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05 05 2010 COW Minutes0; A - i~? CA 0, 1'o41Jrd 11elifrt . FA L1,1itl,Q_frrtaAw Wednesday, May 5, 2010 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 9:00 a.m. Staff Present: Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Richard Playfair, Director of Emergency Services, Hugh Murray, Deputy Fire Chief; Janette Teeter, Deputy Clerk; Tamara Obee, Manager Health & Safety, Employee Relations; Marie Brissette, Committee Coordinator; S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police Also Present: Mike Drumm, David James, Paul Marshall, Joanna McEwen 1. NOTICE OF ADDITIONS a) Motion for Additions Motion No. CW100505-1 Moved by Evans, Seconded by Crawford It is recommended that the following items be added to the agenda for consideration: 7b) Councillor Allison, re: SSEA Update 7c) Mayor H.S. Hughes, re: Oneida Avenue Drainage 7d) Mayor H.S. Hughes, re: Parking Line 9 South Carried. THE TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING MINUTES Council Chambers Page 1 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 2. ADOPTION OF AGENDA a) Motion for Adoption of Agenda Motion No. CW100505-2 Moved by Coutanche, Seconded by Allison It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, May 5, 2010 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) Paul Marshall and Joanna McEwen, Rail Trail AdHoc Sign Committee re: Rail Trail Signage Update Report and Proposed Budget Submission. Motion No. CW100505-3 Moved by Crawford, Seconded by Agnew It is recommended: 1. That the information presented by Paul Marshall and Joanna McEwen, Rail Trail AdHoc Sign Committee re: Rail Trail Signage Update Report and Proposed Budget Submission be received. 2. That Council approve project funding to a maximum of $10,000.00, over two years, based upon a minimum of 50% fundraising. 3. That the project be phased as the minimum 50% fundraising, for individual sign expenses, are attained. 4. And That the funding from the Township be allocated from the Recreation Reserves. Carried. Page 2 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 5. CONSENT AGENDA: a) Correspondence dated April 22, 2010 from Township of Essa, re: Waste Management in Simcoe County. Staff Recommendation: Receive. b) Correspondence dated April 15, 2010 from Darlene Joslin, Chair, Ontario JRPM Advisory Committee, re: Proclamation Request, June as Recreation and Parks Month. Staff Recommendation: Receive, Proclaim and Post on Township's Website. c) Lake Simcoe Region Conservation Authority, minutes of March 26 meeting and highlights of April 23, 2010 meeting. Staff Recommendation: Receive. Motion No. CW100505-4 Moved by Allison, Seconded by Coutanche It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Correspondence dated April 22, 2010 from Township of Essa, re: Waste Management in Simcoe County. Received. b) Correspondence dated April 15, 2010 from Darlene Joslin, Chair, Ontario JRPM Advisory Committee, re: Proclamation Request, June as Recreation and Parks Month. Received, Proclaimed and Posted on Township's Website. c) Lake Simcoe Region Conservation Authority, minutes of March 26 meeting and highlights of April 23, 2010 meeting. Received. Carried. 6. COMMUNICATIONS: a) Correspondence dated April 21, 2010 from John Johnson, Johnson Construction Ltd., re: Prices Corners (Turtle River Subdivision), Application for Minor Variance, Request to Waive Fees. Motion No. CW100505-5 Moved by Agnew, Seconded by Evans It is recommended: 1. That the correspondence dated April 21, 2010 from John Johnson, Johnson Construction Ltd., re: Prices Corners (Turtle River Subdivision), Application for Minor Variance, Request to Waive Fees be received. 2. That the Request to Waive Fees for a Minor Variance Application from John Johnson, Johnson Construction Ltd., re: Prices Corners (Turtle River Subdivision) be denied. 3. And That the applicant be advised of Council's decision. Carried. Page 3 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 b) Correspondence dated April 23, 2010 from Harry Alkema, Chairperson, Muscular Dystrophy re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 17, 2010. Motion No. CW100505-6 Moved by Coutanche, Seconded by Allison It is recommended: 1. That the correspondence dated April 23, 2010 from Harry Alkema, Chairperson, Muscular Dystrophy re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 17, 2010 be received. 2. That the organization be requested to submit the applicable fee in the amount of $100.00 for the Tent Permit. 3. And That the applicant be advised of Council's decision. Defeated. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated April 7, 2010 from Chris Lusty and Cheri Carmen, Sharing Place, re: First Annual Macaroni and Cheese Luncheon, Tuesday, June 8, 2010, Silver Nightingale Room, Casino Rama. Motion No. CW100505-7 Moved by Evans, Seconded by Crawford It is recommended that the correspondence dated April 7, 2010 from Chris Lusty and Cheri Carmen, Sharing Place, re: First Annual Macaroni and Cheese Luncheon, Tuesday, June 8, 2010, Silver Nightingale Room, Casino Rama and presented by Mayor H.S. Hughes be received. Carried. b) Councillor Allison, re: SSEA Update. Motion No. CW100505-8 Moved by Hough, Seconded by Coutanche It is recommended that the verbal information presented by Councillor Allison, re: SSEA Update be received. Carried. Page 4 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 c) Mayor H.S. Hughes, re: Oneida Avenue Drainage. Motion No. CW100505-9 Moved by Allison, Seconded by Crawford It is recommended: 1. That the correspondence dated May 3, 2010 from Sabrina Lavigne Wilson and presented by Mayor Hughes re: Oneida Avenue drainage be received. 2. And That the Director of Transportation and Environmental Services investigate the matter and advise Council accordingly. Carried. d) Mayor H.S. Hughes, re: Parking Line 9 South. Motion No. CW100505-10 Moved by Evans, Seconded by Agnew It is recommended: 1. That the verbal information presented by Mayor Hughes re: Parking Line 9 South - Auction Sale May 7 and 8, 2010, be received 2. That an exemption to By-law No. 2009-022, as amended, be granted to permit parking on Line 9 South, from Highway 11 to the Ridge Road, on the west side, on May 7 and 8, 2010, to accommodate vehicles being parked to attend the Auction Sale along Old School Road. 3. And that staff undertake the appropriate work immediately to give effect to said exemption. Carried. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. Motion No. CW100505-11 Moved by Allison, Seconded by Coutanche It is recommended that the information presented by S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics be received. Carried. Page 5 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 b) David James, Senior Project Engineer, City of Barrie re: Lake Simcoe Regional Airport Expansion Update. Motion No. CW100505-12 Moved by Crawford, Seconded by Evans It is recommended that the information presented by David James, Senior Project Engineer, City of Barrie re: Lake Simcoe Regional Airport Expansion Update be received. Carried. c) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2010-080, "A By- law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2008-109". Motion No. CW100505-13 Moved by Evans, Seconded by Allison It is recommended: 1. That the information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2010-080, "A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2008-109" be received. 2. And That By-Law No. 2010-080, "A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2008-109" as amended, be brought forward to the May 12, 2010 meeting for Council's consideration. Carried. Page 6 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 d) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2010-081, "A By- law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2007-069 and 2008-078". Motion No. CW100505-14 Moved by Evans, Seconded by Agnew It is recommended: 1. That the information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2010-081, "A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2007-069 and 2008-078" be received. 2. And That By-Law No. 2010-081, "A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2007-069 and 2008-078" as amended, be brought forward to the May 12, 2010 meeting for Council's consideration. Carried. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 10. DEVELOPMENT SERVICES: None. 11. EMERGENCY SERVICES: a) Richard Playfair, Director of Fire & Emergency Services, correspondence dated April 7, 2010 from Emergency Management Ontario re: Annual Emergency Management Program Statement of Completion. Motion No. CW100505-15 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence from Emergency Management Ontario and dated April 7, 2010, re: Annual Emergency Management Program Statement of Completion and presented by Richard Playfair, Director of Fire & Emergency Services be received. Carried. Page 7 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 b) Memorandum dated April 26, 2010 from Richard Playfair, Director of Fire & Emergency Services re: Fire & Emergency Services Pickup Acquisition. Motion No. CW100505-16 Moved by Agnew, Seconded by Crawford Whereas at its meeting of April 7, 2010, Council adopted Motion No. CW100407-17, which reads: "It is recommended: 1. That the information regarding tender results for Vehicle Quotations (Fire and Emergency Services) be received. 2. That the 2010 Vehicle Quotation for one (1) 2010'/ Ton Pick-up be awarded to Tom Smith Chev Olds Ltd in the amount of $18,176.05 (taxes included) for Fire and Emergency Services. 3. And That staff report back on the purchase of a 2010 SUV for Fire and Emergency Services." And Whereas upon further investigation, it has been determined that the vehicles referred to in Motion No. CW100407-17 will not meet the needs of the Fire and Emergency Services Department; Now Therefore be it resolved that Motion No. CW100407-17 be rescinded. Carried. Motion No. CW100505-17 Moved by Coutanche, Seconded by Allison It is recommended: 1. That the Memorandum dated April 26, 2010 from Richard Playfair, Director of Fire and Emergency Services, re: Fire & Emergency Services Pickup Acquisition be received. 2. And That two (2) 1/2 ton pick up trucks, Ford Model XLT, red in colour, two (2) wheel drive, extended cab, power locks, power windows, red fiberglass cap, and box liner be purchased from Thor Ford Motors Orillia at a cost not to exceed $24,975.26 each. 3. And That the respective bidders be notified of Council's decision. Carried. Page 8 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 c) Memorandum dated April 28, 2010 from Richard Playfair, Director of Fire & Emergency Services re: Fire Prevention Public Education / Fire Investigative Teams. Motion No. CW100505-18 Moved by Crawford, Seconded by Agnew It is recommended: 1. That the Memorandum dated April 28, 2010 from Richard Playfair, Director of Fire & Emergency Services re: Fire Prevention Public Education / Fire Investigative Teams be received. 2. And That the matter be referred to the HR Committee for discussion. Carried. Motion No. CW100505-19 Moved by Evans, Seconded by Crawford It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in order to allow the meeting to proceed past the normal adjournment time of 1:00 p.m. Carried. 12. RECREATION AND COMMUNITY SERVICES: None. 13. IN-CAMERA: a) Motion to Go In-Camera Motion No. CW100505-20 Moved by Allison, Seconded by Crawford It is recommended that we do now go In-Camera at 12:39 p.m. to discuss Personnel and Legal Matters. Carried. Page 9 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 b) Motion to Rise and Report Motion No. CW100505-21 Moved by Evans, Seconded by Crawford It is recommended that we do now Rise and Report from In-Camera at 1:15 p.m. Carried. c) Tamara Obee, Manager Health & Safety, Employee Relations re: Personnel Matter (Human Resources and Health & Safety). Motion No. CW100505-22 Moved by Coutanche, Seconded by Allison It is recommended that the confidential verbal information and confidential correspondence dated May 5, 2010 and presented by Tamara Obee, Manager Health & Safety, Employee Relations re: Personnel Matter (Human Resources and Health & Safety) be received. Carried. d) Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Business Practices) Motion No. CW100505-23 Moved by Evans, Seconded by Crawford It is recommended: 1. That Confidential Report No. CS 2010-009, Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Business Practices) be received and adopted. 2. That Motion No. CW100407-15 be rescinded. 3. And That the Clerk bring forward the appropriate draft policy for Council's consideration. Carried. Page 10 of 11 Committee of the Whole Minutes - Wednesday, May 5, 2010 e) Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Encroachments - Lakeshore Promenade, Plan 626). Motion No. CW100505-24 Moved by Allison, Seconded by Coutanche It is recommended that the confidential correspondence dated April 28, 2010 and May 3, 2010 and presented by Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Encroachments - Lakeshore Promenade, Plan 626) be received. Carried. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion for Adjournment. Motion No. CW100505-25 Moved by Crawford, Seconded by Evans It is recommended that we do now adjourn at 1:29 p.m. ay r, H.S. Hu es Carried. C rk, J. ou Irwin Page 11 of 11