04 21 2010 COW MinutesAll THE TOWNSHIP OF ORO-MEDONTE
LV~N~ COMMITTEE OF THE WHOLE
To 14' tssIIf- O MEETING MINUTES
Council Chambers
Prond Herit,, ~e, E.xriling r-ta tre.
Wednesday, April 21, 2010 TIME: 9:00 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball,
Director of Transportation and Environmental Services; Richard
Playfair, Director of Emergency Services, Hugh Murray, Deputy Fire
Chief; Janette Teeter, Deputy Clerk; Matthew Smith, Municipal Law
Enforcement Officer; Marie Brissette, Committee Coordinator
Also Present: Karla Scott, Martine Klaassen Pepler, Morley E. Thornton, Thomas Pryde,
Morgan Roberts, Steve Moreland, Noah Kearey-Moreland
1. NOTICE OF ADDITIONS
a) Motion for Additions.
Motion No. CW100421-1
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
13 f) Mayor H.S. Hughes, re: Property Matter (Pine Ridge).
Carried.
Page 1 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
2. ADOPTION OF AGENDA
a) Motion to Adopt the Agenda.
Motion No. CW100421-2
Moved by Allison, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
April 21, 2010 be received and adopted, as amended to withdraw Item 9b) Jerry Ball,
Director of Transportation and Environmental Services, re: Tender Results for Vehicle
Quotations (Fire and Emergency Services).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Noah Kearey-Moreland, re: Suncrash Charity Music Festival.
Motion No. CW100421-3
Moved by Coutanche, Seconded by Allison
It is recommended:
1. That the verbal information presented by Noah Kearey-Moreland, re: Suncrash Charity
Music Festival to be held August 7, 2010 be received.
2. That Mr. Kearey-Moreland submits the appropriate Temporary Use By-law application and
fee for Council's consideration.
3. That Mr. Kearey-Moreland continues to liaise with the OPP with respect to the event.
4. And that the applicant be advised of Council's decision.
Carried.
Page 2 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
5. CONSENT AGENDA:
a) Oro-Medonte History Association, minutes of meeting held on February 22, 2010.
Staff Recommendation: Receive.
b) Midland Public Library Board Meeting, minutes of meeting held on March 11, 2010.
Staff Recommendation: Receive.
c) Correspondence dated March 12, 2010, S.E. Bragg, Gaviller & Company LLP, re: Audit of
2009 Financial Statements.
Staff Recommendation: Receive.
d) Correspondence dated March 24, 2010, Garfield Dunlop, MPP, Simcoe North, re: Work
Permit Applications, Plan 626, Lakeshore Promenade.
Staff Recommendation: Receive.
e) Correspondence received April 15, 2010, Frank Markel, President and CEO, Trillium Gift
of Life Network, re: Proclamation of National Organ and Tissue Donation Awareness
Week.
Staff Recommendation: Receive, Proclaim and Post on Township's Website.
f) Correspondence dated April 1, 2010, Susan Lang, Orillia District Chamber of Commerce,
re: Port of Orillia Opening Ceremonies.
Staff Recommendation: Receive.
g) Correspondence dated March 30, 2010, Mark Downing, Vice President, Fern Resort, re:
Windrift Kennels.
Staff Recommendation: Receive.
Page 3 of 16
Committee of the Whole Minutes -Wednesday, April 21, 2010
Motion No. CW100421-4
Moved by Agnew, Seconded by Evans
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Oro-Medonte History Association, minutes of meeting held on February 22, 2010.
Received.
b) Midland Public Library Board Meeting, minutes of meeting held on March 11, 2010.
Received.
c) Correspondence dated March 12, 2010, S.E. Bragg, Gaviller & Company LLP, re: Audit of
2009 Financial Statements. Received.
d) Correspondence dated March 24, 2010, Garfield Dunlop, MPP, Simcoe North, re: Work
Permit Applications, Plan 626, Lakeshore Promenade.
Received.
e) Correspondence received April 15, 2010, Frank Markel, President and CEO, Trillium Gift
of Life Network, re: Proclamation of National Organ and Tissue Donation Awareness
Week. Received, Proclaimed and Posted on Township's Website.
f) Correspondence dated April 1, 2010, Susan Lang, Orillia District Chamber of Commerce,
re: Port of Orillia Opening Ceremonies. Received.
g) Correspondence dated March 30, 2010, Mark Downing, Vice President, Fern Resort, re:
Windrift Kennels. Received.
Carried.
Page 4 of 16
Committee of the Whole Minutes -Wednesday, April 21, 2010
6. COMMUNICATIONS:
a) Correspondence received April 12, 2010, Jason Verma, Technical Director, MultiSport
Canada, re: 1 st Annual Simcoe Shores Relay.
Motion No. CW100421-5
Moved by Crawford, Seconded by Agnew
It is recommended:
That the correspondence received April 12, 2010 from Jason Verma, Technical Director,
MultiSport Canada, re: 1 st Annual Simcoe Shores Relay be received.
2. That an exemption to By-law No. 2006-038, A By-law to Regulate the Holding of Parades
or Processions/Events on Highways within the Township of Oro-Medonte, be granted to
MultiSport Canada to hold the Simcoe Shores Relay on August 21 and 22, 2010, upon
receipt of proof of insurance.
3. That the Township of Oro-Medonte supports the Simcoe Shores Relay, to be held on
August 21 and 22, 2010, and approves the usage of the roads and trails identified in the
April 12, 2010 correspondence from Jason Verma.
4. And that staff liaise with the event organizers with respect to proper signage and
insurance.
Carried.
b) Correspondence dated April 15, 2010, Jessica Klug, Severn Sound Environmental
Association, re: Severn Sound Sustainability Plan.
Motion No. CW100421-6
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated April 15, 2010 from Jessica Klug, Severn
Sound Environmental Association, re: Severn Sound Sustainability Plan be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
None.
Page 5 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario
Provincial Police, re: Statistics.
The item was withdrawn as S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie
Detachment, Ontario Provincial Police, was unable to attend.
b) Report No. CS 2010-06, Doug Irwin, Director of Corporate Services/Clerk, re: Meeting
Structure and Procedural By-law Recommendations.
Motion No. CW100421-7
Moved by Evans, Seconded by Allison
It is recommended:
1. That Report No. CS 2010-006, Doug Irwin, Director of Corporate Services/Clerk, re:
Meeting Structure and Procedural By-law Recommendations be received.
2. That the Clerk bring forward an updated Procedural By-law, for Council's consideration,
which incorporates the recommendations discussed.
3. And That Council's advisory bodies be advised that no meetings shall be scheduled for
September and October 2010.
Carried.
Page 6 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
c) Report No. CS 2010-07, Doug Irwin, Director of Corporate Services/Clerk, re: Windrift
Kennel Request for Exemption to By-law No. 2008-030 "Animal Control".
Council consented to allow a member of the audience to ask questions regarding the number
of dogs.
Motion No. CW100421-8
Moved by Agnew, Seconded by Allison
It is recommended:
1. That Report No. CS 2010-007, Doug Irwin, Director of Corporate Services/Clerk, re:
Windrift Kennel Request for Exemption to By-law No. 2008-030 "Animal Control" be
received and adopted.
2. That the correspondence received January 20, 2010 from Georgeina Pierce, Windrift
Kennel re: Request for Exemption of By-law No. 2008-030 Animal Control By-law be
received.
3. That Windrift Kennel's request for an exemption to the Animal Control By-law to permit
180 dogs be denied.
4. That Windrift Kennel be permitted to retain no more than 110 dogs.
5. That Windrift Kennel show a steady decline in the number of dogs by no fewer than 25
dogs every 3 months until the number of dogs is at or below 110 dogs, no later than
January 1, 2011.
6. That Windrift Kennel undertake works to enhance the conditions of the site to meet the
intent of the recommendations of the ad hoc working group.
7. That Windrift Kennel ensure adequate staffing to maintain the facility and feed and water
the dogs in accordance with the Sled Dog Care Guidelines.
8. That the Ad Hoc Working Group be acknowledged for their assistance in reviewing the
matter, under the Mayor's signature.
9. And Further That the Windrift Kennel be advised accordingly of Council's decision.
Carried.
Page 7 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
d) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-law 2010-075, Being a By-
law to Regulate Signs and other Advertising Devices And to Repeal By-law No. 2005-118.
Motion No. CW100421-9
Moved by Crawford, Seconded by Agnew
It is recommended:
That the information presented by Doug Irwin, Director of Corporate Services/Clerk, re:
Draft By-Law No. 2010-075, Being a By-law to Regulate Signs and other Advertising
Devices And to Repeal By-law No. 2005-118 be received.
2. And That By-Law No. 2010-075, Being a By-law to Regulate Signs and other Advertising
Devices And to Repeal By-law No. 2005-118 be brought forward to the May 12, 2010
meeting for Council's consideration.
Carried.
e) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-law 2010-076, Being a By-
law to provide for maintaining of land in a clean and clear condition and to Repeal By-law
No. 2005-126.
Motion No. CW100421-10
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That the information presented by Doug Irwin, Director of Corporate Services/Clerk, re:
Draft By-law 2010-076, Being a By-law to provide for maintaining of land in a clean and
clear condition and to Repeal By-law No. 2005-126 be received.
2. And That By-Law No. 2010-076, Being a By-law to provide for maintaining of land in a
clean and clear condition and to Repeal By-law No. 2005-126 be brought forward to the
May 12, 2010 meeting for Council's consideration.
Carried.
Page 8 of 16
Committee of the Whole Minutes -Wednesday, April 21, 2010
f) Citizen of the Year Advisory Group, minutes of meeting held on April 12, 2010.
Motion No. CW100421-11
Moved by Agnew, Seconded by Evans
It is recommended that the Citizen of the Year Advisory Group, minutes of meeting held on
April 12, 2010 be received.
Carried.
Motion No. CW100421-12
Moved by Crawford, Seconded by Allison
It is recommended that the 2010 Oro-Medonte Citizen of the Year be Lu LaFrance as voted
by the Citizen of the Year Advisory Group; And That Lu LaFrance be advised accordingly
under the Mayor's signature.
Carried.
Motion No. CW100421-13
Moved by Evans, Seconded by Crawford
It is recommended that a joint advertisement be placed in the newspapers each Spring to
advertise for both Oro-Medonte's Citizen of the Year and Oro-Medonte's Senior of the Year
in order for the Township to receive nominations from all the residents of Oro-Medonte as
voted by the Citizen of the Year Advisory Group.
Carried.
Motion No. CW100421-14
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That the 2010 Senior of the Year be Jane Blackstock as voted by the Citizen of the Year
Advisory Group.
2. That Jane Blackstock be advised accordingly under the Mayor's signature.
3. And That the Nomination be forwarded to Gerry Phillips, Minister Responsible for Seniors,
for the 2010 Senior of the Year Award.
Carried.
Page 9 of 16
Committee of the Whole Minutes -Wednesday, April 21, 2010
g) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Project Update.
The CAO distributed additional documentation to Council.
Motion No. CW100421-15
Moved by Agnew, Seconded by Evans
It is recommended that the Update Presentation to the Georgian Valley Advisory Committee
on April 8, 2010 and presented by Robin Dunn, Chief Administrative Officer, re: Georgian
Valley Project Update be received.
Carried.
h) Report No. F12010-08, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts - March 31, 2010.
Motion No. CW100421-16
Moved by Coutanche, Seconded by Allison
It is recommended:
1. That Report No. Fl 2010-08, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts - March 31, 2010 be received.
2. And That the accounts for March 2010 totalling 5,930,704.51 be received.
Carried.
Page 10 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES2010-05, Jerry Ball, Director of Transportation and Emergency Services,
re: Three (3) Year Snow Removal Tender - Contract No. PW2009-05.
Motion No. CW100421-17
Moved by Agnew, Seconded by Crawford
It is recommended:
1. That Report No. TES 2010-05, Jerry Ball, Director of Transportation and Environmental
Services, re: Three (3) Year Snow Removal Tender - Contract No. PW2009-05 be
received and adopted.
2. That Duivenvoorden Haulage Ltd. be awarded the three (3) year snow removal tender,
Contract No. PW2009-05.
3. And That the Director of Transportation and Environmental Services advises
Duivenvoorden Haulage Ltd. of Council's decision.
4. And That the Clerk bring forward the appropriate by-law for Council's consideration.
Carried.
Page 11 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
b) Jerry Ball, Director of Transportation and Environmental Services, re: Tender Results for
Vehicle Quotations (Fire and Emergency Services).
The item was withdrawn.
10. DEVELOPMENT SERVICES:
None.
11. EMERGENCY SERVICES:
a) Report No. FD2010-01, Richard Playfair, Director of Fire and Emergency Services, re:
Aerial Ladder #3 Update.
Motion No. CW100421-18
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That Report No. FD2010-01, Richard Playfair, Director of Fire and Emergency Services,
re: Aerial Ladder #3 Update be received and adopted.
2. That the provisions of the Township's Purchasing By-law No. 2004-112 be waived to
utilize Fenton Fire Apparatus to search for a used replacement apparatus.
3. And That the Director of Fire and Emergency Services brings forward quotations, for
Council's consideration, on a used replacement Aerial Ladder truck, not to exceed the
projected yearend balance of vehicle replacement reserve, in order to maintain the
required level of service.
Carried.
Page 12 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
12. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC2010-08, Shawn Binns, Director of Recreation and Community Services, re:
H.A.A.C.A Volunteer Days, Soap Box Derby - Request for Exemption By-Law 2006-38.
Motion No. CW100421-19
Moved by Evans, Seconded by Agnew
It is recommended:
1. That Report RC2010-08, Shawn Binns, Director of Recreation and Community Services,
re: H.A.A.C.A Volunteer Days, Soap Box Derby - Request for Exemption By-Law 2006-38
be received and adopted.
2. That the Hawkestone and Area Community Association provide proof of $2,000,000 public
liability insurance naming the Township of Oro-Medonte as additional insured of as per
provision 3 of By-law 2006-38.
3. That an exemption to By-Law No 2006-38 be granted to the Hawkestone and Area
Community Association to hold the Volunteer Day Celebrations, Soap Box Derby on
Saturday April 24, 2010 upon receipt of proof of insurance.
4. That Line 11 South from Ridge Road to John Street be temporarily closed on April 24,
2010 from 12:00 pm to 3:00pm inclusively.
5. That the Hawkestone and Area Community Association be granted permission to utilize six
Township Temporary Barricades on April 24, 2010.6. And That the Hawkestone and Area
Community Association and the Director of Transportation and Environmental Services be
notified of Council's decision.
Carried.
Motion No. CW100421-20
Moved by Allison, Seconded by Coutanche
It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 13 of 16
Committee of the Whole Minutes -Wednesday, April 21, 2010
13. IN-CAMERA:
a) Motion to Go In-Camera
Motion No. CW100421-21
Moved by Coutanche, Seconded by Allison
It is recommended that we do now go In-Camera at 12:30 p.m. to discuss Personnel, Legal
and Property Matters.
Carried.
b) Motion to Rise and Report
Motion No. CW100421-22
Moved by Evans, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 1:16 p.m.
Carried.
c) Jerry Ball, Director of Transportation and Environmental Services, re: Personnel Matter
(Transportation and Environmental Services).
Motion No. CW100421-23
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated April 14, 2010 and confidential
verbal information presented by Jerry Ball, Director of Transportation and Environmental
Services, re: Personnel Matter (Transportation and Environmental Services - McLean) be
received with regret.
Carried.
d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update)
Motion No. CW100421-24
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential verbal update from Robin Dunn, Chief Administrative
Officer, re: Personnel Matter (Staffing Update) be received.
Carried.
Page 14 of 16
Committee of the Whole Minutes -Wednesday, April 21, 2010
e) Robin Dunn, Chief Administrative Officer, re: Legal Matter (NVCA Levy 2010).
Motion No. CW100421-25
Moved by Crawford, Seconded by Evans
It is recommended that confidential information presented by Robin Dunn, Chief
Administrative Officer, re: Legal Matter (NVCA Levy 2010) be received.
Carried.
f) Mayor H.S. Hughes, re: Property Matter (Pine Ridge)
Motion No. CW100421-26
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential verbal information presented by Mayor H.S. Hughes,
re: Property Matter (Pine Ridge) be received; And that staff report back identifying the
required actions necessary for the potential implementation of the proposal.
Carried.
Recorded Vote ReqL
Councillor Crawford
Councillor Evans
Deputy Mayor Hough
Councillor Agnew
Councillor Allison
Councillor Coutanche
Mayor H.S. Hughes
jested by Councillor Crawford
Yea
Yea
Yea
Yea
Yea
Yea
Yea
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
Page 15 of 16
Committee of the Whole Minutes - Wednesday, April 21, 2010
16.ADJOURNMENT
a) Motion to Adjourn.
Motion No. CW100421-27
Moved by Evans, Seconded by Agnew
It is recommended that we do now adjourn at 1:45 p.m.
Carried.
~;ayyor, C rk, o las Irwin
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