01 31 2001 COW Minutes
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TOWNSHIP OF ORO.MEDONTE
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SPECIAL COMMITTEE OF THE WHOLE MEETING MINUTES
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Wednesday, January 31, 2001 ~ 9:00 a.m.
Neufeld Room
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Present:
Mayor Ian Beard
Deputy Mayor Neil Craig
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
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Staff Present:
Jennifer Zieleniewski, CAO; Donna Worthington, Acting
Clerk; Keith Mathieson, Manager Public Works; Jerry
Ball, Road Superintendent; Kim Allen, Facility Manager
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Mayor Beard chaired the meeting and called the meeting to order at 9:10 a.m.
1. ADOPTION OF THE AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
3. PROPOSED NEW JOB DESCRIPTIONS
4. PROPOSED NEW ORGANIZATIONAL CHART
5. DISCUSSION RE: REGIONAL ECONOMIC APPROACH
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6. COMMITTEES
a) Community Policing
b) Environmental Advisory
7. DISCUSSION, COUNCILLOR FOUNTAIN, RE: ORILLlA PUBLIC LIBRARY
BOARD.
8. IN-CAMERA
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a) Update re: OMB
b) Legal Opinion re: IPA
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Motion No.1
Moved by Marshall, Seconded by Dickie
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It is recommended that the agenda for the Special Committee of the Whole meeting,
Wednesday, January 31,2001 be adopted as printed and circulated.
Carried.
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Motion No.2
Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. ADM2001-08 by Jennifer Zieleniewski, CAO re:
Proposed Job Descriptions be received and the recommendations for Section One
be adopted as follows:
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1) That staff is authorized to hold a competition for an additional Water
Technician.
2) That the administration for roads capital construction be reassigned to the
Roads Superintendent and that the job descriptions be amended accordingly.
3) That the Manager of Public Works' title be amended to the Director of
Engineering and Environmental SeNices.
4) That the Manager of Public Works position be dissolved.
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Carried.
Motion No.3
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. ADM2001-08 by Jennifer Zieleniewski, CAO re:
Proposed Job Descriptions be received and the recommendations for Section Two
be adopted as follows:
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1) That the merger between the former Roads and Recreation departments
continue.
2) That the affected Recreation facility operators are now recognized has roads
employees know as operators.
3) That the position of Manager of Operations be approved and that the south
yards Foreman be offered the position.
4) That staff is authorized to post the south yards Foreman position.
5) That staff is authorized to hold a competition for the vacant Equipment Operators
position.
6) That the Roads Superintendent title be amended to Public Works
Superintendent.
7) That the Roads Superintendent position be dissolved.
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Carried.
Motion No.4
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Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. ADM2001-08 by Jennifer Zieleniewski, CAO re:
Proposed Job Descriptions be received and the recommendations for Section Three
be adopted as follows:
1) That the position of Manager of Building Services be approved and that the
Facilities Manager be offered the position at the appropriate time.
2} That the position of Facilities Manager be dissolved.
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Carried.
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Motion No.5
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Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. ADM2001-08 by Jennifer Zieleniewski, CAO re:
Proposed Job Descriptions be received and the recommendations for Section Four
be adopted as follows:
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1) That the Project and Technical Support Manager's position is considered vacant
at this time.
2) That the position of Manager of Information Technology be approved.
3) That the Project and Technical Support Manager be offered the position of
Manager of Information Technology.
4) That the Payroll/Data Entry Clerk's position is considered vacant at this time.
5) That the position of Human Resources Officer be approved.
6) That the Payroll/Data Entry Clerk be offered the position of Human Resources
Officer.
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Carried.
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Motion No.6
Moved by Dickie, Seconded by Marshall
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It is recommended that Report No. ADM2001-08 by Jennifer Zieleniewski, CAO re:
Proposed Job Descriptions be received and the recommendations for Section Five
be adopted as follows:
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1) That the job description for a Community Services Officer be received.
2) And further staff is authorized to research and develop a mandate for the
delivery of Community Economic Development and report back to Council.
Carried.
Motion No.7
Moved by Hughes, Seconded by Fountain
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It is recommended that the proposed new organizational chart be received.
Carried.
Motion No.8
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Moved by Dickie, Seconded by Marshall
It is recommended that Report No. ADM2001-07 by Jennifer Zieleniewski, CAO, re:
Community Policing Committee be received and adopted and that Council appoint
one member of Council to the Community Policing Committee.
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Deferred.
Motion No.9
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Moved by Hughes, Seconded by Fountain
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It is recommended that Report No. PW2001-05 by Keith Mathieson, Manager Public
Works, re: Environmental Advisory Committee be received and adopted and that
Council authorizes staff to further evaluate the establishment of an Environmental
Advisory Committee.
Carried.
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Motion No. 10
Moved by Fountain, Seconded by Hughes
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It is recommended that the documentation from the Orillia Public Library and the
Severn Township Library Board re: Contract Agreement be received and referred to
2001 Budget deliberations and that staff inquire the status of the Township of
Severn participation.
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Carried.
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Motion No. 11
Moved by Hughes, Seconded by Fountain
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It is recommended that we do now go In-Camera at 12:29 p.m. to discuss an update
re: the OMB Hearing / Gold Mountain Springs Inc. and the legal opinion re: the
Indian Park Association Proposed severance Applications for Common Lands.
Carried.
Motion No. 12
Moved by Fountain, Seconded by Hughes
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It is recommended that we do now Rise and Report from In-Camera at 12:46 p.m.
Carried.
Motion No. 13
Moved by Hughes, Seconded by Fountain
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It is recommended that the update re: the OMB Hearing / Gold Mountain Springs
Inc. be received.
Carried.
Motion No. 14
Moved by Hughes, Seconded by Fountain
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It is recommended that the legal opinion re: the Indian Park Association Proposed
severance Applications for Common Lands be received and that staff be authorized
to advise IPA accordingly.
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Carried.
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Motion No. 15
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Moved by Fountain, Seconded by Hughes
It is recommended that we do now adjourn at 12:49 p.m.
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Mayor, Ian Beard .
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