12 10 2003 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, December 10, 2003 @ 9:10 a.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Ron
Kolbe, Director of Building and Planning; Joe Casey, Deputy Fire
Chief; Jerry Ball, Public Works Superintendent; Chris Carter,
Recreation Co-ordinator, Paul Gravelle, Treasurer; Keith
Mathieson, Director of Engineering and Environmental Services;
Nick McDonald, Meridian Planning Consultants Inc.; Doug Irwin,
Records Management Co-ordinator
Also Present:
John Waugh
1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Marshall, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
7. PUBLIC WORKS:
a) Councillor Hough, re: Posting of Speed Limit Signs.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Councillor Hough, re: 2004 Water Rates.
9. BUilDING, PLANNING AND DEVELOPMENT:
c) Councillor Hough, re: Committee of Adjustment Reports.
10. IN-CAMERA:
d) Councillor Marshall, re: Property Matter.
Carried.
.
2. ADOPTION OF THE AGENDA:
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..
Motion No. CW-2
Moved by Fountain, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
December 10, 2003 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: -
"IN ACCORDANCE WITH THE ACT"
None.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Orillia District Chamber of Commerce, Invitation to 11410 Annual Dinner Meeting, January
15,2004, Fern Resort (deferred from November 26,2003 meeting).
Motion No. CW-3
Moved by Fountain, Seconded by Crawford
It is recommended that the invitation to 114'h Annual Dinner Meeting from the Orillia District
Chamber of Commerce on January 15, 2004, at Fern Resort, be received and that Councillor
Ruth Fountain and Mayor J. Neil Craig be authorized to attend.
Carried.
b) Rural Ontario Municipal Association, correspondence re: ROMAlOGRA Combined
Conferences, February 22-25, 2004, Fairmont Royal York Hotel.
Motion No. CW-4
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence re: ROMAlOGRA Combined Conferences from The
Rural Ontario Municipal Association from February 22-25, 2004 at Fairmont Royal York Hotel
be received and be authorized to attend.
Deferred.
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Committee of the Whole Meeting - December 10, 2003
c) Couchiching Jubilee House, correspondence dated November 27,2003 re: 2004
Grant Request.
Motion No. CW-5
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated November 27,2003 from
Couchiching Jubilee House, re: 2004 Grant Request be received and referred to the
2004 budget deliberations.
Carried.
d) David and Linda Myles, correspondence dated November 25, 2003 re: Hardwood
Hills Access to Simcoe County Forests.
Motion No. CW-6
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated November 25, 2003 from David and
Linda Myles, re: Hardwood Hills Access to Simcoe County Forests be received and
forwarded to The Corporation of The County of Simcoe; and that a meeting be
arranged between The Township of Oro-Medonte and The Corporation of the County of
Simcoe to discuss this issue.
Carried.
e) Dalton McGuinty, Premier, correspondence dated December 1,2003 re: Watershed-
Based Source Protection Planning.
Motion No. CWo?
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated December 1, 2003 from Premier
Dalton McGuinty, re: Watershed-Based Source Protection Planning be received.
Carried.
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Committee of the Whole Meeting - December 10, 2003
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f) The Corporation of the County of Simcoe, correspondence dated November 26,
2003 re: Four Way Stop, County Road 20 (Ridge Road) and 2"' Line of Oro-
Medonte.
Motion No. CW-8
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated November 26, 2003 from The
Corporation of the County of Simcoe, re: Four Way Stop, County Road 20 (Ridge Road)
and 2"' Line of Oro-Medonte be received.
Carried.
g) City of Orillia, correspondence dated October 31,2003 re: Speed Limit on Bass
Lake Side Road.
Motion No. CW-9
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated October 31, 2003 from The City of
Orillia, re: Speed Limit on Bass Lake Side Road be received; that the Township concur
with the recommendations of the City of Orillia to reduce the speed limit on the
Township portion of Bass Lake Sideroad East, East of Line 15 North to Harvie
Settlement Road to 60 km/h; and further that the Clerk bring forward the appropriate by-
law for Council's consideration.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2003-09, Paul Gravelle, Treasurer, re: One-Third Tax-Free
Allowance.
Motion No. CW-10
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. TR 2003-09, Paul Gravelle, Treasurer, re: One-Third
Tax-Free Allowance be received and adopted; and further that Council resolve,
pursuant to S.283(7) of the Municipal Act, 2001, its intention that one-third of the
remuneration paid to elected members of Council shall continue as expenses incident
to the discharge of their duties as members of Council.
Carried.
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Committee of the Whole Meeting - December 10, 2003
b) Report No. TR 2003-10, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, November 2003.
Motion No. CW-11
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. TR 2003-10, Bonnie McPhee, Accounting Clerk, re:
Statement of Accounts, November 2003 be received; and further that the accounts for the
month of November, 2003 totalling $1,474,209.88 be received.
Carried.
c) Report No. ADM 2003-53, Jennifer Zieleniewski, CAO, re: Historical Documents
Previously Held at the Old Town Hall.
Motion No. CW-12
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. ADM 2003-53, Jennifer Zieleniewski, CAO, re: Historical
Documents Previously Held at the Old Town Hall be received; and further that the Township
encourage the Simcoe County Archives to apply for funding from the Canadian Council of
Archives to restore and preserve the Township of Oro-Medonte's historically significant
documents.
Carried.
7. PUBLIC WORKS:
a) Councillor Hough, re: Posting of Speed Limit Signs.
Discussion.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Councillor Hough, re: 2004 Water Rates.
Motion No. CW-13
Moved by Hughes, Seconded by Hough
It is recommended that staff bring forward a report on Municipal water systems with respect
to water conservation in the Township which promotes conservation by charging for actual
water use.
Carried.
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Committee of the Whole Meeting - December 10, 2003
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9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PO 2003-23, Wes Crown, Meridian Planning Consultants Inc., re: Draft
Plan of Subdivision Application S-2!03, Bachly Investments Inc., (David Bachly),
Part of Lot 15, Concession 8, Blocks 65-66, Registered Plan 51 M-679.
Motion No. CW.14
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. PO 2003-23, Wes Crown, Meridian Planning
Consultants Inc., re: Draft Plan of Subdivision Application S-2/03, Bachly Investments
Inc., (David Bachly), Part of Lot 15, Concession 8, Blocks 65-69, Registered Plan 51 M-
679 be received and adopted; that the use of the Part Lot Control provisions of the
Planning Act regarding the further process of Application No. S-2/03 (Bachly
Subdivision) be approved; that Meridian Planning Consultants be authorized to request
Bachly Investments Inc. to update the technical reports respecting the MOE reasonable
use guideline for development on private sewage systems and stormwater
management; and further that staff be directed to negotiate with the owner regarding a
possible site for a new Fire Hall.
Carried.
b) Report No. BD 2003-21, Ron Kolbe, Director of Building and Planning, re: Building
Report - November.
Motion No. CW.15
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. BD 2003-21, Ron Kolbe, Director of Building and
Planning, re: Building Report - November be received.
Carried.
c) Councillor Hough, re: Committee of Adjustment Reports.
Discussion re: applications for December 11, 2003 Committee of Adjustment
meeting.
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Committee of the Whole Meeting - December 10, 2003
10. IN-CAMERA:
Motion No. CW-16
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now go In-Camera at 11 :00 a.m. to discuss Legal and
Property Matters.
Carried.
Motion No. CW-17
Moved by Buttineau, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 12:30 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-18
Moved by Hough, Seconded by Buttineau
It is recommended that the Confidential Report No. PO 2003-22, Wes Crown, Meridian
Planning Consultants Inc. re: Legal Matter (Bell) be received; and that Council
authorize the Township's solicitor to represent the Township at the OMB hearing.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-19
Moved by Buttineau, Seconded by Hough
It is recommended that the information from Jennifer Zieleniewski, CAO, re: Legal
Matter (Pallets North) be received.
Carried.
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Committee of the Whole Meeting - December 10, 2003
c) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-20
Moved by Buttineau, Seconded by Hough
It is recommended that the Confidential Report No. ADM 2003-55 from Jennifer
Zieleniewski, CAO, re: Property Matter (Cumming) be received and adopted.
Carried.
d) Councillor Marshall, re: Property Matter.
Motion No. CW-21
Moved by Marshall, Seconded by Fountain
It is recommended that the information presented by Councillor Marshall re: Property
Matter (Edgar) be received.
Carried,
11.ADJOURNMENT:
Motion No. CW-22
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 12:35 p.m.
Carried.
9- l&-J ~~
lYJ8'yor, J. Neil Craig
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Committee of the Whole Meeting - December 10, 2003