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02 24 2010 Council Minutes~,ir~°tP~JPY erg } ,rF 1-fr=sad i s , i.vl €ait Fa,rt Wednesday, February 24, 2010 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche (left @ 8:14 p.m.) Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:00 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Richard Playfair, Director of Fire & Emergency Services; Shawn Binns, Director of Recreation and Community Services (arrived at 7:35 p.m.); Janette Teeter, Deputy Clerk Also Present: Michael Vandergeest, Marty Lancaster 1. OPENING OF MEETING BY THE MAYOR Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 2. PRAYER/CONTEMPLATION/REFLECTION THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Page 1 of 12 Council Meeting Minutes - February 24, 2010. 3. NOTICE OF ADDITIONS a) Motion for Additions. Motion No. C100224-1 Moved by Crawford, Seconded by Evans Be it resolved that the following items be added to the agenda for consideration: 10a) Robin Dunn, Chief Administrative Officer, re: Human Resources Committee. 10b) Shawn Binns, Director of Recreation and Community Services, re: Draft 2010 Pre-Budget Submission. 11 d) Councillor Coutanche, correspondence dated February 20, 2010 from Helen Nicolle re: Oro-Medonte Brochure. 14a) Correspondence from Rae Pfrimmer dated February 22, 2010 re: Request to Waive Site Plan Fees, 2034 Ridge Road West, Shanty Bay. 17e) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport). Carried. 4. ADOPTION OF AGENDA a) Motion for Adoption. Motion No. C100224-2 Moved by Hough, Seconded by Allison Be it resolved that the agenda for the Council meeting of Wednesday, February 24, 2010 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. Page 2 of 12 Council Meeting Minutes - February 24, 2010. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held on February 10, 2010. Motion No. C100224-3 Moved by Evans, Seconded by Agnew Be it resolved that the minutes of the Council meeting held on February 10, 2010 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer, re: Human Resources Committee. Motion No. C100224-4 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The verbal information presented by Robin Dunn, Chief Administrative Officer, re: Human Resources Committee be received. 2. That the recommendations from the Human Resources Committee meetings of • Tuesday, May 12, 2009, • Monday, June 29, 2009, • Monday, August 10, 2009, • Wednesday, October 7, 2009, • Tuesday, December 1, 2009, • Thursday, December 17, 2009, • Tuesday, January 19, 2010, and • Thursday, February 18, 2010 and actions resulting from said recommendations are hereby endorsed and approved. Carried. Page 3 of 12 Council Meeting Minutes - February 24, 2010. b) Shawn Binns, Director of Recreation and Community Services, re: Draft 2010 Pre- Budget Submission. Motion No. C100224-5 Moved by Agnew, Seconded by Crawford Be it resolved that 1. The draft correspondence dated February 24, 2010 from Shawn Binns, Director of Recreation and Community Services and presented by Robin Dunn, Chief Administrative Officer re: draft "2010 Pre-Budget Submission by the Township of Oro-Medonte", Build Canada Fund be received. 2. And Further That the draft correspondence be approved, as amended, and forwarded, under the Mayor's signature, to Bruce Stanton, MP Simcoe North and Garfield Dunlop, MPP Simcoe North. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Waste Management in Simcoe County. Motion No. C100224-6 Moved by Hough, Seconded by Allison Be it resolved that 1. The verbal information presented by Mayor H.S. Hughes re: Waste Management in Simcoe County be received. 2. That the County of Simcoe be requested to include Municipal Facilities in their Waste Management and Recycling/Composting Program. 3. And Further That the Simcoe County municipalities be forwarded the resolution, under the Mayor's signature, for their consideration and support. Carried. Page 4 of 12 Council Meeting Minutes - February 24, 2010. b) Mayor H.S. Hughes, re: Appointment of Council Members to Advisory Bodies (Lake Simcoe Region Conservation Authority) [from February 17, 2010 meeting]. Motion No. C100224-7 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The verbal information presented by Mayor H.S. Hughes re: Appointment of Council Members to Advisory Bodies (Lake Simcoe Region Conservation Authority) be received. 2. That Councillor Agnew be appointed to the Lake Simcoe Region Conservation Authority for the remainder of the Council term. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And Further That the Lake Simcoe Region Conservation Authority be advised of Council's decision immediately. Carried. c) Mayor H.S. Hughes, correspondence dated February 16, 2010 from Dr. Kim Fedderson, Dean, Orillia Campus, Lakehead University, re: Launch Celebration, "Your Bright Future" Captial Campaign, Wednesday, March 3, 2010. Motion No. C100224-8 Moved by Crawford, Seconded by Agnew Be it resolved that 1. The correspondence dated February 16, 2010 from Dr. Kim Fedderson, Dean, Orillia Campus, Lakehead University, re: Launch Celebration, "Your Bright Future" Captial Campaign, Wednesday, March 3, 2010 and presented by Mayor H.S. Hughes be received. 2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Coutanche, Agnew, Crawford and Evans be authorized to attend without per diem. 3. That the Committee of the Whole meeting scheduled for Wednesday, March 3, 2010 be cancelled in order to allow members of Council attend the Launch Celebration. 4. And Further That the CAD's office RSVP immediately. Carried. Page 5 of 12 Council Meeting Minutes - February 24, 2010. d) Councillor Coutanche, correspondence dated February 20, 2010 from Helen Nicolle re: Oro-Medonte Brochure. Motion No. C100224-9 Moved by Coutanche, Seconded by Allison Be it resolved that the correspondence dated February 20, 2010 from Helen Nicolle re: Oro-Medonte Brochure and presented by Councillor Coutanche be received. Carried. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on February 17, 2010 Motion No. C100224-10 Moved by Evans, Seconded by Agnew Be it resolved that the minutes of the Committee of the Whole Meeting held on February 17, 2010 be received and further that the recommendations therein be adopted. Carried. 13. CONSENT AGENDA: a) Minutes of Barrie Public Library Meetings held on November 26, 2009 and December 17, 2009. Staff Recommendation: Receipt. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on January 8, 2010. Staff Recommendation: Receipt. c) Minutes of Midland Public Library meeting held on January 14, 2010. Staff Recommendation: Receipt. Motion No. C100224-11 Moved by Allison, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Minutes of Barrie Public Library Meetings held on November 26, 2009 and December 17, 2009. Received. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on January 8, 2010. Received. c) Minutes of Midland Public Library meeting held on January 14, 2010. Received. Carried. Page 6 of 12 Council Meeting Minutes - February 24, 2010. 14. COMMUNICATIONS: a) Correspondence from Rae Pfrimmer dated February 22, 2010 re: Request to Waive Site Plan Fees, 2034 Ridge Road West, Shanty Bay. Motion No. C100224-12 Moved by Evans, Seconded by Crawford Be it resolved that 1. The correspondence from Rae Pfrimmer dated February 22, 2010 re: Request to Waive Site Plan Fees, 2034 Ridge Road West, Shanty Bay be received. 2. That the Request to Waive the Site Plan Fee in the amount of $1,250.00 be denied. 3. And Further That the applicant be advised of Council's decision. Defeated. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Motion to go In-Camera Motion No. C100224-13 Moved by Hough, Seconded by Allison Be it resolved that we do now go In-Camera at 8:25 p.m. to discuss Property and Legal Matters. Carried. b) Motion to Rise and Report Motion No. C100224-14 Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise and Report at 9:31 p.m. Carried. Page 7 of 12 Council Meeting Minutes - February 24, 2010. c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments - Lakeshore Promenade, Plan 626). Motion No. C100224-15 Moved by Agnew, Seconded by Evans Be it resolved that the confidential correspondence dated February 18, 2010 from Aird & Berlis LLP and presented by Doug Irwin, Director of Corporate Services/ Clerk, re: Property Matter (Encroachments - Lakeshore Promenade, Plan 626) be received. Carried. d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Property Matters Status Update - February, 2010). Motion No. C100224-16 Moved by Allison, Seconded by Hough Be it resolved that Confidential Report No. CS 2010-04, Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Property Matters Status Update - February, 2010) be received for information. Carried. e) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport). Motion No. C100224-17 Moved by Agnew, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport) be received; and further that the CAO proceed as directed by Council. Carried. Page 8 of 12 Council Meeting Minutes - February 24, 2010. 18. BY-LAWS a) By-Law No. 2010-033 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone -Stage 2 (Bachly Investments Inc.), Plan 51 R-36876 (Part of Registered Plan 51 M-679). Motion No. C100224-18 Moved by Hough, Seconded by Allison Be it resolved that a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone -Stage 2 (Bachly Investments Inc.), Plan 51 R-36876 (Part of Registered Plan 51 M-679) be introduced and read a first and second time and numbered By- Law No. 2010-033. Carried. That By-Law No. 2010-033 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2010-039 Being a By-law to Authorize the Execution of a Tax Arrears Extension Agreement. Motion No. C100224-19 Moved by Crawford, Seconded by Agnew Be it resolved that a By-law to Authorize the Execution of a Tax Arrears Extension Agreement be introduced and read a first and second time and numbered By-Law No. 2010-039. Carried. That By-Law No. 2010-039 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 of 12 Council Meeting Minutes - February 24, 2010. c) By-Law No. 2010-042 A By-law to Continue a Citizen of the Year Advisory Group for the Township of Oro-Medonte. Motion No. C100224-20 Moved by Allison, Seconded by Hough Be it resolved that a By-law to Continue a Citizen of the Year Advisory Group for the Township of Oro-Medonte be introduced and read a first and second time and numbered By-Law No. 2010-042. Carried. That By-Law No. 2010-042 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) By-Law No. 2010-043 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. Motion No. C100224-21 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte be introduced and read a first and second time and numbered By-Law No. 2010-043. Carried. That By-Law No. 2010-043 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 of 12 r Council Meeting Minutes - February 24, 2010. e) By-Law No. 2010-044 Being a By-Law to Authorize the Execution of a Tax Arrears Extension Agreement. Motion No. C100224-22 Moved by Hough, Seconded by Allison Be it resolved that a By-Law to Authorize the Execution of a Tax Arrears Extension Agreement be introduced and read a first and second time and numbered By-Law No. 2010-044. Carried. That By-Law No. 2010-044 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. f) By-Law No. 2010-047 A By-law to Assume and Establish Highways Within the Township of Oro-Medonte Plan 798 (Sophia Avenue, Barbara Avenue, Sunnyside Avenue, Symond Avenue). Motion No. C100224-23 Moved by Evans, Seconded by Crawford Be it resolved that a By-law to Assume and Establish Highways Within the Township of Oro-Medonte Plan 798 (Sophia Avenue, Barbara Avenue, Sunnyside Avenue, Symond Avenue) be introduced and read a first and second time and numbered By-Law No. 2010-047. Carried. That By-Law No. 2010-047 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 of 12 Council Meeting Minutes - February 24, 2010. 19. CONFIRMATION BY-LAW a) By-Law No. 2010-040 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, February 24, 2010. Motion No. C100224-24 Moved by Allison, Seconded by Hough Be it resolved that a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, February 24, 2010 be introduced and read a first and second time and numbered By-Law No. 2010-040. Carried. That By-Law No. 2010-040 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion for Adjournment. Motion No. C100224-25 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 9:36 p.m. Carried. Mayor, H.S. H hes erk,. D as Irwin Page 12 of 12