The URL can be used to link to this page

05 12 2010 Council AgendaTHE TOWNSHIP OF ORO-MEDONTE ~~ ~ COUNCIL MEETING AGENDA .~,e~~ ~ ~ COUNCIL CHAMBERS raw~hr~ Qf ~y~- ~X%'`'~rl~~.,l~~~-~~P/ DATE: WEDNESDAY, MAY 12, 2010 Proud Heritage, Exciting Future TIME: 6:00 P.M. Page 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS a) Motion for Additions 4. ADOPTION OF AGENDA a) Motion to Adopt the Agenda 5. DISCLOSURE OF PECUNIARY INTEREST 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held on April 28, 2010. 7. RECOGNITION OF ACHIEVEMENTS: 5 a) Correspondence dated April 30, 2010 from Anne Springle re: Letter of Appreciation to Gary Skelding and Matthew Smith. 8. PUBLIC MEETINGS: a) 6:00 p.m. Proposed Amendment to the Official Plan, West Half of Part Lot 2, Concession 8 (Oro), Township of Oro-Medonte, 2010-OPA-01 (Cameron-Van Ameslvoort). 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 6 a) Policy POL-ADM-12, Food Procurement Policy. 7-8 b) Shawn Binns, Director of Recreation and Community Services, re: correspondence dated April 13, 2010 from Jim Fockens, President, Oro- Medonte Minor Sports Association re: Concession Stand Proposal [from April 28, 2010 meeting]. 9 c) Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Update. Page 1 of 112 Page Council Meeting Agenda -May 12, 2010. 10. REPORTS OF MUNICIPAL OFFICERS: 10-11 d) Shawn Binns, Director of Recreation and Community Services, re: Warminster Soccer Update [to be distributed at meeting]. 12-17 e) Report No. DS 2010-21, Andria Leigh, Director of Development Services re: Teresa and Timothy Snelgrove -Request for Two Dwellings, Part of Lots 2 - 4, Concession 2 EPR (Oro), Township of Oro-Medonte, 2764 5/6 Side Road [Refer to Item 18e)]. 18-20 ~ Report No. DS 2010-23, Andria Leigh, Director of Development Services re: Site Plan Agreement and Removal of Hold, 2009-SPA-16, (Wright), Lot 6, Plan 794, Concession 14, Being all of PIN 58531-0296 (LT), 12 Cook Lane [Refer to Items 18f) and g)]. 11. REPORTS OF MEMBERS OF COUNCIL: 21-22 a) Councillor Agnew, correspondence dated May 4, 2010 from Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing Association re: Application for Grant/Subsidy. 23 b) Mayor H.S. Hughes, correspondence dated May 6, 2010 from Jane Ball, Gordon Ball, Hartley Woodside, Gerry van Amelsvoort, Eva Young, Janet Machan, Martha Zeigler, Roger Graham re: Horseshoe Valley Paintball. [Addenda] 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on May 5, 2010. 13. CONSENT AGENDA: 24-28 a) Correspondence from the Townships of Clearview, Midland, Ramara and Penetanguishene re: Waste Management in Simcoe County. Staff Recommendation: Receive. 29-43 b) Minutes of Orillia Public Library meeting held on March 24, 2010. Staff Recommendation: Receive. 44-55 c) Minutes of Barrie Public Library meeting held on February 18, 2010. Staff Recommendation: Receive. 14. COMMUNICATIONS: 56 a) Correspondence received May 5, 2010 from Mary Hennessy, Director, Lake Simcoe Project, Ministry of Environment re: Lake Simcoe Protection Plan. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. Page 2 of 112 Page Council Meeting Agenda -May 12, 2010. 17. IN-CAMERA ITEMS: a) Motion to go In-Camera b) Motion to Rise and Report c) Robin Dunn, Chief Administrative Officer re: Legal Matter (NVCA Levy 2010). d) Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services re: Property Matter (Pine Ridge). e) Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services re: Property Matter (Guthrie Lands). f) Shawn Binns, Director of Recreation and Community Services, re: Personal Matter (Arena Concession Stand). g) Robin Dunn, Chief Administrative Officer, re: Solicitor-Client Privilege (Legal Opinion, Simcoe County Farm Fresh Marketing Association). [Addenda] 18. BY-LAWS 57-66 a) By-Law No. 2010-075 Being a By-Law to Regulate Signs and Other Advertising Devices and to Repeal By-law No. 2005-118. 67-70 b) By-Law No. 2010-076 A By-Law to Provide for Maintaining of Land in a Clean and Clear Condition and to Repeal By-Law No. 2005-126. 71-91 c) By-Law No. 2010-080 A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By- law No. 2008-109. 92-95 d) By-Law No. 2010-081 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2007-069 and 2008-078. 96-97 e) By-Law No. 2010-083 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Teresa Clare Snelgrove and Timothy Snelgrove to Allow for Two Dwellings. 98-109 ~ By-Law No. 2010-084 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Catharine Elizabeth Wright described as lands as follows: 12 Cook Lane Lot 6, Registered Plan 794, Concession 14, former Township of Oro; T/W R0832510 Township of Oro- Page 3 of 112 Page Council Meeting Agenda -May 12, 2010. 18. BY-LAWS Medonte, County of Simcoe PIN 58531-0296 (LT) Roll# 4346-010-005-40200. 110-111 g) By-Law No. 2010-085 Being a By-law to remove the Holding symbol applying to lands located at 12 Cook Lane, Lot 6, Registered Plan 794, Concession 14, former Township of Oro; T/W R0832510, Township of Oro- Medonte, County of Simcoe, PIN 58531-0296 (LT), Roll# 4346-010-005-40200 (Wright). 19. CONFIRMATION BY-LAW 112 a) By-Law No. 2010-082 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, May 12, 2010. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion to Adjourn Page 4 of 112 7a) -Correspondence dated April 30, 2010 from Anne Springle re: L... 1063 Lakeshore Road East ~ RR2 Hawkestone, ON LOL1T0 •, 5~a` ~= ~~ 705-487-6906 MAY p J zpf0 April 30, 2010 Dear Sir/Madam: 1 am writing this letter to express my deep gratitude and appreciation to Mr. G.K. Skelding and his colleague, Mr. M. Smith. Having been the victim of a dog attack on Good Friday, I called the messaging service and within a short time, Mr. Skelding was at my house taking a statement. He was incredibly professional and supportive. He took my experience very seriously and immediately contacted the owner of the dog and took action to prevent such an attack happening again. I was really impressed by his commitment and hard work, especially as the event took place on a public holiday. More recently, I had to call the messaging service again regarding a stray dog in the neighbourhood. Again, this took place after hours and Mr. Smith responded. He, too, took the call very seriously and personally went into the township office to find the name of the owner of the dog tag. He was extremely polite and caring and quickly found the owner of the dog and offered to help me return it. My family and I are very relieved to know that we have two such fine professionals ensuring that the current animal control situation in Oro Medonte is taken seriously. We would like to express our appreciation to them for all their hard work and dedication to our community. Sincerely, Anne Springle Page 5 of 112 10a) -Policy POL-ADM-12, Food Procurement Policy. rownship~~.~~ _~ POI 1 C 17roud Heritage, Exciting Future Department/Section Policy # Administration POL-ADM-12 Subject Enacted by Council: Food Procurement Policy Motion # C- PURPOSE AND SCOPE The Township of Oro-Medonte recognizes the environmental benefits of reducing its carbon footprint and the local economic benefits of supporting local businesses, wherever possible. The Township of Oro-Medonte will bear the aforementioned benefits in mind when purchasing food to be served at Township functions. IMPLEMENTATION OF PRINCIPLES For the purposes of this policy "local" shall be defined as the Township of Oro-Medonte, Simcoe County, Province of Ontario, Country of Canada, whenever possible. For the purposes of this policy "businesses" includes farmers. The Township of Oro-Medonte would request that its food suppliers consider the environmental and local economic benefits when establishing their menus and selecting their supplier networks. Page 1 of 1 Page 6 of 112 10b) -Shawn Binns, Director of Recreation and Community Services, ... ..~.. Oro-Medonte MinorSports Association ~.~~04~ ~ ~sOCrellort w~w.o~^:^.w~ The Oro-Medonte Minor Sports Association (OMMSA) is anon-profit association that works with minor sports groups in the Township of Oro-Medonte to help promote and support their organizations through various activities including administrative assistance, advertising, and other programs such as coaching clinics and awareness. The OMMSA is currently funded by an Ontario Trillium Grant but requires additional funds to sustain the association beyond the grant period. As the current agreement for the concession stand ends this season, it is being proposed that the OMMSA assume the operation of the concession stand located at the Oro-Medonte Community Arena. In addition to this request, the OMMSA would also like to propose that the operating fees paid to the Township of Oro-Medonte for the concession stand be waived for the duration of the agreement. Should this request be agreed upon, the OMMSA will consider this act in lieu of submitting a 2011 grant application from the Township of Oro-Medonte. By assuming responsibility of the concession stand the profits will be returning back to the community through the assistance of minor sports association across the township. We feel as though this is a great opportunity to fundraise and continue support of our member associations and community. The OMMSA will assume overall responsibility of the concession stand with one individual overseeing the inventory, cash control and employee monitoring for the facility. The OMMSA will hire employees to work during the hours sefi out by the Recreation and Community Services Department and will ensure that the employees are responsible while representing our Association and the Township in a positive manner. Start-up funding for the concession stand will come from the OMMSA and all expenses will be paid through the OMMSA. ~ Oro-Medonte Minor Sports Association Concession Stand Proposal April 13, 2010 Page 7 of 112 10b) -Shawn Binns, Director of Recreation and Community Services, ... The OMMSA will ensure that the needs of all facility users are met as per the requirements set out by the Recreation and Community Services Department. A commitment to customer service with respect to reliable hours, food quality and selection as well as appearance of the booth with will be guaranteed by the OMMSA. The OMMSA will obtain all necessary permits and licences to ensure the operation is properly run, as well as working with the food inspection agency, health unit and labour laws as per legislative requirements. Should the OMMSA dissolve for any reason, the Oro Minor Hockey Association will assume responsibility of the concession stand and see the agreement through completion. Your consideration of this proposal is appreciated as the potential profits from the concession stand will assist in sustaining the OMMSA over the two year term of agreement. S" rely, Fockens President Oro-Medonte Minor Sports Association Oro-Medonte Minor Sports Association Concession Stand Proposal April 13, 2010 Page 8 of 112 10c) -Shawn Binns, Director of Recreation and Community Services, ... MEMORANDUM To: Council cc: \~~'i' 'w~~of Proud Heritage, Exciting Future From: Shawn Binns R.M. File #: Date: May 12, 2010 Roll #: Subject: Line 4 Park Development As part of the 2010 Budget, Council approved capital funding in the amount of $240,000 (based on a 50/50 cost share) to complete the development of a Double Tennis Court, Playing Field, Landscaping and Possible Roof over the Multi- purpose pad at the Line 4 Park. To ensure expediency of the development, site work including clearing and grubbing have taken place over the winter and early spring. As the parkland is at the entrance to the community it is imperative that work is completed in a timely fashion to minimize community impact. The Horseshoe Valley Properly Owners Association (HVPOA) has currently raised $15,000 towards the project and is the process of implementing a number of fundraising initiatives to raise the 50% of the project costs within the budget allocation. The next phase of the development is the construction of the tennis courts and grading. The estimated expense for completion of this phase is approximately $110,000. It is Councils policy that the 50% cost share funding be achieved prior to development. In this case it is recommended that Council consider the authorization of the construction of this phase advancing the Township funding in the amount not to exceed the $120,000 capital funding allocated in the budget to expedite the parkland development while permitting the HVPOA to continue to raise their share of the capital funding. It would also be recommended that a letter of understanding be developed between the Township and the HVPOA to articulate the funding relationship which would require the HVPOA to raise 50% of the Townships advanced contribution. As this is a community based initiative with many commitments and donations from local businesses flexibility in the purchasing by-law is required to maximize the available budget through negotiations with possible donors. It is also recommended that Council waive the provisions of the purchasing by-law to authorize the Director of Recreation and Community Services and the parkland committee to negotiate prices for the development of the parkland. The proposed recommended strategy will expedite the development of the Line 4 Park, maximize limited budget funding, and continue a successful partnership with the Horseshoe Valley Property Owners Association. Respectt Shawn Binns Director, Recreation and Community Services e~--~ Page 9 of 112 10d) -Shawn Binns, Director of Recreation and Community Services, MEMORANDUM ~~t..~~~ Proud Heritage, Exciting Future To: Council cc: Shawn Binns From: Justin Hodgkinson R.M. File #: Date: Wednesday May 12, 2010 Roll #: Subject: Warminster Soccer Program INTRODUCTION The Warminster Soccer League is a grassroots soccer program that has been running for several years in that community at Richilieu Park. This spring, during the registration process, the league decided that they did not have the sufficient numbers to operate the league and therefore cancelled the season. Upon learning this information, a group of community members contacted the Township in hopes of still having a soccer program in Warminster this summer. Recognizing the value of this program, the Recreation and Community Services Department facilitated a meeting for the group which also included support from the Oro-Medonte Minor Sport Association and Huronia District Soccer Association. From this original meeting, numerous volunteers were recruited and a committee was formed with roles defined, a partnership with Oro-Medonte Minor Soccer was established and the group set out working so that the youth in Warminster would still be able to play soccer this summer. ACCOMPLISHMENTS TO DATE • Formation of a committee with roles and responsibilities outlined • Registration fee established $60.00 • Promotional flyers created and distributed • Registration night set for May 12tH • Equipment and nets leveraged from old league • Partnership with OMMS established to cover insurance and financial details • Established 4 age categories (5-6, 7-8, 9-10 & 11-12) • Established minimum number of players per age bracket (48) and players per team (12) • Created registration form NEXT STEPS • Host registration night • Recruit coaches and volunteers • Conduct site and equipment inspection • Attain players for each division • Make cancellation in divisions with insufficient registration (if in all divisions, season will be cancelled) • Organize teams Page 10 of 112 10d) -Shawn Binns, Director of Recreation and Community Services, ... • Orderjerseys and socks • Assign coaches to teams • Create league schedules • Host coaches night • Input players in OMMS database • Open bank account through OMMS • Team pictures • Organize year end wrap up/BBQ Moving forward the Recreation and Community Services Department will continue to support this program and encourage the group to continue their partnership with OMMS and build on that relationship. This will create one soccer organization for the Township as a whole which will promote the awareness of both programs and make access to information for parents easier. ~/ f ~~//// ~a ~- -2- Page 11 of 112 10e) -Report No REPORT ~'°'~~ r Proud Heritage, Excating Future Report No. To: Prepared By: DS2010-021 Council Andria Leigh Meeting Date: Subject: Motion # May 12, 2010 T d Ti th l S Roll #: eresa an mo y grove ne R M S File #: -Request for Two Dwellings, . . . 010-007-06900 Part of Lots 2 - 4, Concession 2 EPR (Oro), Township of Oro- Medonte, 2764 5/6 Side Road RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2010-021 be received and adopted. 2. THAT Council authorizes the request of Teresa and Timothy Snelgrove to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling to a maximum period of nine months from the time of issuance of the new dwelling building permit. 3. AND THAT the Clerk bring forward the appropriate by-law authorizing the attached agreement to this effect. BACKGROUND: The subject property is approximately 97 acres, and is located on the west side of 5/6 Side Road north of the Rail Trail (See Attachment #1). There is an existing dwelling located on the property, which was constructed in approximately 1954. The applicant is proposing construction of a new dwelling, and is requesting Council's permission (Attachment #2) to temporarily reside in the existing dwelling, which will be demolished after completion of the new home. The applicant's are intending to begin new construction this spring and based on further discussions anticipate the construction to be completed in a period of approximately nine months. They are requesting permission from the Township to maintain the existing dwelling for this nine month period. The Township's Comprehensive Zoning By-law 97-95 only permits one dwelling per property; therefore permission is required in order to allow the new permit to be issued prior to demolition of the existing dwelling. ANALYSIS: The Township has historically allowed owners to temporarily reside in existing dwellings or trailers and allow for a building permit to be issued for a new dwelling. This practice has been DEVELOPMENT SERVICES May 12, 2010 Report No. DS2010-021 Page 1 of 6 Page 12 of 112 10e) -Report No.... followed contrary to the Township's Zoning By-law, which only allows one dwelling per property; however is a reasonable compromise to assist owners in these cases. A financial deposit and agreement (see Attachment #3) stipulating the terms of the approval will be required to be executed with the owners which ensures compliance after the new dwelling is complete. Council has established a precedent of granting up to one-year temporary permissions on other properties in the Township; as noted above, the applicants are requesting consideration for a nine month. As the applicant's are required to post securities in the amount of $ 20,000.00 to ensure the removal of the original dwelling, it is anticipated that the applicant will expedite the demolition if feasible in order to have their securities returned. FINANCIAL: A $20,000 security deposit is required prior to issuance of a building permit for the new dwelling to ensure removal of the existing dwelling once the new dwelling is constructed. POLICIES/LEGISLATION: The Building Code Act CONSULTATIONS: Mr. & Mrs. Snelgrove ATTACHMENTS: Attachment # 1 -Location Map Attachment # 2 -Snelgrove Request to reside in Existing Dwelling Letter Attachment # 3 -Draft By-law and Agreement CONCLUSION: Approval of the attached agreement to permit the landowner to reside in the existing dwelling for a maximum nine month period while the new dwelling is being constructed is considered appropriate and should be authorized. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval /Comments: ~ C.A.O. Aaproval /Comments: DEVELOPMENT SERVICES May 12, 2010 Report No. DS2010-021 Page 2 of 6 Page 13 of 112 10e) -Report No Attachment #1 -Location Map N i D 516 SIDEROAD ~~ ~~yo ~Q~aJ~ 'Z ~~~`. ~~ a~' ~Op. 4`0~,~ SUBJECT LANDS. 0 125 250 500 750 1,000 Meters. DEVELOPMENT SERVICES May 12, 2010 Report No. DS2010-021 Page 3 of 6 Page 14 of 112 10e) -Report No.... Attachment #2 -Snelgrove Request Letter -----Original Message----- From: Teresa Snelgrove Sent: April 21, 2010 10:42 AM To: Leigh, Andra; Matt Pryce Cc: Farquharson, Steven Subject: (!! SPAM] Re: 2764 5th/6th Side Rd.-----Snelgrove Residence Dear Andra: Thank you for your email regarding the maintenance of our old farmhouse during the construction of the new house. I have written a letter of request (below). Attention: Andra Leigh To Whom it May Concern: This letter is a written request to the Oro-Medonte Council to have permission to keep our existing farmhouse liveable while the new house is being constructed. We plan to demolish the old farmhouse as soon as we can move into the new one. At present the old house is used by us on weekends and during the summer, but once the new house is built we plan to retire to it. The projected completion date is Thanksgiving but in my limited experience with these things (i.e. renovations) we have always run over time - so I think six months is cutting it a bit fine, but I believe Matt can field that question more knowledgeably. Warm regards, Teresa Hello Andrea I have just submitted my application for a Zoning Certificate for the construction of a new S.F.D. at 2764 5th/6th Sd. Rd. I spoke with Steven Farquharson at the counter and I suggested that we wanted to leave the existing dwelling intact until the new dwelling was completed. I now understand that the process is to apply to council for permission and submit a $20,000.00 letter of credit along with a letter of request to the township in order to allow this to happen. Steven made me aware that the next council meeting is May 12th and that the request has to be in one week prior to the meeting in order to get on the agenda. Can you please respond to the above mentioned process and let me know if this can be done this way in order to speed up and have ready the permits for the project. We need to get going on the project as soon as possible. Can you also respond to all with the request information necessary to submit to council along with the letter of credit and all the details involved so that my client knows what is necessary to get together for this application. I have cc'd my client in this a-mail so that they are aware of the process. I thank you in advance. Matt Pryce Prycon Custom Building and Renovations Inc. DEVELOPMENT SERVICES May 12, 2010 Report No. DS2010-021 Page 4 of 6 Page 15 of 112 10e) -Report No.... Attachment #3 -Draft By-law and Agreement THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-083 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND TERESA CLARE SNELGROVE AND TIMOTHY SNELGROVE TO ALLOW FOR TWO DWELLINGS WHEREAS the Municipal Act 200i,S.0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement dated May 12, 2010, fora 9 month period from the date of building permit issuance, with Teresa Clare Snelgrove and Timothy Snelgrove to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling at 2764 5/6 Side Road, Concession 2 EPR, Part of Lots 2-4, Township of Oro-Medonte formerly Oro). NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF MAY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas !twin DEVELOPMENT SERVICES May 12, 2010 Report No. DS2010-021 Page 5 of 6 Page 16 of 112 10e) -Report No Attachment #3 -Draft By-law and Agreement (cont.) Schedule "A" to By-law No. 2010-083 AGREEMENT In consideration of receiving a building permit from the Township of Oro-Medonte, We, Teresa Clare Snelgrove and Timothy Snelgrove, of the Township of Oro-Medonte (formerly Township of Oro) in the County of Simcoe, covenant and agree as follows: 1. That we are the registered owners of Concession 2 EPR, Part Lots 2 - 4 being more particularly described as 2764 5/6 Side Road, Township of Oro-Medonte, County of Simcoe, Assessment Roll Number43-46-010-007- 06900-0000. 2. That we have applied to the Council of the Corporation of the Township of Oro-Medonte for permission to temporarily reside in our existing dwelling on the above-mentioned lands, at the same time as a new dwelling is under construction on those same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That we hereby acknowledge that permission has been given by the Council of the Corporation of the Township of Oro-Medonte subject to the following provisions: a) That such permission is granted for the nine month period from permit issuance or until completion of the proposed new dwelling, whichever is the lesser period of time; and b) That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing dwelling is to be removed within one month to the satisfaction of the Township's Chief Building Official; and c)That application to the Township of Oro-Medonte for a temporary use permit will be made forthwith (Fee $100.00). 4. That certified funds in the amount of $20,000.00 be retained by the Corporation of the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the Township. a) Failure to comply with the aforementioned conditions will result in the Corporation of the Township of Oro- Medonte redeeming the certified funds at its sole discretion. 5. That we hereby agree to the terms and conditions set out above. 6. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as may be necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as may be provided for. 7. We hereby covenant and agree to indemnify and save harmless the Township of Oro-Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Date Teresa Clare Snelgrove, Owner Mayor, H. S. Hughes Timothy Snelgrove, Owner Clerk, J. Douglas Irwin Witness DEVELOPMENT SERVICES May 12, 2010 Report No. DS2010-021 Page 6 of 6 Page 17 of 112 10f) -Report No. DS 2010-23, Andria Leigh, Director of Development... REPORT ~'~C1~'_ Proud Heritage; Exciting Future Report No. To: Council Prepared By: DS 2010-023 Andria Leigh, Director of Develo ment Services Meeting Date: Subject: Site Plan Agreement Motion # May 12, 20i 0 and Removal of Hold 2009-SPA-16 Roll #: (Wright) R.M.S. File #: D11 39858 Lot 6, Plan 794, Concession 14, Being all of PIN 58531-0296 (Ll~, 12 Cook Lane RECOMMENDATION(S): Requires Actions For Information Onlyn It is recommended: 1. THAT Report No. DS 2010-023 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Catharine Wright to permit a new boathouse on the lands at 12 Cook Lane. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with Catharine Wright. 4. THAT the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as 12 Cook Lane, Lot 6, Plan 794, Concession 14, Being all of PIN 58531-0296 (LT). 5. AND THAT the owner be notified of Council's decision. I BACKGROUND: _~ The applicant is proposing to construct a new boathouse. The zoning now in effect for the subject lands is Residential Limited Service Hold (H) Zone. As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. ANALYSIS: The subject lands are zoned Residential Limited Service Holding (H) Zone. Cook Lane is no# an improved public road and the proposed boathouse is to be constructed on a property which fronts on this road which does not meet municipal standards; on this basis, a Holding provision was applied to the subject lands. The Site Plan agreement contains wording where the owner acknowledges that the lot does not front on a public road and that the Township does not or is not required to maintain or snowplow the said road. The Township will not take over or assume the private road unless it has been built according to the Township standards. With the DEVELOPMENT SERVICES Meeting Date May 12, 2010 Report No. DS 2010-023 Page 1 of 3 Page 18 of 112 10f) -Report No. DS 2010-23, Andria Leigh, Director of Development... execution of the site plan agreement, the Holding (H) provision of the Zoning By-law can be removed. Permitted uses in the Residential Limited Service (RLS) Zone include accessory buildings such as a boathouse, as proposed. As such, the applicant's proposal to construct a boathouse would constitute permitted use. The subject property consists of approximately 0.21 hectares (0.52 acres) of lot area with approximately 103 metres of frontage on Cook Lane. The proposed boathouse was subject to a minor variance (2010-A-06) which was approved by the Committee of Adjustment in March of this year. An NVCA permit has also been issued for the proposed boathouse. ~>.r•~.c•~ra~ N/A. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan and Zoning By-law 97-95 The Planning Act, Section 36 and 41 CONSULTATIONS: During the Site Plan circulation no concerns were raised by Township staff and as indicated above, the NVCA permit and Minor Variance are in effect for the proposed boathouse. ATTACHMENTS: Schedule 1: Location Map CONCLUSION: The application to construct a dwelling constitutes a permitted use and would comply with all requirements of the Residential Limited Service Zone. It is recommended that Site Plan Application 2009-SPA-16 and the Removal of the Holding Provision applying to the subject lands be approved. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services DEVELOPMENT SERVICES Meeting Date May 12, 2010 Report No. DS 2010-023 Page 2 of 3 Page 19 of 112 10f) -Report No. DS 2010-23, Andria Leigh, Director of Development... SCHEDULE 1: LOCATION MAP 2010-SPA-16 (WRIGHT) •~ ''tir ~' M1r~~,. .~'~ H~; . ~~ Xf~ } -,. I PD / gE~~~i l ~ ~.'~ ~;~'/ G~ ~ r~ u~ z• BASS LAKE SIDERpAD -~---'-Y..~-~" ---'"". _----- r G SUBJECT LANDS o m m i~ iro ,m xe4n DEVELOPMENT SERVICES Meeting Date May 12, 2010 Report No. DS 2010-023 Page 3 of 3 Page 20 of 112 11 a) -Councillor Agnew, correspondence dated May 4, 2010 from Sand... Page 1 of 2 Sandy Agnew From: "Sandra Trainor" ~info~simcoecountyfarmfresh.ca> to: °Sandy Agnew"' cbluebird~igs.net> Sent: Tuesday, May 04, 2010 5:24 PM Subject: RE: support for map? Hi Sandy, For the 2010 Farm Fresh Guide map the following municipalities have committed their support: Bradford West Gwillimbury - $800 I n n isfil - $800 Wasaga Beach - $800 Orillia - $800 Barrie - $800 New Tecumseth - $800 dearview - $500 Severn and Tiny have said no. I have had no response from the others and am following up with them now. The County of Simcoe has committed in-kind assistance from the GIS dept equal to $500.00 worth of time. We will be submitting the final artwork to the printer next week, in order for delivery of the final product by the end of May. Cost of printing 60,000 maps is $11, 340.00+taxes NOTE: We have been advised to make an application to the County of Simcoe Community Grant to go towards this project and other projects SCFF is undertaking around community economic development and agriculture for the 2011 budget year. Thank you for your assistance! Sandra Sandra 1. Trainor Project Manager Simcoe County Farm Fresh Marketing Association Non-Profit Inc. 4-13 Affiance Blvd., Box# 227 Barrie, ON L4M 7G3 P: 705 734-2075 F: 705 734-7633 info@si mcoecou ntyfa rmfresh.ca www.si mcoecou ntyfa rmfresh.ca 5/4/2010 Page 21 of 112 11 a) -Councillor Agnew, correspondence dated May 4, 2010 from Sand... Council Meeting Minutes -March 24, 2010. Motion No. C100324-25 Moved by Crawford, Seconded by Evans Be it resolved that County of Simcoe Item No. PM 10-050 re: Simcoe County Farm Fresh Marketing Association, presented by Mayor H.S. Hughes be received; And that the recommendation from OMEGA with respect to the Application for Grant/Subsidy from Sandra Trainor, Chair, Simcoe County Farm Fresh Marketing Association, received January 18, 2010, be deferred until such time as the Township is made aware of the extent of support that the County of Simcoe is providing to Simcoe County Farm Fresh in 2010. Carried. Motion No. C100324-26 Moved by Coutanche, Seconded by Crawford Be it resolved that the Application for Grant/Subsidy from Sandra Trainor, Chair, Simcoe County Farm Fresh Marketing Association, received January 18, 2010, be approved in the amount of $800.00 as an environmental initiative. Deferred. Motion No. C100324-27 Moved by Agnew, Seconded by Evans Be it resolved that Susan T. Sheridan be appointed to the OMEGA's Water Quality/Lake Management Working Group for the balance of the term of office. Carried. Page 13 of 22 Page 22 of 112 11 b) -Mayor H.S. Hughes, correspondence dated May 6, 2010 fro... May 6, 2010 To: Mayor Harry Hughes and Members of Oro-Medonte Township Council Cc: Doug Irwin, Andra Leigh, From: Jane Ball, Gordon Ball, Hartley Woodside, Gerry van Amelsvoort, Eva Young, Janet Machan (Rowanwood President), Martha Zeigler, Roger Graham Re: Horseshoe Valley Paintball (HVP) Following Oro-Medonte Council's Nov. 12, 2009 unanimous decision to repeal Site Plan Agreement (Bylaw#2009-084 -Monty & Tracey Childs, Horseshoe Valley Paintball), we are writing in support ofthis decision, to draw Council's attention to the following violations. To all appearances {specifically, the HVP website and the entrance sign) HVP is back in commercial operation. The following zoningwiolations remain apparent: - Waste material including refuse, containers and derelict vehicles are still in clear view on the property as they have been all winter. This is a violation of the "clean and clear" bylaw" (2005-126) and the terms of Andrea Leigh's Report to Council dated Oct. 21, 2009 (recommending the withdrawal of the Site Plan Agreement) which said. "In accordance with Section 5.25 -Prohibited Uses of the Zoning Bylaw 97=95;'~samended, partially dismantled vehicles are considered a prohibited use by the Zoning Bylaw and are therefore required to be removed." - Re-erection of a sign on the boulevard identifying "Horseshoe Valley Paintball Entrance", apparently without a sign permit and in spite of direction to remove it. We~were told that HVP was instructed in January 2010 to remove the sign, to remove the derelict inoperative vehicles and to cease operation at this location. We hope that Council will not accept any new HVP application until the current zoning violations are completely rectified and cleared up. We will appreciate a timely re ly to our letter. r,~~1-~.c,4--~_ _ Ja ~`VUlachan Eva /ung ne Bal~ H~ le V ~~. ~~ ( (, er va Ame art Gordon Ball M,ar~a i er~ Roger Page 23 of 112 13a) -Correspondence from the Townships of Clearview, Midland, Ram General Administration 217 Gideon Street P.O. Box 200 Stayner, Ontario LOM 1 SO April 28, 2010 County Warden Cal Patterson County of Simcoe County Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 Dear Warden Patterson: Re: Waste Management in Simcoe County Administration (705) 428-6230 Fax (705) 428-0288 Email administration@clearview.ca ~1AYOJ1010 O,r~O••1Vjlc TOi~tor.r~~~~~ We had been circulated a copy of the letter from Mayor Hughes of the Township of Oro-Medonte regarding Waste Management in Simcoe County. Said letter was discussed by members of Clearview Township Council at their last meeting held on Apri126th, 2010 and the following resolution was passed. Moved by Councillor Paterson Seconded by Councillor Measures Resolved that Clearview Township Council support the resolution from the Township of Oro-Medonte requesting that the County of Simcoe offer regular waste management pick up to local offices and municipal buildings; and to further include Industrial, Commercial and Institutional waste pick up; green waste re: commercial pick-up and pick-up for separated waste from parks, etc. Motion Carried. Alicia Savage, Deputy- Mayor Thanking you in advance for your consideration on this important issue. C.C. Mayor H.S, Hughes ~ Yours ve/ry~truly i~° ROBERT CAMPBELL, CLERK TOWNSHIP OF CLEARVIEW Page 24 of 112 www.clearview.ca 13a) -Correspondence from the Townships of Clearview, Midland, Ram... THE CORPORATION O F THE MidlaOnd, ON L4R y R2 ~~ T O W N O F M I D L A N D Phone:705-526.4275 • ® Fax:705-526-3971 _ info Celtown.midland.en.ca www.town.midland.on.ca Apri130, 2010 ~ ~~~~D MAY 0 4 2010 ORO-MEDONTE Fax # 726-9832 Mr. Cal Patterson County Warden TOWNSHIP County of Simcoe Administration Centre 1110 Highway 26 Midhurst, ON LOL 1 XO Dear Sir: Re: Waste Management in Simcoe County At the Open Meeting of Council on Monday, April 26, 2010, the Council of the Town of Midland reviewed a .letter from the Township of Oro Medonte advising of their resolution to request the County of Simcoe include Municipal Facilities in their Waste Management -and Recycling/Composting Program, similar to the service provided to private homes in Simcoe County. Town- Council adopted Resolution 2010-129, as follows, with respect to the above- noted matter: "That the Town of Midland supports the Township of Oro Medonte with respect to including Municipal Facilities in the County of Simcoe Waste Management and Recycling/Composting Program. " We respectfully request your considetration of Council's resolution of this matter. 'curs truly, THE CORPORATION OF THE TOWN OF MIDLAND Pe ;t Douglas .Baker, P. Eng. Town Engineer /aps cc: Mayor and Council Simcoe County Municipalities T. Walker, Chief Administrative Officer S. Berriault, Engineering Development Manager ref: word\E:\L,etters\coattty 2010.doc Page 25 of 112 13a) -Correspondence from the Townships of Clearview, Midland, Ram... ~~ ~- pEP p1.E N>y April 28, 2010 THE CORPORATION OF THE TOWNSHIP OF RAMARA Proud History -Progressive Future Mayor H.S. Hughes Township of Oro-Medonte 148 Line 7 South Box 100 Oro, ON LOL 2X0 Re: Waste Management in Simcoe County MAY 0 5 2010 ORU-NIEL701~1TE TOWNSHIP Ramara Council received your correspondence dated April 7, 2010 and supported your motion regarding Waste Management in Simcoe County at their regular meeting held April 19, 2010. I trust the above is self-explanatory however if you require further information or clarification, please do not hesitate to contact me. Yours truly, ~. nice McKinnon, AMCT Clerk J M/clw P.O. Box 130, Brechin, Ontario LOK 1B0, (705) 484-5374 Toll Free 1-800-663-4054 (for 6g9 exchange only) Fax (705) 484-0441 Email: ramara ,township.ramara.on.ca Web Site: www.township.ramara.on.ca Proud Member of Lake Country Page 26 of 112 13a) -Correspondence from the Townships of Clearview, Midland, Ram... ~ ,~' 7 Apri129, 2010 The County of Simcoe Administration Centre ATTN: Cal Patterson, County Warden 1110 Highway 26 Midhurst, Ontario LOL 1X0 Dear Mr. Patterson: Re: Waste Management in Simcoe Count Town of~lle de Penetanguishene _ _ ~. _ MAY 0 5 201D ORO-fV1EDOPVT~ TOWNSi.i~p _~.... Please be advised that the following resolution was adopted by the Town of Penetanguishene Council at their meeting of Apri128, 2010. THAT as per the recommendation of the Transportation and Environmental Services Section, the Council of the Town of Penetanguishene approve the endorsement of the resolution pertaining to Waste Collection at Municipal Facilities; AND FUTHER THAT the Town of Penetanguishene also supports an expansion of waste diversion services to multi-residential and commercial properties. Should you require further information or clarification, please do not hesitate to contact the undersi Yours ly, t~ ly~ryce CMO A tin Town Clerk c. John Boucher, Director of Public Works Mayor H.S. Hughes, Township of Oro Medonte l0 rue Robert St. Westrouest, P.O./C.P. Box 5009 ~~~~ Tel: 705.549.7453 Fax: 705.549.3743 Penetanguishene, ON L9M 2G2 www.penetanguishene.ca Page 27 of 112 13a) -Correspondence from the Townships of Clearview, Midland, Ram... April 7, 2010 County Warden Cal Patterson. County of Simcoe Administration Centre i 110 Highway 26 Mdhurst Ontario LOL 1X0 Re: Waste Management in Simcoe. County Dear Warden Patterson: At its Committee of the Whole meeting.: of February 24, 2010, the Council of the Township of Oro-Medonte heard the verbal information presented by Mayor Hughes requesting that the County of Simcoe offer regular waste management pick up to local offices and municipal buildings, similar to the service prodded to private homes in Simcoe County. Council adopted the folIowingmotionwhh respect to the above-noted matter: "Be it resolved that 1. The verbal information presented by Mayor H.S. Hughes: re: Waste Management in Simcoe County be received. 2, That the County of Simcoe be requested to include. Municipal Facilities in their Waste Management and. Recycling/Composting, Program. 3. And Further That Simcoe County acid the Simcoe County municipalities. beforwardedthis resolution, under the Mayor's signature; far their consideration and support:" We respectfully request your consideration of Council's resolution of this matter and thank you in advance. foryour time. Yours r pectf y, Mayor H. 'S. 14ughes /vc Cc: Members of Council Simcoe County Municipalities 148 Line 7 South,Box 100 P (705) 487-2171 WwW OPO-YT1EC~.®T1te.Ca Oro, tJntario 1,OL 2X0 Fz (705) 487-0133 Page 28 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... ORILLIA PUBLIC LIBRARY BOARD NIINUTES OF 1VIARCH 24.2010 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m. PRESENT -BOARD - J. Swartz, Chair; P. Hislop, Vice-Chair; F. Coyle, D. Evans; M. Fogarty; R. Fountain; G. Guthrie; A. Parsons; P. Orser; J. Rolland STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder FRIENDS OF THE LIBRARY - A.M. Alexander ABSENT - M. Seymour DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA The Board requested that the CEO write a monthly report as well as the Directors. The enclosed reports from those who attended the OLA Conference were very good with a lot of information to be used later as needed. MOTION #2010:10 Moved by F. Coyle, seconded by P. Hislop that the consent agenda of the March 24, 2010 meeting be adopted. CARRIED TIMEKEEPER - P. Hislop DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Draft letters from the Board Chair to City Council and the media are not necessary at this time as they no longer apply. The building issues have been resolved but parking issues still need to be responded to the media. A letter to the editor and city council were discussed and to be sent to keep them involved and informed, maintaining an open line of communication. NEW LIBRARY The first construction meeting was held March 30 to which several people involved in all aspects of the project attended. Several issues at the temporary library have been resolved. The Page 29 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... Children's Department is undertaking a mural painting project instead of having the library exterior painted. REPORT OF BOARD COMMITTEES AND REPRESENTATIVES Policy Committee -The committee met March 11, 2010 to discuss the 500 policy section. Most of the items discussed were of a procedural nature. The main issue to be taken from this is performance evaluations and the importance of doing them. Policies should be reviewed by staff first, then receive board approval, as staff are the ones who work with the policies regularly. MOTION #2010:11 Moved by P. Orser, seconded by D. Evans that the changes (attached) be approved. Furthermore, that the Personnel Committee and CEO develop procedz~res for condzzcting performance appraisals. CARRIED NEW BUSINESS Information Technology Project Plan 2010 -The IT Plan was presented to the board for review, and outlines the direction to be taken in the coming year. Thanks also to the City IT Department for the extra help during Fred Marlow's illness. The city also produced a survey of computer training needs. Institutional Membership Request - Orillia Christian School MOTION #2010:12 Moved by G. Guthrie, seconded by A. Parsons that the Orillia Public Library Board authorize an Institztional BorrotivingAgreementfor the Orillia Christian School. CARRIED The Board would like staff to send out notification to local schools that this option is available to them. Annual General Meeting -The annual meeting of the Library Board is scheduled to be held Wednesday April 28, 2010 at which time the Annual Report for 2009 will be presented. ILS Pro~-ess Re o~rt - D. Rowe distributed a report to the Board to update them on progress to date regarding the conversion of the Library's data. Boys and Girls Club -The Boys and Girls Club is hosting, an Open House at the Library on Wednesday March 31 to which all board members are invited to attend between 4 - 6 p.m., with official presentations being held at 5 p.m. Adjournment at 8;03 p.m. moved by F. Coyle. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 30 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES MARCH 2010 Reference Goal Develop methods of meastcrement to evaluate the effectiveness of library services and programs Reference questions: March 2010: 737 March 2009: 422 The number of reference transactions handled by Children's Services staff continues to increase with aseventy-five percent increase in the number of questions answered by Children's Services staff. Areas where we saw the greatest increase in questions were children's reader's advisory, young adult reader's advisory, and teacher reference. All areas of reference except for University saw substantial increases. We are seeing a large increase in the number of parents and children accessing the library for material for school projects as well as personal interest. Programs Goal 2.1 Develop and maintain programs associated with identified grotcps. Registration for a new set of early year's programs began this month with good registration. Registration for Babytime is strong this session with only one spot left to fill. Family Storytime continued in March. The attendance remains sporadic with well attended programs on some Saturdays and low attendance on other Saturdays. Registration for March Break started slow, by the end of the week we had over flow crowds for some programs, registration for the programs was good, however attendance on the day of the programs did not often reflect the registration. Popular programs included an alien autopsy, and boxes of fun. In addition to the activity programs we had an excellent reptile show by J & K Pets, located downtown, a magic show by the Amazing Frank Clarkson and we showed Planet 51, a not yet released movie. Outreach and Publicity Goal 4 The Library will advocate for increased public awareness of the valtce and range of library services. In house materials displays included Easter, and Forest of Reading title selections. Page 31 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... Group and School Visits Goal Z.7 Establish a matCa~ally-beneficial presence in the school system. Kelly Smith visited 3 schools and gave a program introducing strategies and providing information on Battle of the Books. The grade 1/2 class from Regent Park is visiting the library every Monday afternoon for a book exchange. The Grade 3/4 class from the Orillia Christian School visited the library on March 24t" for an introduction #o researching at the library, with an emphasis on researching ocean creatures. A Beaver Colony visited the Library on March 2"d and March 24t", a group of Sparks (Guiding) visited the Library on March 29 for a story time and an introduction to the library and its services. Boys and Girls Club Partnership Goal 7 The Library will investigate, develop and maintain partnerships in the community The Boys and Girls After School Club continues to have strong membership and is now up to forty children registered with the club. The Club has been an asset to both the library and the neighbourhood. Eighteen programs were implemented with an attendance of 246 children. Programs were not offered over March Break. The Boys and Girls Club in partnership with the Library held an open house both to promote the program and to celebrate its success. A number of people spoke in support of the program including representatives from Garfield Dunlop's office and Bruce 5tanton's office, library representatives Dawn Silver and John Swartz, and both children and parent's involved in the program. Cupcakes, vegetables and snacks were served. Staff Development Goal 7 The Library will attract, develop and maintain a trained and eda~cated workforce. Children's Services staff met to begin planning for the Summer Reader's Club. This year's theme is Destination Jungle. We are planning on creating a promotional DVD titled "Alice Lost in Jungle Land." As the programming room is booked for adult programs on our preferred dates we have to readjust some of our programming. In addition, as we are not able to accommodate the numbers we have in the past we are also working on ways to adjust our programming to accommodate smaller numbers without sacrificing overall membership numbers. I met with the automation committee on March 30~" Page 32 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... The 1000 Acts of Reading Committee met and began planning the Kick-off for the initiative. We hope to hold the gala in October as part of Public Library Week. YOUTH SERVICES Goal 2 The Library will create and maintain lifelong relationships with users. Programs Chick Chat met twice this month. At the first meeting they discussed Keeping the Moon. A second meeting was held as it was the only time Kelly was able to borrow Thousand Splendid Suns. This book sparked intense conversation about women, women's rights, gender differences, war and Islam. Two girls said the book changed their lives. Tween Programs Goal 2.1 Develop and maintain programs associated with identified groups. Group one of the Mother Daughter Book Club met and discussed Harry Sue by Sue Stauffacher, the book was given an overall 7.8 score. Group two of the Mother Daughter Book Club read Lacemaker and the Princess by Kimberly Brubaker. Most of the members really liked this book with an average rating of 8.3 Suzanne Campbell Director of Children's, Youth and Audio Visual Services Page 33 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... REPORT FOR THE LVIONTH OF 1VIARCH 2010 BY DIRECTOR OF INFORibIATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided the library with 286 hours this month, which is down seventeen percent over last year. Many are complaining that the location of the library is just not convenient for them. GOAL 3: Optimize and customize library services to our user groups: Chantale has reviewed the following fiction collections: General Fiction up to D in the alphabet, all Westerns, Sci Fi, Fantasy, and is currently working on Mysteries and is up to G in that collection. Old, unused titles have been weeded, damaged titles have been replaced when available and others have been repaired. Many book spines were broken and in need of repair.. Genre stickers are being replaced in an effort to spruce up the collection. This project represents a great deal of time and effort and could only be completed by a qualified Librarian; therefore, Chantale's presence and hard work have been of great value to me. Library materials were delivered to 23 shut-ins this month. Materials were also provided for individuals at Victoria House and Birchmere Retirement homes. Twelve members came out to the Bookworms Bookclub to discuss "Death in Summer" by William Trevor. Members were also asked to start making a list of books that they wanted to read next year. The winner of the Canada Reads program and the library contest that promotes it was also mentioned. Reading lists in the form of bookmarks were created on the themes of Earth Day, St. Patrick's Day, Spring and Canada Reads. Displays were created on these topics to promote the reading lists. Only one article was published by the Packet in March. GOAL 4: Advocate for increased public awareness of the value and range of library services: 32 participants attended the Lifescapes sessions and 21 attended the Genealogy Club. Jayne promoted our programs and services to 51 people at the Coffeetime network. I provided four tours to 83 students to the Adult Learning Centre, introducing some of the online electronic databases the library subscribes to and how to search them. Page 34 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... GOAL 5: Develop methods of measurement to evaluafe the effectiveness of library services and programs: Off site Retrieval 56 items Use of Internet Computers 1732 Wireless 103 Online Products 2631 Homepa e Visits 2179 Frost Pa ers Visits 43 Information Services En uiries 2226 (u 5 er cent) GOAL 6: Investigate, develop and maintain partnerships in the community: Information Orillia did not meet in March. 15 people attended the Friends of the Library AGM. Goa17: Attract, develop and maintain a trained and educated workforce, Chantale has applied for and won free membership to OLA and as a result becomes OLA's new members representative. She not only receives free membership, but $100 educational credit toward any Education Institute event or one day at OLA's Superconference. She is required to write an article in the OLA's newsletter, Ho-OPLA or for the periodical, Access. As well, she can volunteer on an OLA Committee {this is to be determined in June). Information Services staff were given fire safety training at a staff meeting. Lynn Lockhart, Chantale and Michelle attended the Educational Institute workshop on the Social Catalogue and Reader's Advisory Service. It promoted the collaboration of Information Services and Technical Services to make the library catalogue easier to use and allow for tagging (i. e. application of subject headings by library users, in addition to esoteric Library of Congress Headings applied by library staff). Page 35 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... TECHNICAL SERVICES REPORT iVIARCH 2010 Circulation Borrowing of books and magazines in the first quarter of 2010 has slightly improved over the levels of 2009, but audio-visual materials like CDs and DVDs are seriously reduced from previous levels; videos are 40% lower than in 2009. New memberships are holding their own, with 80 children getting cards in March. This is likely due to the proximity of several schools within a few block of the Interim Location. Technical Processins A project with the Circulation Department to clean-up a number of catalogue records led to almost 2000 items being withdrawn by Susan Dance and Cathy McRae. Joyce Keddy also repaired over 170 items during the month. Automation Implementation There was a push to get the first bits of information out to The Library Corporation in aid of the Library.Solution implementation. Susan Dance worked on the structure of our present set up and charted all our various collections, prefixes and call number structures. Fred Marlow listed the details of all the staff and OPAC computers, and our Internet and a-mail servers. The Automation Committee chose colour schemes and patron features for the public access catalogue. We were able to send the catalogue data easily enough, but the patron and transaction information was not so simple. After several tries at getting reports from Geac Advance on the pertinent information, we contracted with Convergent Library Technologies to do data extraction for us. Almost all of the information was out on March 31, and the rest followed April 1. David Rowe Director of Technical Services Page 36 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, REPORT OF CHIEF EXECUTIVE OFFICER FOR MARCH 2010 CIRCULATION OF MATERIALS Jan-Mar Jan-Mar PRINT 2009 2010 Books 43621 44097 Periodicals 2174 2474 Maps, Gov't.Publications, Pamphlets, Pictures 11 17 Interlibrary Loan -Borrowed 420 513 Interlibrary Loan -Loaned 492 754 4~T~8 ~:::' ':`::'4~$55 NON-PRINT CD-ROMs 27 11 Equipment 3 5 Microfilms ILLoan -Borrowed 22 7 Microfilms ILLoan -Loaned N/A N/A Multi-Media g g Other Materials 0 0 Other Materials ILLoan -Borrowed 12 0 Other Materials ILLoan -Loaned 42 15 Sound Recordings 3608 3072 Talking Books ILLoan -Borrowed 0 2 (and Books-on-Tape) -Loaned 17 21 Videos and DVDs 10028 6063 Videos and DVDs ILLoan -Borrowed 1 11 Videos and DVDs ILLoan -Loaned 13 61 SERVICES REFERENCE TRANSACTIONS Adult 4076 3876 Children 1194 1875 Directional/Telephone Queries 487 514 E-MaiUMail/Fax Requests 56 35 Extended Computer Help 316 285 Other Libraries 1085 1373 Readers' Adviso 525 621 ?...T , .. .. ......... RAI'~SAC~I.OI'~S .:.:.: .... ... ....:.: ~:.::.:.:..:.~739 8S;<~: INTERNET/COMPUTER USE Adult/Children 6585 4279 Online Product Logins 6424 5664 Frost Scrapbook 162 160 Web Page Visits 5679 6053 Wireless 421 229 TCh1'`/~Iw°IE~fiER[~E~`fCQMPUIFR:U.. .:.`:::`::::::°?°°::°::::...:.... !. IN-LIBRARY USE OF NON-FICTION MATERIALS 3196 2323 IN-LIBRARY USE OF MICROFILMS 191 177 GRAN© TOTAL~LIBRARY USE . - .:90475 _8459 Page 37 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, SERVICES -CONTINUED Jan-Mar Jan-Mar 2009 2010 PROGRAMS -ADULT SERVICES In-Library -Group Visits 1 4 "Attendance 10 83 -Programs 22 17 *Attendance 360 279 Out of Library -Talks to Groups 2 10 *Attendance 55 253 PROGRAMS -YOUNG ADULT SERVICES In-Library -Programs 9 3 '` Attendance 110 21 PROGRAMS -CHILDREN'S SERVICES In-Library -Group Visits 5 69 *Attendance 144 872 - Story Hours 41 42 ''Attendance 805 723 - Other 36 20 *Attendance 1194 413 Out of Library -Talks to Groups 22 0 * Attendance 211 0 -Programs 2 13 *Attendance 75 139 LIBRARY VISITS (Door Count) 50626 34758 AVERAGE PER DAY (Incl. Sunday) 580 408 NUMBER OF NEW BORROWERS REGISTERED 2009 2010 Adult -City of Orillia 287 256 -Township of Oro-Medonte 57 45 -Township of Severn 61 55 -Non-Resident -Annual 0 0 -Six Month 3 1 -Occasional 4 7 -Non-Resident Taxpayer 3 4 - Lakehead Students 10 9 -Library Staff & Volunteers 1 0 Children -City of Orillia 90 126 -Township of Oro-Medonte 16 13 -Township of Severn 16 11 Institutional 0 0 Other (eg. Reciprocal/teaming Centre/Nursing Homes 8 7 1~EWBQFl~O~{IEE~S€RivGtS....1E~7i€€€€€ `€€€.:` € €' Page 38 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, CEO's Report March 2010 There has been a marked drop in attendance at adult programs. Two adult programs were cancelled recently because of low attendance. After initial investigations it has become apparent that Orillia people are attending their adult programs in Barrie. After more investigation it is apparent that the temporary facility has a very poor reputation and customers are having a difficult time overcoming the past associations with the current use. It has become apparent that there is a great need to improve image of temporary facility. Marketing of the Library must become a priority and this will be reflected in the new Strategic Plan which is underway. Library data for Municipal Performance Measurement Program figures are down approximately 5%. Jim Lang reports the financial figures are including the figures as allocated and do not include the $30,000 in under spending. The figure is very high as a result of not being able to order books for a longer period of time as there was a delay in the move starting and a two week closure for the move. With the lack of staff increases it is going to be necessary to follow in the footsteps of the hospital and begin to use volunteers to do more in the library. Jayne and I are investigating having the volunteers performing greeter type duties which will help customers navigate their way in the building better and helping me with my clerical work of filing and photocopying. Also I am asking volunteers to help me with moving the books into temporary holding in preparation of the summer book sale. We are planning on holding a book sale in the early summer. The date has not been set as the go live date for the ILS is still somewhat tentative. Once the date has been selected the Friends of the Library and volunteers will be requested to help out with the set up and on sale day. Further on the fundraising scheme, the Antiques and Heirlooms Roadshow at Barnfield Point on May 15`h is progressing very well with the help of the Friends of the Library. However, there are some concerns over people trying and failing to book into the program because of telephone problems that have arisen from the move. Kristine Preston from the City and Tina Chatten have both been working to resolve the issues but it is taking considerable time as Bell has very defined procedures. A computer training questionnaire has been given to the Directors to have their staff fill out and return so that the City IT department can provide some much needed updating of general Office skills in preparation of the ILS migration. Weekly telephone conference calls are happening with Annie Kirkland, David Rowe and myself as well as other involved staff on an as needed basis. Thank you to Susan Dance for standing in while David was away for a well deserved week's vacation after sending the GEAC data for review and to Fred Marlow and Dan Kehoe for their good work on the equipment requirements. The implementation process will gain speed as more planning is accomplished with workflow charting being used to set training requirements. Page 39 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... The new Health and Safety Committee members will be attending ESAO training in Oshawa on May 19 to 21. Bill 168 is Ontario's new workplace violence and harassment legislation. The information can be found at the Education Safety Association of Ontario's website at http://www.esao.on.ca/home=p~images/violence amdmts.pdf. I have added another article from IS for further information. Two draft policies have been sent to the Policy Committee and will come before the Board for ratification. All policies and training must be in place before June 15, 2010. Semi-trailer trucks have been using the rear of the parking lot for overnight parking. Staff have been informed that as the property is a City lot there is no overnight parking allowed. Staff have been instructed to call Bylaw Monday to Saturday work hours and the Police after hours and Sunday. Tickets can be issued by both parties. Cars also parking on the front lawn over the drainage pipe at the swale. Jai Khemraj will be chaining the area off to prevent collapse of the pipe and erosion of the swale. The skirting has been installed around the portable. The exterior door to Orilliana/Stacks area has been replaced. The ongoing drain problems seem to have been rectified with the installation of a high flow toilet with a 13 litre or 5 gallon tank. Customers are still tripping over the uneven concrete at the front entrance. Arrangements have been made to get the problem fixed and the area as been highlighted with paint to prevent further mishaps. After meeting with Dan Kehoe he is going to proceed with a second round of staff interviews to aid in the City's IT evaluation. I worked with the Planning Committee on a new Strategic Plan SWOT analysis. Currently we are awaiting comments and change recommendations. Staff will be called upon to participate in the next phase. The Orillia Public Library has had a request to be a location for the School Site Properties Communications Plan and Public Input. We were happy to participate with the City. Job charting is taking place with some departments being ahead of others. Lynne Gibbon will be retiring as of approximately May 19`h. She has graciously offered to come back to cover vacation if her replacement is not in position. A breakfast celebration has been scheduled the morning before we open. The Board is invited to attend and speak at the celebration. The job posting for the IS Director will be updated and posted as soon as possible. An updated job description will also be completed with input from Lynne Gibbon. An interesting article from Canadian Employment Law Today has an explanation of how management can be paid for working overtime. There has been a request to pay Directors for covering desks on Sundays which had been previously denied but which may now have a basis in law to be challenged. Page 40 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... Art Brodsky: Our Public Library Lifeline Is Fraying. We'll Be Sorry When it Snaps Pale 1 of 3 Search i Art Brodsky Communications Director, Public Knowledge Posted: April 11, 2010 11:16 PM Our Public Library Lifeline Is Fraying. We'll Be Sorry When it Snaps This is National Library Week, a time normally reserved for celebrating an institution that plays a vital role in many of our cities, towns and counties. Instead, many libraries, particularly public libraries, are being decimated by budget cuts at a time when library services are needed most. Libraries, once considered a necessity, are now seen as a luxury. They are low-hanging fruit for budget pluckers, particularly at the state and local levels of government in communities across the country. It's been a slow death by attrition over the past couple of years. First, it was the budget for books and materials because, after all, books and materials aren't people. No matter that books and materials are what makes a library, well, a library. Then came the hours of operation, then the staff, then the closure of branches. No two communities are approaching the situation identically, but in cities from Boston to Indianapolis, the stories are increasingly dire. In Boston, the trustees voted to close four branches. There was lots of protest, and Mayor Thomas Menino still has to make the final call, but the situation doesn't look good. The Florida legislature is considering eliminating state aid to libraries entirely, while the New Jersey legislature is only looking a at a 74 percent cut. Indianapolis and surrounding Marion County are also looking at closing six branches and cutting back programs and staff. In my home community of Montgomery County, Maryland, formerly one of the wealthiest local jurisdictions, the County Council is looking at a budget for fiscal year 2011 of $29 million -down from $40 million just three years ago. This year, it is slated fora 23 percent cut -one of the largest of any agency, on top of cuts in the last fiscal year with percentage decreases larger than all but one county agency. And this is for a county of about one million residents in which 70 percent hold library cards. It's even worse across the river, in Fairfax County, Virgina, where libraries were declared a "discretionary" service while cutting 30 of 54 full-time librarians. Libraries discretionary? That's nuts. httn•%rr.L~~uwhiiftinvtnnnnctmm~nrt_}~rr~rlel~.;„~~r_n,~hl~~_I;h~~,-.,_G+AI~ h ~:,.-70hr..,l ,trtz~~nin Page 41 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, Art Brodsky: Our Public Library Lifeline [s Fraying. We'll Be Sony ~~hen it Snaps Pale 2 of 3 These are only some of the stories. They are being repeated endlessly across the country, perhaps even where you live. Some places put a high value on their libraries. Contrast the $29 million of my county for the $51 million library budget in Seattle, a city of about 600,000. Sure, Seattle needed to cut the library budget, but the fact that they started out much higher than my home says something about their priorities. Sadly, Seattle is the exception, not the rule. One problem for libraries in some jurisdictions is that they don't fit squarely into any one policymaker's domain, like public safety or a school system. Libraries serve a range of purposes - they help teach children to read, they help students work on projects, they provide meeting space for tutoring, they provide Internet access. They serve students, seniors, immigrants. They provide assistance to the unemployed. Libraries combine education, workforce development, socialization, recreation. But they aren't the school board, or a social services agency, and so generally get buried in the larger budgets. - The cuts come at a time when library use is increasing, for all types of services. The one that hits home the most these days is the crucial access to the Internet. A study by the Information School at the University of Washington found that: "Low-income adults are more likely to rely on the public library as their sole access to computers and the Internet than any other income group. Overall, 44 percent of people living below the federal poverty line used computers and the Internet at their public libraries." In addition, the study reported: "Americans across all age groups reported they used library computers and Internet access. Teenagers are the most active users. Half of the nation's 14- to 18- year-olds reported that they used a library computer during the past year, typically to do school homework." Ask any librarian, or read any of the stories about the budget cuts, and one message that stands out loud and clear is that the Internet at libraries is a lifeline for many. Here the unemployed look for jobs, and apply for jobs -many companies these days accept applications online only. Here people learn what many would consider rudimentary skills -how to attach a document to an email, for example. Is this what a library is supposed to do? Yes. The Internet has become an integral part of the library mission. Internet support for libraries is national policy, going back to the 1996 Telecommunications Act and the amendment from current Senators Olympia Snowe (R-ME} and Jay Rockefeller (D-WVA) as well as former Nebraska senators, the late James Exon and Robert Kerrey. Today, Rep. Ed Markey (D-MA) is trying to update the policy for the 21st century. But it would be a mistake to say that the Internet replaces libraries. It doesn't. It's an adjunct. N1ore than one budget officer has said that people don't need libraries because they can go online. First, many people can't go online due to their economic circumstances. Second, librarians help to guide research. A simple online search will not always achieve desired results, as anyone who does this well knows. And libraries still have those quaint old things called books, many of which aren't online. The printed medium still has a lot of attraction for many, from the youngest readers whose parents check out armloads of picture books, to the serious readers and researchers who realize there is more to find than what's online. It would also be a mistake to say that bookstores replace libraries. Nothing against bookstores, but they aren't a public resource. Quite obviously, who have to pay to enjoy the fruits of a bookstore. Libraries are there for everyone. Politicians are loathe to raise money to pay for libraries. That's the kiss of death to an aroused citizenry that wants services but doesn't want to pay for them or, in some cases doesn't value them at all. Still, it's nice that around the country, people are protesting the cuts to their local libraries. In some cases, library lovers have formed foundations or other organizations to supplement their libraries. These are to be lauded, and supported, but they aren't a substitute for the public commitment that led to public libraries in the first place. htto:;www.huFfinUtonvost.comiart-brodskv;our-cubfic-lihrarv-lifeli h >„5;?9.hhrl ~rl ;:'7O1t7 Page 42 of 112 13b) -Minutes of Orillia Public Library meeting held on March 24, ... Art Brodsky: Our Public Library Lifeline Is Fraying. We'll Be Sorry When it Snaps Page 3 of 3 Let's give the last word to someone who has a secret ambition to be a librarian, but whose career went in a different direction. No less an authority than Keith Richards put it best in his forthcoming autobiography: "When you are growing up there are two institutional places that affect you most powerfully: the church, which belongs to God, and the public library, which belongs to you. The public library is a great equaliser." Happy National Library Weeic. Follow Art Brodsky on Twitter: www.twitter.com/artbrodsky More in Books... A9 Blop Pasts Ate Fu~w ~saoetza~b ~~ ~~~n~ http://www.huffingtonpost. com/art-brodsky/our-public-library-lifeli_b_53 3 529.htm1 4/ 13/20 L 0 Page 43 of 112 Page: 1 2 Next ~ Last » (2 pages fatal) Page:12 Next> Last» (2 pages total) 13c) -Minutes of Barrie Public Library meeting held on February 18... ~' ~ ' `' ~~~C;~JZi'~~' ~ ~ ~_ oxa, BARRIE. PUBLIC LIBRARY MINUTES BOARD MEETING #10-02 THURSDAY FEBRUARY.18, 2010 AT 7:30PM ANGUS ROSS`ROOM ` PRESENT: C. Virgo (Chair), L. McClean, S. Kastner, J. Heran, L. Strachan, M. Meads, A. Davis (Director), T. Latimer (Recorder) ABSENT: R, Duhamel (Vice-Chair), A.Nuttall (representing A. Prince), V. DeCecco 1. Call to Order Called to order at 7:30pm 2 Confirmation of A eg nda Item 5. Dragon Boat Wrap-up will go to committee, removed from agenda 3 Conflict of Interest None declared. 4. Capital Campaign Update -Ann Andrusyszyn Ann gave an update on the Capital Campaigr. 5. Dragon Boat Wrap-up Report -Arias Andrusyszyn Deferxed to committee 6. Minutes of Meeting 6.1 Minutes of Board Meeting #10-01 dated Thursday January 28, 2010 #10-10 KASTNER - MCCLEAN THAT the Minutes of Board Meeting #10-O1 dated Thursday January 28, 2010 be adopted. CARRIED 6.2 In Camera Minutes of Board Meeting #10-01 dated Thursday January 28, 2010 #10-11 MCCLEAN - KASTNER THAT the In Camera Minutes of Board Meeting #10-O1 dated Thursday January 28, 2010 be adopted. CARRIED 6.3 e-Minutes of Electronic Board Discussion #10-01 dated Thursday February 4, 2010 #10-12 HERAN - STRACHAN Page 44 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... THAT the e-11~Iinutes of Electronic Board Discussion #10-O1 dated Thursday February 4, 2010 be adopted. CARRIED Business Arising AI will follow up with the Barrie Police to discuss security alternatives in the library including a possible discussion with the Library Board. The Security Guard Pilot wrapped up last Friday and input is being compiled from staff, the public and City Facilities. Any security costs will be charged back to the library, including the two week pilot project. A report will be ready for the board at the next meeting. Needle containers have been ordered and will be installed in the main floor washrooms in the library. Al attended a meeting hosted by the Springwater Library to discuss nonresident fee calculations and how this affects service contracts with Oro-Medonte. Midland, Orillia, Springwater and Barrie libraries were represented. The Library will continue with current nonresident fee calculation policy and will not be altering its contract with Oro- Medonte. 8. Report of the Chair The feasibility study is underway for the Holly Community Centre expansion 9. Committee Reports 9.1 Financial Statements for January 2010 Deferred -awaiting audit . 9.2 Committee Members 10, Director of Library Services Report January 2010 Highlights of the report were discussed. 11. Other Business 11.1 StaffBoard Relations. Moved to In Camera Discussed In Camera Moved from In Camera 12. Committee Meeting Dates Meeting for Corporate Committee -date to be set by Al Meeting for Strategic Plan - 7pm on March 25 before the board meeting Security guard report will go to the whole board when it is ready. 13. Date of Next Board Meeting Page 45 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... Thursday March 25, 2010 at 7:30pm in the Consumers Gas Board Room. 14. Adjournment Meeting was adjourned by Tustin Heran at 8:21pm CHAIR T DATE ~~i d Gj 3 ,~ 5~-- . DATE Page 46 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... DIRECTOR'S REPORT 1Vlarch 25, 2010 for February 2010 PERSONNEL . 1. February 22nd, Barrie Public Management invited Joanne Comper,141anager Circulation Services, to lunch to celebrate her retirement from Barrie Public Library. Joanne came to work for the Library in 1985 and was very active in the provincial library community. Joanne final day was Februazy 26`x. 2. February 23rd, the Director met with Constable Franke of the Barrie Police to discuss ~~ community policing and alternative security measures for the Library. 3. During the month of February the Director continued to service on the Rotary Club of Barrie's Auction Committee to involve the Library's Capital Campaign. 4. Februazy 24`h to 27`x, the Director attended meetings of the Federation of Ontario Public Libraries (FOPL) and the Canadian Urban Libraries Council (CULC) while attending the Ontario Public Library Association's (OLA} SuperConference. A report is attached. Several library staff also attended. 5. Tracy Latimer, at the request of a Board member and City Councillor attended a special session at the SuperConference on the Harmonized Sales Tax (HST) for libraries. A report is attached. 6. Lynn Hougham, Adult Information Services, was on sick leave for the month of February. 7. In February, Shonna Froebel started another six week course towards a.Certified Public Library Administrator (CPLA) designation on "Serving Diverse _ . Communities." 8. As the Library's representative, Elizabeth Bufton attended the United Way of Greater Simcoe County Campaign Awards Ceremony on February 19`x', at the Simcoe County Museum. 9. Chris Vanderkruys returned from sick leave in February. 10. Heather Betz returned from sick leave in February II INFORMATION SERVICES 1. While attending the OLA SuperConference; Shonna presented the Evergreen Award for 2009 and facilitated the program by the Evergreen author. 2. Shonna, Mazy M. and Cindy M. attended a webinaz for Library Service Centre's (LSC) new ordering system. 3. Robyn attended a webinaz offered by Gale showcasing their new administration interface, which covered compiling statistical reports and usage summaries. 4.. Cindy Madden completed a Request for Review of Library Material for the title Breakdowns: Portrait of the Artist as a Young %C &*! by Art Spiegelman. This graphic (as in illustrated comic-book style) biography includes a few sexually explicit images. The patron was not asking for removal of the book but wanted it to be inaccessible to young people. The title will be retained: It is catalogued in the Adult non-fiction collection already and has "Adults only" clearly announced on its cover with a note of the same in the catalogue record. 5. 79 donations including multilingual, business, DVDs and CDs were added to the Library's collection in February. Page 47 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... 6. Elizabeth Burton set up three displays on the main floor: "Dreams of Romance and Chocolate @ Your Library" "Black History @ Your Library" "The Olympics @ Your Library" 7. Elizabeth created a "Canada Reads 2010" display in the front display case. 8. Alison Bramwell prepared two displays to mark Freedom to Read Week 2010 -one for the display case in the library foyer and the second as a display of challenged or banned books within the library. Brenda made sure that slides with quotes about the freedom to read were displayed throughout the week on the large screen at circulation. 9. Cindy Madden answered seventeen "Ask a Librarian" and other email queries from patrons, publishers and authors,regazding the acquisition of particular titles. This resulted in five interlibrary loans (ILLO), ten purchases, several diplomatic "no thank you" responses and several investigative forays. One was a request for the DVD of a film that is still showing in special screenings - an intemet link with upcoming performances was provided. A medical reference title too specialized for a public library collection was located at Georgian's Orillia campus and a link to their catalogue and contact information was provided to the patron. A link to our catalogue page showing over twenty titles on Kabala (Cabala) was. provided to a patron who wanted us to ILLO something on the subject because she had found nothing. 10. Shonna Froebel attended 3 Business Network International (BNI) Breakfast meetings. She also had three one-on-one meetings with BNI members. 11. Elizabeth Burton provided Visiting Library Services (VLS) to 4 retirement and nursing homes.. 12. Cindy Madden composed a short blurb about prostate cancer for the latest Wild Cards bookmark. 13. In trying to answer 'a patron enquiry about English as a Second Language (ESL) conversation classes, Patricia contacted Elizabeth Rodford, Coordinator of the Newcomer Welcome Centre Program for the Barrie Learning Centre. This organization actually serves a much larger group of ESL students than the YMCA Newcomer Centre, including refugees and Canadian Citizens. Elizabeth came to the . Library that day and spent an hour going over the Library's resources and finding out more about each others' responsibilities. 14. As Chair, Patricia was in charge of the 6 hour annual meeting of the Southern Ontario Multilingual Project (SOMP) Annual General Meeting. 15. Anne Dorsey attended the Chamber Business Networking Breakfast on February 4th. The speaker was Shane Serra from WSI on online marketing 16. Anne attended the Greater Barrie Chamber of Commerce board meeting on February 16th 17. Janet Graham and Elizabeth Bufon provided materials for 10 Nursing/Retirement Homes this month. 18. Janet Graham participated in a survey by the Ontario Seniors Secretariat about age friendly communities. 19. Heather Kenehan of Allandale Seniors' Centre e-mailed Janet re setting up partnership opportunities for spring. Heather, Janet and Elizabeth will meet in early March. 20. Janet provided her monthly book review for Focus 50+ community seniors' paper. 21. Planning continues for the 2010 InformOntazio Conference, to be held at Georgian College in Barrie in May 2010. 22. Cathy Bodle, Information Barrie, completed the 211 Data Partner survey. Page 48 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... 23. Cathy Bodle also completed the application to proctor the AIRS Certification Exams here at the Library on May 10. 24. During the month of February, Adult Information Services conducted 15 prod ams including electronic products, tours, book clubs workshops on books and writing, • business, travel and community events. 174 people attended. 25. Elizabeth Bufton presented a Sudoku program. 26. Colleen McKee presented "Around the World in 60 Minutes: New York." 27. Janet Graham managed the 6th annual Mature Adults Love to Read Contest with 59 • entries. 28. Robyn Zuck prepared and presented 2 email workshops on Yahoo Mail. •29. Elizabeth Bufton introduced Greg Damas who presented "Jnvesting for Women." 30. Anne Dorsey presented "Business Plan 101" on February IOa'. 31. Anne provided an information session/tour for the Job Finding Club on February 16`x. 32. Anne presented the inaugural PCensus information session on February 17`h 33. Janet Graham created a bibliography of books, DVDs, and websites for the upcoming pharmacy presentation. 34. Shonna Froebel attended a preliminary meeting at Holly Recreation Centre to discuss the feasibility of adding a branch to the Community Centre and what functional spaces would be required. 35. Anne Dorsey completed a PCensus PowerPoint presentation and PCensus manual for assisting staff and library users with this complex database. 36. Robyn Zuck provided troubleshooting with the Userful system to put.together suggestions for improving the patron interface, saving to a USB stick and printing issues. 37. Brenda: continues to provide delightful program posters for adult programs.- Thanks Brenda. Children and Youth Services 1. Debra Smith, Laura Lafleshe and Jane Salmon attended a Library Service Centre (LSC) training webinar on the new ordering system. 2. Laura Lafleshe, Debra Smith and Jane Salmon attended the OLA Super Conference in Toronto. Laura had the opportunity to convene a session. As part of her work on the Ontario Public Library Association's (OPLA) Child and Youth Services Committee, Jane organized aChild/Youth Services Expo session as well as introduced the Excellence in Youth Services Award winner at the Public Library Awards dinner. Jane also convened a Best Bets for Teens session (Jane is the OLA Best Bets committee Chair). 3. 65 donation items were added to the junior collection this month and another 11 items to the children's collection. 4. Debra Smith set up a display of novels, "Love Stories for Teens", in the young adult area. 5. Kym McOuat answered an Ask a Librarian question that pertained to U.S. and Russian relations during the cold war; the development of nuclear weapons and the effect of said weapons on the world in general. The initial question was- quite broad but after requesting more specific information, a list of 15 separate topics was sent back. After further discussions, Kym Teamed that the inquiry came from a person in Nigeria. Page 49 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... They found our website through a Google search and were very pleased with the service provided. 6. On February 1, Brenda Jarvis conducted Tour/story for a group of 16 Sparks and leaders. 7. On February 2, Debra Smith went to Maple Grove School for a Battle of the Books (BOB) Bingo visit. 8. On February 3, Brenda Jarvis visited the Battle of the Books team at Warnica Public School to play BOB Bingo and answer team questions. 9. On Februazy 3, Ruby Meijers led a tour for 22 grade 3 students along with 6 adults from Timothy Christian School IO.On.Februazy 3, Laura Lafleshe provided a BOB visit at Trillium Woods Elementary School. 11. On February 4, Laura Lafleshe visited Mothercare at the.Barrie Community Health Centre. There were close to 40 in attendance with 12 moms and their babies who took part in a 20 min B aby Goose program. Many of the moms were very interested in coming to the Baby Goose program at the library. It was a great opportunity for the library to promote our kids programs as well as provide information about services and membership. Lisa Tesky (program coordinator) expressed interest in partnering with the library to have regular library visits at Mothercare. This is generally a high needs low income group that can be difficult to reach through the library. 12. On February 5, Jane Salmon visited the St. Bernadette Catholic Elementary School Battle of the Books team.. 13. Ruby_Meijers and Nancy Woods prepared for and facilitated the Winterfest Crafts for Winterfest on Feb. 6 and Feb. 7. 103 people dropped by on Saturday and 56 on Sunday. The crafts were very well received. 14. On February 9, Laura visited "Next Step" at the Barrie Community Health Centre. There were approximately 30 people in attendance. Laura lead a 20 minute Toddle Time for 12 people. Many of the mothers expressed interest in the librazy's registered storytimes and Laura spoke with about 20 parents regarding library services. 15.On February 11, Jane Salmon visited St. Catherine of Siena Catholic Elementary School BOB team. 16. On February 16, Brenda•Jarvis visited Kempenfelt Bay School for the BOB Bingo. 17. On February 16, Debra Smith visited St. Monica's Catholic Elementary School for a BOB Bingo. 18. On February 17, Debra Smith led a tour for 18 students in a grade 5 ciass from Hillcrest Public School, focusing on Ancient Civilizations resources and research databases. 19. On February 23, Ruby Meijers attended Family Literacy Night at Allandale Public School. Close to 80 people attended this event and Ruby was able to speak with a good number of them, sharing what the library has to offer. 20.On February 24, Nancy Woods visited Holly Meadows Elementazy School as part of the Library's BOB program. 21. Nancy Woods continued to lead the "Library on the Loose" storytimes at both Zehrs Big Bay Point/Yonge and Holly Community Centre. We aze getting an average attendance of 43 at Zehrs and 47 at Holly. 22. A book block was prepared for Barrie Municipal Housing. Page 50 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... 23. On February 24, Debra Smith and Cindy Pomeroy-White met with 4 teachers from Barrie North Collegiate to highlight our literary criticism resources, research databases and Teen Territory. 24. Cindy Pomeroy-White followed up with National Youth Week duties including confirming details with Brandon Dwyer regarding the National Youth Week {NYW) Fashion Show; requesting a free dinner for 5 at Kelsey's as a Grand prize and requesting B 101 to host and M.C. the event. Cindy contacted ROCK95 and KOOLFM to arrange coverage of National Youth Week. Cindy also contacted City Transit to request the donation of free bus passes for NYW. 25. Cindy Pomeroy-White has 12 pizza establishments confirmed for the Pizza Challenge • ~~ for May. Cindy booked special judging time for the Barrie Writer's Club on two dates • in April. 26. Cindy Pomeroy-White made contact with Chris Botterill to arrange judging and to request another Manga workshop for the summer. 27. Cindy also contacted Lucy Ricardo to make arrangements for the seasonal photography workshops to be held over the year. 28. Cindy atferided the February Teen Advisory Board (TAB) meeting. TAB decorated the bulletin board for the Creative Arts Contest and began discussions regarding choosing, scripting and filming the book trailers. 29. During the month of February, Children and Youth Services delivered 84 workshops to 2186 participants. Workshops included storytimes, reading circles, tours, outreach and programs. 30. On Saturday, February 6, Brenda supervised the Manga club. 31. On Saturday, February 13th as part of a celebration of Black History Month, the _ library held two programmes. Laura Lafleshe hosted the African Percussion for Young Children Program in the morning. Osaze Dolabaille led the program. In the afternoon, Kym McOuat hosted the "Lift Every Voice and Sing" presentation by Tiki Mercury-Clarke. 32. Kym McOuat and Laura Lafleshe continued developing the "DeweyCaching" activity for March Break. 33. Ruby Meijers led her monthly Junior Bookclub with all members reading the book, Trolls. by Polly Horvath. Ruby prepared a Jeopardy game to go with the book. 34. Laura Lafleshe and Ruby Meijers reformatted the 2009 Readopoly book lists in preparation for making them available on our website through Kids Zone. 35. On February 18, Debra Smith and Cindy Pomeroy-White met with members of the Teen Book Club. Debra prepared a game, similar to Jeopardy, but based on young adult literature for Teen Book Club members to play. 36.On February 20, Debra Smith introduced Anita Bol, who led the Affirmation Art Workshop for Teens. 37. The Teen Photography Workshop follow up session was rescheduled for Sunday Feb. 28th, for participants to hang their work in the library. 38. Brenda Jarvis created promotional bookmarks for the OPLA Child and Youth Services Committee. These were used at OLA Superconference at the Child/Youth Expo organized by Jane. 39. Debra Smith updated the Teen Territory website to include a list of YA suggested ' titles that have been ordered, and book of the month book review. 40. Ruby Meijers finished writing her Battle of the Books questions. Page 51 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... 41. Nancy Woods had a lY1om at one of her Zehrs storytime come up to speak to her after the storytime to tell her that her son, who is autistic, had never before sat through and participated in a storytime ever. That particular day he stayed through the whole session and participated right up to the end. Niom was quite emotional as they have been taking, him for quite some time to therapy and they had never seen any change in his behavior but, at that storytime everything changed and Mom felt that some of his therapy had actually worked enabling him to participate and enjoy the storytime. Nancy was quite thrilled as Mom had been crying during storytime and she was quite worried about Mom. - 42. The following comments were received: "It was nice to have security in your building and keep the rif raf out. You could sit and read the papers and not hear profanity, argument and out rite rudeness. Good move." "I noticed the Security Guards when I arrived today. This is a FABULOUS idea. I cannot tell you the number of times I have felt concerned coming to the library especially with my children. I have witnessed drug deals, inappropriate language and loud music, not to mention loitering, sleeping on the chairs, spitting outside etc. The staff here are always courteous and professional with these individuals. However it really is not their job to police this facility. Just having the presence of security will no doubt deter those who wish to use this.facility for other than its intended purpose. Thank you for considering our safety and enjoyment of this excellent facility." "I have noticed since security has been present at the library, the level of "undesirables" has dramatically decreased. A much more pleasant ambiance is now available for members! Well done -Please continue the security measures." "This was our first visit as a family to the library and I felt it was very pleasant due to the friendly and insightful staff." "Every time I come to the library it's like a homeless shelter. People are laying on benches. They stink and they are intimidating to the regular public." "We need a library branch in south B arrie. The Holly Rec Centre would be ideal. Thanks." III CIRCULATION SERVICES 1. Three circulation staff Holly Dickson, Fene Campbell and Elizabeth Thompson attended OLA SuperConference. 2. 62 deliveries for Visiting Library Service were made in the month of February. IV INFORMATION TECHNOLOGY SERVICES 1. Laurie Wright worked on the problems associated with implementing Userful Desktop in February. 2. Andrew Rogers continues to work on the many housekeeping tasks related to the maintenance of HIP and Horizon reports. 3. Freida Lund completed low volume testing of EDIFACT collection ordering invoices with LSC and has now moved onto high volume testing. 4. Linda Beazley, Melinda Walley and Freida Lund attended the LSC webinars for the new online ordering system. , 5. The email notification program is run manually and consequently not run on days the library is closed. Some of our users miss the service and voiced their dissatisfaction. A more robust solution is required and being pursued. Page 52 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... 6. Khuan Seow is currently negotiating processing pricing with LSC. 7. Khuan attended the 2010 Superconference in Toronto for one pre-conference session and the first day of the conference. V COI~IUNITY DEVELOPMENT 1. In February, there was a total of five teams Dragon Teams registered (6 at this time last year). The Dragon Boat Festival committee held the first meeting of the year in February to plan for the Festival this summer. Possible new sponsors are being investigated. ` 2. Ann Andrusyszyn attended the monthly Executive meeting of.the Planned Giving Counsel and continues with duties of Membership Director for the Counsel. 3. Chris Vanderkruys attended the February Education Session "Wills & Estates" with Tom Wilson. 4. The Development office continues with the Association of Fundraising Professional's (AFP) Webconference initiative, offering these sessions to other fundraisers in the area. BPL hosted two sessions this month: February 4: "Warming the cold call" and February 25: "Using evaluation tools to strengthen your development program." 5. Ann continued working as a Board member on the Barrie Community Foundation (BCF) and attending meetings. 6. Ann attended and chaired a meeting of the Georgian College Advisory Committee for the Fundraising & Resource Development postgraduate program to organize the one day fundraising conference in May. 7. Ann worked with the "February Blues" Saturday, February 6. The Peter Smith Trio played at the library from 11.30am - 2.30pm. Many positive comments from patrons and staff on the great music. 8. Chris attended in house training session and breakfast meeting with BNI 9. The Barrie Folk Society held another "Unplugged Saturday Night" at the Library with approximately 42 people attending. 10. Two monthly columns sent to the Barrie Life and Times in February for the March issue plus Campaign Corner. 11. Capital Campaign meetings continued throughout February as well as with the three breakout teams:. Major Gifts, Community Engagement and Public Awareness. 12. A verbal confirmation fora $25,000 donation toward the Capital Campaign was received from the TD Bank. I3. "A Novel Night Out: Taking Flight" raised $5,157. Toward the Capital Campaign as well as another $2,000 in donations as a direct result of gala attendance 14: Ann finished coordinating the final details of the Algonquin Ridge Elementary School fundraiser to run for all of February. 15. Chris delivered a "Branch Library Project update" presentation to the IOOF coffee chat group at 94 Dean with an update on the schedule for the opening of the new library. The group donated another $500 at that time 16. Ann co-presented an OLA Preconference full-day session on fundraising with Rob Lavery (of SOLS). The session was called "Winning at Fundraising: Creativity + Teamwork =Success." The session was requested by Canadian Foundation for the Americas (FOCAL} aimed at encouraging Friends groups and library staff to work together more effectively. The Foundation is dedicated to strengthening relations between Canada and countries in Latin America as well as the Caribbean. Page 53 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... 17. Ann also presented a Thursday morning session at OLA SuperConference on "Building a Successful Event: Special events 101." VI VOLUNTEER PROGRA~VI 1. Julie Ross and Heather Betz enrolled for a teleconference called "Overcoming . Employee Resistance to Change" to assist the management team. 2. In February, seven new volunteers started shelf reading, two signed on to help with Children's programs, one signed up for Visiting Library Service and two new volunteers started at the Boutique. 3. Julie provided volunteers to assist with Winterfest craft activities February 6 and 7 for a total of 33 volunteer hours, and also for Puzzles & Games on Feb I2 (9.5 hours)'. 4. -The number of volunteers and volunteer hours worked continues to increase. In February, volunteer hours were up over 30% from the same month last year. . Julie provided letters of reference for two volunteers -one is applying to the OPP and the other is a student who needs a reference for apart-time job. Julie also completed a reference for a former volunteer who is applying to the Teacher's Program at York University. Through a personal connection, Julie was able to get a former co-op student a placement at Flags Unlimited: This is an example of a volunteer making a valuable connection through an earlier placement. 5. Julie submitted five items for the Library newsletter. 6. Anew co-operative education student, Ashley, from B arrie North has started a placement at BPL. She will be assisting in the volunteer office; at the Boutique and will also be doing some shelf reading and shelving. Ashley will try opening the Boutique at gam as there appeaxs to be a number of people waiting in the oyer each morning for the library to open. 7. Julie met with eleven Boutique volunteers February 10th from 5-8pm to discuss their ideas for the Boutique and ensure everyone is going in the same direction. Julie will be approaching individual Managers with some of the suggestions. 8. Our volunteer Ruth trained four new shelf reading volunteers on February 11th. Having an extremely capable volunteer like Ruth, who is a retired teacher, to help with this is very valuable. 9. Julie booked the speaker for-the February Barrie Association of Volunteer Administrators (BAVA) meeting -Tony Goodrow. Tony has developed a product called "Community Hub", as a virtual volunteer centre. 10. As part of Julie's role as BAVA representative on the 1'AVR-O (Professional Administrators of Volunteer Resources -Ontario) Network, she submitted an article on BAVA partnerships for their newsletter, "The Link". VII BUILDING 1. Sharps containers have been ordered and delivered. These will be installed as soon as proper signage is received. 2. There is now hot water in the public washrooms. 3. Heather is still working with the city regarding the night cleaners. PREPARED BY A. Davis DATE March 25, 2010 Page 54 of 112 13c) -Minutes of Barrie Public Library meeting held on February 18... LIBRARY USAGE FOR THE MONTH OF: FEBRUARY 2010 SAME MTH CURR PREV CURR PREY YR MTH %+l- YTD YTD %+l- 1 CIRCULATION Adult 71,314 70,123 -1.67% 147,270 147,583 0.21% Children 45,242 48,564 7.34% 90.689 96,255 6.14% TOTAL CIRCULATION 116,556 118,687 1.83% 237;959 243,838 2.47% 2 HOLDS PLACED 11,464 11,811 3.03% 24,007 24,543 2.23% 3 INTERLIBRARY LOAN Borrowed 173 .190 9.83% 326 424 30.06% Lent ~ 167 138 -17.37% 359 241 -32.87% 4 MEMBERSHIP New members 537 497 -7.45% 1,130 1,111 -1.68% Active Members 54,605 55,983 2.52% 54,605 55,983 2.52% In Person Visits 40,532 40,483 -0.12% 102,709 84,592 -17.64% 5 INFORMATION REQUESTS a) Main Floor Information 3,580 2,615 -26.96% 6,442 5,513 -14.42% b) Second Floor Information 1,345 1,033 -23.20% 2,356 2,147 -8.87% TOTAL INFORMATION REQUESTS 4,925 3,648 -25.93% 8,798 7,660 -12.93% 6 ON-LINE DATA BASE SEARCHES 7,444 19,045 155.84% 15,987 32,126 100.95% 7 COMMUNITY INFORMATION a} Database records created 40 15 -62.50% . 58 22 -62.07% _ b) Database records updated ~ 330 170 -48.48% 507 307 -39.45% a) Events records created 110 127 15.45% 233 256 9.87% b) Events records updated 111 118 6.31 % 12'I 209 72.73% 8 COMMUNITY SERVICES Programs & Tours a) Adult 28 15 -46.43% 45 34 -24.44% b) Children/Young Adult 66 84 27.27% 112 132 17.86% TOTAL PROGRAMS 94 99 5.32% 157 166 5.73% a) Adult 285 174 -38.95% 554 421 -24.01% b) Children/YoungAdult 1,709 2,186 27.91% 2,818 3,401 20.69% TOTAL ATTENDANCE 1,994 2,360 18.36% 3,372 3,822 13.35% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 164,256 175,426 6.80% 356,332 375,495 5.38% 10 COMPUTER RESERVATIONS 4,933 5,564 12.79% 10,255 11,261 9.81% 11 NEW ITEMS a) Adult 1,403 1009 -28.08% 2,304 2,083 -9.59% b)Children/YoungAdult 1,169 850 -0.27288 2,074 1,268 -38.86% Collection size 263,576 276,609 4.94% 263,576 276,609 4.94% 12 VOLUNTEER HOURS 676.5 890 31.56% 1,365 1,693 24.03% 13 ROOM BOOKINGS 143 155 8.39% 274 300 9.49% Page 55 of 112 14a) -Correspondence received May 5, 2010 from Mary Hennessy, Dire... Ministry of the Environment Lake Simcoe Project 55 St. Clair Avenue West, 7"' floor Toronto ON M4V 2Y7 'Minist8re de I'Envlronnement Projet du Plan Protection du Lao Simcoe 55, avenue St. Clair ouest, 71°"'~ Stage Toronto ON M4V 2Y7 r~ "'Ontario Chief Administrative Officer Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mr. Robin Dunn, We would like to provide you with an update regarding a specific initiative related to the Lake Simcoe Protection Plan. One of the commitments in the Plan (Policy 4.13 SA} is for the Ministry of Municipal Affairs and Housing and the Ministry of the Environment to develop a proposal for a regulation under the Building Code Act requiring septic re-inspections in prescribed areas, including the Lake Simcoe watershed. In fulfilment of this commitment, the Ministry of Municipal Affairs and Housing has just posted a proposed regulation to the Environmental Registry fora 45 day period until May 28, 2010 (EBR number: 010-9557}. You can review the proposal by going to www.ebr.gov.on.ca. We encourage you to review this document and provide your comments to the Ministry of Municipal Affairs and Housing. We also welcome the opportunity to meet with you to discuss the implications of the proposed regulation within the watershed. Thank you for your continued interest and participation in the protection and restoration of the ecological health of Lake Simcoe. Regards, ~~~ ~-. Mary Henn. ` s Director, Lak imcoe Proje Ministry of Environment Page 56 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-075 Being a By-Law to Regulate Signs and other Advertising Devices And to Repeal By-law No. 2005-118 WHEREAS the Municipal Act, 2001, S.O.2001, c.25, as amended, Section 11 authorizes a municipality to pass by-laws respecting signs; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 99 provides that all costs and charges incurred by a municipality for the removal, care and storage of an advertising device that is erected or displayed in contravention of a by-law of the municipal are a lien on the advertising device, and all costs and charges incurred for disposing of an advertising device may be recovered by the municipality as a debt owned by the owner of the device; AND WHEREAS Part XIV of the Municipal Act, 2001, S.O. 2001, c.25, as amended, confers broad authority on municipalities to inspect lands at any reasonable time and to take such necessary enforcement actions as are required to ensure ongoing compliance with a municipality's by-laws; AND WHEREAS Council deems it appropriate to regulate signs and other advertising devices and the posting of notices on buildings, vacant lots, or property of public utilities within the municipality; THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1 TITLE AND SCOPE 1.1 This By-law shall be known and cited as the "Sign By-law" and shall apply to the entire area of the Township of Oro-Medonte. 2 DEFINITIONS 2.1 Advertising Device -means the same as Sign 2.2 Agent - means a person designated by the subject property owner or tenant, in writing, to obtain a permit on behalf of the subject property owner or tenant; 2.3 Alter -means any change made in, or to the sign and includes a change of location and size of a sign, and/or change of construction material, but does not include maintenance of a sign or a change in the message displayed on the sign; 2.4 Awning - means a space frame system, moveable or fixed, covered with fabric or like material attached and projecting from a building or structure but not forming an integral part thereof; 2.5 Banner- means the same as Sign; 2.6 Billboard Sign - means a sign located outside of a building which is erected, displayed, and maintained by a person engaged in the sale of or rental of space thereon to a third party clientele, upon which space is displayed advertising describing one or more goods, products, services, or facilities, not necessarily sold or produced on the premises or lands upon which the sign is located. 2.7 Building - means a building or structure as defined by a Zoning By-law enacted by the Township pursuant to the provisions of the Planning Act, R.S.O. 1990, c.P.13, as amended; By-law No. 2010-075 Page 1 of 10 Page 57 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 2.8 Building Code -means the Building Code Act, 1992, S.O. 1992, c. 23, O. Reg. 350/06 as amended; 2.9 Building Permit - means a permit issued under the Building Code Act, 1992, S.O. 1992, c. 23, O. Reg. 350/06 as amended; 2.10 Building Sign - means a sign which is erected against the wall of a building. Building signs may be erected on each wall of a building but shall cover no more than five (5) percent of the total area of a building face, unless otherwise approved by the appropriate authority. 2.11 Canopy Sign - means a sign applied to the surface of a canopy; not necessarily attached to a building, which does not extend horizontally or vertically past the limits of the awning. 2.12 Contractor Sign - means a sign which is temporarily placed on private property by a person who is pertorming work on the property, including but not limited to contractors, sub-contractors, architects, engineers or other professional consultants. 2.13 Council -means the Council of The Corporation of The Township of Oro-Medonte; 2.14 Daylight Triangle -means property sight triangles provided at intersections and other critical area that provide the traffic with a visible interval, property sight triangles are measured as 15 metres (50 ft) minimum along the property lines of the intersecting roads; 2.15 Dismantled Motor Vehicle - means a motor vehicle which can be or was at one time used to provide transportation and/or to carry goods and merchandise; 2.16 Election Sign -means any notice device which is used by or on behalf of a political party or candidate for any Federal, Provincial or Municipal election; 2.17 Electronic Message Display- means that part of a sign which is electronically controlled and which displays information in apre-arranged sequence, and on which the intensity of illumination is maintained at a constant level; 2.18 Frontage -means the horizontal distance between the side lot lines, with such distance being measured perpendicularly to the line joining the mid-point of the front lot line with the mid-point of the rear lot line at a point on that line eight metres (26 ft) from the front lot line. In the case of a lot with no rear lot line, the point where two (2) side lot lines intersect shall be the point from which a line is drawn to the mid-point of the front lot line. In the case of a corner lot with a daylighting triangle, the side lot line shall be deemed to extend to its hypothetical point of intersection with the extension of the front lot line for the purposes of calculating lot frontage; 2.19 Garage Sale Sign - means a sale of used household or personal articles held on the seller's own residential premises. Yard Sale Sign shall have the same meaning. 2.20 Ground Standing Sign - means a freestanding vertical sign which may be supported by a permanent column(s) and foundation in the ground, but does not include a Billboard Sign. 2.20.1.1 A Ground Standing Sign may be permitted between the property line and the building. No Ground Standing Sign shall be located within 2 metres (6.5 ft) from a common lot boundary with an adjacent lot and within 3 metres (9.8 ft) from the front property line adjacent to the public highway. No Ground Standing Sign shall be located closer than 1.0 metre (3.2 ft) to any driveway, unless located on a traffic island separating the lanes of a two-way driveway. By-law No. 2010-075 Page 2 of 10 Page 58 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 2.21 Height -means the vertical distance measured from the lowest grade level at the base of the sign to the highest point of the same sign; 2.22 Home Occupation Sign - means a sign used to advertise an occupation conducted for gain in a dwelling unit by the resident(s) of that dwelling unit. 2.23 Illuminated Sign - means a sign that provides artificial light directly or through transparent or translucent material, from either a source of light incorporated within the sign or by a light focused at the surtace of the sign. 2.24 Internal Signs -means signs contained within the interior of a building, usually not visible from off the premises on which the sign is located; 2.25 Lawfully Erected -means that upon confirmation that an erected sign predates enactment of this By-law, such sign shall be deemed to be lawfully erected. 2.26 Lot - means a parcel of land, fronting on a street, whether or not occupied by a building or structure: • which may be described by metes and bounds in a registered deed; or • as shown in a registered plan of subdivision including any of its parts which are subject to right-of-way or easement; or • contiguous lots in common ownership and occupied by a single building for the purpose of this By-law shall be deemed to be a single lot. 2.27 Maintenance -means the act of preserving or retaining a sign in good condition but does not include alteration of a sign; 2.28 Mobile Sign -means any sign not permanently affixed to the ground or to a building of which because of its design or nature may be moved and shall include a sign located, painted, mounted, or displayed on a vehicle or trailer if such sign identifies, advertises or gives information in respect to a premises or a part thereof. Signs commonly known as Trailer or Portable Signs shall be deemed to be Mobile Signs. 2.29 Municipal Law Enforcement Officer -means the officer or employee of the Township charged with the responsibility of enforcing this By-law; 2.30 Portable Sign -means the same as Mobile Sign; 2.31 Public Highway - means a highway as defined under the Highway Traffic Act, as amended; 2.32 Repair- means to significantly reconstruct a sign, but does not include the maintenance of a sign or a change in the message displayed on the sign; 2.33 Sandwich Board Sign - means a single or double faced sign that is not affixed to the ground, but is constructed of wood or other hard surface, commonly known as A-frame or Sidewalk signs. A Sandwich Board Sign shall not exceed 1.5 square (16 sq. ft) metres in area including the sign structure, and shall not exceed 1.2 metres (4 ft) in height; 2.34 Sign -means any visual medium, including its structure and component parts, which is used or is capable of being used to draw attention to a specific matter for identification, information, advertising, service, activity, person, business, product, good, or location thereof, and shall include a Banner; 2.35 Sign area -means the total area in square metres of the surface of a sign including the border and/or frame; 2.36 Sign Permit - means a permit issued by the Township of Oro-Medonte granting permission for a sign issued pursuant to this By-law; By-law No. 2010-075 Page 3 of 10 Page 59 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 2.37 Special Event -means an event that does not occur on a continuous basis, and is for a short period time, including craft shows, artisan tours, community events, celebrations such as birthdays, weddings and anniversaries, etc., but does not include events conducted on property zoned to conduct large scale temporary and/or special events; 2.38 Temporary Sign - means a sign of not more than 3 square metres (32 sq. ft), in conjunction with a Special Event displayed a maximum of fourteen (14) days prior to the event and removed within one (1) week after the event; 2.39 Township -means The Corporation of The Township of Oro-Medonte. 2.40 Trailer -means anything which can be or was at one time towed by a motor vehicle, has or had at one time wheels, and can be or was atone time used to haul goods. 2.41 Utility Pole - means a wooden, metal, concrete or other pole erected on any street that carries any public utility and shall include any pole erected to hold or support any traffic control device. 2.42 Yard Sale Sign -means the same as Garage Sale Sign. 2.43 Zone - means a zone established by the Township's Comprehensive Zoning By- law No. 97-95, as amended. 3 REGULATIONS 3.1 No person shall erect, display, repair, or cause or permit to be erected, displayed, repaired or altered a sign on any lands, buildings or structures without a Sign Permit. 3.2 Notwithstanding Section 3.1, signs referred to in Section 4 of this By-law are exempt from the requirements of a Sign Permit. 3.3 No person shall erect or display any sign within three (3) metres (9.8 ft) of the edge of a Township Road. 3.4 No person shall paint, place, attach or affix any sign to a tree, stone, or other natural object, fencepost or utility pole located on a Township road allowance and/or public lands. 3.5 No person shall erect, install, post, or display any sign which, by reason of size, location, content, or colouring obstruct the vision of drivers or detract from the visibility or effectiveness of any traffic sign on public highways. 3.6 No person shall erect, install, post, or display any sign in a location which obstructs or interferes with the normal flow of pedestrian or vehicular traffic, nor which restricts any sightline of a pedestrian or vehicle. 3.7 No person shall erect, install, post, or display any sign in a location so as to obstruct or impede any required fire escape, fire exit, walkway, door, or window or so as to prevent or impede free access of firefighters to any part of a building. 3.8 No person shall erect, install, post, or display any sign which incorporate in any manner any flashing or moving illumination which varies in intensity or which varies in colour, and signs which have any visible moving parts visible mechanical movement, or other apparent movement, other than that involving the time or temperature. By-law No. 2010-075 Page 4 of 10 Page 60 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 3.9 No person shall erect, install, post, or display any sign on or over public property or public rights-of-way, unless erected and approved in writing by a government agency having jurisdiction. 3.10 No person shall paint on or attach any sign to a trailer and/or any part of a dismantled motor vehicle, whether or not it is licensed or on wheels, unless the property zone permits the existence of the trailer or dismantled motor vehicle. 3.11 The Township of Oro-Medonte reserves the right to immediately remove, without notice, at the owner's expense, any sign erected or displayed in contravention of the provisions of this By-law. Where a sign has been removed by the Township, such sign may be destroyed or otherwise disposed of. 4 EXEMPTIONS 4.1 Signs erected by a government or municipal agency or under the direction of such agency and bearing no advertising, such as traffic signs and signals, safety signs, signs identifying public schools and facilities, including signs installed to fulfill any notice requirements under any statute, regulation or by-law, or signs to assist commerce and the tourist trade. 4.2 Real estate signs which advertise the sale, rental, or lease of the premises or lot upon which said signs are located. 4.3 Identification signs bearing municipal address, estate names, or names of occupants of the premises. 4.4 Temporary signs that are used in conjunction with special events provided they are displayed a maximum of fourteen (14) days prior to the event and removed within seven (7) days after the event. 4.5 Garage Sale Signs provided they are displayed a maximum of seven (7) days prior to the event and removed within one (1) day after the event. 4.6 Signs that are used to advertise the sale of fresh farm products on the site which they are grown/sold, during the appropriate season, of no more than 3 square metres (32 sq. ft) in area. 4.7 "No Trespassing" signs, or other such signs regulating the use of a property, of no more than 0.5 square metres (5 sq. ft) in area, and is not illuminated. 4.8 Internal signs provided that the sign does not obstructor impede any required fire escape, fire exit, walkway, door, or window or so as to prevent or impede free access of firefighters to any part of a building. 4.9 Contractor Signs of no more than 0.5 square metres (5 sq. ft) in area in residential zones and 2 square metres (22 sq. ft) in area in all other zones, provided that such signs are removed within seven (7) days of the completion of the work. 4.10 Township Mobile Signs promoting community events/activities and the electronic message display sign located at the Oro-Medonte Community Arena. 4.11 Election signs shall be regulated under the Township of Oro-Medonte Election Sign By-law. By-law No. 2010-075 Page 5 of 10 Page 61 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 5 SIGN PERMIT 5.1 Application for Permit The applicant, or their agent, for a Sign Permit shall submit: 5.1.1 An application on a prescribed form prepared for that purpose; 5.1.2 A Zoning Certificate obtained from the Township's Planning Division; 5.1.3 Scale drawings and specifications of sufficient detail and quality as is necessary to ascertain whether or not the sign and its structure will be in compliance with this By-law and/or the Ontario Building Code; 5.1.4 Existing utilities and easements should be plotted on the scale drawings, i.e. overhead hydro and Bell Telephone; 5.1.5 Engineered drawings for any sign over 3.6 metres (12 ft) in height; 5.1.6 Any sign regulated by the Ontario Building Code will also require a Building Permit application; 5.1.7 Approval of other authorities having jurisdiction (i.e. Ministry of Transportation, County of Simcoe); 5.1.8 If an authorized agent is submitting the application, a letter from the owner authorizing the agent to act on their behalf shall be submitted at the time of the application; and 5.1.9 A fee as approved in the Township of Oro-Medonte's Fees and Charges By-law shall be submitted at the time of the application. 5.1.10 Signs that are used in conjunction with patriotic, religious, or charitable organizations shall be subject to the Application process, but shall be exempt from the Sign Permit Application fee. 5.2 Revocation of Permit A Sign Permit may be revoked by the Township under the following circumstances: 5.2.1 Where the sign does not conform to this By-law; 5.2.2 Where the sign does not conform to any regulation, law, or requirements of any government authority having jurisdiction over the area where the sign is situated; 5.2.3 Where the applicant has not complied with any special requirements/conditions imposed upon the Sign Permit; 5.2.4 Where the permit has been issued as the result of false or misleading statements, or undertakings, in the application; or 5.2.5 Where the permit was issued in error. By-law No. 2010-075 Page 6 of 10 Page 62 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 6 GENERAL PROVISIONS 6.1 No person shall erect or maintain a sign upon a parcel of land or building unless it is accessory to a use that is lawfully being operated on such land in accordance with the Township's Comprehensive Zoning By-law No. 97-95, as amended. 6.2 Where an approved site plan agreement/subdivision agreement provides standards for signage, and the signs for development comply therewith, such signs shall be deemed to comply with this By-law, and are subject to the issuance of a Sign Permit. 6.3 Commercial and Industrial Zones -Signs Permitted by Sion Permit 6.3.1 Billboard Sign 6.3.1.1 Billboard Signs are limited in size to 1 (one) square metre (10.8 sq. ft.) per each 1 (one) metre (3.3 ft.) of frontage of the property on which the sign is to be erected. A total maximum size of 60.39 square metres (650 sq. ft) of all Billboard Signs per lot is applicable. 6.3.1.2 No Billboard Sign shall be placed within 305 metres (1,000 ft) of another sign. 6.3.1.3 Billboard Signs are considered to be structures and shall be set back from lot lines no less than the minimum required distance for the main use on the lot in accordance with the Township's Comprehensive Zoning By-law No. 97-95, as amended, or the distance in accordance with the setback standards as established by any other authority (Ministry of Transportation, County of Simcoe, etc.), and are subject to a Building Permit. 6.3.1.4 Billboard signs shall not exceed a maximum height of 8.0 metres (26.0 ft). 6.3.2 Building Sign 6.3.3 Canopy Sign 6.3.4 Ground Standing Sign 6.3.5 Illuminated Sign - A business is limited to one illuminated sign which does not exceed 4 square metres (43 sq. ft.) in size in total. 6.3.6 Mobile Sign - A business is limited to one (1) mobile sign. 6.3.6.1 A mobile sign shall not be located closer than 3 metres (9.8 ft) from the boundary of the public highway. 6.4 Residential Zones -Signs Permitted by Sipn Permit 6.4.1 Home Occupation Sign 6.4.1.1 The Home Occupation use must be approved by the Township as complying with the Township's Comprehensive Zoning By-law No. 97-95, as amended. 6.4.1.2 A residence is limited to one (1) Home Occupation Sign. 6.4.2 Sandwich Board Sign -maximum of three (3) 6.4.2.1 Sandwich Board Signs shall display information related to the business for which the Sign Permit was issued. By-law No. 2010-075 Page 7 of 10 Page 63 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising DeviC... 6.4.2.2 Sandwich Board Signs shall only be displayed during the hours of business, including 1 hour prior and 1 hour after, which it is advertising. 6.4.2.3 Sandwich Board Signs shall not be placed in a Daylight Triangle of any intersection or in such a manner to restrict any sightline of a pedestrian or vehicle. 6.4.2.4 Sandwich Board Signs shall not be placed in such a manner as to intertere with road maintenance or snow removal operations. 6.5 Agricultural/Rural (A/RU) Zones -Signs Permitted by $IQn Permit 6.5.1 Billboard Sign 6.5.1.1 Billboard Signs are limited in size to 1 (one) square metre (10.8 sq. ft.) per each 1 (one) metre (3.3 ft.) of frontage of the property on which the sign is to be erected. A total maximum size of 60.39 square metres (650 sq. ft) of all Billboard Signs per lot is applicable. 6.5.1.2 No Billboard Sign shall be placed within 305 metres (1,000 ft) of another sign. 6.5.1.3 Billboard Signs are considered to be structures and shall be set back from lot lines no less than the minimum required distance for the main use on the lot in accordance with the Township's Comprehensive Zoning By-law No. 97-95, as amended, or the distance in accordance with the setback standards as established by any other authority (Ministry of Transportation, County of Simcoe, etc.), and are subject to a Building Permit. 6.5.1.4 Billboard signs shall not exceed a maximum height of 8.0 metres (26.0 ft). 6.5.2 Canopy Sign 6.5.3 Ground Standing Sign 6.5.4 Home Occupation Sign 6.5.4.1 The Home Occupation use must be approved by the Township as complying with the Township's Comprehensive Zoning By-law No. 97-95, as amended. 6.5.4.2 A residence is limited to one (1) Home Occupation Sign. 6.5.5 Sandwich Board Sign -maximum of three (3) 6.5.5.1 Sandwich Board Signs shall display information related to the business for which the Sign Permit was issued. 6.5.5.2 Sandwich Board Signs shall only be displayed during the hours of business, including 1 hour prior and 1 hour after, which it is advertising. 6.5.5.3 Sandwich Board Signs shall not be placed in a Daylight Triangle of any intersection or in such a manner to restrict any sightline of a pedestrian or vehicle. 6.5.5.4 Sandwich Board Signs shall not be placed in such a manner as to intertere with road maintenance or snow removal operations. By-law No. 2010-075 Page8of10 Page 64 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 6.6 All Other Zones - Sians Permitted by Sian Permit 6.6.1 Building Sign 6.6.2 Canopy Sign 6.8.3 Ground Standing Sign 6.6.4 Sandwich Board Sign -maximum of three (3) 6.6.4.1 Sandwich Board Signs shall display information related to the business for which the Sign Permit was issued. 6.6.4.2 Sandwich Board Signs shall only be displayed during the hours of business, including 1 hour prior and 1 hour after, which it is advertising. 6.6.4.3 Sandwich Board Signs shall not be placed in a Daylight Triangle of any intersection or in such a manner to restrict any sightline of a pedestrian or vehicle. 6.6.4.4 Sandwich Board Signs shall not be placed in such a manner as to intertere with road maintenance or snow removal operations. 7 NON-CONFORMING SIGNS 7.1 Any sign lawfully erected or displayed before the day this By-law comes into force may remain and be maintained notwithstanding that it may not conform with the provisions of this By-law, provided that such sign shall not be altered or repaired, unless the same shall either conform or be made to conform in all respects with the provisions of this By-law, and a Sign Permit has been obtained for such alteration or repair. 8 MAINTENANCE 8.1 The owner/applicant of a sign, and the owner of the lands on which a sign is located, shall maintain the sign in a good state of repair so that such sign shall not become unsafe or unsightly, and so that the sign shall be completely operative at all times. 8.2 Where any sign has fallen into such a state of disrepair that it should, in the opinion of the Township, be removed or repaired, the Township shall provide notice to the applicant/owner ofthe sign and/or the owner of the lands on which the sign is located that the sign shall be removed, at the expense of the applicant/owner of the sign, unless the sign is brought into compliance the provisions of this By-law within thirty (30) days of said notice. 9 MATERIALS AND STRUCTURAL REQUIREMENTS 9.1 All materials incorporated into a sign shall comply with the relevant requirements of the Ontario Building Code. 9.2 Signs and their structural members shall be designed to have structural capacity to resist safely and effectively all effects of loads and influences from the environment that may be expected, and shall in any case satisfy the requirements of the Ontario Building Code. By-law No. 2010-075 Page 9 of 10 Page 65 of 112 18a) - Being a By-Law to Regulate Signs and Other Advertising Devic... 10 COMPLIANCE WITH OTHER AUTHORITIES 10.1 In addition to any provisions contained within this by-law, where a sign is to be erected on a property abutting a public highway maintained by the County of Simcoe, or the Province of Ontario, such sign must also be erected in accordance with any provisions as specified by that authority. In the case where such sign falls under more than one provision, the more restrictive provisions shall apply. 11 LIABILITY FOR DAMAGES 11.1 The provisions of this by-law shall not be construed as relieving or limiting the responsibility or liability of any person erecting or owning any sign from personal injury or property damage resulting from the placing of such sign, or resulting from the negligence or willful acts of such person, or their agent, in the construction, erection, maintenance, repair, or removal of any sign erected in accordance with a permit hereunder. Further, the provisions of this by-law cannot be construed as imposing upon the Municipality, or its officers or employees, any responsibility or liability by reason of the approval of any signs under the provisions of this by-law. 12 ENFORCEMENT AND FINES 12.1 Every person who contravenes any Provision of this By-Law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act R.S.O. 1990, Chapfer p.33, and every such fine is recoverable under the Provincial Offences Act. 12.2 The conviction of an offender upon the breach of any provision of this By-law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provision, and aJudge/Justice may convict any offender repeatedly for continued or subsequent breaches of the By-law. 13 SEVERABILITY 13.1 If any court of competent jurisdiction finds that any of the provisions of this By-law are ultra vires the jurisdiction of the Township, or are invalid for any other reason, such provisions shall be deemed to be severable and shall not invalidate any other provision of this By-law which shall remain in full force and effect. 14 REPEAL 14.1 That By-law No. 2005-118 is hereby repealed in its entirety. 15 ENACTMENT 15.1 That this By-law shall come into full force and effect on its final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter By-law No. 2010-075 Page 10 of 10 Page 66 of 112 18b) - A By-Law to Provide for Maintaining of Land in a Clean and C... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-076 A By-law to provide for maintaining of land in a clean and clear condition and to Repeal By-law No. 2005-126. WHEREAS Part II of the Municipal Act, 2001, S.O. 2001, c. 25 (the "Municipal AcY') confers broad authority on municipalities to enable them to regulate and govern municipal affairs as the municipality considers appropriate. AND WHEREAS Section 127 of the Municipal Act provides that a local municipality may; a) require the owner or occupant of land to clean and clear the land, not including buildings, or to clear refuse or debris from the land, not including buildings; b) regulate when and how matters required under Clause (a) shall be done; c) prohibit the depositing of refuse or debris on land without the consent of the owner or occupant of the land; and d) define "refuse" for the purpose of this By-law. AND WHEREAS Section 128 of the Municipal Act provides that a local municipality may prohibit and regulate with respect to public nuisances; AND WHEREAS Part XIV of the Municipal Act confers broad authority on municipalities to inspect lands at any reasonable time and to take such necessary enforcement actions as are required to ensure ongoing compliance with a municipality's by-laws; AND WHEREAS Council of the Township of Oro-Medonte has adopted Comprehensive Zoning By-law No. 97-95, as amended, which defines permitted usages for properties located within the Township of Oro-Medonte; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte considers refuse as defined in this By-law to constitute a public nuisance and has arrived at this opinion in good faith; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it necessary, expedient and in the public interest to enact a By-law to require the owners and occupants of land within the Township to keep such land clear of refuse that is in contravention of Comprehensive Zoning By-law 97-95, as amended; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Definitions For purposes of this By-Law: 1.1. "municipal property" means any property situated within the Township of Oro- Medonte that is owned or controlled by the Municipality; 1.2. "Municipality' means The Corporation of the Township of Oro-Medonte; 1.3. "Municipal Law Enforcement Officer" means a person or persons appointed by the Municipality to enforce this By-law; By-law No. 2010-076 Page 1 of 4 Page 67 of 112 18b) - A By-Law to Provide for Maintaining of Land in a Clean and C... 1.4. "owner" means an owner, lessee, manager or occupant of lands situated within the Township of Oro-Medonte, but does not include the Municipality, a local board or agency; the County of Simcoe, its boards and agencies; the City of Barrie; the Nottawasaga Valley Conservation Authority, the Lake Simcoe Conservation Authority; the Severn Sound Environmental Association; the Crown in the Right of Ontario, and its boards, commissions and agencies; and the Crown in the Right of Canada and its boards, commissions or agencies; and crown corporations; 1.5. "person" shall include any natural person, firm, partnership, association, corporation, company or organization of any kind; 1.6. "property" means a building or structure or part of a building or structure, and includes the lands and premises appurtenant thereto and all mobile homes, mobile buildings, mobile structures, outbuildings, fences and erections thereon whether heretofore or hereafter erected, and includes vacant property, on which there are no structures of any kind; 1.7. "refuse" means: 1.7.1. debris, junk or effluent belonging to or associated with a house or household or any industry, trade or business, and without limiting the generality of the foregoing, includes all of the items in the definition of "waste material"; 1.7.2. vehicle parts or accessories, including tires; 1.7.3. derelict furniture, appliances, machinery and/or parts thereof; 1.7.4. furnace parts, pipes, fittings, water or fuel tanks and discarded plumbing; 1.7.5. animal excrement; and 1.7.6. without restricting the foregoing, any unused or unusable material that by reason of its state, condition or excessive accumulation: (i) appears to have been cast aside, discarded or abandoned; (ii) appears to be worthless, useless or of no particular value; or (iii) appears to be used up, expended or worn out in whole or in part; 1.8. "sewage" includes any liquid waste containing human, vegetable or mineral matter, waste that is in suspension whether domestic or industrial or any other waste whether in suspension or precipitated, but does not include storm run- off; 1.9. "vehicle" includes a motor vehicle as defined under the Highway Traffic Act, trailer, traction engine, farm tractor or any vehicle drawn, propelled or driven by any kind of power; 1.10. "waste material" includes, but is not limited to, garbage; ashes; rubbish; litter; builders and building contractors refuse; animal carcasses including bones, feathers and hides; yard waste; and sewage; 1.11. "yard waste" includes, but is not limited to, plant cuttings, roots, weeds, leaves, fallen trees, hedge and shrub trimmings, brush cuttings, twigs and branches under 7.5 centimetres in diameter, natural Christmas trees; boulders in excess of 0.028 cubic metres; and discarded asphalt or concrete pieces. By-law No. 2010-076 Page 2 of 4 Page 68 of 112 18b) - A By-Law to Provide for Maintaining of Land in a Clean and C... 2. Property to Remain Clean and Clear 2.1. Where on any property there is refuse, the owner of such property shall move such refuse so that the property is in a clean and clear condition. 3. Offences 3.1. No person shall allow or permit the placement, presence or existence of refuse upon any property. 3.2. No person shall throw, place or deposit refuse on any property without the consent of the owner. 3.3. No person shall throw, place or deposit refuse on municipal property without the consent of the municipality. 3.4. Sections 3.1, 3.2 and 3.3 do not apply to: 3.4.1. property or structures used by the Municipality or any other government authority for the purpose of dumping or disposing of refuse; or 3.4.2. property designated by By-law of the Municipality or the County of Simcoe for the purpose of dumping or disposing of refuse. 4. Notice 4.1. A Municipal Law Enforcement Officer may, by notice either served on the owner or person responsible for the refuse or sent by certified mail, require an owner of property or person responsible for the refuse within the time specified by the notice: 4.1.1. to clean, clear or remove refuse from the property; and/or 4.1.2. to stop the throwing, placing or disposing of refuse on the property. 5. Inspections 5.1. A Municipal Law Enforcement Officer: 5.1.1. has the authority to enter upon and examine any property at any reasonable time or times for purposes carrying out their duties under this By-law, and 5.1.2. may be accompanied by such other person or persons as they deem necessary to properly carry out their duties under this By-law. 6. Removal 6.1. Where an owner is in default of doing a matter required to be done under this By-law, or is in default of a notice issued pursuant to this By-law, the Municipality may have the matter done and the cost thereof, including an administration fee, shall be added to the property tax rolls of the owner and collected in the like manner as municipal taxes. 6.2. Where a person deposits any refuse on municipal property contrary to this By- law, in addition to any penalties provided by this By-law, the full cost of such removal by the Municipality shall be recoverable from the person responsible. By-law No. 2010-076 Page 3 of 4 Page 69 of 112 18b) - A By-Law to Provide for Maintaining of Land in a Clean and C... 7. Other Legislation 7.1. If this By-law conflicts with the provisions of any other By-law or By-law of the County of Simcoe, the provisions of that By-law shall prevail to the extent of the conflict. 8. Validity and Seyerabilitv 8.1. Should any section, sub-section, clause, paragraph or provision of this By-law be declared by a court of competent jurisdiction to be invalid or unenforceable, the same shall not affect the validity or enforceability of any other provisions of this By-law or of the By-law as a whole. 9. Penal 9.1. In addition to any other remedy available to the Municipality, any person who contravenes any of the provisions of this By-law is guilty of an offence and on conviction is liable to a fine of not more than $5,000.00, exclusive of costs. The provisions of the Provincial Offences Act, R.S.O. 1990, c. P. 33, as amended, shall apply to any such fine. 9.2. For greater certainty, a failure to comply this By-law shall be deemed to be a continuing offence. 10. Short Title 10.1. This By-law may be cited as the "Clean and Clear" By-law. 11. Repeal 11.1. That By-law No. 2005-126 is hereby repealed in its entirety. 12. Force and Effect 12.1. This By-law shall come into force and effect on the date of passage thereof. BY-LAW READ THIS 12T" DAY OF MAY, 2010. BY-LAW READ AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter By-law No. 2010-076 Page 4 of 4 Page 70 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-080 A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2008-109 WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; AND WHEREAS Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that the procedure by-law shall provided for public notice of meetings; AND WHEREAS the Township of Oro-Medonte By-law No. 2008-109, being a by-law to govern the proceedings of Council and Committees of Council in the Township of Oro- Medonte was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2); AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it expedient to repeal By-law No. 2008-109 so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees of Council; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the proceedings of Council and its Committees/Technical Support Groups, the conduct of the Members and the calling of meetings shall be governed by the provisions and regulations contained in Schedule "A", attached hereto and forming part of this by-law. 2. That the current edition of "Robert's Rules of Order Newly Revised" shall be the basis of interpretation for questions of procedure or order not provided for in Schedule "A'`. 3. That should any section, subsection, clause, paragraph or provision of this by- law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by-law as a whole or any part thereof, other than the provision so declared to be invalid. Any provincial Statutes imposed contrary to this by-law shall take precedence. 4. That this by-law may be cited as the "Procedural By-law". 5. That By-law No. 2008-109 is hereby repealed in its entirety. 6. This by-law shall take effect on the 17"' day of May, 2010. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 71 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 2 of 21 Schedule "A" to By-law No. 2010-080 for The Corporation of the Township of Oro-Medonte INDEX 1.0 DEFINITIONS 2.0 NOTICE OF MEETING 3.0 CAL LING, PLACE AND TIME OF MEETINGS 3.1 Inaugural Meeting of Council 3.2 Regular Meeting Schedule of Council/Committee of the Whole 3.3 Council Meetings -Special 3.4 Committee of the Whole Meetings 3.5 Committees or Technical Support Groups of Council Meetings 3.6 Time Meetings to Commence 3.7 Clerk Required 3.8 Time Meetings to Adjourn 4.0 QUORUM 4.1 Quorum -Council/Committee of the Whole 4.2 Quorum -Committees or Technical Support Groups of Council 4.3 Attendance 4.4 Non-Attendance -Committees or Technical Support Groups of Council 5.0 OPE N AND CLOSED MEETINGS -GENERAL 5.1 Open Meetings 5.2 Closed Session Meetings 6.0 HEAD OF COUNCIL 6.1 Chair-Council 6.2 Duties of Head of Council 6.3 Vacate the Chair -Head of Council 6.4 Absence from Council Meeting 7.0 CHA IR OF COMMITTEE OF THE WHOLE 7.1 Duties of Chair of Committee of the Whole 7.2 Vacate the Chair- Chair of Committee of the Whole 7.3 Absence from Committee of the Whole Meeting 8.0 CHA IR -COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 8.1 Absence from Committee or Technical Support Group Meeting 9.0 CONDUCT 9.1 Conduct -Members of Council 9.2 Conduct -Members of the Public 10.0 RULES OF DEBATE 10.1 Rules of Debate -Head of Council/Chair 10.2 Rules of Debate -Members 10.3 Rules of Debate - In Council/Committee 11.0 VOTING 11.1 Voting -Head of Council 11.2 Voting -Chair of Committee of the Whole 11.3 Voting - Chair of Committee or Technical Support Group of Council 11.4 Voting on Questions 11.5 Failure to Vote 11.6 Appeal of Declaration of Result 11.7 Equality of Votes 11.8 Recorded Vote 11.9 Voting -Closed Session Meeting Page 72 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 3 of 21 12.0 MOTIONS/RECOMMENDATIONS 12.1 Motions/Recommendations -General 12.2 Withdrawal of a Motion 12.3 Motion to Amend 12.4 Notice of Motion 12.5 Motion to Reconsider 13.0 AGENDA AND MINUTES 13.1 Council Agenda 13.2 Committee Agenda 13.3 Minutes -Council and Committee 14.0 PUBLIC MEETINGS/PUBLIC INFORMATION SESSIONS 15.0 PETITIONS AND COMMUNICATIONS 16.0 DEPUTATIONS/DELEGATIONS 17.0 BY-LAWS 18.0 COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 19.0 CODE OF CONDUCT FOR COMMITTEES OR TECHNICAL SUPPORT GROUP APPOINTEES 20.0 CONFIRMATION BY-LAW 21.0 SUSPENSION/AMENDMENT OF PROCEDURE Page 73 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 4 of 21 1.0 DEFINITIONS That in this By-law: a) "Closed Session" means a meeting, or portion thereof, closed to the public in accordance with Section 239 of the Municipal Act, 2001, as amended. b) "Committee" means an advisory committee or technical support group of Council or similar entity, and may include the Committee of the Whole. c) "Agenda" means a list of all items to be considered by the Council/Committee at the meeting for which the agenda was published. d) "Chair' means the person presiding over a meeting of a Council or Committeelrechnical Support Group. e) "Clerk" means the Clerk of the Township of Oro-Medonte, or the Deputy Clerk, or the Committee Coordinator, acting in the capacity of the Clerk in his/her absence. f) "Committee of the Whole" means all members of Council present at a meeting sitting as Committee of the Whole. g) "Consent Agenda" means a list of items on the agenda containing recommendations from staff as to their disposition, all of which may be adopted by one motion, but any of which may be transferred to the regular agenda for consideration upon the request of a member. h) "Council" means the Council of The Corporation of the Township of Oro- Medonte. i) "Deputation/Delegation" means a person or group of persons who address Council/Committee on behalf of an individual or a group for the purpose of making a presentation. j) "Head of Council" means the Mayor of The Corporation of the Township of Oro-Medonte or the Deputy Mayor acting in the capacity of the Mayor in his/her absence. k) "Holiday" means: (i) any holiday as defined in the Section 88 of the Legislation Act, 2006. S.O. 2006, c.21, Sched. F, (ii) any day proclaimed by the Head of the Council as a Civic Holiday. I) "Improper Language" means the use of profane, indecent or obscene language. m) "Local Board" means a public utility commission, transportation commission, board of park management, board of health, planning board, or any other board, commission, committee, body or local authority established or exercising any power or authority under any general or special act with respect to any of the affairs or purposes of a municipality or of two or more municipalities or parts thereof. n) "Meeting" means any regular, special, committee or other meeting of Council, or a local board or of a committee of either of them. o) "Member" means a member of the Council, including the Head of Council, or a member which Council has appointed to a Committee/Technical Support Group. p) "Notice of Motion" means an advance notice to members of a matter on which Council will be asked to take a position. q) "Recorded Vote" means the recording of the name and vote of every Member on any matter of question. r) "Resident" means an individual who resides or rents/owns property within the boundaries of the Township. Page 74 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 5 of 21 s) "Special Meeting" means a meeting not scheduled in accordance with the approved schedule of meetings. t) "Technical Support Group" means an advisory committee where less than 50 per cent of the members are members of Council of the Township of Oro- Medonte. u) "Township" means The Corporation of the Township of Oro-Medonte. 2.0 NOTICE OF MEETING a) The Clerk shall ensure that the agenda for each regular meeting of Council and Committee shall be posted to the Township website on the morning of the first business day of the week of the meeting. b) Notice of a Special Council Meeting shall be given to the public by posting of the Agenda on the Township website as soon as is practicable after notice of the Special Meeting has been given. c) The Mayor or Chair may, if it appears that a storm or like occurrence will prevent the members from attending a meeting, postpone that meeting by advising the Clerk and as many members as they are able to reach. Postponement shall not be for any longer than the next regularly scheduled meeting. d) The Clerk, or designate, shall provide notice of cancellation to Council, Staff, Media and all other interested parties a minimum of two (2) hours in advance of any meeting, public meeting, hearing, or information session in the case of severe inclement weather. 3.0 CALLING, PLACE AND TIME OF MEETINGS 3.1 Inaugural Meeting of Council a) The Inaugural Meeting of Council shall take place at 6:00 p.m. on the first Wednesday of December following a regular election. b) The Mayor-elect and Clerk shall be responsible for the location, content and format of the agenda for the Inaugural Meeting and all arrangements for the Inaugural proceedings. 3.2 Regular Meeting Schedule of Council/Committee of the Whole The regular schedule of meetings for the Council of The Corporation of the Township of Oro-Medonte shall be: a) Council Meetings on the second and fourth Wednesday of each month (except January, July, August and December - as defined further in this section) commencing at 6:00 p.m. or on such other day as may be determined from time to time. b) Committee of the Whole Meetings on the first and third Wednesday (except January, July, August and December- as defined further in this section) of each month commencing at 9:00 a.m. or on such other day as may be determined from time to time. Page 75 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 6 of 21 c) During the month of January, meetings shall be held as follows: i) There shall be no meeting the first Wednesday of the month; ii) Council meetings shall be held on the second and fourth Wednesday of the month commencing at 6:00 p.m. iii) A Committee of the Whole meeting shall be held on the third Wednesday of the month commencing at 9:00 a.m. d) During the months of July and August, a Council meeting shall be held on the Wednesday of the week, in which the 15"' day falls between Sunday and Saturday, commencing at 9:00 a.m. e) During the month of December, meetings shall be held as follows: i) A Committee of the Whole meeting shall be held on the first Wednesday of the month commencing at 9:00 a.m. ii) A Council meeting shall be held on the second Wednesday of the month commencing at 6:00 p.m. iii) A Council meeting shall be held on the third Wednesday of the month commencing at 9:00 a.m. iv) There shall be no meeting the fourth Wednesday of the month. f) Meetings of the Council/Committee shall be held at the Township of Oro- Medonte Administration Centre, 148 Line 7 South, Oro or any other location within the municipality otherwise designated from time to time for such purposes. g) In the event that the day scheduled for a regular Council or Committee meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to be held, the Council/Committee shall meet at the same hour on the 15t day thereafter, unless otherwise provided by resolution. h) Where a Regular meeting of Council or Committee is to be held at a time, day or place other than as set out in this Section, Council shall give notice, at least 48 hours in advance of such meeting, by publication on the Township website, and if deemed appropriate by the Clerk, in a newspaper that is, in the Clerk's opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. 3.3 Council Meetings -Special a) The Mayor may, at any time, summon a Special Meeting of the Council. b) Upon receipt of a petition of the majority of the Members of Council, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. c) No business may be transacted at a Special Meeting of Council other than that specified in the notice of the meeting or agenda. d) Notice of a Special Meeting of Council shall be delivered to all members of Council at least one calendar day before the date established for the Special Meeting. 3.4 Committee of the Whole Meetings a) The rules governing the procedure of Council and the conduct of Members in Council shall be observed in Committee of the Whole so far as they are applicable. Page 76 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 7 of 21 3.5 Committees or Technical Support Groups of Council Meetings a) The provisions of this By-law, with necessary modification, shall apply to Township Committees or Technical Support Groups and to any other Committees or local boards established by Council from time to time. b) Meetings of Committees or Technical Support Groups of Council shall be scheduled by the Township. 3.6 Time Meetings to Commence a) As soon after the hour fixed for the Council/Committee of the Whole or CommitteelTechnical Support Group meeting as there is a quorum present, the Head of Council or Chair shall take the chair and call the Members to order. 3.7 Clerk Required a) No meeting of Council, Committee or Technical Support Group shall be held in the absence of the Clerk or his/her designate. 3.8 Time Meetings to Adjourn a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. b) Night meetings shall adjourn at 10:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. 4.0 QUORUM 4.1 Quorum -Council/Committee of the Whole a) Four (4) Members of Council shall constitute a quorum. b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall call the roll and record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a Special Meeting is called. 4.2 Quorum -Committees or Technical Support Groups of Council a) A majority of the whole number of voting members required to constitute the Committee or Technical Support Group shall be necessary to form a quorum (being the next whole number in excess of one-half the number of members). b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a date is fixed by the Chair for which 48 hours notice is given to all committee or technical support group members. 4.3 Attendance Any member of Council may attend any meeting of any Committee or Technical Support Group to which he/she has not been appointed and such a member shall only participate in the discussion at the invitation of the Chair. Such attendance at the CommitteelTechnical Support Group meeting shall be at the member's own discretion and without per diem. Page 77 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 8 of 21 4.4 Non-Attendance -Committees or Technical Support Groups of Council a) The seat of a member of a Committee or Technical Support Group shall be declared vacant if the member is absent for three (3) consecutive meetings, without prior approval from Council, with the exception of illness/health reasons. b) If that person is prepared to show just cause why they should remain on the Committee or Technical Support Group, the continuation of their appointment shall be determined by Council. c) Members of a Committee or Technical Support Group are required to inform the Clerk's office of any anticipated, but unavoidable, absences from upcoming meetings. 5.0 OPEN AND CLOSED MEETINGS -GENERAL 5.1 Open Meetings All meetings of Council/Committee of the Whole and all meetings of any Committees/Technical Support Groups of Council shall be open to the public subject to the exceptions listed in Section 5.2. 5.2 Closed Session Meetings a) A meeting or part of a meeting may be closed to the public if the subject matter being considered relates to: i) the security of the property of the municipality (may be cited as "security of municipal property'); ii) personal matters about an identifiable individual, including municipal employees (may be cited as "personal matters about an identifiable individual"); iii) the proposed or pending acquisition/disposition of land by the municipality (may be cited as "acquisition/disposition of land"); iv) labour relations or employee negotiations (may be cited as "labour relations/employee negotiations"); v) litigation or potential litigation affecting the municipality, including matters before administrative tribunals (may be cited as "litigation affecting the municipality"); vi) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (may be cited as "solicitor-client privilege"); vii) a matter in respect of which a council, committee or other body may hold a closed meeting under another Act; viii) the consideration of a request under the Municipal Freedom of Information and Protection to Privacy Act, if the Council is designated as the head of the institution for the purposes of the Act; ix) the education or training of the members; provided that no member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the Council or committee (may be cited as "education or training of members"). b) Before all or part of a meeting is closed to the public, the Members shall state by resolution: i) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or ii) in the case of a meeting under Section 239(3.1), Education or training sessions, the fact of the holding of the closing meeting, the general nature of the matter and that it is closed under that subsection. Page 78 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 9 of 21 6.0 HEAD OF COUNCIL 6.1 Chair-Council The Head of Council shall assume the duties of Chair during Council Meetings. 6.2 Duties of Head of Council a) The Head of Council shall preserve order and decorum, decide questions of order (subject to an appeal to the Council by any Member) and, without unnecessary comment, cite the rule of authority commonly accepted (under parliamentary procedures) applicable to the case, if called upon to do so. b) To open the meeting of Council by taking the chair and calling the Members to order. c) To announce the business before the Council in the order in which it is to be acted upon. d) To receive and submit, in the proper manner, all motions presented by the Members of Council. e) To put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the results. f) To decline to put to vote motions which infringe on the rules of procedure. g) To restrain the Members, within the rules of order, when engaged in debate. h) To enforce, on all occasions, the conduct of the Members. i) To expel any person for improper conduct. j) To call by name any Member persisting in breach of the rules of order of the Council, thereby ordering him/her to vacate the Council Chamber. k) To receive all messages and other communications and announce them to the Council. I) To authenticate, by his/her signature when necessary, all by-laws, resolutions and minutes of the Council. m) To represent and support the Council, declaring its decision in all things. n) To ensure that the decisions of Council are in conformity with the laws and by-laws governing activities of the Council. o) To adjourn the meeting when the business is concluded. p) To adjourn the meeting without the question put, in the case of grave disorder arising in the Council Chamber. 6.3 Vacate the Chair- Head of Council a) If the Head of Council desires to introduce a motion or by-law, he/she shall leave the chair for that purpose only, and shall call on another Member of Council to fill his/her place until he/she resumes the chair. Page 79 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 10 of 21 b) A motion in Council that the Head of Council leave the chair, with leave to sit again, shall always be in order, and shall be decided without debate. 6.4 Absence from Council Meeting a) In the absence of the Head of Council, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Head of Council. In the absence of the Head of Council and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chairperson shall be chosen from the Members to preside during the meeting or until the arrival of the Head of Council or Deputy Mayor. b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall assume the Chair and shall preside during the meeting until the return of the Head of Council. c) While presiding, the Deputy Mayor or Chair chosen by Council shall have all the powers of the Head of Council and shall be entitled to vote as a Member. 7.0 CHAIR OF COMMITTEE OF THE WHOLE The Head of Council shall assume the duties of Chair during Committee of the Whole Meetings. 7.1 Duties of Chair of Committee of the Whole The Chair of Committee of the Whole shall maintain order in the Committee and report the proceedings to the Council. 7.2 Vacate the Chair - Chair of Committee of the Whole a) During Committee of the Whole Meetings, the Chair may appoint a member of the Committee to take the chair, and the Chair may then vacate the chair. b) A motion in Committee of the Whole that the Chair leave the chair, with leave to sit again, shall always be in order, and shall be decided without debate. 7.3 Absence from Committee of the Whole Meeting a) In the absence of the Mayor/Chair, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Mayor/Chair. In the absence of the Mayor and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chair shall be chosen from the Members to preside during the meeting or until the arrival of the Mayor or Deputy Mayor. b) While presiding, the Deputy Mayor or Chair chosen by Committee of the Whole shall have all the powers of the Mayor/Chair and shall be entitled to vote as a Member. c) The Mayor/Head of Council may designate any Member of Council to act as Chair. While presiding, the Chair shall have all of the powers of the Mayor/Chair and shall be entitled to vote as a Member. Page 80 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 11 of 21 8.0 CHAIR -COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL The Chair of a Committee or Technical Support Group of Council shall be appointed by Council. 8.1 Absence from Committee or Technical Support Group Meeting a) In the absence of the Chair, a Chair shall be chosen from among the members of the Committee/Technical Support Group to preside during the meeting or until the arrival of the Chair. b) The Chair of a Committee/Technical Support Group may appoint another member of the Committee to act as the Chair while he/she is temporarily absent from the meeting. 9.0 CONDUCT 9.1 Conduct -Members of Council Members of Council shall: a) not disturb another, or the Council itself, by any disorderly deportment disconcerting to any Member speaking. b) not resist the rules of Council or disobey the decision of the Mayor/Head of Council or Chair on questions of order or practice or upon the interpretations of the rules of order of the Council. c) not be permitted to retake his/her seat at any meeting after being ordered by the Mayor/Head of Council or Chair to vacate after committing a breach of any rule of order of the Council, without making apology and the consent of the Council expressed by a majority vote of the other Members present, determined without debate. d) not leave his/her place on adjournment until the Mayor/Head of Council or Chair leaves his/her chair. e) not speak until he/she has addressed himself to the Mayor/Head of Council or Chair. f) not walk across or out of the Chamber or make any noise or disturbance when the Mayor/Head of Council or Chair is putting a question and shall occupy his/her seat while a vote is being taken and until the result thereof is declared. g) not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public. h) declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter. i) convey the position of Council once a question has been decided, whether they are in favour or opposed, while demonstrating respect for democracy. j) adhere to a dress code for Council/Committee of the Whole Meetings as agreed to by the current term of Council. Page 81 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 12 of 21 9.2 Conduct -Members of the Public Members of the public shall: a) respect the decorum of Council/Committee and shall refrain from public outbursts; shouting; or behaviour intended to disrupt the debate, discussion and/or general proceedings of Council/Committee. The Mayor or Chair may request that a member or members of the public vacate the meeting room if their behaviour is deemed to be disruptive to the business at hand. The Mayor or Chair may unilaterally suspend the meeting until order is restored in the meeting room. 10.0 RULES OF DEBATE 10.1 Rules of Debate -Head of Council/Chair In directing the course of debate, the Head of Council/Chair shall: a) designate the Member who has the floor when Members raise their hand to speak. b) preserve order and decide questions of order. c) cause to be read all motions/recommendations presented in writing and state all motions/recommendations presented verbally before permitting debate on the question, except when otherwise provided in this by-law. 10.2 Rules of Debate -Members In addressing the Council/Committee, no member shall: a) speak disrespectfully of Her Majesty the Queen or any of the Royal Family, or of the Governor-General, Lieutenant-Governor or any member of the Senate, the House of Commons of Canada, or the Legislative Assembly of Ontario. b) use offensive, insulting or improper language in or against the Council or any member thereof, employees of the Township or citizens of the Township. c) speak beside the question in debate. d) criticize any decision of Council/Committee except for the purpose of moving that the question be reconsidered. e) disobey the rules of Council/Committee or a decision of the Head of Council/Chair on questions out of order or practice, or upon the interpretation of the rules of the Council/Committee. 10.3 Rules of Debate - In Council/Committee a) Every member when speaking to any question or motion shall respectfully address the Mayor/Head of Council or Chair. b) When a member is speaking, no other member shall pass between him/her and the Chair, or interrupt him/her except to raise a point of order. c) Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. Page 82 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 13 of 21 d) No member shall speak to the same question for longer than 2 (two) minutes. With the leave of Council/Committee, a supplementary question with a further 1 (one) minute, may be granted. (i) A member may ask a question only for the purpose of obtaining facts relevant to the matter under discussion and necessary for a clear understanding thereof. (ii) All questions shall be stated succinctly and questions shall not be used as a means of making statements or assertions. 11.0 VOTING 11.1 Voting -Head of Council The Mayor/Head of Council (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 11.2 Voting - Chair of Committee of the Whole The Chair of Committee of the Whole (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 11.3 Voting - Chair of Committee or Technical Support Group of Council Members of Council sitting as members of Committees or Technical Support Groups of Council may not vote with the members of the committee/technical support group on any question. 11.4 Voting on Questions a) When the Mayor/Head of Council or Chair calls for the vote on a question, each member shall occupy his/her seat and shall remain there until the result of the vote has been declared by the Mayor/Head of Council or Chair. During such time no member shall walk across the room or speak to any other member or make any noise or disturbance. b) After a question is finally put by the Mayor/Head of Council, Chair or member, no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. c) Every member present at a meeting of the Council/Committee, when a question is put, shall vote thereon, unless he/she has declared any pecuniary interest, direct or indirect in the question. d) The manner of determining the decision of the Council/Committee on a motion shall be by a "show of hands". e) Any motion shall require four affirmative votes in order to be valid and binding on Council. Where only a quorum is present, a resolution/recommendation, in order to carry or be passed, must be affirmed by the majority of the quorum. 11.5 Failure to Vote Failure to vote by any member present, except when a member has declared a pecuniary interest, shall be taken as a negative vote. 11.6 Appeal of Declaration of Result a) Council/Committee of the Whole and Committees or Technical Support Groups of Council Meetings If a member who has voted on a question disagrees with the declaration of the Mayor/Head of Council or Chair that the question is carried, or lost, he/she may, but only immediately after the declaration by the Mayor/Head of Council or Chair, appeal the declaration. On an appeal by a member, the Mayor/Head of Council or Chair shall call for a recorded vote to be taken on the question in the manner prescribed in Section 11.8 of this By- law. Page 83 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 14 of 21 11.7 Equality of Votes Where a vote on a question results in an equality of votes, the result shall be deemed to be negative. 11.8 Recorded Vote a) When a member present requests, immediately prior to or immediately subsequent to the taking of the vote, that the vote be recorded, each member present, except a member who is disqualified from voting by any Act, shall announce his/her vote openly. b) The Mayor/Head of Council or Chair, immediately following the request for a recorded vote, will put the question again. c) All members present at the Council or Committee Meeting, unless disqualified from voting by any Act, must vote in alphabetical order, beginning with the member who has requested the recorded vote. The Clerk shall call each member individually, record the member's vote, and report the result of the vote to the Mayor/Head of Council or Chair. d) The Mayor/Head of Council or Chair shall vote last. 11.9 Voting -Closed Session Meeting a) Subject to Section 11.4, a meeting shall not be closed to the public during the taking of a vote. b) Notwithstanding Section 11.4, a meeting may be closed to the public during the taking of a vote where: i) Section 5.2 permits a meeting to be closed to the public; and ii) The vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the Township or persons retained by or under contract with the Township. 12.0 MOTIONS/RECOMMENDATIONS 12.1 Motions/Recommendations -General a) Motions/recommendations, or notices thereof, shall be in writing, moved and seconded. b) Every motion/recommendation, when duly moved and seconded, shall be received by the Mayor/Head of Council or Chair, and shall then be open for discussion prior to the vote being taken. Immediately preceding the taking of the vote, the Mayor/Head of Council or Chair, may state the questlon In the form introduced and shall do so if required by a Member. He/she shall state the question in the precise form in which it will be recorded in the minutes. c) The following matters may be introduced orally, without written notice, and without leave: (i) a point of order or personal privilege (ii) presentations of petitions (iii) a motion to suspend a rule of procedure or in compliance with a rule of procedure (iv) a motion to adjourn (not debatable) (v) a motion that the vote now be taken (vi) a motion that the Council resolve itself into a Committee of the Whole (not debatable) Page 84 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 15 of 21 d) When the motion, under consideration, concerns two or more matters, a vote on each matter, upon the request of any member, may be taken separately. e) A motion in respect of a matter which is beyond the jurisdiction of Council shall not be in order. No member shall speak to a motion more than once, without leave from the Mayor/Head of Council or Chair. Each Member shall confine their remarks to a limit of 2 (two) minutes. 12.2 Withdrawal of a Motion After a motion has been received and/or read by the Mayor/Head of Council or Chair, it shall be deemed to be in the possession of the Council/Committee but may be withdrawn by the mover, with the consent of the seconder, prior to amendment or voting thereon. 12.3 Motion to Amend A motion to amend: a) shall be presented in writing. b) shall be relevant to the question to be received. c) shall not be received proposing a direct negative to the question. d) shall receive disposition of Council/Committee prior to a decision on the main question. e) shall be disposed of in the reverse order of presentation to any further amendment and/or the original motion. f) shall not be further amended, more than once, provided that further amendment may be made to the original motion. g) may propose a separate and distinct disposition of a question. 12.4 Notice of Motion a) A motion to rescind or that has the effect of being contrary or opposite to a motion entered upon the minutes shall be received or put only when notice of intention to introduce such motion is given in accordance with Section 12.4 (b). b) Notice of motion requires the Member of Council to provide, at a minimum, a brief verbal explanation of the matter and to provide the Mayor/Head of Council with a written motion at a regularly scheduled meeting of Council. Such motion shall be provided to Members in an agenda for consideration by Council at its next regularly scheduled meeting. 12.5 Motion to Reconsider After any question has been decided, the following shall prevail: a) A motion to reconsider a question can only be made by a Member who voted on the prevailing side, or a Member who was absent from the meeting when the question was considered, and must be made on the day the vote was taken or at the next succeeding regular meeting of Council. b) No discussion, except that obtaining information that justifies the reconsideration, shall be allowed until the motion for reconsideration is decided upon. c) No main motion may be reconsidered and no further discussion of the main motion may take place more than once in a ninety-day period. Page 85 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 16 of 21 13.0 AGENDA AND MINUTES 13.1 Council Agenda a) The Clerk shall forward all notices and agendas, to each member of Council, for regular meetings of Council a minimum of 48 hours in advance of such meetings. b) In accordance with the Township's Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a time sensitive nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Mayor/Head of Council and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township's website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the mumclpality's position in negotiation, If Council does not make a decision and the Township does not act on the matter prior to Council's next regular meeting. d) When the Clerk's office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 13.1 c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Council's consideration. e) The Order of the Day shall have preference during the Council meeting, save and except that the Mayor/Head of Council may change the order at any time during the meeting. Order of the Dav The business of Council shall be taken up in the following order: 1. Call to Order -Private Prayer/Moment of Reflection 2. Adoption of the Agenda 3. Disclosure of Pecuniary Interest 4. Minutes of Council 5. Minutes of Committees 6. Recognition of Achievements 7. Public Meetings 8. Deputations 9. Reports of Municipal Officers 10. Reports of Members of Council 11. Consent Agenda 12. Communications 13. Notice of Motions 14. Closed Session Items 15. By-laws 16. Confirmation By-law 17. Announcements of Interest to the Public 18. Questions from the Public Clarifying an Agenda Item 19. Adjournment Page 86 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 17 of 21 13.2 Committee Agenda a) The Clerk shall forward all notices and agendas, to each member of Council and Committee, for regular Committee/Technical Support Group meetings a minimum of 48 hours in advance of such meetings. b) In accordance with the Township's Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive nature. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a critical nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Chair and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township's webslte in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipality's position in negotiation, if Committee does not make a recommendation for Council's consideration at Council's next regular meeting and the Township must act immediately upon Council's decision at such meeting. d) When the Clerk's office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 13.2c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Committee's consideration. 13.3 Minutes -Council and Committee The minutes of meetings of Council and Committee shall record, without note or comment: a) the place, date and time of meeting; b) the names of those present; c) disclosure of pecuniary interest and the nature thereof; d) the fact of the holding of a closed meeting and the general nature thereof; e) all resolutions/recommendations, decisions and proceedings of the meeting. 14 PUBLIC MEETINGS/PUBLIC INFORMATION SESSIONS a) Council, from time to time, may conduct Public Meetings or Public Information Sessions for any purpose giving such notice as may be deemed necessary or required by legislation or the Township's Notice Policy. b) Public Meetings required to fulfill a condition imposed by a decision of the Township of Oro-Medonte Committee of Adjustment, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council. c) Public Meetings required for an application, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council, or if deemed necessary by the Clerk, or designate, shall be conducted as a separate meeting on a designated day. d) All Public Meetings/Public Information Sessions shall be digitally recorded, and such recording shall be available to the public through the Township webslte. Page 87 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 18 of 21 15.0 PETITIONS AND COMMUNICATIONS a) Every communication, including a petition designed to be presented to the Council and filed with the Clerk, shall be legibly written or printed; shall not contain any obscene or improper matter or language; shall be signed and dated by at least one person; and shall include an address and telephone number where return correspondence or contact is to be directed. b) Petitions designed to be presented to the Council and filed with the Clerk, shall contain original signatures, and all information on the petition, including names, addresses and telephone numbers shall become part of the public record of the meeting at which it is received. c) Communications addressed to Mayor and Members of Council shall be placed on a Council/Committee of the Whole agenda for disposition, at the Clerk's discretion, in consultation with the Mayor/Head of Council and Chief Administrative OfFcer. e) Every communication or petition, to be printed on an agenda, shall be delivered to the Clerk no later than 4:30 p.m. on the Wednesday prior to meeting. If, in the Clerk's opinion, the communication/petition is of a time sensitive nature, the Clerk may bring forward such communication/petition for Council's consideration, after the aforementioned deadline. 16.0 DEPUTATIONS/DELEGATIONS a) Council/Committee will entertain up to three (3) deputations/delegations per meeting. b) Persons desiring to present information verbally on matters of fact or make a request of Council/Committee shall give notice, in writing on the prescribed form, to the Clerk by 4:30 p.m. on the Wednesday of the week prior to the preferred meeting, stating the purpose of the Deputation and providing a general outline of the subject matter. c) No additional deputations to Council will be permitted with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act. d) Council/Committee may, at its sole discretion, entertain deputations/delegations with less notice as circumstances warrant. When determining if a deputation/delegation will be heard with less notice than stipulated in Section 16 b), consideration shall be given to the Township's Accountability and Transparency Policy. e) Deputations shall be limited in speaking to not more than ten (10) minutes. f) A delegation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. g) Upon consent of the majority of Members present, the ten (10) minute time limit for deputations/delegations may be extended. h) Persons requesting to appear before Council/Committee shall be advised of the time limitation in advance of their deputation. i) Specific types of audio visual equipment may be used to assist in deputations/delegations to Council/Committee, provided that such equipment has been requested from the Clerk at the time of the deputation/delegation request. Deputation/delegation material must be provide in an electronic format to the Clerk by 4:30 p.m. on the Monday prior to the meeting date. j) The Chair of a Committee Meeting or Council Meeting may expel or exclude from the meeting, any person who in the opinion of the Chair, has behaved improperly. k) Deputations/delegations appearing before Council/Committee with respect to the same matter on the agenda will be requested to limit their deputation so as not to repeat the same points. Page 88 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 19 of 21 I) Deputations/delegations to Council/Committee will be limited to one appearance before Council/Committee with respect to the same matter. m) Deputations/delegations to Council/Committee will be encouraged to provide written copies of presentations. n) No deputation/delegation shall: i) Speak disrespectfully of any person; ii) Use improper language or unparliamentary language; iii) Speak on any subject other than the subject for which they have received approval to address Council/Committee; iv) Disobey the rules of procedure or a decision of the Chair of Council/Committee. o) Upon the completion of comments to Council/Committee by a deputation/delegation, any discourse between the members of Council/Committee and the deputation/delegation shall be limited to members asking questions for clarification and obtaining additional, relevant information only. Members of Council/Committee shall not enter into debate with the deputation/delegation respecting their comments. 17.0 BY-LAWS a) Every by-law shall be introduced upon motion by a Member of the Council, specifying the title and number of the By-law. b) Every by-law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with provisions of any act and shall be completed by the Clerk with the exception of the number and date thereof. c) All amendments to any by-law approved by Council shall be deemed to be incorporated into the by-law and if the by-law is enacted and passed by the Council, the amendments shall be inserted therein by the Clerk. d) Every by-law shall have three readings prior to it being passed. e) The first, second and third readings of all by-laws listed on an agenda, with the exception of the Confirmation By-law, shall be the subject of one motion, unless a separate vote is requested by a Member of Council, or deemed appropriate by the Clerk. f) If the Council determines that the by-law is to be considered in Committee of the Whole, it shall be so considered prior to the third reading thereof. g) If Council so determines, a by-law may be taken as read. h) The Clerk shall set out on all by-laws enacted by Council the date of the several readings thereof. i) Every by-law enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Clerk and the Mayor/Head of Council or Chair and shall be deposited by the Clerk in the office for safekeeping. j) By-laws approved in accordance with this Procedural By-law will be available on the Township's website once signed by the Mayor/Chair and Clerk. 18.0 COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL a) Committees or Technical Support Groups wholly within the sphere of the jurisdiction of Council may be established, revised, disbanded and replaced as Council deems necessary. Page 89 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 20 of 21 b) All members of such Committeeslfechnical Support Groups shall be residents within the municipality. c) The Mayor shall be an ex-officio member of all Township Committees and Technical Support Groups where not otherwise prohibited by any Act. d) Council of the Township of Oro-Medonte, in its sole discretion, may amend the appointment of any public member to aCommittee/Technical Support Group during its term. 19.0 CODE OF CONDUCT FOR COMMITTEES OR TECHNICAL SUPPORT GROUP APPOINTEES Statement Persons appointed to Township Committees or Technical Support Groups are representatives of the Township and their conduct reflects on the Township and the Council. Council expects that Appointees will perform their duties with a high standard of personal and professional conduct, integrity, impartiality, good faith and in the best interests of the Township. The Township is committed to providing a safe and secure workplace that respects human rights and is free from violence, discrimination, threats and harassment. The Township will not tolerate any action or failure to act which results in violence, discrimination, threat, harassment or a violation of the human rights of any employee, or persons appointed to Committees or Technical Support Groups. Principles of Conduct a) All members of Committees or Technical Support Groups of the Council of the Township of Oro-Medonte shall: i) Promote the general goals, objectives and policies of the Township. ii) Convey the position of the Committee/Technical Support Group, and Council once a question has been decided, whether they are in favour or opposed. iii) Not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public; iv) Declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter; v) Not discriminate or harass another member of Council, Committees, Technical Support Groups, staff or public. vi) Not benefit from the use of information acquired or used, and that is not generally available to the public, during the course of their duties. vii) Council Appointees, their immediate family and family members residing in their households may not sell goods, materials or services to the Township without the express permission of the Chief Administrative Officer. viii) Not place themselves in a position where they could derive any benefit or gain from any Township contracts, persons, groups, companies or organizations with which the Township does business. ix) Not accept gifts that are given in anticipation of special consideration by the Township. Consequences for Violations of Code of Conduct All reports of incidents shall be considered serious, will be investigated and appropriate action will be taken, up to and including removal from the Township Committee or Technical Support Group. Page 90 of 112 18c) - A By-law to Govern the Proceedings of Council and Committees... Schedule "A" to By-law No. 2010-080 Page 21 of 21 20.0 CONFIRMATION BY-LAW a) There shall be enacted a by-law at the end of each Council Meeting to confirm each recommendation contained in a Report of the Committee of Council and, in respect of each motion, resolution and other actions passed and taken by the Council at the meeting, except where the prior approval of the Ontario Municipal Board or any other body or agency is required. b) A motion for leave to pass a by-law to confirm the proceedings of a meeting of Council shall be voted on without debate. 21.0 SUSPENSION/AMENDMENT OF PROCEDURE a) Any procedure required by this by-law may be suspended with consent by a 2/3 vote of the Members of the Council present. b) No amendment or repeal of this By-law or any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council. The waiving of this notice by the Council is prohibited. Page 91 of 112 18d) - A By-law to Provide for Remuneration and Expenses for Member... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-081 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2007-069 and 2008-078 WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the Members of Council of the municipality and of the officers and employees of the municipality; AND WHEREAS Council deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Schedules "A", "B" and "C" appended hereto from part of this By-law. 2. That By-law Nos. 2007-069 and 2008-078 are hereby repealed. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 92 of 112 18d) - A By-law to Provide for Remuneration and Expenses for Member... Schedule "A" to By-law No. 2010-081 REMUNERATION OF COUNCIL MEMBERS 1. The annual remuneration for Members of Council for 2010 shall be: Mayor $ 25,182.06 Deputy Mayor $ 19,465.89 Councillors $ 14,432.17 2. That the annual remuneration for Members of Council shall be subject to an annual escalation factor of the lessor of: • The annual rate of inflation being the increase in the Consumer Price Index (CPI) for the prior year; or • The cost of living adjustment stipulated for the current year in the collective agreement 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: $ 75.00 for each half day or evening meeting • $ 150.00 for each full day meeting 4. The per diem stipulated in Section 3 shall exclude the following: 4.1 Attendance at Regular evening meetings of Council, as defined in the Procedural By-law; 4.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 4.3 Attendance at special functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem stipulated in Section 3 shall apply to the following: 5.1 Attendance at Regular day meetings of Council, as defined in the Procedural By-law, in the months of July, August and December of each year; 5.2 Attendance at Committee of the Whole meetings and Special meetings of Council, as defined in the Procedural By-law; 5.3 Attendance at Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day; 5.4 Attendance at meetings of local boards, committees/technical support groups or special Ad-Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council; 5.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council; 5.6 Attendance at special meetings required for a specific purpose relative to municipal business, including interview committees, and authorized by resolution of Council; 5.7 Attendance by the Mayor, or his/her designate, at business functions as representatives of the municipality, including the Mayor in his/her capacity as ex- officio, or his/her designate, in an ex-officio capacity; 5.8 Attendance at non-committee/technical support group meetings where the Members of Council's attendance has been authorized by resolution of Council. Page 93 of 112 18d) - A By-law to Provide for Remuneration and Expenses for Member... Schedule "B" to By-law No. 2010-81 REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS & COMMITTEESITECHNICAL SUPPORT GROUPS 1. The Public Members of the: • Accessibility Advisory Committee • Recreation Technical Support Group shall receive per diem payments as follows: $ 40.00 for each half day or evening meeting • $ 80.00 for each full day meeting 2. The Public Members of the Committee of Adjustment shall receive per diem payments as follows: • $ 75.00 for each half day or evening meeting $ 150.00 for each full day meeting 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 3.1. Attendance at meetings of the local board or committee; 3.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 3.3. Attendance at special meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 4. The above remuneration and per-kilometer payments shall be paid on a semi- annual basis, upon submission of a statement approved by the Treasurer. Page 94 of 112 18d) - A By-law to Provide for Remuneration and Expenses for Member... Schedule "C" to By-law No. 2010-081 EXPENSES FOR MEMBERS OF COUNCIL. COUNCIL'S APPOINTEES TO LOCAL BOARDS & COMMITTEES AND EMPLOYEES PER KILOMETER PAYMENTS 1.1 The municipality shall compensate Members of Council, Council's Appointees to Local Boards 8~ Committeesrfechnical Support Groups and employees at the rate of $.44 per kilometer for the use ofnon-township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on July 1st each year to $0.055 below the CRA rate for Ontario for the previous year. 1.2 Members of Council shall receive aper-kilometer payment, in addition to the applicable per diem, for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 5 of Schedule "A". 1.2.1 The Mayor, or his/her designate, and/or the appropriate Ward Councillor shall receive aper-kilometer payment for travel from their residence and back to attend a function for the purpose of presenting Congratulatory Certificates on behalf of the Township. 1.3 Members of local boards & committees/technical support groups shall receive a per-kilometer payment for travel from their residence 8~ back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule "B". 1.4 Township employees shall receive aper-kilometer payment for each kilometer driven in anon-township owned vehicle while on Township business. 2. LUNCHEON $ DINNER MEETINGS 2.1 The municipality shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch or dinner in connection with Township business and such expense shall be borne by the Township. 3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS 3.1 Attendance at conferences, conventions, seminars and meetings shall be pre- authorized by Council resolution or in accordance with Township policy. 3.2 The following expenses shall be paid: i) Hotel/Motel accommodation -actual cost ii) Parking -actual cost iii) Registration -actual cost iv) Meals and incidental expenses -actual cost to a maximum of $100/day v) The municipality will provide registration for a double room, when a spouse is attending an approved conference, convention or seminar. 4. ADVANCES 4.1 The Treasurer shall have the authority to furnish advances to meet estimated expenses for those authorized to attend conferences, conventions and seminars. 5. EXPENSE STATEMENTS 5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of items in a form recommended by the Treasurer. Page 95 of 112 18e) - Being a By... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-083 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND TERESA CLARE SNELGROVE AND TIMOTHY SNELGROVE TO ALLOW FOR TWO DWELLINGS WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement dated May 12, 2010, fora 9 month period from the date of building permit issuance, with Teresa Clare Snelgrove and Timothy Snelgrove to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling at 2764 5/6 Side Road, Concession 2 EPR, Part of Lots 2-4, Township of Oro-Medonte formerly Oro). NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF MAY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 96 of 112 18e) - Being a By... Schedule "A" to By-law No. 2010-083 AGREEMENT In consideration of receiving a building permit from the Township of Oro-Medonte, We, Teresa Clare Snelgrove and Timothy Snelgrove, of the Township of Oro-Medonte (formerly Township of Oro) in the County of Simcoe, covenant and agree as follows: 1. That we are the registered owners of Concession 2 EPR, Part Lots 2 - 4 being more particularly described as 2764 5/6 Side Road, Township of Oro-Medonte, County of Simcoe, Assessment Roll Number 43-46-010-007-06900-0000. 2. That we have applied to the Council of the Corporation of the Township ofOro-Medonte for permission to temporarily reside in our existing dwelling on the above-mentioned lands, at the same time as a new dwelling is under construction on those same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That we hereby acknowledge that permission has been given by the Council of the Corporation of the Township of Oro-Medonte subject to the following provisions: a) That such permission is granted for the nine month period from permit issuance or until completion of the proposed new dwelling, whichever is the lesser period of time; and b) That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing dwelling is to be removed within one month to the satisfaction of the Township's Chief Building Official; and c) That application to the Township of Oro-Medonte for a temporary use permit will be made forthwith (Fee $100.00). 4. That certified funds in the amount of $20,000.00 be retained by the Corporation of the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the Township. a) Failure to comply with the aforementioned conditions will result in the Corporation of the Township of Oro-Medonte redeeming the certified funds at its sole discretion. 5. That we hereby agree to the terms and conditions set out above. 6. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as may be necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as may be provided for. 7. We hereby covenant and agree to indemnify and save harmless the Township of Oro- Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Date Teresa Clare Snelgrove, Owner Mayor, H. S. Hughes Timothy Snelgrove, Owner Clerk, J. Douglas Irwin Witness Page 97 of 112 18f) - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-084 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Catharine Elizabeth Wright described as lands as follows: 12 Cook Lane Lot 6, Registered Plan 794, Concession 14, former Township of Oro; T/W R0832510 Township of Oro-Medonte, County of Simcoe PIN 58531-0296(LT) Roll# 4346-010-005-40200 WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF MAY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 98 of 112 18f) - APPENDIX "A" SITE PLAN AGREEMENT -between - CATHARINE ELIZABETH WRIGHT -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS 12 Cook Lane Lot 8, Registered Plan 794, Concession 14, former Township of Oro; T/W R0832510 Township of Oro-Medonte, County of Simcoe PIN 58531-0296(LT) Roll# 4346-010-005-40200 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE May 12, 2010 By-Law No. 2010-84 Page 99 of 112 18~ - THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 100 of 112 18fl - SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 12th day of May 2010, in accordance with Section 41 of the Plannino Act. BETWEEN: CATHARINE ELIZABETH WRIGHT Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the 'Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a boathouse on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area'; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 101 of 112 18~ - 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ . The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. i) The Owner acknowledges that the lot does not fronton an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit construction of a new boathouse described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. Page 102 of 112 18~ - The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interterence in any way. c) Parkins Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storaoe No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storaoe The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbaoe Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Page 103 of 112 18~ - 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owners Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the pertormance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION Page 104 of 112 18~ - The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants orsub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents orsub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Catharine Elizabeth Wright The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor 1 J. Douglas Irwin, Clerk SCHEDULE "A" Page 105 of 112 18~ - NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and LEGAL DESCRIPTION OF LANDS 12 Cook Lane Lot 6, Registered Plan 794, Concession 14, former Township of Oro; T/W R0832510 Township of Oro-Medonte, County of Simcoe PIN 58531-0296 (LT) Roll# 4346-010-005-40200 SCHEDULE "B" Page 106 of 112 18fl - NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township ofOro-Medonte and SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. SCHEDULE "C" Page 107 of 112 18f~ - NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars (52.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A SCHEDULE"D" io Page 108 of 112 18~ - NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner N/A to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. Page 109 of 112 18g) - Being a By... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2010-085 Being a By-law to remove the Holding symbol applying to lands located at 12 Cook Lane, Lot 6, Registered Plan 794, Concession 14, former Township of Oro; T/W R0832510, Township of Oro-Medonte, County of Simcoe, PIN 58531-0296 (LT), Roll# 4346-010-005-40200 (Wright) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1.Schedule 'A18', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "12 Cook Lane, Lot 6, Registered Plan 794, Concession 14 Former Township of Oro T/W R0832510 Township of Oro-Medonte, County of Simcoe PIN 58531-0296 (LT) Roll# 4346-010-005-40200" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF MAY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 110 of 112 18g) - Being a By... Schedule 'A' to By-Law No. 2010-085 This is Schedule 'A' to By-Law 2010-085 passed the 12th day of May, 2010. ,,~ B1~AGH l I~~ ~;~?E', BICKELL RO_,.__AD__;,. J O ~r %~ v. w z J. BASS LAKE SIDEROAO ____ .._ ~;. , ~.,~ f----- J.> ~/- SUBJECT LANDS Mayor H.S. Hughes Deputy Clerk Janette Teeter TOWNSHIP OF ORO-MEDONTE Page 111 of 112 19a) - Being a By-Law to Confirm the Proceedings of the Council Mee... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-082 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, MAY 12, 2010 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, May 12, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 12th DAY OF MAY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12th DAY OF MAY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 112 of 112