01 24 2001 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 24, 2001 @ 9:00 a.m.
Neufeld Room
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Present:
Mayor Ian Beard
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
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Absent:
Deputy Mayor Neil Craig
Staff Present:
Jennifer Zieleniewski, CAO; Vicki I. Robertson, Acting
Clerk; Keith Mathieson, Manager Public Works; Andria
Leigh, Township Planner; Kim Allen, Manager
Recreation;
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Also Present:
John Thompson (Abacus Engineering), Gary A. Koehl
(lWC Ltd.), Susan Woods (North Simcoe Community
News), Janet Grand & Gord Ball (Couchiching
Conservancy), Nick McDonald (The Planning
Partnership), plus one illegible name on sign in sheet.
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Mayor Beard chaired the meeting and called the meeting to order at g:oo a.m.
1. ADOPTION OF THE AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: . "IN ACCORDANCE WITH THE ACT"
3. RECEIPT OF ACCOUNTS:
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Nil.
4. DEPUTATIONS:
a) g:OO a.m.
(To be held In-Camera) Road Watch Mandate / Community
Policing Mandate.
John F. Thompson, Abacus Engineering and Planning Services
Inc. re: proposed new wells by the City of Barrie.
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b) 10:00 a.m.
c) 11 :00 a.m.
Susan Woods, Publisher, North Simcoe Community News re:
Using the Paper as a Vehicle of Communication to Oro-
Medonte Residents.
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d) 11 :30 a.m.
Janet Grand, Couchiching Conservancy re: Launch of the Oro
Moraine Habitat Project.
Council recessed for lunch at 12:05 p.m. and reconvened at 1 :10 p.m.
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5. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM2001-04, Vicki Robertson, Acting Clerk, re: Nettleton Request
re: Brambel Road.
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b) Report No. ADM2001-01, Paul Gravelle, Treasurer, re: Seasonal Residential Tax
Rate.
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c) Report by Paul Gravelle as requested by Council re: Tax Arrears as at
December 31, 2000.
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d) Oro-Medonte Chamber of Commerce, correspondence re: Township Hosting
Chamber of Commerce Meeting.
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e) Peter and Rosemary Kinsey and James Grand, Rock Cottage Farm,
correspondence re: Gold Mountain Springs OMB File PL000560, Request for
Funding.
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f) Jerry Greenglass, correspondence re: Suggestions re: Use of the Promenade
Land.
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g) Chris Simek, Student, correspondence re: Request for Funding for Youth
Olympics in Sydney.
6. PUBLIC WORKS:
Nil.
7. PLANNING AND DEVELOPMENT:
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a) Report No. PD2001-01, Andria Leigh, re: Proposed Planning Advisory Terms of
Reference 201-2003.
b) Nick McDonald, The Planning Partnership, Report re: Craighurst Secondary
Plan.
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c) Larry Cotton, 1256320 Ontario Limited, correspondence re: Proposed Truax
Official Plan and Zoning By-law Amendments.
8. COMMUNITY SERVICE:
a) Report No. PR2001-03, Kim Allen, Recreation and Community Economic
Development, re: Naming of Community Room at Edgar Hall.
b) Report No. PR2001-04, Kin Allen, Recreation and Community Economic
Development, re: Sweetwater Park Inquiry.
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g. ADDENDUM:
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a) Confidential Report No. ADM2001-05, Vicki Robertson, Acting Clerk, re: Nixon
Potential Sale of Road Allowance (to be held In-Camera).
b) Report No. ADM2001-06, Harold Daynard, Information Services, re: Additional
Server Capacity.
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c) Report No. ADM2001-05, Kim Allen, re: Letter 0 Understanding Between Orillia
District Snowmobile Association and Township of Oro-Medonte.
d) Policy re Skates at Arena - Councillor Hughes.
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10. IN-CAMERA:
, a) Confidential Report No. ADM2001-02, Vicki Robertson, Acting Clerk, re:
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I' Potential Land Purchase, Lot 143 and 144, Plan 1488, File # 010285 (Mantaa).
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II b) Confidential Report No. ADM2001-03, Vicki Robertson, Acting Clerk, re: Lauder
Potential Purchase of Road Allowance, File # 010510.
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Ii Motion No.1
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:! Moved by Hughes, Seconded by Fountain
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It is recommended that the agenda for the Committee of the Whole meeting,
i, Wednesday, January 24, 2001 be adopted as printed and circulated with the
Ii addition of the following:
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II a) Confidential Report No. ADM2001-05, Vicki Robertson, Acting Clerk, re: Nixon
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'i Potential Sale of Road Allowance (to be held In-Camera).
i b) Report No. ADM2001-06, Harold Daynard, Information Services, re: Additional
Server Capacity.
c) Report No. ADM2001-05, Kim Allen, re: Letter 0 Understanding Between Orillia
District Snowmobile Association and Township of Oro-Medonte.
d) Policy re Skates at Arena - Councillor Hughes.
Carried.
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Motion No.2
Carried.
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Moved by Fountain, Seconded by Hughes
It is recommended that we do now go In-Camera at g: 1 0 a.m. to discuss the Road
Watch Mandate / Community Policing Mandate.
Motion No.3
Moved by Hughes, Seconded by Fountain
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I' It is recommended that we do now Rise and Report from In-Camera at 10:01 a.m.
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Carried.
Motion No.4
Moved by Fountain, Seconded by Hughes
i' It is recommended that the discussion re: the Road Watch Mandate / Community
I' Policing Mandate be received.
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Carried.
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I Motion No.5
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:1 Moved by Hughes, Seconded by Fountain
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It is recommended that the presentation by John F. Thompson of Abacus
Engineering and Planning Services Inc. re: proposed new wells by the City of Barrie
, be received.
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Ii Motion No.6
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Carried.
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Moved by Fountain, Seconded by Hughes
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Ii It is recommended that the presentation by Susan Woods, Publisher, North Simcoe
Ii Community News re: Using the Paper as a Vehicle of Communication to Oro-
i! Medonte Residents be received and referred to staff for a costing comparison and
ii report to Council.
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Carried.
Ii Motion No.7
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Moved by Hughes, Seconded by Fountain
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" It is recommended that the presentation by Janet Grand, Couchiching Conservancy
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I' re: Launch of the Oro Moraine Habitat Project be received.
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Carried.
Ii Motion No.8
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Moved by Dickie, Seconded by Marshall
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It is recommended that the report by Nick McDonald, The Planning Partnership re:
!' Craighurst Secondary Plan be received and supported in principle, and referred to
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I budget deliberations.
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Carried.
Motion No.9
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Moved by Fountain, Seconded by Hughes
It is recommended that Report No. ADM2001-04 by Vicki Robertson, Acting Clerk,
re: Nettleton Request re: Brambel Road be received and adopted, and that Mr.
Nettleton be advised that a clean up of the property is fine and that the stairs issue
be deferred until after Council has accepted the recommendations from the
Parkland Study, and further that the Road Superintendent review the area and
provide Council with a report, indicating the amount of work to be done.
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Carried.
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Motion No. 10
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Moved by Hughes, Seconded by Fountain
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It is recommended that Report No. ADM2001-01 by Paul Gravelle, Treasurer, re:
Shoreline Residential Tax Rate be received and adopted and that Mr. Crawford be
advised of the municipality's lack of statutory authority to levy a Shoreline
Residential tax rate.
Carried.
Motion No. 11
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Moved by Fountain, Seconded by Hughes
It is recommended that the Report by Paul Gravelle as requested by Council re: Tax
Arrears as at December 31,2000 be received.
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Carried.
Motion No. 12
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Moved by Hughes, Seconded by Fountain
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It is recommended that the correspondence from the Oro-Medonte Chamber of
Commerce re: Township Hosting Chamber of Commerce Meeting be received and
referred to staff for a report to Council.
Carried.
Motion No. 13
Moved by Fountain, Seconded by Hughes
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It is recommended that the correspondence from Peter and Rosemary Kinsey and
James Grand, Rock Cottage Farm re: Gold Mountain Springs OMB File PL000560,
Request for Funding be received and denied and that the Kinsey's and Mr. Grand
be so informed.
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Recorded Vote Requested by Mayor Beard
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Deputy Mayor Craig
Councillor Dickie
Councillor Fountain
Councillor Hough
Councillor Hughes
Councillor Marshall
Mayor Beard
Absent
Yea
Yea
Yea
Yea
Yea
Nay
Carried.
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Motion No. 14
Moved by Hughes, Seconded by Fountain
It is recommended that the correspondence from Jerry Greenglass re: Suggestions
re: Use of the Promenade Land be received and referred to staff for a report to
Council.
Carried.
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Motion No. 15
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Moved by Dickie, Seconded by Marshall
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It is recommended that the correspondence from Chris Simek, Student re: Request
for Funding for Youth Olympics in Sydney be received and referred to staff for a
response.
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Carried.
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Motion No. 16
Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. PD2001-01 by Andria Leigh re: Proposed
Planning Advisory Terms of Reference 201-2003 be received and adopted and the
Terms of Reference be incorporated within the Planning Department Procedural
Manual.
Carried.
Motion No. 17
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Moved by Dickie, Seconded by Marshall
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It is recommended that the correspondence from Larry Cotton, 1256320 Ontario
Limited re: Proposed Truax Official Plan and Zoning By-law Amendments be
received and referred to staff.
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Carried.
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Motion No. 18
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. PR2001-03 by Kim Allen, Recreation and
Community Economic Development, re: Naming of Community Room at Edgar Hall
be received and adopted and that the Edgar Community Hall be advised that the
new meeting room located in the basement of the Hall will be named the "Clowes
Community Room".
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Carried.
Motion No. 19
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. PR2001-04 by Kim Allen, Recreation and
Community Economic Development, re: Sweetwater Park Inquiry be received and
adopted, and that this matter be referred to the Parkland Secondary Study
Committee for their discussion and recommendations, and further that Ms. Deb
Spicker of the Indian Park Association be so advised.
Carried.
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Motion No. 20
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. ADM2001-06, Harold Daynard, Information
Services, re: Additional Server Capacity be received and adopted and that the quote
from Pavliks for IBM server atthe price of $23,151.34 including installation be
accepted.
Carried.
Motion No. 21
Moved by Hughes, Seconded by Fountain
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It is recommended that Report No. PR2001-05 by Kim Allen be received and that
the Township revise the letter of Understanding with the Orillia and District
Snowmobile Association for use of the trail from the 4th Concession to Woodland
Drive for the remainder of the 2001 season, and that the Clerk be directed to amend
the appropriate By-law.
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Carried.
Motion No. 22
Moved by Hughes, Seconded by Dickie
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It is recommended that we suspend rule 21 (d) of the Procedural By-law 95-44 in
order to allow the meeting to proceed past the normal adjournment hour of 4:00
p.m.
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Carried.
Motion No. 23
Moved by Marshall, Seconded by Hough
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It is recommended that we do now go In-Camera at 3:50 p.m. to discuss Potential
land Sales.
Carried.
Motion No. 24
Moved by Hough, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 4:05 p.m.
Carried.
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Motion No. 25
Moved by Marshall, Seconded by Hough
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It is recommended that Confidential Report No. ADM2001-02 by Vicki Robertson,
Acting Clerk, re: Potential Land Purchase, Lot 143 and 144, Plan 1488, File #
010285 (Mantaa) be received and adopted and that Mr. Mantaa's request be
denied.
Carried.
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Motion No. 26
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Moved by Hough, Seconded by Marshall
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It is recommended that Confidential Report No. ADM2001-03 by Vicki Robertson,
Acting Clerk, re: Lauder Potential Purchase of Road Allowance, File # 010510 be
received and adopted and that this request be approved with Ms. Lauder absorbing
all costs associated with the sale of the property, including legal and survey, and
further that Ms. Lauder provides a registered easement for all utilities.
Carried.
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Motion No. 27
Moved by Marshall, Seconded by Hough
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It is recommended that Confidential Report No. ADM2001-05 by Vicki Robertson,
Acting Clerk, re: Nixon Potential Sale of Road Allowance be received and adopted
and that this request be approved under the following conditions: a) that Mr.
Nixon's wife sign the request and also indicates that a by-law can be passed to stop
up and close the unassumed road, as owner of the property, and b) that Mr. Nixon's
neighbors sign a letter or an affidavit indicating their right of refusal, and further that
the Nixon's be responsible for the purchase price of the said land (as per By-law
#96-35) and all costs incurred by this sale and the Nixon entrance be developed as
per Township guidelines.
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Carried.
Motion No. 28
Moved by Hough, Seconded by Marshall
It is recommended that we do now adjourn at 4:08 p.m.
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Vicki I. Robertson, Clerk
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