owner
shall be responsible for the cost of performance of all the Owner's obligations hereunder,
unless the context otherwise requires. Every provision of this Agreement, by which the
Owner is obligated in any way, shall be deemed to include the words "at the expense of the
Owner', unless specifically stated otherwise. The refundable deposit for expenses and
actual cost shall be $ 5000.00. The Owner shall replenish the refundable deposit, to its full
amount, when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and
Easements, or other documents required by Schedule "C", as well as certification from the
Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with
good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit
approval must be received by the Township/Ministry of the Environment, if applicable.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to add additional outdoor recreational uses
associated with Horseshoe Resort including the construction of new buildings as part of the
adventure park and will also include a Zipline, Coaster ride, OGO ride, and Miniature Golf
area on lands described in Schedule "A", attached hereto;
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to
Development Services Meeting Date May 26, 2010
Report No. DS 2010-027 Page 9 of 17
Page 52 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
develop the subject lands, as indicated on the Site Plan attached hereto as Schedule `B",
subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule "B".
b) Liahtina,
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
C) Parkina Areas and Drivewavs
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Township of Oro-Medonte.
d) Outside Storaae
No outside storage shall be permitted between any buildings on the premises and
any street.
e) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream
prior to and during construction. The Owner agrees to maintain all erosion and siltation
control devices in good repair until vegetative cover has been successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 10 of 17
Page 53 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to
cover the faithful performance of the obligations of the Owner arising under this Agreement,
including but not limited to the construction of the works and services identified in Schedule "D" to
this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (1000%) of the estimated cost of the said work,
as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the
requirements of Schedule "E", with an automatic renewal clause in the amount of one
hundred percent (100%) of the estimated costs of the said works, and as approved by the
Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one
(1) year, or such time as the Township decides, and shall be renewed automatically, as
necessary, thirty (30) days prior to expiration.
C) The Township reserves the right to accept or reject any of these alternative methods of
providing securities. Prior to depositing the securities, the Owner's Engineer shall submit
an estimate of the cost of the works to the Township Engineer for approval. When the cost
estimate has been approved, it will be set out in Schedule "D" of this Agreement and will
become the basis for the limits of the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of
completing the various matters prescribed by this Agreement. However, all Letters of
Credit and security received by the Township may be used as security for any item or any
other matter which, under the terms of this Agreement, is the responsibility of the Owner,
including without limiting the generality of the foregoing, payment of engineering, legal,
planning or other costs incurred by the Township, which are the responsibility of the Owner,
under the terms of this Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works for
which the Letter of Credit was submitted have been completed in accordance with the
plans submitted and upon confirmation by the Township or its agent that the Owner's
obligations under this Agreement have been completed, the Township will return said
Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this Agreement, it
becomes necessary for the Township to realize on its security or deposits, then the
Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw
down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition
to and without prejudice to any security or other guarantee given on behalf of the Owner for the
performance of its covenants and agreements herein, and upon default on the part of the Owner
hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize
the provisions of Section 427 of the Municipal Act, 2001, S.O.2001, c. 25, as amended.
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 11 of 17
Page 54 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title of the
subject lands, at the expense of the Owner and agrees to execute such further and other
documents, consents or applications, as required, for the purpose of securing registration and
giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors and
assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such
Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be
prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a
Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement
as a whole or any part thereof, other than the provision so declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless,
the Township from and against any and all claims, suits, actions and demands whatsoever, which
may arise either directly or indirectly by reason of any work or service performed by the Township,
its servants or sub-contractors in order to complete the work or services required to be completed
under this Agreement, provided the subject matter of such action, suits, claims or demands was
not caused intentionally or through gross negligence on the part of the Township, its servants or
agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED
Development Services
Report No. DS 2010-027
) Skyline Horseshoe Valley Inc.
}
Name:
Title:
I have the ability to bind the
Corporation
The Corporation of the
Township of Oro-Medonte
per:
H.S. Hughes, Mayor
J. Douglas Irwin, Clerk
Meeting Date May 26, 2010
Page 12 of 17
Page 55 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
SCHEDULE "A"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe Valley
Inc.
LEGAL DESCRIPTION OF LANDS
1101 Horseshoe Valley Road West, PCL 1-4 SEC 51-ORO-3; PT LT 1 CON 4 ORO PT 1, 2, &
4, 51 R-15088, T/W PT 1 51 R31409 AS IN SC141616, SIT LT327069, LT 472330, T/W
EASEMENT OVER 3 MEDONTE PT 1 51 R30016 AS IN SC663268, T/W EASEMENT OVER
PT LTS 3 & 4 CON 4 ORO PT 1 51 R36466 AS IN SC774226, T/W/ EASEMENT OVER PT LT 2
C MEDONTE PT 2 51 836464 AS IN SC774233, T/W EASEMENT OVER PT LT 2 CON 4
MEDONTE PT 1 51 R36464 AS IN SC774235; ORO-MEDONTE
Former Township of Oro
PIN 74053-0243 (LT)
Roll# 4346-010-002-03500
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 13 of 17
Page 56 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
SCHEDULE"B"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe Valley
Inc.
SITE PLAN
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 14 of 17
Page 57 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
SCHEDULE"C"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe Valley
Inc.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the appropriate Lot
or Block Number inserted in the description of the document, and the registered Plan Number
shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and
a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars !$2.001 and the cost of
preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Pagel 5 of 17
Page 58 of 183
9c) - Report No. DS 2010-027, Andria Leigh, Director of Developmen...
SCHEDULE"D"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe Valley
Inc.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
N/A
2. LETTERS OF CREDIT AMOUNT
Letter of Credit to be provided by the Owner $ 5000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
Development Services
Report No. DS 2010-027
Meeting Date May 26, 2010
Page 16 of 17
Page 59 of 183
9c) -Report No. DS 2010-027, Andria Leigh, Director of Developmen...
ATTACHMENT 2: SITE PLAN DRAWING AND DETAILS (SP-1 AND SP-2)
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Development Services Meeting Date May 26, 2010
Report Na. DS 2010-027 Page 17 of 17
Page 60 of 183
9d) - Report No. CS 2010-11, Doug Irwin, Director of Corporate Ser...
Township of
REPORT Proud Heritage, Exciting Future
Report No. To:
CS 2010-011 Council
Prepared By:
Doug Irwin
Meeting Date: Subject: Motion #
May 26, 2010 Fees & Charges -
Administration
Roll R.M.S. File
RECOMMENDATION(S): Requires Action❑X For Information Only
It is recommended that:
1. Report No. CS 2010-011 be received and adopted.
2. And that the Clerk bring forward an updated Fees and Charges By-law, which
incorporates the recommendations contained in Report No. CS 2010-011, for
Council's consideration.
BACKGROUND:
Staff have been reviewing the Township's current Fees and Charges By-law (2009-056,
as amended), to ensure that the identified fees and charges are appropriate.
An updated Fees and Charges By-law will be brought forward for Council's
consideration in June 2010.
ANALYSIS:
In reviewing the Administration schedule of the current Fees and Charges By-law, staff
have noted two areas where further consideration should be given.
Currently there is a section in the Administration schedule which reads:
Land Purchase Request
Administration Fee (non-refundable) $250.00
Deposit Upon Council's Approval $5,000.00
Corporate Services May 26, 2010
Report No. CS2010-011 Page 1 of 3
Page 61 of 183
9d) - Report No. CS 2010-11, Doug Irwin, Director of Corporate Ser...
The non-refundable administration fee is used to offset the costs associated with
preparing a report with recommendations for Council's consideration of any land
purchase request.
The deposit has been acquired from interested parties upon the lands being declared
surplus to the needs of the municipality. This deposit is utilized towards the costs of
appraisal, surveying, advertising, legal, etc. incurred by the Township with respect to
proposed land sales. The applicant's are advised that in the event that the actual costs
exceed the deposit, the applicant is responsible for all of the costs incurred with respect
to the transfer. There have been instances where the applicant has chosen not to
proceed with the request to purchase municipal lands, for one reason or another. In
these instances, the deposit has been returned, in full, to the applicant.
In order to ensure that the Township is not absorbing costs associated with a potential
land sale where the applicant chooses not to proceed, it is recommended that this
section of the Fees and Charges By-law be amended as follows:
Land Purchase Request
Administration Fee (non-refundable) $ 250.00
Deposit Upon Council's Approval $ 5,000.00
Note: In the event that the applicant chooses not to proceed with the land
purchase request, the deposit, minus any costs already incurred by
the Township with respect to the potential purchase/sale, will be
refunded to the applicant. The applicant will be supplied with
copies of invoices which shall identify the costs that have already
been incurred by the Township.
The other area for consideration is the commissioning of documents. Currently, the
Township does not charge for the commissioning of documents. Recognizing that
many jurisdictions/municipalities charge a fee for the commissioning of documents, it is
recommended that a section be added the Administration schedule of the Fees and
Charges By-law, as follows:
Commissioning of Documents
Commissioning Fee
$ 20.00
Note: The above-noted Commissioning Fee shall not be charged in the
following instances:
• municipal documents requiring commissioning
• commissioning of pension documents for individuals age 65
and over
FINANCIAL:
• Variable dependent on number of documents commissioned
Corporate Services May 26, 2010
Report No. CS2010-011 Page 2 of 3
Page 62 of 183
9d) - Report No. CS 2010-11, Doug Irwin, Director of Corporate Ser...
POLICIES/LEGISLATION:
• Municipal Act, 2001, as amended
• Township Fees and Charges By-law
CONSULTATIONS:
• Chief Administrative Officer
• Clerk's Office
ATTACHMENTS:
• None
CONCLUSION:
It is recommended that the Clerk bring forward an updated Fees and Charges By-law
for Council's consideration.
Respectfully submitted:
Dou as
Director of rporate Services/Clerk
C.A.O. Aoaroval / Comments:
Corporate Services May 26, 2010
Report No. CS2010-011 Page 3 of 3
Page 63 of 183
9e) - Report No. FD 2010-11, Richard Playfair, Director of Fire &a...
REPORT
Report No. To:
FD 2010-11 Council
Meeting Date: Subject:
May 26/10
~ Town f
FIRE & EMERGENCY
Roll SERVICES DEPARTMENT
IMPLEMENTATION OF
ADDITIONAL USER FEES
RECOMMENDATION(S): Requires Action X❑
It is recommended that:
Proud Heritage, Exciting Future
Prepared By:
RP
Motion #
R.M.S. File
for Information Only ❑
1. Report FD 2010-11 be received and adopted
2. That Council supports the continued reforming of this committee to consider additional user
fees for Fire & Emergency Services as outlined in this report.
3. In addition, Council also approves the subsequent review of additional fees for services in
the Five (5) Year Master Fire Plan process to be undertaken in 2010 / 2011
BACKGROUND:
In 2008 Council approved the review of the Fees for Services for the Fire & Emergency
Services Department. This review was to have encompassed the review of existing fees for
services along with the development and introduction of additional fees. This was approved in
order to clearly reflect the current status of financial responsibility while providing the highest
level of protective services to the community.
Additional fees for services were to have a minimal financial impact on the residents of Oro-
Medonte and moreover were to be directed to those services that add an additional financial
stress on our Community. The Oro-Medonte Fire & Emergency Services Department respond
on a daily basis to emergencies that are beyond the control of the Township and the ratepayers
and truly rest on the travelling public both on our highways and waterways.
The annual response call calculations for the Fire & Emergency Services have now reached
over 600 calls per year, with a percentage of these response calls being beyond our control
without any remuneration from the parties involved in the emergency. Therefore Council had
Fire and Emergency Services
Report No. FD 2010-11
May 26, 2010
Page 1 of 3
Page 64 of 183
9e) - Report No. FD 2010-11, Richard Playfair, Director of Fire &a...
approved the development of those fees for services for incidences that remuneration could be
reclaimed from the involved parties, thereby showing good financial management.
A committee was formed with the former Director of Fire & Emergency Services and Council to
review, assess and redevelop those fees for services and submit those agreed upon additional
services that should be supported in the Bylaw amendment. As a result of the replacement of
the former Director of Fire & Emergency Services this Committee had not come to a conclusion
on the additional services to be considered.
ANALYSIS:
Although this important process was interrupted with the replacement of the Director of Fire &
Emergency Services on the committee does not mean that a reforming of this Committee
cannot be an effective group in determining the appropriate additional fees for services. The
introduction to the following incident charges for services by the Fire & Emergency Services
serve as examples only:
• Transportation Hazardous Material Spills ( Out of Township Transports)
• Airboat rescues on Lake Simcoe ( non residents)
• Airboat Ice/water Rescues (non residents)
• Multi vehicle incidences ( non residents)
• Automatic Aid Agreements (Neighboring Fire Departments)
The above serve as examples that can be subject to discussion through the Five Year Master
Fire Plan process. The allowance of thorough discussion by a reformed committee can provide
valuable insight into the requirements to achieve remuneration that is representative of good
financial stewardship.
FINANCIAL:
The financial impact of fees for services would be a considerable benefit to the Township. This
impact would be a variable representative from one year to the next. The forecast of this benefit
would require calculations based on the previous year's response by the Fire & Emergency
Services Department.
CONCLUSION:
The redevelopment of the fees for services committee and given the platform of the Master Fire
Plan process will provide a good working group, with fresh ideas, on the issue of fees for
services within our Community. It must be understood that the financial impact on our residents
must be kept at the lowest impact level with cost recovery from non residents providing the
Township with the tools to manage Emergency Response for the future.
It serves as a solid planning foundation. The commitment and support of Council is necessary
for the fees for services process to be successful.
Fire and Emergency Services May 26, 2010
Report No. FD 2010-11 Page 2 of 3
Page 65 of 183
9e) - Report No. FD 2010-11, Richard Playfair, Director of Fire &a...
RECOMMENDATION(S)-
1. That Council supports the reforming of the Fees For Services Committee
2. That Council approves the subsequent additional fees for services in the five (5) Year
Master Fire Plan process to be undertaken in 2010 / 2011
Respectfully submitted:
44~ - -
NAME: Richard Playfair
TITLE: Director of Fire and Emergency Services
SMT Aaaroval / Comments: C.A.Q. ADDroval /Comments,
.11
Fire and Emergency Services May 24r 2010
Report No. Ft) 2010-11 Page 3 of 3
Page 66 of 183
10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca...
r
May 14, 2010
Simcoe County District School Board
1170 Highway 26 West
Midhurst, Ontario
LOL 1 XO
Phone: (705) 728-7570
Fax: (705) 728-2265
www.scdsb.on.ca
fe - 0
MAY 1 8 2010
His Worship Mayor Harry Hughes
~ ~~«`-~mp
Township of Oro-Medonte tC~li'~~Sl !!P
148 Line 7 South
Oro, ON LOL 2X0
Re: Accommodation Review Committee (ARC) - Community Representation
Dear Mayor Hughes:
Simcoe County District School Board is undertaking a pupil accommodation review to
address the enrolment, programming, and building condition challenges facing secondary
schools within the City of Barrie commencing in September 2010. A pupil accommodation
review provides the public with an opportunity to make informed recommendations to the
Board through an Accommodation Review Committee (ARC). The ARC includes
parents/guardians, students, and community representatives as well as non-voting
representatives from the school board.
The accommodation review will focus on Barrie Central Collegiate Institute, Barrie North
Collegiate Institute, Bear Creek Secondary School, Eastview Secondary School, and
Innisdale Secondary School.
Some secondary students residing in the Township of Oro-Medonte attend Eastview
Secondary School; therefore the Board is inviting the municipality to recommend one (1)
individual to represent the community on the ARC. Please be aware that the accommodation
review may last for several months and the community representative will be asked to
participate in numerous working sessions and in at least four public meetings. These meetings
and working sessions may be scheduled in both the afternoon and evening.
Please provide the board with the name and contact information of the individual whom
municipal council selects as the community representative for the Township of Oro-Medonte.
If a community representative is not available, the accommodation review will continue
without representation. Please forward this information to Janet Porter-Jay, Senior Planner, at
the above address or by e-mail to jjavna-scdsb.on.ca before June 18, 2010.
Sincerely,
c
Carol McAulay, Associate Director
Page 67 of 183
10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca...
skne" County
DIe~$dWdBoard FACILITIES 2300
Pupil Accommodation Review Pollcy 2313
1.0 Rationale
1.1 The Pupil Accommodation Review Policy fulfills the requirements of the Pupil
Accommodation Review Guideline of the Ministry of Education (dated June 26,
2009): The policy applies to schools offering elementary and secondary day-
school programs.
1.2 The Simcoe County District School Board recognizes the importance of the
quality of the learning environment for students. Factors such as changing
demographic patterns, increases and decreases in enrolment, environmental
restrictions, facility conditions, partnership opportunities, and the Ministry of
Education funding model, affect the ability of the Board to operate and maintain
its schools effectively and efficiently to support student achievement. A review of
these factors may result in the need to develop alternative solutions to student
accommodation within a planning area or adjacent planning areas.
2.0 Policy
2.1 It is the policy of the Simcoe County District School Board to provide a
comprehensive range of educational opportunities equitably distributed across a
broad and diverse geographical area through sustainable community schools.
2.2 It is the policy of the Simcoe County District School Board to support the
achievement of students through the operation of schools in an effective, efficient
and economical manner.
2.3 It is the policy of the Simcoe County District School Board to have a transparent
accommodation review process
3.0 Definitions
In this policy:
3.1 "Accommodation review area" means the combined attendance areas of
the group of schools involved in an accommodation review. An
accommodation review area may include parts of one or more planning
areas.
3.2 "Accommodation Review Report" means the report prepared by the
Accommodation Review Committee.
3.3 "Attendance area" means the area enclosed within a school's attendance
boundary. A school accommodates the students who live within its
attendance area. If a district or county program(s) is also located in the
school then students registered in that program(s) may live outside the
school's attendance area. The board's policies regarding School
Attendance Areas are detailed in Board Policy 2317.
Page 68 of 183
10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca...
skywoff comfy
r
O&6*tSohoc18oww FACILITIES 2300
A
Pupil Accommodation Review Policy 2313
Page 2
3.4 "Closure" means the cessation of the use of part or all of a school building
for instructional purposes for students of the Board.
3.5 "Consolidation" means the reorganization of students into one or more
neighbouring school(s), and/or into a new school(s).
3.6 "Day" means a calendar day, and includes weekends and statutory
holidays and professional development days. Summer vacation,
Christmas break and Spring break, including adjacent weekends, are not
considered as part of the 30, 60, or 90 calendar day periods. For schools
with a year-round calendar, a holiday that is nine calendar days or longer,
including weekends, is not considered part of the 30, 60, or 90 calendar
day periods. The approved school year calendar is used in the calculation
of calendar day periods.. If the time limit for filing a notice or document or
calling a meeting falls on a day other than a "school day" the notice or
documentation shall be filed or a meeting called on the next "school day".
3.7 "Parent/guardian" means a parent/guardian of an elementary school
student or a secondary school student who is a minor and who is enrolled
in a SCDSB school as a pupil of the Board.
3.8 "Planning area" means each of the areas as delineated in the background
study used in the preparation of the board's Education Development
Charge By-law. There are separate elementary and secondary planning
areas.
3.9 "Public consultation period" means the period between the first public
meeting and the fourth (or final) public meeting held as part of the
accommodation review process.
3.10 "Public consultation process" means the opportunities for members of the
public to be involved in the accommodation review process through public
meetings and feedback forms.
3.11 "Reference Criteria" means the educational and accommodation criteria
for examining schools under review and accommodation options.
3.12 "School" means a facility that accommodates a body of elementary school
students or secondary school students that is organized as a unit for
educational purposes under the jurisdiction of the Board, and includes the
teachers and other staff members associated with the unit and the land
and premises used in connection with the unit.
3.13 "School Day" means a day that is within a school year that is not a school
holiday.
Page 69 of 183
10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca...
shoe cou►*
J DJafnta SdNOal8aaid FACIUTIES 2304
Pupil Accommodation Review Policy 2318
Page 3
3.14 "School Capacity" means the number of spaces available for students
within the school considering the Ministry Rated On-the-Ground Capacity
(OTG), washroom capacity, Reasonable Land Use Capacity (septic limits),
and unique site restrictions. The Ministry Rated Capacity (OTG) means
the number of student places assigned by the Ministry of Education and
does not include portables.
3.15 "Staff Report" means the administration's analysis of the final
Accommodation Review Report and any additional staff findings and
recommendations.
3.16 "Terms of Reference" means the formalized framework in which an
Accommodation Review Committee conducts an accommodation review
and encompasses, but is not limited to, committee mandate, governance,
membership, and the reference criteria.
4.0 Guidelines
4.1 Establishment of an ARC
4.1.1 The Simcoe County District School Board examines long-term enrolment
projections, facility condition, program delivery, and opportunities for
partnerships with other organizations through the Capital Plan. The Capital
Plan may recommend changes to attendance areas, the construction of
new schools, additions to existing schools, the renewal/upgrading of
facilities, the use of classrooms and portables, partnerships, or an
accommodation review process for school closure/consolidation.
4.1.2 Where an accommodation review has been approved by the Board, the
review will focus on a group of schools within a planning area rather than
examine a single school. Wherever possible schools should only be subject to
an accommodation review once in a five-year period unless there are
exceptional circumstances as deemed by the Board.
4.2 Composition of the Accommodation Review Committee (ARC)
4.2.1 The Board will appoint an Accommodation Review Committee
(ARC) drawn from the school community and the broader community, to
lead the accommodation review process.
4.2.2 Voting members of the ARC will include the following representatives
from each school
■ Two (2) parents/guardians, from the attendance area of each
school, appointed by the school council;
Page 4
Page 70 of 183
10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca...
Skmw cow*
tHsdnrCtScllo~deaarrc► FACILITIES 2300
Pupil Accommodation Review Polley 2313
■ One (1) student appointed by student council (where a secondary
school is under review);
• One (1) community representative who is a public school supporter
from each municipality within the accommodation review area
appointed by the municipal council.
4.2.3 Non-voting members of the ARC will include the following representatives
from each school:
• Local trustee(s);
• The principal;
• The superintendent(s) of education K-12;
• The director of education or designate who will chair the ARC.
4.2.4 Unless the Board decides otherwise, where any person appointed to the
ARC is unable or unwilling to participate in the work of the ARC, the ARC
shall continue to perform its duties under this policy despite the absence
of that member(s), and no act or duty performed by the ARC shall be
deemed invalid by reason only of absence of that member(s).
4.3 Duties of the Director of Education or Designate
4.3.1 An ARC will be chaired by the director of education or designate.
4.3.2 The director of education or designate will provide the ARC with
information regarding the board's long-term enrolment and capital
planning. This information shall include partnership opportunities (e.g. with
other school boards, municipalities, community groups, etc.) or lack
thereof, as identified as part of the board's long term planning process.
4.3.3 The director of education or designate shall provide the ARC with at least
one alternative accommodation option that addresses the objectives and
Reference Criteria outlined in the Terms of Reference (APPENDIX A). The
option(s) will address where students would be accommodated; what
changes to existing facilities may be required; what programs would be
available to students; and transportation. If the option(s) require new
capital investment, the director of education will advise on the availability
of funding and, where no funding exists, will propose how students would
be accommodated if funding does not become available.
4.3.4 The director of education or designate shall provide the ARC with a School
Information Profile for each school in an accommodation review. The
profile will provide information about each school that addresses the:
• Value to the student,
Value to the school board,
Value to the community, and
• Value to the local economy.
Page 5
Page 71 of 183
10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca...
J D/aMctschoareQana► FACILITIES 2300
Pupil Accommodation Review Policy 2313
The school's value to the student takes priority over other considerations
about the school. The ARC will consult with the community at the first
public meeting regarding the content of the School Information Profile and
edit the profile where new objective information is available or corrections
to information is required. Board staff will assist the ARC in reviewing and
editing the School Information Profile(s). A final version of the School
Information Profile for each school under review will be presented to the
public and the board of trustees as part of the ARC's Accommodation
Review Report.
4.3.5 All information the ARC receives from board staff that is deemed relevant
shall be posted on the board's website, and made available in print on
request. Where relevant information is technical in nature, it is to be
explained in plain language.
4.4 Public Consultation Process
4.4.1 The public consultation process is to be based on the School Information
Profile(s), and the Terms of Reference, and include input from the public
meetings.
4.4.2 A minimum of thirty (30) calendar days notice of the first public meeting
shall be provided. The date of this meeting shall be established by the
director of education.
4.4.3 A minimum of four public meetings are to be held as part of the public
consultation process.
4.4.4 At the discretion of the ARC additional public meetings may be held where
deemed by the ARC to be necessary.
4.4.5 Public meetings will be publicized in advance, and held in the school(s)
under review, or in a nearby facility if physical accessibility cannot be
provided at the school(s).
4.4.6 Attendance at public meetings will be recorded in order to track who has
taken part in the accommodation review process. Attendance must include
the printed name, full address, home phone number, and signature of
attendees. For the board to be able to verify that a non-parent/guardian of
a pupil in one or more of the school(s) under review has participated in the
review process, the nonparent/guardian must have attended one or more
of the public meetings held by the ARC, and their attendance must have
been recorded.
Page 6
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4.4.7 A minimum of ninety (90) calendar days shall elapse between the first and
last public meeting of the ARC. The date of the last public meeting shall
be established by the director of education, in consultation with the ARC.
4.4.8 The final public meeting held by the ARC will be for the purpose of
presenting the draft Accommodation Review Report to the community.
Following this meeting, the ARC may further revise the report based on
input received at this meeting prior to delivering the final written document
to the director of education.
4.4.9 Minutes reflecting the full range of opinions expressed and submissions
presented at the meetings are to be kept and made publicly available once
approved by the ARC. ARCS and board administration are to respond to
questions relevant to the ARC and its analysis, at the meetings, or in
writing appended to the minutes of the meeting, and made available on
the board's website.
4.5 Accommodation Review Report and Board Decision(s)
4.5.1 The ARC will produce an Accommodation Review Report that will make
accommodation recommendations consistent with the objectives and
Reference Criteria outlined in the Terms of Reference. The report will
include:
• a final version of the School Information Profile for each
school in the group of schools under review,
• an accommodation proposal or proposals,
• community input regarding the proposal, and
• other possible options identified by the ARC as solutions to
the accommodation issues under consideration.
The ARC's accommodation recommendation may include new capital
investment. The director of education will advise the ARC on the
availability 'of funding and, where no funding exists, the ARC, with the
support of the board administration, will propose how students would be
accommodated if funding does not become available.
4.5.2 In the interests of achieving a timely conclusion for the community
involved, a maximum of fourteen (14) calendar days shall elapse between
the last of the ARC's public meetings and the delivery of the
Accommodation Review Report to the director of education.
4.5.3 Should an ARC fail to deliver its final Accommodation Review Report to
the director of education within the 14 calendar day period, it must request
an extension of this timeline. The request for the extension must be
addressed to the chair of the board and the director of education.
Page 7
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It must include detailed reasons why the ARC requires an extension to the
timeline.
4.5.4 The chair of the board will place the request on the next board agenda, if
.required, or call a special meeting of the board to consider a request for
an extension.
4.5.5 The board may require the ARC appear before it to explain the reasons for
the delay, to discuss the progress of the ARC, and to consider up to a
maximum of 14 days extension for the ARC.
4.5.6 Once the Accommodation Review Report has been delivered by the ARC
to the director of education, it will be made accessible to trustees and the
public via posting on the board website, within five school days. The
director will have the Accommodation Review Report reviewed and
analyzed by board staff; and a staff report will be prepared.
4.5.7 Within five school days from the date the. director of education received
the Accommodation Review Report from the ARC, the board chairperson
shall call the following ARC Special Board Meetings:
(a) The first ARC Special Board Meeting will receive the final
Accommodation Review Report and the staff report. The agenda will
include the Accommodation Review Report and staff report. There will
be no decisions or delegations. This meeting shall be held within 21
days from when the director receives the Accommodation Review
Report.
(b) The next Spedial Board Meeting(s) receive delegations from
community members to make their views known to the board before
any decision(s) are made by the board. This meeting shall be held
within 30 days from the ARC Special Board Meeting referenced in
4.5.3(a). No decisions will be made. There will be no less than 21
days notice to the public of the Special Board Meeting held to receive
delegations.
(c) the final ARC Special Board Meeting will be the meeting at which
trustees will make a decision(s) and vote. The meeting date shall be
within 90 days from the ARC Special Board Meeting referenced in
4.5.3(x). No delegations will be heard. There will be no less than 60
days notice to the public of the final Special Board Meeting.
4.5.8 In order to delegate at the ARC Special Board Meeting(s), individuals
must forward their written outline to the director's office at least 7 days
prior to the meeting date.
Page 8
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Delegations will be heard as per the Board's Delegations will be heard as
per the bylaws. No delegations regarding an ARC will be heard at a
Special or Regular Board of Committee Meeting.
4.5.9 Should the Board pass a resolution to close a school or schools, the board
shall outline clear timelines around when the school(s) will close.
4.5.10 When the board decides to close a school, the director of education or
designate shall meet with the parents of the students in the school to be
closed and shall inform the parents of the arrangements for the
accommodation of the students.
4.5.11 Following a decision administration will establish a Transition Team(s) to
facilitate the reorganization of the students.
5.0 Suecial Circumstances
5.1 In the following circumstances the Board will not undertake a pupil
accommodation review. Instead, the Board will provide appropriate
advance notice of proposals that would affect the accommodation of
students, and an opportunity for public input before a final decision is
made by the trustees:
5.1.1 When a replacement school is to be rebuilt on the existing site or
within the existing attendance boundary.
5.1.2 When a lease is terminated.
5.1.3 When the Board is considering the relocation of a program, where
the enrolment in the program constitutes less than 50% of the
enrolment of the school.
5.1.4 When the Board is repairing or renovating a school and the school
community must be temporarily relocated to ensure the safety of
students during the renovations.
5.1.5 When a facility has been serving as a holding school for a school
community whose permanent school is under construction or
repair.
5.2 Despite any other provision in this policy or any policy of the Board, in
unusual and extreme circumstances such as problems with safe use of a
facility, the director of education may temporarily close a school and
forthwith commence planning for the permanent accommodation of
displaced students.
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Page 9
6.0 Administrative Review of Accommodation Review Process
6.1 An individual or individuals may seek a review of the school board's
accommodation process from the Ministry of Education. In order to seek a
review the individual or individual(s) must:
6.1.1 Submit a copy of the board's accommodation review policy
highlighting how the accommodation review process was not
compliant with the school board's accommodation review policy.
6.1.2 Demonstrate the support of a portion of the school community
through the completion of a petition signed by a number of
supporters equal to at least 30% of the affected school's student
headcount (e.g., if the headcount is 150, then 45 signatures would
be required). Parents/guardians of students and/or other individuals
that participated in the accommodation review process are eligible
to sign the petition.
6.2 The petition must provide a space for individuals to .print and sign their
name; address (street name and postal code); and to indicate whether
they are a parent/guardian of a student attending the school subject to the
accommodation review, or an individual who has participated in the review
process.
6.3 The petition and the justification must be submitted to the school board
and the Minister of Education within thirty (30) calendar days of the
board's closure resolution.
6.4 When the board receives a petition, the board must:
6.4.1 Confirm to the Minister of Education that the names on the petition
are parents/guardians of students enrolled at the affected school(s)
and/or individuals who participated in the review process.
6.4.2 Prepare a response to the individual's or individuals' submission
regarding the process and forward the board's response to the
Minister of Education within thirty (30) calendar days of receiving
the petition.
6.4.3 Post the petition for a review by the Minister of Education on the
board's website.
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Page10
7.0 Administrative Procedures
The director of education is authorized to provide the administrative procedures
necessary to implement this policy.
ADOPTED AND APPROVED JUNE 20, 2007
REVISED MARCH 24, 2010
APM No. A5500
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TERMS OF REFERENCE APPENDIX A
Terms of Reference
1.0 Preamble
1.1 Prior to establishment of the ARC:
• Each year the director of education shall conduct a preliminary
accommodation analysis of all schools under the board's jurisdiction
and present the findings to the board of trustees in the Capital Plan;
• Based on the Capital Plan, the board of trustees may identify a school
or school(s) for further review;
• The director of education shall inform parents, staff, the school
council(s) and the community of the schools' identified of possible
changes in accommodation status.
1.2 The review of a particular school or schools is to be led by an
Accommodation Review Committee .(ARC) appointed by the board of
trustees.
1.3 The ARC assumes an advisory role and will provide recommendations to the
board of trustees.
1.4 The final decision regarding the accommodation of pupils will be made by the
board of trustees.
2.0 Membership of the ARC
2.1 The ARC will be comprised of the following members:
2.1.1 Voting members of the ARC will include the following representatives
from each school:
• Two (2) parents/guardians, of the attendance area of each
school, appointed by the school council
• One (1) student appointed by student council (where a
secondary school is under review)
• One (1) community representative who is a public school
supporter from each municipality within the accommodation
review area appointed by the municipal council
2.1.2 Non-voting Members of the ARC will include the following
representatives from each school:
• Local trustee(s)
• The principal
• The superintendent(s) of education K-12
• The director of education or designate
2.1.3 The ARC will be chaired by the director of education or designate.
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TERMS OF REFERENCE APPENDIX A
Appendix A-2
3.0 Responsibilities of the ARC
3.1 Voting members of the ARC are charged-with:
• Reviewing and amending where new objective information is available
or correction to information is required the School Information Profile
for each of school(s) under review;
• Applying the Terms of Reference and the Reference Criteria to the
proposed accommodation option(s) provided by the director of
education and any proposed accommodation option(s) generated by
the ARC;
• Seeking public input on accommodation options for the schools under
review;
• Creating an Accommodation Review Report that includes;
• The final version of the School Information Profile for each of
the school(s) under review;
• An accommodation proposal or proposals;
• Community input regarding the proposal(s), and
• Other possible options identified by the local ARC as solutions
to the accommodation issues under consideration.
Presenting the Accommodation Review Report to the community at
the final public meeting;
Delivering the Accommodation Review Report to the director of
education;
Presenting the Accommodation Review Report to the Board of
trustees.
3.2 Non-voting member duties include:
• The director of education or designate shall provide the ARC with
information regarding the board's long term planning and capital
planning, including partnership opportunities or lack thereof;
• The director of education or designate shall provide the ARC with at
least one alternative accommodation option that addresses the
objectives and Reference Criteria outlined in the Terms of Reference;
The option(s) will address where students would be accommodated;
• what changes to existing facilities may be required;
• what programs would be available to students;
• and transportation plans.
If the option(s) require new capital investment, the director of
education will advise on the availability of funding, and where no
funding exists, board administration will propose how students would
be accommodated if the funding does not become available;
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TERMS OF REFERENCE APPENDIX A
Appendix A-3
• The director of education or designate shall provide the ARC with a
School Information Profile for each school listed in an Accommodation
Review;
Board administration shall assist the ARC in advertise the public
meetings and make arrangements for the logistics of such meetings;
• Board administration shall post to the board's web site all relevant
information related to the ARC process;
Board administration shall assist the ARC through the provision of
data to analyze accommodation options;
Trustees shall act in an advisory capacity to facilitate discussion
around accommodation options;
The director of education or designate shall present the
Accommodation Review Report, along with an analysis of the report,
and recommendations from staff, to the Board of trustees.
4.0 ARC Operational Rules
4.1 The director of education or designate shall chair the ARC.
4.2 A minimum of thirty (30) calendar days notice of the first public meeting
will be provided. The date of this meeting shall be established by the
director of education.
4.3 All meetings of an ARC shall be open to the public, and the dates of such
meetings shall be published.
4.4 The School Information Profile(s) and the Terms of Reference shall be
presented at the first public meeting. Input from the community will be
received at this time.
4.5 As the ARC considers the accommodation options; the needs of all students in
schools of the ARC are to be considered objectively and fairly, based on the
School Information Profile(s) and the objectives and the Reference Criteria
outlined in the Terms of Reference.
4.6 A minimum of four public meetings are to be held as part of the consultation.
4.7 At the discretion of the ARC additional public meetings may be held where
deemed by the ARC to be necessary.
4.8 Public meetings will be publicized in advance, and held in the school(s) under
review, or in a nearby facility if physical accessibility cannot be provided at the
school(s).
4.9 Attendance at public meetings will be recorded in order to track who has taken
part in the accommodation review process. Attendance must include the printed
name, full address, home phone number, and signature of attendees.
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TERMS OF REFERENCE APPENDIX A
Appendix A-4
4.10 For the board to be able to verify that a non-parent/guardian of a pupil in one or
more of the school(s) under review has participated in the review process, the
non-parent/guardian must have attended one or more of the public meetings
held by the ARC, and their attendance must have been recorded as in 4.9.
4.11 The final public meeting held by the ARC will be for the purpose of presenting
the Accommodation Review Report to the community. Following this meeting the
ARC may further revise the report based on input received at this meeting prior
to delivering the final written document to the director of education.
4.12 The ARC's report shall include the final School Information Profiles(s) and any
proposed alternative accommodation recommendations developed by the ARC.
The ARC may recommend accommodation options that include new capital
investment. In such cases, board administration will advise on the availability of
funding. Where no funding exists, the ARC with the support of board
administration will propose how students would be accommodated if funding
does not become available.
4.13 A minimum of ninety (90) calendar days shall elapse between the first and last
public meeting of the ARC. The date of the last public meeting shall be
established by the director of education, in consultation with the ARC.
4.14 In the interests of achieving a timely conclusion for the community involved, a
maximum of fourteen (14) calendar days shall elapse between the last of the
ARC's public meetings and the delivery of the ARC's final Accommodation
Review Report to the director of education.
4.15 Should an ARC fail to deliver Accommodation Review Report to the director of
education within the fourteen (14) calendar day period, it must request an
extension of this timeline. The request for the extension must be addressed to
the chair and director of education of the board, and include detailed reasons
why the ARC requires an extension to the timeline.
4.16 The board may require the ARC to appear before it to explain the reasons for the
delay, to discuss the progress of the ARC, and to establish timelines for the
ARC's work.
4.17 Minutes reflecting the full range of opinions expressed and materials submitted
at meetings are to be kept, and made publicly available. ARCS and board
administration are to respond to questions relevant to the ARC and its analysis,
at the meetings or in writing appended to the minutes of the meeting, and made
available on the board's website.
4.18 After the ARC has presented the Accommodation Review Report to the Board of
trustees, the ARC will be disbanded.
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TERMS OF REFERENCE APPENDIX A
Appendix A-5
5.0 Reference Criteria
5.1 To consolidate students in sites to achieve sufficient sized student populations
thereby reducing the likelihood of triple grade classes in elementary schools.
5.2 To consolidate students in sites in sufficient numbers to:
Allow for the provision of specialized programs;
• Afford opportunities for teachers to improve teaching practices
through in-school professional learning communities;
Enhance opportunities for students to participate in a range of
extra-curricular activities.
5.3 To, wherever possible, keep the time any student rides on a bus in accordance
with Board Policy 2410, Transportation of Students.
5.4 To reduce, or eliminate, the surplus pupil places that exist in the board and thus
ensure better use of limited resources.
5.5 To, where it meets the needs of the students and the educational objectives of
the board, work in partnership with the local community to make the best use of
the school building (e.g. co-location of community agencies within school
buildings).
5.6 To, where it meets the needs of the students and the educational objectives of
the board, work in partnership with community agencies to augment the
educational experience provided to our students (e.g. reciprocal agreements with
recreation facilities).
5.7 The value of the school to the student is reflected in the following reference
criteria to be used when considering accommodation options.
Factor Comparison Criteria I Considerations
Schools Size and Elementary JK-8 preferred Existing available surplus
Grade 400-550 students spaces in schools.
Configuration Consolidation of sufficient
number of students at one
site to minimize triple
grades.
Secondary 9-12 preferred Existing available surplus
1200-1400 students spaces in schools.
School Utilization Enrolment vs Less than 85% OTG Low student populations
capacity Insufficient student impact on the delivery of
population for program and the ability of
programming teachers to work in
professional learning
teams.
Lower student enrolment
results in fewer staff being
allocated to a school which
has resulted in triple qrade
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TERMS OF REFERENCE APPENDIX A
Appendix A-6
Community
use of school
Financial
Consideration
Transportation
Program Offering
Potential
alternative
uses of the
buildinq
Projected
capital costs
Annual
operational
costs
Capital
funding
Costs
Policy 2400
Multi-age
groupings
Courses
required for
graduation
Specialized
courses
(secondary)
The school site is
used by the
community
Partnerships, leasing,
disposition
5 years
10 years
Efficiency
Competing priorities
Efficiency
I Adherence
Incidence of triple
grades.
Incidence of
combined secondary
courses that allow for
range of course
offerings
Available to students
at all levels and can
be timetabled.
Art, music
(instrumental, vocal),
dance, visual arts,
drama, business,
communications,
technology, computer
classes and a reduction in
the number of extra-
curricular opportunities,
reduces flexibility in student
interactions.
Community use of schools
is an important
consideration when
examining the role of the
school in the community.
Alternative uses of the
school building and site
enhance the community in
other ways
Renovations are costly and
can take resources from
other board. programs.
Duplication of services in
multiple sites that are not
fully utilized is not an
efficient use of resources
Alternative accommodation
must be made if capital
funds are not available.
Transportation is an
ongoing expense. Routing,
walkzones, and belltimes
must be examined to
understand costs.
Student enrolment
determines class and grade
organization.
Lower enrolment results in
less than optimal
combinations.
Lower enrolment
challenges a school's
ability to offer compulsory
courses and address all
graduation pathways.
The
s st Appendix A-7 is
requ ident
population base and
special instructional staff.
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TERMS OF REFERENCE APPENDIX 4
Appendix A-7
Specialist Availability
The ability to run and
high skills
sustain these programs
major
require a minimum student
population base and
special instructional staff.
Extra- Range and
Lower student population
curricular availability
results in fewer teaching
activities
staff. This has the potential
to limit the number and
type of extra-curricular
programs available to
students:
Lower student populations
limit the ability to provide
complete team
membership
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TERMS OF REFERENCE APPENDIX B
Appendix B
Timelines for. Accommodation Review Process
Board names
30 calendar days
school(s) under
minimum
First public
review and
meeting of the
establishes date of
ARC
the first meeting fo
Board staff meet
the ARC
with ARC to
provide
information,
present
alternatives, and
prepare for first
public meeting
14 calendar days
Director presents staff
ARC presents final
recommendation(s) to
10 written report to
)11 the board:
the director
ARC presents report
rf
to the Trustees
If more than 14
days ARC must
request an
extension from the
Board
90 calendar days
minimum
Last public
meeting of the
ARC, report
presented to the
Minimum of two
community
more public
meetings must be
held during this
time period
Minimum 60
calendar days
notice to Board
decision
Regular Board
Meeting
Trustees vote on the
recommendation(s)
Minimum 30
calendar days to
special Board
meeting(s) to hear
delegations
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11 a) - Nottawasaga Valley Conservation Authority, minutes of meetin...
SAGq
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NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
~ F P. BOARD OF DIRECTORS MEETING 04/10
9 April, 2010
TrG : k- Tiffin Centre for Conservation-John L. Jose Environmental Learning Centre
~eso-ao+°
MINUTES
PRESENT:
I Chair: Walter Benotto I Town of Shelburne
I Acting Vice Chair: Joan Sutherland I Town of New Tecumseth
I I
MEMBERS:
r Rick Archdekin
I Mary Brett
Orville Brown
Chris Carrier
Reg Cowan
Terry Dowdall
Tom Elliott
I Ron Henderson
I Ralph Hough
Harry Hughes
Garry Matthews
John McKean
Rick Milne
Fred Nix
Cal Patterson
Gerald Poisson
Ron Simpson
Joan Sutherland
Bill Van Berkel
Robert Walker
Barry Ward
REGRETS:
Dan Davidson
Sonny Foley
Vice Chair, Gord Montgomery
Brian Mullin
Percy Way
Town of Wasaga Beach
Town of Adiala-Tosorontio
Township of Clearview
Town of Collingwood
Township of Springwater
Township of Essa
Township of Springwater
Township of Essa
Township of Oro-Medonte
Township of Oro-Medonte (left the meeting at 11:25 a.m.)
Township of Melancthon
Town of the Blue Mountains
Town of New Tecumseth (left the meeting at 10:30 a.m.)
Town of Mono
Town of Wasaga Beach (left the meeting at 11:25 a.m.)
City of Barrie
Town of Bradford West Gwillimbury
Town of New Tecumseth
Town of Innisfil
Township of Clearview
City of Barrie
Town of Innisfil
Town of Collingwood
Town of Mulmur
Municipality of the Grey Highlands
Township of Amaranth
GUESTS:
Don Pearson, General Manager, Conservation Ontario
Sandy Agnew, Township of Oro-Medonte
STAFF PRESENT:
Acting CAO/Director of Land Operations & Stewardship Services Byron Wesson
Manager of Stewardship Services Fred Dobbs
Director of Engineering and Technical Services Glenn Switzer
Manager of Watershed Monitoring Dave Featherstone
Director of Planning Chris Hibberd
Environmental Officer Barb Perreau
Senior Planner Patti Young
RECORDER: Laurie Barron, Executive Assistant
Page 86 of 183
11 a) - Nottawasaga Valley Conservation Authority, minutes of meetin...
BOARD OF DIRECTORS MINUTES MEETING No: 04-10 9 April, 2010 Page 2 of 5
1. CALL TO ORDER
Chair Benotto called the meeting to order at 9:00 a.m.
2. MOTION TO ADOPT AGENDA
RES.#1 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berkel
RESOLVED THAT: The Agenda for Board of Directors Meeting #04/10 dated 9 April,
2010 be adopted.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. MINUTES
4.1 Minutes of the Board of Directors Meeting 03/10 dated 12 March, 2010.
RES.#2 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berkel
RESOLVED THAT: The Minutes of the Board of Directors Meeting 03/10 dated 12 March, 2010
be approved.
Carried;
4.2 Draft Minutes of the Nottawasaga Valley Source Protection Authority Meeting
01/10 dated 12 March, 2010.
RES.#3 MOVED BY: Bill Van Berkel SECONDED BY: Ron Simpson
RESOLVED THAT: The Draft Minutes of the Nottawasaga Valley Source Protection Authority
Meeting 01/10 dated 12 March, 2010 be received.
Carried;
4.3 Draft Minutes of the Executive Committee Meeting 05/10 dated 26 March 2010.
RES14 MOVED BY: Bill Van Berke[ SECONDED BY: Ron Simpson
RESOLVED THAT: The Draft Minutes of the Executive Committee Meeting 05/10 dated 26
March, 2010 be received.
Carried;
5. BUSINESS ARISING FROM MINUTES
None noted
STAFF REPORTS
6. REPORT OF THE DIRECTOR OF PLANNING
6.1 Permits for Ratification for the period March 4, 2010 to March 31, 2010.
RES.#5 MOVED BY: Robert Walker SECONDED BY: Orville Brown
RESOLVED THAT: The Permits/Approvals issued by staff for the period March 4, 2010
to March 31, 2010 be approved.
Carried;
Page 87 of 183
11 a) - Nottawasaga Valley Conservation Authority, minutes of meetin...
BOARD OF DIRECTORS MINUTES MEETING No: 04-10 9 April, 2010 Page 3 of 5
7. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES AND THE
COMMUNICATION/PR ASSISTANT
7.1 Communications Report - March 2010
RES.#6 MOVED BY: Orville Brown SECONDED BY: Robert Walker
RESOLVED THAT: The Communications report for the month of March 2010 be received.
Carried;
8. REPORT OF THE CAO/SECRETARY TREASURER
NVCA Member Program Review Workshop
Byron Wesson, Acting CAO provided an overview of the NVCA mandate and purpose of
the workshop. The purpose of the workshop was to review Conservation Authority
mandate and NVCA programs and identify and review issues and solutions. The
workshop was intended to give the board members and staff an opportunity to ensure the
NVCA delivers the best programs it can to protect our environment, our citizens and our
local economies as directed by the board members representing the best interests of the
18 watershed municipalities.
Don Pearson, General Manager, Conservation Ontario provided an overview of
Conservation Authorities Profile, Legislative/Regulatory Framework and Watershed
Planning Framework. Conservation Authorities play an important role in conservation,
restoration, development and management of our natural resources. Water must be
managed as an integrated whole to address multiple purposes/priorities. The watershed is
the natural unit for managing water. Integrated watershed management recognizes that
the largest impact on water is from activities on the land. In closing Don emphasized that
successful water management requires partnerships to coordinate actions and share
knowledge and financial resources.
The Board of Directors recessed at 10:15 a.m.
The Board of Directors reconvened at 10:30 a.m.
Rick Milne, member representing the Town of New Tecumseth left the meeting at 10:30 a.m.
Glenn Switzer, Director of Engineering and Technical Services and Ralph Hough, Vice
Chair of the Engineering Advisory Committee reviewed the various programs provided by
Engineering and Technical Services.
Chris Hibberd, Director of Planning and Rick Archdekin, Chair of the Planning Advisory
Committee reviewed the components of planning services provided by the NVCA
Byron Wesson, Director of Land Operations and Stewardship Services and Reg Cowan,
Chair of the Lands Operations and Stewardship Services Advisory Committee reviewed
the various programs and services provided by Land Operations and Technical Services.
Harry Hughes, member representing the Township of Oro-Medonte left the meeting at 11:25 a.m.
Cal Patterson, member representing the Town of Wasaga Beach left the meeting at 11:25 a.m.
Page 88 of 183
11 a) - Nottawasaga Valley Conservation Authority, minutes of meetin...
BOARD OF DIRECTORS MINUTES MEETING No: 04-10 9 April, 2010 Page 4 of 5
QUESTION/DISCUSSION PERIOD
Discussion ensued. Chair Benotto asked the question - which services did the Board of
Directors want reviewed by a third party. The general consensus was that a third party
review of planning services be requested.
RES.#7 MOVED BY: Barry Ward SECONDED BY: Joan Sutherland
WHEREAS: The Board of Directors have reviewed the programs and services provided
by the NVCA; and
WHEREAS: The Board of Directors have identified the following program/services to be
reviewed - Planning Process and Customer Service; and
THAT: A complete review of these services be conducted in the following manner;
THAT: An external review be conducted by a company that understands Conservation
Authority roles with municipalities in regard to planning; and
FURTHER THAT: The review cost not to exceed $15,000.
Carried;
9. NEW BUSINESS
None noted
10. NOTICE OF MOTION
None presented
11. CORRESPONDENCE
(a) Conservation Ontario letter to the Ministry of the Environment dated Mar 11/10
re: Extension of the 2007 Canada-Ontario Agreement respecting the Great Lakes Basin
Ecosystem (EBR#010-9068)
(b) Conservation Ontario letter to the Minister of Natural Resources dated Mar 12/10 re: MNR
Policies and Procedures for CA Plan Review and Permitting Activities.
(c) Nottawasaga Futures to Byron Wesson, Director of Land Operations and Stewardship
Services dated Mar 31/10 re: thank you for supporting the launch of the South Simcoe
Green Economy Transition Centre event.
(d) Credit Valley CA letter to the Minister of Natural Resources dated Mar 26/10 re: Credit
Valley CA meeting with Minister Jeffrey on March 23/10.
(e) Article from March 2010 edition of Municipal World re: 10 Years after Walkerton, author
Charley Worte, Source Water Protection Manager, Conservation Ontario.
(f) Ontario Municipal Board dated Mar 9/10 re: notice of withdrawal of appeal NVCA with
respect to 305 Mill Street, Angus, Township of Essa.
Page 89 of 183
11 a) - Nottawasaga Valley Conservation Authority, minutes of meetin...
BOARD OF DIRECTORS MINUTES MEETING No: 04-10 9 April, 2010 Page 5 of 5
RES.#8 MOVED BY: Tom Elliott SECONDED BY: Robert Walker
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
FUTURE MEETINGS
EXECUTIVE COMMITTEE
EXECUTIVE COMMITTEE - April 9/10 (immediately following the Board meeting)
EXECUTIVE COMMITTEE -April 23/10
BOARD OF DIRECTORS - May 14/10
EVENTS
SPRING TONIC - April 10 -11, 2010
NVCA 50TH ANNIVERSARY COMMUNITY CELEBRATION AND TREE PLANT MAY 1ST 2010
ADJOURN
RES.#9 MOVED BY: Tom Elliott SECONDED BY: Chris Carrier
RESOLVED THAT: This meeting adjourn at 12:03 p.m. to meet again at the call of the Chair.
Carried;
Walter Benotto, N.V.C.A. Chair Byron Wesson, Acting CAO
Dated this day of 2010
Page 90 of 183
11 a) - Nottawasaga Valley Conservation Authority, minutes of meetin...
~asn~r1~t;
' ,q NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
HIGHLIGHTS FROM MEETINGS OF MAY 14th, 2010
N G~
NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY (NVSPA) MEETING -
No. 02/10. Mav 14. 2010
NVSPA ENDORSES REQUEST FOR EXTENSION OF ASSESSMENT REPORT SUBMISSION
DEADLINE
The Lead Source Protection Authority for the South Georgian Bay Lake Simcoe Source Protection
Region will request that the Ministry of Environment extend the deadline to submit the assessment report
to December 15, 2010. The original deadline is July 13, 2010 but the report has yet to be completed and
the public consultation period takes a minimum of 4 months. The delay is the result of many factors,
including the large number of systems and the complexity of the studies.
NVCA BOARD OF DIRECTORS MEETING -No. 05/10. Mav 14. 2010
BOARD WELCOMES NEW MEMBER FROM THE TOWNSHIP OF MELANCTHON
Chair Benotto welcomed Mayor Debbie Fawcett from the Township of Melancthon. Mayor Fawcett is
replacing Garry Matthews who recently resigned from the NVCA Board of Directors.
NVCA 2009 AUDITED STATEMENTS
Michael Laycock, Auditor from BDO Dunwoody, presented an overview of the Audited 2009 Financial
Statements to the NVCA Board of Directors. Mr. Laycock noted it was a clean audit with no major
concerns. The NVCA ended the year with a small surplus.
NVCA 2010 BUSINESS PLAN APPROVED
The Board of Directors approved the 2010-2012 Business Plan. This strategic document provides
specific direction to implement the approved 2010 budget, as well as broad direction for 2011 and 2012.
NVCA WILL CONTINUE WORK ON MEMORANDUM OF UNDERSTANDING FOR SERVICE
DELIVERY IN SEVERN SOUND WATERSHED IN THE TOWNSHIP OF ORO-MEDONTE
The Board directed NVCA staff to begin working with the Township of Oro-Medonte again on a
Memorandum of Understanding, subject to Oro-Medonte council withdrawing the township's 2010 levy
appeal. A resolution had been passed at the March 26th Executive Committee meeting directed NVCA
staff to cease work on the agreement. The MOU is in regards to environmental service delivery in the
Severn Sound watershed in Oro-Medonte and is between the NVCA, the municipality and the Severn
Sound Environmental Association.
NVCA BOARD HEARS CASE ON APPLICATION FOR DEVELOPMENT IN A FLOODWAY IN THE
TOWNSHIP OF ESSA
The Board of Directors reviewed an application under the Conservation Authorities Act to develop and
place fill on approximately two-thirds of a property at 305 Mill Street in Angus, which is designated as a
floodway. Board members voted to allow the development of a Canadian Tire retail store, gas bar and
automotive centre on the west side of the property, subject to the proposed work meeting NVCA
conditions to dry flood proof the structure. The applicant was able to demonstrate that the proposed
works would not result in adverse off-site flooding.
The board voted to keep the remainder of the site maintained as floodway.
Future Meetinas and Events
Executive Committee meeting - May 28
Board of Directors meeting - June 11
Nature at Night at the Tiffin Centre - June 18
For more information contact:
Wayne Wilson, CAO/Secretary-Treasurer
(705) 424-1479, ext. 225
wwilson(anvca.on.ca
Page 91 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe
Region
Conservation
Authority
May 12, 2010
Mr. Doug Irwin
Director of Corporate Services, Clerk
Township of Oro-Medonte
Box 100, 148 Line 7 South
Oro, ON LOL 2X0
Dear Mr. Irwin,
I me rn a t I on al
Riverfoundation
MAY i b 2610
Proud Winner
C)RO-MEfyl0,-4'!-F- of the 2009
TOIr'UN-3HIP International
Thiess Riverprize
SENT BY REGISTERED MAIL
Re: 2010 Lake Simcoe Reeion Conservation Authority - Budget and Municinal Levies
The Township of Oro-Medonte is an important and valued partner of the Lake Simcoe Region
Conservation Authority (LSRCA). On behalf of the LSRCA members and staff, I extend to you our
sincere thanks for your support of our 2010 Budget and for the assistance provided during our
budget process.
The Lake Simcoe. Region Conservation Authority's Board of Directors, at their meeting held on
April 23, 2010, passed the following resolution:
Moved by: B. Drew Seconded by: J. Rupke
BOD-062-10 RESOLVED THAT Staff Report No. 07-10-AC entitled 2010 Proposed Budget
be received; and
THAT the Administrative Committee recommend to the Board that
the 2010 budget estimates, with projected revenues in the amount of
$15,294,466 as presented in the 2010 budget book be approved; and
THAT the Administrative Committee recommend to the Board that
the net reserve appropriations in the amount of $112,745 as outlined in
the 2010 budget book be approved; and
THAT the Administrative Committee recommend to the Board that
copies of the approved budget be circulated to the Lake Simcoe Region
Conservation Authority watershed member municipalities; and
FURTHER THAT each watershed member municipality be formally
advised of their respective share of the general levy and special capital
levy.
CARRIED
The voting on the Conservation Authority budget resolution is based on a weighted majority
voting procedure with votes weighted by proportionate share of the total assessment, in
accordance with the Ministry of Natural Resources policy and protocol developed by the
Association of Municipalities of Ontario and Conservation Ontario. The budget resolution requires
120 Bayview Parkway
Box 282, Newmarket, Ontario L3Y 4X1
Te1:905.895.1281 1.800.465.0437 Tax:905.853.5881
L-Mail: infoL-lsrca.on.ca Website: www.lsrca.on.ca A ~~r/
Watershed.for Life
Page 92 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe
Region
Conservation
Authority
May 12, 2010
Page 2
a weighted majority of 51% in order to be passed. The 2010 budget resolution was unanimously
passed by the Members in attendance with a 100% weighted majority. The vote was recorded as
follows:
Representative
Partner Municipality
CVA
YEA NAY
Councillor Sandy Agnew
Township of Oro-Medonte
1.54%
X
Mr. Eric Bull
City of Barrie
12.85%'
X
Councillor Glenn Campbell
„City of Kawartha Lakes
0.62% ,
Absent
Deputy Mayor Gord Wauchope
Town of Innisfil 11
5.77%:
X
Councillor Bobbie Drew
Durham Region (Scugog)
3.01%
X
Councillor Ken Ferdinands
York Region (Wh itch urch-Stouffvil e)
7.14%
X
Regional Councillor John Grant
Durham Region (Brock)
3.01%
Absent
Mayor Robert Grossi
. York Region (Georgina)
7.14% :
X
Councillor Virginia Hackson, Chair
York Region (East Gwillimbury)
7.14%
X
Regional Councillor Howie Herrema Durham Region (Uxbridge)
3.01%.
X
Councillor Barbara Huson
Town of New Tecumseth
0.67%'
X
Councillor Evelina MacEachern
York Region (Aurora)
7.14%
X
Councillor John McCallum
Town of Bradford-West Gwillimbury
5.02%
X
Councillor Alex Nuttall
City of Barrie
12.85%
Absent
Councillor John O'Donnell
Township of Ramara
1.67%
X
Councillor Jack Rupke
York Region (King)
7.14%
X
Regional Councillor
York Region (Newmarket)
7.14%
Absent
John Taylor
Mayor James Young
York Region (at Large)
7.14%
X
Total
100%
76.38%
Please accept this letter as notice that Township of Oro-Medonte's portion of the general levy
for 2010 is $30,434.
Page 93 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe
Region
Conservation
Authority
May 12, 2010
Page 3
In accordance with Sections 27(8) and 27(9) of the Conservation Authorities Act, any appeals to
the Ontario Mining and Lands Commissioner must be made within thirty (30) days from the
date of this letter. We would request that you advise us should you wish to make an appeal of
the levy.
The LSRCA also appreciates the commitment and funding support to its special capital
programs. The special capital levy for 2010 is $26,165.
Enclosed with this letter is a copy of our 2010 Budget Book and Staff Report, 17-10-AC, both of
which were presented and approved by the Board at the April 23, 2010 meeting. This budget
advances the ability of staff to conduct necessary scientific research, implement protection and
restoration programs and continue to engage the community through education and outreach
programs with a collective view of addressing the pressures facing Lake Simcoe and its
watershed. Also enclosed is a copy of the final 2009 Audited Financial Statements for the
LSRCA.
Further, please find enclosed an invoice in the amount of $56,599, which represents both the
General and Special Capital levies. If you require clarification or any further information, please
do not hesitate to contact me or Jocelyn Lee, General Manager, Corporate and Financial
Services.
Again, on behalf of the Lake Simcoe Region Conservation Authority, I thank you for your
partnership and support.
Yours truly l/
D G yI-Wood, CMM III
Chief Administrative Officer
Copy: kuncillor Sandy Agnew, LSRCA Board Member (w/o enc.)
J. Lee, General Manager, Corporate & Financial Services LSRCA (w/o enc.)
P. Gravelle, Director of Finance /Treasurer, Township of Oro-Medonte (w/enc.)
Robin Dunn, Chief Administrative Officer, Township of Oro-Medonte (w/enc.)
E n cs.
/rsf
Page 94 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Q Lake Simcoe Staff Report No.: 07-10-AC
Region Page No. 1 of 7
Conservation
Authority Agenda Item No. XII(a) AC-04-10
TO Administrative Committee
FROM : Jocelyn Lee
General Manager, Corporate & Financial Services
DATE: April 16, 2010
SUBJECT: 2010 Proposed Budget
RECOMMENDATIONS: THAT Staff Report No. 07-10-AC entitled 2010 Proposed Budget be
received; and
THAT the Administrative Committee recommend to the Board that
the 2010 budget estimates, with projected revenues in the amount
of $15,239,563, as presented in the 2010 budget book be
approved; and
THAT the Administrative Committee recommend tothe Board that
the net reserve appropriations in the amount of $113,909 as
outlined in the 2010 budget book be approved; and
THAT the Administrative Committee recommend to the Board that
copies of the approved budget be circulated to the Lake Simcoe
Region Conservation Authority watershed member municipalities;
and
FURTHER THAT each watershed member municipality be formally
advised of their respective share of the general levy and special
capital levy.
Purpose of Staff Report:
The purpose of this Staff Report is to provide the Authority's Administrative Committee with the
2010 Proposed Budget book which contains the 2010 proposed budget estimates for their review
and recommendation to the Board of Directors for approval.
Background:
On October 23, 2009, the Board of Directors reviewed and approved a Staff Report No. 61-09-BOD
regarding the proposed 2010 budget development process, assumptions and schedule. As a result
of the current economic climate and the LSRCA municipal partners' budget requirements, the
LSRCA's required 6% base general levy increase was decreased to 3%. It was anticipated that the
3% increase would still allow for•a 1% economic adjustment to salaries and wages. Howeverdueto
budget pressures and the reduced 2010 general levy increase, and in order to comply with the
Page 30 of 36
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Staff Report No.: 07-10-AC
Page No. 2 of 7
Agenda Item No. XII(a) AC-04-10
government's 0% guidelines, adjustments to salaries and wages were not processed.
On December 8, 2009 a verbal update of the 2010 Budget Development process was provided to
the Administrative Committee and the session provided an opportunity for dialogue, questions,
input and recommended direction from the Committee. The Administrative Committee advised
that given the current economic status, staff will likely meet some challenges.
On April 21, 2010 a detailed budget presentation will be provided to the Administrative Committee
for the 2010 proposed Budget. Key budget issues will be discussed and the Administrative
Committee will be asked if they have any final requests or recommendations to be incorporated
into the final 2010 budget.
In addition, overthe past several months LSRCA staff met as a full management team on a number
of occasions to review and develop the 2010 proposed budget. LSRCA staff had a number of
meetings and ongoing dialogue with staff from the various partner municipalities. LSRCA staff has
also made 2010 budget presentations to various municipal councils and committees.
The document, entitled 2010 Proposed Budget will be distributed at the Admin Committee
meeting. The document reflects municipal and provincial funding projections, proposed transfers
to and from reserve, inclusion of deferred revenue and updated Conservation Authority generated
revenue. Qualitative information regarding the LSRCA programs and services is provided to
support the quantitative budget schedules. The 2009 actuals have been finalized as part of the
financial year end process and as such the 2010 proposed budget incorporates allocations from the
2009 year-end deferred revenue and proposed appropriations to/from the 2009 year-end reserve.
It is also useful to note that the projected funding reflects the amounts actually approved by the
councils of the partner municipalities and/or confirmed by municipal staff as expected for
approval.
Issues:
Although detailed information is provided in the 2010 proposed budget book, some highlights
regarding the 2010 proposed budget are as follows:
1. Federal Funding for Lake Simcoe
The federal government announced in 2008 a funding commitment of $30M towards projects to
preserve and protect the environment of Lake Simcoe. For the 2010 budget the projects and
programs that were known to be approved by the federal government have been included in the
revenues and expenditures. There is a significant impact resulting from the inclusion of the
federally funded programs in the amount of $1,328,899, an increase of $133,749 over the 2009
budgeted level.
Page 31 of 35
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Staff Report No.: 07-10-AC
Page No. 3 of 7
Agenda Item No. XII(a) AC-04-10
2. Donation Revenue
A significant amount of donation revenue from the Lake Simcoe Conservation Foundation has
been included in the 2010 budget. Although it is typical that there would be marginal donation
revenue included in the annual budget in any given year, as it is usually deemed premature to
estimate the amount of donations that may be received and which particular programs and
projects might be funded, there is a need in 2010 for increased foundation funding for the LEAP
program. This is due to the very successful level of activity that took place in 2009 for the LEAP
program, which in turn consumed almost all of the deferred revenue funds. A meeting took place
between LSRCA staff and Foundation staff to discuss the appropriate funding requirement. The
2010 budget includes $323,000 additional funding forthe LEAP program. The traditional $30,000
donation from LSCF for Scanlon Creek continues to be included, as does the amount of $59,318 for
the forgivable loan interest portion from York Region.
3. Fee Revenue
A steady decline in planning and permit fee revenues throughout 2007 and 2008 was recognized
by staff and accounted for in the 2009 budget. While the 2009 actuals were below budget, it is
anticipated that 2010 revenues will reach the 2009 budget figures. As such, the planning and
permit fee revenues budgeted for 2010 has not been changed from the 2009 budget level.
4. Staffing Changes
The 2010 proposed budget incorporates the addition of two regular staff positions as follows:
• 1 FTE Human Resources Assistant, at an annual cost of $57,924, wages and benefits.
• 1 Contract position for a FTE Facilities and Assets Maintenance Technician, at an annual
cost of $56,780 which is prorated for'/ of the 2010 budget year at a cost of $37,980 for
wages and benefits. The annualization impact for 2011 is $18,800.
In November 2009 the Chief Administrative Officer, Gayle Wood presented to the Board of
Directors an Organizational Enhancement model to address the economic pressures of the future
and ensure the evolution of new and continuing partnerships. Both of the new positions noted
above were part of the approved organizational enhancement plans. The organizational
enhancement plan also included a change in the structure to four key divisions which include the
positions of:
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Staff Report No.: 07-10-AC
Page No. 4 of 7
Agenda Item No. XII(a) AC-04-10
• General Manager, Corporate Communications & Education -To be announced
• General Manager, Conservation Lands - Brian Kemp
• General Manager, Corporate & Financial Services-Jocelyn Lee
• General Manager, Watershed Management - Mike Walters
The salary and benefits changes relating to this change were accommodated through the salary
and wage benefit amount available underthe old structure forthe Director of Corporate Services
position which was open at that time.
5. Administration Building
The fully forgivable ten year loan issued by the Region of York in the amount of $1,770,059
representing their respective financial commitment towards the administrative building addition is
in its fourth year in 2010.The opening balance of this loan in 2010 is $1,475,486. The expectation is
that the annual principal and interest on this loan is forgiven annually each April. As such, related
to this loan, the 2010 budget provides for interest expense and offsetting donation revenue in the
amount of $59,318.
6. Reserves and Deferred Revenue
For purposes of developing the 2010 preliminary proposed budget, the unaudited 2009 year end
reserves, as proposed, and deferred revenue balances, have been reviewed and have been
incorporated into the 2010 proposed budget. A summary of proposed reserve fund transfers and
projected balances is provided in the Financial Reports section of the 2010 budget book and is
included here for additional reference.
For the rental properties and the vehicle and equipment programs, appropriations to and from the
reserve accounts are required each year. Surplus' are common with the rental properties and are
budgeted to transferto the reserve as it is expected in future periods the funds will be needed to
maintain the capital property. It is also normal practice to budget for draws on these reserves in
years when expenditures foreseen exceed current year's projected revenues. Therefore,
appropriations may be expected in both directions to and from these reserves on a yearly basis.
The Nutrient Management reserve was established in 2000, from funds received through the
Nutrient Management Program approved in 1998. Allocations from this reserve are for storm
water management projects within our partner municipalities. The 2010 storm water
management projects for municipalities that have some funding available in this reserve have been
drawn upon.
Page 33 of 36
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Staff Report No.: 07-10-AC
Page No. 5 of 7
Agenda Item No. XII(a) AC-04-10
The Reserve Activity in the 2010 budget is;
• Draw-on Nutrient Management Reserve Funds - $(49,112)
• Draw on Vehicle Reserve towards new vehicle purchase - $(22,599)
• Draw on Administration Building Reserve for Windows and Siding as per approval received
from BOD in 2009 for work-plan in early 2010 - $(16,000)
• Draw on Sheppard's Bush Small House Reserve for Scanlon Creek Farm House - $(1,700)
• Appropriation to Vehicle & Equipment Reserve from Equipment Program $2,229
• Appropriation to new Parking Lot Reserve for future capital work - $180,091
• Appropriation to Sheppard's Bush Small House Reserve for rental property surplus $6,000
• Appropriation to Sheppard's Bush Large House Reserve for rental property surplus $15,000
Total net Reserve activity in the 2010 budget is $113,909 transfer to reserves.
7. Board Budget Approval Voting Procedures
The following procedures will occur when considering the 2010 Proposed Budget at the April 23,
2010 LSRCA Board of Directors meeting:
a) An overview of the 2010 Budget will be presented.
b) A roll call of the members present will be completed by the CAO.
c) The budget vote will be recorded and each Member will be called upon in alphabetical
order requested to vote yea or nay to the proposed budget. Further, the vote will be
weighted based upon the current value assessment (CVA) of each municipality within the
watershed. The Region of York's vote is required to be capped at 50%.
d) the recorded vote will be taken as follows:
Representative
Councillor Sandy Agnew
Mr. Eric Bull
Councillor Glenn Campbell
Councillor Gord Wauchope
Councillor Bobbie Drew
Councillor Ken Ferdinands
Reg'l. Councillor John Grant
Mayor Robert Grossi
Councillor Virginia Hackson, Chair
Reg'I. Councillor Howie Herrema
Councillor Barbara Huson
Councillor Evelina MacEachern
Councillor John McCallum
Partner Municipality
CVA
Township of Oro-Medonte
1.54%
City of Barrie
12.85%
City of Kawartha Lakes
0.62%
Town of Innisfil
5.77%
Durham Region (Scugog)
3.01%
York Region (Wh itch u rch-Stouffvi le)
7.14%
Durham Region (Brock)
3.01%
York Region (Georgina)
7.14%
York Region (East Gwillimbury)
7.14%
Durham Region (Uxbridge)
3.01%
Town of New Tecumseth
0.60%
York Region (Aurora)
7.14%
Town of Bradford-West Gwillimbury
5.02%
Page 34 of 36
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Staff Report No.:
Page No.
Agenda Item No.
Councillor Alex Nuttall
Councillor John O'Donnell
Councillor Jack Rupke
Reg'I. Councillor John Taylor
Mayor James Young
City of Barrie
Township of Ramara
York Region (King)
York Region (Newmarket)
York Region (at Large)
07-10-AC
6of7
XII(a) AC-04-10
12.85%
1.67%
7.14%
7.14%
7.14%
In order to pass the budget, 51% of the votes determined by CVA are required. Based on the
results of the recorded vote, the member municipalities will be advised of the outcome of the
budget decision and levied accordingly subject to a 30-day appeal period.
Relevance to Authoritv Policv:
The Authority works in partnership with its watershed municipalities to fulfill the objective of
protecting and restoring Lake Simcoe and its watershed. The Board of Directors, comprised of
representatives of the member municipalities, approves the budget estimates.
Imoact on Authoritv Finances:
The 2010 Proposed Budget totals $15,239,563 in revenue as compared to the 2009 approved
budget of $15,302,710.
The major factors that influence the approximate $63,147 decrease on a net basis in budgeted
revenue are;
• the significant decrease in deferred revenue funding, offset by...
• the increase in provincial investment, the majority of which is for Source Water Drinking
Protection program.
• the increase in donation revenue from Lake Simcoe Conservation Foundation
• the increase in special capital revenue for new Subwatershed plans in. Barrie
• the increase in special capital revenue for the Natural Hazard Mapping in Innisfil
• the increase in special capital revenue for Asset Management Conservation Area
maintenance for York Region
• the economic adjustment to levy of 3%
• the increase in federal funding for new programs and projects related to Lake Simcoe
Page 35 of 35
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Staff Report No.: 07-10-AC
Page No. 7 of 7
Agenda Item No. XII(a) AC-04-30
The major factors that have influenced the 2010 budget development as compared to the actual
results in 2009 include:
• new staff positions
• projected increase in program expenditures, such as Source Water Drinking Protection
Program, Watershed Science programs, and new federally funded research and
monitoring programs.
Summarv & Recommendations:
The 2010 proposed budget estimates presented in this report reflect an allocation of resources
that aligns with, and supports the LSRCA strategic direction and priorities. This budget maintains
existing programs and services as well as provides for increased program and projects that are
funded from new federal and provincial investments. The budget will advance the ability of staff to
conduct necessary scientific research, implement protection and restoration programs and
continue to engage the community through education and outreach programs with a collective
view of addressing the pressures facing Lake Simcoe and its watershed.
THAT Staff Report No. 07-10-AC entitled 2010 Proposed Budget be received; and THAT the
Administrative Committee recommend to the .Board that the 2010 budget estimates, with
projected revenues in the amount of $15,239,563, as presented in the 2010 budget book be
approved; and
THATthe Administrative Committee recommend to the Board that the net reserve appropriations
in the amount of $113,909 as outlined in the 2010 budget book be approved; and
THATthe Administrative Committee recommend to the Board that copies of the approved budget
be circulated to the Lake Simcoe Region Conservation Authority watershed member municipalities;
and
FURTHER THAT each watershed member municipality be formally advised of their respective share
of the general levy and special capital levy.
Prepared by: ( l
Jocelyn Lee, CIVIA
General Manager, Corporate & Financial
Services
I
Recommended by:
D. Gayle Wood, cMM III
Chief Administrative Officer
Page 36 of 36
Page 101 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
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- ation Auth°rit'
e Conger
d Mission of Nation Authority on
aer Holland valley Cone risdiction
1X1story the UPP
Conservation Authoridty's j oe theueastern side of
Created as 1951, the watershed an With the addition
6
September ,
East "Olland River takeSimc . onservation
covered the Cook's Bay on in ,,60, the G
the Kolland River into watershed rvation Authority In
West Holland River `N valley Conse
of the a the Holland Georgina joined the
Author becam
anew
1970 name emerged
ity a;;ties of Scott and
, the municip with this change
Authority and ation Authority
conservation ConseN 4 and an additional
Lake 5imcpe ;n 197
_ South in 1978. To
Co here nservation Authority ion occ
wined the at. n Authority's name
Innisfil j urred
Durham Reg on MY
include nart the ConservAuthority
expansion fle aet the area it served,
gi n on me under nship from
better re e ke 5imcpe of Brock Tow
changed to the no V er portion ation Authority
remaining a under ConseN
9s 1985. The Talbot River ca
act of the Provincial
created in 1946 by an restoration
conservation,
ation authorities, land and natural
Canservare mandated to ensure the water, ental and
Legislatures man, environm
anagement of Ontarios
responsible m that balance hu ation Authority
and through Programs lake Simcoe Region ConseN of focus.
within four areas :
economic needs. The ices w
Provides Programs and serv
Science and Research ra'don
and aestO
Protection and outreach
Educatio Suppo
Pro rt it Boundary
the southern
gram .96, Innisf ends affects
2009 gill ass the BaTherrie-Act ext
on December 15.2009 was Passed. change
of Barrie. The included
Adjustment Act' arated City levy
reviou,iyill impact the
of the sep es of lands n the
boundary W hectarme P1
change v
In are
..Proximately 2s mcoe County nd Town are
n of Innisfil, S! entfigures re
The City of Barrie a ssen the
,tow w
ssu
ent beteen Current value asset and are i etl
appo~i' . ear 2011, ortionm November
beginning in the Y allocate levy app s n N
the Authority toMinistry of Natural Resource As of November
used by by the coming Year.
on to the joined the Authority et Purposes in t assedhe existing
Beaverton
arnara 2003 to the therefore the
in 2~0' edante and R in May ear for buds been P,
jurisdiction of pro-M vote each Y not be budget year.
Townships A unanimous 2009 gip 19r had 2010
In 2001, the a~nership• uthoritY's used far the
Conservation A of Barrie. boundarieswere with our
conservation Authority c e on
Region of the City watershed
d the rake Simo ern porti coe and its
' exPande include the north quality of i ake Sim
jurisdiction to of the environmental health and Q
0 lion
LO and restora,
tection artners.
CD
I.SRCA INlis$'Ou tatemet't ro ent p
o r To provide leadership Vn the Pother gove
m rnor
unicipal and
O Community. -
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. 'SYfiH1UYNeC. J _
~e SjmCOe,Watershet~ made a
to 0j the thority over the Years has requires
.the State Conservation
the magnitu
de of the issues Thew°rk of the significant difference, alfhoug
done. where
► much more to be amic envir°nmentnetits at the
watershed is a dyn New develop
Lake Simcpe art of our reality. new pressures
The constant P els are creating
ion Conservation
change is a federal lev will
al, provincial and Lake Simcoe Reg
municiP for the primary bus iness xt five years.
and new opPp1tun+ti 11
ica lly, the follow" n g over the ne
+ Strateg our p n
Authority. Influential in
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ntity, natural
quality, water qua
nt regulationsdevelopmentand
including water
,SRCA will be
implementation, manageme
hout2010,the Committee
heritage, Shoreline Throng Science Advisory will
subwatershed planning Simcoe Authority
both the Lake efts for the
represented on Committee. Lead pr°1 budgeting, stewardship,
and Coordinating 'Planning, water bwatershed strategies.
include su storm water and phosphorous
f econ°mic
be Patti" a ion Act, was
Coe protection plan Simcoe Protect b the Minister
Lake Stu' Bill 99, the Lake +slature by
2008, in the Ontario leg was posted to the
On June 17
introduced for first rea Also on this date, Bill 99 fora 60-day review
ent. A po second reading
of the Environm hts Registry entered 'Into
Environmental Bill of Rig ber 1, 2()()B. On
September 22, 2~g' Bill 99 ecem a law
period. On ° third reading °n Protection Act becam
ressed t Lake Simcpe lake Simcoe Protection
and Prog 2408, the ntil
14, ment of a for comments u
in the develop on the F JunF01 2,
The Act resultedwh. h was posted 2009
plan lthe plan)
2009 and was aPPr°ved on to assisting the
March 16, he plan in relation
of Plan
LSRCA is referenced in t
rote in many areas
The _ ,.r .laving a key
ns inthe midst ° f
Funding 13 timeframe beg, SRCA is a public agency fedeaa
20
he I
T uncertainty The unicpal, provincial generated and through an
turbulence and
a combination of m e i rmitting
largely throug revenu
aining education' Pi
Wants' The rem on a11 levels of
levies and ices that include ressure
ent of fees for serv will put P to carefully
assortm conomic cl+mate various taxes and
The e to the rams and
and planning. eases
ent t o l i m i t incr O J N arious grog
governm funding ctation of continued, of
d rioritize th erthere is an a%pe IV In light
consider an p e time, 'Iy. particular
of meet and the
services. At the sam level of se over'n
a cases increased, from all levels g
and in mny flake Simcoe
the attention on collaborative partnerships,
public. a focus on collab° rovince,
well as with the P
will necessit to . at level, as w
The situation local m
particularly at the and stakeh°Iders-
the federal government an
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Lake Simcoe Clean Up Fund
The federal government's Action Plan for Clean Water, announced
in the March 2007 budget, provided a Lake Simcoe Clean-Up Fund
(LSCUF) of $12 million over two years to support the clean up of
Lake Simcoe. In February 2005, the figure was increased to $30
million and the term was extended through 2012.
Projects completed with funding support from the Lake Simcoe
Clean-Up Fund are expected to improve water quality for
recreational use, substantially reduce phosphorous loads from
urban and rural sources, and advance the restoration of a
sustainable cold-water fishery and the ecological integrity of Lake
Simcoe. The fund is being administered by Environment Canada in
consultation with Fisheries and Oceans Canada, Agriculture and
Agri-Food Canada, the Province of Ontario, the Lake Simcoe Region
Conservation Authority, and other key stakeholders. The
Conservation Authority's Landowner Environmental Assistance
Program funding, is key to leveraging funding from the federal
government.
The LSRCA, working with its municipal and government partners,
community groups and landowners, develops proposals for
prevention and restoration projects and monitoring and research
programs for funding consideration under the fund. Environment
Canada is assisted by the Protect and Preserve the Environment of
Lake Simcoe (PROPEL) committee and by a Technical Review
Committee in the review and approval process of project
submissions.
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Member Municipalities and Board of Directors
To protect and restore our watershed, the municipalities within our
partnership appoint members to serve on the Conservation
Authority's Board of Directors.
Hackson, Chair
Durham Region (Scugog), Councillor Bobbie Drew,
Vice-Chair
Township of Oro-Medonte, Councillor Sandy
Agnew
City of Barrie, (Citizen Representative) Mr. Eric Bull
City of Kawartha Lakes, Councillor Glenn Campbell
York Region (Whitchurch-StoufMile), Councillor
Ken Ferdinands
Durham Region (Brock), Regional Councillor John
Grant
York Region (Georgina), Mayor Robert Grossi
Durham Region (Uxbridge), Regional Councillor
Howie Herrema
The Board provides governance for the Conservation Authority and
its programs. The Board is also involved in hearings stemming from
planning and regulatory activities under the Conservation
Authorities Act.
Town of New Tecumseth, Councillor Barbara Huson
Town of Bradford West Gwillimbury, Councillor John I
McCallum i
York Region (Aurora), Councillor Evelina MacEachern
City of Barrie, Councillor Alex Nuttall
Township of Ramara, Councillor John O'Donnell
York Region (King), Councillor Jack Rupke
City of Orillia (Ex-Officio), Mayor Ron Stevens
York Region (Newmarket), Regional Councillor John
Taylor
York Region (at Large), Mayor James Young, (East
Gwillimbury)
t
Town of Innisfil, Deputy Mayor Gord Wauchope i
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Staff Team
Salaries and Benefits
On October 23, 2009, the Board of Directors reviewed and approved
a Staff Report regarding the proposed 2010 budget development
process, assumptions and schedule. As a result of the current
economic climate and the LSRCA municipal partners' budget
requirements, the LSRCA required 6% base general levy increase
was decreased to 3%. It was anticipated that the 3% increase would
still allow for a 1% economic adjustment to salaries and wages.
However due to budget pressures, the reduced 2010 general levy
increase, and in order to comply with the government's 0%
guidelines, adjustments to salaries and wages were not processed.
2010 New Staff Positions
The 2010 proposed budget provides for the addition of two regular
staff positions as follows:
Full-time regular positions:
1 FTE Human Resources Assistant (to support human resources
functions)
Temporary contract positions:
1 FTE Facilities and Assets Maintenance Technician (to support the
maintenance of the Authority's properties (lands) and asset pools)
Organizational Enhancement
To address the economic pressures of the future and ensure the
evolution of new and continuing partnerships, the Authority G)
sv
enhanced its organizational structure in 2010 under four key
(D
divisions, as follows:
O
• General Manager, Corporate Communications & Education Q
-To be announced
• General Manager, Conservation Lands - Brian Kemp Q
r-
• General Manager, Corporate & Financial Services-Jocelyn O
77
Lee
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• General Manager, Watershed Management-Mike Walters n
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7
A Ntunicipal pattoers
ms within the
UfRevenue
ecW capital progra
au Landowners
Special capital ~used to fund Sp
the Basin Wide lnitlat'►ve~~ Scientific monitoring
Contributions are EAP}'
~V Q~,eW watershed including program L
Environmental Assistance rams.
on a 3010 increase to
409 as
General Levy eneralW based ents. The odelling Pr°g d to 2
estimates are g ~A adjustor
the r
The espective
2010 budget al contributions ptusroVed by
009 Municip nding aPP et, and
respective 2 resent thefu 410 budg Act,
increases rep preparation for the 2 dar, Adjustorent
funding partners* in P by the
municipal p the Barrie-Innis fit Bmunicipal partners
of Bill 196, Ties for both ides with
anticipation ounda two Author
review of the b done.The and NVCA
2W9' a Authorities was a area are L5RCA a that the
anon Proposed chang during this exercise theas
Conserv over the sized r the a
jurisdiction It was recog Authorities fo ent was
aValleY1• the two adjustor
~Nottawasag boundaries between accordingly an the
geograPhic be corrected and he change resulted to
2010 budget {rom 7290 to 71° Far
serviced needed to
implemented for the n ing As a result of
the City of Barrie changing
72%to 58'0- I IeW impact
gene
share for change wasro enera on page
L5RCA hl the the overall
of Innis
the town ndary correction, unicipality is outlined
this geographic bou T
21% increase. he funding
punts to
and predictive m 2010 as G°mpare
level in The additional fund~he are
EAP
The increased funding K ram,
9 amounts to $54_0 planning grog ►n As
on page 2 watershed Mapping p rogra
outlined targeted to the Sub odelling primarily k of funding included to ilding
ram and the Natural Nazar d M
grog iorately $200 Administration
is aPProx ent in the of the new Accessibility
well, there ital investor uirements that in 2009
for a one-time cap islated re( note
Lot, and the leg it is useful to
f municipal
parking with Disabilities ActntleveT309
for Ontarians 1eving significa ydide Initiativ es and
RCA was ac h• rams such as the Basin- there is an
the 0 in prog $1 of municipal funding
contributions for every 4 from other funding
e cases ately $ ernments• The
LEAP, in som ent of apProxim ovincial gov
tm and Pr
ISO
29• compared to 2009 a in
funding in 2010 as factor and general
The increased creased
des for a 1% inflationary
additional inves the federal a funding.
marily from to leverag
sources, Printinues with the plan
2010 budget co Fu'adln nment and the
and Vederal of the Env"
pr~yVinctal an the Ministry butefundingto such initiatives
Provincial agencies, namely
Ministry of Natural Resources, contri
-0 $51K and prove
to cost pressures.
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assessnt
round water Lion A hor"
source Protection,ghe Conservation Resources
king Water and repairs. Natura
as Drin l review ministry and flood-
studies, and dam nd. from the {load warning the
ts towards the
also receives annual fu en related to
as program transfer paym al fees and leg mandated by the
control programs uirement rn ram the
and-erosion ent reG and to this pro
With reg last five Years and,
regulation and enforcement
Consevatian Act. same for the ode to the
earned.
Authorives ned the uest has been mfunding support
level has retrial Ontario,
funding ryation r°vmcral
con a req
through e to restore p
Minister of Natural Resources
onal projects
additi
to traditional levels. anticipating and the
on Authority is also hoot 2010, bey to be
the conservation ngthroug h. his expected
rovincial fundi some of w Plan.
and related P in the budget lake Simcoe Protection
I amounts included implementation of the in the
to the to particIPate ragram
related is continuing
Authority ran,. This funding p ada•
ation Fund prog ent Can
The Conserv
Law clean p of the Envirl nted over 5
federal lake Simcpe the Minitm impleme
in 2007 oBram is expected to be ate
w d
initiated ' is anticip
as
me $30M {undinS a ral and PtOvinci
years- Additional al funding
included in the budget.
{de beyond the amounts
pi,Wthgt'it~ charged for
Generated includes fees ertY rental,
,~eyeritee the Authority it fees, prop
-p generated by plan review and perm
Revenue g rams, p ice'
~CD education pr eg and fees for sen+
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Pro grams and Services
Science and Research
, best ift Basin-Wide Initiatives producing
and undertaking studies olicies, and p Programs
6asin-wide initiatives Involve develOV
lemented within the entire wage rams
management Practices and
strategies which can be imp
and provide a benefit to all member r next five yea` ssinclude'.
planned for development over
Management practice and
rnent of Best develop new
Research and Develop to research and uality,
The Authority continues rove water q
ement practices to imp rove ecosystem
innovative best manag s to Lake Simcoe and imp to be
reduce phosphorus loading . which are continuing
f the technologies ricultural runoff and
health. Some o stormwater and ag heric sources. 'The
explored involve treating ntributions from atmosP
reducing Phosphorus cotnership with a number of universities
of government, Fun
program is delivered in par
all levels
dean UP
and colleges, the private sector, m
from the Lake Sicoe design
stakeholder graups• Funding to be
ement facility
the Ministry of the Environwater managributed to t
se of
and for u inputs
of the first engineered storm the approval
in the Town of Aurora, reduce phosphorus
constructed Ce waters to the first large scale
Phosloce in Ontario surfshorus loading and
and eliminate internal phosp
tion of a constructed red sand filter for stormwater
apphca
management-
management.
the federal Lake
Water Reclamation and Reuse
received funding from
on the feasibility of
Simcoe in 2009 the Clean Up Authority basin.
Fund to undertake a study take Simcoe
the purified water from
water reclamation ann involves reuse reusing within the for nan-drinking
Water reclamation treatment plants
municipal Wastewater providing water for flushing
Some examples Include s (sod), and
edible crop
purposes. irrigating non- astewater
watering lawns, recycling W
toilets, of the benefits of industrial use. Some
include
horus loading to Lake Simcoe, surface
the phosp round and
Reducing rowing stress placed on g
Reducing the g
h water conservation, flows improving the
waters thraug environmental
Ability to maintain
health and quarry of local rivers and streams, an
Significant cost savings
completion in 2010 and consultation
The study is scheduled for comp scheduled fo
with r the fall.
all our municipal partners is being
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www"00ow- ` the Public and other stakeholders will
further consultation with
then be considered. Strategy occur will
Drb pes- development can quality
Sensitive water quantity and grater ies for controlling c on
New technolog ments by
lored to minimize the imp n ineering departinto official
be exP al planning and e g and inclusion Bu
munlclp with the
through -tiding
policies for consid~valy working
providing draft laps. It will also BILDI and
and secondary Plans- Association tnew technologies
and hand D to incorporate these
industry munltY
velopment cam n
are nearing completion,
which a and risks to drinking
supplies. Scientific studies, which
areas will be
identify Policies and strateg 1es and prevent
continue to in 2010, water supplies
inning risks to seeks to manage
water. Beg {educe existing ram also water
developed to The Prog ment of
from occurring- h the develop water
new drinki riskngs water quantity throug
imates that compare available suppl` to
budget est
demand. way from
de of Subdrv+sw
into Plans off the ground
gtrate~' coe are either washed eroded and
a't er Lake Sim b being
storm entering events or by into the water or
pollutants of snowmelt runoff os. d directly to control
storm to be dep methods
d wetlands to
during the air as dust to off , Current an through
blown into will later ru employ ponds
surfaces Which largely treatment
onto runoff a water quality of the newer
urban stormwater Some site
runoff and provide som cling, utilizing
intercept and nutrient of runoff by harvesting
sediment deposition water
to reduce the amount
and even
initiatives try dscape solutions,
controls,
j $a'~ard "P directs developments steep slopes,
Natura 1791~ I" c h as wetlands,
s Regulation erosion hazard
pntario to natural hazards su floodplain,
rone er belts, The Conservation
lands p rushes, meander
valleys
lake wave up s and rnappappar and ent of reviewing
areas, watercourse ing in its critical role recommendations'
thority uses hazard making recom,n the most
Au lications then rowth
ent aPP developr<1ent and g development
become the
more The intent Is to manage from
le manner, This role has
ainab responsibilities
lanning eats.
sust some P governor
given the transfer of
• avernment to mun►c+pai dated on a
provincial g A. to be reviewed and up
n providing
techniques. water~urce Protection urce',
The dean Water itct is In and containin to be done +
manage water ` inki ng water
~gri at the so
li
municipal dr
kirig tended
ri ation of
hazard ma remains pping nee emergency 5eruices•
The regular basis. Work also al additional detail for municip
eat service Map d other scientific
Managem Mapping and
Emergency of vulnerable
an the Natural Hazard database
Building rogram develops a
models, this p
and prevent ove
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dthen maps
and railroads) an
buildings r°adwavs forecasting and
features te•g' and definitive flood
more accurate
ency services.
municipal
them for m al emerg Tonal
warning for ping within the REegMS mapping in
to protect resources
since it is cheaper
undo the damage'
for alldse$ adat~onsrather than to try
from pefferlaw
ORNLCE' - Durham fans for the beaver River,
developing P
The LSRCA is The additionaitechni~he Region of
Uxbridge 8r°Ok' rovided by Subwatershed
the ex9sting
River and and supportfunding P'
requirements CA to enhance are comPrehe Plan
LSR they anon
developed map ade use of the 2008 and Durham allow the underway to Mensureoraine Conserv
staff
has 20p7 and Ridges hich has m spring of planning arvittes un
LSRCA ork,w
Municipality of Y exercises in Qak
d events in the winter and and consistentwith the
flood event training ervation
two different
action during real floo toRMCP). and the other cons have
put it into act 2009 the Regional ha LSRCA f purham
2008 and again to February rogram to include
the P with its municipal
,,ding lans
The LSRCA ►S now exp and is reviewing P watershed.
ality of purham, throughoutthe
Munictp this Sapp°rt
Partners to expand ental, economic and
Subwatershed planning envlrorirn
tans look at all of the nat of the
Subwatershed ffecting the quality of the analysis and nd understanding
. The initial Policy fanning
Social factors eds
a detailed P
specific subwatersh d enabled in their P
f the subwatershe consider
de to protect
state o for municipalit ies
ons can be m Planning
dations endati ed
recomrr~en recorr~m more inform SPecific rtes, facrlttate
dectsions• lanning ork process.
significant natural ed u uP the P
and speed atnabie
{or lust
money
declsions, rovide a framew fora, activities, and a
tans P of rem will save
Subwatershed P entation these Plans
ent, the timplemUitirnately,
developm munitY action-
focus for com
four years, t Municipality o plan
formal work
over the Past 'Regional a nsure
within the Region to develop
authorities with the tershed Plans and e
worked closely fete subwa Subwatershed
e
and budget to complete guideli
comp nes.
fiance with the eing finalized in 2010*
are b
plans for purham ' oak Ridges
on plans
-'york York Region s lementats the
ORMGP tans required for Imp
Subwatershed q are complete, and East Holland,
bwatersheds for the West a
Moraine su development
are now m black Rivers.
and the
Maskinonge' water quality
Monitoring activities Stream
watershed its monitoring aoundwater and
The LSRCA continuesit surveys' g onitoring• The ti n testing, an►mat P and lake and river level m
flow monitoring,
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t, r. track trends
acuvIties is used to fro
these m
collected from nmer, resulting mediate
information es in the enviroindicates irnfuture chang ation source of
and predict a Sometimes the inform to locate the 5O
climate chang inabOn, and helps the success of
problems such as contain used to evaluate
Results are also projects.
pollution. rovement
mental imP the Regional
environ In
use tHydrologY~1 onse teams cpe water
.
Ftesp water res O County of Sim
water ber of the agreement in the
The LSR is a me, Durham and municipal of York and the teams are
Municipalities rovincial and
Authority and
o erates under a p
t. ''r
response p Conserva al partners.
with the municip
titY network
comprised of provincial and water quan
d upgrades the tem • The
1A
r to ~pT' l R
pee f~ Durham, Toron eillance °f
ter and yOrk, the continued Guality
Ground`"'a onitor;ng ~nvolyes
water levels and v" antedNQuantity of
water Monitoring In
GrOUnd wells for b
on the location, flow
14 monitoring
.C data
T
his produces;., Lake Simcoe. carried out
groundwater in the modelling is funded and of York.
rised of the ReglOns
of the monitoring and comp Nation
much consortium, nine conse other
through the WD" of Toronto and es Moraine.
City Rid$
Durham, the on the Oak encies with a ada direct
peel and with jurisdiction GS0,
and federal ag
authorities ical SuNeY of Can and assets,
partners include P water - Provincial
Geolog By pooling funding
the groundwater
interesting i roundcal SuNeY 1oGS) into
Ontario Geolog address ways to
allows for detailed research cpe basin to
the Program southern Lake Sim
valuable functions.
system of the
and Protect these in early phases is no
improve d i developed eluding sou
ram maintains an reporting sys water supply to
This Prog ental conditions state of the onsible
and the environm reports on the teams are resp
atlon Authority water response
ConseN artners and the strategies. will
municipal p conseNation LS
mending throughout 2010, the art of
for recommending
has become p
and continuing monitoring i data required
Beginning In 2009, This ide critics
Atherly Narro e~ and will provide end out of Lake
monitor the wing into
1 monitoring PrOJ ater flo associated nutrient
the annua balance of w ent of
. _wer calculate the __nue measurem
w
rce
The YPDT groundwater mo a of initiatives ~n ement and
fora variety snag
the area al drinking water m is focused on
used across municip hase,YpDT
water protection, in its third p ent Strategy The
planning- Now water Manage m with
ons
watershed ment of a Ground management decisi and
evelop aide future rces, aquatic
the development
will g dwater resou
overall strategy f the groan
the aim o Protecting supplies-
the e a7iMriat habitat, and water suPP
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Monitoring and research focused on the open lake and nearshore
contribute to a more complete understanding of Lake Simcoe's
ecosystem and allow us to make recommendations that form the
cornerstone of lake and basin management. This information fills
some long-standing data gaps and improves the direction of
management decisions and plan development. This program
complements the water quality monitoring program undertaken by
the Ontario Ministry of the Environment and fisheries monitoring
conducted by the Ontario Ministry of Natural Resources.
Surface Water
Water quality samples and measurements of the water's flow are
taken on 12 rivers entering Lake Simcoe. The information is
combined with biophysical monitoring data (see next section) to
provide a more complete picture of the ecosystem's health. The
problems, and examine seasonal or short-term changes in
surface water conditions such as drought.
Biophysical
We collect and analyze information about fish and fish habitat,
benthic insects, temperature, riparian condition, geomorphic
and physical stream measurements, algae, and aquatic plants
from the watershed streams. This provides detailed information
about stream ecosystems which is critical for subwatershed
planning.
14
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ion and Restoration
prryteCt
I structures risk Of
Water Contro andndreduce
ent - e water flow a re the and bank
Asset Managem anag erosion and
flooding, nities
Water control s mat could result foomde recreational opportu
reservoirs p rovide habitat for
property damage
In addition, water quality and P
instability• imRroVe
to local residents,
ater control
wildlife and fish, currently owns three w
The Conservation Authority
structures. Georgina,
• pefferiaw Dam in the Town of
Brooks Memorial
. the Wesley ewmarket,
Lake Dam Town of N
prncoe ri
yorkRegion I
Durham Region
wartha Lakes
to balance the needs of users
Management plans are critical ent. Passive recreational
icnicking, cross-
need to Protect the environ
with the these lands includes ds of a growing s
opportunities on The dem odern convenience,
skiing and b►rding• and more M rester
country reater variety lacing a g
is p
urces
population for g safe and attractive sites,
Nation Authority and Ws`reso•
as well as clean
demand on the Copse
Properties awned by the ►RCA
• Fairy Area in the tea,
Conservation A Conservation A
in the S~,nlon creek
• Scanlon Creek Dam West Gwillimbury-
in the Town of Bradford-
ent Planning & Coordination
Managem ) of enviranmentally
conservation Area hectares (3,510 acreswetlands,
The upland
-The t1424 hest is
I SRCAo`Nns + watershed including
ithin the shoreline. The Conservation Authority
erosion
sensitive lands w od and
them for their value in dnatura
forests and Lake Simcoe 1 heritage-
committed to maintaining ironmental and 525 acres) of
ortant env hectares 1
control and for their imp additional 617
The ►SRCA also manages an a lands.
forested tracts and natural/cultural heritage
Hectares
pores
313.9
775• _
699A1
1725•
401.2
991.39
17.17
3,5p9.95` 10420.46
Ka HOI DINGS
OTAL LAX lotion 174/ 06
Planning & Ontarao (teg►i Authorities Act
Eny►ronrnentai 06 of the ConservOtion 179 to water hazards.
Regulation lands Prone ertY
Ontario ment away from their prop
directs develop rotects residents and
Pro
A permitting process
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wetlands, watercourses and
from these hazards and maintains w
shoreline habitats for future generations,
advice to its member
on apPlications circulated unde Tonal
RCA also provides Planning
The LS enting rovincial, g
municipalities by cot ,
are satisedo TPehese
planning Act to ensure that aul rem relevant
m from
and municip at legislative req protect people and P
legislative requirements also p ortant natural features. In
while maintaining Ima d implem prepare new reviewing natural hazards, re are for
2410 the Authority will be se
rove cusstome tomer srvlCe in order to P
approaches to imp
new provincial guidelines for service delive
n ?nforcement 06 by directing
perm►tti g and Ontario Regulation 179(
The LSRCA enforces lands within"
development away from
-rush areas of Lake Simcoe,
• flooding and erosion hazard areas,
wave up ds
dynamic such as ice
beaches and
rove to other water related hazar
• areas prone
piling,
• wetlands,
evvew input and review service for its
?tan input and R tan inP lans,
The LSRCA official p
provides a p Comments on
municipal partners, and provides input plans of subdivisions and
P variances. and site Plans'
secondary Plans, zoning by-10's,
consents, minor
c
The Purpose is to:
protect people and Property from natural hazards
and erosion,
including flooding
protect and maintain natural heritage features and
• profunctions, quality In Lake Simcoe
• Maintain and improve the water and its tributaries, and quantity'
Maintain ground water quality
& WarningNetwork RCA as the lead
Forecasting Hated
Flood the LS
in the Lake Si mcoe watershed' To
The provirice o waan ragas desig a the LSRCA issues
agency for ro erty damag , emergency
minimize toss of life a rid property
unicipalities,
imminent risk
on the level of
flood bulletins to the ea end ngd m
services and media. P
three levels of bulletins are issue
High water safety bulletins (water levels are high but
ikely to flood),
rivers are unl
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• Flood advisories (rivers are likely to flood),
• Flood warnings (flooding is imminent or actual).
Flood forecasting and warning systems must be continually
upgraded because of changing watershed conditions due to urban
development and climate change. Recently, flooding has been more
intensive and frequent. There have been two local 1: 100 year
storms - Barrie in 2005, and Newmarket in 2006. A series of events
in the winter of 2009 resulted in the highest flows ever recorded by
the Conservation Authority on gauges in the East Holland, Pefferlaw
and Beaver Rivers. In addition, Lake Simcoe reached record high
levels that have not been seen in over 40 years.
Forestry Service
The LSCRA Forestry Service manages existing forest cover on the
LSRCA's properties to maintain and promote forest health, and
ensure safe public access. In addition, forestry staff works with
municipal partners and landowners across the watershed to
maintain and establish new forest cover that links existing forest,
buffers watercourses, creates new wildlife habitat and contributes
to water quality and quantity. This work is done in partnership with
a variety of groups including local and regional municipalities,
external funding agencies, and the Lake Simcoe Conservation
Foundation. Community awareness of forestry and reforestation
benefits is promoted through community events including
workshops, tree planting events and outreach forestry services.
Forestry Management Partnership - Durham
The LSRCA manages six forest tracts on behalf of the Regional
Municipality of Durham, overseeing all management activities
of the forest including public use, timber management and
property maintenance. These forest tracts contribute
significantly to
the protection of the headwaters of Pefferlaw Brook.
Public recreation, ranging from walking and nature
appreciation, to mountain biking and organized cross-country
races, is a major activity in the forest. Public consultation,
through surveys and stakeholder meetings, provides strategic
input for incorporation into management decisions for the
forest. Through the involvement of a public stakeholder
committee and Durham Region staff, the LSRCA is enhancing
the recreational activities and developing a safer, more
ecologically sensitive trail network.
Natural Planting Partnership - York
The Regional Municipality of York has an established target of
25% forest cover for its total land area. The LSRCA has adopted
this target in its watershed planning process for each of the
Region's subwatersheds. A significant challenge to
accomplishing these goals, however, is the amount of land that
is in private ownership. To encourage private owners to plant
trees on their properties, the York Natural Planting Partnership
(YNPP) provides financial incentives to landowners as well as
technical assistance and planting services.
17
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1 Assistance Prog•am conservation
owner gnvironmenkke 5imcpe Region Cons
d York, Durham nd
LEAP _ Lan between
artnersh%P the and the For over
LEAP is a P bey municipalities, of Agriculture
its mem Ontario Federation financial support
"nor .
Au 'sty, technical and them complete
5lmcoe chapters of the vitled to help
ram haspro atershed, und water
20 Years the prog the entire w and gro
landowners across rove local surface
to landow cts that imP hance wildlife habitat.
ental Prole en work with
environrn soil erosion, and Cp, staff also
quality, reduce
al partners) the GSR 5lmcoe
to our municip overnments, the lake
In addition encies to secure
rovincia► g hroughout
and other funding T
the federal and P
anon Foundation for project
Conserv supp feted.
additional {un 1 ngojects were comp around the
209, over 281 R watersheds
e program has identified several sub
need of attention
Th that are in
watershed River,
East Holland
+ ICidd's Creek,
Maskinonge River ,
Ramara Creeks,
. Musselman's lake,
Holland Marsh'
k
1
with the Lake
works in partnership artners, and
conservation Authority municipal P lish the
Conservation Foundation, rtto accomp
5imcpe Conserv collective effo otland River
community residents in a in the East l4
targets ident~ ent Plan'
restoration Managem
Subwatershed the City of
eam Channel Authority and
Kidd, S Creek Strthe Conservation series Of
ether, lemented to eadwaters
Nlorkingt°€ Partners have imP the h
Barrie and other p mouth at KemPen{elt Bay
to reduce
thedress the opportunity ortu and
projects from to ad other oPP
at Cund nities exist
les Road, habitat. uality
improve water q
emissions and enhance h fitosh r {urther stream
, s length
along the creek
fish habitat in this Coldwate
Plan s staff,
Greeks Restoration ation Authority'
amara 2009, the Consrv groups and the
Through 2008 and stakeholder an for the
Tith local residents, a restoration P
of wo{ Ramara, P This stewardship plan
Township amara. amara Creeks,
eds across R b the R remedial work that
subwatersh area drain ed by
cipal
ects and suggests
characterizes the creeks and muni
ng potential prof in these a support {or this
identifyi water Quality
ve the into lake Simc°CUF Additional
wilt impro empty directly p and iS
drains that through LEA be available
was provided ects may yarn! LEAp and
project ardsh-T Planting prog
ounty Tree ee
funds for spec ifi coeC
through the Sim
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ver Restaration river draining LSCUF-
ollandR~ mostp olluted effort. The8
East K River isthe ration
As the East Holland target for resto
it is a priority
Lake 51mcpe,„
t A-Watershed in the
giver AdoP - The Program
al issues tified ,n both
Mask.,nonge Program addresses the
This cOmrnung p edial Strategy contaminants W
,ask nth
e River Rem other inong hosPhorus
targets and atershed.
areas of the Maskinonge River subw
sources of P 1(200812009)
rural and urban phase
lemerited in 3 phis lan tl►rough community
ro ect is being me t of a stew ardship p
This p J issue identification sough to
involved the develop surveys, an d ti carryingProgthr
landown ring in 2009 an to
ram
consultation, ases 2 and 3, beg don of the adoption
an in
analysis. the implements initiatives began
along the river
of key roes
2012, will involve th ects. N num
top priority prOJ tion ams o the inaugural UP
address restore
including the shoreline
2009, of in-school Procgan
oe event.
►n Keswick, initiatiOndje community
'CA
the creek WITH a P
A Securement he LS?
DWSP)
o DrinkinK Water Source protection E
Ontario rly Actions
Early Act►ons Water Source Protection ublic drinking
The Ontario Drinking uarding °f p to landowners
program contributes to the sanership funding to septic
lies. it provides Pweils, make upgrades
water supplies.
undertake environmental
who decommission unused buffers, and b the
Cant riparian ram is funded y
systems, P The Prog Vulnerable areas
audits Of small businesses. It is
Environment and focuses Water intakes.
of the surface
lnistry al wellheads and with the
around rnunic'p staff in concert ental
implemented by the LSRCA Landowner Environm b both
Conservation Authority's own
API and the costs are share project
Assistance program tLE that benefits from
community ram is
the landowner and the
{or
imPlementa the Early Actions grog
tion•Funding
available until September 2010•
e System 1,0A. easements, t
eritag ental valley and ds stream
hiaturahHurchase and env'ronm forests,
T sensitive lands including
hroug p ore}ine, wetlan,
protects ecologically the Lake S'mcoe sh ernes on
corridors, the Oak Ridges
Portions of and properties
functions of
control and reservoir lands,
flood ment ecological preservation, and
Land 5ecure maintains their Moraine. allows for The Beaver River Land
M strategY•
flood and erosion control,en space.
and op be a maior focus of the
provides Parkland wide land
Securement f cont inues to
T hed
u dating the current waters
he process of P will beg''n in 2010
securement strategy
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Education and outreach
o preek conservation
ltloaTO Education prom are p
rovided at Sc s during the week and
Education Pr ooffered to Youth and adu g
Area and are year, Each year more than 71g00 using
hout the Y ro rams
on weekends throug exposed to high caliber education p a on in a
young people are hasizg watershed conserv
meat of life skills
s the develop Town of
nds-on approach emphasizing
a ha learning Environment that prom staff partners with the nature
and attitudes. In addition' L to provide a summer
ids.
Aurora's Leisure all d Consserrvation K Department
camp grog Educational outreach
C ns to schools
Engagement and ntatio
om►nunity ram offers Aresewatershed. Using
The educational outreach Program
Lake lls visuals and maps students
g s within the e
and community educational
dls,
our shared natural
three-dimensional watershed MO o sitive impact in
learn about the importance of consto ma a po
ent and what they can do
environment
involve
their community Tree Planting
as the Earth Day and enhance the
Community events such ental stewardship ation Awards
residents, promote environm es. annual Conserv of local
natural resourc. ork and dedication asin
watersheds from across the b
ceremony recagn1zes the hard w
"
residents and honours watershed Heroes
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{ { a L
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management
h evaluation and compensation
program SuppOrt in"Strapve officer
anization through
ficer directs the or
office of the chief M. e officer
and implementation
The Chief Administratm and
mplementatio ho of h' direction
Policy develop lans, and p
. Activities
board p and business p aritY program'
Authorities strategic
coordination of all conservation Auth
include: un..1 stakeholder liaison,
Federal, Provincial and m of directors support,
dand performance
Corporate governance and boat
is and business planning,
Strateg CO},
management' ation Ontario CO), and the
. Corporate liaison with Cons Coalition
Conservation Authorities Moraine oundation
Consrv
Lake Simcoe Conservation (ISCF}'
rtnerships which focus on
Completing international Pa
shared knowledge exchange'
Human Resources „ eneralistr services to the board and
Human Resources provides F.
Pmoloyees, including*
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Attraction and retention,
Staff training and development,
Health and Safety,
• JO policies and procedures
anugexnen~t
pSSet M term
Asset Management Plan
Management s hard assets
n AuthodtY'o~ and °nntaining
The Asset Plan id o and
requirements of the Conse anaging them. properly mai rovides
minimizes costs ando liability,
provides a framework for m
their life cycle compliance with g
assets through ensures comp energy efficient and
more efficient seivice,
manages assets in an
regulations, and m anner, Assets include buildings'
responsible manner-Assets
vehicles, and lands*
environmentally infrastructure,
information technology
s office building incurs costs for
Neal Office taxes, waste and
The Conservation Authorlan d expansians,
offset by lease revenues from
utilities, upgrades
maintenance, These are partially des
snow removal.
Conservation Ontario.
g uipment ,s vehicle and equipment
vehicles and
rvation Au lease, fuel, repairs, or' Maintaining the Conseu fc a operating costs are
fleet requires expen cep ditur c uses and insurance.
scheduled maintenan
supported by program funding.
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dxn rovides switchboard and reception
inis~a~onn
entr at A vice P facilitates an
C feedam
ail and courier items,
the Municip
This essential Centro set made under coordinates
coverage'receiving of m uests MFIPPAI, regarding
informat1°n re4 privocY Act
ion with internal clients re
processes and protection of
licatio ns, liaises ►ftcates' and
of inforrnot f insurance cert
annual insurance issuance o
a and retention•
claims prOCessing management an
provides records
nications de p communicates the
Corporate C01001 . This is
Co►nmunicaworj P anization
Tt►e Corporate and its work to key to audiences-
°rg
LSRCA service
department as the needs
value of the ;ding a client se fished by PrOv Ch division and j SEZCA advantage OuSW in
accomp as well as to ea
Corp oratelY The goal is to Position the
are 1 entifiodkey audiences'
the minds and suPpo
dershiP
on Nianagen'ent
GIS, IV and Inf orma
S sterns (GS) data and
tnfornta~on maintenance Of raw
Geographic that supports planning and
collection and sources Into
rovides the as information diverse
61S P I mapping ation from laved' GIS Services
visua rating inform disp
visually
creates integ at and Author it►/
decision making s day to_daY busin ess.
Con visual form servation
an accessible an
are central to (1,r) Support 25 servers, cables
on'TechnotogY computers, computer
Infortnati of over 1~ of th radingthe
network consists all, and the hundreds w'sth uPg
The IT them associated and hubs that link on them Costs are etwork including system
yarns that run for the COrnputer n
prog an
support d software
hardware ond securitY•
t Sy,tem WdSI ess to I.SKA
rt
rovides financial lea
Finance ent P cial strategic direction and
The finance departn► external
through finan ents
,Cgs internal and
nizat ion The LS?
to the OM nt, rr►erous financial state nvests
budgetaN ►nanagde partners require nu The department also
osition disbursement
stakeholders an financial P051110
for the Collection
and reports on our orate records,
risk, accounts manages cfl~ erations
funds manages eneral accounting OP
liaises on all audits, erforms g
of all monies, aYro11, and P
processes the P
iKanagem en begun with
ation public benefit from ac beg
Inform and the P This has to other areas
h their web brows antl will expand
External clients a tanning dQp%OYm
r► throng
informatio ent of
for permitting and -The development and SharePoint allow
mapping d and interest. mapping access an ation by all
nee LSitcA inform
ublic web
of p database,
timely access to
our centrali meaningful and
for more staff and the public.
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Financial Reports
Revenue
Payrnentsand
Grants,31%
:dalCOWal
Levy S Munioal
partners,
t. n funding included In Revenue Generated
Foundation dons
oritY = $41.5,000
by pgth
oonation-
EoriNable
Wan,l% GeneralleW,16%
r
ce,
Expenditures Net of internal fee for
d pmortlz,ation 643)
Asset purchases an 172 - 668,831 -123,960 + 30A'
($15,198,0-24 = 15,6$6 science&
Research
1896
program
1E
ection
toration
36%
£ducax-
outreach
5%
Projected surPlus:
Consisting of: al = $164,380
Forgivable loan Princtp urcha5es = $123,960
ture of asset P reserves = $112'45
Recap
surplusestraat.%on e`$304,643)
Less amo~rzation
+ Source Water P ion
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Budget Summary
Revenue:
General Levy
Special Capital Levy & Municipal Partners
Provincial Transfer Payments and Grants
Federal Grants
Revenue Generated by Authority
Other Revenue
Donation - Forgivable Loan
Total Revenue
Expenditures:
Science & Research
Protection & Restoration
Education and Outreach
Program Support
Total Gross Expenditures
Less: Capital Assets
Less: Internal Fee For Service
Total Net Expenditures
Less: Amortization
Net Revenue (Expenditures)
Approved YTO Proposed
Budget Actual Budget
2009 2009 2010
2,457,821
2,457,821
2,509,100
4,936,438
4,676,388
4,413,978
4,133,313
3,988,308
4,675,582
1,439,380
1,496,679
1,332,699
1,692,758
1,505,642
1,855,137
576,603
680,640
284,272
66,397
218,164
223,698
15,302,710 15, 023, 642 16,294,466
6,725,994
6,732,372
6,745,920
5,914,220
5,643,209
5,623,461
882,331
875,662
839,890
2,709,076
2,622,617
2,476,901
16,231,621
15,873,860
15,686,172
-547,183
-123,960
-786,560
-894,024
-668,831
15,445,061
14,432,653
14,893,381
313,310
304,643
-142,351
277.679
96.442
24
-V
N
c~
CD
N
O
00
w
Science & Research
Revenue:
General Levy
Special Capital Levy & Municipal Partners
Provincial Transfer Payments and Grants
Federal Grants
Revenue Generated by Authority
Other Revenue
Total Revenue
Expenditures:
Basin Wide Initiatives
Floodline/Natural Hazard Policy & Mapping
Natural Heritage Mapping
Source Water Protection Planning
Watershed Health Monitoring
Watershed Planning
Total Gross Expenditures
Less: Capital Assets
Less: Internal Fee For Service
Total Net Expenditures
Net Revenue (Expenditures)
Budget Actual Budget
2009 2009 2010
2,036,925
2,004,956
1,986,403
3,982,731
3,803,977
4,496,724
688,192
816,669
262,793
18,146
73,870
-
6,725,994
6,699,472
6,745,920
398,444
400,874
292,347
97,900
90,748
224,562
102,773
41,362
143,033
3,611,777
3,489,501
3,900,408
1,986,854
2,241,770
1,654,423
528,246
468,117
531,147
6,725,994
6,732,372
6,745,920
(111,582)
(18,341)
-
(32,900)
-
6,725,994
6,587,890
6,727,579
0
111,582
18,341
25
sv
~Q
CD
N
4
O
Co
W
Approved YTD Proposed
Budget Actual Budget
2009 2009 2010
Protection & Restoration
Revenue:
General Levy
1,064,605
1,099,294
1,032,845
Special Capital Levy & Municipal Partners
2,620,231
2,364,501
1,862,032
Provincial Transfer Payments and Grants
146,782
180,530
175,058
Federal Grants
751,188
680,011
1,069,906
Revenue Generated by Authority
968,515
806,249
1,260,726
Other Revenue
364,885
513,441
145,496
Total Revenue
5,916,206
5,644,026
5,546,063
Exoend itures:
Conservation Lands
345,497
312,272
512,764
Land Securement & Property Management
403,396
733,988
404,378
Environmental Planning & Regulations
1,385,471
1,353,208
1,415,355
Erosion & Flood Control Structures
173,442
215,509
191,066
Flood Forecasting/Flood Warning
225,943
171,558
261,014
Landowner Environmental Assistance Program (LEAP)
2,998,302
2,563,995
2,541,261
Watershed Stewardship and Forestry Program
382,169
292,679
297,623
Total Gross Expenditures
5,914,220
5,643,209
5,623,461
Less: Capital Assets
-406,033
-11,150
Less: Internal Fee for Service
0
-291
-28,286
Total Net Expenditures
5,914,220
5,236,885
5,584,025
Net Revenue (Expenditures)
1,986
407,141
-37,962
26
Cr
ID
(D
O
O
Q.
C7
D
O
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Sv
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Budget
Actual
Budget
2009
2009
2010
Education & Outreach
Revenue:
(,7
v
General Levy
110,872
99,592
221,343
cD
Special Capital Levy & Municipal Partners
1,500
68,287
40,271
Provincial Transfer Payments & Grants
-
-
-
O
Federal Grants
-
-
-
O
L
Revenue Generated by Authority:
-
Donations
32,500
33,430
32,500
y
Fee for Service
391,505
361,794
378,981
0
Interpretive Fees
162,403
172,766
106,295
r
Other Revenue
72,022
10,752
60,500
CD
Total Revenue
770,802
746,621
839,890
(n
3
Expenditures:
0
CD
Community Relations and Outreach
145,595
130,230
221,343
X
Conservation Education
736,736
745,432
618,547
CD
'cam
O
Total Gross Expenditures
882,331
875,662
839,890
=3
0
Less: Capital Assets
-1,500
N
Less: Internal Fee For Service
0
-880
0
CD
2
Total Net Expenditures
882,331
874,782
838,390
v
0
Net Revenue (Expenditures)
-111,529
-128,161
1,500
D
C
3
O
27
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uuuanc
iiGiu621
auagei
2009
2009
2010
roaram Support
Cr
Cr
Revenue:
G)
General Levy
1,282,344
1,258,935
1
254
912
N
Special Capital Levy
277,782
238,644
,
,
525,272
Provincial Transfer Payments and Grants
3,800
3,800
3,800
~
Federal Grants
_
_
C
Revenue Generated by Authority
137,835
131,403
76,635
O
Other Revenue
121,550
82,577
78,276
O
Donation - Forgivable Loan
66,397
218,164
223,698
n
Total Revenue
1.889,708
1,933,523
2,162,593
O
§xpenditures:
r
v
LSEMS - Lake Simcoe Protection Act
190,962
175,534
196,643
(D
Corporate Communications
513,168
499,471
485,885
W
Finance & Administration
686,371
689,501
549,766
Interest Expense - Forgivable Loan
66,397
61,301
59,318
3
Vacation Accrual Reversal
-
620
-
O
Geographic Information Systems and Information Technology
684,435
699,096
555,375
(D
Human Resources
227,561
215,090
305,226
X
Office of the Chief Administrative Officer
221,403
222,975
220,450
(D
Vehicle and Equipment Pool
115,717
44,974
139,405
CO
Head Office Operations
135,757
124,716
172,476
O
Rental Properties
12.900
4,141
13.700
O
Total Gross Expenditures
2,854,671
2,737,419
2,698,244
0
Less: Expenses allocated to Education & Outreach
(145,595)
(114,802)
(221.343)
0
Sub Total
2,709,076
2,622,617
2,4769901
0)
(D
Less: Capital Assets
(29,568)
(92,969)
Z
Less: Internal Fee For Service
(786.560)
(859.953)
(640.545)
O
O
Net Expenditures
1,922,516
1,733,096
1,743,387
D
C
S
O
Net Revenue (Expenditures)
-32,808
200,427
419,206
28
00
CD
W
O
O
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OO
W
Overview of 2010 Municipal General & Special Capital Levy Funding
2010
2010
CVA
%
2010
2009
2010
2009
2010
2009
Within
Within
%
General
General
Special
Special
Total
Total
Municipalities
Watershed
Watershed
Apportionment
Levy
Levy
Capital
Capital
Levy
Levy
Reolon of Durham
BrockTP
1,302,211,879
92
2.11%
Scugog TP
342,154,883
11
0.56%
Uxbridge TP
2.853.098.676
80
4.63%
4,497,465,438
7.30%
181,500
169,885
538,098
538,098
719,598
707,983
Realon of York
Aurora
8,913,993,259
96
14.47%
Fast Gwillimbury
3,677,531,923
100
5.97%
Georgina
5,317,791,232
100
8.63%
King TP
2,433,574,641
55
3.95%
Newmarket
12,689,207,256
100
20.60%
Richmond Hill
339,864,660
1
0.55%
Whitchurch-Stouffvilie
3,594,062.539
57
5.83%
36,966,025,510
60.01%
1,514,916
1,470,792
1,729,350
1,524,123
3,244,266
2,994,915
City of
Barrie
12,653,476,400
71
20.54°x6
510,643
504,468
532,546
409,164
1,043,189
913,632
Kawartha Lakes
302,496.162
3
0.49%
12,208
11,697
23,160
21,389
35,368
33,086
12,955,972,562
Municioaltty oT
Bradford West Gwillimbury
2,470,172,089
72
4.01%
99,686
94,479
174,775
159,283
274,461
253,762
Innisfil
2,847,479,491
58
4.62%
114,913
133,551
292,748
131,575
407,661
265,126
New Tecumseth
292,093,342
7
0.47%
11,788
11,703
4,776
4,657
16,564
16,360
Oro Medonte
754,150,032
22
1.22%
30,434
30,238
26,165
50,027
56,599
80,265
Ramara
818,028.903
42
1.33%
33,012
31,008
14,616
13,003
47,628
44,011
7,181,923,857
61,601,387,367
100.00%
2,509,100
2,457,821
3,336,234
2,851,319
5,845,334
5,309,140
29
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O
O
CL
0
D
0
!y
CD
rn
3
n
O
CD
CD
CQ
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Schedule of Reserve Transfers
Major Capital Assets Reserve:
Administration building major maintenance
Beaver River wetlands
Computer and Network system
Conservation Area Maintenance and Development
Education Center - Capital
Flood Control Network and Structures
Green Space Acquisition
Pangman-Fencing
Rental Property
Signage
Vehicles and Equipment
Parking Lot Reserve
Total Capita/ Assets Reserve
System Priorities and Programs Reserve:
Nutrient Management Program
Legal
Human Resources - Severance
Total System Priorities & Programs Reserve
Business Unit Reserve:
Communication
Education Center
Environmental Services
Finance and Administration
Fundraising
Land Management
Nature Center
Technical Services
Total Business Unit Reserve
General Operating Reserve:
Operating
Endowment Funds Reserve:
Deer Park
New Forest
Total Endowment Funds Reserve
Total Reserve Balance
Opening
2,010
Projected
Balance
Proposed
Balance
as at
Appropriations
as at
January 1, 2010
from i (to) Reserve
December 31, 2010
25,445
16,000
9,445
25,881
25,881
50,000
50,000
50,000
50,000
16,912
16,912
24,947
24,947
60,490
60,490
22,977
22,977
29,071
-19,300
48,371
8,168
8,168
83,310
20,370
62,940
-178,927
178,927
397.201
-161.857
559.058
60,480
49,112
11,368
64,496
64,496
30,247
30,247
155223
49.112
106,111
0
0
13,114
30,636
1,938
8,411
O
44,310
O
0
13,114
30,636
1,938
8,411
0
44,310
98.409
200.060
9,167
9,088
18.255
869.148
0 98.409
O 200.060
9,167
9,088
O 18.255
112.745 981.893
Board
Approved
Minimum
Target
25,000
25,000
15,000
50,000
40,000
27,500
200,000
30
~S
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O
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X
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7
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M.
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
O GrantThornton
Financial Statements
Lake Siun.coe Region Conservation Authority
December 31, 2009
Page 132 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Contents
Page
Auditor's Report
1
Statement of Financial Position
2
Statement of Operations
3
Statement of Changes in Net Debt
4
Statement of Cash Flows
5
Notes to the Financial Statements
6-11
Schedule 1 Science & Research
12
Schedule 2- Protection & Restoration
13
Schedule 3 - Education & Outreach
14
Schedule 4- Program Support
15
Schedule 5 - Statement of Continuity of Reserves
16
Schedule 6- Schedule of Accumulated Surplus
17
Schedule 7- Schedule of Tangible Capital Assets
18
Page 133 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
o GrantThornton
Auditors' Report
Grant Thornton LLP
Sulte 20D
15 A61ate Parkway
Markham, ON
UR 5B4
T (416) 366-0100
P (905) 475-6906
www.GrantThomton.ca
To the Members of the
Lake Simcoe Region Conservation Authority
We have audited the statement of financial position of Lake Simcoe Region Conservation
Authority as at December 31, 2009 and the statements of operations, changes in net debt and
cash flows for the year then ended. These financial statements are the responsibility of the
Authority's management Our responsibility is to express an opinion on these financial statements
based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards.
Those standards require that we plan and perform an audit to obtain reasonable assurance whether
the financial statements are free of material misstatement An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management,
as well as evaluating the overall financial statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the financial
position of the Authority as at December 31, 2009 and the results of its operations, changes in net
debt and its cash flows for the year then ended in accordance with Canadian generally accepted
accounting principles.
Budget figures are provided for comparative purposes and have not been subject to audit
procedures. Accordingly, we do not express any opinion regarding the budget figures.
Markham, Canada Chartered Accountants
April 16, 2010 Licensed Public Accountants
Page 134 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r
Lake Simcoe Region Conservation Authority
Statement of Financial Position
December 31, 2009 2009 2008
Financial Assets
Cash and cash equivalents
$ 6,123,282
$ 8,762,107
Accounts receivable and other assets (Note 4)
2.622.940
1,260.221
8.746.222
10.022.328
Liabilities
Accounts payable and accrued liabilities
1,658,005
1,420,742
Sick leave benefits plan
17,682
17,682
Deferred revenue (Note 5)
51965,908
7,385,221
Security deposits
158,200
153,200
Vacation pay, lieu time, and salary accruals
82,385
65,167
Long term debt - (Note 6)
1.318.186
1.475.486
9.200.366
10.517.498
Net Debt
(454.144)
(495.170)
Non-Financial Assets
Inventory of supplies
5,106
2,326
Tangible capital assets (Schedule 7))
8.597.654
8.363.781
8.602.760
8.366.107
Accumulated Surplus
$ 8,148,616
$ 7,870,937
Contingent liabilities (Note 11)
On behalf of the Board
Chair
L' ' n
J } Chief Administrative Officer/Secretary/Treasurer
See accompanying notes to the financial statements.
2
Page 135 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Statement of Operations
Year Ended December 31, 2009
2009
Budget
2009
2008
(Note 3)
Actual
Actual
Revenues
General levy
$ 2,457,821
$ 2,457,821
$ 2,314,494
Special capital levy & municipal partners
4,936,438
4,676,388
3,443,217
Provincial & federal funding
5,572,693
5,484,987
3,487,600
Revenue generated by Authority
1,692,758
1,505,642
1,856,846
Other revenue
576,603
680,640
604,864
Donated - capital assets
-
-
5,970
Donation-forgivable loan
66.397
218.164
218.928
Total revenues
15.302.710
15.023.642
11.931.919
Expenditures
Science & research (Schedule 1)
6,725,994
6,732,372
4,239,651
Protection & restoration (Schedule 2)
5,914,220
5,643,209
5,031,044
Education & outreach (Schedule 3)
882,331
875,662
770,471
Program support (Schedule 4)
2.709.078
2.622.617
2.402.797
Total expenditures
16.231.01
15.873.860
12.443.963
Expenditures included above relating to:
Tangible capital assets
-
547,183
620,860
Internal fee for service
786.560
894.024
781.985
786.560
1.441.207
1.402.845
Expenditures before amortization
15,445,061
14,432,653
11,041,118
Amortization
-
313.310
290.610
15.445.061
14.745.963
11.331.728
Net surplus (deficit) for the year
$ (142,351)
$ 277,679
$ 600,191
See accompanying notes to the financial statements.
3
Page 136 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Statement of Changes in Net Debt
December 31, 2009
Net surplus for the year
Acquisition of Tangible capital assets - net
Proceeds on disposal of Tangible capital assets
Donation of Tangible capital assets
Amortization of Tangible capital assets
Change in inventory of supplies
Decrease in net debt
Net debt, beginning of year
Net debt, end of year
See accompanying notes to the financial statements.
2009
2008
Actual
Actual
$ 277,679 $
600,191
(546,012)
(620,860)
(1,171)
-
-
(5,970)
313,310
290,610
(2.780)
692
41,026 261,663
_(495.170)(753.833)
$ (454,144) $ (495,170)
4
Page 137 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Statement of Cash Flows
Year Ended December 31, 2009 2009 2008
Operations
Net surplus for the year
$ 277,679
$ 600,191
Non-cash charges to operations
Loan forgiveness
(157,300)
(150,527)
Amortization
313,310
290,610
Donation of tangible capital asset
(5,970)
(Increase) decrease accounts receivable and other assets
(1,362,719)
114,049
(Increase) decrease supplies inventory
(2,780)
692
Increase (decrease) accounts payable and accrued liabilities
237,264
449,717
Increase (decrease) deferred revenue
(1,419,313)
3,149,438
Increase (decrease) security deposits
5,000
14,000
Increase (decrease) vacation pay, lieu time, and salary accrual
17.217
(232.0941
(2.091.6421,
4.230.106
Capital Transaction
Purchase of Tangible capital assets _(547.183) _(620.860).
Net increase (decrease) in cash and cash equivalents (2,638,825) 3,609,246
Cash and cash equivalents, beginning of year 8.762.107 5.152.861
Cash and cash equivalents, end of year $ 6,123,282 $ 8,762,107
See accompanying notes to the financial statements.
5
Page 138 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Notes to the Financial Statements
December 31, 2009
1. Nature of operations
The Lake Simcoe Region Conservation Authority (the "Authority') was established on September 6,
1951 by Order-in-Council No. OC-1723-51, in accordance with Section 3(1) of the Conservation
Authorities Act of Ontario. The objects of the Authority as stated in Section 20(1) of the Conservation
Authorities Act R.S.O. 1990 are, Io establish and undertake, in the area over which it has jurisdiction,
a program designed to further the conservation, restoration, development and management of natural
resources, other than gas, oil, coal and minerals".
2. Summary of significant accounting policies
Basis of accounting
Effective January 1, 2009, the Authority adopted the Public Sector Accounting Handbook (PSAB)
Section 1200 - Financial Statement Presentation, which became applicable to local governments as of
that date. This section requires the adoption of full accrual basis of accounting and the reporting of the
change in net financial assets and accumulated surplus. The Authority's financial statements are now
presented on this new basis and the comparative figures have been restated to conform with the new
basis of presentation.
Effective January 1, 2009, the Authority adopted the PSAB Section 3150 - Tangible Capital Assets.
The Library has recorded its tangible capital assets for 2009, as well as 2008 for comparative
purposes.
The effect of the adoption of Sections 1200 and 3150 to the previously reported financial statements is
as follows:
Accumulated surplus 2009 2008
Balance previously reported as Authority's position $ (492,844) $ (756,815)
Recording of tangible capital assets 8.363.781 8.027.561
Balance of year, as restated $ 7,870,937 $ 7,270,746
Revenue and expenditures are recorded on the accrual basis, whereby they are reflected in the
accounts in the year in which they have been earned and incurred respectively, whether or not such
transactions have been settled by the receipt or payment of money.
various revenue and expenditure items flow through the statement of financial activities based on their
general nature in relation to operating activities. To the extent that these revenue and expenditure
items relate to specific reserve balances, these items are reflected on Schedule 5 - Statement of
Continuity of Reserves.
Page 139 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Notes to the Financial Statements
December 31, 2009
2. Summary of significant accounting policies (continued)
Tangible capital assets
Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to
acquisition, construction, development or betterment of the asset. Tangible capital assets received as
contributions are recorded at their fair value at the date of receipt and recognized as revenue. The
costs, less residual value, of the tangible capital assets are amortized on a straight-line basis over their
estimated useful lives as follows:
Land improvements 20 years
Buildings and building improvements 20 to 40 years
Furniture and fbctures 20 to 25 years
Machinery and Equipment 4 to 10 years
Vehicles 5 to 10 years
Computers and computer software 4 to 10 years
Infrastructure 20 to 55 years
One-half of the annual amortization is charged in the year of acquisition and in the year of disposal.
Assets under construction are not amortized until the asset is available for productive use.
Leases
Leases are classified as capital or operating leases. Leases which transfer substantially all of the
benefits and risks incidental to ownership of property are accounted for as capital leases. All other
leases are accounted for as operating leases and the related lease payments are charged to expenses
as incurred.
Cash and cash equivalents
The Authority considers deposits in banks and short term investments with original maturities of three
months or less as cash and cash equivalents.
Vacation pay and lieu time liability
Vacation credits earned but not taken and lieu time entitlements are accrued as earned.
Reserves
Reserves for future expenditures and contingencies are established and approved for use as required
at the discretion of the Board of Directors. Increases or decreases in these reserves are made by
appropriations to or from operations.
Government transfers
Government transfers are recognized in the financial statements as revenue in the fiscal year the
related expenditures are incurred or services performed.
Page 140 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Notes to the Financial Statements
December 31. 2009
2. Summary of significant accounting policies (continued)
Deferred revenue
The Authority receives certain amounts principally from other public sector bodies, the proceeds of
which may only be used in the conduct of certain programs or completion of specific work. Further,
certain user charges and fees are collected but for which the related services have yet to be
performed. These externally restricted amounts are recognized as revenue in the fiscal year the
related expenditures are incurred or services performed.
Use of estimates
The preparation of financial statements in conformity with Canadian generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported amounts
of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial
statements and the reported amounts of revenue and expenditures during the year. Actual results
could differ from those estimates.
3. Budget figures
The approved budget for 2009 is provided for comparison purposes on the statement of operations.
Certain programs or specific projects budgeted for in the year were not completed as at December 31
and therefore a direct comparison of actual versus budget amounts for expenditures may not be
appropriate.
The 2009 budget was approved by the Board of Directors on April 17, 2009. The budget figures are
unaudited.
4. Accounts receivable and other assets 2009 2008
Accounts receivable
Due from Lake Simcoe Conservation Foundation
GST receivable
Prepaid expenses
$ 2,450,011 $ 1,051,811
27,945 47,568
121,284 133,145
23.700 27.697
$ 2,622,940 $ 1,260,221
Page 141 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Notes to the Financial Statements
December 31, 2009
5. Deferred revenue
Deferred revenue consists of funds held for the following projects:
2009 2008
Province of Ontario (Ministry of the Environment)
$ 4,646,090
$ 5,063,345
Province of Ontario (Ministry of Natural Resources)
132,021
197,242
Province of Ontario (Ministry of Transportation of Ontario)
7,721
7,721
Province of Ontario (Ministry of Northern Development &
Mines)
142,441
167,777
Lake Simcoe Clean Up Fund (LSCUF)
59,507
224,499
Tree Planting - Various
160,658
115,178
Land Acquisitions - various
76,987
52,771
Lake Simcoe Conservation Foundation
144,520
112,524
Oak Ridges Moraine Foundation
-
29,230
Ontario Heritage Trust
-
7,340
Rekindle the Spark
-
150
Ganaraska Region Conservation Authority
-
15,000
Special Capital Programs
Conservation Area Maintenance
21,018
21,540
York Region Catholic School Board
40,271
-
Information Management System
15,562
Thiess Riverpdze
235,625
-
York ORMCP
78,031
85,338
Sub-Watershed Planning
1,006
45,604
Groundwater Monitoring
39,232
34,104
Holland Marsh Environmental Assessment
-
50,000
Water Response
63,061
68,253
Surface Water Monitoring
4,412
-
Open Lake Monitoring
15,270
2,559
Natural Heritage Mapping
61,918
6,453
Aquatic Beaver River Projects
3,722
9,220
Durham Forest Operations
-
36,336
Basin Wide Initiatives
-
71,793
Natural Hazard Mapping
7,152
17,636
Natural Partnership
-
22,025
Flood Control
7,666
8,512
Landowner Environmental Assistance Program (LEAP)
2.017
913.071
$ 51965,908
$ 7,385,221
9
Page 142 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Notes to the Financial Statements
December 31, 2009
6. Long term debt
Pursuant to an Agreement effective April 18, 2006, the Regional Municipality of York ("Region'
advanced the Authority a loan in the amount of $2,005,659 to partly fund the construction of the
Authority's headquarters. The loan is unsecured and bears interest at the rate of 4.5%. The loan was
made up of a forgivable component and a repayable component however the repayable component
has been fully repaid.
The forgivable component of $1,770,059 is repayable over a 10 year period. Provided that all of the
terms and conditions of the loan are satisfied, the Region shall annually forgive the principal instalment
otherwise payable in that year as well as the interest.
Should the Authority be in default under the terms of the Agreement, any remaining outstanding
balance of the loan shall become due and payable immediately, together with interest from the date of
default.
7. Financial instruments
The fair values of cash, short term deposits, receivables, payables and accruals, deferred revenue,
security deposits and vacation pay, lieu time and payroll liability approximate their carrying values
because of their expected short term maturity and treatment on normal trade terms.
8. Pension agreement
The Authority makes contributions to the Ontario Municipal Employees Retirement System
("OMERS") which is a multi-employer plan, on behalf of full-time members of staff and eligible part
time staff. The plan is a defined benefit pension plan, which specifies the amount of the retirement
benefit to be received by the employees based on the length of service and rates of pay.
Contributions made by the Authority to OMERS for 2009 were $317,628 (2008 - $312,176).
9. Credit facility
The Authority maintains an operating line facility with a Canadian chartered bank which bears
interest at prime plus 0.5% and is due on demand. As of December 31, 2009, no balance was
payable under this facility.
10. Contingent liabilities
Certain unresolved legal claims are outstanding against the Authority. No amounts have been
accrued in the financial statements for any potential losses arising from these claims as the Authority
anticipates any individual settlements will not exceed the limits of insurance coverage or the
outcomes are not determined at this time.
10
Page 143 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Notes to the Financial Statements
December 31, 2009
11. Comparative figures
Certain of the comparative figures have been reclassified to conform with the financial statement
presentation adopted in the current year.
11
Page 144 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Schedule 1 -Science & Research
Year Ended December 31
Revenue
Special capital levy & municipal partners
Provincial & federal funding
Revenue generated by Authority
Other revenue
Expenditures
Basin wide initiatives
Floodline/natural hazard policy & mapping
Natural heritage mapping
Drinking water source protection planning
Watershed health monitoring
Watershed planning
Expenditures included above relating to:
Tangible capital assets
Internal fee for service
Net revenue
2009
Budget
2009
2008
(Note 3)
Actual
Actual
$ 2,036,925
$ 2,004,956
$ 1,366,562
4,670,923
4,620,646
2,782,236
-
-
5,515
18.146
73.870
81.381
6.725.994
6.699.472
4.235.694
398,444
400,874
165,676
97,900
90,748
163,144
102,773
41,362
73,445
3,611,777
3,489,501
2,216,911
1,986,854
2,241,770
1,192,534
528.246
468.117
427.941
6.725.994
6.732.372
4.239.651
-
111,582
122,032
32.900
-
-
144.482
122.032
6.725.994
6.587.890
4-117619
$ -
$ 111,582
$ 118,075
12
Page 145 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Schedule 2 - Protection & Restoration
Year Ended December 31
Revenue
General levy
Special capital levy & municipal partners
Provincial & federal funding
Revenue generated by Authority:
Other revenue
Expenditures
Conservation lands
Land securement & property management
Environmental planning & regulations
Erosion & flood control structures
Flood forecasting/flood warning
Lake Simcoe Water Quality Improvement Program
Watershed stewardship and forestry program
Expenditures included above relating to:
Tangible capital assets
Internal fee for service
Total operating expenditures
Net revenue
2009
Budget
2009
2008
(Note 3).
Actual
Actual
$ 1,064,605
$ 1,099,294
$ 1,005,543
2,620,231
2,364,501
1,798,787
897,970
860,541
697,483
968,515
806,249
1,208,185
364.885
513.441
328.864
5.916.206
5.644.026
5.038.862
345,497
312,272
344,417
403,396
733,988
567,516
1,385,471
1,353,208
1,567,122
173,442
215,509
258,610
225,943
171,558
100,806
2,998,302
2,563,995
1,866,800
382.169
292.679
325.773
5.914.220
5.643.209
5.031.044
-
406,033
316,169
291
4.061
-
406.324
320.230
5.914.220
5.236.885
4.710.814
$ 1,986
$ 407,141
$ 328,048
13
Page 146 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Schedule 3 - Education & Outreach
Year Ended December 31
Revenue
General levy
Special capital levy & municipal partners
Provincial & federal funding
Revenue generated by Authority:
Donations
Fee for service
Interpretive fees
Other revenue
Expenditures
Community relations and outreach
Conservation education
Expenditures included above relating to:
Tangible capital assets
Internal fee for service
Net (expenditure)
2009
Budget
2009
2008
(Note 3).
Actual
Actual
$ 110,872 $
99,592
$ 94,471
11500
68,287
71,077
-
-
4,160
32,500
33,430
37,000
391,505
361,794
328,810
162,403
172,766
171,598
72.022
10.752
24.675
770.802
746.621
731.791
145,595
130,230
173,885
736.736
745.432
596.586
882.331
875.662
770471
13,099
880 -
880 13.099
$ (111,529) $ (128,161) $ (25,581)
14
Page 147 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r..,
l Lake Simcoe Region Conservation Authority
( Schedule 4 - Program Support
Year Ended December 31
2009
(
Budget
2009
2008
l
(Note 3).
Actual
Actual
Revenue
( General levy
$ 1,282,344
$ 1,258,935
$ 1,214,480
Special capital levy
277,782
238,644
206,791
Provincial & federal funding
3,800
3,800
3,721
Revenue generated by Authority
137,835
131,403
105,738
1
Other revenue
121,550
82,577
169,944
Donation - forgivable loan
66,397
218,164
218,928
Donated capital assets
-
-
5.970
1.889.708
1.933.523
1.925.572
Expenditures
LSEMS operations
190,962
175,534
122,876
Corporate communications
513,168
499,471
395,837
Finance & administration
686,371
689,501
642,165
Vacation accrual reversal
-
620
(112,363)
{ Interest expense -forgivable loan
66,397
61,301
68,408
Geographic Information Systems and
Information Technology
684,435
699,096
706,750
Human resources
227,561
215,090
181,756
Office of the Chief Administrative Officer
221,403
222,975
218,565
Vehicle and equipment pool
115,717
44,974
119,699
Head office operations
135,757
124,716
120,790
Rental properties
12.900
4,141
27303
2,854,671
2,737,419
2,492,186
Less: Expenses allocated to Education & Outreach
_{,145.595)
(114,802)
(89.389)
2.709.076
2,622,617
2,402,797
Expenditures included above relating to:
Tangible capital assets
-
29,568
169,560
Internal fee for service
786,560
859.953
777,924
786.560
889.521
947,484
1.922.516
1.733.096
1.455,313
Net revenue
i.
$ (32,808)
$ 200,427
$ 470,259
15
Page 148 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
Lake Simcoe Region Conservation Authority
Schedule 5 - Statement of Continuity of Reserves
Year Ended December 31
Reserves
Appropriations
Beginning of
to (from)
Reserves
Year
Reserves
End of Year
Major Capital Asset Reserve
Administration building major maintenance
$ 25,445
$ -
$ 25,445
Beaver River Wetlands
25,881
-
25,881
Computer
50,000
-
50,000
Conservation Area Maintenance
and Development
50,000
-
50,000
Education centre-capital
38,381
(21,469)
16,912
Flood control network and structure
24,947
24,947
Green space acquisition
60,490
-
60,490
Pangman-fencing
20,124
2,853
22,977
Signage
8,168
-
8,168
Vehicle and equipment
72,923
10,387
83,310
Sheppard's Bush - Small House
-
6,964
6,964
Sheppard's Bush - Large House
-
22.107
22.107
376.359
20.842
397.201
System Priorities & Programs Reserve
Nutrient management
60,480
60,480
Legal
64,496
64,496
Human Resources - severance
30.247
30.247
155.223
155.223
Business Unit Reserve
Communication
41,591
(41,591)
-
Education centre
91,000
(91,000)
-
Environmental services
13,114
13,114
Finance and administration
30,636
30,636
Fundraising
1,938
1,938
Land management
8,411
8,411
Technical services
44.310
44.310
231.000
(132.591),
98.409
General Operating Reserve
200.060
-
200.060
Endowment Funds
Deer Park
10,000
(833)
9,167
New Forest
10.000
(912)
9.088
20.000
(1.745)
18255
Total Reserves
$ 982,642 $
(113,494) $
869,148
16
Page 149 of 183
11 b) - Gayle Wood, CAO, Lake Simcoe Region Conservation Authority r...
I
Lake Simcoe Region Conservation Authority
'
Schedule 6 - Schedule of Accumulated Surplus
Year Ended December 31
j
2009
2008
l
Actual
Actual
r Accumulated surplus, beginning of year $
7,870,937
$
7,270,746
Net surplus for the year
277.679
600.191
I Accumulated surplus, end of year $
8,148,616
$
7,870,937
Accumulated Surplus consists of:
Tangible capital assets $
8,597,654
$
8,363,781
Reserves (Page 16)
869,148
982,642
Amount to be funded in future periods
_(1.318.186)
(1.475.486)
$
8,148,616
$
7,870,937
17
Page 150 of 183
N
CC)
N
O
00
W
Lake Simcoe Region Conservation Authority
Schedule 7 - Schedule of Tangible Capital Assets
Year Ended December 31
v
Building & Computer &
(D
Land Building Computer
Furniture
Machinery &
Total
Total
Land Improvements Improvements Software
& Fixtures
Equipment
Vehicles
Infrastructure
2009
2008
O
Cost
O
fl.
Beginning of year $3
172 $ 25,374 $ 5,269,576 $ 602,989
926
$ 213,386
$186,614
$ 243,109
$ 217,706
$10,684,926
$10,058,096
,
,
n
Additions 381
576 49,988
1,587
91,317
5,435
17,280
547,183
620,860
D
,
0
Disposals
(1,171)
(1,171)
-
r-
Donations
_
-
5,970
Sv
-
End of year 4,307,748 25,374 5,269,576 652,977
214,973
276,760
248,544
234,986
11,230,938
10,684,926
(D
to
3
n
Accumulated
0
Amortization
2,537 1,675,899 304,666
26,355
86,675
84,437
140,576
2,321,145
2,030,535
X
Beginning of year
O
Amortization
1,269 124,248 115,051
10,699
30,905
28,290
2,848
313,310
290,610
Cp_
O
Disposals
(1,171)
(1,171)
End of year 3,806 1,800,147 419,717
37,054
116,409
112,727
143,424
2,633,284
2,321,145
Cn
CD
Net book value $4
748 $ 21,568 $ 3,469,429 $ 233,260
307
$177,919
$160,351
$135,817
$ 91,562
$ 8,597,654
$ 8,363,781
Z
,
,
.-r
O
7
D
c
+
.
O
18
r-h
1
11 c) - Correspondence dated May 12, 2010 from Dalton McGuinty, Prem...
19:~,
The Premier Le Premier ministre
of Ontario de ('Ontario
Legislative Building
Edifice de I'Assemblee legislative
Queen's Park
Queen's Park
Toronto, Ontario
Toronto (Ontario)
M7A 1At
M7A 1At
May 12, 2010
9 "
MAY 1 7.20"
OR O-NAK
His Worship H.S. Hughes
Mayor
Township of Oro-Medonte
148 Line 7 South
PO Box 100
Oro, Ontario
LOL 2X0
Dear Mayor Hughes:
k43
Ontario
Thank you for your letter of April 28 providing me with a copy of council's resolution
regarding physician recruitment. I appreciate your keeping me informed of council's
activities.
I note that you have sent a copy of council's resolution to my colleague the Honourable
Deb Matthews, Minister of Health and Long-Term Care. I trust that the minister will also
take council's views into consideration.
Thank you again for the information.
Yours truly,
C44-7
Dalton McGuinty
Premier
c: The Honourable Deb Matthews
Page 152 of 183
11 c) - Correspondence dated May 12, 2010 from Dalton McGuinty, Prem...
April 28, 2010 Zn Township of~~
The Honourable Dalton McGuinty Proud Heritage, Exciting Future
Premier of Ontario
Queen's Park, Room 281
Main Legislative Building
Toronto, ON M7A I A I
Re: Correspondence from the City of Barrie
Motion 10-G-115 Physician Recruitment Funding
Dear Premier McGuinty:
At its Council meeting of April 14, 2010 the Council of the Township of Oro-Medonte received
correspondence from the City of Barrie regarding the above-noted matter. Council is in support
of the City of Barrie's motion and requests that funding of tuition and incentive grants to the
Barrie and Area Physician Recruitment Task Force be reinstated. Council adopted the following
motion with respect to the above-noted matter:
"It is recommended
1. That the correspondence dated April 6, 2010 from the City of Barrie re: Council Motion 10-
G-115 - Physician Recruitment Funding be received.
2. That the Township of Oro-Medonte support the City of Barrie's Council Motion 10-G-115.
3. And Further That correspondence be sent, under the Mayor's signature, requesting the re-
instatement of funding for tuition and incentive grants to the Barrie and Area Physician
Recruitment Task Force to the Premier, the Minister of Health, the MPP Simcoe North and
the City of Barrie."
We respectfully request your consideration of Council's resolution of this matter and thank you
in advance for your time.
Your respectfully,
H.S. he
Mayor
(vc
Cc: The Honourable Deb Matthews, Minister of Health and Long-Term Care
Garfield Dunlop, MPP Simcoe North
Members of Council
Nina Brancaccio, City of Barrie
148 Line 7 South, Box 100 P: (705) 487-2171 www,oro-medontexa
Oro, Ontario LOL 2X0 F: (705) 487-0133
Page 153 of 183
12a) - Correspondence dated May 19, 2010 from Glenn Meeuwisse, Puls...
May 19, 2010
Doug Irwin
Township of Oro - Medonte
Mr. Irwin,
REcEIVEp-
MAY 1 9 2010
ORO-MEDONTE
TOWNSHIP
On Behalf of the Ontario Cycling Association, I would like to request partial road closure
of the 6t' Line of Oro, North of Old Barrie Road for approx. 500 m.
The road closure would allow for bicycle crossing from Hardwood Ski and Bike trails
onto a Country Forest section for the Summer Epic 8 Hour on July 24, 2010
This event is fully sanctioned and insured through the Ontario Cycling Association ($5
Million), and will have Township of Oro-Medonte named as an additional insured.
The race organization will provide "marshals" at the closure and crossing points to ensure
rider safety. The riders will be purely crossing the road, back and forth at one point, not
travelling along the road at all.
Permission for the same events has been granted annually since 2004, with no apparent
problems. Below is the proposed letter distributed to all mailboxes on the 6a' Line
between Old Barrie Rd and Bass Lake Side Rd.
Please let me know if you require any more information.
Thank you for your consideration.
Glenn Meeuwisse
Pulse Racing Inc.
4285 Forestwood Dr.
Orillia, ON, L3V 6113
Ph (705) 259-2900
Fax (705) 359-2901
cc. Jack Sasseville, Hardwood Ski and Bike
Page 154 of 183
12a) - Correspondence dated May 19, 2010 from Glenn Meeuwisse, Puls...
Dear Neighbor,
Hardwood Ski and Bike will be hosting the Summer Epic 8 Hour this
Saturday July 24.
As part of the event riders will be crossing the 6`s line of Oro just north of
Old Barrie Road by Hardwood Hills. It is simply a road crossing, and
riders will not be traveling along the road.
The Township has approved a partial road closure at this point, and the
road will be partially barricaded to allow local traffic. The actual crossing
point will be controlled by race officials, and we will endeavor to
minimize any delay to local traffic.
We appreciate your consideration and support of these healthy and fun
events. Please feel free to contact myself if you have any concerns or
questions.
Thank you,
Glenn Meeuwisse
Per: Hardwood Ski and Bike
487-3775
Page 155 of 183
15a) - (Revised) A By-Law to Transfer an Easement for a Utility Lin...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-010 (REVISED)
To Transfer an Easement for a Utility Line as Defined in the Ontario Energy Board
Act, 1998, over Part 5, Plan 51R-36886 (geographic Township of Oro), Township
of Oro-Medonte, County of Simcoe,
and
To Permanently Close and Sell Part of the Road Allowance known as Part of
Monk Street, Plan 1 (PIN #58553-0037 (LT)), (geographic Township of Oro),
Township of Oro-Medonte, described as Parts 1, 2, 3, 4, 5 and 6, Plan 51R-36886,
Township of Oro-Medonte, County of Simcoe.
WHEREAS pursuant to Section 11(2) of the Municipal Act 2001, S.O. 2001, c.25, as
amended, Council is empowered to pass by-laws respecting highways;
AND WHEREAS Section 34 of the Municipal Act, S.O. 2001, c.25, as amended,
provides procedures for highway closing;
AND WHEREAS the part of the road allowance know as Part of Monk Street, Plan 1,
(geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 2, 3, 4
5 and 6, Plan 51 R-36886, Township of Oro-Medonte, County of Simcoe, is no longer
required for municipal purposes;
AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
authorizes a Council of a municipality to sell or otherwise dispose of land in accordance
with policies adopted and maintained by the municipality in respect thereof,
AND WHEREAS Council passed By-law No. 2007-083 on the 18th day of July, 2007,
being a By-law to establish a policy/procedure with respect to the sale and other
disposition of land;
AND WHEREAS Council of The Corporation of the Township of Oro-Medonte deems it
necessary to transfer to Bell Canada an easement for a utility line as defined in the
Ontario Energy Board Act, 1998, be established and reserved over Part 5, Plan 51R-
36886, and any sale of these lands would be subject thereto;
AND WHEREAS Council has previously caused notice to be given of its intention to
permanently close and sell the lands described in Schedule "A" attached hereto and
forming part of this by-law, in accordance with the requirements set out in By-law 2007-
083, as amended;
AND WHEREAS Council has determined that the said lands are not required for
municipal purposes, and has by resolution declared the lands designated as part of the
road allowance know as Part of Monk Street, Plan 1, (geographic Township of Oro),
Township of Oro-Medonte, described as Parts 1, 2, 3, 4, 5 and 6, Plan 51R-36886,
Township of Oro-Medonte, County of Simcoe, described in Schedule "A" attached
hereto, to be surplus to the needs of the municipality;
AND WHEREAS Council has received no notice of objection to the proposed road
closure of the proposed sale of land from any party;
AND WHEREAS pursuant to procedural By-law 2007-083, the Clerk of the Township of
Oro-Medonte did cause a Notice of the proposed by-law to permanently close and sell
Part of the Road Allowance known as Part of Monk Street, Plan 1 (PIN #58553-0037
(LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1,
2, 3, 4, 5 and 6, Plan 51 R-36886, Township of Oro-Medonte, County of Simcoe, to be
published in newspapers of local circulation, a copy of which is attached as Schedule
"B" and forms part of this by-law;
Page 156 of 183
15a) - (Revised) A By-Law to Transfer an Easement for a Utility Lin...
AND WHEREAS the proposed by-law came before Council of The Corporation of The
Township of Oro-Medonte for consideration at its meeting on the 1 e day of January,
2010, and at that time Council received no notice of objection to the proposed road
closure or proposed sale of land from any party;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
Transfer of Easement for a Utilitv Line as Defined in the Ontario Enerav Board
Act. 1998 - That a transfer to Bell Canada of an easement for a utility line as
defined in the Ontario Energy Act, 1998 be established and reserved over Part 5,
Plan 51 R-36886, and any sale of these lands would be subject thereto.
2. Permanently Close - Council does hereby permanently close Part of the Road
Allowance known as Part of Monk Street, Plan 1 (PIN #58553-0037 (LT)),
(geographic Township of Oro), Township of Oro-Medonte, described as Parts 1,
2, 3, 4, 5 and 6, Plan 51 R-36886, Township of Oro-Medonte, County of Simcoe,
more particularly described in Schedule "A" attached hereto, and forming part of
this by-law.
3. Authorization of Sale - Council does hereby authorize the sale of Part of the
Road Allowance known as Part of Monk Street, Plan 1 (PIN #58553-0037 (LT)),
(geographic Township of Oro), Township of Oro-Medonte, described as Parts 1,
2, 3, 4, 5 and 6, Plan 51R-36886, Township of Oro-Medonte, County of Simcoe,
to the registered owners from time to time of the abutting lands as follows and
that the title to the transferred lands merge with those lands owned by the
respective abutting owners:
Owner Land to be Transferred
Terrace Hill Homes Inc. Parts 1, 4, 5 and 6 Plan 51R-36886
(PIN #58553-0033 (LT))
Elliott, Marion Kathleen Part 2, Plan 51 R-36886
Stauffert, Dean Rudolf
Stauffert, Kurt Heinrich
(PIN #58553-0104 (LT))
Poirier, Roy Albert Part 3, Plan 51 R-36886
Poirier, Freda Bernice
360 Shanty Bay Road
(PIN #58553-0105 (LT))
Upon registration of the Transfer, the respective owners be required, at their
expense, to bring an Application under The Land Titles Act, R.S.O. 1990, as
amended, to consolidate the parcels with their abutting property to one Property
Identifier Number.
Page 157 of 183
15a) - (Revised) A By-Law to Transfer an Easement for a Utility Lin...
4. Sale Price and Consideration - In accordance with By-law 2007-083, as
amended, Council hereby sets the sale price for land designated as Part of the
Road Allowance known as Part of Monk Street, Plan 1 (PIN #58553-0037 (LT)),
(geographic Township of Oro), Township of Oro-Medonte, described as Parts 1,
2, 3, 4, 5 and 6, Plan 51 R-36886, Township of Oro-Medonte, County of Simcoe,
as follows:
Description of Land Land Sale Price
Parts 1, 4, 5 and 6, Plan 51R-36886 $ 5,000.00
Part 2, Plan 51 R-36886 $ 975.00
Part 3, Plan 51 R-36886 $ 2,025.00
In addition to the land sale price the respective registered owners are
responsible for the administrative costs incurred by the Township of Oro-
Medonte, associated with the transfers. Such administrative costs include cost
of survey, appraisal, advertising, legal fees and disbursements.
5. Execution of Documents - The Mayor and Clerk are hereby authorized to sign all
documents to carry out the intent of this By-law.
BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF JANUARY, 2010.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 158 of 183
15a) - (Revised) A By-Law to Transfer an Easement for a Utility Lin...
Schedule "A"
to By-law No. 2010-010 for
The Corporation of the Township of Oro-Medonte
Part of the Road Allowance known as Part of Monk Street, Plan 1 (PIN #58553-0037
(LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1,
2, 3, 4, 5 and 6, Plan 51 R-36886, Township of Oro-Medonte, County of Simcoe.
Page 159 of 183
15a) - (Revised) A By-Law to Transfer an Easement for a Utility Lin...
Schedule "B"
to By-law No. 2010-010 for
The Corporation of the Township of Oro-Medonte
"a NOTICE OF PROPOSED
}Tm,, ipo! SALE OF LAND BY-LAW
POW fitr.x.;: ld! F.,
TAKE NOTICE that the Township of Oro-Medonte proposes to pass a By-law to
permanently close and sell a part of a road allowance, in the Township of Oro-Medonte,
County of Simcoe, more particularly described in Schedule "A" hereto.
AND FURTHER TAKE NOTICE that the proposed By-Law will come before the Council
of the Township of Oro-Medonte at its regular meeting to be held at the Council
Chambers on the 13th day of January, 2010 at 7:00 p.m. and at that time Council will
hear in person or by his/her counsel, solicitor or agent, any person who claims that
his/her land will be prejudicially affected by the By-law. Any person wishing to be heard
or make comment on the proposed sale shall provide the undersigned with either a
written application to be heard or written comment no later than 12:00 noon on January
7, 2010.
DATED AT THE TOWNSHIP OF ORO-MEDONTE THIS 31sT DAY OF DECEMBER,
2009.
J. Douglas Irwin, Clerk, Township of Oro-Medonte
148 Line 7 South, Box 100, Oro, ON LOL 2X0 Fax: (705) 487-0133
SCHEDULE"A"
Closure and Sale: Part of the Unopened Road Allowance known as Monk Street, Plan
1 between Colborne Street and O'Brien Street (Part of PIN #58553-0037 (LT)),
(geographic Township of Oro), Township of Oro-Medonte, more particularly described
as Parts 1, 2, 3, 4, 5, and 6, Plan 51 R-36886, Township of Oro-Medonte, County of
SimCoe.
.
~1 I f. t-?q,c
OP,
SUBJECT LANDS 1
Page 160 of 183
15b) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO.2010-086
A BY-LAW TO ADOPT THE ESTIMATES OF ALL AMOUNTS REQUIRED DURING
THE YEAR AND FOR LEVYING THE TAX RATES FOR THE YEAR 2010.
WHEREAS Section 290 of the Municipal Act, 2001, S.O.2001, c.25, as amended, authorizes the
Council of a local municipality to prepare and adopt estimates of all amounts required during the
year;
AND WHEREAS Section 312 of the Municipal Act, 2001, 5.0.2001, c.25, as amended, authorizes
the Council of a local municipality to pass a by-law levying a separate tax rate, as specified in the
by-law, on the assessment in each property class in the local municipality rateable for local
municipality purposes;
AND WHEREAS the County of Simcoe has established by by-law the following tax ratios for the
year 2010:
Residential/Farm
1.0000
Multi-Residential
1.5385
Commercial
1.2521
Industrial
1.5385
Pipelines
1.2966
Farmlands
0.2500
Managed Forests
0.2500
And the County tax rates for the year 2010.
AND WHEREAS Ontario Regulation 118/10 establishes the Education tax rates for the year 2010;
AND WHEREAS Section 329 of the Municipal Act, 2001, S.O. 2001, c.25, as amended establishes
limitations on the taxes for the commercial, industrial and multi-residential classes;
AND WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes
a municipality to pass by-laws imposing fees or charges for services provided by it;
NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as
follows:
1. That the estimates of Operating Expenditures net of non-taxation revenue for the year 2010
for the purposes of the municipality shall be adopted as follows:
Council
$ 343,739
Administration
2,247,848
History Association
6,307
Emergency Services
1,195,862
Police
1,509,049
School Crossing Guards
16,934
Building
306,624
Municipal Law Enforcement
124,303
Environmental Services
234,171
Planning
280,704
Public Works
3,140,376
Streetlighting
6,000
Lake Simcoe Regional Airport
109,431
Libraries
210,978
Parks and Recreation
612,683
Community Halls
16,428
Non-departmental
excluding tax levy
(1.862.542)
8.498.895
2. That the estimates of capital expenditures net of non- taxation revenue for the year 2010 for the
purposes of the municipality shall be adopted as follows:
Page 161 of 183
15b) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
Administration $ 157,600
Emergency Services 220,000
Municipal law Enforcement 5,000
Public Works 1,759,673
Parks and Recreation 118.800
2.261.073
3. That the following amounts shall be raised by taxation within the Township of Oro-Medonte
in the year 2010:
Township General Purposes $10,759,968
County Purposes 8,305,421
School Board Purposes 9.106.021
Total Tax Levy 528.171.410
4. That the Tax Rates shown on Schedule "A" attached hereto and forming part of this By-law
shall be levied upon and collected from the whole of the assessment for real property, in
accordance with the last returned Assessment Roll for the Township of Oro-Medonte, as
amended.
That in addition to the foregoing the following Special Charges and Collectables be levied
and collected:
(a) A levy for the purposes of recovering amounts advanced under the provisions of the
Tile Drainage Act, Chapter T.8, R.S.O. 1990, as amended, from benefitting properties.
(b) A special levy to collect for the annual estimates for the following Street Lighting
Areas apportioned on a flat rate basis to the benefitting properties:
Street Liehtin¢ Areas Flat Rate
per Property
Shanty Bay
$63.00
Hawkestone
$52.00
Sugarbush, Plan M-367, Plan M-368
$53.00
Oro Hills, Plan M324
$93.00
Horseshoe Highlands, Plan M391, M447, M456
$25.00
Beechwood Crescent, Plan M-281
$67.00
Georgina, Plan M 1561
$200.00
Warminster, Plan M92, M104
$50.00
Black Forest Estates, Plan M-191
$79.00
Canterbury, Plan M-343
$74.00
Harbourwood, Plan M-118
$66.00
Parkside Drive, Plan 875
$73.00
Mount St. Louis Estates, Plan M-112
$119.00
Day Subdivision, Plan M-162
$113.00
Conder Drive, RP51R624, RP5IR2163
$69.00
Pritchard Subdivision, Plan 1626
$40.00
Snowshoe Trail, Plan M-174
$136.00
Robin Crest Subdivision, Plan M-101, Plan M-123
$70.00
Cairns Estates, Plan 1676
$98.00
Kade Meadows, Plan M-340, Plan M-469
$98.00
Forest Glen, Plan M-264
$82.00
Craighurst Estates, Plan M510
$72.00
Windfield Estates
$117.00
Sprucewood Plan M535
$85.00
Heights of Medonte
$52.00
Maplehill Bidwell Rd, Woodland Estates,
Huronia Homes
$50.00
Lakewood Subdivision, Plan M-381
$123.00
Forest Home Industrial Park, Plan 1719, Plan 1720
$167.00
Simoro
$103.00
Winfull
$88.00
Page 162 of 183
15b) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
White Bros., Plan M593
$65.00
Martinbrook
$98.00
Lauder Road M723
$55.00
Fairway Forest M746
$85.00
(c) A special levy to collect for the annual estimates for County Waste Management
apportioned on a flat rate basis per user:
Flat Rate
per User
Residential, garbage collection,
disposal & recycling $150.00
Commercial, garbage collection,
disposal & recycling $150.00
Recycling only $ 35.97
(d) An adjustment to taxes for the commercial, industrial and multi-residential classes as
determined in accordance with Section 329 of the Municipal Act, 2001, S.O. 2001,
c.25, as amended.
(e) A levy for any or all other amounts collectable pursuant to any statute or by-law and
chargeable to any or all real property and business and/or person or persons to be raised
in the same manner and at the same time as all other levies, rates, charges and/or
collections.
6. (a) That the final tax bill less the interim tax bill be due and payable in two equal installments
on or before Friday, July 30th, 2010 and Thursday, September 30th, 2010 for properties with
no capping adjustments.
(b) That the final tax bill less the interim tax bill be due and payable in two equal
installments on or before Tuesday, August 31", 2010 and Thursday, September 30th, 2010 for
properties in the Commercial, industrial and Multi-residential classes with capping
adjustments.
7. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to
the address of the residence or place of business of the person to whom such notice is
required to be given as shown on the latest revised Assessment Roll.
8. A penalty for non-payment of taxes shall be imposed not exceeding 1'/4% on the first day of
default, and on the first day of each calendar month thereafter during the year 2010, until the
taxes are paid.
9. That there be added an interest charge of 1'/4% on the first day of each month on any
outstanding tax arrears from the 31st day of December in the year in which the taxes were
levied until the taxes are paid.
10. That taxes may be paid either in full or by installments for remittance payments to the credit
of the Treasurer on or before the day on which such taxes fall due, at most financial
institutions, which accept and process payments on behalf of customers, with the onus on the
financial institution to remit payments on time.
11. That all taxes be paid into the Office of the Treasurer.
12. That the Treasurer be authorized and directed to collect any penalty or interest or any other
levies, rates, charges or collections in the same manner as empowered to collect taxes levied
by the Council.
13. That the Treasurer be authorized to accept part payment from time to time on account of any
taxes due and to give a receipt for such part payment provided that acceptance of any such
payment does not affect the collection of any penalty or interest or any other levies, rates,
charges or collections imposed, collectable and due in respect to any non-payment.
14. That tax rates be applicable and levied upon any assessment that was not on the assessment
roll as returned.
Page 163 of 183
15b) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
15. That this by-law come into force and take effect on and from the date of the final passing
thereof for the current year 2010.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26- DAY OF
MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 164 of 183
Township of Oro-Medonte
2010 Tax Rates
T
W
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M
0,
0
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Property Class
Residential / Farm
Multi-Residential
Commercial Occupied
Commercial Vacant
Industrial Occupied
Industrial Vacant
Industrial - New Contruction
Pipelines
Farmlands
Managed Forest
NOTE:
Township1
0.355775%1
0.547360%1
0.445466%
0.311826%
0.547360%1
0.355784%1
0.547360%
0.461298%1
0.088944%1
0.088944%1
County)
0.274616%1
0.422497%
0.343847%1
0.240693%1
0.422497%
0.274623%1
0.422497%1
0.356067%1
0.068654%1
0.068654%1
Vacant included both vacant and excess
Schedule 'A' Bylaw No: 2010-086
Education i
0.241000%1
0.241000%
1.430000%
1.001000%
2.370312%
1.540703%1
1.430000%1
1.604124%
0.060250%1
0.060250%
Total Tax Ratel
0.871391%1
1.210857%
2.219313%
1.553519
3.340169
2.171110%
2.399857%
2.421489%
0.217848%
0.217848%
Commercial Class includes both parking lots and shopping centres
cn
6
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0
D
Q
0
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M
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3
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(D
0
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D
3
0
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c
15c) - Being a By-Law to Authorize the Execution of an Agreement Be...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-089
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND
DANNY AND ENIS PROSPERO TO ALLOW
FOR TEMPORARY RESIDENCY IN A TRAILER
WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it desirable to enter into an agreement effective May 26, 2010, for a 9 month
period from the date of building permit issuance, with Danny and Enis Prospero to
temporarily reside in a trailer at West Part of Lot 16, Concession 12 (Oro), Township of
Oro-Medonte, further described as 1603 15/16 Side Road East.
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
THAT the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule "A" and forming part of this By-Law;
THAT this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH DAY
OF MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 166 of 183
15c) - Being a By-Law to Authorize the Execution of an Agreement Be...
Schedule "A" to By-law No. 2010-089
AGREEMENT
In consideration of receiving temporary permission to reside in a trailer from the Township of Oro-
Medonte, We, Danny and Enis Prospero, of the Township of Oro-Medonte (formerly Township of Oro) in
the County of Simcoe, covenant and agree as follows:
1. That we are the registered owners of West Part of Lot 16, Concession 12 being more particularly
described as 160315/16 Side Road East, Oro-Medonte.
2. That we have applied to the Council of the Corporation of the Township of Oro-Medonte for
permission to temporarily reside in a trailer on the above-mentioned lands, at the same time as a
new dwelling/repair is under construction on those same lands, wherein such use is not
provided for under the provisions of the Township of Oro-Medonte s Zoning By-law as
amended.
3. That We hereby acknowledge that permission has been given by the Council of the Corporation
of the Township of Oro-Medonte subject to the following provisions:
a) That such permission is granted for a nine month period from permit issuance or
until completion of the proposed new dwelling, whichever is the lesser period of
time; and
b) That on completion of the new dwelling, as evidenced by a Provisional
Occupancy Certificate, the habitation of the trailer ceases forthwith to the
satisfaction of the Township's Chief Building Official; and
That application to the Township of Oro-Medonte for a temporary use permit
will be made forthwith (Fee $100.00).
4. That a Letter of Credit in the amount of $5,000.00 be retained by the Corporation of the Township
of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the
Township.
a) Failure to comply with the aforementioned conditions will result in the
Corporation of the Township of Oro-Medonte redeeming the Letter of Credit at
its sole discretion.
5. That I hereby agree to the terms and conditions set out above.
6. It is understood that failure to comply with the terms and conditions as set out herein, shall
release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such
litigation, as may be necessary to secure compliance or conformity with any applicable Municipal
By-law or provincial Regulation as may be provided for.
7. We hereby covenant and agree to indemnify and save harmless the Township of Oro-Medonte
from all costs, claims, liability and actions which may result or arise from the issuance of the
building permit or the entering into of this agreement.
Date
Danny Prospero, Owner Mayor, H. S. Hughes
Enis Prospero, Owner Clerk, J. Douglas Irwin
Witness
Page 167 of 183
15d) - Being a By-Law to Authorize the Issuance of the Certificate
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-090
Being a By-Law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services)
for 2189952 Ontario Limited (Houben), Plan 51 M-952
WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter
P. 13, as amended, provides that municipalities may enter into agreements imposed as
a condition to the approval of a plan of subdivision and such agreements may be
registered against the land to which the subdivision plan applies;
AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered
into a Subdivision Agreement with 2189952 Ontario Limited (Houben Subdivision) in
February 2010 for twenty five (25) residential lots on Houben Crescent and Key Court.
AND WHEREAS the requirements of this Subdivision Agreement with respect to the
underground works have now been met;
NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as
follows:
That the Certificate of Substantial Completion and Acceptance (Municipal
Underground Services) for Houben Subdivision (2189952 Ontario Limited), Plan
51 M-952 may now be issued by the Township Engineers (AECOM) in
compliance with the Subdivision Agreement between the Corporation of the
Township of Oro-Medonte and 2189952 Ontario Limited.
2. That the attached Schedule "A", Certificate of Substantial Completion and
Acceptance (Municipal Underground Services) shall form part of this By-Law.
3. That this By-law shall come into force and take effect on the final date of passing
thereof.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 20 DAY
OF MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 168 of 183
15d) - Being a By-Law to Authorize the Issuance of the Certificate
SCHEDULE"A"
to By-Law No. 2010-090
ASCOM - •
Mint= W
u..r. wxmr mmt,Iad ar.
TOWNSHIP ENGINEERS
CERTIFICATEOF SUBStANTIAL COMPLETION AND ACCEPTANCE
IMIMCIPAL UNDERGROUND SERttICE84
MUNICIPALITY
Towashlyi 0. Medonta,
PROJECT
No bmt SUMM.1-
Plan 99M.962
DEVELOPER
?4R9962Orearlit Limned
FILE NO.
92-9402290 143T-94003t
0-6.11M M tha Work&
. SWMFacWdyln.Bbc 29inckidhgdealoagedWesinthe Houben SubdM$bn;
' We, AECOM, n!)* the Municipality Oatthe above morkned works were btspect*J on Vay 11, 2010 and to
and fidgerri are ~..M':.:.. in a:,..RG:..._s with the SL,WMslan Agreement
the best of c r ksototes below.
except f .
. ItenlS listed in AECOM Cnastmclion Status Report dated May-,11 2010,
We ncreby aeceptthese Works tir use ;,n J o;a t;x, by the MUnldpeltq sabject to "reofflxsgpn of tie
nhvo e noted defil-.6 s and to Die reairc ,Uon of art tur fier deficler 4e!5 vial r,,,v tic~onv apparent dt
Uw m3inl.... pence and to the maintenance teal is require by the Subdivlslen Ayrecmerd and Its
Amendment.
She oa.e of SuhstarLa! Comp) tid. o.: septarica (M Undergnswtd S ' a) Is establifshed by Its
Cartffcale:as of Nay 17.2010.
Date, Z01 SWabaa:®.,
Page 169 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-091
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte
and
SKYLINE HORSESHOE VALLEY INC.
described as lands as follows:
1101 Horseshoe Valley Road West
PCL 1-4 SEC 51-ORO-3; PT LT 1 CON 4 ORO PT 1, 2, & 4, 51R-15088, TM PT 1 51R31409
AS IN SC141616, SIT LT327069, LT 472330, T/W EASEMENT OVER 3 MEDONTE PT 1
51 R30016 AS IN SC663268, T/W EASEMENT OVER PT LTS 3 & 4 CON 4 ORO PT 1
51R36466 AS IN SC774226, T/W/ EASEMENT OVER PT LT 2 C MEDONTE PT 2 51R36464
AS IN SC774233, T/W EASEMENT OVER PT LT 2 CON 4 MEDONTE PT 1 51 R36464 AS IN
SC774235; ORO-MEDONTE
Former Township of Oro
PIN 74053-0243 (LT)
Roll# 4346-010-002-03500
Township of Oro-Medonte, County of Simcoe
WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of
The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter
into a Site Plan Control Agreement on the lands described herein;
AND WHEREAS By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site
Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the
provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant
to By-Law No. 2009-062;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A", on lands described on the attached Schedule "A";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-
Law;
4. THAT this By-Law shall take effect on the final passing thereof.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 170 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
SKYLINE HORSESHOE VALLEY INC.
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
1101 Horseshoe Valley Road West
PCL 1-4 SEC 51-ORO-3; PT LT 1 CON 4 ORO PT 1, 2, & 4, 51RA5088, T/W PT 1
51 R31409 AS IN SC141616, S/T LT327069, LT 472330, T/W EASEMENT OVER 3
MEDONTE PT 1 51R30016 AS IN SC663268, WIN EASEMENT OVER PT LTS 3 & 4
CON 4 ORO PT 1 51 R36466 AS IN SC774226, T/W/ EASEMENT OVER PT LT 2 C
MEDONTE PT 2 51 R36464 AS IN SC774233, T/W EASEMENT OVER PT LT 2 CON 4
MEDONTE PT 1 51 R36464 AS IN SC774235; ORO-MEDONTE
Former Township of Oro
PIN 74053-0243 (LT)
Rol 1# 4346-010-002-03500
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
May 26, 2010
By-Law No. 2010-091
Page 171 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section i
Covenants by the Owner
Section 2
Covenants by the Township
Section 3
Development Restrictions
Section 4
Development Changes
Section 5
Security
Section 6
Compliance
Section 7
Co-operation
Section 8
Binding Effect
Section 9
Severability of Clauses
Section 10
Save Harmless
SCHEDULES
Schedule "A" Legal Description of Lands
Schedule "B" Site Plan
Schedule "C" Deeds and Easements to be Conveyed
Schedule "D" Itemized Estimate of Cost of Construction
z
Page 172 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
SITE PLAN CONTROL AGREEMENT
This Agreement made, in triplicate, this 261h day of May 2010, in accordance with
Section 41 of the Plannina Act.
BETWEEN: SKYLINE HORSESHOE VALLEY INC.
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro-Medonte to add additional
outdoor recreational uses associated with Horseshoe Resort including the construction of
new buildings as part of the adventure park and will also include a Zipline, Coaster ride,
OGO ride, and Miniature Golf area on lands described in Schedule "A", attached hereto;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the
use as subject to "Site Plan Control";
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
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1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owner's obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner", unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$ 5000.00. The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owner's solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township/Ministry of the Environment, if
applicable.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to add additional outdoor recreational
uses associated with Horseshoe Resort including the construction of new buildings
as part of the adventure park and will also include a Zipline, Coaster ride, OGO
ride, and Miniature Golf area on lands described in Schedule "A", attached hereto;
b) That the Township agrees that subject to compliance by the Owner with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner
may proceed to develop the subject lands, as indicated on the Site Plan attached
hereto as Schedule "B", subject to the development restrictions contained herein.
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3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule V.
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parkina Areas and Drivewavs
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Township of Oro-Medonte.
d) Outside Storaoe
No outside storage shall be permitted between any buildings on the premises and
any street.
e) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the
Township, to cover the faithful performance of the obligations of the Owner arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "D° to this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
An irrevocable Letter of Credit from a chartered bank, issued in accordance with
the requirements of Schedule "E", with an automatic renewal clause in the amount
of one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
Page 175 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule °D" of this Agreement and will become the basis for the limits of
the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security
for any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owner, under the terms of this
Agreement
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule "A", attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
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10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter
of such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED ) Skyline Horseshoe Valley Inc.
Name. '
Title:
I have the ability to bind
Corporation
The Corporation of the
Township of Oro-Medonte
) per:
H.S. Hughes, Mayor
)
)
J. Douglas Irwin, Clerk
Page 177 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
SCHEDULE "A"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe
Valley Inc.
LEGAL DESCRIPTION OF LANDS
1101 Horseshoe Valley Road West, PCL 1-4 SEC 51-ORO-3; PT LT 1 CON 4 ORO
PT 1, 2, & 4, 51 R-15088, T/W PT 1 511131409 AS IN. SC141616, SIT LT327069, LT
472330, T/W EASEMENT OVER 3 MEDONTE PT 1 51 830016 AS IN SC663268, TIW
EASEMENT OVER PT LTS 3 & 4 CON 4 ORO PT 1 51R36466 AS IN SC774226, TIW/
EASEMENT OVER PT LT 2 C MEDONTE PT 2 51 R36464 AS IN SC774233, T/W
EASEMENT OVER PT LT 2 CON 4 MEDONTE PT 1 51 R36464 AS IN SC774235;
ORO-MEDONTE
Former Township of Oro
PIN 74053-0243(LT)
Roll# 4346-010-002-03500
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
Page 178 of 183
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SCHEDULE "B"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe
Valley Inc.
SITE PLAN
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
Page 179 of 183
15e) - A By-law to Authorize the Execution of a Site Plan Agreement...
SCHEDULE "C"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe
Valley Inc.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars (52.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
NIA
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
NIA
10
Page 180 of 183
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SCHEDULE"D"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Skyline Horseshoe
Valley Inc.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION,
ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
N/A
2. LETTERS OF CREDIT AMOUNT
Letter of Credit to be provided by the Owner $ 5000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
it
Page 181 of 183
15f) - A By-Law to Delegate the Power to Close a Highway Temporaril...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-092
A By-Law to Delegate the Power to Close a Highway Temporarily
and to Repeal By-Law Nos. 2003-059 and 2003-100
WHEREAS the Municipal Act, S.O. 2001, c. 25, Section 23.1, as amended,
provides that a municipality may delegate its powers and duties under this or any
other Act to a person or body subject to the restrictions set out in this Part;
AND WHEREAS the Council of The Corporation of Township of Oro-Medonte did
enact By-Law No. 2003-059 on the 18"' day of June, 2003 to Delegate the Power to
Close a Highway Temporarily.
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
does now find it expedient to delegate its authority to the Director of Transportation
and Environmental Services, or his/her designate, to close any road under their
jurisdiction within the boundaries of the Township of Oro-Medonte for the purposes
specified;
NOW THEREFORE, the Council of The Corporation of the Township of Oro-
Medonte enacts as follows:
1. That the Council of The Corporation of the Township of Oro-Medonte hereby
authorize the Director of Transportation and Environmental Services, or his/her
designate, to close any road under their jurisdiction within the boundaries of the
Township of Oro-Medonte for the purposes specified within this by-law;
2. That the Council of The Corporation of the Township of Oro-Medonte hereby
delegates the authority specified in Section 1 of this By-Law for the purposes of
road maintenance, construction works and/or emergency situations and special
events.
3. That By-Law Nos. 2003-059 and 2003-100 are hereby repealed in their entirety.
4. That this By-law shall come into force and take effect on its final passing thereof.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 182 of 183
16a) - Being a By-Law to Confirm the Proceedings of the Council mee...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-088
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE
COUNCIL MEETING HELD ON WEDNESDAY, MAY 26, 2010
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday, May
26, 2010, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF MAY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 183 of 183