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04 14 2010 Council MinutesTcfripe~~f~ ++1t,~'~ Proud Herirage, E.x, irivjg Fawre Wednesday, April 14, 2010 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:00 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Environmental Services; Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services; Richard Playfair, Director of Fire & Emergency Services; Tamara Obee, Manager Health & Safety, Janette Teeter, Deputy Clerk, Vanessa Cooper, Administrative Assistant Also Present: Ann Truyens, Joannie Spence, G. Else, Nelson Robertson, Ruth-Ann Howell, Mel Howell, Katherine Langman, Don Hanney, Lisa Groves, Sara-Jane, Bill & Helen Stonkus, Norman Langman, Jeff Van Nekerk, Christine Anderson, Cheryl Grovier, Murray Langman, Bob Tudhope, Ivadell Scotty, Mary Robertson, Jane & Edward Fleming, Brian English, Paul Strahann 1. OPENING OF MEETING BY THE MAYOR Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of contemplation. 2. PRAYER/CONTEMPLATION/REFLECTION THE TOWNSHIP OF ORO-MEDONTE REGULAR COUNCIL MEETING MINUTES RUGBY COMMUNITY HALL 1911 OLD BARRIE ROAD Page 1 of 12 Council Meeting Minutes -April 14, 2010 3. NOTICE OF ADDITIONS a) Motion for Additions Motion No. C100414-01 Moved by Evans, Seconded by Agnew Be it resolved that the following items be added to the agenda for consideration: None. Carried. 4. ADOPTION OF AGENDA a) Motion to Adopt the Agenda Motion No. C100414-02 Moved by Coutanche, Seconded by Allison Be it resolved that the agenda for the Council meeting of Wednesday, April 14, 2010 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held on March 24, 2010. Motion No. C100414-3 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of the Council meeting held on March 24, 2010 be adopted as printed and circulated. Carried. Page 2 of 12 Council Meeting Minutes - April 14, 2010 7. RECOGNITION OF ACHIEVEMENTS: a) Municipal Health & Safety Association, Recognition of Fire Sector Specific Attendance for: Peter Bagdonas, Tamara Obee, Sean Montgomery, Hugh Murray, Ken Lee, Richard Playfair, Mike Barnett and Geoff Patchell. Motion No. C100414-4 Moved by Allison, Seconded by Coutanche Be it resolved that the following be recognized for receiving recognition of Fire Sector Specific training program from the Municipal Health & Safety Association: Peter Bagdonas, Tamara Obee, Sean Montgomery, Hugh Murray, Ken Lee, Richard Playfair, Mike Barnett and Geoff Patchell. Carried. b) Municipal Health & Safety Association, Recognition of Accident Investigation Seminar Attendance for: Kim Allen, Shawn Binns, Doug Irwin, Ray Mclndoo, Tamara Obee, Jonathan Roe, Dan Tinney, Peter Bagdonas, Harold Daynard, Brian Bell, Andria Leigh, Lisa McNiven, Geoff Patchell, Brian Roubos, Linda Tweedley, Jerry Ball, Rob Jeremy, Fred MacGregor, Sherri Moore, Richard Playfair, Gary Skelding, Glenn White, Justin Hodgkinson, Dean Mawdsley, Hugh Murray, Chad Robinson, Janette Teeter and Rick Yule. Motion No. C100414-5 Moved by Crawford, Seconded by Evans Be it resolved that the following be recognized for receiving recognition of Accident Investigation training program from the Municipal Health & Safety Association: Kim Allen, Shawn Binns, Doug Irwin, Ray Mclndoo, Tamara Obee, Jonathan Roe, Dan Tinney, Peter Bagdonas, Harold Daynard, Brian Bell, Andria Leigh, Lisa McNiven, Geoff Patchell, Brian Roubos, Linda Tweedley, Jerry Ball, Rob Jeremy, Fred MacGregor, Sherri Moore, Richard Playfair, Gary Skelding, Glenn White, Justin Hodgkinson, Dean Mawdsley, Hugh Murray, Chad Robinson, Janette Teeter and Rick Yule. Carried. Page 3 of 12 Council Meeting Minutes -April 14, 2010 c) Municipal Health & Safety Association, Recognition of Workplace Inspection Seminar Attendance for: Kim Allen, Brian Bell, Justin Hodgkinson, Dean Mawdsley, Tamara Obee, Jonathan Roe, Dan Tinney, Deborah Anderson, Shawn Binns, Doug Irwin, Lisa McNiven, Geoff Patchell, Brian Roubos, Linda Tweedley, Peter Bagdonas, Harold Daynard, Andria Leigh, Sherri Moore, Richard Playfair, Gary Skelding, Glenn White, Jerry Ball, Rob Jeremy, Fred MacGregor, Hugh Murray, Chad Robinson, Janette Teeter and Rick Yule. Motion No. C100414-6 Moved by Coutanche, Seconded by Allison Be it resolved that the following be recognized for receiving recognition of Workplace Inspection training program from the Municipal Health & Safety Association: Kim Allen, Brian Bell, Justin Hodgkinson, Dean Mawdsley, Tamara Obee, Jonathan Roe, Dan Tinney, Deborah Anderson, Shawn Binns, Doug Irwin, Lisa McNiven, Geoff Patchell, Brian Roubos, Linda Tweedley, Peter Bagdonas, Harold Daynard, Andria Leigh, Sherri Moore, Richard Playfair, Gary Skelding, Glenn White, Jerry Ball, Rob Jeremy, Fred MacGregor, Hugh Murray, Chad Robinson, Janette Teeter and Rick Yule. Carried. d) Correspondence dated March 22, 2010 from the Association of Ontario Road Supervisors re: Successful Completion of the Public Works Leadership Development Program for Lisa McNiven. Motion No. C100414-7 Moved by Agnew, Seconded by Evans Be it resolved that Lisa McNiven be recognized for the successful completion of the Public Works Leadership Development Program from the Association of Ontario Road Supervisors. Carried. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. Page 4 of 12 Council Meeting Minutes -April 14, 2010 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer; Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services; Christine Anderson, Ministry of Tourism; and Cheryl Govier, Ministry of Agriculture, Food and Rural Affairs re: Tourism and Economic Development Work Plan. Christine Anderson and Cheryl Govier presented a PowerPoint presentation. Motion No. C100414-8 Moved by Allison, Seconded by Coutanche Be it resolved 1. That the correspondence dated April 14, 2010 and presented by Robin Dunn, Chief Administrative Officer; Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services; Christine Anderson, Ministry of Tourism; and Cheryl Govier, Ministry of Agriculture, Food and Rural Affairs re: Tourism and Economic Development Work Plan be received. 2. That key stakeholders be invited to follow up to review results and provide input on identifying priorities and responsibility of possible action areas. 3. That Council and staff prioritize identified possible actions. 4. That a focus group be held with key tourism and economic development partners (Ontario's Lake County, Oro-Medonte Chamber of Commerce, County of Simcoe) to review possible action areas and responsibilities. 5. And Further That the information be used to draft a tourism and economic work plan for Council's consideration. Carried. Page 5 of 12 Council Meeting Minutes -April 14, 2010 b) Report No. HR 2010-02, Tamara Obee, Manager Health & Safety, Employee Relations, re: April Health and Safety Update [confidential documentation will be distributed under separate cover]. Confidential correspondence was distributed under separate cover. Motion No. C100414-9 Moved by Agnew, Seconded by Crawford Be it resolved 1. That Report No. HR 2010-02, Tamara Obee, Manager Health & Safety, Employee Relations, re: April Health and Safety Update be received and adopted. 2. And Further That the following policies be enacted effective May 31, 2010: POL-HS-2-01-14, POL-HS-2-01-15 POL-HS-2-01-16, as amended, to include "The Township of Oro-Medonte shall not tolerate any form of verbal abuse or acts of violence exhibited towards Members of Council, Employees, or Visitors", POL-HS-2-01-17, as amended, to include "The Township of Oro-Medonte shall not tolerate any form of verbal abuse or acts of violence exhibited towards Members of Council, Employees, or Visitors". Carried. c) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Project Update. Motion No. C1 0041 4-1 0 Moved by Allison, Seconded by Coutanche Be it resolved that the verbal information presented by Robin Dunn, Chief Administrative Officer; Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Valley Project Update be received. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: None. Page 6 of 12 Council Meeting Minutes -April 14, 2010 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on April 7, 2010. Motion No. C100414-11 Moved by Crawford, Seconded by Agnew Be it resolved that the minutes of the Committee of the Whole meeting held on April 7, 2010 be received; and further that the recommendations therein be adopted. Carried. 13. CONSENT AGENDA: a) Correspondence dated March 8, 2010 from Janis Hamilton, Secretary, Oro- Medonte Horticultural Society re: Letter of Appreciation. Staff Recommendation: Receipt. b) Correspondence dated March 24, 2010 from James Thomson, Executive Director, Gilda's Club Simcoe Muskoka re: Letter of Appreciation. Staff Recommendation: Receipt. c) Correspondence dated March 2, 1010 from Gill Tillmann, Development Coordinator, Couchiching Jubilee House re: Letter of Appreciation. Staff Recommendation: Receipt. d) Correspondence received March 18, 2010 from Sheilagh Croxon, Chair, Coaches Association of Ontario re: Proclamation Request, Ontario Coaches Week, April 17- 25,2010. Staff Recommendation: Receipt, Proclaim and Post on Township's Website. e) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 26, 2010 and highlights of meeting held on March 26, 2010. Staff Recommendation: Receipt. f) Minutes of Midland Public Library Board meeting held on February 11, 2010. Staff Recommendation: Receipt. Page 7 of 12 Council Meeting Minutes -April 14, 2010 Motion No. C100414-12 Moved by Coutanche, Seconded by Allison Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence dated March 8, 2010 from Janis Hamilton, Secretary, Oro- Medonte Horticultural Society re: Letter of Appreciation. Received. b) Correspondence dated March 24, 2010 from James Thomson, Executive Director, Gilda's Club Simcoe Muskoka re: Letter of Appreciation. Received. c) Correspondence dated March 2, 1010 from Gill Tillmann, Development Coordinator, Couchiching Jubilee House re: Letter of Appreciation. Received. d) Correspondence received March 18, 2010 from Sheilagh Croxon, Chair, Coaches Association of Ontario re: Proclamation Request, Ontario Coaches Week, April 17- 25,2010. Received, Proclaimed, and Posted on Township's Website. e) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 26, 2010 and highlights of meeting held on March 26, 2010. Received. f) Minutes of Midland Public Library Board meeting held on February 11, 2010. Received. Carried. Page 8 of 12 Council Meeting Minutes - April 14, 2010 14. COMMUNICATIONS: a) Correspondence dated March 21, 2010 from Susan Grant, Girl Guides of Canada, Ontario Council re: 100th Anniversary, Sunday, May 2, 2010, Bonita Glen Girl Guide Camp, Hawkestone. Motion No. C100414-13 Moved by Evans, Seconded by Agnew Be it resolved 1. That the correspondence dated March 21, 2010 from Susan Grant, Girl Guides of Canada, Ontario Council re: 100th Anniversary, Sunday, May 2, 2010, Bonita Glen Girl Guide Camp, Hawkestone be received. 2. That the verbal information presented by Mayor H.S. Hughes, re: Request for 50 pins each for Susan Grant and Alice Stamper re: National Trefoil Gathering, 100 Anniversary, Girl Guides of Canada in Kamloops, British Columbia on June 21, 2010 be received and approved. 3. That any unused Township pins be returned to the Township office. 4. And Further That the applicants be notified, under the Mayor's signature, of Council's decision. Carried. b) Correspondence dated April 6, 2010 from the City of Barrie re: Council Motion 10- G-115 - Physician Recruitment Funding. Motion No. C100414-14 Moved by Allison, Seconded by Coutanche Be it resolved 1. That the correspondence dated April 6, 2010 from the City of Barrie re: Council Motion 10-G-115 - Physician Recruitment Funding be received. 2. That the Township of Oro-Medonte support the City of Barrie's Council Motion 10- G-115. 3. And Further That correspondence be sent, under the Mayor's signature, requesting the re-instatement of funding for tuition and incentive grants to the Barrie and Area Physician Recruitment Task Force to the Premier, the Minister of Health, the MPP Simcoe North and the City of Barrie. Carried. Page 9 of 12 Council Meeting Minutes -April 14, 2010 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: None. 18. BY-LAWS a) By-Law No. 2010-051 Being a By-law of The Corporation of the Township of Oro- Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps and to Repeal By-Law No. 2003-031 Motion No. C100414-15 Moved by Evans, Seconded by Crawford Be it resolved that a By-law of The Corporation of the Township of Oro-Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps and to Repeal By-Law No. 2003-031 be introduced and read a first and second time and numbered By-Law No. 2010-051. Carried. That By-Law No. 2010-051 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 of 12 Council Meeting Minutes - April 14, 2010 b) By-Law No. 2010-073 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. Motion No. C100414-16 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte be introduced and read a first and second time and numbered By-Law No. 2010-073. Carried. That By-Law No. 2010-073 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW a) By-Law No. 2010-071 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 14, 2010. Motion No. C100414-17 Moved by Crawford, Seconded by Evans Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, April 14, 2010 be introduced and read a first and second time and numbered By-Law No. 2010-071. Carried. That By-Law No. 2010-071 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 of 12 Council Meeting Minutes - April 14, 2010 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion to Adjourn Motion No. C1 0041 4-1 8 Moved by Allison, Seconded by Coutanche Be it resolved that we do now adjourn at 8:36 p.m. Carried. ayor, H.S. ughes CI k, J. o s Irwin Page 12 of 12