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05 05 2010 CoW AgendaPage 4 5 -6 7 -10 21 Proud Heritage, Exciting Future 1. NOTICE OF ADDITIONS a) Motion for Additions. 2. ADOPTION OF AGENDA a) Motion for Adoption of Agenda. THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MAY 5, 2010 TIME: 9:00 A.M. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. Paul Marshall and Joanna McEwen, Rail Trail AdHoc Sign Committee re: Rail Trail Signage Update Report and Proposed Budget Submission. 5. CONSENT AGENDA: a) Correspondence dated April 22, 2010 from Township of Essa re: Waste Management in Simcoe County. Staff Recommendation: Receive. b) Correspondence dated April 15, 2010 from Darlene Joslin, Chair, Ontario JRPM Advisory Committee re: Proclamation Request, June as Recreation and Parks Month. Staff Recommendation: Receive, Proclaim and Post on Township's Website. 11 -20 c) Lake Simcoe Region Conservation Authority, minutes of March 26 meeting and highlights of April 23, 2010 meeting. Staff Recommendation: Receive. 6. COMMUNICATIONS: a) Correspondence dated April 21, 2010 from John Johnson, Johnson Construction Ltd., re: Prices Corners (Turtle River Subdivision), Application for Minor Variance, Request to Waive Fees. 22 b) Correspondence dated April 23, 2010 from Harry Alkema, Chairperson, Muscular Dystrophy re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 17, 2010. Page 1 of 114 Page 23 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated April 7, 2010 from Chris Lusty and Cheri Carmen, Sharing Place, re: First Annual Macaroni and Cheese Luncheon, Tuesday, June 8, 2010, Silver Nightingale Room, Casino Rama. b) Councillor Allison, re: SSEA Update. [Addenda] 24 -34 c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. [Addenda] d) Mayor H.S. Hughes, re: Parking Line 9 South. [Addenda] 35 -74 75 -76 77 -97 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. b) David James, Senior Project Engineer, City of Barrie re: Lake Simcoe Regional Airport Expansion Update. c) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -Law No. 2010- 080, "A By -law to Govern the Proceedings of Council and Committees /Technical Support Groups of Council in the Township of Oro Medonte and to Repeal By -law No. 2008 109 98 -102 d) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -Law No. 2010- 081, "A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2007 -069 and 2008 078 103 -104 105 -106 107 -114 Committee of the Whole Meeting Agenda May 5, 2010. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 10. DEVELOPMENT SERVICES: None. 11. EMERGENCY SERVICES: a) Richard Playfair, Director of Fire Emergency Services, correspondence dated April 7, 2010 from Emergency Management Ontario re: Annual Emergency Management Program Statement of Completion. b) Memorandum dated April 26, 2010 from Richard Playfair, Director of Fire Emergency Services re: Fire Emergency Services Pickup Acquisition. c) Memorandum dated April 28, 2010 from Richard Playfair, Director of Fire Emergency Services re: Fire Prevention Public Education Fire Investigative Teams. Page 2 of 114 Page Committee of the Whole Meeting Agenda May 5, 2010. 12. RECREATION AND COMMUNITY SERVICES: None. 13. IN- CAMERA: a) Motion to Go In- Camera b) Motion to Rise and Report c) Tamara Obee, Manager Health Safety, Employee Relations re: Personnel Matter (Human Resources and Health Safety). d) Doug Irwin, Director of Corporate Services /Clerk, re: Legal Matter (Business Practices). e) Doug Irwin, Director of Corporate Services /Clerk, re: Legal Matter (Encroachments Lakeshore Promenade, Plan 626). 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion for Adjournment. Page 3 of 114 4a) 9:00 a.m. Paul Marshall and Joanna McEwen, Rail Trail A... d s, Rio e gg,s-cL7 -e- Tentative Outline of Proposed Historical Signage on the Rail trail from Barrie West) to line 15 Oro- Medonte( East.) The 1953 MNR air photos will be apportioned across the project with relevant close ups TWP info and sponsors to be included on each sign as relevant. Sign 1. Wilberforce street. side 1. all about the ice industry in Allandale and the railroad -THE ICE INDUSTRY -side 2. settlement patterns in Oro with map(s) BEFORE THE RAILROAD Special feature of the African settlement. Sign 2. Shanty Bay The Station house plan (s) list of station masters/ map of the Shanty Bay Rail road area like the one from oro Station) St thomas Church; 1/2 pay officers and extra village history. Sign 3. at Line 4. Watts Crossing. All Railroad stuff. The sections, section men, maintenance etc. Both sides. Fully funded by the Andersen's( Joanna, mark Joel and Sarah) Don Campbell. Signs 4/5 Line 7. THE VILLAGE OF ORO STATION. THis will include the map of the siding, village pictures Rural mail service RR connections) and the telegraph telephone item as connected to the railroad. List of Station masters. Signs 6 /7. Line 11- Vlllage of Hawkestone. Here we have planned two signs. There is a plethora of old photos of the village including the station. We also have the water tower stuff, the lake Steamers and grist Mills which can be used. The Railroad retirees will have a section here as well. Sign 8. Carthew Bay. To be installed at the bottom of the grade on Line 15. Here the focus will be WOOD and the railroad.. and more railroad stuff which will include the grade issue, sidings, doubling the Hill Half pay Officers since we have a good photo of Col. Carthews house. We can use our lumber mill photos here to advantage we have found two super quotes about the amount of lumber that went from the area to Toronto. Respectfully submitted, Paul marshall and Joanna Mc Ewen, Page 4 of 114 Corporation of the Township of Essa 5786 County Road 21 Utopia, Ontario LOM 1TO April 22, 2010 Mayor H. S. Hughes Township of Oro Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: Re: Waste Management in Simcoe County At its meeting of April 21, 2010, The Council of The Township of Essa passed the following resolution: If you require any additional information, please do not hesitate to contact the undersigned. Mike Galloway, CMO Clerk Deputy CAO MG/kp 5a) Correspondence dated April 22, 2010 from Township of Essa re... Telephone: (705) 424 -9770 Fax: (705) 424 -2367 Web Site: www.essatownship.on.ca REM APR 2 3 2010 Be it resolved that the letter from the Township of Oro Medonte regarding regular waste management pick up to local offices and municipal buildings in Simcoe County be received; and that the Council of the Township of Essa does hereby support this resolution. ORO- MEDONTE TOWNSHIP Page 5 of 114 April 7, 2010 County Warden Cal Patterson County of Simcoe Administration Centre 1110 Highway 26 Midhurst Ontario LOL 1X0 Re: Waste Management in Simcoe County Dear Warden Patterson: At its Committee of the Whole meeting of February 24, 2010, the Council of the Township of Oro Medonte heard the verbal information presented by Mayor Hughes requesting that the County of Simcoe offer regular waste management pick up to local offices and municipal buildings, similar to the service provided to private homes in Simcoe County. Council adopted the following motion with respect to the above -noted matter: "Be it resolved that 1. The verbal information presented by Mayor H.S. Hughes re: Waste Management in Simcoe County be received. 2. That the County of Simcoe be requested to include Municipal Facilities in their Waste Management and Recycling/Composting Program. 3. And Further That Simcoe County and the Simcoe County municipalities be forwarded this resolution, under the Mayor's signature, for their consideration and support." We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Mayor H. S. Hughes /vc 5a) Correspondence dated April 22, 2010 from Township of Essa re... Cc: Members of Council Simcoe County Municipalities 148 Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 Proud Heritage, Exciting Future www oro- medonte.ca Page 6 of 114 April 15, 2010 Mayor Harry Hughes Township of Oro Medonte 148 Line 7 South Box 100 Oro, ON LOL 2X0 To Mayor Hughes and Council: We are excited once again for the upcoming celebration of June as Recreation and Parks Month (JRPM) for 2010. Since 2005, June has been proclaimed as Recreation and Parks Month helping children, families, organizations, and communities across Ontario and Canada celebrate the wonderful benefits that parks and recreation provide. It is with pleasure that I am providing you with copies of new materials that will help you and your community promote the benefits of recreation and parks within Ontario. Just as the provincial government has made healthy communities a priority, JRPM is re- affirmed in its commitment to highlight the opportunities and values to participating in recreation, parks, and the great outdoors within your local community. Communities that support this approach become 'Community Ambassadors' and I am pleased to provide you with information and resources to help your community become and remain involved. June is Recreation and Parks Month 2010 Insert Enclosed is the JRPM 2010 Insert which shows how you, as an elected official, can support this important initiative that will benefit your municipality. It displays 2009 success stories, Community Ambassadors and photos from the winners of the Photo Contest! Municipal Proclamation Template Help promote healthy communities by being one of many municipalities to proclaim June as Recreation and Parks Month! Enclosed is a template you can use. I hope you find this information of use as you strengthen your commitment to a healthy Ontario! For further information about JRPM, please fee free to contact Tia Wintre at 416.426.7270 or visit our website at www.recandnarksmonth.ca Regards, I l�wJ,rh` �u'1l`ir` Darlene Joslin Chair, Ontario JRPM Advisory Committee 5b) Correspondence dated April 15, 2010 from Darlene Joslin, Cha... 9 Live everyday. June is Recreation and Parks Month RECEI EI APR 2 6 2010 ORO MEDONTE TOWNSHIP do 1 Concorde Gate, Suite 302, Toronto, ON M3C 3N6 TEL 416.426.7270 FAX 416.426.7371 WEB www_recandnarktmnnth.ca EMAIL jrpm @prontario.org JRPM Delivery Partners Heart and Stroke Foundation of Ontario Ontario Recreation Facilities Association Ontario Parks Association Parks and Recreation Ontario Page 7 of 114 5b) Correspondence dated April 15, 2010 from Darlene Joslin, Cha... your comm celebratii June is Recreation and Parks Month June is Recreation and Parks Mor Play Togethef, Stay Together Richmond Hill To find out how to get involved and celebrate the benefits of parks and recreation, look inside or visit www.recandparksmonth.ca. Page 8 of 114 June is Recreation and Parks Month! 5b) Correspondence dated April 15, 2010 from Darlene Joslin, Cha... An annual celebration of the value and benefits of recreation and parks in Ontario Why celebrate Recreation and Parks? Highlight what is already occuring within your parks, green spaces and community centres to enhance people's quality of life. Educate and encourage citizens on the importance and benefits of recreation and parks to individuals, families, neighbourhoods, communities and the province as a whole. Photos appearing in Ibis brochure repr esenl some of the wMILlers of the 2009 June is Recrealion and Parks Month photo contest. The theme, "Live it Everyday" expresses the need to embrace and participate in recreation and parks programs, services and facilities everyday! Live it Everyday! What you can do to get your community involved... Page 9 of 114 June is Recreation and Parks Month (JRPM) can be celebrated in a number of ways. Many communities plan activities during the entire month. Others promote a single event. Whatever your plans, extensive or small, your support and involvement of the JRPM celebration is vital. As a community leader, you have an important role to play in ensuring that opportunities for recreation and parks programs and services are available to all members of your community. For the month of June, make a commitment to be a strong voice and advocate on behalf of the benefits that recreation and parks provide to your community. Here are some ideas Become a JRPM Community Ambassador register online at www.recandparksmonth.ca. Officially proclaim that June is Recreation and Parks Month sample proclamations can be found at www.recandparksmonth.ca. Formally recognize the efforts of your municipal recreation and parks department staff and volunteers. Encourage /support a municipal -wide "Recreation Fair" to provide local recreational, sports, arts and cultural agencies, groups and businesses an opportunity to share and promote their programs and services to the community. Nominate a staff member, community volunteer, or local project for a recognition award. Lead participation in a Mayor's Walk event. To find out how to get involved and celebrate the benefits of parks and recreation, visit www.recandparksmonth.ca. 5b) Correspondence dated April 15, 2010 from Darlene Joslin, Cha... 2009 JRPM Community Ambassadors Beckwith Township Canadian Forces Personnel and Famil Support Services Cassia Campbell Community Centre CFB Petawawa Community Recreation City of Barrie City of Brampton City of Beilevllle City of Burlington City of Cambridge City of Cornwall City of Elliott Lake Parks and Recreation City of Hamilton Community Services/ Recreation Division City of Hamilton, Public Work Department Operations and Maintenance Division City of Kingston City of Kitchener City of London City of Mississauga City of North Bay City of OrIllia City of Oshawa City of Ottawa City of Peterborough City of Pickering City of St. Catharines City of St. Johns, Newfoundland City ofTemiskaming Shores Leisure Services Dept. City of Toronto and Region Conservation Authority City. of Toronto Parks Forestry and Recreation dive it evety June is Recreation and Parks Month www.recandparksmonth ca City of Vaughan City of Welland City of Yellowknife; NT Corporation of the Township of Brock County of Brant Deep River Parks and Recreation Dovercourt Recreation Association Downsview Park Joe Mavrinac Community Complex Kirkland Lake MaryAnn's Respite Service for Hastings Municipality of Callandar Municiplaity of Clarington Municipality of Leamington Municipality of North Grenville Municipality of Port Hope PSP Community Recreation Aquatics St. Thomas Parks and Recreation The Corporation of the Town of Deep River The Township of Oro Medonte Toronto and Region Conservation Authority Town of Ajax Town of Amherstburg, Recreation Services Town of Arnprior Town of Bracebridge, Culture and Recreation Town of Bradford West Gwillimbury Town of Caledon Town of Essex Town:of Gravenhurst Town.of Halton Hills Town of Kingsyille Town of.Midland Town of Milton Town of Newmarket Town of LaSalle Town of New Tecuniseth Town of Oakville Town of Petawawa Town of Petrolia Town of Richmond Hill, Parks Recreation and Culture Department Town of Smooth Rock Falls Town of. South Bruce Peninsula Town of St Marys Town of Wasaga Beach Town of Whitchurch- Stouffville Township of Ears Falls Township of Howick Township of King Township of Northglengarry Township of North Huron Township of_Rldeau Lakes Township of Southgate Township of South Dundas Township of South Glengarry Township of South Stormont Townahlp of Tay Township of Wellington North University of Western Ontario Upper Thames River Conservation Authority Wollaston Township Recreation Committee Become a 2010 Community Ambassador! Visit to register. JRPM Delivery Partners Heart Stroke Foundation of Ontario, Ontario Parks Association, Ontario Recreation Facilities Association Inc., Parks and Recreation Ontario. Page 10 of 114 Lake Simcoe Region Conservation Authority Board Members Present Councillor V. Hackson, Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor B. Drew, Vice -Chair Councillor K. Ferdinands Regional Councillor J. Grant Councillor B. Huson Councillor E. MacEachern Councillor J. McCallum Councillor A. Nuttall Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Deputy Mayor G. Wauchope Mayor J. Young Regrets: Mayor R. Grossi Regional Councillor H. Herrema Mayor R. Stevens CARRIED 5c) Lake Simcoe Region Conservation Authority, minutes of March BOARD OF DIRECTORS' MEETING NO. BOD -03 -10 Friday, March 26 2010 120 Bayview Parkway (Boardroom) NEWMARKET, ON MINUTES I. DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. I. APPROVAL OF THE AGENDA Moved by: J. Taylor Guests: Staff Present D.Gayle Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands J. Lee, General Manager, Corporate Financial Services M. Walters, General Manager, Watershed Management K. Neale, A /Director, Corporate Services C. Taylor, Executive Director, LSCF B. Booth, Manager, Planning, Regulations Enforcement T. Hogenbirk, Manager, Engineering and Technical Services B. Longstaff, Manager, Integrated Watershed Management W. Yerex, Subwatershed Planning Specialist G. Casey, Coordinator, BOD /CAO, Projects Services Seconded by: E. Bull BOD 034 RESOLVED THAT the content of the Agenda for the March 23 2010, meeting of the Board of Directors be approved as printed and circulated. Page 11 of 114 Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -03 -10 March 26 2010 Minutes Page 2of7 11. ADOPTION OF THE MINUTES (a) Board of Directors Councillor Agnew requested an amendment to the draft minutes, page 6, Item XII (a) "Staff responded to Councillor Agnew's concern with regard to the protection of the habitat that currently exists until new habitat had been constructed in the area in question by advising..." (amendment shown in italics) The minutes have been changed to reflect this change. Moved by: A. Nuttall Seconded by: J. O'Donnell BOD- 035 -10 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -02 -10 held on February 26 2010, be adopted and approved as amended. CARRIED (b) Administrative Committee Moved by: 5c) Lake Simcoe Region Conservation Authority, minutes of March J. Grant Seconded by: J. Young BOD- 036 -10 THAT the minutes of the Administrative Committee meeting held on March 11 2010, be received; and FURTHER THAT the recommendations contained within the minutes be approved as presented. CARRIED III. ANNOUNCEMENTS (a) LSRCA Staff Announcements Gayle Wood advised of the following staff appointments, introductions and changes: Ms. Jocelyn Lee promoted to General Manager, Corporate and Financial Services (previously held the position of Manager, Finance), Dr. Ben Longstaff promoted to Manager, Integrated Watershed Management (previously held the position of Science and Research Coordinator), Introduced Mr. Warren Yerex to the Board. Warren is with the Authority in the capacity of Sub watershed Planning Specialist and Program Advisor. Announced the departure of Mr. Ken Neale, A /Director, Corporate Services. Ken will be leaving the Authority effective April 14 2010, to assume the position of Director of Communications with the Town of East Gwillimbury. Page 12 of 114 5c) Lake Simcoe Region Conservation Authority, minutes of March Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -03 -10 March 26 2010 Minutes Page 3 of 7 (b) Provincial Committee A000intments Chair Hackson announced the Provincial appointments of Gayle Wood to the Lake Simcoe Coordinating Committee and Dr. Ben Longstaff to the Lake Simcoe Science Advisory Committee. In addition, Councillor Sandy Agnew, Township of Oro Medonte and LSRCA Board Member has also been appointed to the Lake Simcoe Coordinating Committee. (c) Relocation of the Holland Marsh Drainage System Councillor McCallum advised that the Tribunal Decision from the Province has been issued and the recommended adjustments to the Engineer's Report for the Relocation of the Holland Marsh Drainage System have been made. The municipality has moved forward with the third reading of the By -Law. This will permit the municipality to move ahead with addressing the issues /concerns as identified within the Report. Councillor Huson extended thanks to both Councillor McCallum and Councillor Rupke for their commitment to this process which was very interesting and laborious. (d) Lake Simcoe Conservation Foundation Annual Fundraising Dinner Cheryl Taylor, Executive Director, LSCF, reminded the Board Members of the upcoming 22' Annual George R. Richardson Conservation Dinner, April 16 2010, and requested their assistance in sharing this information with their respective Council Members and encourage attendance. (e) Meeting with Minister Jeffrey. Ministry of Natural Resources Chair Hackson advised that with the Chair and General Manager of Conservation Ontario, and as the Vice Chair of Conservation Ontario, she attended a meeting with the new Minister of Natural Resources, The Hon. Linda Jeffrey. Chair Hackson reported this was a very positive and productive meeting and looks forward to continued dialogue with the Minister and her staff. IV. PRESENTATIONS None scheduled for this meeting. V. HEARINGS None scheduled for this meeting. VI. DEPUTATIONS None scheduled for this meeting. X. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 4, 7, 8 and 9 were identified for separate discussion. Page 13 of 114 Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -03 -10 March 26` 2010— Minutes Page 4 of 7 XI. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: BOD- 037 -10 CARRIED 1. Development, Alterations to BOD 038 10 2. Correspondence BOD- 042 -10 CARRIED 5c) Lake Simcoe Region Conservation Authority, minutes of March G. Campbell Seconded by: B. Drew RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. Interference with Wetlands and Shorelines and Watercourses Reeulation 179/06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. BOD 039 10 RESOLVED THAT the correspondence listed in the agenda as item (a) and (b) be received. 3. Monthly Communications Update BOD 040 10 RESOLVED THAT the Monthly Communications Update Summary, for the period February 1 to 28, 2010, be received for information. 5. Client Service Questionnaire Summary BOD 041 10 RESOLVED THAT Staff Report No. 09- 10 -BOD which provides the results of the LSRCA's Client Service Survey Questionnaires for the period 2005- 2009, be received. 6. Watershed Development Policies Pilot Proiect (Whitchurch- Stouffvillel RESOLVED THAT Staff Report No. 10- 10 -BOD entitled Pilot Project: Ontario Regulations 179/06 Review in the Town of Whitchurch- Stouffville, be received for information; and FURTHER THAT staff provide a report of recommendations for the Board's consideration at a future meeting. Page 14 of 114 Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -03 -10 March 26 2010 Minutes Page 5 of 7 XII. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4. Draft LSRCA Technical Guidelines for Stormwater Management Submissions The Board discussed the process for receiving comments on this report from the municipalities, consultants and public and endorsed the recommendation as presented. Moved by: BOD- 043 -10 RESOLVED THAT THAT Staff Report No. 08- 10 -BOD regarding the LSRCA's Draft Technical Guidelines for Stormwater Management Submissions be received; and FURTHER THAT the Guidelines be circulated to the LSRCA's Member Municipalities for comment and posted on the Authority's website for public comment. CARRIED 7. Lake Simcoe Protection Plan LSRCA Draft Comments itEBR Posting) The Board dealt with Staff Report No. 11- 10 -BOD regarding the Authority's comments on the Lake Simcoe Protection Plan EBR Posting in relation to the Proposed Shoreline Protection Regulation; Phosphorus Reduction Strategy; and Water Quality Trading. BOD- 044 -10 RESOLVED THAT Staff Report No. 11- 10 -BOD regarding the Proposed Regulations Under the Lake Simcoe Protection Act (Bill 99) be received; and FURTHER THAT the Lake Simcoe Region Conservation Authority provide written comments to the Province through the Environmental Bill of Rights (EBR) and to Conservation Ontario regarding: 1. Proposed Shoreline Protection Regulation: Discussion Paper; 2. Lake Simcoe Phosphorus Reduction Strategy Draft February 2010; and 3. Water Quality Trading in the Lake Simcoe Watershed Feasibility Study: February 2010. CARRIED 5c) Lake Simcoe Region Conservation Authority, minutes of March E. MacEachern Seconded by: B. Drew Page 15 of 114 5c) Lake Simcoe Region Conservation Authority, minutes of March Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -03 -10 March 26` 2010 Minutes Page 6 of 7 8. Lake Simcoe Protection Plan Update The Board dealt with Staff Report No. 12- 10 -BOD regarding the Authority's involvement with the implementation of the Lake Simcoe Protection Plan. The CAO reviewed the Staff Report and indicated that with the Chair, she has met with Policy Staff from Minister Gerretsen's office to discuss the role of the LSRCA in the area of Sub Watershed Planning, Tier II Water Budgeting, and extending the regulation into the areas of the City of Orillia and the City of Kawartha Lakes, which are currently outside the Authority's jurisdiction. The LSRCA continues to advise that this work cannot be done without appropriate provincial funding. The CAO further advised that Chair Hackson will be meeting with the Minister in the very near future in order to review the role and responsibilities of the LSRCA and the funding required to complete the required work. Moved by: J. Young Seconded by: G. Wauchope BOD- 045 -10 RESOLVED THAT Staff Report No. 12- 10 -BOD regarding an update related to Authority staff activity in relation to the Lake Simcoe Protection Plan be received. CARRIED 9. Terms of Reference Polder Working Grouo Councillor John McCallum requested that the Terms of Reference be changed to reflect the membership from the Holland Marsh Grower's Association as "Chair BOD- 046 -10 RESOLVED THAT Staff Report NO. 13- 10 -BOD regarding the Terms of Reference for the Polder Working Group be approved as revised to reflect the representative from the Holland Marsh Grower's Association as being the Chair. CARRIED XI I I. CLOSED SESSION There were no items identified for Closed Session. XIV. OTHER BUSINESS (a) County of Simcoe Conservation Authority Review Sub Committee The Board received information regarding the "Conservation Authority Review Sub Committee" established by County of Simcoe. Page 16 of 114 XII. ADJOURN Original signed by: Councillor V. Hackson Chair 5c) Lake Simcoe Region Conservation Authority, minutes of March Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -03 -10 March 26` 2010 Minutes Page 7 of 7 Meeting adjourned at 11:20 a.m. on a motion by A. Nuttall. Original signed by: D. Gayle Wood Chief Administrative Officer Page 17 of 114 Announcements: 5c) Lake Simcoe Region Conservation Authority, minutes of March Nokiidaa Walking Together Brian Kemp, General Manager, Conservation Lands, advised that the Nokiidaa Trail Association is hosting and fundraising event "Nokiidaa Walking Together" in support of the Regional Cancer Program at Southlake, Newmarket. This event will take place on Saturday, May 8 2010. There are three different routes, the first and second beginning at Sheppard's Bush Conservation Area (Aurora); the third at Rogers Reservoir (East Gwillimbury). All trails will end at Fairy Lake, Newmarket where all walkers will enjoy a BBQ beginning at 12:00 noon. Pledge Forms are available. For more information please contact Cathy Morton, Chair at 905- 478 -3801. Lake Simcoe Conservation Foundation (LSCF) Cheryl Taylor, Executive Director, LSCF, advised that the 22" Annual George R. Richardson fundraising dinner was a successful event. Over 350 tickets were sold and the Foundation surpassed their goal for sponsorship. The Board was informed of a fundraising event to be held at Franklin Fishing Club, Mount Albert on Thursday, June 24, 2010. Participation is limited to 30 people; cost is $250.00 per person which includes a Tour of the Franklin Fish Club, Fly Fishing Lessons and a full sit down lunch. For more information and to register contact Judy Milner at 905 895 -1281 ext 241 or i.milnerPlsrca.on.ca Presentations: Windfall Ecology Centre The Board received a presentation from Mr. Brent Kopperson, Executive Director and Ms. Jen Atkinson, Director of Operations, Windfall Ecology Centre. The purpose of this presentation was to review the work done at the Sheppard's Bush Heritage House, now the home of the Windfall Ecology Centre, to make it an energy efficient building. They have been successful in reducing their carbon footprint to almost 0. The implementation of the plan was done in collaboration with the LSRCA, Town of Aurora, and Ontario Heritage Trust. Mr. Kopperson announced that the Province and Federal Government have approved a grant of $225,000 to be spent on capital improvements. Mr. Kopperson extended thanks to the LSRCA for all of their help along the way. Everyone is welcome to drop by for a visit and tour of the facility which is located at the Sheppard's Bush Conservation Area, Aurora. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 :aoelsrca.on.ca Web site: www.lsrca. Page 18 of 114 5c) Lake Simcoe Region Conservation Authority, minutes of March Staff Reports Other Business 2010 LSRCA Budget 2009 LSRCA Audit Result The Board received a presentation from Allister Byrne, Grant Thornton regarding the results of the 2009 Audit Process. Mr. Byrne reported a successful audit was completed with no issues /concerns to report. Planning Development Fees: The Board dealt with and approved Staff Report No. 16- 10 -BOD regarding proposed increases to the Authority's Planning and Development fees. Staff indicated that the fees as outlined within the Staff Report have been discussed with the development /building industry and are considered reasonable from their perspective. York Region ORMCP Update The Board approved Staff Report No. 19- 10 -BOD regarding the York Region Oak Ridges Moraine Conservation Plan and the release of the West and East Holland, Maskinonge and Black River subwatershed plans. Lake Simcoe Clean Uo Fund Update The Board dealt with and approved Staff Report No. 17- 10 -BOD which provided an update on the Authority's participation in the Lake Simcoe Clean Up Fund. The Board dealt with Staff Report No. 07 -10 -AC and received a brief overview from the General Manager, Corporate Financial Services regarding the 2010 Budget. The Authority's 2010 Budget was approved with a weighted recorded vote of 76.38% representing 100% of those in attendance at the meeting. The CAO took the opportunity to advise the Board that staff 100% unanimously supported the 0% Cost of Living Adjustment and commended all staff for this. The Board, in response, added their thanks to staff indicating that although the Board recommended a COLA the budget unfortunately could not support it. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 srca.on.ca Web site: www.lsrca.o Page 19 of 114 5c) Lake Simcoe Region Conservation Authority, minutes of March April 23, 2010 Page 3 of 3 Global Environmental Action Group Staff Response The Board dealt with and approved Staff Report No. 20- 10 -BOD which was tabled at the meeting. This Staff Report addressed the correspondence dated April 12, 2010, addressed to each of the LSRCA Board Members from the Global Environmental Action Group regarding the Pristine Power Peaker Plant. The Board received the Staff Report and approved all recommendations of staff contained within the Report. Enforcement Files Activity Update The Board moved to Closed Session and dealt with Confidential Staff Report No. 18- 10 -BOD which provided an update on the LSRCA enforcement activity in the Lake Simcoe Watershed. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 f.elsrca.on.ca Web site: www.lsrca.. e Page 20 of 114 April 21, 2010 Andrea: 6a) Correspondence dated April 21, 2010 from John Johnson, Johns... JOHNSON CONSTRUCTION LTD., 3517 LINE 13N., R.R. 2, COLDWATER, ON., LOK1E0 705- 326 -2235 ANDREA LEIGH, TOWNSHIP OF ORO- MEDONTE, 148 LINE 7 SOUTH, BOX 100, ORO, ON, LOL2X0 Re: Prices Corners (Turtle River Subdivision) Application for Minor Variances: Would the township consider waiving the $600.00 fee in this case? The reason I am asking for minor variances, is because the County of Simcoe, made a last minute decision to take three meters off the entire frontage of the subdivision for road widening. This meant redrafting the subdivision at considerable cost to me. I also have to pay for the survey and legals, to turn the three meters over to the County. When I got draft approval twelve years ago, the lots met the required frontages. John Johnson APR 2 1 2010 Oc-;o Page 21 of 114 Oro Medonte Township Attn. Town Counsel Box 100 Oro Ontario LOL 2X0 Dear Counsel Members, As Chair person for the Annual Trehaven Muscular Dystrophy Community Charity Golf Tournament I am respectfully requesting that the permit fee for the 30' x 70' push pole tent be wavered. This event in its nineteenth year is again being hosted at the Trehaven Golf Country Club. The Tournament is operated by a volunteer board with all proceeds being directed to the Muscular Dystrophy Association for research and community charities for families with children with disabilities in this geographical area. Each year this event hosts over two hundred participants from around the province including many fire fighters. It is the committee's goal each year to make this a fully donated event so that all the proceeds will be directed to intended organizations. The Trehaven Golf Course each year has closed its doors to the general public and donates the full use of the golf course to our venture. Community businesses in Orillia, Oro- Medonte, and Barrie overwhelming support the tournament through the donation of prizes and sponsorships contributing to the success of this event.. Over the past eighteen years the Annual Trehaven Muscular Dystrophy Community Charity Golf Tournament has raised $385,000.00. The tent which has been partially sponsored by the Oro District Lions is a 30' x 70' push pole tent and will be erected by Barrie Tent Awning. It is the Committees hope that this Counsel will again consider our request and waver the cost for the permit. I look forward to your response. Thank r spectfully submitted, H Chair Person Muscular Dystrophy Easter Seals Chair Person 61 Shoreline Dr. RR#1 Hawkestone Ont. LOL 1TO Voice 705- 326 -5842 Email halkemanaroees.com 6b) Correspondence dated April 23, 2010 from Harry Alkema, Chair... 19 ANNUAL TREHAVEN MUSCULAR DYSTROPHY COMMUNITY CHARITY GOLF TOURNAMENT July 17,2010 RECEIVED APR 2 6 2010 ORO- MEDONTE TOWNSHIP 23/04/10 Page 22 of 114 The Sharing Place Orillia District Food Bank www.sharingplaceorillia.org Mayor and Council Township of Oro Medonte 148 Line 7 S Oro, LOL 2X0 Dear Mayor Hughes, 7a) Mayor H.S. Hughes, correspondence dated April 7, 2010 from C... 22 West St. S., P.O Box 743 Orillia ON 1.3V 6K7 Tel: (705) 327 -4273 r----- e mail: sharingplacefoodbank @rogers.com L 7 k App 1 3 2010 e Vii April 7, 2010 On behalf of the Sharing Place Food Bank, we are writing to share news of our exciting new fundraising initiative and to ask for your support. Our brilliant, First Annual Macaroni and Cheese Luncheon is certain to become the most sought after annual event in Orillia and area. Modeled on an extremely successful gala in Edmonton that has raised more than $1- million for inner -city agencies over the last 10 years, the concept is simple members of our business community gather for a noon meal of 'mac and cheese' (yes, we're serious), and to hear a great speaker (feed the body, feed the mind). For our inaugural event we are pleased announce that nationally- revered recording artist and TV star Tom Jackson will be the inspirational, keynote speaker. We are excited and honoured to have this great Canadian participate in this event to be held at the Silver Nightingale Room at Casino Rama on Tuesday, June 8, 2010. Doors open 11:00, lunch starts at noon. It is our hope that you will be able to represent the City of Orillia at our event and that you will find it a great opportunity to connect with our supportive business community. We are extending this invitation to mayors and council members of each of the local area community governments, the City of Orillia, and the Townships of Ramara, Severn, and Oro Medonte, so you will be sure to be in good company. You may choose preferred seating —a full table seating 8 people and sporting the title or logo of the owner of the table, e.g. 'Orillia City Council' for $500. Individual seats are also available at a cost of $50 /person. Please RSVP to Cheri Carman at cheri- cc@rogers.com Cheri will reserve your table and attend to the details regarding payment and signage. As you know the Sharing Place, Orillia's largest food bank, is a worthy and essential operation. We hope we can count on your support and participation which we feel is vital to the success of this fundraiser. Sincerely, hris Lusty a d Cheri Carmen Sharing Place Mac and Cheese Luncheon Committee Working to ensure that no one in our community goes hungry." Page 23 of 114 From: Sabrina Lavigne Wilson Sent: Monday, May 03, 2010 8:01 PM To: Hughes, Harry; Coutanche, Mel Subject: Pictures Of Oneida Ave. Cul-de -sac drainage problem and damage Dear Mr. Hughes and Mr. Coutanche, 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. 4 6-41 izyr V.J. #:sh: bided A I am forwarding some pictures for those who might need some visuals (to use at the counsil meeting). Dates are on the pictures. Pictures #1 -3 were taken Monday May 3rd after an evening of rain (They are taken of the same puddle side -by- side). Picture #4, is grass seed on gravel (township's solution to repairing property damage). Picture #5, water draining down our driveway in early spring 2010 after drain has been installed. Picture #6, picture of the drain hole. Picture #7 and on are pictures of the initial damage to our driveway, the foot deep trench that carved it's way down our driveway during an early rainfall and snow melt. I hope these pictures were usuful in illustrating the problems we are having on our cul -de -sac (Oneida Ave.) Sabrina Lavigne Wilson 1 Page 24 of 114 70 Mayor 1-1.S. Hughes, re: vne u Page 25 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 26 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 27 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 28 of 114 7c) Mayor H.S. Hughes re Oneida Avenue ul Page 29 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 30 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 31 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 32 of 114 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 33 of 114 4 0 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Page 34 of 114 8a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detach... Z 0 V 41 COo 0 Ho E QN ceti W Z 13 n rn.-- m u) t: M m 0 0 a a 0 II 1 Page 35 of 114 Strategic Planning Bureau Publishe by Operational Policy ers ea bquart pPP General N 777 Memorial Ave °3V 7\13 X29 -7 9 2 1 OPP C Satisfaction Survey 2 Barrie Detachment Table of Contents Methodology Demographics .......................8 OPP and the Community.....• Commune ttacting the OPP 20 The OPP's Effectiveness Ease of Con Emergency Preparedness .............................26 OPP Contact With the Overall Satisfaction... atisfaction ............29 Future Surveys Questions 36 B arrie's Loca 3 OPP Community Satisfaction Survey 2009 Barrie Detachment Methodology The 2009 OPP Community Satisfaction Survey is the first time the OPP have used a commercial research company to conduct the surveys. Previous surveys have been conducted by local volunteers from the Barrie Detachment. )The research company R.A. Malatest Associates Ltd. conducted this telephone survey between September 28, 2009 and November 9, 2009. Randomly selected telephone numbers and Random Digit Dial were used to sample a total of 389 respondents who were at least 16 years old, where no member of the household was employed by the OPP. :These 389 completed surveys represent a margin of error of .05 (or 5 19 times out of 20. Where scale responses are presented as means, the margin of error is .06. 4 Survey 2009 fa t %on Su OpP Community Sans Barrie Det achment Metho dology Charts these charts th ,The mean v higher the number (o s the'�g item re sult. bet t e r' the f 4 answer choices' the item with a rang o tVlos percentages tor 5 1 OPP Community Satisfaction Survey 2009 Barrie Detachment Age Distribution Demographics Gender 6 OPP Community Satisfaction Survey 2009 un�tY Barrie Detachm h��`Si is e gar Demographics a sma ll v�l g in a c a to they lived the chart ity below eCtits were asked whether shown pnd entry, The results are ,�Resp or put in the co 2% City mere Respon Live 7 Survey 2009 is fac tion S Commun sat OPP °m Barrie Detachment PP and the CQmm' ty The nit respondents felt 'very safe' or =safe' in their ccrn rnu y a 9 ,72a /o of Feeling of Safety r g0°10 60% UC► f�� 40 sa ©w C3 20% Safe 0 unsafe *Cie Saf Very Very Safe Uns afe Unsafe Safes- 1.6 °I° 0.3% 58.4% 38.8% y 1 100% APP Community Satisfaction Survey 2009 Barrie Detachme nt Community P and the G Th QP fie' and 'very safe' in their s felt half way between `sa re spondent Qn average, 514). comm unity Feeling of Safety 4 Very Unsafe 7.5 2 U 2.5 3 Sate 3.5 0 0 3 4 St- Very sate 9 OPP Community Satisfaction Survey 2009 Barrie Detachment The OPP and the Community Over the past two years, 19.3% of respondents indicated they have had contact with the OPP in their community in a routine situation such as at community or charity events, or with the School Resource Officer. Don't Know/ No Response 0.3% 10 a S� Community S�►t�sf OPP ent i Detachm etachm on un t Barrie and the The OPP involved' or were 'somewhat s sad the OPP w 0 0 at respondents 'very l ver tinv olved' In their OPP Involvement Bea 60% Not Involve lved v 20% 1 solve t7 N °_t 0% j vplvea per_ 1�Ver1 _r 2 0.2% SameWhet Involved °fo 53. 3 Nat Very Involved 19. f 4 7.2% g 00% Survey 2009 v�n�ty satr s fait "r Opp °mm Barrie Detachment Community e and the Com The Opp a less than 'somewhat respondents S aid the 0PP were slightly �On ave rage, involved' (2.87 14) in their community. OPP Involv Not Involved at All 1.66 2 Not Very Involved 2.5 3 Some Involved 3.5 4 Very Involved 12 Solve Local Problems OPP Community Satisfaction Survey 2009 Barrie Detachment 94A of respondents were `satisfied' or `very satisfied' with the OPP's ability to work with communities to solve local problems. The OPP and the Community 0% 20% 40% 60% 80% lit Very Satisfied O Satisfied Dissatisfied a Very Dissatisfied Very Satisfied Satisfied 23.3% 70.8% [1 100% 0_ O 0 CD 2 m n 0 3 v 0 CD CO v Dissatisfied Very Dissatisfied m 0 5.0% 0.9% 0 ET 13 Survey Zp09 Su ufl'i pP Barrie Detachment Community as and the the ppp s 17�� with the e Were s atisfied' respondents said to s o l v e local p COb On aver age, r ability to `N °r� with communities Solve Local Probierns Very Dissatisfi 1.5 2 Dissatisfi 2.5 3 Satisfied 3.5 4 Very Satisfied 14 OPP Community Satisfaction Survey 2009 Barrie Detachment The OPP and the Community 84.3% of respondents were `satisfied' or `very satisfied' with the OPP's visibility in their community. 92.4% of respondents were `satisfied' or `very satisfied' with the OPP's visibility on the highways. In the Community On the Highways p111111111111,111111111111 0% 20% 40% 60% 80% Very Satisfied D Satisfied D Dissatisfied D Very Dissatisfied 100% Very Very Satisfied Satisfied Dissatisfied Dissatisfied Visibility in the community 24.8% 59.5% 14.4% 1.3% Visibility on the highways 36.9% i 55.5% 7.3% 0.3% 15 1 Gaon Survey 2009 4PP Community Satisfaction Barrie Detachment mmuni e and the C�o Opp The ppP 3.0814 with the they were 'satisfied' ondents said n averag resp between 'satisfied' an O mun a visibility in the o °m they were part w ay b .t on the t highways. en 'sa °ndents the a pps s vislbll Ve isfie resp �On Sans #ied' (3.2914) with yr In ‘?our Community On the High A Very Dissatisfied i 2� ppP Community Satisfaction Survey 09 Barrie D etachment Ba e c32 $a1a Community Issues crime muse t n aske whet aer a 9l ted `Yes when Use (1 robler" ►n espondents indicat alcohol abuse were a P activities (29.1%), ows or labs 05.5%) nuisance and illegal drug 9r (17.6%) co mmunity co 100 0 Y 901 cS B0 N 70 g B O_ G 50 N cd 40 v 20 i s N D. 10 0 CI. proPefiJ Crirne Nuisance Activities A tChol Abus IUe9et Drug Drug/Substance GrgalDr bs prug�A use 17 OPP Community Satisfaction Survey 2009 Barrie Detachment Community Issues Respondents indicated `yes' when asked whether domestic violence (8.9 child abuse (3.3 sexual assault (3.0 and elder abuse (3.9 were a problem in their community. U) 100 90 0) 80 c o 70 co c 60 CV p C 50 N 40 d) O` 30 4 20 G) 10 1) a o M Domestic Violence Child Abuse Sexual Assault Elder Abuse 18 C0 0) cn 0) CD 0 3 CD 0 0 3 3 0) CD 0) CD 0 m 0) C) Survey it Community Satisfaction ppP Barrie Detachment ouch Community issues Y ouch gangs (5.5%), schools asked whether youth violence In 31.5 la), ted `Yes' when rugs in school ((42 6 were a p roblem in ondents indicat �o rams or initiatives �Resp ©n the s t r eets t1 gathering d a lack of youth program 18.0 an their community. An (1) Y 100 G 90 T N 80 N 70 N 60 G 50 Q, 40 w 30 LaGk Of 20 e In grog ra S 0 D in Violen I m Schools fl Youth Schools Youth Gathering on o. Gangs the Streets 19 t' on Survey .t Satisf ac Commu ppP Brie Detachment Barrie the ppP Contact ppP Ease contacted the ease respondents who Said they had satisfied' with the o f 8.4 'satisfied o very of the 56.6 4 were Past ye 88 pp Mn t he of contac t Ease o Gontact BO% 60% 40% Very Dissatisfied J Satisfied s tisfied 0% ®very shed 100% 20 OPP Community Satisfaction Survey 2009 Barrie Detachment The OPP's Effectiveness 81.5% of respondents were `satisfied' or `very satisfied' with the OPP's enforcement of aggressive driving laws. 89.9% of respondents were `satisfied' or `very satisfied' with the OPP's enforcement of drunk driving laws. Aggressive Driving Drunk Driving 1 L I I] 0% 20% 40% 60% 80% IN Very Satisfied Satisfied o Dissatisfied Very Dissatisfied Very Satisfied Satisfied Dissatisfied Enforcing aggressive driving laws* 23.7% 57.8% 15.8% Enforcing drunk driving laws 30.3% 59.6% 8.2% *for example, speeders or improper lane changes 100% Very Dissatisfied i AggreS$1ve Driving Satisfaction Survey 2009 C)PP Community sat B Det achment SCtiy,e�''igSS a a pp S E �r Drun Driving Vety Dissatisfi 2 •5 Dissatisfie 25 M ressive driving laws Enfiorcing agg Enforcing drunk driving la 3 Satisfied Overall Mean 3.0 3.181 3.5 4 Very Satisfied 22 OPP Community Satisfaction Survey 2009 Barrie Detachment Response Times Charging for Property Crime Charging for Violent Crime Sensitivity to Victims I Response times to violent crime Charging people who have committed a property crime Charging people who have committed a violent crime I Sensitivity to victims of violent crime The OPP's Effectiveness 0% 20% 40% 60% 80% 100% Very Satisfied Satisfied Dissatisfied Very Dissatisfied Very Satisfied Satisfied Dissatisfied Very Dissatisfied 1 27.8% 68.3% I 2.9% I 1.0% I 16.4% 63.4% 16.8% 3.4% 22.5% 70.1% 6.5% 0.9% 30.0% I 59.5% I 9.5% I 0.9% I 23 Survey Satisfaction s Community Sates tJP chment Effectiveness Barrie Data P's E ff e ct► The 0P P's "Times for Property Crime 4 Charging 3.5 Very Grime 3 Satisfied Charging for Violent Crime Satisfied z Sensitivity t0 Victims s Dissatisfi Very Overall Mean Dissatisfied 323!& 2,93! to violent crimes arty crim Response times rstitted a prop 3.1 Sensitivity have c0m e --A people who violent cram C h a rging pe °p le Who have committed a 3.19! Charging people victims of violent crime the QPards 24 1 OPP Community Satisfaction Survey 2009 Barrie Detachment Emergency Preparedness J In the event of an extended power outage, would you be able to be self sufficient for 72 hours at any time of year? Don't Know /No Response 1% 25 Victim/W itness Accused /Charged Routine traffic stop OPP Community Satisfaction Survey 2009 Barrie Detachment Contact With the OPP Over the past year 36.5% of respondents had contact with the OPP in a traffic situation (such as a traffic collision or a traffic stop), as a victim /witness or as an accused /charged person These respondents were then asked how satisfied they were with that contact: Number of Respondents Very Satisfied Satisfied Dissatisfied 0% 20% 40% 60% 80% 100% 1® Very Satisfied Satisfied o Dissatisfied 0 Very Dissatisfied Very Overall Dissatisfied Mean Victim/Witness 31 48.4% 25.8% 9.7% 16.1% 3.06/4 Accused /Charged 22 45.5% 36.4% 9.1% 9.1% 3.18/4 Traffic stop 97 64.9% 29.9% 3.1% 2.1% 3.58/4 26 Victim/ cn CD Witness rn o Accused/ Charged Victim/Witness Accused /Charged 1 OPP Community Satisfaction Survey 2009 Barrie Detachment Contact With the OPP •'Over the past year 10.3% of respondents had contact with the OPP as a result of a property crime (such as vandalism, break enter or theft), as a victim /witness or as an accused /charged person JThese respondents were then asked how satisfied they were with that contact: 1 0% 20% 40% 60% $0% 100% a Very Satisfied 0 Satisfied 0 Dissatisfied 0 Very Dissatisfied Number of Very Very Overall Respondents Satisfied Satisfied Dissatisfied Dissatisfied Mean 38 31.6% 34.2% 21.1% 13.2% 2.84/4 1 0% 100% 0% 0% 3.00/4 27 OPP Community Satisfaction Survey 2009 Barrie Detachment Contact With the OPP Over the past year 2.6% of respondents had contact with the OPP as a result of a violent crime (crime against a person that includes not only violent acts but also threats of violence or any sexual offence), as a victim /witness or as an accused /charged person )These respondents were then asked how satisfied they were with that contact: Victim/Witness Victim/ Witness Accused/ Charged 0 80% 0% 20% 40% 60% j Very Satisfied Satisfied Dissatisfied Very Dissatisfied 100% Number of Very Very Overall ry Satisfied Dissatisfied Dissatisfied Mean Respondents Satisfied 9 55.6% 22.2% 11.1% 11.1% 3.22/4 28 OPP Community Satisfaction Survey 2009 Barrie Detachment Overall Satisfaction Overall Satisfaction Overall, 96.1% of respondents were `very satisfied' or `satisfied' with the quality of police service provided by the OPP. 0% 20% 40% 60% 80% 100% 112 Very Satisfied Satisfied Dissatisfied Very Dissatisfied' Very Satisfied Satisfied Dissatisfied Very Dissatisfied Overall (4) (3) (2) (1) Mean 34.8% 61.3% 3.1% 0.8% 3.30/4 29 Satisfaction Su 0►PP Community Sates Barrie Detachment chment al Questions Barrie 's hoc your neighbourhood walking alone at n i g ht in yo sate do You feel when w How Feeling of Safety 0% Very Safe L 80 °t° 60 °k 20 °r° very unsafe Safe Safe Unsafe ®vet O Wera' Very Uns ve n t Unsafe (1) c Safe (2� 3.4214 (3) 7.8 1.1% 39.3 °la 1001% Survey 2009 Satisfaction S .-QPP Community Sat Barrie Detachment Questions B S L Ques le and friendly '�arr�e a pproach able our community app pre the OPP officers in y No 4% 0 1 fa�t;on Survey 2009 ppP Community fat ►s rie Detachment �S14r►' far g Coca Q,u Provincial Barr speeding on ether sp 4.6 or es' when askeda d Che s roads on commu i te y township the espondents ond� speeding on roblem in R s wit i to imits weCe a p highway town spee within q 100 r 90 00 tit 70 80 00 G it, 40 30 O 20 z d 10 0 Pro vincial II L S Within loWn limits County Roads OPP Community Satisfaction Survey 2009 Barrie Detachment JRespondents indicated `yes' when asked whether Loitering around schools /parks after hours (17.1%) or trespassing on private property (26.2 were a problem in their community. 8 100 90 80 lE 0) 70 80 50 0 0. 40 30 20 .r+ 4) 10 Barrie's Local Questions Trespassing Loitering 33 w Satisfaction Sur_ OPP Community BarC1e Detachment Questions w Lo cal e's public gam alcohol offences ether ..1%) or residential asked whether aced `Yes, when nor private prOpe munity o�dents indicated to public problem in their co .ResP v andalism rob areas 03.04 ter Egg °f Were break and _Inv 100 90 G so co N 70 C 60 'O 50 O 4 40 a 30 o 20 10 t t fences In Public ic°tio CD (7) Vandalis Residential B E 34, OPP Community Satisfaction Survey 2009 Barrie Detachment Barrie's Local Questions 4 Those respondents who said residential break and enter was a problem were then asked what area of Oro Medonte they were concerned about. 23.2% said `all of it' or `rural areas' 8.4% said the Iakeshore area 7.4% said in the area of Moonstone 5.3% said in the area of Horsehoe Valley 4.2% said in the area of Oro Station 4.2% said in the area of 4th or 5th line 3.2% said in the area of Hawkstone 2.1% said either Shanty Bay or Harbourwood or Mount Saint Louis road A full list of all the responses will be provided separately 35 sfaGtion Survey ppP Community Satisfaction rr1e Detachment Barrie Fut ure surveys for reasons o determ the contac with the s m i g ht atternP pe ople have h Future surVe� QPP aft with the dissatisfa issatisfacvi Corn or a witness. C3PP as a 36 8a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detach... O.P.P. COSTING SUMMARY Estimated Policing Costs for the period January 01, 2009 to December 31, 2009 Salaries and Benefits TOWNSHIP OF ORO- MEDONTE Uniform Members Positions S Inspector Staff Sergeant- Detachment Commander 0.50 54,525 Staff Sergeant Sergeant 2.02 179,853 Constables 13.10 1,039,698 Total Uniform Salaries 1,274,076 Overtime (Provincial Average) 112,119 Contractual Payout (Vacation Statutory Holidays) 39,247 Shift Premium 8,925 Benefits (22.5% of Salaries; 2% of Overtime) 288,361 Total Uniform Salaries Benefits 1,718,728 Civilian Members Positions OAG 8 2.02 97,443 OAG 6 Caretaker 2 Caretaker 1 Communication Operators 59,746 Prisoner Guards 18.733 Total Civilian Salaries 175,923 Benefits (25.1% of Salaries) 39,455 Total Civilian Salaries Benefits 215,377 OSS Pay and Benefit Charge T040100 Other Direct Operatinq�enses Communication Center 3,437 Operational Support 22,E RHO Municipal Support 25,889 Vehicle Usage 151,662 Telephone Office Supplies 6,875 Accommodation Uniform Equipment 18,780 Cleaning Contract Mobile Radio Equipment Maintenance 11,437 Office Automation Uniform 39,107 Office Automation Civilian 2.724 Total Other Direct Operating Expenses OSS ODOE Fee 1:0114 ES'flMAT POLIONG cis etycJ 282,549 3,249 2009 Total Estimated Gross Policing Cost 2,219,904 Provincial Services Usage (221.990) s'_+ FTE Full Time Equivalent. Your municipalitys portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachment's workload. Page 71 of 114 8a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detach... O.P.P. COSTING SUMMARY TOWNSHIP OF ORO- MEDONTE Actual Policing Costs for the period January 01, 2009 to December 31, 2009 Salaries and Benefits Uniform Members Positions Inspector Staff Sergeant Detachment Commander 0.42 45,426 Staff Sergeant Sergeant 2.06 186,705 Constables 10.50 814.710 Total Uniform Salaries 1,046,840 Overtime (Actual) 110,013 Contractual Payout (Vacation Statutory Holidays) 47,736 Shift Premium 5,752 Benefits (22.3% of Salaries; 2% of Overtime) 235,646 Total Uniform Salaries Benefits Civilian Members Positions Detachment Administrative Clerk 1.83 94,301 Detachment Clerk Typist Caretaker Communication Operators 49,628 Prisoner Guards 15,561 Total Civilian Salaries 159,489 Benefits (25.1% of Salaries) 36,126 Total Civilian Salaries Benefits OSS Pay and Benefit Charge Total Salaries Benefits Other Direct Operating Expenses 1,445,986 195,615 1,641,601 Communication Center 2,855 Operational Support 18,805 RHQ Municipal Support 21,505 Vehicle Usage 125,977 Telephone Office Supplies 5,710 Accommodation Uniform Equipment 15,600 Cleaning Contract Mobile Radio Equipment Maintenance 9,500 Office Automation Uniform 32,484 Office Automation Civilian 2,468 Total Other Direct Operating Expenses 234,904 OSS ODOE Fee 2,701 2009 Total Actual Gross Policing Cost 1,879,207 Provincial Services Usage (67,464) Offset Revenues Collected on Behalf of the Municipality (26,908) TOTAL ACTUAL POLICING COST 1,784,836 FTE Full Time Equivalent. Your municipality's portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachment's workload. Page 72 of 114 8a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detach... O.P.P. COSTING SUMMARY BARRIE DETACHMENT Estimated Policing Costs for the period January 01, 2010 to December 31, 2010 Salaries and Benefits Uniform Members Positions Inspector Staff Sergeant Detachment Commander 0.50 57,356 Staff Sergeant Sergeant 2.02 189,405 Constables 13.10 1,095,783 Total Uniform Salaries 1,342,544 Overtime (Provincial Average) 118,144 Contractual Payout (Vacation Statutory Holidays) 39,247 Shift Premium 6,925 Benefits (23.7% of Salaries; 2% of Overtime) 320,546 Total Uniform Salaries Benefits Civilian Members Positions Detachment Administrative Clerk 2.02 106,397 Detachment Clerk Typist Caretaker Communication Operators 74,745 Prisoner Guards 18,733 Total Civilian Salaries 199,875 Benefits (25% of Salaries) 26,599 Total Civilian Salaries Benefits OSS Pay and Benefit Charge Total Salaries Benefits Other Direct Operating Expenses Note to file: Accommodation, telephone and cleaning costs are provided by the municipality. 1,827,406 226,475 2,053,881 Communication Center 3,437 Operational Support 22,639 RHQ Municipal Support 25,889 Vehicle Usage 151,662 Telephone Office Supplies 6,875 Accommodation Uniform Equipment 18,780 Cleaning Contract Mobile Radio Equipment Maintenance 11,437 Office Automation Uniform 39,107 Office Automation Civilian 2,724 Total Other Direct Operating Expenses 282,549 OSS Financial Services Fee 3,249 2010 Total Estimated Gross Policing Cost 2,339,680 Provincial Services Usage (233,968) TOTAL ESTIMATED POLICING COST 2,105,712 FTE Full Time Equivalent Your municipality's portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachment's workload. Page 73 of 114 Total Hours as values ODC Blank Association 1818 Hwy 11 1816 Hwy 12 1813 Hwy 400 1218- Innisffl Raceway- Detachment 2 Marine 1066 Oro Medonte 1800 BARRIE Cadet 2008 2009 2010 YTD Uniform 18 BARRIE Cadet Uniform 1B BARRIE Cadet Uniform 1B BARRIE 988.75 31,175.01 32,183.769 1,822.25 28,083.25 29,906.5fr 390.00 8,522.00 8,912. 0.00 2,860.25 2,880.26 0.00 3,137.75 3,137.76 0.00 1,044.75 1,044.7 0.00 314.00 314.00 0.00 363.25 363.25 0.00 164.25 184.2 0.00 1,957.50 1,957.50 0.00 1,874.50 1,874.60 0.00 516.00 616. 0.00 2.00 2.00 0.00 0.00 0.00 0.00 0.75 0.7 0.00 163.25 163.26 0.00 377.25 37726 0.00 0.00 0. 0.00 22,438.75 22,438.75 83.50 19,980.50 20,084.00 53.00 8,685.75 6,938.7 1.905.75 53,816.50 55,722.25 443.00 17,133.50 17,576.50 988.75 58,908.76 59,897.51 2010 Projected Hrs 657 06 3 27 755 70,706.00 `c 47 s, oO/O Cadsk UPGRA AND PROJECT EXPANSIO �X La e5�'mcoe ..a 9 -20t 4 Re910�'a' UPGRADES AND EXPANSIONS 1 Extension toA$30.1 Runway 10-28 Rehabilitation Arsside Pavement 1p Fully ParallellaxiwaY Area Expansion South West Commercial A x 300ft1 Serviced lots 6Am x90m 12 ay Apron Pavement Modification Taxiw Existing Aispo Acs R R oad /Wildlife Control Fencing ansion r Security eminal Building, Parking Lot EA/ ATB R 8 System Generato e l Storage TankSY y Back-up A ts Abovegro nylon 1, Terminal Building Expansion Airport Mai dawn Area Expan Phase t Tie- Taxiway A Aircraft Commercial Area North last e V i rAyledonte OW Current F Property Line Project No. 1097 1085 1087 1092 1093 1094 1095 Major ItemlComponent A. GENERAL B. AIRSIDE C. GROUNDSIDE D. BACKUP GENERATOR E. FUEL UPGRADE F. ATB EXPANSION G. MAINTENANCE BUILDING Total 'Total Lake Simcoe Regional Airport Upgrades and Expansion Project Infrastructure Stimulus Funding OVERALL PROJECT COST April 25, 2010 Total Committed Estimated Optional Contingency Estimate To Date To Complete Deletions 872,300 788,000 19,300 65,000 6,736,194 6,031,894 30,000 674,300 4,689,984 264,684 4,108,000 180,000 497,300 136,500 127,648 8,852 288,850 190,850 68,000 30,000 1,975,400 1,819,000 46,600 203,000 620,400 566,000 54,400 (Gross budget $15,320,000) I 15,319,6281 9,788,076 4,225,300 226,600 1,532,852 (ISF 90% eligibility 13,788,000) 1 13,787,6661 63.9% 1 27.6% I -1.5% I 10.0% Mayor, H.S. Hughes THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Clerk, J. Douglas Irwin BY -LAW NO. 2010 -080 8c) Doug Irwin, Director of Corpo... A By -law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro Medonte and to Repeal By -law No. 2008 -109 WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that every municipality and local board shall pass a procedure by -law for governing the calling, place and proceedings of meetings; AND WHEREAS Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that the procedure by -law shall provided for public notice of meetings; AND WHEREAS the Township of Oro Medonte By -law No. 2008 -109, being a by -law to govern the proceedings of Council and Committees of Council in the Township of Oro Medonte was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2); AND WHEREAS the Council of the Corporation of the Township of Oro Medonte deems it expedient to repeal By -law No. 2008.109 so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees of Council; NOW THEREFORE the Council of the Township of Oro Medonte hereby enacts as follows: 1. That the proceedings of Council and its Committees/Technical Support Groups, the conduct of the Members and the calling of meetings shall be governed by the provisions and "regulations contained in Schedule "A', attached hereto and forming part of this by -law. 2. That the current:: edition of "Robert's Rules of Order Newly Revised" shall be the basis of interpretation for questions of procedure or order not provided for in Schedule 3. That should any section, subsection, clause, paragraph or provision of this by- law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by -law as a whole or any part thereof, other than the provision so declared to be invalid. Any provincial Statutes imposed contrary to this by -law shall take precedence. 4. That this by-law may rbe cited as the "Procedural By- law 5. That By -law No. 2008 -109 is hereby repealed in its entirety. 6. This by -law shall take effect on the 17 day of May, 2010. BY -LAW READ A FIRST AND SECOND TIME THIS DAY OF 2010. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Page 77 of 114 Schedule "A" to By -law No. 2010 -080 for The Corporation of the Township of Oro Medonte INDEX 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 2 of 21 1.0 DEFINITIONS 2.0 NOTICE OF MEETING 3.0 CALLING, PLACE AND TIME OF MEETINGS 3.1 Inaugural Meeting of Council 3.2 Regular Meeting Schedule of Council /Committee of the Whole 3.3 Council Meetings Special 3.4 Committee of the Whole Meetings 3.5 Committees or Technical Support Groups of Council Meetings 3.6 Time Meetings to Commence 3.7 Clerk Required 3.8 Time Meetings to Adjourn 4.0 QUORUM 4.1 Quorum Council /Committee of the Whole 4.2 Quorum Committees or Technical Support Groups of Council 4.3 Attendance 4.4 Non Attendance Committees, or Technical Support Groups of Council 5.0 OPEN AND CLOSED MEETINGS GENERAL 5.1 Open Meetings 5.2 Closed Session Meetings 6.0 HEAD OF COUNCIL 6.1 Chair Council Duties of Head of Council 6.3 Vacate the. Chair Head of Council 6.4 Absence from Council Meeting 7.0 CHAIR OF COMMITTEE:: OF THE WHOLE 7.1 Duties of Chair of Committee of the Whole 7.2 Vacate the Chair Chair of Committee of the Whole 7.3 Absence from Committee of the Whole Meeting 8.0 CHAIR COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 8.1 Absence from Committee or Technical Support Group Meeting 9.0 CONDUCT 9.1 Conduct Members of Council 9.2 Conduct Members of the Public 10.0 RULES OF DEBATE 10.1 Rules of Debate Head of Council /Chair 10.2 Rules of Debate Members 10.3 Rules of Debate In Council /Committee 11.0 VOTING 11.1 Voting Head of Council 11.2 Voting Chair of Committee of the Whole 11.3 Voting Chair of Committee or Technical Support Group of Council 11.4 Voting on Questions 11.5 Failure to Vote 11.6 Appeal of Declaration of Result 11.7 Equality of Votes 11.8 Recorded Vote 11.9 Voting Closed Session Meeting Page 78 of 114 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 3 of 21 12.0 MOTIONS /RECOMMENDATIONS 12.1 Motions /Recommendations General 12.2 Withdrawal of a Motion 12.3 Motion to Amend 12.4 Notice of Motion 12.5 Motion to Reconsider 13.0 AGENDA AND MINUTES 13.1 Council Agenda 13.2 Committee Agenda 13.3 Minutes Council and Committee 14.0 PUBLIC MEETINGS /PUBLIC INFORMATION SESSIONS 15.0 PETITIONS AND COMMUNICATIONS 16.0 DEPUTATIONS /DELEGATIONS 17.0 BY -LAWS 18.0 COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 19.0 CODE OF CONDUCT FOR COMMITTEES OR TECHNICAL SUPPORT GROUP APPOINTEES 20.0 CONFIRMATION BY -LAW 21.0 SUSPENSION /AMENDMENT OF PROCEDURE Page 79 of 114 1.0 DEFINITIONS 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 4 of 21 That in this By -law: a) "Closed Session" means a meeting, or portion thereof, closed to the public in accordance with Section 239 of the Municipal Act, 2001, as amended. b) "Committee" means an advisory committee or technical support group of Council or similar entity, and may include the Committee of the Whole. c) "Agenda" means a list of all items to be considered by the Council /Committee at the meeting for which the agenda was published. d) "Chair" means the person presiding over a meeting of a Council or Committee/Technical Support Group. e) "Clerk" means the Clerk of the Township of Oro Medonte, or the Deputy Clerk, or the Committee Coordinator, acting in the capacity of the Clerk in his /her absence. f) "Committee of the Whole" means all mem bers'of Council present at a meeting sitting as Committee of the Whole. g) "Consent Agenda" means a list of items on the agenda containing recommendations from staff as to their disposition, all•of which may be adopted by one motion, but any:of which may be transferred to the regular agenda for consideration upon the of a member. h) "Council" means the Council of The Corporation of the Township of Oro Medonte. i) Deputation /Delegation" means a person or group of persons who address Council /Committee on behalf of an'individual or a group for the purpose of making a presentation. j) "Head of Council" means the Mayor of The Corporation of the Township of Oro- Medonte or the Deputy Mayor acting in the capacity of the Mayor in his /her absence. k) "Holiday" means: (i) any holiday as defined in the Section 88 of the Legislation Act, 2006. S.O. 2006, c.21, Sched. F, (ii) any day proclaimed by the Head of the Council as a Civic Holiday. I) "Improper Language" means the use of profane, indecent or obscene language. m) "Local Board" means a public utility commission, transportation commission, board of park management, board of health, planning board, or any other board, commission, committee, body or local authority established or exercising any power or authority under any general or special act with respect to any of the affairs or purposes of a municipality or of two or more municipalities or parts thereof. n) "Meeting" means any regular, special, committee or other meeting of Council, or a local board or of a committee of either of them. o) "Member" means a member of the Council, including the Head of Council, or a member which Council has appointed to a Committee /Technical Support Group. p) "Notice of Motion" means an advance notice to members of a matter on which Council will be asked to take a position. q) "Recorded Vote" means the recording of the name and vote of every Member on any matter of question. r) "Resident" means an individual who resides or rents /owns property within the boundaries of the Township. Page 80 of 114 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 5 of 21 s) "Special Meeting" means a meeting not scheduled in accordance with the approved schedule of meetings. t) "Technical Support Group" means an advisory committee where less than 50 per cent of the members are members of Council of the Township of Oro Medonte. u) "Township" means The Corporation of the Township of Oro Medonte. 2.0 NOTICE OF MEETING a) The Clerk shall ensure that the agenda for each regular meeting of Council and Committee shall be posted to the Township website on the morning of the first business day of the week of the meeting. b) Notice of a Special Council Meeting shall be given to the public by posting of the Agenda on the Township website as soon as is practicable after notice of the Special Meeting has been given. c) The Mayor or Chair may, if it appears that a storm or like occurrence will prevent the members from attending a meeting, postpone that meeting by advising the Clerk and as many members as they are able to reach. Postponement shall not be for any longer than the next regularly scheduled meeting. d) The Clerk, or designate, shall provide notice of cancellation to Council, Staff, Media and all other interested parties a minimum of two (2) hours in advance of any meeting, .publib<meeting, hearing, or information session in the case of severe inclement weather. 3.0 CALLING, PLACE AND TIME OF MEETINGS 3.1 Inaugural Meeting of Council a) The Inaugural, Meeting, of Council shall take place at 6:00 p.m. on the first Wednesday of December following a regular election. b) The Mayor-elect and Clerk shall be responsible for the location, content and form at of the agenda for the Inaugural Meeting and all arrangements for the Inaugural proceedings. 3.2 Regular Meeting Schedule of Council /Committee of the Whole The regular schedule of meetings for the Council of The Corporation of the Township of Oro Medonte shall be: a) Council Meetings on the second and fourth Wednesday of each month (except January, July, August and December as defined further in this section) commencing at 6:00 p.m. or on such other day as may be determined from time to time. b) Committee of the Whole Meetings on the first and third Wednesday (except January, July, August and December as defined further in this section) of each month commencing at 9:00 a.m. or on such other day as may be determined from time to time. Page 81 of 114 3.4 Committee of the Whole Meetings 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 6 of 21 c) During the month of January, meetings shall be held as follows: i) There shall be no meeting the first Wednesday of the month; ii) Council meetings shall be held on the second and fourth Wednesday of the month commencing at 6:00 p.m. iii) A Committee of the Whole meeting shall be held on the third Wednesday of the month commencing at 9:00 a.m. d) During the months of July and August, a Council meeting shall be held on the Wednesday of the week, in which the 15 day falls between Sunday and Saturday, commencing at 9:00 a.m. e) During the month of December, meetings shall be held as follows: i) A Committee of the Whole meeting shall be held on the first Wednesday of the month commencing at 9:00 a.m. ii) A Council meeting shall be held on the second Wednesday of the month commencing at 6:00 p.m. A Council meeting shall be held >the third Wednesday of the month commencing at 9:00 a.m iv) There shall be no meeting the fourth Wednesday of the month. f) Meetings of the Council /Committee shall be held at the Township of Oro Medonte Administration Centre;` 148 Line 7 South, Ora or any other location within the municipality otherwise designated fromitime to time for such purposes. g) In the event that the day scheduled for a regular Council or Committee meeting is a public holiday, civic'holiday, or a "day on which a Municipal Election :is.to;be held, the,Council /Committee shall meet at the same hour on the 1 day'thereafter, unless otherwise provided by resolution. h) Where a Regular meeting of Council or Committee is to be held at a time, day or place other than as set out in this Section, Council shall give notice, at least 48 hours`in advance,of sueh meeting, by publication on the Township website, and if deemed appropriate by the Clerk, in a newspaper :that is in'the Clerk's opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. 3.3 Council'' Meetings Special a) The Mayor may at any time summon a Special Meeting of the Council. b) Upon receipt of a petition of the majority of the Members of Council, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. c) No business may be transacted at a Special Meeting of Council other than that specified in the notice of the meeting or agenda. d) Notice of a Special Meeting of Council shall be delivered to all members of Council at least one calendar day before the date established for the Special Meeting. a) The rules governing the procedure of Council and the conduct of Members in Council shall be observed in Committee of the Whole so far as they are applicable. Page 82 of 114 3.6 Time Meetings to Commence 3.7 Clerk Required 3.8 Time Meetings to Adjourn 4.0 QUORUM 4.3 Attendance 8c) Doug Irwin, Director of Corpo... Schedule "A' to By -law No. 2010 -080 Page 7 of 21 3.5 Committees or Technical Support Groups of Council Meetings a) The provisions of this By -law, with necessary modification, shall apply to Township Committees or Technical Support Groups and to any other Committees or local boards established by Council from time to time. b) Meetings of Committees or Technical Support Groups of Council shall be scheduled by the Township. a) As soon after the hour fixed for the Council /Committee of the Whole or Committee /Technical Support Group meeting as there is a quorum present, the Head of Council or Chair shall take the chair and call the Members to order. a) No meeting of Council, Committee or Technical Support Group shall be held in the absence of the Clerk or his /her designate. a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. b) Night meetings shall"adjourn at 10:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. 4.1 Quorum Council /Committee of the Whole a) Four (4) Members of Council shall constitute a quorum. b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall call the roll and record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a Special Meeting is called. 4.2 Quorum Committees or Technical Support Groups of Council a) A majority of the whole number of voting members required to constitute the Committee or Technical Support Group shall be necessary to form a quorum (being the next whole number in excess of one -half the number of members). b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a date is fixed by the Chair for which 48 hours notice is given to all committee or technical support group members. Any member of Council may attend any meeting of any Committee or Technical Support Group to which he /she has not been appointed and such a member shall only participate in the discussion at the invitation of the Chair. Such attendance at the Committee/Technical Support Group meeting shall be at the member's own discretion and without per diem. Page 83 of 114 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 8 of 21 4.4 Non Attendance Committees or Technical Support Groups of Council a) The seat of a member of a Committee or Technical Support Group shall be declared vacant if the member is absent for three (3) consecutive meetings, without prior approval from Council, with the exception of illness /health reasons. b) If that person is prepared to show just cause why they should remain on the Committee or Technical Support Group, the continuation of their appointment shall be determined by Council. c) Members of a Committee or Technical Support Group are required to inform the Clerk's office of any anticipated, but unavoidable, absences from upcoming meetings. 5.0 OPEN AND CLOSED MEETINGS GENERAL 5.1 Open Meetings All meetings of Council /Committee of the Whole and all meetings of any Committees /Technical Support Groups of Council shall be open to the public subject to the exceptions listed in Section 5.2. 5.2 Closed Session Meetings a) A meeting or part of a meeting may be closed to the public if the subject matter being considered relates to: i) the.security of the property of the, municipality (may be cited as "security of, municipal; property" ii) :personal matters about an identifiable individual, including municipal employees (may be cited as "personal matters about an identifiable Individual iii) the proposed or pending acquisition /disposition of land by the Municipality (may be cited as "acquisition /disposition of land iv) labour relations or employee negotiations (may be cited as "labour relations /employee negotiations v) litigation or potential litigation affecting the municipality, including matters before administrative tribunals (may be cited as "litigation affecting the municipality vi) advice that is subject to solicitor client privilege, including communications necessary for that purpose (may be cited as "solicitor- client privilege vii) a matter in respect of which a council, committee or other body may hold a closed meeting under another Act; viii) the consideration of a request under the Municipal Freedom of Information and Protection to Privacy Act, if the Council is designated as the head of the institution for the purposes of the Act; ix) the education or training of the members; provided that no member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the Council or committee (may be cited as "education or training of members b) Before all or part of a meeting is closed to the public, the Members shall state by resolution: i) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or ii) in the case of a meeting under Section 239(3.1), Education or training sessions, the fact of the holding of the closing meeting, the general nature of the matter and that it is closed under that subsection. Page 84 of 114 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 9 of 21 6.0 HEAD OF COUNCIL 6.1 Chair Council The Head of Council shall assume the duties of Chair during Council Meetings. 6.2 Duties of Head of Council a) The Head of Council shall preserve order and decorum, decide questions of order (subject to an appeal to the Council by any Member) and, without unnecessary comment, cite the rule of authority commonly accepted (under parliamentary procedures) applicable to the case, if called upon to do so. b) To open the meeting of Council by taking the chair and calling the Members to order. c) To announce the business before the Council in the order in which it is to be acted upon. d) To receive and submit, in the proper manner, all motions presented by the Members of Council. e) To put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the results. f) 9) To decline to put to vote motions which infringe on the rules of procedure. To restrain the Members, within the rules of order, when engaged in debate. h) To enforce, on all occasions, the conduct of the Members. i) To expel any person for improper conduct. j) To call by name any Member persisting in breach of the rules of order of the Council, thereby ordering him /her to vacate the Council Chamber. k) To receive all messages and other communications and announce them to the Council` I) To authenticate, by his /her signature when necessary, all by -laws, resolutions and minutes of the Council. m) To represent and support the Council, declaring its decision in all things. n) To ensure that the decisions of Council are in conformity with the laws and by -laws governing activities of the Council. o) To adjoum the meeting when the business is concluded. p) To adjourn the meeting without the question put, in the case of grave disorder arising in the Council Chamber. 6.3 Vacate the Chair Head of Council a) If the Head of Council desires to introduce a motion or by -law, he /she shall leave the chair for that purpose only, and shall call on another Member of Council to fill his /her place until he /she resumes the chair. Page 85 of 114 b) A motion in Council that the Head of Council leave the chair, with leave to sit again, shall always be in order, and shall be decided without debate. 6.4 Absence from Council Meeting a) In the absence of the Head of Council, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Head of Council. In the absence of the Head of Council and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chairperson shall be chosen from the Members to preside during the meeting or until the arrival of the Head of Council or Deputy Mayor. b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall assume the Chair and shall preside during the meeting until the return of the Head of Council. c) While presiding, the Deputy Mayor or Chair chosen by Council shall have all the powers of the Head of Council and shall be entitled to vote as a Member. 7.0 CHAIR OF COMMITTEE OF THE WHOLE The Head of Council shall assume the duties of Chair during Committee of the Whole Meetings. 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 10 of 21 7.1 Duties of Chair of Committee of the Whole The Chair of Committee of the Whole shall maintain order in the Committee and report the proceedings to the Council; 7.2 Vacate the Chair Chair of Committee of the Whole During Committee of the Whole Meetings, the Chair may appoint a member of the Committee to take the chair, and the Chair may then vacate the chair. A' motion in Committee of the Whole that the Chair leave the chair, with leave to sit again, shall always be in order, and shall be decided without debate. 7.3 Absence from Committee of the Whole Meeting a) In the absence of the Mayor /Chair, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Mayor /Chair. In the absence of the Mayor and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chair shall be chosen from the Members to preside during the meeting or until the arrival of the Mayor or Deputy Mayor. b) While presiding, the Deputy Mayor or Chair chosen by Committee of the Whole shall have all the powers of the Mayor /Chair and shall be entitled to vote as a Member. c) The Mayor /Head of Council may designate any Member of Council to act as Chair. While presiding, the Chair shall have all of the powers of the Mayor /Chair and shall be entitled to vote as a Member. Page 86 of 114 8.0 CHAIR COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL The Chair of a Committee or Technical Support Group of Council shall be appointed by Council. 8.1 Absence from Committee or Technical Support Group Meeting a) In the absence of the Chair, a Chair shall be chosen from among the members of the Committee/Technical Support Group to preside during the meeting or until the arrival of the Chair. b) The Chair of a Committee/Technical Support Group may appoint another member of the Committee to act as the Chair while he /she is temporarily absent from the meeting. 9.0 CONDUCT 9.1 Conduct Members of Council Members of Council shall: a) not disturb another, or the Council itself, by any disorderly deportment disconcerting to any Member speaking. b) not resist the rules of Council or disobey the decision of the Mayor /Head of Council or Chair on questions of order or practice or upon the interpretations of the rules of order of the Council. c) not be permitted to retake his /her seat at any meeting after being ordered by the Mayor /Head of Council or'Ctair to vacate after committing a breach of any rule of order of the without making apology and the consent of the Council expressed by a majority vote of the other Members present, determined without debate. d) not leave his /her place on adjournment until the Mayor /Head of Council or Chair leaves his /her chair. not speak, until he /she has addressed himself to the Mayor /Head of Council or Chair. f) g) not walk across or out of the Chamber or make any noise or disturbance when the Mayor /Head of Council or Chair is putting a question and shall occupy his /her seat while a vote is being taken and until the result thereof is declared. not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public. h) declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter. j) 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 11 of 21 i) convey the position of Council once a question has been decided, whether they are in favour or opposed. adhere to a dress code for Council /Committee of the Whole Meetings as agreed to by the current term of Council. Page 87 of 114 9.2 Conduct Members of the Public Members of the public shall: a) respect the decorum of Council /Committee and shall refrain from public outbursts; shouting; or behaviour intended to disrupt the debate, discussion and /or general proceedings of Council /Committee. The Mayor or Chair may request that a member or members of the public vacate the meeting room if their behaviour is deemed to be disruptive to the business at hand. The Mayor or Chair may unilaterally suspend the meeting until order is restored in the meeting room. 10.0 RULES OF DEBATE 10.1 Rules of Debate Head of Council /Chair In directing the course of debate, the Head of Council /Chair shall: a) designate the Member who has the floor when Members raise their hand to speak. b) preserve order and decide questions of order. c) cause to be read all motions /recommendations presented in writing and state all motions /recommendations presented verbally before permitting debate on the question, except when otherwise provided in this by -law. 10.2 Rules of Debate Members In addressing the Council/Committee, no member, shall: a) speak disrespectfully of Her Majesty The Queen :or any of the Royal Family, or of the Governor- General, Lieutenant- Governor or any member of the Senate the House of Commons of Canada, or the Legislative Assemblyof Ontario. b) use offensive, insulting or; improper, language in or against the Council or any member thereof, employees of the Township or citizens of the Township. c) speak beside: the question in debate. d) criticize any decision of Council /Committee except for the purpose of moving that the= question be reconsidered. e) disobey the rules of Council /Committee or a decision of the Head of Council/Chair on questions out of order or practice, or upon the interpretation of the rules of the Council /Committee. 10.3 Rules of Debate In Council /Committee 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 12 of 21 a) Every member when speaking to any question or motion shall respectfully address the Mayor /Head of Council or Chair. b) When a member is speaking, no other member shall pass between him /her and the Chair, or interrupt him /her except to raise a point of order. c) Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. Page 88 of 114 Schedule "A" to By -law No. 2010 -080 Page 13 of 21 d) No member shall speak to the same question for longer than 2 (two) minutes. With the leave of Council /Committee, a supplementary question with a further 1 (one) minute, may be granted. (i) 11.0 VOTING 8c) Doug Irwin, Director of Corpo... A member may ask a question only for the purpose of obtaining facts relevant to the matter under discussion and necessary for a clear understanding thereof. (ii) All questions shall be stated succinctly and questions shall not be used as a means of making statements or assertions. 11.1 Voting Head of Council The Mayor /Head of Council (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 11.2 Voting Chair of Committee of the Whole The Chair of Committee of the Whole (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 11.3 Voting Chair of Committee or Technical Support Group of Council Members of Council sitting as members of Committees or Technical Support Groups of Council may not vote with the members of the committee /technical support group on any question. 11.4 Voting on Questions a) When the Mayor /Head of Council or Chair calls for the vote on a question, each member shall occupy Fis /her seat and shall remain there until the result of the vote has been declared by the Mayor /Head of Council or Chair. During such'time no member shall walk across the room or speak to any other member or. make any noise or disturbance. b)' After a question is finally put by the Mayor /Head of Council, Chair or member, no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. c) Every member present at a meeting of the Council /Committee, when a question is put, shall vote thereon, unless he /she has declared any pecuniary interest, direct or indirect in the question. d) The manner of determining the decision of the Council /Committee on a motion shall be by a "show of hands e) Any motion shall require four affirmative votes in order to be valid and binding on Council. Where only a quorum is present, a resolution /recommendation, in order to carry or be passed, must be affirmed by the majority of the quorum. 11.5 Failure to Vote Failure to vote by any member present, except when a member has declared a pecuniary interest, shall be taken as a negative vote. 11.6 Appeal of Declaration of Result a) Council Meetings If a member who has voted on a question disagrees with the declaration of the Mayor /Head of Council or Chair that the question is carried, or lost, he /she may, but only immediately after the declaration by the Mayor /Head of Council or Chair, appeal the declaration. On an appeal by a member, the Mayor /Head of Council or Chair shall call for a recorded vote to be taken on the question in the manner prescribed in Section 11.8 of this By- law. Page 89 of 114 11.8 Recorded Vote 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 14 of 21 b) Committee of the Whole and Committees or Technical Support Groups of Council An appeal of the Declaration of Result by the Chair of a Committee/Technical Support Group of Council shall be to the Mayor /Head of Council in Council. 11.7 Equality of Votes Where a vote on a question results in an equality of votes, the result shall be deemed to be negative. a) When a member present requests, immediately prior to or immediately subsequent to the taking of the vote, that the vote be recorded, each member present, except a member who is disqualified from voting by any Act, shall announce his /her vote openly. b) The Mayor /Head of Council or Chair, immediately following the request for a recorded vote, will put the question again. c) All members present at the Council or Committee Meeting, unless disqualified from voting by any Act, must vote in alphabetical order, beginning with the member who has requested the recorded vote. The Clerk shall call each member individually, record the member's vote, and report the result of the vote to the Mayor /Head of Council or Chair. d) The Mayor /Head of Council or Chair shall vote last. 11.9 Voting Closed Session'- Meeting a) Subject to Section 11.4, a meeting shall not be closed to the public during the taking of a vote. b) Notwithstanding.Section 11:4, a meeting may be closed to the public during, the taking of a vote where: i) Section 5.2'permits a meeting to be closed to the public; and ii) The vote's for a procedural matter or for giving directions or instructions; to officers, employees or agents of the Township or persons retained by or under contract with the Township. 12.0 MOTIONS /RECOMMENDATIONS 12.1 Motions /Recommendations General a) Motions /recommendations, or notices thereof, shall be in writing, moved and seconded. b) Every motion /recommendation, when duly moved and seconded, shall be received by the Mayor /Head of Council or Chair, and shall then be open for discussion prior to the vote being taken. Immediately preceding the taking of the vote, the Mayor /Head of Council or Chair, may state the question in the form introduced and shall do so if required by a Member. He /she shall state the question in the precise form in which it will be recorded in the minutes. c) The following matters may be introduced orally, without written notice, and without leave: (i) a point of order or personal privilege (ii) presentations of petitions (iii) a motion to suspend a rule of procedure or in compliance with a rule of procedure (iv) a motion to adjourn (not debatable) (v) a motion that the vote now be taken (vi) a motion that the Council resolve itself into a Committee of the Whole (not debatable) Page 90 of 114 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 15 of 21 d) When the motion, under consideration, concerns two or more matters, a vote on each matter, upon the request of any member, may be taken separately. e) A motion in respect of a matter which is beyond the jurisdiction of Council shall not be in order. f) No member shall speak to a motion more than once, without leave from the Mayor /Head of Council or Chair. Each Member shall confine their remarks to a limit of 2 (two) minutes. 12.2 Withdrawal of a Motion After a motion has been received and /or read by the Mayor /Head of Council or Chair, it shall be deemed to be in the possession of the Council /Committee but may be withdrawn by the mover, with the consent of the seconder, prior to amendment or voting thereon. 12.3 Motion to Amend A motion to amend: a) shall be presented in writing. b) shall be relevant to the question to be received. c) shall not be received proposing a direct negative to the 'question. d) shall receive disposition of Council /Committee prior to a decision on the main question. e) shall be disposed of in the reverse order of presentation to any further amendment and /or the original motion. f) shall not. be further amended, more than once, provided that further amendment may be made to the original motion. g) may propose a separate and distinct disposition of a question. 12.4 Notice of Motion a) A motion to rescind or that has the effect of being contrary or opposite to a motion entered upon the minutes shall be received or put only when notice of intention to introduce such motion is given in accordance with Section 12.4 (b). b) Notice of motion requires the Member of Council to provide, at a minimum, a brief verbal explanation of the matter and to provide the Mayor /Head of Council with a written motion at a regularly scheduled meeting of Council. Such motion shall be provided to Members in an agenda for consideration by Council at its next regularly scheduled meeting. 12.5 Motion to Reconsider After any question has been decided, the following shall prevail: a) A motion to reconsider a question can only be made by a Member who voted on the prevailing side, or a Member who was absent from the meeting when the question was considered, and must be made on the day the vote was taken or at the next succeeding regular meeting of Council. b) No discussion, except that obtaining information that justifies the reconsideration, shall be allowed until the motion for reconsideration is decided upon. c) No main motion may be reconsidered and no further discussion of the main motion may take place more than once in a ninety -day period. Page 91 of 114 13.0 AGENDA AND MINUTES 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 16 of 21 13.1 Council Agenda a) The Clerk shall forward all notices and agendas, to each member of Council, for regular meetings of Council a minimum of 48 hours in advance of such meetings. b) In accordance with the Township's Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a critical nature. In the event of a matter of a critical nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a critical nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, in consultation with the Chief Administrative Officer, is satisfied that the matter is of a critical nature, and cannot wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township's website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is .deemed to be of a critical nature when it will negatively impact the health, safety and well -being of persons, expose the municipality to°liability, or negatively impact the municipality's position in negotiation, if Council does not make a decision and the Township does not apt tin the matter prior to Council's next regular meeting. d) When the Clerk's office has not been advised in a timely "fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of :a critical nature as defined in Section 13.1c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Council's, consideration. e) The Order, of the Day shall have preference during the Council meeting, save and except that the Mayor /Head of Council may change the order at any time during the meeting. Order of the >Dav The business of Council shall be taken up in the following order: 1. Call to Order Moment; of Reflection 2. Adoption of the Agenda 3. Disclosure of Pecuniary Interest 4. Minutes of Council 5. Minutes of Committees 6. Recognition of Achievements 7. Public Meetings 8. Deputations 9. Reports of Municipal Officers 10. Reports of Members of Council 11. Consent Agenda 12. Communications 13. Notice of Motions 14. Closed Session Items 15. By -laws 16. Confirmation By -law 17. Announcements of Interest to the Public 18. Questions from the Public Clarifying an Agenda Item 19. Adjournment Page 92 of 114 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 17 of 21 13.2 Committee Agenda a) The Clerk shall forward all notices and agendas, to each member of Council and Committee, for regular Committee/Technical Support Group meetings a minimum of 48 hours in advance of such meetings. b) In accordance with the Township's Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a critical nature. In the event of a matter of a critical nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a critical nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, in consultation with the Chief Administrative Officer, is satisfied that the matter is of a critical nature, and cannot wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township's website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a critical nature when it will negatively impact the health, safety and well -being of persons, expose the municipality to liability; or negatively impact the municipality's position in negotiation, if Committee does not make a recommendation for Council's consideration at. Council's next regular meeting and the Township must act immediately upon Council's decision at such meeting. d) When the Clerk's office has not; been advised in a timely fashion to permit a matter to be included on the agenda, and.such matterdoes not meet the definition of a matter of a critical nature as defined in Section 13.2c), the matter shall be referred.to the appropriate %staff member for consideration prior to being brought forward for Committee's consideration. 13.3 Minutes Council and Committee` The minutes of."meetings of Council and Committee shall record, without note or comment: a) the place, date and time of meeting; b) the names of tho present; c) disclosure of pecuniary interest and the nature thereof; d) the fact of the holding of ;a closed meeting and the general nature thereof; e) all resolutions /recommendations, decisions and proceedings of the meeting. 14 PUBLIC MEETINGS /PUBLIC INFORMATION SESSIONS a) Council, from time to time, may conduct Public Meetings or Public Information Sessions for any purpose giving such notice as may be deemed necessary or required by legislation or the Township's Notice Policy. b) Public Meetings required to fulfill a condition imposed by a decision of the Township of Oro Medonte Committee of Adjustment, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council. c) Public Meetings required for an application, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council, or if deemed necessary by the Clerk, or designate, shall be conducted as a separate meeting on a designated day. d) All Public Meetings /Public Information Sessions shall be digitally recorded, and such recording shall be available to the public through the Township website. Page 93 of 114 15.0 PETITIONS AND COMMUNICATIONS 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 18 of 21 a) Every communication, including a petition designed to be presented to the Council and filed with the Clerk, shall be legibly written or printed; shall not contain any obscene or improper matter or language; shall be signed and dated by at least one person; and shall include an address and telephone number where return correspondence or contact is to be directed. b) Petitions designed to be presented to the Council and filed with the Clerk, shall contain original signatures, and all information on the petition, including names, addresses and telephone numbers shall become part of the public record of the meeting at which it is received. c) Communications addressed to Mayor and Members of Council shall be placed on a Council /Committee of the Whole agenda, at the Clerk's discretion, for disposition. e) Every communication or petition, to be printed on an agenda, shall be delivered to the Clerk no later than 4:30 p.m. on the Wednesday prior to meeting. If, in the Clerk's opinion, the communication /petition is of a time sensitive nature, the Clerk may bring forward -such communication /petition for Council's consideration, after the aforementioned deadline. 16.0 DEPUTATIONS /DELEGATIONS a) Council /Committee will entertain up to three (3) deputations /delegations per meeting. b) Persons desiring to present information verbally on matters fact or make a request of Council /Committee shall give notice, in writing on the prescribed form, to'theClerk by 4:30 p.m. on the Wednesday of the week prior to the preferred meeting stating the purpose of the Deputation and providing a general outline of the subject'rnatter. c) No additional ,.deputations to Council Will be permitted with respect to any applications' Which have proceeded through a Public Meeting in accordance with the PlanningAct. d) Council /Committee may, at its sole discretion, entertain deputations /delegations with less notice as circumstances warrant. When determining if a deputation /delegation will be heard with less notice than stipulated;in Section 16 b), consideration shall be given to the Township's Accountability and Transparency Policy. e) Deputations shall be limited in speaking to not more than ten (10) minutes. f) A delegation wishing to appear before Council /Committee shall be limited to no.'?more than two (2) speakers with a total speaking time of not more than ten 00) ninutes. g) Upon consent of the majority of Members present, the ten (10) minute time limit for deputations /delegations may be extended. h) Persons requesting to appear before Council /Committee shall be advised of the time limitation in advance of their deputation. i) Specific types of audio visual equipment may be used to assist in deputations /delegations to Council /Committee, provided that such equipment has been requested from the Clerk at the time of the deputation /delegation request. Deputation /delegation material must be provide in an electronic format to the Clerk by 4:30 p.m. on the Monday prior to the meeting date. j) The Chair of a Committee Meeting or Council Meeting may expel or exclude from the meeting, any person who in the opinion of the Chair, has behaved improperly. k) Deputations /delegations appearing before Council /Committee with respect to the same matter on the agenda will be requested to limit their deputation so as not to repeat the same points. I) Deputations /delegations to Council /Committee will be limited to one appearance before Council /Committee with respect to the same matter. Page 94 of 114 Schedule "A" to By -law No. 2010 -080 Page 19 of 21 m) Deputations /delegations to Council /Committee will be encouraged to provide written copies of presentations. n) No deputation /delegation shall: i) Speak disrespectfully of any person; ii) Use improper language or unparliamentary language; iii) Speak on any subject other than the subject for which they have received approval to address Council /Committee; N) Disobey the rules of procedure or a decision of the Chair of Council /Committee. o) Upon the completion of comments to Council /Committee by a deputation /delegation, any discourse between the members of Council /Committee and the deputation /delegation shall be limited to members asking questions for clarification and obtaining additional, relevant information only. Members of Council /Committee shall not enter into debate with the deputation /delegation respecting their comments. 17.0 BY -LAWS a) Every by -law shall be introduced upon, notion by a Member of the Council, specifying the title and number of the By-law. b) Every by -law when introduced shall be in typewritten form and shall contain no blanks except such,as may be required to conform to accepted procedure or to comply with provisions of any act and shall be completed by the Clerk with the exception of the number and date thereof. c) All amendments to any by-law approved by Council shall be deemed to be incorporated into the by -law and if the by =law is enacted and passed by the Council, the amendments shall: be inserted therein by the Clerk. d) Every by -law shall have three readings prior to it being passed. e) The first, second and third readings of all by -laws listed on an agenda, with the exception, of the Confirmation By -law, shall be the subject of one motiop, unless, a`separate vote is requested by a Member of Council, or deemed appropriate by the Clerk. f) If the Council determines that the by -law is to be considered in Committee of the Whole, it shall be so considered prior to the third reading thereof. g) If Council so determines, a by -law may be taken as read. h) The Clerk set out on all by -laws enacted by Council the date of the several readings thereof. i) Every by -law enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Clerk and the Mayor /Head of Council or Chair and shall be deposited by the Clerk in the office for safekeeping. j) 8c) Doug Irwin, Director of Corpo... By -laws approved in accordance with this Procedural By -law will be available on the Township's website once signed by the Mayor /Chair and Clerk. 18.0 COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL a) Committees or Technical Support Groups wholly within the sphere of the jurisdiction of Council may be established, revised, disbanded and replaced as Council deems necessary. b) All members of such Committees /Technical Support Groups shall be residents within the municipality. Page 95 of 114 Statement 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 20 of 21 c) The Mayor shall be an ex- officio member of all Township Committees and Technical Support Groups where not otherwise prohibited by any Act. d) Council of the Township of Oro Medonte, in its sole discretion, may amend the appointment of any public member to a Committee/Technical Support Group during its term. 19.0 CODE OF CONDUCT FOR COMMITTEES OR TECHNICAL SUPPORT GROUP APPOINTEES Persons appointed to Township Committees or Technical Support Groups are representatives of the Township and their conduct reflects on the Township and the Council. Council expects that Appointees will perform their duties with a high standard of personal and professional conduct, integrity, impartiality, good faith and in the best interests of the Township. The Township is committed to providing a safe and secure workplace that respects human rights and is free from violence, discrimination; threats and harassment. The Township will not tolerate any action or failure to act which results in violence, discrimination, threat, harassment or a violation of the human rights of any employee, or persons appointed to Committees or TechniCaf Support Groups:, Principles of Conduct a) All members of Committees or Technical Support Groupsof the Council of the Township of Oro Medonte shall i) Promote the general goals, objectives, and policies of the Township. ii) Convey the position of the Committee/Technical Support Group, and Council once a question has bebi decided, whether they are in favour or opposed. iii) Not'disclose any written or verbal information received at a meeting or part =of a meeting closedto the general public; Declare where a pecuniary interest or possible pecuniary interest exists, and 'shall not participate in the discussion of or vote on any question with respect to the matter; Not discriminate or harass another member of Council, Committees, Technical Support Groups, staff or public. vi) Not benefit`from the use of information acquired or used, and that is notrgenerally available to the public, during the course of their duties. vii) Council Appointees, their immediate family and family members residing in their households may not sell goods, materials or services to the Township without the express permission of the Chief Administrative Officer. viii) Not place themselves in a position where they could derive any benefit or gain from any Township contracts, persons, groups, companies or organizations with which the Township does business. ix) Not accept gifts that are given in anticipation of special consideration by the Township. Conseouences for Violations of Code of Conduct All reports of incidents shall be considered serious, will be investigated and appropriate action will be taken, up to and including removal from the Township Committee or Technical Support Group. Page 96 of 114 20.0 CONFIRMATION BY -LAW 21.0 SUSPENSION /AMENDMENT OF PROCEDURE 8c) Doug Irwin, Director of Corpo... Schedule "A" to By -law No. 2010 -080 Page 21 of 21 a) There shall be enacted a by -law at the end of each Council Meeting to confirm each recommendation contained in a Report of the Committee of Council and, in respect of each motion, resolution and other actions passed and taken by the Council at the meeting, except where the prior approval of the Ontario Municipal Board or any other body or agency is required. b) A motion for leave to pass a by -law to confirm the proceedings of a meeting of Council shall be voted on without debate. a) Any procedure required by this by -law may be suspended with consent by a 2/3 vote of the Members of the Council present. b) No amendment or repeal of this By -law or any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council. The waiving of this notice by the Council is prohibited. Page 97 of 114 BY -LAW NO. 2010 -081 8d) Doug Irwin, Director of Corpo... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2007 -069 and 2008 -078 WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the Members of Council of the municipality and of the officers and employees of the municipality; AND WHEREAS Council deems it expedient to pass a By -law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups and for expenses for employees; NOW THEREFORE the Council of the Township of Oro Medonte hereby enacts as follows: 1. That Schedules "A "B" and "C" appended hereto from part of this By -law. 2. That By -law Nos. 2007-069 and 2008 -078 are hereby repealed. 3. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND tSECOND .TIMETHIS'' DAY OF 2010. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 98 of 114 Schedule "A" to By -law No. 2010 -081 REMUNERATION OF COUNCIL MEMBERS 8d) Doug Irwin, Director of Corpo... 1. The annual remuneration for Members of Council for 2010 shall be: Mayor 25,182.06 Deputy Mayor 19,465.89 Councillors 14,432.17 2. That the annual remuneration for Members of Council shall be subject to an annual escalation factor of the lessor of: The annual rate of inflation being the increase in the Consumer Price Index (CPI) for the prior year; or The cost of living adjustment stipulated for the current year in the collective agreement 3. Members of Council shall receive, in addition to their an nual remuneration, per diem payments as follows: 75.00 for each half day or evening meeting 150.00 for each full day meeting 4. The per diem stipulated in Section ;3 shall exclude the following: 4.1 Attendance at Regular evening meetings of Council, as defined in the Procedural By -law 4.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 4.3 Attendance at special functions /events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. Theper diem stipulated in Section 3 shall apply to the following: 5.1 Attendance at Regular day meetings of Council, as defined in the Procedural By -law, in the months of July, August and December of each year; 5.2 Attendance at Committee of the Whole meetings and Special meetings of Council, as defined in the Procedural By -law; 5.3 Attendance at Public Meetings /Public Information Sessions, as defined in the Procedural By -law, when such meetings are conducted as a separate meeting on a designated day; 5.4 Attendance at meetings of local boards, committees /technical support groups or special Ad -Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council; 5.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council; 5.6 Attendance at special meetings required for a specific purpose relative to municipal business, including interview committees, and authorized by resolution of Council; Page 99 of 114 8d) Doug Irwin, Director of Corpo... 5.7 Attendance by the Mayor, or his /her designate, at business functions as representatives of the municipality, including the Mayor in his /her capacity as ex- officio, or his /her designate, in an ex- officio capacity; 5.8 Attendance at non committee /technical support group meetings where the Members of Council's attendance has been authorized by resolution of Council. 6. When a Member of Council has been appointed by resolution of Council to a local board, regulatory body or committee which compensates its members directly, the Member of Council shall be entitled to the difference, if any, in compensation and expenses received from the local board, regulatory body or committee and the amounts of compensation and expenses stipulated in this by- law. Page 100 of 114 Schedule "B" to By -law No. 2010 -81 REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS COMMITTEES/TECHNICAL SUPPORT GROUPS 75.00 for each half day or evenings meeting 150.00 for each full day meeting 8d) Doug Irwin, Director of Corpo... 1. The Public Members of the: Accessibility Advisory Committee Recreation Technical Support Group shall receive per diem payments as follows: 40.00 for each half day or evening meeting 80.00 for each full day meeting 2. The Public Members of the Committee of Adjustment shall receive per diem payments as follows: 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 3.1. Attendance at meetings of the local >board or committee; 3.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 3.3. Attendance at special meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 4 The above remuneration and per kilometer payments shall be paid on a semi- annual basis, upon submission of a statement approved by the Treasurer. Page 101 of 114 1. PER KILOMETER PAYMENTS Schedule "C" to By -law No. 2010 -081 8d) Doug Irwin, Director of Corpo... EXPENSES FOR MEMBERS OF COUNCIL. COUNCIL'S APPOINTEES TO LOCAL BOARDS COMMITTEES AND EMPLOYEES 1.1 The municipality shall compensate Members of Council, Council's Appointees to Local Boards Committees/Technical Support Groups and employees at the rate of $.44 per kilometer for the use of non township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on July 1st each year to $0.055 below the CRA rate for Ontario for the previous year. 1.2 Members of Council shall receive a per kilometer payment, in addition to the applicable per diem, for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 5 of Schedule "A 1.2.1 The Mayor, or his /her designate, and/or the appropriate Ward Councillor shall receive a per kilometer payment for travel from their residence and back to attend a function for the purpose of presenting Congratulatory Certificates on behalf of the Township. 1.3 Members of local boards committees /technical support; groups shall receive a per kilometer payment for travel from their residence back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule "B 1.4 Township employees shall receive a per kilometer payment for each kilometer driven in a non township owned vehicle while on Township business. 2. LUNCHEON DINNER MEETINGS 2.1 The municipality shall, be responsible for the cost of Council or Committee luncheon /dinner meetings when such meetings are called by Council or the Committee concerned. 22 Council members and. Senior Staff shall have the discretion to invite visitors for lunch or dinnerin connection with Township business and such expense shall be borne by the Township. 3. CONFER CONVENTIONS, SEMINARS AND MEETINGS 3.1 Attendance; at conferences, conventions, seminars and meetings shall be pre authorized by,Council resolution or in accordance with Township policy. 3.2 The following expenses shall be paid: i) Hotel /Motel accommodation actual cost ii)Parking actual cost iii) Registration actual cost iv) Meals and incidental expenses actual cost to a maximum of $100 /day v) The municipality will provide registration for a double room, when a spouse is attending an approved conference, convention or seminar. 4. ADVANCES 4.1 The Treasurer shall have the authority to furnish advances to meet estimated expenses for those authorized to attend conferences, conventions and seminars. 5. EXPENSE STATEMENTS 5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of items in a form recommended by the Treasurer. Page 102 of 114 Municipality: Township of Oro OMedonte Sector: Fire Verification: u Please attach your completed "Municipal Annual Maintenance Checklist" and have officials sign below as indicated. We, the undersigned, declare that the Township of Oro Medonte (municipality) has completed all of the necessary requirements of the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04. Form C -2 -10 Communi rgency Management Coordinator EMO Use Only: Data verified by (Field Officer): Head Office receipt (EMA): 11a) Richard Playfair, Director of Fire Emergency Services,... Annual Emergency Management Program Statement of Completion Emergency Management Ontario 2010 Date He :d of Covnci Date April. 7 2010 April. 7 2010 Date: Date: Page 103 of 114 11a) Richard Playfair, Director of Fire Emergency Services,... Municipal Emergency Management Program Annual Maintenance Checklist The following checklist has been developed from the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04. Municipality: Township of Oro Medonte Sector: Fire Emergency Services Date Confirmed by Field Officer 1. Does the municipality have a Community Emergency Management YES Coordinator (CEMC)? (0.Reg.380/04,s.10(1)) 2. Has the CEMC (and any alternates) completed the required training? YES (O. Reg.380 /04, s.10(2)) 3. Does the municipality have a community emergency management program YES committee and has it met? (0. Reg. 380/04, s.11) 4. Does the municipality have a current by -law adopting its emergency YES management program? (EMCPA s. 2) 5. Has the municipality's Community Risk Profile been reviewed and is it YES current? (EMCPA s. 2) 6. Has the municipality's Emergency Response Plan been reviewed and has a YES NO copy been submitted to EMO if revised? (EMCPA s.3.1 (1), s.3.1(6) s. 6.2 (1) (Reviewed March 22, 2010, yet to be forwarded) 7. Is the municipality's by -law adopting its emergency response plan current? YES (EMCPA s. 3 (1)) 8. Does the municipality have a designated Emergency Operations Centre? YES (2) (O.Reg.380 /04,s.13 (1)) 9. Does the municipality's EOC have appropriate communications systems? YES (0. Reg. 380/04,s.13 (2)) 10. Has the municipality's Critical Infrastructure Identification been reviewed YES and is the list current? (EMCPA s. 2.1 (3)) 11. Has the municipality conducted its required annual training for the YES Community Control Group and staff? (EMCPA s.2.1(2), O. Reg. 380/04,s.12 (3)) 12. Has the municipality conducted its required annual Exercise for the YES Community Control Group? (EMCPA s.2.1(2), O.Reg.380 /04 s. 12 (6)) 13. Has the municipality designated an employee to act as its Emergency YES Information Officer? (O.Reg.380 /04, s. 14 (1)) 14. Has the municipality Ceitrtiftted a Public Education program? EMCPA s. YES 2.1 (2c)) 15, Has the municipality's Emergency Management Program Committee In Progress conducted an Annual Review of the Program? (O_Reg.380 /04,s.11 (6)) (In Progress) Form C•1 -TO Emergency Management Ontario 2010 Page 104 of 114 11 11b) Memorandum dated April 26, 2010 from Richard Playfair, Direc... MEMORANDUM To Mayor And Members of Council cc: Mr. Jerry Ball Director of Transportation Environmental Services From: Richard Playfair R.M. File Fire Chief Director of Fire Emergency Services Date: April 26, 2010 Roll Subject: Fire Emergency Services Pickup Acquisition INTRODUCTION Proud Heritage, Exciting Future At the Committee of The Whole Meeting on March 24, 2010 it was approved that Fire Emergency Services were to send out quotes for two vehicle replacements not to exceed $25,000 for each vehicle. Quotes were received from the following respondents on the Departmental pickup trucks that are described as: COMPARISON OF QUOTES Tom Smith Chevrolet Dealer Midland $25,749.00 ea. Thor Ford Motors Orillia $24,975.26 ea. VEHICLE REQUIREMENTS Two 1/2 Ton Pickup trucks, Ford Model XLT, red in color, Two wheel drive, extended cab, power locks, power windows, red fiberglass cap, and box liner. RECOMMENDATIONS In keeping with appropriate fleet purchasing policy, Fire Emergency Services therefore, is prepared to recommend a purchase of these two units from Thor Ford Motors of Orillia at a cost not to exceed $49, 950.52. Page 105 of 114 CONCLUSION 11b) Memorandum dated April 26, 2010 from Richard Playfair, Direc... The cost of purchasing these two replacement vehicles will provide a vital service for the Fire Emergency Services Department while remaining within the financial constraints set out by Council during the 2010 approved Budget. Submitted by: Richard Playfair Fire Chief Director of Fire Emergency Services Page 106 of 114 MEMORANDUM To: Mayor And Members of Council cc: Mr. Robin Dunn From: Richard Playfair Fire Chief Director of Fire Emergency Services Date: April 28, 2010 Subject: Fire Prevention Public Education Fire Investigative Teams 1 INTRODUCTION 1 In September 2009 the Fire Prevention Bureau was charged with the responsibility of setting the terms of reference for two very important functions for our public service in the Township of Oro Medonte. These two functions are the Fire Prevention and Public Education initiatives and the Fire Investigative Team concepts. Under the guidance and direction of Chief Playfair the Fire Prevention Bureau was to return with a set of Terms of Reference for each proposed service. 1 NEED OF SERVICES Fire Prevention Public Education 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... Improves the delivery of Prevention Programs from the Ontario Fire Marshal Enhances our ability to reach every sector of our Township Allows public input into the Prevention Team concept Increases the interest in Public involvement into Prevention planning Helps deliver the message of Emergency Management Provides an educational contact through our schools Educates firefighters on the Fire Preventative initiatives for our community Creates a contact with the Public Safety Council through Fire Prevention Fire Investiaations Delivers a training program to Firefighters to participate in Fire Investigations Sets a full service investigative team to have defensive reports of investigations Determines Origin Cause of fires of a significant nature Reduces significantly the liabilities to the Township Prevents reoccurrence of causes of fires through Prevention initiatives Allows Department wide participation and Fire Cause understanding Provides detailed documentation on each structural fire Page 107 of 114 Proud Heritage, Exciting Future 1 CONCLUSIONS 1 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... Cost savings with the Investigative courses to be delivered by Chief Playfair Ability to assist the Fire Marshal's Office in Fire Cause Investigations Delivers a positive message to insurance Companies assisting in their investigative process Sets a program of Fire Cause Determination and understanding throughout the Department 1 BENEFITS OF PREVENTION TEAMS The benefits of the fire Prevention team concepts are as follows: Department wide participation in Fire Prevention Provide additional programs to the community Develop a Team concept in delivery of services to the community Initiate new and approved programs to the schools and to the elderly Reduce the possibility of litigation to the Township Identify the fire risks in the community through fire investigations Introduce appropriate investigative practices to prevent reoccurrence Development of team cooperation and coordination concept between Stations 1 FINANCIAL IMPLICATIONS The financial implications are minimal in terms of costing. Each member that participates successfully will be required to write for their International License through National Association of Fire Investigators. This cost will be approximately $600.00 per member, this would only affect the 2011 budget to the extent of $3,600.00 for all six members to be Internationally Qualified Fire Investigators. The directives and program course that Fire Prevention Officer Deborah Anderson (contract) was directed to carry out by my office is, in my opinion, an absolute necessity in order for Oro Medonte Fire Emergency Services to launch into the new age of Public Safety Service. Ms. Anderson has been relentless in her quest to ensure that these Terms of Reference reach every part of our Community with a positive impact for our citizens of the future. The attached Terms of Reference shall undoubtedly form an important portion of our Master Fire Plan that shall commence in 2010. Please review these Terms of Reference and understand the importance they have with our service providers and the Community as a whole. Understanding the complexities of these two ventures will have a huge impact on the way we deliver our services to our community while at the same time providing an understanding of the importance of Fire Prevention Public Education and Fire Investigative Services. Submitted by: Richard Playfair Fire Chief Director of Fire Emergency Services 2 9, Page 108 of 114 BACKGROUND In 1997 the ONTARIO FIRE MARSHAL introduced the Fire Protection and Prevention Act indicating that all Municipalities throughout Ontario are required to have a Fire Prevention Officer that can deliver a number of programs as Public Education to their respective Municipality. Oro Medonte hired a Fire Prevention Officer that carried out a number of inspections and a Fire Prevention initiatives through Public Education that eventually was discontinued in the late 90's. And programs went by the way side. Today with the Fire Prevention Bureau in Oro Medonte the Contract Fire Prevention Officer has worked relentlessly toward development of a Fire Prevention Team in order to deliver the many programs expected by the Ontario Fire Marshal. The Fire Prevention Team would consist of volunteers within the Department and also outside representatives working in concert with the Fire Prevention Officer to ensure that a high degree of Fire Safety Awareness is taught throughout our community. AUTHORITY The Fire Prevention Committee operates under the authority of the Fire Chief further to the Township of Oro Medonte Council. NAME The Committee from this point forward will be known as the "Oro Medonte Fire Emergency Services, Fire Prevention Team" PURPOSE 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... TERMS OF REFERENCE "FIRE PREVENTION PUBLIC EDUCATION TEAM" The purpose of this committee is to act in an advisory capacity to the Fire Chief on matters related to Fire Prevention /Public Education programs and events. MEMBERSHIP The Committee shall consist of a Coordinator (FPO) and 5 members. The five members will be selected based on the applications of each station to the Fire Chief. The parties may each appoint an alternate to serve in the absence of a regular member. 1 Page 109 of 114 QUALIFICATIONS To be qualified a member shall: 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... Be a volunteer fire fighter with Oro Medonte Fire Emergency Services and one member of the community at large. MEMBERS DUTIES Any committee member who misses three consecutive meetings without notification may be assumed to have resigned. Coordinator FPO): The Coordinator (FPO) shall chair all regular and special meetings of the Committee. The Coordinator (FPO) shall work with support staff to ensure that agendas with supporting documentation are circulated to all committee members prior to meetings. The Coordinator (FPO) will ensure all minutes are kept of all meetings and copies shall be forwarded to the Fire Chief and Committee Members. The Coordinator (FPO) will order all required pamphlets and material. MEMBERS TASKS Attend meetings for the Fire Safety House; arrange dates; personnel to run the house. Prepare displays for Fire Prevention Public Education programs and events. Prepare organize School Demonstrations ie; arrange trucks and personnel to attend. Review and make recommendations on Lesson Plans. Prepare age appropriate lesson plans /presentations for school grade levels. Review and make recommendations on Games and presentations. Review and make recommendations on Fire Safety Plans. Attend schools and deliver Lesson Plans /presentations. Prepare Fire Prevention Messages for signs. PSA Assist with Fire Inspections. Plan and prepare for mandated Fire Safety Programs. Plan and participate in Fire Extinguisher Training. REQUIRED PROGRAMS The Ontario Fire Marshal requires that certain programs be delivered to the community. These programs are essential in order to provide a Life Safety Net for the young and old in our community of Oro Medonte. The Fire Prevention Team shall deliver the various programs that are provided to our department in a rigid format in order to have consistency throughout Ontario. Below are listed the Provincial Programs: 2 Page 110 of 114 PROGRAMS: 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... Fire Prevention Week October 3 -9 2010 Emergency Preparedness Week May 2 8 Older and Wiser (Big Cedar Estates, Warminster Seniors) Alarmed for Life Year round Smoke Alarm Program Tapp C Year round Schools with Fire Safety House Month of May (end i.e.; may 21 -28) Home Fire Escape /Evacuation Plan Fire Chief for a Day- Ontario Fire Chiefs Association Fire Safety Plans Review and Approval (Fire Safety Plan Boxes) Learn not to burn Risk Watch Educational Inspections Fire Inspections Inspections Assistance COMMUNITY EVENTS: Travelling Council Meetings Richards Farm Equipment /Safety Show —April 10,2010 Emergency Preparedness Week May 2 -8 Pancake Day- May 8 Burl's Creek Public Functions Oro World's Fair —September 17 18 Oro 77's Hockey Game Horseshoe Valley Fire Works -July Daycare /Schools demonstrations- Requests Fire Safety House Seniors in Big Cedar Estates SCFPOA Meetings Connection to the Community Program Fire Prevention Public Announcement (Billboard) MEETINGS The Committee shall meet regularly once a month. Special meetings may be called by the Coordinator (FPO). FINANCE Expenses of the Committee will, subject to prior approval of the Fire Chief, be borne by Oro Medonte Fire Emergency Services. Last amended: March 11, 2010 Deborah Anderson 3 Page 111 of 114 BACKGROUND AUTHORITY 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... TERMS OF REFERENCE "FIRE INVESTIGATIVE TEAM" Fire Investigations are not a mandate requirement by the Fire Marshal's Office through to a Municipal Fire Department. However, it becomes a benefit to the fire department, municipality and insurance companies to prepare a defensive investigative report in order to document how the fire department responded to the incident in terms of response times, fire ground actions and suppression techniques in addition to identifying the origin, cause and circumstances of the fire. The fire Investigative report would also identify fire risks and groups at risk within the municipality. The Fire Investigative Report can also be utilized as a training tool for Officers and Firefighters The Fire Investigative Team would consist of volunteers within the Department working in concert with the Fire Prevention Officer to ensure that a high degree of defensive Fire Investigations are conducted within the Municipality of Oro Medonte and render opinions as to the prevention of such incidents from re- occurring. This will allow the Oro Medonte Fire Emergency Services to be armed with information to assist in educating the public on fire safety and fire prevention. The Fire Investigative Committee operates under the authority of the Fire Chief further to the Township of Oro Medonte Council. NAME The Committee from this point forward will be known as the "Oro Medonte Fire Emergency Services, Fire Investigative Team" PURPOSE The purpose of this committee is to act in an advisory capacity to the Fire Chief on matters related to Fire Investigations. MEMBERSHIP The Committee shall consist of a Coordinator (FPO) and 4 members. The four members will be selected based on the applications of each station submitted to the Fire Chief. 1 Page 112 of 114 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... QUALIFICATIONS To be qualified a member shall: Be a volunteer Fire Fighter with at least two (2) years experience, Lieutenant or Captain with Oro Medonte Fire Emergency Services. MEMBERS DUTIES Any committee member who misses three consecutive meetings without notification may be assumed to have resigned. Coordinator FPO): The Coordinator (FPO) shall chair all regular and special meetings of the Committee. The Coordinator (FPO) shall work with support staff to ensure that agendas with supporting documentation are circulated to all committee members prior to meetings. The Coordinator (FPO) will ensure all minutes are kept of all meetings and copies shall be forwarded to the Fire Chief and Committee Members. The Coordinator (FPO) will order all required tools and materials. MEMBERS TASKS Shall attend training courses on Fire Investigations NFPA 921. Shall attend all fire scenes with Personal Protective Equipment. Ensure Scene Security and Evidence Preservation. Note taking /documentation. Fire Scene Assessment; exterior, interior, address, location. Prepare witness statements and drawings, i.e. First Responders, Police, home owner, renter, 911 caller, and neighbours. Prepare drawings sketches of fire scene. Photography and Evidence Collection and preservation. Ascertain where smoke alarms are located. Investigative research, i.e. Internet searches, recalls etc. Activation of additional resources. i.e. TSSA, ESA, Enbridge etc. Review evidence, develop hypotheses. Select a hypothesis through process of elimination. Develop a full fire investigative report determining cause, origin and circumstances if possible. All members will help to develop the Fire Investigative Report by providing all notes, statements, sketches, drawings, photographs and any other documentation collected pertaining to the investigation. Team members will work in either a Supportive Role or Investigative Role. SUPPORTIVE ROLE: Scene Security /Preservation Note Taking Sketches /Drawings Statements 2 Page 113 of 114 TOOLS Documentation INVESTIGATIVE ROLE: Fire Scene assessment Exterior /Interior Photography Origin Cause Determination Collection of Evidence Preservation of Evidence MEETINGS 11c) Memorandum dated April 28, 2010 from Richard Playfair, Direc... The Committee shall meet regularly once a month. Special meetings may be called by the Coordinator (FPO). TRAINING Training is tentatively scheduled to begin June 3, 2010 and continue until the year 2012. All members will be trained to NFPA 921 "Guide for Fire Explosion Investigations" Tools for the Fire Investigator will be discussed in the training course. A designated vehicle is to be assigned for Fire Investigations and will be equipped with fire investigative tools. FINANCE Expenses of the Committee will, subject to prior approval of the Fire Chief, be borne by Oro Medonte Fire Emergency Services. Last amended: April 28, 2010 Deborah Anderson 3 Page 114 of 114