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03 10 2010 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MARCH 10, 2010 TIME: 7:00 P.M. Page 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS a) Motion for Additions. 4. ADOPTION OF AGENDA a) Motion for Adoption. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Special Council meeting held on February 24, 2010. b) Minutes of Council meeting held on February 24, 2010. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 6-97 a) Report No. TES 2010-01, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro-Medonte Drinking Water Systems - January 1 to December 31, 2009. 98-100 b) Report No. TES 2010-02, Jerry Ball, Director of Transportation and Environmental Services, re: 1198677 Ontario Limited - Request to Connect to Municipal Water System for 3340, 3346, 3352 and 3360 Line 4 North - Horseshoe Highlands Water System [Refer to Item 18i)]. Page 1 of 278 Page 10. REPORTS OF MUNICIPAL OFFICERS: c) Shawn Binns, Director of Recreation and Community Services, Update re: Simcoe County Trails Master Plan and Trails Funding. 101-110 d) Report No. RC 2010-03, Shawn Binns, Director of Recreation and Community Services, re: 2009 Recreation Program Update. 111-119 e) Report No. RC 2010-04, Shawn Binns, Director of Recreation and Community Services, re: Oro-Medonte Firefighters Association. 120-137 f) Report No. RC 2010-05, Shawn Binns, Director of Recreation and Community Services, re: Tender RC2010-01 Parks Turf Maintenance [to be distributed at meeting]. 138-142 g) Shawn Binns, Director of Recreation and Community Services, memorandum correspondence dated March 10, 2010 re: Recreation Fees and Charges Review Follow Up. 143 h) Andria Leigh, Director of Development Services, memorandum correspondence dated February 23, 2010, re: Garden Suite Agreement and Temporary Use By-law - 3193 Line 7 North (Hollingshead) [Refer to Item 18k)]. 144-149 i) Report No. DS 2010-013, Andria Leigh, Director of Development Services, re: Certificate of Substantial Completion and Acceptance (Underground Works) for Homire Subdivision - Warminster, Registered Plan M-947 [Refer to Item 18c)]. 150-156 j) Report No. DS 2010-015, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment 2010-ZBA-02 (Twp. Of Oro-Medonte) Part of Lot 5, Concession 14 Plan 51R-32598, Being Part 2 1803 Warminster Sideroad (Formerly Medonte Township) [Refer to Item 18f)]. 157-164 k) Report No. DS 2010-017, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2010-SPA-03 (Frost Bed & Breakfast) Part of Lot 5, Concession 6 478 Bass Lake Sideroad West (Formerly Oro Township) [Refer to Items 18g) and h)]. 165-167 1) Robin Dunn, Chief Administrative Officer, re: 57th Annual OSUM Conference and Trade Show, Wednesday May 5-7, 2010, Stratford. 168 m) Robin Dunn, Chief Administrative Officer, re: Notice of Public Consultation - Lake Simcoe Regional Airport. n) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Funding Application to Ontario Ministry of Agricultural Food and Rural Affairs (OMAFRA), Rural Economic Development (RED) Program. 11. REPORTS OF MEMBERS OF COUNCIL: 169-174 a) Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Valley Advisory Committee - Progress Report and February 4 and 19, 2010 Meeting Notes. Page 2 of 278 Page 12. REPORTS OF COMMITTEES: 175-178 a) Minutes of Recreation Technical Support Group meeting held on March 2, 2010. 13. CONSENT AGENDA: 179 a) Nottawasaga Valley Conservation Authority, highlights of meeting held on February 12, 2010. Staff Recommendation: Receipt. 180-191 b) Lake Simcoe Region Conservation Authority, minutes of meetings held on January 5 and 22, 2010; highlights of meeting held on February 26, 2010. Staff Recommendation: Receipt. 192-193 c) Correspondence dated February 23, 2010 from Evelyn Ball, Assistant First Nation Manager, Chippewas of Rama, First Nation re: 200th Anniversary of the War of 1812. Staff Recommendation: Receipt. 194-202 d) Orillia Public Library Board, minutes of meeting held on January 27, 2010. Staff Recommendation: Receipt. 203-214 e) Barrie Public Library Board, minutes of meeting held on January 28, 2010. Staff Recommendation: Receipt. 14. COMMUNICATIONS: 215 a) Correspondence dated February 17, 2010 from Mayor Tony Guergis, Township of Springwater, re: Mayor's Annual Log-Sawing Contest - The Elmvale Maple Syrup Festival, April 17, 2010. 216-217 b) Correspondence dated February 24, 2010 from Rod Harris, re: Prohibiting the Placement of Election Signs on Public Property. 218 c) Correspondence dated February 19, 2010 from John Britten, President and Anna Arnold, Secretary, Orillia District Snowmobile Club re: Request for Permanent Exemption, Administrative Fee [Refer to Item 14g)]. 219 d) Correspondence dated March 1, 2010 from Len Leach re: Lake Simcoe Regional Airport Governance Board. 220-221 e) Correspondence dated February 23, 2010 from Bruce Keeling, Chair, Maple Tree Replacement Program, Huronia Woodland Owners Association, re: Request for Tree Planting Ceremony. 222-223 f) Oro-Medonte History Association, minutes of meeting held on January 18, 2010. 224 g) Correspondence dated March 9, 2010 from Roy Maddox, President, Sno Voyageurs Snowmobile Club, re: Request for Exemption, Administrative Fee [Refer to Item 14c)]. [Addenda] Page 3 of 278 Page 15. NOTICE OF MOTIONS: 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: 17. IN-CAMERA ITEMS: a) Motion to go In-Camera b) Motion to Rise and Report c) Andria Leigh, Director of Development Services, re: Personnel Matter (Development Services). d) Mayor H.S. Hughes, re: Property Matter (Edgar Adult Occupational Centre). [Addenda] 18. BY-LAWS 225-234 a) By-Law No. 2010-015 A By-law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro-Medonte and The Corporation of the City of Barrie for the establishment of a Municipal Services Corporation (Lake Simcoe Regional Airport) And to Repeal By-law Nos. 2002- 060 and 2002-061 [from February 10, 2010 meeting]. 235-236 b) By-Law No. 2010-038 A By-law to Adopt an Asset Transfer Policy for the Municipal Services Corporation (Lake Simcoe Regional Airport Inc.) [from February 10, 2010 meeting]. 237-238 c) By-Law No. 2010-048 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Homire Subdivision - Warminster (2063334 Ontario Inc.), Plan 51 M-947. 239 d) By-Law No. 2010-050 A By-Law to Amend By-Law No. 2007-015, "A By- Law to Appoint Representatives to Various Committees/Organizations". 240-248 e) By-Law No. 2010-052 A By-law to Authorize the Execution of an Amendment to the Municipal Funding Agreement Between The Township of Oro-Medonte and The Association of Municipalities of Ontario. 249-250 f) By-Law No. 2010-053 A By-law to amend the zoning provisions which apply to lands within Part of Lot 5, Concession 14 of Plan 51 R-32598 Part 2, municipally known as 1803 Warminster Sideroad, (Former Township of Medonte), now in the Township of Oro-Medonte (Twp of Oro-Medonte 2010-ZBA-02). Page 4 of 278 Page 18. BY-LAWS 251-262 g) By-Law No. 2010-054 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and PATRICIA LYNN FROST described as lands as follows: 478 Bass Lake Sideroad West Part of Lot 5, Concession 6, Parts 1, 2, 3, & 4 on 51 R29419; Former Township of Oro PIN 7405-70011 Roll# 4346-010-003-21110 Township of Oro-Medonte, County of Simcoe. 263-264 h) By-Law No. 2010-055 Being a By-law to remove the Holding symbol applying to lands located at 478 Bass Lake Sideroad West Part of Lot 5, Concession 6, Parts 1, 2, 3, & 4 51R29419 Former Township of Oro; Township of Oro-Medonte, County of Simcoe PIN 7405-70011 Roll# 4346-010-003-21110 (Frost). 265-275 i) By-Law No. 2010-056 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and 1198677 Ontario Limited. 276 j) By-Law No. 2010-057 A By-law to Repeal By-law Nos. 94-26, 96-107 and 98- 6 "Being a By-Law to Appoint a Site Plan Control Committee". 277 k) By-Law No. 2010-058 A By-law to Repeal By-law No. 2000-35, "Being a By-law to Authorize the Execution of a Temporary Use By-law Agreement (Garden Suite) between The Township of Oro-Medonte and Susan Hollingshead, described as West Part of Lot 2, Concession 8, Township of Oro-Medonte (formerly Township of Oro), County of Simcoe". 19. CONFIRMATION BY-LAW 278 a) By-Law No. 2010-049 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, March 10, 2010. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion for Adjournment. Page 5 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... `ltrt7 vii i° REPORT Piou Heiitage, Exciiiu Future Report No. To: COUNCIL Prepared By: TES2010-01 Lisa McNiven Meeting Date: Subject: Motion # March 10, 2010 Municipal Summary and Roll Annual Reports for all R.M.S. File Township of Oro-Medonte Drinking Water Systems - E05-26665-v009 and v010 January 1 st to December 31 st, 2009 I RECOMMENDATION(S): Requires Action For Information Oniy~ It is recommended that: 1. THAT Report No. TES2010-01, Municipal Summary and Annual Reports for all Township of Ora-Medonte Drinking Water Systems - January 1st to December 31St 2009, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. I BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03, the Township of Ora-Medonte, as the owner/operating authority, is required to prepare a written summary report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2010, given to Members of Council and made available to any member of the public without charge. The Owner/Operator of municipal water systems is also required to complete an Annual Report containing: a) A brief description of the drinking water system, including a list of water treatment chemicals used by the system during the period covered by the report; b) A summary of any reports made to the Ministry under Subsection 18 (1) of the Act or Section 16-4 of Schedule 16 during the period covered by the report; Transportation and Environmental Services March 10, 2010 Report No. TES2010-01 Pagel of 3 Page 6 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... c) A summary of the results of tests required under this Regulation, or under an approval, municipal drinking water licence or order, including an OWRA order, during the period covered by the report, and if tests required under this Regulation in respect of a parameter were not required during that period, summarize the most recent results of tests of that parameter; d) Describe any corrective actions taken under Schedule 17 or 18 during the period covered by the report; e) Describe any major expenses incurred during the period covered by the report to install, repair or replace required equipment; and f) In the case of a large municipal residential system or a small municipal residential system, include a statement of where a report prepared under Schedule 22 will be available for inspection under Subsection 12 (4); O.Reg. 170/03, s. 11 (6); O. Reg. 418/09, s. 8. The Annual Report must be completed by February 28th of each year and must be supplied to any designated facilities supplied by the water system. ANALYSIS: Attached are the Municipal Summary Reports and Annual Reports for 2009 for the Township's Drinking Water Systems. These reports are being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The reports highlight any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Township of Oro-Medonte Drinking Water Systems, and testing results for 2009. Please note that the Annual Report for the Lake Simcoe Regional Airport was submitted in a previous report (TES2009-35), as it was required to be completed by December 1, 2009. POLICI ES&EGISLATION: Safe Drinking Water Act, 2002 O. Reg 170/03 CONSULTATIONS: Environmental Services Foreman Transportation and Environmental Services March 10, 2010 Report No. TES2010-01 Page 2 of 3 Page 7 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ATTACHMENTS: Municipal Summary Report for 2009 - Canterbury Drinking Water System Municipal Summary Report for 2009 - Cedarbrook Drinking Water System Municipal Summary Report for 2009 - Craighurst Drinking Water System Municipal Summary Report for 2009 - Harbourwood Drinking Water System Municipal Summary Report for 2009 - Horseshoe Highlands Drinking Water System Municipal Summary Report for 2009 - L.S.R.A. Drinking Water System Municipal Summary Report for 2009 - Maplewood Drinking Water System Municipal Summary Report for 2009 - Medonte Hills Drinking Water System Municipal Summary Report for 2009 - Robincrest Drinking Water System Municipal Summary Report for 2009 - Shanty Bay Drinking Water System Municipal Summary Report for 2009 - Sugarbush Drinking Water System Municipal Summary Report for 2009 - Warminster Drinking Water System Annual Report for 2009 - Canterbury Drinking Water System Annual Report for 2009 - Cedarbrook Drinking Water System Annual Report for 2009 - Craighurst Drinking Water System Annual Report for 2009 - Harbourwood Drinking Water System Annual Report for 2009 - Horseshoe Highlands Drinking Water System Annual Report for 2009 - Maplewood Drinking Water System Annual Report for 2009 - Medonte Hills Drinking Water System Annual Report for 2009 - Robincrest Drinking Water System Annual Report for 2009 - Shanty Bay Drinking Water System Annual Report for 2009 - Sugarbush Drinking Water System Annual Report for 2009 - Warminster Drinking Water System CONCLUSION: As required by current water regulations, Municipal Summary and Annual Reports for each of the Municipal Water Systems have been submitted for Council's review. Respectfully submitted: Lisa McNiven, BSc., C.E.T. Manager of Engineering and Environmental Services SMT Approval I Comments: C.A.O. Approval / Comments: Transportation and Environmental Services March 10, 2010 Report No. TES2010-01 Page 3 of 3 Page 8 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... z Proud Heritage, Exrifhnq Future Canterbury Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 January 13, 2010 Page 9 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Canterbury 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act; the Regulations, the system's approval and any ord er the system failed to meet (non-compliances) at any time during this report ing period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Durat ion Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval ide ntified during this reporting period. Order> _ There were no provincial orders issued during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet exis ting and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily fl ows rates. Source Maximum verage °o Monthl~ 'O' Volume Approved (m / day) Approved I (m'lday) Capacity ~ _j Capacity Well i - A proved Ca acit - 104.5 m3/da 72.6 Umin February 5 5 4.36 4 April 7 7 4,8 5 May 9 9 5.06 5 August 10 10 6.58 6 September 11 11 5.5 5 Page 2 of 3 January 7 _ 7 5.23 5 March 6 6 4.52 4 June 14 13 6.6 6 Jul 13 12 6.84 7 October 6 6 4.77 5 November 6 6 4.43 4 December 6 6 4.55 4 Page 10 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... - Source Maximum Volume (m3/day) W 11 2 A A C cet 1 AA 5 3/d Canterburv 2009 Municipal Summary Report Monthly Average % Approved (m'/day) Approved Capacity Capacity - 7^6L/ e - rove apa - m a t. min January 7 7 5.32 5 February 6 6 4.43 4 March 6 6 4.58 4 April 7 7 5.03 5 May 9 9 5.32 5 June 19 18 6.93 7 Jul 18 17 7.42 7 August 12 11 7 7 September 12 11 5.7 5 October 7 7 4.87 5 November 6 6 4.57 4 December 7 7 4.29 4 Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 Page 11 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... 7 nshi q,f Proud Heritage, Exciting Future, Cedarbrook Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 January 13, 2010 Page 12 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Cedarbrook 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval there were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders k There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations - MOE Inspector recommended that the Township consider purchasing a Universal Power Supply (UPS) to act as a surge protector during severe weather events to eliminate the momentary "flat lining" of monitoring equipment during power fluctuations. Staff has reviewed and recommends the purchase for all Chlorine Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum Monthl Average Volume Approved (my /day) Approved Capacity _Lms/day) Capacity - Well 1 - A roved Capacity - 104.0 m3/da 160.8 Umin January 9 9 7.42 7 February 10 10 7.18 7 March 8 8 6.9 7 April 9 9 6.4 6 May 9 9 7.06 7 June 21 20 9.33 9 Jut 11 11 8.45 8 August 10 10 7.84 8 September 10 10 7.03 7 October 17 16 6.94 7 November 9 9 6.5 6 December 10 10 6.71 6 Page 2 of 3 Page 13 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Cedarbrook 2009 Municipal Summary Report Source Maximum °o Monthly Average { Volume Approved (m /day) Approved (m3/day) Capacity- Capacity i 4Veil 2 - A roved Ca art - 104.0 m3/da 133.8 wmin January 11 11 8.19 8 February 11 11 7.89 8 March 9 9 7.74 7 April 9 9 7.1 7 May 11 11 7.84 8 June 27 26 10.8 10 Jul 13 13 9.68 9 August 11 11 8.9 9 September 11 11 7.77 7 October 16 15 7.81 8 November 10 10 7.37 7 December 11 11 7.35 7 Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 Page 14 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... rdtvnsh,p Qf Proud g' 'forge, Exciting Future Craighurst Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 15 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Craighurst 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration F Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval - - - There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations The inspector recommended installing a screen in the reservoir overflow pipe and that the reservoir hatch seals be inspected on a regular basis to ensure integrity. Both recommendations have been completed. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maxi mum daily flows rates. Capacity Capacity Well 1 -Approved Capacity - 64 m3/da y (45 Umin) -January 0 0 0 0 February 1 2 2 3 May 0 0 0 0 -August 1 2 0 0 September 1 2 0.03 0 November 1 2 0.03 0 Page 2 of 3 Source Maximum °o Monthly °o Volume Average (m'/day) Approved (m'/day) Approved March 0 0 0 0 Aril 1 2 0.03 0 June t 2 0.07 0 Jut 0 0 0 0 October 0 0 0 0 December 0 0 0 0 Page 16 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Craiqhurst 2009 Municipal Summarv Report January 18 13 10.55 8 February 17 12 10.1$ 7 -April 1$ 13 10.3 7 May 21 15 11.87 8 -August 19 14 11.55 8 -September 20 14 10.93 8 (in"/day) Approved (m°lday) Approved January 32 14 3.84 8 February 30 13 18.04 8 April 32 14 18,23 $ May 36 16 20.97 9 September 35 15 18.67 8 Flow requirement listed in the PTTW were not exceeded in 2009. s Final MOE Inspection Rating: 100% Detailed monthly well reports/da ta available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Source Maximum °o Monthly Average °b Volume (m''/day) Approved (m'/day) Approved Capacity Capacity Well 2 - Approved Capacity - 140 m3/da 96.8 Umin March 17 12 9.39 7 June 25 18 14.57 10 Jul 34 24 14.42 10 October 17 12 9.52 7 November 16 11 9.57 7 December 18 13 10.32 7 Source Maximum % Monthly Average % Volume ~ Capacity Capacity We!I - Approved Capacity- 229 m3/day 202.8 lJmin _ March 31 14 1$.84 7 June 43 19 25;27 11 Jul 57 25 25.03 11 Au ust 32 14 19.97 9 October 30 13 16.65 7 November 28 12 16.6 7 December 30 13 18.03 8 Page 17 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Ttzn<h'p of 4 tlp~~~t rid ~t./ Proud Heritage, Exciting Future Harbourwood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 18 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Harbourwood 2009 Municipal Summary Report Schedule 22: Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. [Act & Regulations Duration Action Taken Status here were no non-compliances with respect to the SDWA or supporting regulations identified during this porting period. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. I Orders - There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations There were no recommended best practice issues. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum Monthly Average Volume Approved (m'/day) Approved Capacity (m'lday) Capacity rr o-- January - 6 wua a-ev.v ~nui 1 0.65 0 February 8 1 1.29 0 March 115 12 23.03 3 April 123 13 80.77 9 May 195 21 101.19 11 June 125 14 96.37 10 Jul 143 16 97.19 11 August 121 13 88.68 10 September 125 14 92.97 10 October 117 13 71.87 8 November 7 1 0.6 0 December 65 7 2.94 0 i Page 2 of 3 Page 19 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Source Maximum Volume (m'/day) - Well 3 - Approved Capacity - 921 m31 a °ro Approved Capacity 940.5 L/min Harbourwood 2009 Municipal Summarv Report Monthl Average °o (m (day) Approved Capacity January 114 12 82.35 9 February 114 12 96.39 10 April 8 1 0.97 0 May 6 1 0.58 0 August 15 2 1.23 0 September 6 1 0.77 0 November 208 23 83.2 9 Total Combined Flow rate for both Wells 2 & 3 not to exceed 921 m /day. Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 - March 116 13 58.9 6 June 11 1 1.1 0 Jul 7 1 0,68 0 October 98 11 14.29 2 December 109 12 83.52 9 Page 20 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... V Wnship o{ 4' , Proud Heritage, Exchinq Future Horseshoe Highlands Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 21 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Horseshoe Highlands 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations There were no recommended best practice issues. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Maximum Monthl Average ° source Volume Approved (m , Approved Capacity _ ---_(m3/day) _ _ Capacity_ Well- -1 - Approved Capacity - 3371.0 m3/dav ( 2341 Llmin) January 463 14 333 10 February 441 13 352 10 March 460 14 330 10 Aril 485 14 275 8 May 792 23 503 15 June 870 26 689 20 Jul 826 25 618 18 August 758 22 566 17 September 778 23 585 17 October 447 13 331 10 November 455 13 313 9 December 454 13 347 10 Page 2 of 3 Page 22 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Horseshoe Highlands 2009 Municipal Summary Report Source Maximum Monthly Average % Volume Approved (m /day) Approved Capacity (m /day)_ Capacity Well 2 - Approved Capacity - 527.04 m3/dav 1366 L/min) January 0 0 0 0 February 0 0 0 0 March 0 0 0 0 Aril 0 0 0 0 May 0 0 0 0 June 0 0 0 0 Jul 0 0 0 0 August 0 0 0 0 September 0 0 0 0 October 0 0 0 0 November 0 0 0 0 December 0 0 0 0 Well 2 is for back up only. Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 Page 23 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... . ~tel Prowl Heritage, Exciting Futwe Lake Simcoe Regional Airport Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2009 February 19, 2010 Page 24 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... LSRA 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. - - - - - - Act & Regulations Duration Action Taken Status ~o inspection were completed 6-ring this resorting period. System Certificate of Approval No inspections were completed during this reporting period. Flows were exceeded in December in the distribution system when a water service inside a vacant hanger froze and broke. Orders No inspections were completed during this reporting period. Best Practice Issues and Recommendations No inspections were completed during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during, the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum F °o Monthly Average Volume Approved (m /day) Approved Capacity (m3/day) Capacity Well 2 -Approved capacity- 36 m3/day ( 452.4 L/min) Janus 12 33 2.42 7 February 2 6- 1.32 4 March 2 6 1.06 3 April 2 6 1.37 4 May 3 8 1.55 4 June 15 42 3 8 Jul 12 33 9.35 26 August 13 36 9.97 28 September 13 36 9.1 25 October 13 36 8.94 25 November 8 22 6.13 17 December 36 100 2.39 7 i Page 2 of 3 Page 25 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... LSRA 2009 Municipal Summary Re ort % 1/0 Source Maximum Monthl~r Average Volume Approved (m lday) Approved Capacity (m'/day) Capacity Well 3 - Approved Capacity 36 m3;da 119.4 Umin Janua 4 11 0.52 1 February 0 0 0 0 March 0 0 0 0 Aril 1 3 0.17 0 May 1 3 0.32 1 June 5 14 1.07 3 Jul 5 14 2.87 8 August 5 14 3.23 9 September 7 19 4.03 11 October 4 11 2.65 7 November 2 6 1.63 5 December 10 28 0.35 1 Flow requirements listed in the PTTW were not exceeded in 2009. Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 Page 26 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... P Proud Hvitage, Exerting Future Maplewood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 27 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Schedule 22; Section 22-2 (2) Maplewood 2009 Municipal Summary Report Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at anytime during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval There n,re no non-cnmplianr c A;ith respect to the Certificate of Approv~il identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations MOE recommended that the seal on the reservoir access hatches be replaced. This work was completed. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum Volume (m3/day) °•o Approved Capacity Monthly Average (m3lday) °o Approved Capacity Well 1 - Approved Capacity - 163.6 m3/day ( 114 Urnin) January 40 24 28.26 17 February 41 25 28.61 17 March 38 23 27.35 17 Aril 61 37 30.87 19 May 50 31 30.65 19 June 50 31 38.7 24 Jul 52 32 39.35 24 August 50 31 3426 21 September 52 32 35.03 21 October 50 31 28.61 17 November 42 26 28.43 17 December 47 29 29.52 18 Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services. Page 2 of 2 Page 28 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... T, h Proud Heritage, : Ir rah Future Medonte Hills Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 29 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Medonte Hills 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders [There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations There were no recommended best practice issues. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum °io Monthly Average Volume Approved i (m /day) Approved Capacity (m3/da Capacity- I Weli 1 --A onrove-dCapacity - 327 m3/dav ( 227 Lhninl January 38 12 31.1 10 February 37 11 32.14 10 March 41 13 31.74 10 April 37 11 30 9 May 56 17 35.45 11 June 56 17 42.43 13 Jul 65 20 39.61 12 August 53 16 37.52 11 September 46 14 36.87 11 October 94 29 52.71 16 November 86 26 43.43 13 December 67 20 34.81 11 Page 2 of 3 Page 30 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Medonte Hills 2009 Municipal Summary Report Source Maximum Monthly Average j % Volume Approved (m'lday) Approved Capacity (m '/day) Capacity 1N II 2 A d C t 393 3/d 273 U e - rove January a as - m 46 a mi 12 n 34.97 9 Februa 45 11 36.36 9 March 42 11 34.48 9 April 43 11 32.13 8 May 52 13 35.48 9 June 58 15 41.27 11 Jul 53 13 34.42 9 August 50 13 34.94 9 September 52 13 38.73 10 October 55 14 24.84 6 November 66 17 29 7 Decem bar 40 10 30.68 8 Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 Page 31 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... To P of ~ j Proud Heri& -e, 7xCiting Future Robincrest Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 32 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Robincrest 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status I There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice issues and Recommendations There were no best practice issues or recommendations during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum Monthly Average °o Volume Approved (m /day) Approved Capacity _ (m3/day) - _ Capacity I - - Well 1 - Annroved Capacity -.576 m31dav 1 .ono 1_ /mini January 0 0 0 0 February 0 0 0 0 March 0 0 0 0 Aril 0 0 0 0 May 0 0 0 0 June 0 0 0 0 Jul 0 0 0 0 August 0 0 0 0 September 0 0 0 0 October 0 0 0 0 November 0 0 0 0 December 0 0 0 0 Page 2 of 3 Page 33 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... - Robincrest 2009 Municipal Summary Report Source Maxi mum °o Monthly Average 0". Volume Approved (m /day) Approved Capacity (M3 /day) Capacity Well 2 - Ap proved Ca acit - 842 m31da 585 L/min January 149 18 100.74 12 February 173 21 104.54 12 March 174 21 104.58 12 April 175 21 103.3 12 June 224 27 130.73 16 July 199 24 127.16 15 August 199 24 116.39 14 September 193 23 123.33 15 November 174 21 109.9 13 December 179 21 113.32 9 Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on req uest to the Manager of Engineering and Environmental Services Page 3 of 3 Ma 204 24 116.65 14 (Jctober 186 22 120 14 Page 34 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... 7mmship of oJ%- Prvud Hcriiage, Excidtkq Future Shanty Bay Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 35 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Shanty Bay 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval - There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations There were no best practice issues or recommendations during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source Maximum °o Monthly Average °o Volume (m'/day) Approved (m'/day) Approved Capacity Ca acit Well 1 - Approved Capacity - 305 m3/day ( 396 L/min) January 127 42 67.06 22 February 88 29 59.21 19 March 87 29 60.48 20 Aril 88 29 61.7 20 May 93 30 25.97 9 June 84 28 5.1 2 Jul 3 1 0.35 0 August 4 1 0.42 0 September 5 2 0.53 0 October 81 27 10.65 3 November 88 29 61.17 20 December 86 28 63.42 21 Page 2 of 3 Page 36 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Source Well 2 - Approved June September October November December Source } 49.81 16 43.86 14 44.52 15 45.97 15 20.42 7 55.6 18 55.87 18 52.13 17 58.4 19 34.52 11 46.7 15 56.77 19 Monthly Average (m'/day) °,p Approved Capacity Maximum Volume (m' /day) °-o Approved Capacity - 305 m3lda 430 L/min 93 30 64 21 65 21 66 22 66 22 89 29 140 46 85 28 109 36 62 20 65 21 152 50 Maximum Volume (m'/day) °,o Approved Capacity Well 3 - Approved Ca acit - 610 m3/day75 L /min January 74 12 3.03 0 February 6 1 0.79 0 March 6 1 0.77 0 April 111 18 4.5 1 May 221 36 123.35 20 June 251 41 166.87 27 Jul 376 62 151.77 25 August 231 38 141.23 23 September 296 49 r 158 26 October 139 23 72.52 12 November 5 1 0.63 0 December 6 1 0.97 0 Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Bav 2009 Munici al Summary Report Monthly Average °'o (m'/day) Approved Capacity Page 37 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... T, L' ~f Proud Heritage, Exciting Future Sugarbush Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1 to December 31, 2009 February 19, 2010 Page 38 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Sugarbush 2009 Municipal Summary Report Schedule 22: Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken -Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations There were no best practice issues or recommendations during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates. Source 1 Maximum °-o Monthly Average °o Volume Approved (m /day) Approved Capacity (M3 /day) - - Capacity we❑ i - Approves capacity - ubl ms/aa b9l L/ min January 65 8 48.97 6 February 98 12 58.32 7 March 53 6 47.42 _ 6 April 61 7 47.27 6 May 93 11 60.45 7 June 88 10 64.97 8 Jul 80 9 59.42 7 August 66 8 59.84 7 September 85 10 60.27 7 October 69 8 57.32 7 November 74 9 59.53 7 Decern ber 87 10 65.16 8 Page 2 of 3 Page 39 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Suparbush 2009 Municipal Summary Report Source Maximum Monthly Average % Volume Approved (m~/day) Approved Capacity (m'/dayZ Capacity vveu Z - H roveo ua acii - i os 5.o maraa i is o umm January 254 16 195.97 12 February 387 24 227.68 14 March 206 13 181.97 11 Aril 237 14 179.63 11 May 356 22 234.52 14 June 333 20 248.07 15 Jul 307 19 228.81 14 August 256 16 227.03 14 September 322 20 230.13 14 October 256 16 212.29 13 November 254 16 220.63 13 December 322 20 238.81 15 Flow requirements listed in the PTTW were not exceeded in 2009. Final MOE Inspection Rating: 100% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services Page 3 of 3 Page 40 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Totvruhip of ' ^U f : j- aI~ Proud Her(tgpe, Exciting Fzrtuee Warminster Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2009 February 19, 2010 Page 41 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Warminster 2009 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There was a non-compliance with respect to the PTTVV for well 1 due to a clerical error by the Ministry of Environment when the PTTW was amended in 2008 that was not caught by Township staff. This error was corrected by the MOE after their inspection in March of 2009. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders - - There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations There were no best practice issues or recommendations during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the pei led covered by the report, including monthly average and maximum daily flows rates. Source Maximum °o Monthly Average °a Volume ADDroved (m"/dav) ADDroved Canarity m'/da Capacity Well 1 - Approved Capacity - 889.9 m3/day 782 L/min) January 251 28 194.26 22 February 243 27 183.82 21 March 253 28 195.35 22 Aril 277 31 217.27 24 May 389 44 273.16 31 June 287 32 258.73 29 Jul 327 37 256.52 29 August 266 30 221.52 25 September 289 32 219.77 25 October 297 33 203.77 23 November 246 28 189.83 21 December 268 30 194.32 22 Well 2 is not in service. Final MOE Inspection Rating: 96.92% Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services. Page 2 of 2 Page 42 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... rat rb Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220007454 Drinking-Water System Name: Canterbury Water System Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Small Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if Your Category is Large Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to:1 1 Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Dnnkin Water System Name Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01} February 2008 Page 1 of 5 Page 43 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... s J,e n m Drinking-Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Canterbury is supplied by two ground water source wells. The distribution system consists of 334 in of 150 mm watermain, 52m of 300 mm contact main and supplies 17 homes and 1 Community Hall. Water is pumped by submersible well pumps to the pumphouse located at #1 Somerset Blvd. and treated with Liquid Chlorine and then to the distribution system. Continuous monitoring of chlorine residual and turbidity equipment has been installed with 24 hour alarming. The system also has a 20 kW natural gas generator, PLC and wireless communications system. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIGS 4435e0l) February 2008 Page 2 of 5 Page 44 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Ontario Drinking-Water Systems Regulation O. Reg. 170103 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, durin this rep rting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 50 0 0-5 0 Treated 25 0 0 0 Distribution 25 0 0 25 0-<10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.12-0.18 Chlorine 8760/136 0.3-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an a roval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Sept. 5, 2008 0.02<MDL U g/1 No Arsenic Sept. 5, 2008 0.5 U g/1 No Barium Sept. 5, 2008 114 U g/1 No Boron Sept. 5, 2008 21 u No Cadmium Sept. 5, 2008 0.003 U g/1 No Chromium Sept. 5, 2008 0.5<MDL U g/1 No *Lead U g/1 No Mercury Sept. 3,2008 0.02<MDL U g/1 No Selenium Sept. 5,2008 1<MDL U g/1 No Sodium Nov. 28,2008 11.2 M g/1 No Uranium Sept. 5,2008 0.060 u No Fluoride Dec. 1,2008 0.14 M01 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 45 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... t` ontarb Drinking-Water Systems Regulation O. Reg. 170/03 Nitrite Mar 5,2009 0.005<MDL mg/1 No Nitrate Mar 5,2009 0.049 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential s stems, and non-municipal ear-round residential s stems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 2 0.23-0.73 0 Distribution 4 0.27-4.04 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 26,2006 0.11<MDL u /l No Aldicarb May 26,2006 0.30<MDL u l No Aldrin + Dieldrin May 26,2006 0.067<MDL u 1 No Atrazine + N-dealkylated metobolites May 26,2006 0.12<MDL u /l No Azinphos-methyl May 26,2006 0.21<MDL u /1 No Bendiocarb May 26,2006 0.13<MDL u 1 No Benzene June 5,2006 0.37<MDL u l No Benzo(a)pyrene May 26,2006 0.004<MDL u /1 No Bromoxynil May 30,2006 0.094<MDL u l No Carbaryl May 26,2006 0.16<MDL u 1 No Carbofuran May 26,2006 0.37<MDL u l No Carbon Tetrachloride June 5,2006 0.41<MDL u l No Chlordane (Total) May 26,2006 0.11<MDL u l No Chlorpyrifos May 26,2006 0.18<MDL u 1 No Cyanazine - May 26,2006 0.18<MDL a /l No Diazinon May 26,2006 0.081<MDL u9/1 No Dicamba May 30,2006 0.17<MDL u 1 No 1,2-Dichlorobenzene June 5,2006 0.50<MDL No 1,4-Dichlorobenzene June 5,2006 0.20<MDL No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 26,2006 0.14<MDL n No 1,2-Dichloroethane June 5,2006 0.43< ML UgA No 1,1-Dichloroethylene (vin lidene chloride) June 5,2006 0.41<MDL ugtl No Dichloromethane June 5,2006 0.32<MDL u /l No 2-4 Dichlorophenol May 26,2006 0.15<MDL u 1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 46 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... rice Drinking-Water Systems Regulation U. Reg. 170103 2,4-Dichlorophenoxy acetic acid (2,4-D) May 30,2006 0.19<MDL U g/1 No Diclofop-methyl May 30,2006 0.13<MDL U g/1 No Dimethoate May 26,2006 0.12<MDL U No Dinoseb May 30,2006 0.084<MDL U g/1 No Diquat June 1,2006 1<MDL Ug/1 No Diuron May 26,2006 0.087<MDL U01 No Glyphosate June 1,2006 6<MDL U l No Heptachlor + Heptachlor Epoxide May 26,2006 0.11<MDL U g/1 No Lindane (Total) May 26,2006 0.056<MDL U9/1 No Malathion May 26,2006 0.091<MDL U No Methoxychlor May 26,2006 0.14<MDL U No Metolachlor May 26,2006 0.092<MDL U No Metribuzin May 26,2006 0.12<MDL U No Monochlorobenzene June 5,2006 0.58<MDL U No Paraquat June 1, 2006 1<MDL U No Parathion May 26,2006 0.18<MDL U No Pentachlorophenol May 26,2006 0.15<MDL U ] No Phorate May 26,2006 0.11< DL U No Picloram May 30,2006 0.20<MDL U9/1 No Polychlorinated Biphenyls(PCB) May 26,2006 0.04<MDL U9/1 No Prometryne May 26,2006 0.23<MDL U9/1 No Simazine May 26,2006 0.15<MDL U No THM (NOTE; show latest annual average) 2009 4.5 Ugf1 No Temephos May 26,2006 0.31<MDL U No Terbufos May 26,2006 0.12<MDL U No Tetrachloroethylene June 5, 2006 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 26,2006 0.14<MDL U g/1 No Triallate May 26,2006 0.10<MDL U g/1 No Trichloroethylene June 5, 2006 0.38<MDL U g/1 No 2,4,6-Trichlorophenol May 26,2006 0.25<MDL U g/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 30,2006 0.14<MDL U g/1 No Trifluralin May 26,2006 0.12<MDL U 1 No Vinyl Chloride June 5, 2006 0.14<MDL U g/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PISS 4435e01) February 2008 Page 5 of 5 Page 47 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... f• L' ontarb Drinking-Water Systems Regulation 0. Reg. 170103 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220006936 Drinking-Water System Name: Cedarbrook Water System Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Small Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if Your Category is Lame Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes[ ] No[ I NA Number of Interested Authorities you report to: NA Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes[ ] No[ I NA Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from ours stem: [Drinkingater System Name Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No [ I NA Drinking Water Systems Regulations (FIBS 4435e01) February 2008 Page 1 of 5 Page 48 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... f` nt rice Drinking-Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Cedarbrook is a ground water source supplied by two wells. Raw water is pumped into the pumphouse and treated with Liquid Chlorine. Pressure tanks located in the pumphouse act as a pressure buffer. The system operates on pressure, when the pressure in the system drops the well pump comes on and shuts off when the pressure reaches approximately 60 psi. Water is pumped into the distribution system consisting of 470m of 150mm watermain supplying 24 homes. Free chlorine residuals and turbidity are monitored on a 24 hour basis. The system has a 25 kW natural gas generator. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection ISM of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 49 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... f° ~j marl Drinking-Water Systems Regulation O. Reg. 170/03 Microbiological testing done under the Schedule 10,11 or 12 of Regulation 170/03, during this renorting neriod. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 50 0 0-2 0 Treated 25 0 0 0 Distribution 25 0 0 25 0-30 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the Deriod covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.27-0.53 Chlorine 8760/136 0.30-2.00 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an annroval. order or other legal instrument- Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent samnle results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Sept. 5, 2008 0.02<MDL u No Arsenic Sept. 5, 2008 1.4 u No Barium Sept. 5, 2008 100 U g/1 No Boron Sept. 5, 2008 72.8 U g/1 No Cadmium Sept. 5, 2008 0.004 U9/1 No Chromium Sept. 5, 2008 0.6 U g/1 No *Lead U911 No Mercury Sept. 3,2008 0.02<ISML U g/1 No Selenium Sept. 5,2 08 1 U g/1 No **Sodium Nov 27,2009 20.7 m Yes Uranium Sept. 5,2008 0.601 U g/1 No Fluoride Dec. 1,2008 0.27 M g/1 No Drinking Water Systems Regulations (PIGS 4435e0I) February 2008 Page 3 of 5 Page 50 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... /d ontarn Drinking-Water Systems Regulation 0. Reg. 170/03 Nitrite Nov 23, 2009 0.005<MDL mg/1 No Nitrate Nov 23,2009 0.013<MDL mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems "Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. The Sodium exceedance was reported during the 2007 reporting period for Cedarbrook to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential s stems, and non-municipal ear-round residential systems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 4 0.42-1.46 0 Distribution 2 1-1.17 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 30,2006 0.11<MDL ug/I No Aldicarb May 30,2006 0.30<MDL ug/l No Aldrin + Dieldrin May 30,2006 0.067<MDL ug/I No Atrazine + N-dealkylated metobolites May 30,2006 0.12<MDL u l No Azinphos-methyl May 30,2006 0.21<MDL ugll No Bendiocarb May 30,2006 0.13<MDL u 1 No Benzene June 5,2006 0.37<MDL Ug/I No Benzo(a}pyrene May 26,2006 0.004<MDL ug/l No Bromoxynil May 30,2006 0.094<MDL u 1 No Carbaryl May 30,2006 0.16<MDL u 1 No Carbofuran May 30,2006 0.37<MDL ug/l No Carbon Tetrachloride June 5,2006 0.41<MDL u 1 No Chlordane (Total) May 30,2006 0.11<MDL u l No Chlorpyrifos May 30,2006 0.18<MDL u 1 No Cyanazine May 30,2006 0.18<MDL u /1 No Diazinon May 30,2006 0.081<MDL u 1 No Dicamba May 30,2006 0.17<MDL u /l No 1,2-Dichlorobenzene June 5,2006 0.50<MDL a /l No 1,4-Dichlorobenzene June 5,2006 0.20<MDL u 1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 30,2006 0.14<MDL ug/l No 1,2-Dichloroethane June 5,2006 0.43<MDL u 1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 51 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... nt rice Drinking-Water Systems Regulation O. Reg. 170103 1,1-Dichloroethylene (vin lidene chloride) June 5,2006 0.41<MDL ug/1 No Dichloromethane June 5,2006 0.32<MDL u No 2-4 Dichlorophenol May 26,2006 0.15<MDL u No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 30,2006 0.19<MDL U g/1 No Diclofop-methyl May 30,2006 0.13<MDL u 1 No Dimethoate May 30,2006 0.12<MDL U g/1 No Dinoseb May 30,2006 0.084<MDL u 1 No Diquat June 1,2006 1<MDL u No Diuron May 30,2006 0.087<MDL u 1 No Glyphosate June 1,2006 6<MDL U g/1 No Heptachlor t Heptachlor Epoxide May 30,2006 0.11<MDL U g/1 No Lindane (Total) May 30,2006 0.056<MDL u No Malathion May 30,2006 0.091<MDL u No Methoxychlor May 30,2006 0.14<MDL U g/1 No Metolachlor May 30,2006 0.092<MDL U g/1 No Metribuzin May 30,2006 0.12<MDL U g/1 No Monochlorobenzene June 5,2006 0.58<MDL U g/1 No Paraquat June 1, 2006 I<MDL U9/1 No Parathion May 30,2006 0.18<MDL Ug/l No Pentachlorophenol May 26,2006 0.15<MDL U g/1 No Phorate May 30,2006 0.11<MDL Ug/1 No Picloram May 30,2006 0.20<MDL u g/1 No Polychlorinated Biphenyls(PCB) May 26,2006 0.04<MDL u No Prometryne May 30,2006 0.23<MDL Ug/l No Simazine May 30,2006 0. 15 <MDL U9/1 No THM (NOTE: show latest annual average) 2009 6.15 ug/1 No Temephos May 30,2006 0.31<MDL U g/1 No Terbufos May 30,2006 0.12<ML U g/1 No Tetrachloroethylene June 5, 2006 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 26,2006 0.14<MDL U g/1 No Triallate May 30,2006 0.10<bIDL U g/1 No Trichloroethylene June 5, 2006 0.38 <MDL U 1 No- 2,4,6-Trichlorophenol May 26,2006 0.25<MDL U g/1 No 2,4,5-Trichlorophenoxy acetic acid (27,4,5-T) May 30,2006 0.14<MDL a No Triflurafin' May 30,2006 0.12<MDL u No Vinyl Chloride June 5, 2006 0.14<MDL u No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample *Sodium levels reported in 2007 as per O.Reg. 170/03 Drinking Water Systems Regulations (PE3S 4435e01) February 2008 Page 5 of 5 Page 52 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ~i turn Drinking-Water Systems Regulation O. Reg. 170103 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 250001322 Drinking-Water System Name: Craighurst Water System Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Small Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if your Catezory is Larize Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes[ ] No ] Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No[ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinkin Water System Name Dkin Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 53 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ontarb Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Craighurst is a ground water source supplied by 3 wells. Raw water is pumped into the pumphouse and treated with Liquid Chlorine dumped into a two-cell reservoir for the 15 minute chlorine contact time, located under the pumping station. The treated water is pumped into the distribution system by three high lift centrifugal pumps and one fire pump. The distribution system consists of 990m of 150mm watermain supplying 51 homes. The system is equipped with a continuous monitoring and recording system with 24 hour alarming. A 25 kW gas generator, PLC and wireless communication system are all part of the system List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 164 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e0 I) February 2008 Page 2 of 5 Page 54 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Ontario Drinking-Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10,11 or 12 of Regulation 170/03, Burin this rep rting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 75 0 0-0 0 Treated 25 0 0 0 Distribution 25 0 0 25 0-10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.05-0.36 Chlorine 8760/136 0.30-2.00 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milli rams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an a roval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Sept. 5, 2008 0.02<MDL u No Arsenic Sept. 5, 2008 0.4 u No Barium Sept. 5, 2008 59.3 u 1 No Boron Sept. 5, 2008 23.8 u No Cadmium Sept. 5, 2008 0.011 U g/1 No Chromium Sept. 5, 2008 2.5 U g/1 No *Lead u No Mercury Sept. 3,2008 0.02<MDL U g/1 No Selenium Sept * 5,2008 1 jig/1 No **Sodium Nov 27,2009 55.2 Mg/1 Yes Uranium Sept. 5,2008 0.880 U g/1 No Fluoride Dec. 1,2008 0.06 M g/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 55 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... tare Drinking-Water Systems Regulation O. Reg. 170/03 Nitrite Nov 23,2009 0.005<MDL mg/1 No Nitrate Nov 23,2009 3.21 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems **Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. The Sodium exceedance was reported during the 2007 reporting period for Craighurst to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 2 0.28-0.4 0 Distribution 2 0.28-.41 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 30,2006 0.11<MDL u No Aldicarb May 30,2006 0.30<MDL u 1 No Aldrin + Dieldrin May 30,2006 0.067<MDL u No Atrazine + N-dealkylated metobolites May 30,2006 0.12<MDL ug/I No Azinphos-methyl May 30,2006 0.21<MDL ug/I No Bendiocarb May 30,2006 0.13<MDL u 1 No Benzene June 5,2006 0.37<MDL u dl No Benzo(a)pyrene May 26,2006 0.004<MDL u /l No Bromoxynil May 30,2006 0.094<MDL u l No Carbaryl May 30,2006 0.16<MDL u 1 No Carbofuran May 30,2006 0.37<MDL ug/l No - Carbon Tetrachloride June 5,2006 0.41<MDL u /1 No Chlordane (Total) May 30,2006 0.11<MDL p l No Chlorpyrifos May 30,2006 0.18<MDL ug/I No Cyanazine May 30,2006 0.18<MDL ug/I No Diazinon May 30,2006 0.081<MDL u o No Dicamba May 30,2006 0.17<MDL ug/l No 1,2-Dichlorobenzene June 5,2006 0.50<MDL a No 1,4-Dichlorobenzene June 5,200 0.20<MDL u 1 No Dichlorodiphenyitrichloroethane (DDT) + metabolites May 30,2006 0.14<1%ML ug/l No 1,2-Dichloroethane June 5,2006 0.43<MDL u l No Drinking Water Systems Regulations (PISS 4435e01) February 2008 Page 4 of 5 Page 56 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntarb Drinking-Water Systems Regulation O. Reg. 170/03 1,1-Dichloroethylene (vin lidene chloride) June 5,2006 0.41<MDL ug/l No Dichloromethane June 5,2006 0.32<MDL u 1 No 2-4 Dichlorophenol May 26,2006 0.15<MDL u No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 30,2006 0.19<MDL U g/1 No Diclofop-methyl May 30,2006 0.13<MDL u 1 No Dimethoate May 30,2006 0.12<MDL u 1 No Dinoseb May 30,2006 0.084<MDL u 1 No Diquat June 1,2006 1<MDL U g/1 No Diuron May 30,2006 0.087<MDL u No Glyphosate June 1,2006 6<MDL u No Heptachlor + Heptachlor Epoxide May 30,2006 0.11<MDL No Lindane (Total) May 30,2006 0.056<MDL U g/1 No Malathion May 30,2006 0.091<MDL u 1 No Methoxychlor May 30,2006 0.14<MDL u 1 No Metolachlor May 30,2006 0.092<MDL u 1 No Metribuzin May 30,2006 0.12<MDL u No Monochlorobenzene June 5,2006 0.58<MDL u No Paraquat June 1, 2006 1<MDL u No Parathion May 30,2006 0.18<NML U g/1 No Pentachlorophenol May 26,2006 0.15<MDL u No Phorate May 30,2006 0.11<MDL u No Picloram May 30,2006 0.20<MDL Ug/l No Polychlorinated Biphenyls(PCB) May 26,2006 0.04<MDL u No Prometryne May 30,2006 0.23<MDL u 1 No Simazine May 30,2006 0.15<MDL U g/1 No THM (NOTE: show latest annual avers e) 2009 9.1 ug11 _ No Temephos May 30,2006 0.31<MDL u No Terbufos May 30,2006 0.12<MDL U g/1 No Tetrachloroethylene June 5, 2006 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 26,2006 0.14<MDL a No Trianate May 30,2006 0.10<MDL Ug/l No Trichloroethylene June 5, 2006 0.38<MDL u g/1 No 2,4,6-Trichlorophenol May 26,2006 0.25<MDL u 1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 30,2006 0.14<MDL u /l No Trifluralin May 30,2006 0.12<MDL u l No Vinyl Chloride June 5, 2006 0.14<MDL u No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None *Sodium levels reported in 2007 as per O.Reg.170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 57 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... I. ~ a on tarn Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220006703 Drinking-Water System Name: Harbourwood Water System. Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Large Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if Your Cateam is Larne Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: I I Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinkin Water System Name =Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No [ I NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 58 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... s OntariO Drinking-Water Systems Regulation 0. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System I3arbourwood is a ground water system with two wells with submersible pumps and two separate lines supplying the pumping station located at 38 Shelswell Blvd. Raw water enters the pumphouse and is treated with Liquid Chlorine, the treated water then goes to a steel-bolted, glass fused 106 m3 stand pipe located behind the pumphouse for the 15 minute contact time. The 133 homes are supplied through the distribution system consisting of 3251m of 150 mm watermain. A chlorine residual analyzer and turbidity meter has been installed for continuous monitoring and recording with a 24 hour alarm system. The system includes a 100 kW natural gas generator and a PLC. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) . Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170103 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 59 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... n►tarb Drinking-Water Systems Regulation O. Reg. 170/03 Microbiological testing done under the Schedule 10,11 or 12 of Regulation 170/03, durin this rep rting period. Number Range of E.Coli Range of Total Number Range of UPC Of Or Fecal Coliform o€ HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 104 0 0-10 0 Treated 52 0 0 52 0->2000 Distribution 104 0 0 104 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.10-0.40 Chlorine 8760/136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the re uirement of an a roval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL ug/l No Arsenic Au 27,2009 0.3 u 1 No Barium Au 27,2009 174 ug/l No Boron Au 27,2009 35 ug/l No Cadmium Au 27,2009 0.003<MDL ug/l No Chromium Au 27,2009 0.5<MDL u g/1 No *Lead U0 No Mercury Au 25,2009 0.02 u No Selenium Au 27,2009 1<MDL u g/1 No Sodium Dec. 3,2008 11.2 Mg/l No Uranium Au 27,2009 0.034 u No Fluoride Dec. 1,2008 0.26 m No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 60 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... n rb Drinking-Water Systems Regulation O. Reg. 170/03 Nitrite Nov 23,2009 0.005<MDL mg/1 No Nitrate Nov 23,2009 0.013<MDL mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential s stems, and non-municipal ear-round residential systems) Number of Range of Lead Number of Location Type Results Samples (min#) - (max Exceedances Plumbing 6 0.51-1.15 0 Distribution 4 0.36-3.26 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<MDL ug/I No Aldicarb May 28,2009 0.30<MDL u jl- No Aldrin + Dieldrin May 28,2009 0.067<MDL u /l No Atrazine + N-dealkylated metabolites May 28,2009 0.12<MDL u 1 No Azinphos-methyl May 28,2009 0.21<MDL u 1 No Bendiocarb May 28,2009 0.13<MDL Ug/I No Benzene May 26,2009 0.37<MDL u /1 No Benzo(a)pyrene May 28,2009 0.004< 4DL a /l No Bromoxynil May 28,2009 0.33<MDL u 1 No Carbaryl May 28,2009 0.16<MDL u 1 No Carbofuran May 28,2009 0.37<MDL u 1 No Carbon Tetrachloride May 26,2009 0.41<MDL u 1 No Chlordane (Total) May 28,2009 0.11<MDL ug/I No Chlorpyrifos May 28,2009 0.18<MDL u l No Cyanazine May 28,2009 0.18<MDL u l No Diazinon May 28,2009 0.081<MDL u tl No Dicamba May 28,2009 0.20<MDL u al No 1,2-Dichlorobenzene May 26,2009 0.50<MDL u 1 No 1,4-Dichlorobenzene May 26,2009 0.21<MDL ug/I No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL ug/1 No 1,2-Dichloroethane May 26,2009 0.43<MDL u 1 No 1,1-Dichloroethy1ene (vin lidene chloride) May 26,2009 0.41<MDL ug/1 No Dichloromethane May 26,2009 0.34<MDL ug/I No 2-4 Dichlorophenol May 28,2009 0.15<MDL ugtl No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 61 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... a s Ontario Drinking-Water Systems Regulation 0. Reg. 170/03 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL U g/1 No Diclofop-methyl May 28,2009 0.40<MDL u No Dimethoate May 28,2009 0.12<MDL U g/1 No Dinoseb May 28,2009 0.36<MDL u No Diquat May 27,2009 I<MDL u No Diuron May 28,2009 0.087<MDL U g/1 No Glyphosate May 30,2009 6<MDL U g/1 No Reptachlor + Reptachlor Epoxide May 28,2009 0.11<MDL u No Lindane (Total) May 28,2009 0.056<MDL U9/1 No Malathion May 28,2009 0.091<MDL U g/1 No Methoxychlor May 28,2009 0.14<MDL u No Metolachlor May 28,2009 0.092<MDL U g/1 No Metribuzin May 28,2009 0.12<MDL U g/1 No Monochlorobenzene May 26,2009 0.58<MDL U2/1 No Paraquat May 26,2009 1<MDL U g/1 No Parathion May 28,2009 0.18<MDL u No Pentachlorophenol May 28,2009 0.15<MDL u No Phorate May 28,2009 0.11<MDL u /l No Picloram May 28,2009 0.25<MDL u 1 No Polychlorinated Biphenyls(PCB) May 26,2009 0.04<-NML u 1 No Prometryne May 28,2009 0.23<MDL u No Simazine May 28,2009 0.15<MDL U g/1 No TEEM (NOTE: show latest annual average) 2009 6.7 ug/1 No Temephos May 28,2009 0.31<MDL U g/1 No Terbufos May 28,2009 0.12<MDL u 1 No Tetrachloroethylene May 26,2009 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL U g/1 No Triallate May 28,2009 0.10<MDL u No Trichloroethylene May 26,2009 0.38<MDL u No 2,4,6-Trichlorophenol May 28,2009' 0.25<MDL U No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<MDL u No Trifluralin May 28,2009 0.12<MDL Ug/l No Vinyl Chloride May 26,2009 0.17<MUL u 1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PIBS 4435001) February 2008 Page 5 of 5 Page 62 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... taro Drinking-Water Systems Regulation O. Reg. 170103 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: Drinking-Water System Name: Drinking-Water System Owner: Drinking-Water System Category: Period being reported: 220001402 Horseshoe Highlands Water System Township of Oro-Medonte Large Municipal Residential January 1, 2009 to December 31, 2009 Complete if your Category is Larize Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170103 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes[ ] No ] Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes[ ] No[ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinkin Water System Name Dkin Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No [ I NA Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 1 of 5 Page 63 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... 7 na r lO Drinking-Water Systems Regulation O. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Horseshoe is a ground water system with two wells with submersible pumps, with two separate lines supplying the pumping station located at lA Country Club Lane. Well #2 is a standby well. Raw water enters the pumphouse and is treated with Liquid Chlorine and the treated water then goes through the chlorine contact chamber to the water tower located on Highland Drive, the highest point of the subdivision. The system is equipped with an alarm system that monitors high/low pressure, high/low reservoir levels, AC failure, low well levels and pump failure. The distribution system consisting of 8,131m of 300mm and 150mm watermains supplies 582 units, which includes Carriage Dills and Carriage Ridge Resorts. A chlorine residual analyzer and turbidimeter have been installed for continuous monitoring and recording with a 24- hour alarm system. A PLC was installed to allow monitoring of the water system from the Township office List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 64 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntarb Drinking-Water Systems Regulation 0. Reg. 170103 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170103, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 104 0 0 0 Treated 52 0 0 52 0-40 Distribution 116 0 0 116 Operational testing done under Schedule 7, 8 or 9 of Regulation 170103 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760124 0.06-0.20 Chlorine 87601136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an a roval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL u No Arsenic Au 27,2009 0.3 u No Barium Au 27,2009 40.1 u No Boron Au 27,2009 6.5 U911 No Cadmium Au 27,2009 0.003<MDL u No Chromium Au 27,2009 1.0 u g/1 No *Lead u g/1 No Mercury Au 25,2009 0.02<MDL u No Selenium Au 27,2009 1<MDL u 1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 65 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... t a ' rb Drinking-Water Systems Regulation O. Reg. 170/03 Sodium Dec. 3,2008 4.06 mg/l No Uranium Au 27,2009 0.747 u 1 No Fluoride Dec. 1,2008 0.10 m l No Nitrite Nov 23,2009 0.005<MDL m l No Nitrate Nov 23,2009 1.67 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15,1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential s stems, and non-municipal ear-round residential s stems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 20 0.11-1.75 0 Distribution 8 0.18-1.46 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<MDL u l No Aldicarb May 28,2009 0.30<MDL u l No Aldrin + Dieldrin May 28,2009 0.067<MDL u l No Atrazine + N-dealkylated metobolites May 28,2009 0.12<MDL u l No Azinphos-methyl May 28,2009 0.21<MDL u 1 No Bendfocarb May 28,2009 0.13<MDL u 1 No Benzene May 26,2009 0.37<MDL u l No Benzo(a)pyrene May 28,2009 0.004<MDL u l No Bromoxynfl May 28,2009 0.33<MDL u l No Carbaryl May 28,2009 0.16<MDL a /l No Carbofuran May 28,2009 0.37<MDL u l No Carbon Tetrachloride May 26,2009 0.41<MDL u l No Chlordane (Total) May 28,2009 0.11<MDL u 1 No Chlorpyrifos May 28,2009 0.18<MDL u No Cyanazine May 28,2009 0.18<MDL ug/l No Dfazinon May 28,2009 0.081<MDL ug/1 No Dicamba May 28,2009 0.20<MDL u l No 1,2-Dichlorobenzene May 26,2009 0.50<MDL u l No 1,4-Dichlorobenzene May 26,2009 0.21<MDL u l No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL ug/1 No 1,2-Dichloroethane May 26,2009 0.43<MDL ug/I No Drinking Water Systems Regulations (PlBS 4435e01) February 2008 Page 4 of 5 Page 66 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntarn Drinking-Water Systems Regulation O. Reg. 170103 1,1-Dichloroethylene (vin lidene chloride) May 26,2009 0.41<MDL ugll No Dichloromethane May 26,2009 0.34<MDL U g/1 No 2-4 Dichlorophenol May 28,2009 0.15<MDL U g/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL U g/1 No Diclofop-methyl May 28,2009 0.40<MDL U No Dimethoate May 28,2009 0.12<MDL U No Dinoseb May 28,2009 0.36<MDL U g/1 No Diquat June 4,2009 1<MDL U No Diuron May 28,2009 0.087<MDL U9/1 No Glyphosate May 30,2009 6<MDL U g/1 No Heptachlor + Heptachlor Epoxide May 28,2009 0. 11 <MDL U9/1 No Lindane (Total) May 28,2009 0.056<MDL U No Malathion May 28,2009 0.091<MDL U No Methoxychlor May 28,2009 0.14<MDL U No Metolachlor May 28,2009 0.092<MDL U No Metribuzin May 28,2009 0.12<MDL U g/1 No Monochlorobenzene May 26,2009 0.58<NIDL U g/1 No Paraquat June 4,2009 1<MDL UgIl No Parathion May 28,2009 0.18<MDL U g/1 No Pentachlorophenoi May 28,2009 0.15<MDL U g/1 No Phorate May 28,2009 0.11<MDL U g/1 No Picloram May 28,2009 0.25<MDL U g/1 No Polychlorinated Biphenyls(PCB) May 26,2009 0.04<MDL U g/1 No Prometryne May 28,2009 0.23<MDL U g/1 No Simazine May 28,2009 0.15<MDL U 1 No THM (NOTE: show latest annual average) 2009 3.25 Ug11 No Temephos May 28,2009 0.31<MDL U 1 No Terbufos May 28,2009 0.12<MDL U g/1 No Tetrachloroethylene May 26,2009 0.45<MDL U 1 No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL U 1 No Triallate May 28,2009 0.10<MDL U No Trichloroethylene May 26,2009 0.38<MDL U g/1 No 2,4,6-Trichlorophenol May 28,2009 0.25<MDL U 1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<MDL U No Trifluralin May 28,2009 0.12<MDL U No Vinyl Chloride May 26,2009 0.17<MDL U No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 67 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... Ontario Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220004135 Drinking-Water System Name: Maplewood Water System Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Small Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if Your Category is Large Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170103 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Catezories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes[ ] No [ ] NA Number of Interested Authorities you report to: NA Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes[ ] No [ ] NA Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinkin Water System Name Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e0 I) February 2008 Page 1 of 5 Page 68 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... nO Drinking-Water Systems Regulation O. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Maplewood is a ground water system with one well with a submersible pump, with one line supplying raw water to the pumping station located at 40 Maplewood Parkway. Raw water enters the pumphouse and is treated with Liquid Chlorine then goes to a two-celled, 20,000 gallon reservoir. Three in-line aerators are placed on the well line to remove sulphur gases. The 51 homes on the water system are supplied water through the distribution system consisting of 1,069m of 150mm watermains. A chlorine residual analyzer and turbidity meter have been installed for continuous monitoring and recording of free chlorine residuals and turbidity with a 24-hour alarm system. The system includes a 20 kilowatt natural gas powered generator and a PLC with wireless communication system communicating data to the township office. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ } Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred During 2009, a second well was drilled and pump tested and a PTTW was applied for. The second well is scheduled to be connected to the system in 2010. The second well was installed to provide backup and support for the other well Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170103 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 2 of 5 Page 69 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... rAle- vo r ario Drinking-Water Systems Regulation O. Reg. 170103 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170103, Burin this rep rting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 25 0 0-0 0 Treated 25 0 0 0 Distribution 25 0 0 25 0-<10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170103 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760124 0.35-0.75 Chlorine 87601136 0.2-2.00 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an a roval order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Sept. 5, 2008 0.02<MDL u 1 No Arsenic Sept. 5, 2008 1.6 u No Barium Sept. 5, 2008 165 u g/1 No Boron Sept. 5, 2008 40.6 U g/1 No Cadmium Sept. 5, 2008 0.014 U g/1 No Chromium Sept. 5, 2008 1 U g/1 No *Lead U g/1 No Mercury Sept. 3,2008 0.02<MDL U g/1 No Selenium Sept. 5,2008 3 U g/1 No "Sodium Nov. 28,2008 20.7 Mg/1 yes Uranium Sept. 5,2008 0.082 U9/1 No Fluoride Dec. 1,2008 0.13 M g/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 70 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... 1i ontarb Drinking-Water Systems Regulation 0. Reg, 170103 Nitrite Nov 23,2009 0.005<MDL mg/1 No Nitrate Nov 23,2009 0.013<MDL mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems **Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. The Sodium exceedance was reported during the 2008 reporting period for Warminster to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 0 0 0 Distribution 4 0.15-1.60 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 26,2006 0.11<MDL ug/I No Aldicarb May 26,2006 0.30<MDL U01 No Aldrin + Dieldrin May 26,2006 0.067<MDL No Atrazine + N-dealkylated metobolites May 26,2006 0.12<MDL ug fl No Azinphos-methyl May 26,2006 0.21<MDL u l No Bendiocarb May 26,2006 0.13<MDL u /1 No Benzene June 5,2006 0.37<MDL u 1 No Benzo(a)pyrene May 26,2006 0.004<MDL u I No Bromoxynil May 30,2006 0.094<MDL u /l No Carbaryl May 26,2006 0.16<MDL u l No Carbofuran May 26,2006 0.37<MDL u l No Carbon Tetrachloride June 5,2006 0.41<MDL u 1 No Chlordane (Total) May 26,2006 0.11<MDL u l No Chlorpyrifos May 26,2006 0.18<MDL u No Cyanazine May 26,2006 0.18<MDL ug/I No Diazinon May 26,2006 0.081<MDL u l No Dicamba May 30,2006 0.17<MDL u l No 1,2-Dichlorobenzene June 5,2006 0.50<MDL u l No 1,4-Dichlorobenzene June 5,2006 0.20<MDL u l No Dicblorodiphenyltrichloroethane (DDT) + metabolites May 26,2006 0.14<MDL ug/1 No 1,2-Dichloroethane June 5,2006 0.43<MDL u No Drinking Water Systems Regulations (P1BS 4435e01) February 2008 Page 4 of 5 Page 71 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ontarb Drinking-Water Systems Regulation O. Reg. 170/03 1,1-Dichloroethylene (vin lidene chloride) June 5,2006 0.41<MDL Ug/1 No Dichloromethane June 5,2006 0.32<MDL U g/1 No 2-4 Dichlorophenol May 26,2006 0.15<MDL U g/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 30,2006 0.19<MDL U No Diclofop-methyl May 30,2006 0.13<MDL U ;l No Dimethoate May 26,2006 0.12<MDL U g/1 No Dinoseb May 30,2006 0.084<MDL U g/1 No Diquat June 1,2006 1<MDL U g/1 No Diuron May 26,2006 0.087<MDL U g/1 No Glyphosate June 1,2006 6<MDL U No Heptachlor + Heptachlor Epoxide May 26,2006 0. 11 <41DL U 1 No Lindane (Total) May 26,2006 0.056<MDL u g/1 No Maathion May 26,2006 0.091<MDL U g/1 No Methoxychlor May 26,2006 0.14<MDL U 1 No Metolachlor May 26,2006 0.092<MDL U g/1 No Metribuzin May 26,2006 0.12<MDL Ug/l No Monochlorobenzene June 5,2006 0.58<MDL U9/1 No Paraquat June 1, 2006 1<MDL U /l No Parathion May 26,2006 0.18<MDL U No Pentachlorophenol May 26,2006 0.15<NML Ug/l No Phorate May 26,2006 0.11<MDL U No Picloram May 30,2006 0.20<MDL U No Polychlorinated Biphenyls(PCB) May 26,2006 0.04<MDL U g/1 No Prometryne May 26,2006 0.23<MDL U g/1 No Simazine May 26,2006 0.15<MDL U g/1 No THM (NOTE: show latest annual average) 2009 18 Ug11 No Temephos May 26,2006 0.31<MDL U g/1 No Terbufos May 26,2006 0.12<MDL U No Tetrachloroethylene June 5, 2006 0.45<MDL U j1 No 2,3,4,6-Tetrachlorophenol May 26,2006, 0.14<MDL U No Triallate May 26,2006 0.10<MDL U g/1 No Trichtoroethylene June 5, 2006 0,38<MDL U g/1 No 2,4,6-Trichlorophenol May 26,2006 0.25<MDL U g/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 30,2006 0.14<MDL U g/1 No Trifturalin May 26,2006 0.12<MDL URA No Vinyl Chloride June 5, 2006 0.14<MDL U g/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 72 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... tar' Drinking-Water Systems Regulation O. Reg. 170103 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220003920 Drinking-Water System Name: Mcdonte Hills Well Supply Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Large Municipal Residential Period being reported: 3anuary 1, 2009 to December 31, 2009 Complete if Your Category is Larize Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Catemories. Number of Designated Facilities served: I None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes[INo[] Number of'Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinkin Water System Name Dkin Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No [ I NA Drinking Water Systems Regulations (PIBS 4435e0I) February 2008 Page 1 of 5 Page 73 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... fis (s ntarn Drinking-Water Systems Regulation U. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Medonte Hills is a ground water source, with two wells with submersible pumps, supplying raw water by two separate lines to the pumping station located at 5341 Line 7 North where the raw water is treated with Liquid Chlorine and pumped to the distribution system. The distribution system consists of 4"Om of 50mm, 75mm and 150mm watermains, 100m of 300mm contact main supplying 141 residences. Continous monitoring of Chlorine Residual and Turbidity equipment has been installed with 24- hour alarming. A 25 kilowatt natural gas powered generator is in place and a PLC and wireless communication system supply data to the township office. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 164 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PTBS 4435e01) February 2008 Page 2 of 5 Page 74 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntarn Drinking-Water Systems Regulation O. Reg. 170/03 Microbiological testing done under the Schedule 10,11 or 12 of Regulation 170103, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of BPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 104 0 0 0 Treated 52 0 0 52 0-130 Distribution 104 0 0 104 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760124 0.1-0.30 Chlorine 8760/136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit o measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL u g/1 No Arsenic Au 27,2009 0.3 u g/1 No Barium Au 27,2009 76.6 u No Boron Au 27,2009 5.9 u 1 No Cadmium Au 27,2009 0.003<MDL ug/l No Chromium Au 27,2009 2.3 u /l No *Lead u g/1 No Mercury Au 25,2009 0A3 u l No Selenium Au 27,2009 1<MDL u /l No Sodium Dec. 3,2008 4.57 M g/1 No Uranium Au 27,2009 0.670 u 1 No Fluoride Dec. 1,2008 0.07 m l No Drinking Water Systems Regulations (FIBS 4435e0 I) February 2008 Page 3 of 5 Page 75 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... tro,,"~ onta ~c~ Drinking-Water Systems Regulation O. Reg. 170/03 Nitrite Nov 23,2009 0.005<MDL mg/1 No Nitrate Nov 23,2009 1.28 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential s stems, and non-municipal ear-round residential s stems) Number of Range of Lead Number of Location Type Results Samples (min#) - (max Exceedances Plumbing 3 0.02-0.68 0 Distribution 4 0.22-1.54 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<MDL u l No Aldicarb May 28,2009 0.30<MDL Ug/l No Aldrin + Dieldrin May 28,2009 0.067<MDL ug/I No Atrazine + N-dealkylated metobolites May 28,2009 0.12<MDL ug/I No Azinphos-methyl May 28,2009 0.21<MDL ug/l No Bendiocarb May 28,2009 0.13<MDL u l No Benzene May 26,2009 037<MDL u 1 No Benzo(a)pyrene May 28,2009 0.004<MDL u 1 No Bromoxynil May 28,2009 0.33<MDL u No Carbaryl May 28,2009 0.16<MDL u 1 No Carbofuran May 28,2009 0.37<MDL u 1 No Carbon Tetrachloride May 26,2009 0.41<MDL a /1 No Chlordane (Total) May 28,2009 0.11<MDL up/1 No Chlorpyrifos May 28,2009 0.18<MDL u 1 No Cyanazine May-28,2009 0.18<MDL u /l No- Diazinon May 28,2009 0.081<MDL u 1 No Dicamba May 28,2009 0.20<MDL u 'l No 1,2-Dichlorobenzene May 26,2009 0.50<MDL u 1 No 1,4-Dichlorobenzene May 26,2009 0.21<MDL u /l No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL ug/l No 1,2-Dichloroethane May 26,2009 0.43<MDL u No 1,1-Dichloroethylene (vin lidene chloride) May 26,2009 0.41<MDL ug/l No Dichloromethane May 26,2009 0.80 u No 2-4 Dichlorophenol May 28,2009 0.15<MDL ug/1 No Drinking Water Systems Regulations (PISS 4435e01) February 2008 Page 4 of 5 Page 76 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... tA ontarb Drinking-Water Systems Regulation O. Reg. 170103 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL No Diclofop-methyl May 28,2009 0.40<MDL u No Dimethoate May 28,2009 0.12<MDL U;j No Dinoseb May 28,2009 0.36< DL U2/1 No Diquat June 4,2009 1<MDL U g/1 No Diuron May 28,2009 0,087<MDL U g/1 No GIyphosate June 1,2009 6<MDL u No Heptachlor + Heptachlor Epoxide May 28,2009 0. 11 <MDL U g/1 No Lindane (Total) May 28,2009 0.056<MDL U9/1 No Malathion May 28,2009 0.091<MDL U g/1 No Methoxychlor May 28,2009 0.14<MDL U g/1 No MetoIachlor May 28,2009 0.092<MDL Ug/1 No Metribuzin May 28,2009 0.12<MDL u No Monochlorobenzene May 26,2009 0.58<MDL U g/1 No Paraquat June 4,2009 1<MDL u No Parathion May 28,2009 0.18<MDL U g/1 No Pentachlorophenol May 28,2009 0.15<MDL u No Phorate May 28,2009 0.11<MDL u No Picloram May 28,2009 0.25<MDL u No Polychlorinated Biphenyls(PCB) May 26,2009 0.04<MDL g No Prometryne May 28,2009 0.23<MDL U g/1 No Simazine May 28,2009 0.15<MDL U g/1 No THM (NOTE: show latest annual average) 2009 1.50 u911 No Temephos May 28,2009 0.31<MDL u No Terbufos May 28,2009 0.12<MDL Ug/1 No Tetrachloroethylene May 26,2009 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL U g/1 No Triallate May 28,2009 0.10<MDL u No Trichloroethylene May 26,2009 0.38<MDL U g/1 No 2,4,6-Trichlorophenol May 28,2009 0.25<MDL U g/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<MDL u t1 No Trifluralin May 28,2009 0.12<MDL U g/1 No Vinyl Chloride May 26,2009 0.17<MDL U g/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 5 of 5 Page 77 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... nt rb Drinking-Water Systems Regulation O. Reg. 170103 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220010752 Drinking-Water System Name: Robincrest Water Supply Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Large Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if Your Category is Lame Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170103 Schedule 22 will be available for inspection. Township of Ora-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: C 7 Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you report to:II Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name -Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of S Page 78 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... n rf Drinking-Water Systems Regulation 0. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Robincrest is a ground water source serviced by two wells. Raw water is pumped from the wells to the pumphouse were it is treated with Liquid Chlorine and stored in two above ground reservoirs. A diesel-operated generator is located in the pumphouse, which supplies power during power failures. The distribution system consists of 3,701m of 150mm and 1,340m of 200mm watermains suppling water to 161 homes and the Moonstone Public School. The system includes a PLC and wireless communication system that was installed to monitor chlorine residuals, turbidity, flows, alarm the system and report data back to the Township office. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170103 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e0l) February 2008 Page 2 of 5 Page 79 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... (i nt rb Drinking-Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of UPC Of Or Fecal Coliform of UPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 104 0 0 0 Treated 52 0 0 52 0 Distribution 104 0 0 104 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the eriod covered b this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.06 -0.30 Chlorine 8760/136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL u 1 No Arsenic Au 27,2009 0.3 u g/1 No Barium Au 27,2009 173 u g/1 No Boron Au 27,2009 13 u W1 No Cadmium Au 27, 009 0.003 u 1 No Chromium Au 27,2009 2.0 u 1 No *Lead u No Mercury Au 25,2009 0,02<MDL u 1 No Selenium Au 27,2009 1<MDL ug/l No Sodium Dec. 3,2008 9.24 M g/1 No Uranium Au 27,2009 0.982 u g/1 No Fluoride Dec. 1,2008 0.06 M g/1 No Drinking Water Systems Regulations (PIBS 4435eo1) February 2008 Page 3 of 5 Page 80 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... . , ~i ntarb Drinking-Water Systems Regulation O. Reg. 170f03 Nitrite Nov 23,2009 0.005<MDL mg/I No Nitrate Nov 23,2009 4.58 m No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Range of Lead Location Type Number of Results Number of Samples (min#) - (max Exceedances Plumbing 8 0.10-1.37 0 Distribution 2 0.14-0.26 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<MDL u ] No Aldicarb May 28,2009 0.30<MDL Ug/l No Aldrin + Dieldrin May 28,2009 0.067<MDL u l No Atrazine + N-dealkylated metobolites May 28,2009 0.12<MDL u l No Azinphos-methyl May 28,2009 0.21<MDL u 1 No Bendiocarb May 28,2009 0.13<MDL ug/l No Benzene May 26,2009 0.37<MDL u l No Benzo(a)pyrene May 28,2009 0.004<MDL u l No Bromoxynil May 28,2009 0.33<MDL U-9/1 No Carbaryl May 28,2009 0.16<MDL u ] No Carbofuran May 28,2009 0.37<MDL u l No Carbon Tetrachloride May 26,2009 0.41<1%ML u No Chlordane (Total) May 28,2009 0.11<MDL ug/l No Chlorpyrifos May 28,2009 0.18<MDL u l No Cyanazine May 28,2009 0.18<MDL u No Diazinon May 28,2009 0.081<MDL u No Dicamba May 28,2009 0.20<MDL a No 1,2-Dichlorobenzene May 26,2009 0.50<MDL u l No 1,4-Dichlorobenzene May 26,2009 0.21<MDL ug/l No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL ugtl No 1,2-Dichloroethane May 26,2009 0.43<MDL u WI No 1,1-Dichloroethylene (vin lidene chloride) May 26,2009 0.41<MDL ugtl No Dichloromethane May 26,2009 0.69 a /1 No 2-4 Dichlorophenol May 28,2009 0.15<MDL u No Drinking Water Systems Regulations (FIBS 4435e01) February 2008 Page 4 of 5 Page 81 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ontarn Drinking-Water Systems Regulation 0. Reg. 170/03 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL Ug/l No Diclofop-methyl May 28,2009 0.40<MDL U dl No Dimethoate May 28,2009 0.12<MDL u I No Dinoseb May 28,2009 0.36<MDL u No Diquat June 4,2009 1<NIDL u No Diuron May 28,2009 0.087<MDL U9/1 No Glyphosate June 1,2009 6<1'ML U g/1 No Heptachlor + Heptachlor Epoxide May 28,2009 0.11<MDL U No Lindane (Total) May 28,2009 0.056<MDL U No Malathion May 28,2009 0.091<MDL u No Metboxychlor May 28,2009 0.14<MDL U No Metolachlor May 28,2009 0.092<MDL U9/1 No Metribuzin May 28,2009 0.12<MDL U No Monochlorobenzene May 26,2009 0.58<MDL U No Paraquat June 4,2009 1<MDL U No Parathion May 28,2009 0.18<MDL u 1 No Pentachlorophenot May 28,2009 0.15<MDL u l No Phorate May 28,2009 0.11<MDL U 1 No Picloram May 28,2009 0.25<MDL U g/1 No Polychlorinated Biphenyls(PCB) May 26,2009 0.04<MDL U 1 No Prometryne May 28,2009 0.23<MDL U 1 No Simazine May 28,2009 0.15<MDL u g/1 No THM (NOTE: show latest annual average) 2009 5 ug/l No Temephos May 28,2009 0.31<MDL U g/1 No Terbufos May 28,2009 0.12<MDL U g/1 No Tetrachloroethylene May 26,2009 0.45<MDL U No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL U 1 No Triallate May 28,2009 0.10<MDL U 1 No Trichloroethylene May 26,2009 0.38<MDL Ug/l No 2,4,6-Tri6lorophenol May 28,2009 0.25<MDL U l No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<NIDL U 1 No Trifluralin May 28,2009 0.12<MDL Ug/l No Vinyl Chloride May 26,2009 0.17<MDL u No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sam le None Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 5 of 5 Page 82 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... on tarn Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: Drinking-Water System Name: Drinking-Water System Owner: Drinking-Water System Category: Period being reported: 220005198 Shanty Bay Water Supply Township of Oro-Medonte Large Municipal Residential January 1, 2009 to December 31, 2009 Complete if Your Category is Lame Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170103 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Cateizories. Number of Designated Facilities served: 1 1 Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you report to: 1 - Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinkin Water System Name : =Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No [ I NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 83 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntarb Drinking-Water Systems Regulation 0. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Shanty Bay is a ground water source supplied by three wells with submersible pumps. Raw water is pumped from the wells to the pumphouse, treated with Liquid Chlorine then goes to a 534m3 stand pipe located behind the pumphouse at 1950 Gowan Road. Water is then pumped from the stand pipe to the distribution system consisting of 5,500m of 150mm and 875m of 200mm watermains servicing 183 homes and the Shanty Bay School. Chlorine Residual Analyzer and Turbidity meter continuously monitor and record free chlorine residuals and turbidity with a 24-hour alarm. A 80 kilowatt natural gas generator has been installed to supply power during hydro outages. A PLC and wireless communication system allows monitoring of the system from the Township office. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170103 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 2 of 5 Page 84 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... rlt);~>Ontarb ~ Drinking-Water Systems Regulation 0. Reg. 170103 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, Burin this rep rting period. Number Range of E.Coli Range of Total Number Range of BFC of Or Fecal Coliform of IIPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 156 0 1 0 Treated 52 0 0 52 0-150 Distribution 104 0 0 104 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760124 0.06-0.50 Chlorine 8760/136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE; Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other.leaal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL u No Arsenic Au 27,2009 0.3 u No Barium Au 27,2009 150 u No Boron Au 27,2009 19 u No Cadmium Au 27,2009 0.003<MDL u No Chromium Au 27,2009 0.9 u g/1 No *Lead u g/1 No Mercury Au 25,2009 0.02< DL ug/1 No Selenium Au 27,2009 1<MDL u g/1 No Sodium Dec. 3,2008 12.7 m No Uranium Au 27,2009 0.368 u No Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 3 of 5 Page 85 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... n rb Drinking-Water Systems Regulation O. Reg. 170/03 Fluoride Dec. 1,2008 0.11 mg/I No Nitrite Nov 23,2009 0.005<MDL M911 No Nitrate Nov 23,2009 .518 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 16 0.13-1.45 0 Distribution 4 0.18-0.75 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<NIDL u /l No Aldicarb May 28,2009 0.30<1VIDL u /l No Aldrin + Dieldrin May 28,2009 0.067<MDL u 1 No Atrazine + N-dealkylated metobolites May 28,2009 0.12<MDL u 1 No Azinphos-methyl May 28,2009 0.21<MDL u l No Bendiocarb May 28,2009 0.13<MDL u 1 No Benzene May 26,2009 0.37<MDL u 1 No Benzo(a)pyrene May 28,2009 0.004<MDL g 1 No Bromoxynil May 28,2009 0.33<MDL u 1 No Carbaryl May 28,2009 0.16<MDL No Carbofuran May 28,2009 0.37<MDL No Carbon Tetrachloride May 26,2009 0.41<MDL v No Chlordane (Total) May 28,2009 0.11 <MDL No Chlorpyrifos - May 28,2009 0.18<MDL No Cyanazine May 28,2009 0.18<MDL ug/l No Diazinon May 28,2009 0.081<MDL g l No Dicamba May 28,2009 0.20<A4DL ug/l No 1,2-Dichlorobenzene May 26,2009 0.50<MDL g No 1,4-Dichlorobenzene May 26,2009 0.21<MDL u l No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL Ug11 No 1,2-Dichloroethane May 26,2009 0.43<MDL u l Na 1,1-Dichloroethylene (vin Tlidene chloride) May 26,2009 0.41<MDL ug/l Na Dichloromethane May 26,2009 034<MDL ug/1 No Drinking Water Systems Regulations (131135 4435e01) February 2008 Page 4 of 5 Page 86 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... taro Drinking-Water Systems Regulation O. Reg. 170/03 2-4 Dichlorophenol May 28,2009 0.15<MDL U g/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL U g/1 No Diclofop-methyl May 28,2009 0.40<MDL u ] No Dimethoate May 28,2009 0.12<MDL U p/1 No Dinoseb May 28,2009 0.36<M DL U g/1 No Diquat June 5,2009 1<MDL u /1 No Diuron May 28,2009 0.087<1,ML u No Glyphosate June 1,2009 6<MDL U g/1 No Heptachlor + Heptachlor Epoxide May 28,2009 0. 11 <MDL U g/1 No Lindane (Total) May 28,2009 0.056<MDL U g/1 No Malathion May 28,2009 0.091<MDL a /l No Methoxychlor May 28,2009 0.14<MDL u No Metolachlor May 28,2009 0.092<MDL U g/1 No Metribuzin May 28,2009 012<MDL U g/1 No Monochlorobenzene May 26,2009 0.58<MDL u No Paraquat June 5,2009 1<MDL u No Parathion May 28,2009 0.18<MDL u l No Pentachlorophenol May 28,2009 0.15<MDL U g/1 No Phorate May 28,2009 0.11<MDL u No Picloram May 28,2009 0.25<MDL U g/1 No Polychlorinated Biphenyls(PCB) May 26,2009 0.04<MDL U g/1 No Prometryne May 28,2009 0.23<MIDL U9/1 No Simazine May 28,2009 0.15<NML U9/1 No THM (NOTE: show latest annual average) 2009 26 ug11 No Temephos May 28,2009 0.31<MDL U g/1 No Terbufos. - May 28,2009 0.12<MDL u No Tetrachloroethylene May 26,2009 0.45<MDL u No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL u /l No Triallate May 28,2009 0.10<M DL U g/1 No Trichloroethylene May 26,2009 0.38<MDL U g/1 No 2,4,6-Trichlorophenol May 28,2009 0.25<MDL U g/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<MDL U g/1 No Trifluralin May 28,2009 0.12<ISML U g/1 No Vinyl Chloride May 26,2009 0.17<MDL u g/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PIGS 4435e01) February 2008 Page 5 of 5 Page 87 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... /i rat rb Drinking-Water Systems Regulation O. Reg. 170103 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: Drinking-Water System Name: Drinking-Water System Owner: Drinking-Water System Category: Period being reported: 220001518 Su arbush Water Supply Township of Oro-Medonte Large Municipal Residential January 1, 2009 to December 31, 2009 Complete if Your Category is Lame Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170103 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you report to: 0 Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system-. Drinking Water System Name : =Drinking Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIGS 4435e0I) February 2008 Page 1 of S Page 88 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... C° nt r[O Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Sugarbush is a groundwater source with two wells, each well with its own pumping station, a booster station and an inground reservior with a capacity of 301,000 litres. Water is distributed to 344 homes through the distribuuion system consisting of 10,758m of watermains ranging in size from 50mm to 350mm. Raw water is pumped from the wells, treated with Liquid Chlorine at the pumping stations, through the contact mains then to the distribution system. Each pumphouse is equipped with a chlorine residual analyzer and turbidity meter which continuously monitors free chlorine residuals and turbidity with a 24-hour alarm system. A PLC records the data and is sent to the Township office through a wireless communication system. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Date Parameter I I Result Unit of Measure Corrective Action Corrective Action Date Oct 8, 2009 Lead 12.2 ug/L Flush & resam le Oct 8, 2009 Drinking Water Systems Regulations (PIBS 4435e0I) February 2008 Page 2 of 5 Page 89 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntarb Drinking-Water Systems Regulation O. Reg. 170103 Microbiological testing done under the Schedule 10,11 or 12 of Regulation 170103, durin this rep rting period. Number Range of E.Coli Range of Total Number Range of UPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 104 0 0 0 Treated 104 0 0 104 <10-10 Distribution 104 0 0 104 <10-120 Operational testing done under Schedule 7, 8 or 9 of Regulation 170103 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.01-0.30 Chlorine 8760/136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit o measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL u g/1 No Arsenic Au 27,2009 0.2 u g/1 No " Barium Au 27,2009 49 u g/1 No Boron Au 27,2009 4.7 u /l No Cadmium Au 27,2009 0.003<MDL u g/1 No Chromium Au 27,2009 13 u g/1 No *Lead ug/l No Mercury Au 25,2009 0.03 u g/1 No Selenium Au 27,2009 1<MDL u 11 No Sodium Dec. 3,2008 3.04 n *1 No Uranium Au 27,2009 0932 u g/1 No Drinking Water Systems Regulations (PENS 4435eo1) February 2008 Page 3 of 5 Page 90 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... U~ n rb Drinking-Water Systems Regulation O. Reg. 170/03 Fluoride Dec. 1,2008 0.07 1119/1 No Nitrite Nov 23,2009 0.005<MDL 1119/1 No Nitrate Nov 23,2009 .657 1119/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 12 0.25-0.85 0 Distribution 8 0.05-12.2 1 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<NIDL u 1 No Aldicarb May 28,2009 0.30<MDL u l No Aldrin + Dieldrin May 28,2009 0.067<MDL a 11 No Atrazine + N-dealkylated metobolites May 28,2009 0.12<MDL ug/l No Azinphos-methyl May 28,2009 0.21<MDL u l No Bendiocarb May 28,2009 0.13<MDL . u 1 No Benzene May 26,2009 0.37<MDL ug/l No Benzo(a)pyrene May 28,2009 0.004<NDL u l No Bromoxynil May 28,2009 0.33<MDL u l No Carbaryi May 28,2009 0.16<MDL u 1 No Carbofuran May 28,2009 0.37<MDL u 1 No Carbon Tetrachloride May 26,2009 0.41<MDL u l No Chlordane (Total) May 28,2009 0.11<MDL u l No Chlorpyrifos May 28;2009 0.18<MDL ug/l No Cyanazine May 28,2009 0.18<MDL u 9_/l No Diazinon May 28,2009 0.081<M17L ug/l No Dicamba May 28,2009 0.20<MDL u 1 No 1,2-Dichlorobenzene May 26,2009 0.50<MDL u 1 No 1,4-Dichlorobenzene May 26,2009 0.21<MDL u l No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL ug/1 No 1,2-Dichloroethane May 26,2009 DL u l No 1,1-Dichloroethylene vin lidene chloride) May 26,2009 %0.~41<MDL ugll No Dichloromethane May 26,2009 DL u l No Drinking Water Systems Regulations (P113S 4435e01) February 2008 Page 4 of 5 Page 91 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... job n rb Drinking-Water Systems Regulation 0. Reg. 170/03 2-4 Dichlorophenol May 28,2009 0.15<MDL U g/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL U No Diclofop-methyl May 28,2009 0.40<MDL U 1 No Dimethoate May 28,2009 0.12<MDL u 1 No Dinoseb May 28,2009 0.36<MDL U No Diquat June 4,2009 1<MDL U a/1 No Diuron May 28,2009 0.087<MDL U g/1 No Glyphosate June 1,2009 6<MDL U g/1 No Heptachlor + Heptachlor Epoxide May 28,2009 0.11<MDL U g/1 No Lindane (Total) May 28,2009 0.056<MDL U No Maathion May 28,2009 0.091<MDL U9/1 No Methoxychlor May 28,2009 0.14<MDL U No Metolachlor May 28,2009 0.092<MDL U g/1 No Metribuzin May 28,2009 0.12<MDL U No Monochlorobenzene May 26,2009 0.58<MDL U No Paraquat June 4,2009 1<MDL U No Parathion May 28,2009 0.18<MDL U g/1 No Pentachlorophenol May 28,2009 015<MDL U No Phorate May 28,2009 0.11<MDL U g/1 No Picloram May 28,2009 0.25<MDL U g/1 No Polychlorinated Biphenyls(PCB) May 26,2009 0.04<MDL U g/1 No Prometryne May 28,2009 0.23<MDL U g/1 No Simazine May 28,2009 0.15<MDL U 1 No THM (NOTE: show latest annual average) 2009 1 Ugt1 No Temephos May 28,2009 0.31<MDL U g/1 No Terbufos May 28,2009 0.12<MDL U g/1 No Tetrachloroethylene May 26,2009 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL U No Triallate May 28,2009 0.10<MDL U g/1 No Trichloroethylene May 26,2009 0.38<MDL U g/1 No 2,4,6-Trichlorophenol May 28,2009 0.25<MDL U g/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<MDL U g/1 No Trifluralin May 28,2009 0.12<MDL U W1 No Vinyl Chloride May 26,2009 0.17<MDL U g/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 92 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... y Ontarb Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 220005125 Drinking-Water System Name: Warminster Water Supply Drinking-Water System Owner: Township of Oro-Medonte Drinking-Water System Category: Large Municipal Residential Period being reported: January 1, 2009 to December 31, 2009 Complete if your Category is Lame Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario Complete for all other Categories. Number of Designated Facilities served: I 1 Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you reportto: 1 Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA NA Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No [ I NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 93 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ntar Q Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in water bills Describe our Drinking-Water System Warminster is a groundwater source with one well, which pumps raw water to the pumphouse were it is treated with Liquid Chlorine and pumped through a 150mm watermain to the 136 ma inground reservior and booster station located behind the Esso Station on Hwy #12. The distribution system consisting of 8,826m of 50mm and 150mm watermains supplies 206 homes, Warminster Public School and Warminster Legion. A chlorine residual analyzer and turbidimeter have been installed for continous monitoring of free chlorine residual and trubidity with a 24-hour alarm. This information is recorded and transfered to the township office by a PLC and wireless communication system. A natural gas powered generator has been installed to supply power during hydra outage at the reservoir. List all water treatment chemicals used over this reporting period Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170103 and reported to Spills Action Centre Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date Jul 6, 2009 Total Coliform >80 CFU/100 mL Flush &Resam le Jul 7,2009 Jul 27, 2009 Total Coliform 30 CFU/100 mL Flush &Resam le Jul 8,2009 Au 18,2009 Total Coliform >80 CFU/100 mL Flush &Resam le Au 19,2009 Drinking Water Systems Regulations (PIBS 4435e0l) February 2008 Page 2 of 5 Page 94 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... /ice Ontario Drinking-Water Systems Regulation 0. Reg. 170103 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of UPC of Or Fecal Coliform of UPC Results Samples Results Results Samples (min #)-(max (min #)-(max (min #)-(max Raw 52 0 0 0 Treated 52 0 0 52 <10-20 Distribution 104 0 0- >80 104 <10-100 Operational testing done under Schedule 7, 8 or 9 of Regulation 170103 during the period covered by this Annual Report. Number of Range of Results Grab (min #)-(max Samples Turbidity 8760/24 0.05-0.30 Chlorine 8760/136 0.30-2.0 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an app, roval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Au 27,2009 0.02<MDL u 1 No Arsenic Au 27,2009 0.4 u 1 No Barium Au 27,2009 203 u g/1 No Boron Au 27,2009 13 u No Cadmium Au 27,2009 0.018 ug/l No Chromium Au 27,2009 3.8 u No *Lead u No Mercury Au 25,2009 0.02<MDL u 1 No Selenium Au 27,2009 1<MDL u g/1 No **Sodium Nov 27,2009 53.6 m Yes Uranium Au 27,2009 0.489 u 1 No Fluoride Dec. 1,2008 0.06<MDL mg/1 No Drinking Water Systems Regulations (PIGS 4435e01) February 20018 Page 3 of 5 Page 95 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... ji nL rb Drinking-Water Systems Regulation O. Reg. 170/03 Nitrite Nov 23,2009 0.005<MDL mg/1 No Nitrate Nov 23,2009 5.22 m I No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems **Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. The Sodium exceedance was reported during the 2008 reporting period for Warminster to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Lead Number of Location Type Samples Results Exceedances (min#) - (max Plumbing 10 0.19-1.22 0 Distribution 8 0.08-0.34 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor May 28,2009 0.11<MDL u WI No Aldicarb May 28,2009 0.30<MDL u 1 No Aldrin + Dieldrin May 28,2009 0.067<MDL U01 No Atrazine + N-dealkylated metobolites May 28,2009 0.12<MDL u I No Azinphos-methyl May 28,2009 0.21<MDL u /1 No Bendiocarb May 28,2009 0.13<MDL u /I No Benzene May 27,2009 0.37<MDL u I No Benzo(a)pyrene May 28,2009 0.004<MDL u I No Bromoxynil May 28,2009 0.33<MDL a /I No Carbaryl May 28,2009 0.16<MDL u 1 No Carbofuran May 28,2009 0.37<MDL u WI No Carbon Tetrachloride May 27,2009 0.41 <MDL u /I No Chlordane (Total) May 28,2009 0.11<MDL u 1 No Chlorpyrifos May 28,2009 0.18<MDL u I No Cyanazine May 28,2009 0.18<MDL u I No Diazinon May 28,2009 0.081<MDL ug/l No Dicamba May 28,2009 0.20<MDL u No 1,2-Dichlorobenzene May 27,2009 0.50<MDL u I No 1,4-Dichlorobenzene May 27,2009 0.21<MDL u I No Dichlorodiphenyltrichloroethane (DDT) + metabolites May 28,2009 0.14<MDL ugtl No 1,2-Dichloroethane May 27,2009 0.43<MDL u 1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 96 of 278 - Report No. TES 2010-01, Jerry Ball, Director of Transportati... tarb Drinking-Water Systems Regulation O. Reg. 170/03 1,1-Dichloroethylene (vin lidene chloride) May 27,2009 0.41<MDL ug/1 No Dichloromethane May 27,2009 0.34<MDL u No 2-4 Dichlorophenol May 28,2009 0.15<MDL U g/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) May 28,2009 0.19<MDL u No Diclofop-methyl May 28,2009 0.40<M1DL u No Dimethoate May 28,2009 0.12<MDL u No Dinoseb May 28,2009 0.36<MDL U g/1 No Diquat June 4,2009 1<MDL U g/1 No Diuron May 28,2009 0.087<MDL u l No Glyphosate June 1,2009 6<MDL u /l No Heptachlor + Heptachlor Epoxide May 28,2009 0. 11 <MDL U g/1 No Lindane (Total) May 28,2009 0.056<MDL U g/1 No Malathion May 28,2009 0.091<MDL U g/1 No Methoxychlor May 28,2009 0.14<MDL _ u No Metolachlor May 28,2009 0.092<MDL U g/1 No Metribuzin May 28,2009 0.12<MDL u /1 No Monochlorobenzene May 27,2009 0.58<MDL U p/1 No Paraquat June 4,2009 1<MDL U g/1 No Parathion - May 28,2009 0.18<M DL U g/1 No Pentachlorophenol May 28,2009 0.15<MDL u 1 No Phorate May 28,2009 0.11<MDL u /l No Picloram May 28,2009 0.25<MDL U g/1 No Polychlorinated Biphenyls(PCB) May 28,2009 0.04<MDL U g/1 No Prometryne May 28,2009 0.23<M DL Ug/l No Simazine May 28,2009 0.15<MDL u 1 No THM (NOTE: show latest annual average) 2009 9 ug/1 No Temephos May 28,2009 0.31<MDL U g/1 No Terbufos May 28,2009 0:12<MDL U g/1 No Tetrachloroethylene May 27,2009 0.45<MDL U g/1 No 2,3,4,6-Tetrachlorophenol May 28,2009 0.14<MDL u No Triallate May 28,2009 0.10<MDL u 1 No Trichloroethylene May 27,2009 0.38<MDL u No 2,4,6-Trichlorophenol May 28,2009 0.25<MDL u No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) May 28,2009 0.22<MDL u jz/ 1 No Trifluralin May 28,2009 0.12<MDL u No Vinyl Chloride May 27,2009 0.17<M DL u g/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sam le Nitrate 5.22 rrtgll Nov. 23, 2009 *Sodium levels reported in 2008 as per O.Reg. 170/03 Drinking Water Systems Regulations (P1BS 4435e01) February 2008 Page 5 of 5 Page 97 of 278 - Report No. TES 2010-02, Jerry Ball, Director of Transportati... REPORT Proud 1-i.. i.t~ e, Exei.in Future Report No. To: COUNCIL Prepared By: TES2010-02 Lisa McNiven Meeting Date: Subject: Motion # March 10, 2010 1198677 Ontario Limited - Roll Request to Connect to R.M.S. File Municipal Water System for 3340, 3346, 3352 and 3360 Line L04-40288 4 North - Horseshoe Highlands Water System RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2010-02 be received and adopted. 2. THAT the Township of Ora-Medonte enters into a Water Service Connection Agreement with 1198677 Ontario Limited. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT 1198677 Ontario Limited be notified of Council's decision. BACKGROUND: The Committee of Adjustment approved Consent Application No.'s 2009-B-20 to 2009- B-23 to permit the creation of four new residential lots fronting on Line 4 North in July, 2009. As a condition of the Consent for the above-noted lots, it was required that the applicant enters into an agreement with the Township to provide hydrant installation and services, from the watermain to property line, with all costs being paid by the applicant. The applicant has contacted the Transportation and Environmental Services Department requesting such an agreement in order to fulfill this condition. The Water Service Connection Agreement is a standard agreement which has been used by the Township to allow for lots that are not currently connected to the municipal water system, but are within a Municipal Water Service Area, to be connected to the municipal water system with all costs borne by the property owner. Transportation and Environmental Services March 10, 2010 Report No. TES2010-02 Page 1 of 2 Page 98 of 278 - Report No. TES 2010-02, Jerry Ball, Director of Transportati... ANALYSIS: In discussion with the applicant's representative, Township staff have asked that the. applicant place securities with the Township for 100% of the cost of the work. The security deposit will be used to pay the contractor installing the services once the work is complete to the satisfaction of Township staff. Mr. Fred MacGregor, Environmental Services Foreman, has no concerns with the four lots connecting to the Horseshoe Highlands Water System. ATTACHMENTS: Water Service Connection Agreement Map showing the locations of the lots to be serviced CONSULTATIONS: Graeme Clark - Graeme Clark Holdings Inc. Fred MacGregor - Environmental Services Foreman CONCLUSION: It is recommended that the Township of Oro-Medonte enter into a Water Service Connection Agreement with 1198677 Ontario Limited and that the applicant place securities for 100% of the cost of the work with the Township. Respectfully submitted: Lisa McNiven, B.Sc., C.E.T. Manager of Engineering and Environmental Services SMT Approval 1 Comments: C.A.O. Approval J Comments: Transportation and Environmental Services March 10, 2010 Report No. TES2010-02 Page 2 of 2 Page 99 of 278 - Report No. TES 2010-02, Jerry Ball, Director of Transportati... ~ ~ w z e m W ~ v N ~S iSLl~l1 t 4 QQ 'S R' vW ~a f ' p U J fyS .G L' e o V °y B. u 8 t iflx~ ZZ d d n ~ il W i M y i O 0 V ~u a G n. a e, ~ tea x ~t a-. BLOCK 11 E - kQ;i-- P Q[, Page 100 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... Township of &r_ llm~ REPORT Fraud Heritage, Exciting Future Report No. RC2010-03 To: Council Prepared By: Justin Hodgkinson Meeting Date: March 10, 2010 Subject: 2009 Recreation Program Update Motion # Roll R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That report RC2010-03 be received BACKGROUND: The following report provides an annual update on Recreation and Community Services Programs. ANALYSIS: The Township of Oro-Medonte began offering recreation programming in 2004. Attachment #1 provides a historical and current review of participation rates Attachment #2 provides a financial review of seasonal Recreation Programs, Summer Camps, and March Break programs offered by the Township of Oro-Medonte. Relation to Council's Mandate of: Service Excellence, while building a sustainable, healthy community that enriches quality of life: Recreation and Community Services are essential public services with many benefits; research conducted by the Canadian Parks and Recreation Association has concluded that: • Recreation and active living are essential to personal health • Recreation is a key to balanced human development • Recreation and parks are essential to quality of life • Recreation reduces self-destructive and anti-social behavior • Recreation and parks build strong families and healthy communities • Recreation reduces health care, social service and police/justice costs • Recreation and parks are significant economic generators • Parks, open space and natural areas are essential to ecological survival More recently the Use and Benefits of Local Government Recreation and Parks Services: An Ontario Perspective Research conducted by Parks and Recreation Ontario concluded that: Recreation and Community Services March 10, 2010 Report No. RC2010-03 Page 1 of 5 Page 101 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... 1) For the first time, leisure trumps work in importance 2) Leisure contribute to overall health and happiness 3) Most Ontario residents live within walking distance of a park or greenspace 4) Eight in every 10 households use public parks 5) Nearly every Ontario household realizes the benefits from local parks, included those who do not use them 6) 4 in every 10 Ontario residents take advantage of local recreation services 7) Even those who do not participate in recreation say they benefit 8) Ontario residents depend on public and community agencies for Recreation 9) Recreation and Parks are not just for children. It is spread equally across all ages 10) Most Ontario residents would pay more taxes for upgraded public recreation services 11)The vast majority believes recreation and parks are essential public services which benefit the entire community 12) Nearly all Ontario residents recognize that losing public parks, recreation programs or facilities would have a significant negative impact. 13) Ontario residents overwhelmingly recognize that Recreation and Parks boost social cohesion and quality of life 14)There's a strong agreement that recreation contributes to health and wellbeing 15)Ontario residents are especially adamant about the role of recreation and parks in fostering healthy children 16)Over 3/4 of Ontario residents agree that recreation is an antidote to crime 17)The majority of Ontario residents agrees that recreation contributes to environmental stewardship Given the increasing obesity rates in Canada, Parks, Trails, Facilities and Recreation Programs is of utmost importance. In 2004, 11.3 million adult Canadians were overweight or obese and obesity rates amongst children has increased 200-300% over the past 20 years. In addition to increasing obesity rates, Municipalities are experiencing an aging of the population as the baby boomer generation reaches retirement. Recent statistics illustrate the increase of the aging phenomenon, with the 55 plus age cohort doubling in size in many communities in the next 20 years (an increase of 224% in Ora-Medonte) Along with the growing older adult population, this age segment is predicted to lead more active, independent lives after retirement and expect higher quality services and facilities. Recreation and Community Services March 10, 2010 Report No. RC2010-03 Page 2 of 5 Page 102 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... Review of Programs The 2009 recreation programs participation rates have maintained similar numbers from 2008. The numbers break down as follows: • Summer Camps o Experienced a moderate decrease in participation from the previous year. This can be attributed to the decline in the economy, 2009 saw a decrease in the number of weeks parents registered their children in. o Camps offered at 3 locations (Moonstone, Horseshoe Valley and Guthrie) to maintain the level of service from the previous year o The Moonstone location was not very successful; 3 out of the 4 weeks of the camp had to be cancelled due to low registration • March Break Camps o Experienced a slight decrease in registrants compared to previous years, again it is possible that the economic situation may have played a part o Had difficulties recruiting and hiring qualified staff a All the day trips were to local attractions • Children's Programs o Had slightly decreased participation rates compared to 2008 but well above the participation rates from the previous 4 years o Many new programs were offered and attempts were made to offer programs in the north o Success was limited in the north and most programs had to be cancelled due to low registration, this is due to the fact that we do not have any appropriate facilities in that region. We do have a Joint Use Agreement with the SCDSB but due to custodial overtime charges these facilities are not affordable when the overtime takes effect. (Vote: The slight decline in participation rates for camps and children's programs is likely attributable to two factors: 1) The current economic situation and, 2) The gradual aging of the current child and youth population and fewer children in the Township Adult Programs o Program participation rates continued to increase, a pattern consistent from 2006. o New programs such as Bootcamps (utilizing the Green Gym at Line 4 Park), Belly Dancing at Old Town Hall and Couples Country and Western Dancing at Jarratt Hall were all very successful. *See Attachment #1 for participation summary Recreation and Community Report No. RC2010-03 March 10, 2010 Page 3of5 Page 103 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... Service Excellence In the fall of 2009 a partnership was developed with the Chamber of Commerce and Reynolds Graphic Design to redesign the Recreation and Community Services Brochure. The guides were delivered to all residents in Township with Canada Post ensuring that all residents receive a copy. As a means of improving customer service, the Recreation and Community Services Department implemented a Credit Card payment options for program registrations and facility rentals under $500.00 in the fall of 2009. Customers can now phone or fax in their registration and payment which has greatly enhanced the convenience of program registration and facility rentals. Approximately 50% of all registrants utilized this option in the first session it was offered. It appears that more residents are choosing to utilize this option due its convenience and the numbers have increased for the winter 2010 registrations. As a tool to ensure Customer Service Excellence and Continuous Quality Improvement a participant survey was distributed to participants in the Spring and Summer sessions of 2009. Results of the completed surveys have been summarized (Attachment #3), and will be used for program enhancement. Key findings from the summary show that the average response for both spring/summer evening programs and summer camps was above 4.7 out of 5 (4 rating being "met or above expectations" and 5 rating being "exceeded expectations"). Most categories scored 4.0 or above on average with a few areas demonstrating slightly lower scores. The registration convenience category scored below 4 on average however with the addition of the Credit Card option this past fall, it is anticipated that this area will improve in the 2010. Another area of weaker scores was the Facilities section with scores averaging below 4 for facility cleanliness, equipmentand aesthetics. Looking to 2010 o find alternative facilities for some of our camps as the Pine Ridge facility is no longer available o partner with local community partners to minimize duplication of services o continued expansion of service across the municipality 0 offer enhanced convenience and customer service with 4 pickup locations for campers in our March Break and Summer Camps programs (Moonstone, Warminster, Sugar Bush & Guthrie Arena) and we are offering more dynamic day trip location for the 2010 program o alternative children's programs are planned, including a gymnastics program and computer based programs, as the traditional courses that have been offered are no longer successful o increase in program for seniors and adults with disabilities o continued and enhanced support to community and volunteer groups o continue to expand the Recreation and Community Service Brochure to include relevant municipal and community information to improve communication to residents o enhance the Recreation and Community Services component during the redevelopment of the Township website Recreation and Community Services March 10, 2010 Report No. RC2010-03 Page 4 of 5 Page 104 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... Financial Analysis In 2008 recreation programs met and exceeded direct cost recovery and have started to recover a portion of associated administrative and institutional costs. The 2009 financial review of recreation programs is consistent with the performance in 2008 (Note in 2008 only two brochures were produced reducing program marketing expenditures). In 2009 3 guides were produced to ensure enhanced timely communication to residents. The 2010 Budget approved by Council includes full direct cost recovery and the recovery of $5925 towards institutional and administrative expenses. ATTACHMENTS: 1) Recreation Program Participation Rates 2004-2010 2) Customer Feedback i) Questionnaire ii) Summary of Feedback - Fall 09 3) Financial Review Respectfully submitted: lAtt-~ h(40~4~ Justin Hodgkinson Community Recreation Coordinator r C.A.O. Comments: C.A.O. Approval: Date: Recreation and Community Services March 10, 2010 Report No. RC2010-03 Page 5 of 5 Page 105 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... 4 H G. E C. u o E m > ' u v o2{ ` a , E u + ± 3 m ~ cn V Q E- ..._:-.cam---;, O N o 00 00 c1 N O I i N 3 LM O m ~ ~ o N a d W f } P W 3 O N # 0 Ln ~t ~ m ~ ~ N s Ln rr t p m ~ O ~ O OO N $ O O O O N 00 to N e-I Page 106 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... TOWNSHIP OF ORO-MEDONTE RECREATION AND COMMUNITY SERVICES 1 Toumshipof PROGRAM EVALUATION FORM 11-d Heritage, E.dt g Fww, 148 Line 7 South, Box 100 Oro ON LOL 2X0 ihodakinson9D ro-medonte.ca We value your opinion In an effort to serve the community and to ensure the quality of programs we ask that you take a moment to give us your input on the program that you participated in. Program Date Please circle the answer that is most applicable. How did you learn about the program? a) Friends b) Program Guide c) Township website d) Other If other please indicate Did you receive our Program Guide? YES NO If "YES" by which means: a) By mail b) From a Township Facility c) Township Website d) Other If other please indicate Grading Guideline 5. Exceeded expectations 4. Met or above expectations 3. Satisfactory 2. Fair 1. Unacceptable Program Highest Lowest Enjoyable 5 4 3 2 1 Location convenience 5 4 3 2 1 Program time 5 4 3 2 1 Registration Process/Convenience 5 4 3 2 1 Registration Fees 5 4 3 2 1 Comments: Brochure Guide content and descriptions Guide format 5 4 3 2 1 5 4 3 2 1 OVER-> Page 107 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... Customer Service t Questions were answered appropriately Clear information and correspondence provided Concerns addressed Comments: Highest Lowest 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 Staff Highest Lowest Knowledgeable 5 4 3 2 1 Motivated 5 4 3 2 1 Organized 5 4 3 2 1 Prompt and on time 5 4 3 2 1 Encouraged participation 5 4 3 2 1 Comments: Facility Condition Cleanliness Equipment Aesthetics Comments: Highest Lowest 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 Overall Rating of the Program Comments: 5 4 3 2 1 Is there a program you would like to see offered by the Recreation and Community Services Department? Page 108 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... C C O O. N cc Ln T m -,T n w 00 to to to IT 0o v v sr er m Cu a h to IT h h W M CO 14 44 14Id4 r a~ a c M c C CL A) m a u C -0 VI O v N CL E 0) ? C > ° N ' H ° E _ m m 4A o N u F- V a . a 0 € H m O a i C O H O c W) 0 t m m u m N M u O 4 OA 00 M a C _ w M W W (u Cr u u id ` o - 11 N ~ N ri U t j z O u Z- uo m evi a~ C H C O O CL `n m -4 00 t°r 0`00 M rq N M N M 41 t f O 0 CO t 7 m f rt f M t f M a t et ~ e ~ v ei T E aa) F > j 1 0 a. ar d O 2 LL > O CL O c o $ i.+ O O C Y Q C O a C > a u m a 3 lil O! C C N O y j O C N M C C m O! V 0) 1! X N C E C 4/ C .O ° u C O i.. c a a u4 m O m w. c d n` o o m v ao u ' u W O) -0 i0 C O N W W 3 Z 7 W d . w a i= C7 t7 N C7 u u 0 m a W 4.0 C L E E 0 H V L L ca CO u O 0. w 4A to y C in C N u C R Y_ C 0. C m 'S In or to L u u LU Q a ` a f _ m . y a (n Ch a% Ln C) rl 00 QO h V. tD Q t11 01 M 00 9 tf ct ct ct tP M CO -t c E u r O7 A O O. m a M W ar m!~ a o v o u Y2Oa. W m to c C m c u o w a. E ar OG c a z c (U '3 H U U W .t on 0 a _ t. u m W c OJ O E 'u Iq It ~ cP h Iq Nt v C m A o a m 'O 10 C (D r M m a > m E a o F o u Page 109 of 278 - Report No. RC 2010-03, Shawn Binns, Director of Recreation a... TOWNSHIP OF ORO-MEDONTE SUMMARY OF PROGRAM REVENUE & EXPENDITURES 2004-2009 2004 2005 2006 2007 2008 2009 MARCH BREAK REVENUE 4,014 5,528 5,281 4,533 5,881 3,695 EXPENDITURES Salaries & Benefits 1,218 1,238 1,181 1,819 1,530 418 Advertising 819 Transportation 1,216 1,384 1,295 1,160 970 695 Admission Fees 1,732 2,401 2,561 2,515 824 933 Supplies 323 212 405 247 129 658 5,308 5,235 5,442 5,741 3,453 2,704 NET REVENUE/(EXPENDITURES) -1,294 293 -161 -1,208 2,428 991 DAY CAMP REVENUE 8,594 16,151 17,114 18,218 26,944 15,255 EXPENDITURES Salaries & benefits 9,527 10,564 13,125 18,258 16,451 15,945 Education/Training 100 Rent 885 76 Transportation 965 1,056 1,380 Excursion Fees 1,399 865 Instructor Fees 2,800 920 1,480 50 Supplies 3,818 998 1,684 2,084 1,836 833 13,345 14,362 14,809 22,227 23,207 19,149 NET REVENUE/(EXPENDITURES) -4,751 1,789 2,305 -4,009 3,737 -3,894 EVENING PROGRAMS REVENUE 9,893 14,068 10,608 22,466 43,506 42,279 EXPENDITURES Salaries & benefits 221 106 1,115 16,921 14,221 Promotional costs 5,282 5,300 5,300 5,065 3,114 5 335 Rent 1,500 559 , 100 Instructor fees 6,443 10,550 11,100 13,913 12,022 15 666 Supplies 3,093 1,121 1,437 2,172 4,063 , 2,817 16,539 16,971 17,943 22,265 36,679 38,139 NET REVENUE/(EXPENDITURES) -6,646 -2,903 -7,335 201 6,827 4,140 prepared by Paul Gravelle, Treasurer December 10, 2009 Page 110 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... T hap )f REPORT Proud Heritage, Exciting Future Report No. RC2010- 04 To: Council Prepared By: Shawn Binns Meeting Date: March 10, 2010 Subject: Ora-Medonte Firefighters Motion # Association Roll R.M.S. File I RECOMMENDATION(S): Requires Action ~X For Information Only❑ It is recommended that: 1. Report No. RC2010-04 be received 2. The Oro-Medonte Firefighters Association be requested to submit the applicable fee of $390 for Arena Ice Rental permit #2524 in accordance with the Township policy. BACKGROUND: The Oro-Medonte Firefighters Association is a not for profit group volunteer organization consisting of members from the Oro-Medonte Fire and Emergency Services Department. The Mission of the Association is to raise funds toward community initiatives. The association is requesting that Council consider waiving the fees for ice time associated with a Battle of Badges fundraising event in which proceeds will be raised for the Simcoe Muskoka Regional Cancer Center at RVH. The Association has two practices scheduled March 6th and March 27th as well as the game scheduled for April 9. ANALYSIS: The Oro-Medonte Fire Fighters Association is an important community oriented organization which is seeking to raise awareness and funds for the Simcoe Muskoka Regional Cancer Center at the Royal Victoria Hospital. It has been Council's practice/policy that requests from individuals or organizations for grant/subsidies are requested to submit the applicable fee and a grant/subsidy application be submitted for Council's consideration. FINANCIAL. The financial impact would be $390 for permit #2524 Recreation and Community Services March 10, 2010 Report No. RC2010-04 Page 1 of 2 Page 111 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... ATTACHMENTS: 1. Application for Grant/Subsidy document 2. Facility Rental Permit CONCLUSION: It is recommended that the Oro-Medonte Fire Fighters Association be requested to submit the applicable fee of $390 for ice rental permit #2524, in accordance with the Township policy. Respectfully Submitted: Shawn Burns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services March 10, 2010 Report No. RC2010-04 Page 2 of 2 Page 112 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... Q EDO .r: . EMWENO 103 Mount St Louis Rd W RR# 4 Coldwater LOK 1 E0 (705) 835-0451 (Residence) www.omffa.com patcheil@hotmail.com To: Township of Oro-Medonte From: Geoff Patchetl Attn: Justin Hodgkinson Date Sent: Feb 21,2010 Phone: (705) 487-2171 Number of Pages: 5 Faac (705) 487-0133 ~vst"w~ PLeASe fiw,,( attached We appl'LWHOG for a sLCbs6dzA for the Battle of the badges c'narit,~ hoeiUd 061 me on AyUj,20:LO. PLeclse Look Lt Over Awd Let me levwow E f there is aw dtKKO else that i weed to do before ft goes to aoknaL for approval. rhaw~ eeo f i F>atoheG'. rtrefLghter .Stati.ow 6 moovlstot,e Evev-, LIRA L'r T`CI L58Q-qRB-qOG IiaWO'4ed atane-t dqq:01 ()i TZ qad Page 113 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWN.SHIP Phone (745) 487 487-2171 Fax (705)487-0133 - Ol www.oro-medonte.ca APPLICATION FOR GRANT/SUBSIDY Insfru lions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Qr0 -mede,n+e Pi re Ft Z }I-JeC 19SS C ('H cv address 1 n 3 rat o it.v'ri- ! 'i+ Cu'o S i2c iLu i~ JA City Co i d WaA e i - Prov. Q A1 Postal Code 4-0 K (C-Q Contact Gt°t ~'r +dke 1( Telephone 7a~i 3 -G= ~-r 5t E-mail ZCri10 kc,4oaci,(.(-'Gth Fax PART B - ORGANIZATION GENERAL. INFORMATION Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area Date Served ?C'~ uInd'i 9A oC oye.-MeCSC,-f) -1e Formed Outline the mission, purpose and objectives of your organization. the rvliss-or, OF Of-c- meacn}e IS -to y g"S-e nnc=n e ;--l U g-y- -+k e i'es; c~ y~ ~ s C.j. v1 d 8*--'SUr0nd'r iL C ( e cA c - : <n Coe IVI kASo6c, ~%oo ~ g ( Cet rC~ C Ce C) +e,(' n + 113 ~ 2.d LSSO-SES-SQL llaLloled aiine-1 dSS:OT OT 12 Qad Page 114 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. CV)CL,(-+ E) Indicate the products t services 1 benefits provided to the Township of Oro-Medonte by your organization: the rt)oneS~ Calsect itxril be ki -i-0 + ,e 5,,r►-ice rn"So a- IZe~i, vnc -t can Ce C C e i-I t e~^ Jc ;fie ~ d en +c Clcn h Q v e -to AicLu-et 1-c, .k~C;r,ce p t1 c.~{ SunnY• og-~e Coc cewt-rrierl t o(- C--c~ i t s Lz t p r Ccwe y C-O' 'e # of individuals PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix °A") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsid_ is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: ego -co- Purpose for which the grant/subsidy, If approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). '-r1ne 'ice- +►fne Loe VNac e s ec~ rt` t ao" id hei e US ~ 3 L e iy-t n rs~4 Ock~ 4t 'C- e CC-m (~t t i n t' ~ t4 1 ?t+ [€e sit for-LI' Do you currently receive oche grants subsidies from the Township (faciflty subsidization, photocopying, secretarial, etc). Q'co --Yh C ac-' n+C C-.i tiro ( ~j bt.L 11)6-#- 14Q,Cke0 QS-SCI eQ..+4 on. E-d L980--SE8-SOL Ilagoged aianel dgS:OT 01 12 qad Page 115 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... Previous grantstsubsidies from the Township? Amount Requested: $ 5~ to Year of Request: aC 7 t Amount Approved: $ Year of Approval: PART D - SIGNATURE OF AUTHORIZED OFFICIALS W Name 4 sition s Name & Position Date: Rb at IID-Oi 0 Date: 'Fe \0 -L--~. i T aG 10 For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more If required) to complete the information requested on the GrantfSubsidy`Application Form. Mc u(61 cafe I G v0L +-t SQ+ 1`hct(-0-k, a7, c~CirC2 fr'd L980-568-SOL 116LIW.ed azine-i dSS:OT OT Ta qaj Page 116 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... CURRENT FISCAL YEAR: Year: NEXT YEAR PROPOSED: Year: REVENUE: REVENUE: Source: Amount: Source: Amount: al C3 D-r,>-o (5 1400 C) G Q Ad"-I;ss,; c,cupts . t ~ ap _Ct0 Puci ( 7-05 3 5? 5Cx a y TOTAL: TOTAL J. ~'C) } ;O(D EXPEN D{TURES: EXPENDITURES: Item: Amount: Item: Amount: "TNSL.fimx"~ce B rrn ; Sc.., IP6 rt+t-n ✓ 4 00 to+}ec 56 Licence -C Q -Ice i ell e- _ I as G - c cD TOTAL: TOTAL: 4 4 c~S. 0 SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: SUMMARY: Surplus or deficit from previous year: Revenue $ 3i 800 0 Q Sub Total 33, E500 0 0 Minus Exp. Expenditures Lt3J-9() BALANCE: 3~Lj , 2 G T Fe-b,2i,DO iQ F- eb aLl,2e, i0 S'd G980-SE8-S0G 11ay3-.ed as,ane-I dSScpT 01 TZ qaj Page 117 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... Printed 03-Mar-10, 10:07 AM Page I Township of Ora-Medonte Acct mt ~`iti-s /~t/nr~tn s 148 Line 7 S., Box 100 Phone: (705) 487-2171 Oro-Medonte, ON LOL 2X0 Fax: (705) 487-0133 Customer Schedule Permit Number; 2524 Oro-Medonte Fire Fighte rs Brian Ambeau Brian Ambeau Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 16-Oct-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 23-Oct-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 30-Oct-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 06-Nov-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 13-Nov-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 20-Nov-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 27-Nov-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 04-Dec-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 11-Dec-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 18-Dec-09 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 08-Jan-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 15-Jan-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 22-Jan-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 29-Jan-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 05-Feb-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 19-Feb-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 26-Feb-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 05-Mar-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 .'ItA06-Mar-10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 130.00 X 0.00 130.00 12-Mar-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 19-Mar-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 26-Mar-10 Fri GUTH Pad "A" Game 10:00 PM 10:50 PM 60 130.00 0.00 130.00 7-Mar-10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 130.00'wC 0.00 130.00 09-Apr-10 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 K. 0.00 390.00 26.0 (hrs) Sub Total $3,380.00 Tax $0.00 Grand Total $3,380.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMI T WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 118 of 278 - Report No. RC 2010-04, Shawn Binns, Director of Recreation a... Printed 03-Mar-10, 10:07AM Page I NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, :,breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: - $20.00 administration charge - Full (100%) refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (100%) refund of rental fee if rental time is used by another renter - 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ("no-show"): - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter/group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters/groups entire booking. WAIVER: The permit applicantiorganization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my/their person or property, however caused, which may occur as a result of my/their participation in the use/uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro-Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro-Medonte, its officers and employees. i SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be ! directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing Indicates event spans multiple days. Powered by MaxEnterprise@, a product of Maximum Solutions, Inc. Page 119 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... 'Icawrash - n) REPORT Proud .Heritage, Exciting Future Report No. RC2010- 05 To: Council Prepared By: Shawn Binns Meeting Date: March 10, 2010 Subject: Tender RC2010-01 Parks Turf Motion # Maintenance Roll R.M.S. File RECOMMENDATION(S): Requires Action ~X For Information Only It is recommended that: 1. Report No. RC2010-05 be received 2. That tender contract RC2010-01 Schedule "A" Parks - Grass Cutting and Trimming be awarded to Perry Wright Maintenance 3. That tender contract RC2010-01 Schedule "B" Parks - Aeration and Fertilization be awarded to Ron Burton and Sons 4. That the clerk bring forward the agreements for Council's ratification BACKGROUND: The three year tender for parks grass cutting held by Shamrock Property Maintenance expired in 2009. To gain efficiencies and increased accountability and service from the contractor the tender was revised (Attachment #1). Parks were divided into classes based on the required level of service for the nature of the park. For example sports fields and township scale parks require a higher level of maintenance then neighbourhood parkland. Some of the smaller parks and monuments will be maintained by internal forces gaining additional efficiencies. Additionally aeration and fertilization which was done historically by request for quotation was added to the tender as a separate schedule. Both tenders are based on unit pricing with the ability to add or subtract from the maintenance requirements as deemed appropriate. In February 2010 Tender RC2010-01 was released with responses from eight contractors. Recreation and Community Services March 10, 2010 Report No. RC2010-05 Page 1 of 3 Page 120 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... ANALYSIS: Bid Bid Amount Amount Exclusive Exclusive Submitted By of taxes of taxes Schedule A : 2010 151,626.00 Lawlor Haulage 2011 158,549.00 2012 167, 297.00 Schedule A: 2010 36,940.00 RJS Enterprises 2011 36,940.00 2012 36,940.00 Schedule A: 2010 59,549.00 Sunshine Grounds 2011 60,647.58 2012 61,053.72 Schedule A: 2010 36,858.00 Ball Lawn 2011 37,943.98 2012 39,102.79 Shamrock Property Schedule A: 2010 38,694.00 Maintenance 2011 38,694.00 2012 38,694.00 Schedule A: 2010 28,344.00 Ron Burton & Sons 2011 29,482.00 2012 30,143.00 Perry Wright Schedule A: 2010 27,590.00 Maintenance 2011 27,590.00 2012 27,590.00 Schedule A: 2010 112,168.00 Dole Turf 2011 114,727.00 2012 117,594.42 Schedule B: 2010 25,198.00 2011 26,331.00 2012 27,780.00 Schedule B: 2010 nja 2011 nJa 2012 nJa Schedule B: 2010 15,620.00 2011 16,020.00 2012 15,720.00 Schedule B: 2010 13,535.19 2011 14,076.55 2012 14,638.33 Schedule B: 2010 23,202.40 2011 23,202.40 2012 23,202.40 `Schedule B: 2010 9,954.00 2011 10,306.00 ?012 1(?,6 ,<?.0(. Schedule B: 2010 nja 2011 nja 2012 nja Schedule B: 2010 34,250.00 2011 35,106.25 2012 35,983.92 Recreation and Community Services March 10, 2010 Report No. RC2010-05 Page 2 of 3 Page 121 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... Both schedules are within the funds allocated within the 2010 budget and the budget has approximately an additional 10% contingency in the event additional cutting is required. It is recommended that Schedule "A" be awarded to Perry Wright Maintenance and that "Schedule B" be awarded to Ron Burton and Sons. The completed schedules will be attached to the agreements which will be forwarded to Council for ratification. I FINANCIAL: I The financial impact would be approximately $37,544 for 2010, $37,896 for 2011 and $38,248 for 2012. * Note prices are exclusive of taxes. POLICIES/LEGISLATION: By-Law 2004-112- Purchasing and Tendering ATTACHMENTS: 1. Tender RC2010-01 CONCLUSION: It is recommended that Schedule "A" be awarded to Perry Wright Maintenance and that "Schedule B" be awarded to Ron Burton and Sons. Respectfully Submitted: Shawn Binns ~ Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: _-Q, Recreation and Community Services March 10, 2010 Report No. RC2010-05 Page 3 of 3 Page 122 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... Proud Heritage, Fxcitit,g Future CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE TENDER FOR PARKS, FACILITY, AND OPEN SPACE TURF MAINTENANCE FOR THE 2010, 2011, AND 2012 SEASONS TENDER CONTRACT# RC2010-01 INSTRUCTIONS TO BIDDERS 1.0 Tenders Sealed Tenders marked Tender RC2010-01 addressed to Shawn Binns, Director, Community Services 148 Line 7 South, Oro, ON will be received until 12:00pm. Local Time on Thursday February 25t", 2010 2.0 Form of Tender Each tender shall contain the full name of the contractor or contractors submitting the tender and the signatures of the persons authorized to bind the corporation(s). Bids must be submitted on the tender forms provided. All items on the tender form must be completed. List of Forms Schedule A - Grass Cutting and Trimming Schedule B- Fertilization and Aeration *Bidders may bid on works identified in Schedule "A" Schedule "B" or both 3.0 Scope The scope of the work involves the supply of the necessary labour, equipment and services to complete the Turf Maintenance Tender Contract RC 2010-01 for the 2010, 2011 and 2012 seasons as per the attached Instructions to Bidders, General Conditions, and Specifications as directed by the Director, Recreation and Community Services and/or the Supervisor, Parks and Facility Operations. Page 123 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... 4.0 Severability The Township may elect to undertake the work in a different way for the following Schedule(s): Schedule "A" Schedule "B" In doing so the Township may sever a schedule or schedules and the balance of the contract including conditions and specifications shall remain intact. As such it must be clearly understood that for any or all of the work outlined in the schedules may not be awarded to the successful bidder and there will be no further compensation made to the contractor. 5.0 Examination of Site Each contractor must visit the site of the proposed work before submitting the tender and must be satisfied by personal examination as to the local conditions to be met while completing the specified work. The Contractor shall determine the difficulty of the areas to be encountered. The Contractor shall not claim at any time after submission of the tender that there was any misunderstanding of the terms and conditions of the contract relating to the Site Conditions. Schedule "A" provides a brief general description of the areas, the Contractor shall be responsible for validating all information contained with the schedule. 6.0 Acceptances or Rejections The Township reserves the right to reject any, or all bids, or to award the contract to other than the contractor submitting the lowest tender, as in its opinion may be for the best interest of the Township. 2 Page 124 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... GENERAL CONDITIONS 1.0 Extent The Contractor shall be liable for all costs of doing the work outlined including labour, equipment and materials. 2.0 Indemnification a) The contractor shall indemnify and save harmless the Corporations their agents, directors, and employees from all actions, suits, claims, and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except for damage caused by the negligence of the Corporation or their employees 3.0 Insurance 3.1 The Contractor shall at his expense obtain and keep in force, during the term of this Agreement, Comprehensive General Liability Insurance satisfactory to the Corporation, and including the following: a) A limit of liability of not less than $2,000,000; b) The Corporation of the Township of Oro-Medonte be named as additional insured; c) The policy shall contain a provision for cross liability in respect of the name insured; d) Non-owned automobile insurance coverage with a limit of at least $2,000,000 including contractual non-owned coverage; e) Completed operations coverage; f) That 60 days prior notice of any alteration, cancellation or lapse in policy shall be given in writing to the Corporation; g) Owner's protective coverage; 3.2 Automobile Insurance The Contractor shall obtain and keep in force for the duration of this contract; automobile insurance under a standard Automobile Policy with limits of not less than $2,000,000 in respect to each licensed vehicle. 3.3 Proof of Insurance The Contractor shall provide, together with its executed agreement a certificate (s) of insurance or certified copy (ies) of the above referred to policies, satisfactory to the Corporation, together with proof of renewal at least (30) days prior to expiry. Provided that if a certificate is provided, all requirements as above set forth must be shown on the said certificate and notwithstanding the provision of any certificate, the Corporation may require the Contractor to provide a certified copy of the policy. Page 125 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... 4.0 Workplace Safety and Insurance Board The Contractor shall provide a Clearance Certificate from the Workplace Safety and Insurance Board. The Contractor shall ensure the certificate is valid for the duration of this contract and provide the corporation with proof of renewed certificate prior at least (30) days prior to expiry. 5.0 Legislation Applicable The Contractor shall comply with all applicable Federal and Provincial legislation and regulations, including pertinent Township by-laws. 6.0 Health and Safety a)The Contractor shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the Contractor shall indemnify and save harmless the Corporation from any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. b)The operators must be fully trained, qualified and experienced. Regulations of the Ministry of the Environment and the Ministries of Health and Labour must be complied with. If any operator is not performing satisfactorily or operating the equipment safely, to the satisfaction of The Township of Oro-Medonte, The Township of Oro-Medonte shall have the right to have the equipment and the operator removed from the job site. 7.0 Fire Protection a)The contractor shall maintain adequate fire suppression on site, portable fire extinguishers etc. to the satisfaction of the Corporation. b)AII flammable materials are to be handled, stored, and disposed of according to relevant OHSA and WHMIS regulations and in manner that which does not create a fire hazard. 8.0 Traffic Protection The Contractor will supply adequate and competent persons to control traffic, as required, by regulations set by provincial legislation. 9.0 Protection a) The contractor shall be responsible for any damage that may occur relative to the execution of all operations arising from this contract. Any damage done to the Township's or surrounding property must be made good to the satisfaction of the Township. If applicable, any trees, shrubs, flowerbeds, walks, drives, etc shall be properly protected. Page 126 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... b) Temporary safeguards and protection shall be provided to adequately guard against injuries to the public and property around and adjacent to the areas. c) The Contractor shall assume responsibility for all liability and costs associated to repair damages to public or private property arising from the works identified Contract RC2010-01. d) The contractor shall not leave any equipment on Township or Public property unattended at any time, unless such equipment is properly protected to the satisfaction of the Township. 10.0 Code of Conduct At all times, the employees of the contractor shall act in a civil, responsible, courteous and generally productive manner. There will be no allowances made for employees to offend or interfere or join in activities being carried on by Township staff or outside groups while they are being employed by the contractor, and such complaints, if received, will be referred to the contractor. The Township reserves the right to request that said employee be taken off the works by the contractor, and not so re-employed until satisfactory arrangements have been made to ensure that there is no repetition of the offending behaviour. 11.0 Accessibility Regulations for Contracted Services Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro-Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing the Form of Tender, the contractor has agreed to be in full compliance with this regulation. Additionally the Contractor will review and acknowledge the Township Of Oro-Medonte policy for Accessible Customer Service. 12.0 Tender Deposit A certified cheque made payable to the Township of Oro-Medonte for 10% of the total annual tender price or optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit/Performance Bond for 10% of the annual tender price. The Cheque or Letter of Credit / Performance Bond of unsuccessful bidders will be returned within fourteen (14) days of Tender opening. The Cheque or Letter of Credit/Performance Bond of the successful bidder will be retained until the Municipality's acceptance of the work. Page 127 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... 13.0 Add/Delete Area The Township reserves the right to add or delete area or adjust frequency of cutting from time to time as it deems necessary. 14.0 Bid Disqualification Tenders may be rejected for any of the following reasons: a) Bids received after the closing date; b) Bids received on other than the tender form supplied; c) Bids not complete in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *Each Bidder MUST complete the "Agreement" portion of the Tender as part of submission 15.0 Termination If, at the sole discretion of the Township there is a by the Contractor of any of the terms contained herein, The Township shall have the right to terminate the contract upon (15) days notice to the Contractor. Upon termination of the contract as aforesaid, the balance of the contract shall be forfeited. Where the Agreement is terminated in accordance with the foregoing, the Township, Shall be deemed free to enter into an Agreement with any other firms for the requirements called for in this Proposal. 16.0 Payment The successful contractor shall submit monthly invoices outlining the parks cut and maintained referencing accounting codes provided by the Township. Payment shall be made within 30 days from the time of the receipt of the invoice. Page 128 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... SPECIFICATIONS for Contract RC2010-01 SCHEDULE "A" 1. Unit prices are on a per cut basis excluding applicable taxes, estimates have been provided. The Township reserves the right to adjust the frequency of cutting as required. 2. Turf areas to be maintained will include all areas outlined on Schedule "A" 3. The successful contractor shall commence turf maintenance within 24 hours upon the request of the Township of Oro-Medonte. All areas as designated are to be maintained in a tidy state, on a regular basis by mowing and trimming around fixed obstacles. Cutting shall commence the second week of May and will be completed by the end of October, or as directed by the Supervisor of Parks and Facility Operations. 4. Class "A" Parks shall be cut approximately 16 times over the season and kept at a grass length of 2.5"-3.5" 5. Class "B" Parks shall be cut approximately 12 times over the season and kept at a length of 2.5"-4" 6. Class "C" Parks will be cut 6 times per year 7. Trimming shall be completed every other cut 8. Cutting Frequency will be determined by the Supervisor of Parks and Facility Operations. 9. The contractor shall be responsible for moving objects picnic tables and garbage cans to complete turf maintenance. 10.Grass and/or weed clippings shall not be permitted to accumulate. Accumulation shall removed immediately and disposed of in an acceptable manner. 11.The work to be performed by the contractor may be scheduled between the hours of 7:00 a.m. and 5:00 p.m., Monday to Friday, except when such work day falls on a Statutory Holiday. The Sports fields that are occupied by rental users may not be cut during this period. Schedules for Sports Fields will be pre- arranged with the Recreation and Community Services Office. 12.The contractor shall remove all litter from grass cutting areas before actual cutting is to be done. Litter and excess of grass clippings cut up by the contractor's machinery shall be the responsibility of the contractor to pick up and remove from site. 13. Grass cutting shall include trimming of the grass and weeds around trees, bushes, buildings, fences, flower beds, parking curbs, under benches, under receptacles and any other objects as necessary for good maintenance of the facilities. 13.Trimming around trees and shrubs shall not harm the plants by breaking or scoring the bark. 14. The contractor will ensure that proper security is maintained at each location at all times. Many locations are fenced and unattended, so the contractor will have to unlock and lock gates immediately after work is completed. Keys will be provided, which must be returned at the end of the season. 15. The contractor shall attend meetings at the request of the Township. Page 129 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... SCEDULE "B" 1. Works shall consist of the following for all areas identified in Schedule "B" : a. Core Aeration of all turf areas at the end July b. Supply and Application of slow release fertilizer 21-7-7 (N,P,K) in, Mid-June and Late October as Directed by the Township. c. Fertilization rate shall provide adequate coverage of Turf Areas. 2. Tender price is to exclude applicable taxes and involves completing all work specified above specified for the 2010, 2011, and 2012 Seasons. 3.The contractor will ensure that proper security is maintained at each location at all times. Many locations are fenced and unattended, so the contractor will have to unlock and lock gates immediately after work is completed. Keys will be provided, which must be returned at the end of the season. Page 130 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... CONTRACT NO. RC2010-01 G.S.T. NO. PARKS TURF MAINTENANCE Me the undersigned, have carefully examined the locality of the site of the proposed works, hereby agree to furnish all labour, materials, equipment and services necessary to complete the work for the 2010, 2011, and 2012 Seasons, in accordance with the attached Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of Tender Schedule "A" and/or Schedule "B" • Tenderers may choose to tender on Schedule "A" or Schedule "B" separately or together. Signed at the County of Signature of Contractor or Witnesses and Position Held of this day of in the 2007 Signature of the Corporation Seal of Corporation Name and Telephone No. of Person To be Contacted 9 Page 131 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... AGREEMENT - TOWNSHIP OF ORO-MEDONTE This Agreement made, in duplicate, this day of BETWEEN District or County of and the Province of Ontario; Hereinafter called the "Contractor" of the in the THE PARTY OF THE FIRST PART -and- 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. 10 Page 132 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed their names and set their seals on the day first above written. 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L K J J ¢ m W = i!f a J y Q ¢ m E tlJ t^ W S¢ V N ~ h ~ O) N N N N N N N N M t"S Page 135 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... x E - E v N N N N N N ,p N N N w v a ~ .v = a d U ~ ~ za F W Z N N N N N N N N u~ d U 2 ~ o ~ W F x E `~''v-• - c U w Z N N N N N N N N ~ ,ry N N W V F U a = ~ ~ _H Q H F ~ d W J a a W E « - 9 ~ m ~ ~ c o0 Ti N 0 ' p C 7 C w O m U i T ~ N ~ m z 3 o m c w d a a a. n ~ ~ ~ ~ c m c m U E a m a m m m ' ' m E - Z ~ d T m x an d m ` m K d G 6 ~ ~ ~C ~ ~ 0 V d W a ~ O, p m R d s d -om' d R w W ro Q K o N•? C~ t x~ a N Q~ x e aU~U'i N O o E c a E ra E ~ m ~ C 7 C u. a 93 r` m o F W c> E v `o :-0_ v 'o +cm LL g ~ ~ ~ g g g ~2 il. 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A ? a C Y ¢Q c o c .°a r ro rn n Ea°a vy m s ma m o E Y 3 E m g m U et tG m m U Z g U ~ Q C7 w° Q x V fn co ~ m e~ coi m c°ii °v o v o Page 136 of 278 - Report No. RC 2010-05, Shawn Binns, Director of Recreation a... ;;IILt ULE PARK NA :rte ADDRESS CLASS SIZE TURF DESCRMrON"OF Contract Price Contract Price Contact Price SITE Excluding Taxes Excl. ding Taxes Excluding Taxes 2010 ` 2011 2012 (ACRESI 1 Shanty Bay Ball Park 1950 Ridge Road West A 4.2 Heavy Stories and unit ditch line. Trim fence , traes,bieachers and building 2 Shelsweil Park 118 Lakeshore Road West A 3.6 Medium Two properties 133 Lakeshore Raced West north and south of Lakeshoe, trim around sports pad, bollards, rocks, and trees 3 Harbourwood Park 40 Shelsweh Boulevard A 5.9 Mad/heav Includes pump y house, trim entrances, pump house, fence, and front ditch, ditch wet 4 Memorial Park a) 687 Lakeshore Road E, A a) 7.4 Heavy Trim fence, B) Plan 121 Block A (Private) b) 2.5 posts, trees, gardens, l benches and pavlllions 5 Oro-Medonte Admin. 148 Line 7 South A 12 Medium Trim ditch, Centre building and trees 6 Lions I and it 71 Line 4 North A 9.9 Heavy Wet in ditch, trim fence and around buildings 7 Old Town Hall & 833 Line 7 North A 1.2 Medium Trim fence line, Cenotaph building and cenotaph 8 Danny McCue Ball 1885 Warminster Sidemod A 7.4 Heavy Ditch litre is Diamond (Formerly rough, trim Warminster Ball Park) building, playground 9 Richiieu Soccer Field 15 A Richlieu Street, A 8.4 Medium Includes Warminster entranceway, and pedestrian access, trim fenceline and around goal posts 10 Ravines of Medonte 8 Blackcomb Drive A 2 Fine Trim at fence line and around sports pad and trees 11 Ramey Memorial Park 5464 Line 8 North A 2.5 Heavy Includes pump house, trim entrances, pump house, fence, and front ditch, ditch wet 12 Vasey Park 4851 Vasey Raod A 7.5 Heavy 2 Ball Diamonds, playground trim ball fences, entranceway, playground, bleachers, and buildings 13 O.P.P. - Horseshoe 3375 Line 4 North A 0.5 Medium Fiat and Valley landscaped, 14 Lohuaru Trail 3376 Line 4 North Adjacent to A OS Heavy Outdoor Fitness OPP Station Stations and Gardens, trim all areas 15 Line 4 Park Comer of Line 4 and A 3 Heavy Landscaped Horseshoe Val Road areas, tennis Adjacent to Fran 11 court, and sports pad trim all areas 16 Arbourwood Park 8 Basswood Circle A 2.8 Medium Trim Fences, around playground and walkways 17 Sweetwater Park 3353 Litre 6 North A 2.4 Medium Trim Fences, trees, playground, and walkways. 18 Brawls Park Rail A 1.2 Medium Trim around rock fence, signs and tables 19 Emily Park 46 and 48 Red Oak Crescent A 3.6 Fine Rough Page 137 of 278 - Shawn Binns, Director of Recreation and Community Services, To: Council cc: W h ~ o)f Proud Heritage, .vriting Future From: Shawn Binns R.M. File Date: March 10, 2010 Roll Subject: Recreation Fees and Charges Review Follow Up At the Council meeting of January 27, 2010 Council received and adopted report RC2010-01 Recreation and Community Services Fees and Charges Review (Attachment #1). The report assessed current fees and charges and recommended increases to address the Harmonized Sales Tax, increasing operating costs, and to reflect market comparators. The report recommended further consultation with the Ora-Medonte Minor Sports Association and the Recreation Technical Support Group regarding proposed ice rental rates with a report back to Council prior to the end of the first quarter of 2010. Consultations have since ensued with the Oro-Medonte Minor Sports Association at its January Meeting. The impacted groups (Oro Minor Hockey and the Oro-Medonte Skating Club) understood the requirement for the fee increase; however Oro-Minor Hockey has expressed some concern about having to pass along the additional fees to its users. This issue would need to be worked through their Board of Directors. On March 2, 2010 the Recreation Technical Support Group received the staff report and recommended that it be forwarded to Council for their consideration. It was the sentiment of the committee that they would not want to see the costs increase to the user as there are many benefits realized from participation in minor sports and recreation and there is requirement for subsidization. It was hoped that Oro-Minor Hockey would be able to review their expenses and efficiencies to avoid having to increase their respective user fees. It is recommended that Council approve the ice rental fees for 2010-2011 and 2011-2012 outlined in Table 2 of Report RC2010-01 and that the Clerk bring forward the appropriate By-Law for Council's consideration. Respectfully, lea ~s Shawn Binns Director, Recreation and Community Services Page 138 of 278 - Shawn Binns, Director of Recreation and Community Services, REPORT Proud Heritage, Exciting Future Report No. RC2010-01 To: Council Prepared By: Shawn Binns Meeting Date: January 27, 2010 Subject: Recreation and Community Services Fees and Motion # Charges Review Roll R.M.S. File I RECOMMENDATION(S): Requires ActionXX For Information Only It is recommended that: 1. Report RC2010-01 be received and adopted 2. That staff consult with the Recreation Technical Support Group and the Oro- Medonte Minor Sports Association regarding the proposed ice rental rates and report back to Council by the end of the first quarter 2010 3. That the fees outlined in Table 3 of report RC2010-01 be approved and implemented effective July 1, 2010 4. That the clerk bring forward the appropriate By-Law for Council's consideration BACKGROUND: An annual review of the Township's By-Law to provide for the imposition of fees and charges has been completed for the Recreation and Community Services Department. The process currently used for setting facility rental rates is first to determine the facility operating expenses, and then review rates of other comparable municipalities. The comparator rates are then reviewed along with facility operating costs and rates are then established which are reasonable and sustainable. With the implementation of the Harmonized Sales Tax on July 1, 2010 the Township will be required to charge an additional 8% tax to facility rentals and Township Recreation and Community Service Programs which are currently only inclusive of GST. The 2010 Budget approved by Council includes a 5% increase in ice rental rates for Minor Sports Groups and Non-Prime Time ice rentals in addition to the required HST adjustments. Recreation and Community Services January 27, 2010 Report No. RC2010-01 Page 1 of 4 Page 139 of 278 - Shawn Binns, Director of Recreation and Community Services, ANALYSIS: Recreation and Community Services Facilities ICE RENTALS RATES Review of Arena Revenues and Expenses 2010 budget (includes 5% increase for Minor and Non-Prime Time 2010-2011 season) Revenues as per Operating Budget $270,700 Subsidy-Minor Hockey (based on 2009) $ 49,400 Subsidy Oro-Medonte Skating Club (based on 2009) $ 4,900 Subsidy (Schools and Senior and pre-school skates) $ 7,700 Other revenues (Vending, Advertising, Concession) $ 8,000 Hall and Floor Rental $ 5,500 Total $346,200 Operating Costs $349019 Capital- Estimated average Annual Allocation $ 90,000 Total $439,019 Operating Deficit $ 92,819 A review of ice rental rates of other comparable municipalities was conducted to determine market comparators (Table 1): Springwater ESSA _ Barrie Orillia Midland Severn Average ICE FEES 2009 $ $ $ $ $ $ $ Prime time 175.00 Resident, 187 Non Resident 209 218.00 158.00 139 130.00 174.00 Non rime 175.00 120.00 218.00 113.00 95.00 100.00 137.00 Minor Sports 130.00 138.00 182.00 133.00 116.00 97.00 133.00 Table 1: Comparator Ice Rental Rates 2009 Recommended adjustments including the HST: Table 2 Current 2010-2011 Season 2011-2012 Season (0/6) Adult Prime $130 $148 13 $163 10 Adult Non Prime $77 $88 13 $101 15 Minor $95 $109 13 $120 10 Table 2: Recommended Ice Rental Fee Adjustments The impact on the minor sports organizations including the additional 8% sales tax would be as follows: Avg. Hours 2010-2011 Oro Minor Hockey 1,445 $20,230 Oro-Medonte Skating Club 140 $ 1,960 2011-2012 $15,895 $1,540 Recreation and Community Services January 27, 2010 Report No. RC2010-01 Page 2 of 4 Page 140 of 278 - Shawn Binns, Director of Recreation and Community Services, Estimated revenue projections with implementation of proposed ice rental fees and charges: 2010 2011 2012 (Jan -April) Prime Time 2,268 6,865 4,720 Non Prime 1,200 6,280 3,923 Minor Sports 4,500 12,594 8,440 Total 7,968 25,739 17,083 The following recommendations for adjustments to fees and charges are being recommended (Table 3) for Council's consideration. Facility Current Rate Proposed Rate July 11,110 Increase Old Town Hall $25/h $107 Day $27/h $116 day 8 8 Ian Beard Room $14/h $15/h 8 Ball Diamonds Minor sports lights $22/h $25/h 15 Minor no lights $9/h $11/h 20 Adult lights $26/h $30/h 15 Adult no lights $13/h $15/h 15 Pavillion Large All Day $52 $60 15 Pavillion Small All Day $39 $46 18 Arena Floor Ice Out Adult $49/h $53/h 8 Minor Sports $38/h $41 8 All Day Event $545 $589 8 All Day with Socan $605 $653 8 Banquet Hall Adult $28/h $31 /h 10 Minor $28/h $31 /h 10 Tournament $164/day $177/day 8 Party/Reception $290 $313 8 cable 3: Recommendations for Recreation and Community Services facility fee adjustments Recreation and Community Services January 27, 2010 Report No. RC2010-01 Page 3 of 4 Page 141 of 278 - Shawn Binns, Director of Recreation and Community Services, RECREATION AND COMMUNITY SERVICES REGISTERED PROGRAMS AND CAMPS Recreation and Community Service registered programs and camps are operated on a direct cost recovery basis and the associated user fees which are not HST exempt will require amendments to fees to reflect the additional tax as a result of the HST. FINANCIAL: See analysis POLICIES/LEGISLATION: • By-Law 2009-56 CONSULTATIONS: • Director of Finance • Oro-Medonte Minor Sports Association CONCLUSION: The proposed fees and charges are reflective of market comparators and will assist in the recovery of facility expenses in the 2010 and 2011 budgets. Respectfully swbmitted, Shawn Binns 4~~ Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2010-01 ry 27, 2010 Page 4 of 4 Page 142 of 278 - Andria Leigh, Director of Development Services, memorandum c... MEMORANDUM To: Committee of the Whole Proud ~~c~ifn:~~~, a •t ?ifurc From: Andria Leigh, Director of R.M. File Development Services Date: February 23, 2010 Roll Subject: Garden Suite Agreement and Temporary Use By-law -3193 Line 7 North (Hollingshead) The Planning Act provides permission for a Municipality to approve Temporary Use By-laws to permit a Garden Suite (Granny Flat) on a property for a period of 10 years. Council over the years has approved seven (7) such by-laws and Planning Staff have been reviewing the current status of all temporary use by-law (garden suite) agreements and by-laws. A tracking system is established to ensure that at the expiry of each agreement, the applicant either requests an extension from Council or the existing by-law and agreement are appropriately repealed by Council, and the appropriate deposits refunded to the landowner. During this review process it has come to the attention of staff that one property contains a temporary use by- law agreement (garden suite) executed between the Township and the previous land owner. A new temporary use by-law (garden suite) agreement was subsequently executed by the current landowners and Council. On this basis, the original by-law (By-law 2000-35) authorizing the Execution of the Temporary Use By-law Agreement between the Township and Susan Hollingshead should be repealed by CounciVand-the current deposit in the amount of $ 2500.00 held by the Township in accordance with the agreement is proposed to be refunded to Susan Hollingshead. The original Temporary Use By-law (By-law 2000-34) which permits the temporary use for a garden suite under the provisions of the Planning Act, is applicable to the property and not the landowner and is therefore required to remain in effect until the expiry of the agreement with the subsequent owner in May 2010. It is recommended that this memo be received and adopted and that the Clerk bring forward the appropriate by-law to repeal By-law 2000-35 accordingly. Respectfully submitted, Andria Leigh, MCIP, RPP Director of Development Services 4~h Page 143 of 278 - Report No. DS 2010-013, Andria Leigh, Director of Developmen... REPORT JsTZ0VMSht'V,--c t! ( /C.~ lel 'roar r zee; a : t r„ Future- Report No. To: Prepared By: DS2010-013 Committee of the Whole Andria Leigh Meeting Date: Subject: Motion # March 3, 2010 Certificate of Substantial Roll Completion and Acceptance R.M.S. File (Underground Works) for Homire Subdivision - D12 5050 Warminster, Registered Plan M-947 I RECOMMENDATION(S): Requires Action X❑ For Information Only It is recommended that: 1. THAT Report No. DS2010-013 be received and adopted; 2. THAT the Township issue the Certificate of Substantial Completion and Acceptance (Underground Works) for Homire Subdivision (Warminster) for 2063334 Ontario Inc. dated February 4, 2010, Registered Plan 51 M-947; 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration; and 4. THAT the Developer be notified of Council's decision. I BACKGROUND: The Township entered into a Subdivision Agreement in December 2009 (By-law 2009-174) for the construction of the Homire - Warminster development which consisted of a total of 28 residential lots which are serviced by municipal water and private sewage disposal systems. ANALYSIS: The Developer, entered into a Pre-Servicing Agreement with the Township in June 2008 (2008- 072) to permit the installation of the watermains, construction of the base roads, and drainage works including the stormwater management pond. The Developer has proceeded with the completion of these works which were inspected by AECOM. In accordance with the Subdivision Agreement, the developer has completed the underground works which were inspected by the Township's engineer on November 12, 2009 and found to be acceptable with the exception of the deficiencies noted in AECOM's Construction Status report dated February 4, 2010 (Attachment #2). AECOM is now recommending the issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) (Attachment DEVELOPMENT SERVICES March 3, 2010 Report No. DS2010-013 Page 1 of 6 Page 144 of 278 - Report No. DS 2010-013, Andria Leigh, Director of Developmen... #1). With the issuance of the certificate the Developer's two (2) year maintenance period will begin in accordance with the terms and conditions of the subdivision agreement. AECOM has also recommended to the Township a reduction on the Letter of Credit based on the works completed and inspected to date. The Township currently holds $ 364,635.36 and AECOM is recommending a reduction to $ 291,897.39. The request for the Letter of Credit reduction was circulated to Senior Management with no concerns regarding the reduction being received. Once it is confirmed that the Township Developer Deposit account is in good standing and the required Statutory Declaration is obtained from the developer, the recommended letter of credit reduction will be submitted to the Treasurer. FINANCIAL. n/a CONSULTATIONS: Manager of Transportation and Environmental Services AECOM ATTACHMENTS: Attachment #1 -Certificate of Substantial Completion and Acceptance (Underground Works) Attachment #2-- AECOM Construction Status Report February 4, 2010 CONCLUSION: The above noted certificate for Homire-Warminster is in compliance with the subdivision agreement and therefore the issuance of the certificate is considered appropriate. With the issuance of the Certificate for the Underground Works, the required two year maintenance period will begin. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: C.A.Q. Approval / Comments: DEVELOPMENT SERVICES March 3, 2010 Report No. DS2010-013 Page 2 of 6 Page 145 of 278 - Report No. DS 2010-013, Andria Leigh, Director of Developmen... Attachment #1 A::tCC)M lor.«~, ,~Ct,,sr.. 798TZ18732 ,w Bantle, OR Cli da UN 7W7' 7a&78-00784 W www.aemm:wm TOWNSHIP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLEnON AND ACCEPTANCE MUNICIPAL UNDERGROUND SERVICES) MUNICIPALITY Township of Oro-MedgMtS PROJECT Homice Subdivision - Warminster Plan SIM - 847 DEVELOPER 2083334OntartoIrte. FILE NO., 12-0030833 (43T-0O46) DeseftWn-of the Works: Waterman Works in the Hornire Subdivision on Galnch Court from Warminster Siden:~ad to Menington Avenue, Memngton Avenue from Townline west; to cul-da-sac;- Tovmtme from WarminsterSideoad to MerringtonAvenue;, ' SWM Facility in Block 29 including drainage ditches in the Homire Subdivisiow We, AECOM, notify the Municipality that the above mentioned works were inspected on November 12, 2009 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies befow; . Itoms lisfed in AECOK4 Construction Status report dated February 4, 2010. We hereby accept; these works for use and operation by the Municpality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is requge by the Subdivision, Agreement and its Amendment, The date of Substantial Complation and Aoceptance (14" I Underground services) is esiabiished by the Certificate as at February 4, 2010. Data, "4 G StghatUre:- ceraecates DEVELOPMENT SERVICES March 3, 2010 Report No. DS2010-013 Page 3 of 6 Page 146 of 278 - Report No. DS 2010-013, Andria Leigh, Director of Developmen... Attachment #2 ~r ~~q9g8~g~ Towns fup of Oro-Medonte - Construction Stnfus Report - - - - Subdivision: Homire Subdivision - - - - - Enginoar.0.C Tatham&A „ocfafes Ltti_ ICoritrab'ter Aknof.Canskrechon; " - Dato: Fab-ry q; 2Q1o_ I i IRegtster'4d Plan BiM;BA7 _ FOetwnbereSO110149 02-0030533) ST ART C F WDER RC0_UKU CRK& - i Yes No Oate.C6m ted.ahd CbmmoNS Slilatton Cantmis - - sdtr nce.m tolled 1m teln - ~ , - . _ :lams' fa lied -an d r08lfiCd _ hock Cfieck - 2 s7o nosttul „o. n. ramp ct~C! 1' : . - A 'a:ce d -1 d _ Y . -..V To be can pl tad Y.y May td 2010 (se_[.C AleHur JamYar}2T;.EtNOj 9 ne i f g co= pl t..a , Ihgate,- X To ba com ploted bi Fday 14 2010 (se CCTA I-Her.ia noa N; 207 - "-t-- 5j co t psoA I seeClop. ' G} ',lane' aprq comGl--ed _ X I7 b~c°mPf t dhy Ort bar 9, 2010.( CCTA fetter Januaky 27x2610 ' s L II b ti Fa d Y - x T. be comPIotod b MaV 7 2010 (so° CCTA iairar Janua 21 2070 by _ ry j 0) Pod 1 1 I ~s sub ad X J T. he ro nu,lctpp{bymw 2010 (s on CCTA iattar Jam ar 27:2040 10)- _po u. t .,,tPOn L r_ g-et _ _ X I d" Tsl sePt~systeni§. - 2) pipe dtl nJ sup 0 r}. .,eptar r u p 3) ba (II I st r yl a _ P diap 7) Wdeo n p cio ~u I d ore e.v >P-_ ll) ,Vid sp,,Wnr -Ill pro d _ ~ b- fiu hi iy ofs ±ee t t " q -ap t n J ~ i_ip G do ny slm l3.,G-~rt3~ rt - back II t ( amm / pl epoy _ - ~ 4) malrtlP ante hoes( ~ct_dt3~p. ~~31 ~ '"'T-` - ) tc c~in3 i pectc bL top of ast0.3i I wfnl. g'.dz 7)LvIC 10) er ic-c-d sh -tv 411 ,rasa o urg <~rhed_ nstgAed T_ - - ImpWors Nam?' Pmjectt anager..l~,,, DEVELOPMENT SERVICES March 3, 2010 Report No. DS2010-013 Page 4 of 6 Page 147 of 278 - Report No. DS 2010-013, Andria Leigh, Director of Developmen... Attachment #2 (cont.) 6m -I, t as hfdt'ant 7 ,9 inspectors Name: prgad Mwager- DEVELOPMENT SERVICES March 3, 2010 Report No. DS2010-013 Page 5 of 6 ear _ _ Township of Oro-Medonte Construction Status Report 'Subdivision: Homire Subdivision Ertgine r C C Tatham BASBOCiat9s Ltt~. Contractor. Akrror Ccif(structlah Dato FcUruary 4, 2074 ~ Registered plan 59M-9A7 FHB Number. 60118119 12.OQ30833~ - I ~ - BT j23'C'S . :UNDERGROUND WORK5 IYo,, _No. Dafe Com lewd andCommertls T5 ~pio:, hedct rig arcEpian~8 rBAcd See Iz;terd tl JCTA January 27, 207''. dt ~rEaccfi!i lash gaccepla ca po t I See laStefe I ;d GCTA .(amL3 77, 201^ - - -4}-Ety yeas i t rlicd end n pe~4 ~ _ _ - i. Imeesure testing ronfrmsd ty AECUtd _ ~ 1 •slerr. n ~ " 7+ 1Potabte ,ate, samples received b~AECOM... 9) ha`c_~ure-attached o nvdrent Lange X To be completed by May T, 2070. (sou GCTA Iettor January 27, ZoiD ' w nl~,nuity to - X To be comp !ed by Iday 7 2010. (se (.CTA latter January 27, pi D) 10 hyr anL ater llmv ch ns r.UbmHted X To be comp pled by Iday 7, 2070. see CCTA le[fer Januaq• 27 2010) d cal. pay rlrU ~ X To 6o complet d by May 7 20i0 (so CCTA IoYor January 27 010 b rret n3 led o vp pr r X To ba commuted by MaJ 7 910 CCTA ietter January 27 2070 rar' rs n Idl ed i X To b., completed by May 7 2010. (soo GCTA f „ttcr J nuary 27, 2970) i 71 - sartnfe I o ape inn ro rip ei d X f .p tall to conducUnsp coon in spnnq 2070. (seo CCTA tartar January 27, 2010) 12 En9 nee curb a R in e17on c fiea i n _f X To be comet t d pnorto and on mainlz oe, 13) E g 8c s alra 3 h i ni n ec o~ c t c fia~ X To Ba completed prior to end on mainGVnce. - 14 servGe r ccN zhe JS ITo be completodprior to end on ma nYa co. _ 1~TJrc_=o ~I c~mp red See CTA telltl! aat J; nuaJ v7 .(F10 2j ibcl ork c mp cted _ v ee r 1-P.lelterd Iz 'anu2ry 27 610 ~ 3i h Jrc.rorks omp_eted ✓ Se CTA It rd I d✓ n 610. - -4) reelilpht 'tstatletl - ✓ .e,a ;GTi.I tier dated Janua~27, e010 " (S teelf_3hts ener z_d -i e rT_.A I Ire d led nr ary _7, i010 u e) ~ kcal n I'n e ed a consutlaN : - . - ~ - CTF ell r Jai ~d J nuar} .?LI9 s t,cn com I„fed - ✓ ..ec CCrA[elte de,eJ -ani~ry 2;. aa1a. _ - ~ _ ~m ~nslru t 1 form Ira by elect n~!cuti$u1f~71f .X As-Construc[etl lUnden7round'dloi ks} ~ - - _ 11 a,_con_Iruchd i~,form 117submltied aria ~ _ approved t,y AECOM _ C rt ri .ata ni 5 C B A. Undergro and Issuod -February 4, 2010 _ ETTQ OF MAINTENANCE PERIOD F6R tINDERGRU€lt,~,D YJORK9 _ - _ . Yes No !Date COmpteted and Comments ' ISWM Pond ~ • . 1) cCan ool 7nor to E.nd fm nt snan c F'-- j ! _ (&anitarv Sewer - - 'f) Its hinq of r ~ 7) Vde in peat on sunrt rile far rbV'rflyl ~ - ' - w 3) deo?nsFect on evieWedlapp[avEd - ° ' - - Storm SeweY - u~ u o r t ub nHt J ror re~+iew ~ ( 3} deo in peclion revie cd,ap roved 1 curs step n p. ILn e7 AP 011 2)..valve n inSpecLnn~ HEC;pM 7 ~ 8crliftcaterofM.&F. A. Und~rgrouutlJssued ,_X Page 148 of 278 - Report No. DS 2010-013, Andria Leigh, Director of Developmen... Attachment #2 (cant.) no exit - A A Iuspectors_Nam&.... r- Project Manager / C~ DEVELOPMENT SERVICES March 3, 2010 Report No. DS2010-013 Page 6 of 6 Township of faro-Medonte Construction 5tatus.l2eporE_ - - - Subdivision: Homire Subdivision i Engineer G.:C.7athaM~-Asaodlafas lid. t -Cantiaclar. Aknor Goncttuctibn Date: 'Febiaa 4.;2016 I_ Regls~red Plan 51M.547 !'lie Numbar: 6911B149 [12-0.03~~ " . START Q F"A94VEGRt)fJN6WORKS Y~., No [Date COm letad'and~Cam{naiits hqrcd pro trolled yAEGOM~ - I (tn~s•ecfttt an qugus(5"-2009. - 9ubq.'-:de ale I c t c o I rawt by Enyir~- _ " { _ ; 7" s b d min ~ t I d - s L y da ' " dnder curb ~ _ ~h ,i T, ya inslaltad atterutlikyservtcingWOdcs aredampiotod. h) granulartes!ed by Swls ConsulPani ~ acuon re mis to RtCOPt,- _.1 -~dnular8 cornE=_~ _ _ " -j~. ~•2nul3r r'com P^Cl cn rerertS In NEt:.O'~1 T h5'd f0 concrete c:.rbscor*cleled X 4) curbs in pec.ed ❑ricr to cP Ilft asphalt % concrete t •stea by So is Cons-ltant' X 171 .race asp. II placed t Tf21 ~4~e -street Iden~.if-afion X _ - _ - " • - -read colassed . X -13) .1ead end Garr c tles a d slgn~e - ~ ' ; _ _ , ~ ir' m21k wmcl. led l6) , a_rialk n ce t_dbyl ECO 1 ~ 17L do I and Wpsoil '-yr..L. _ 78~ c s asF aI nsp ~ctad b} ECCt1 f ~ " : ty~ oG lift aaUh It uuoi'ated ~ . " MI Ilan! sWn,ks _ _ aIN ve sY cor^ I~eied l ark vo ks corn Ieted' ~ ~ h: T - _ 1 nC~nq COJr(' elPd - ISQV~, ~ , K r - -v:alrwa~s r ~ 1) 8 undary na hcrl osl ~ ~~j W " CartiEicato ofS C.SA. Aboveground issued ~ - - „ E -:OF hTAIN7E ANCE HEWO A Ot1NDW RKS . - _ _ ~ ~ 'Yea': Nb is-.Cc ietad-and:COmments - _~G nara[ Works I " ~ ) 1) `tree alanCno n bou~.avad .X Pnd_lan sca~ng in_peC ion by AECCJM Ife ngl nhy AECUf1 X 4~~final lot pr c g erfrf.,- Ian 1 _ Cl Scert cal on (cr ~ `6~ eu b 6axn ect on-yh GOtd X _ - - X - : : • - '8} foal Irspectlo=light t,n,ars . _ _ - - -X r , 51 1oP lift asph "t "rs perho~ b AF_.OP4 - X in) c binspe I-on y HcLU\q X _ sdewelk ns Gect on by 4E~OM _ 12) bou e: ord nsPertloe by sE.Oid % ^3) r2s-rsms[r td in(crF1!2t or suy~ttii?d and - R Car6fiaato cf M. & F. A.gUovsgroundlssuad Page 149 of 278 - Report No.... -,egg TOWNSHIP OF ORO-MEDONTE fr; REPORT 'Proud Herit Ex~irrrg Artnrr Report No. DS 2010-015 To: Council Prepared By: Steven Farquharson, B.URPL Intermediate Planner Meeting Date: Subject: Zoning By-law Motion # March 10, 2010 Amendment 2010-ZBA-02 (Twp. Of Oro-Medonte) Roll Part of Lot 5, Concession 14 R.M.S. File 4346-020-004-1290 Plan 51 R-32598, D14 40259 Being Part 2 1803 Warminster Sideroad (Formerly Medonte Township) I RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2010-015 be received and adopted; 2. THAT Zoning By-law Amendment Application 2010-ZBA-02 for Township of Oro-Medonte, being on Schedule `A21' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 5, Concession 14 of Plan 51R- 32598 Part 2, municipally known as 1803 Warminster Sideroad, in the former geographic Township of Medonte, now in the Township of Oro- Medonte, from Institutional (1) Zone to the Residential One Exception 198 (R1 *198) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. THAT the Clerk bring forward the appropriate By-law for Council's consideration. I BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application 2010-ZBA-02 submitted by the Township of Oro-Medonte. This rezoning application has been submitted as a requirement of the private sale of the Warminster Community Hall, in order to permit the use of the property for residential purposes. The lands are located at the Part of Lot 5, Concession 14, on the south side of Warminster Sideroad and east of Line 13 North, municipally known as 1803 Warminster Sideroad East. The rezoning proposes to rezone the existing institutional building, which is not currently being utilized, in order to permit the future use of the property for residential purposes and home occupation, which is to include a music school. Development Services Meeting Date March 10, 2010 Report No. DS 2010-015 Page 1 of 7 Page 150 of 278 - Report No.... I ANALYSIS: In order for the existing building to be utilized for residential purposes, the rezoning application is required to be approved. The Residential One Exception zone is consistent with the surrounding land uses and is intended to recognize the lot area and lot frontage defencies which do not comply with the existing requirements of the Zoning By-law. The subject lands are designated Rural Settlement Area and currently zoned Institutional (1). A public meeting was held on February 24t", 2010 to receive comments from members of the public and relevant agencies. One member of the public spoke at the meeting in support of the application. FINANCIAL: Not applicable. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The lot subject to the rezoning is located in the "Rural Settlement Area" designation. The subject lands are presently designated "Rural Settlement Area" by Schedule "A" of the Official Plan. Permitted uses within the Rural Settlement Area designation include low density residential uses, small scale commercial uses that serve the needs of the settlement area and surrounding rural area. The objectives of the Rural Settlement Area designation are to maintain and create attractive communities with suitable amenities and to ensure that settlement area are developed in a logical and cost-effective manner. The rezoning applies to an existing lot of record which has historically been the site of the community hall. This facility has closed and the proposed purchasers of the property are seeking to utilize the property for residential purposes. Surrounding land uses include both institution and residential uses and therefore the proposed rezoning would maintain the character of the surrounding area. On this basis, the application to rezone the lands to permit residential use of the lands, constitutes a permitted use in accordance with the Rural Settlement Area policies of the Official Plan and is consistent with surrounding land uses. Zoning By-law 97-95: The subject lands are zoned Institutional (1) for the previous use of the lot as the community hall. The lands have been sold and the proposed purchaser of the property is intending to utilize the property for residential purposes including a home occupation. This application proposes to zone the property Residential One Exception (R1 zone; an exception is also required in order to recognize the existing lot frontage and lot area. Development Services Report No. DS 2010-015 Date March 10, 2010 Page 2 of 7 Page 151 of 278 - Report No.... The existing lot has a frontage along Line 13 N of approximately 27 metres rather than the required 30 metres; and a lot area of approximately 0.08 hectares rather than the required 0.2 hectares. The applicant is proposing to operate a home occupation out of the existing building, which would include a music school and a self recording studio. This is a permitted use in the R1 Zone and will meet the need of the surrounding residents. The existing building is considered a non-complying structure in that it does not meet the setbacks of the R1 Zone but existed at the time of the rezoning. County Official Plan In analyzing this Zoning By-law Amendment application, Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. The County Plan also contains General Development Policies and Guidelines which are found in Section 4.3. These policies are focused more on the design and layout of proposed developments. The policies require that proposed developments consider: the minimization of removal of natural vegetation, and the scale and pattern of development being compatible with the character of the existing area. The proposed rezoning permit use of the land for residential purposes consistent with the surrounding land uses has been determined it conforms to the policies of the County Plan. The adopted County Plan continues to include the policies discussed above and therefore, it is our opinion that the proposed development generally conforms to the policies of both County Official Plans (approved and adopted). Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Policy 1.1.3 states: "Settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted." The proposed rezoning is intended to permit a new use of an existing lot which currently contains an institutional building for residential purposes. The proposed use is consistent with other lands of record in the surrounding area. In Policy 1.6, "Infrastructure and Public Service Facilities", addresses issues such as the use of existing infrastructure and public service facilities should be optimized, wherever feasible, before consideration is given to developing new infrastructure and public service facilities. The lot is already serviced by municipal water and private septic system which will continue to be utilized for the residential use of the lot. The proposed Amendment to the Zoning By-law which provides for a residential use is considered to be consistent with the Provincial Policy Statement. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.2 - development is to be directed to settlement area that offer municipal water and wastewater systems and limiting growth Development Services Meeting Date March 10, 2010 Report No. DS 2010-015 Page 3 of 7 Page 152 of 278 - Report No.... in settlement areas that are serviced by other forms of water and wastewater services. The proposed rezoning provides for an existing lot which is serviced by municipal water and private septic to be utilized for residential purposes instead of institutional purposes in accordance with the existing designation provided for within the Official Plan policies, the rezoning of this lot would conform with this policy. Based on the above, the application to amend the Zoning By-law would generally conform with the Place to Grow legislation. I CONSULTATIONS: Simcoe County District School Board- No Objection ATTACHMENTS: Attachment 1: Location Map Attachment 2: Proposed Zoning By-law I CONCLUSION: The Zoning By-law Amendment application proposes to rezone the Warminster Community Hall to allow for its usage as a residential building, including a home occupation for a music school. The exception is intended to recognize the existing lot frontage and lot area. The proposed Zoning By-law Amendment conforms to the general intent of the Official Plan and the provisions of the Zoning By-law. On this basis, it is recommended that Zoning By-law Amendment Application 2010-ZBA-02 be approved and adopted by Council. The Zoning By-law Amendment is attached for the Council's reference. Respectfully submitted: St rson,-B.URP Glenn White, MCIP, RPP Intermediate Planner Manager of Planning SMT Approval / Comments: C.A.O. Approval / Comments: 3 I 12-, Development Services Meeting Date March 10, 2010 Report No. DS 2010-016 Page 4 of 7 Page 153 of 278 - Report No.... ATTACHMENT 1: LOCATION MAP 2010-ZBA-02 (Twp. Of Oro-Medonte) 1 ~f w y 1fVALL kS,STREET F .z WARM iN STER_S!D ER G} ~ - T I F S~ ~ w t 5f~ ` t Vyf f JJ w 11 1 \ S It h t ~ t4 SUBJEICT LANDSTO BE REZONED R(7B13INS_DRtVE 1312.525 50 75 100 Maters J Development Services Meeting Date March 10, 2010 Report No. DS 2010-015 Page 5 of 7 Page 154 of 278 - Report No.... ATTACHMENT 2: PROPOSED ZONING BY-LAW THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2010-053 A By-law to amend the zoning provisions which apply to lands within Part of Lot 5, Concession 14 of Plan 51 R-32598 Part 2, municipally known as 1803 Warminster Sideroad, (Former Township of Medonte), now in the Township of Oro-Medonte (Twp of Oro-Medonte 2010-ZBA-02) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By- laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A21' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 5, Concession 14 of Plan 51 R- 32598 Part 2, municipally known as 1803 Warminster Sideroad, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from Institutional (1) Zone to the Residential One Exception 198 (R1*198) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. 2. Section 7 -Exceptions of Zoning By-law 97-95 as amended is hereby further amended by the addition of the following subsection: "7.198 *198 -Part of Lot 5, Concession 14 of Plan 51R-32598 Being Part 2, municipally known as 1803 Warminster Sideroad, (Former Medonte Township) (a) Notwithstanding "Table B1 Standards for Permitted Uses", the minimum lot area shall be 0.08 hectares and minimum lot frontage shall be 27 metres; 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Development Services Meeting Date March 10, 2010 Report No. DS 2010-015 Page 6 of 7 Page 155 of 278 - Report No.... Schedule A' to By-law No. 2010-053 This is Schedule 'A' to By-Law 2010-053 passed the 10th day of March, 2010. 1 zwAI u.ss rR~E~ F w Z ~ m WARMINSi'ER.SIDEROAD\. S +u S \~fi y s F\ LLJ Lr L' I Cla ~ \ 0 r f3 -Ix SUBJECT LANDSTO BE ZONED RESIDENTIAL ONE EXCEPTION 198 (Rl'198) ZONE BOBBIN -DRIVE T77 0'12.525 50 75 100 Meters Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE (FILE 2010-ZBA-02) Development Services Meeting Date March 10, 2010 Report No. DS 2010-015 Page 7 of 7 Page 156 of 278 - Report No.... T- TOWNSHIP OF ORO-ME©ONTE REPORT Report No. To: Council Prepared By: DS 2010-017 Meghan Keelan, Planner Meeting Date: Subject: Site Plan Agreement Motion # March 10, 2010 2010-SPA-03 (Frost Bed & Breakfast) Roll Part of Lot 5, Concession 6 R.M.S. File 4346-010-003-21110 478 Bass Lake Sideroad West D11 40279 (Formerly Oro Township) RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2010-017 be received and adopted; 2. THAT the Site Plan Agreement for Patricia Lynn Frost, Part of Lot 5, Concession 6, Township of Oro-Medonte, (Former Oro Township), known as 478 Bass Lake Sideroad West, our file 2010-SPA-03 be entered into and executed by Council; 3. THAT Council approve and adopt the associated By-law to lift the holding provision on the property; and 4. THAT the Clerk bring forward the appropriate By-laws for Council's consideration. I BACKGROUND: The purpose of this report is to consider a proposed Site Plan Agreement for a bed and breakfast establishment. As per the Site Plan Control By-law 2009-062 any application for a bed and breakfast establishment is subject to the site plan approval process. The subject lands are located at Part of Lot 5, Concession 6, municipally known as 478 Bass Lake Sideroad West, being west of Line 6 and north of Bass Lake Sideroad. The applicant has purchased the property and recently renovated the dwelling. She hopes to operate a bed and breakfast establishment with a healthy living theme. The existing dwelling has three rooms available to guests and the owners/operators will be living in the dwelling. Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 1 of 8 Page 157 of 278 - Report No.... As per the policies in the Official Plan, any new bed and breakfast is also subject to a rezoning. This property has already undergone the rezoning process. Council approved the site specific Zoning By-law permitting the bed and breakfast on February 10, 2010. The appeal period expired March 3rd, 2010 and no appeals were received. ANALYSIS: The application for a bed and breakfast has been subject to a public process where no comments or concerns were received. This site plan application has also been reviewed by the internal departments and no comments or concerns were raised. Based on this and the planning analysis provided below, the Planning Department is recommending approval of the site plan agreement. The Planning Department has considered the relevant planning documents in making this recommendation, the applicable documents and policies are discussed below. FINANCIAL. Not applicable. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The subject lands are designated "Oro-Moraine - Enhancement Area". Section B1.10.2 of the Official Plan applies to the lands, specifically Section B1.10.2.3 lists the uses permitted in this designation which permits a "bed and breakfast establishment within a single-detached dwelling" as a permitted use. Section C1.3.10 of the Official Plan sets out the policies and procedures for a new bed and breakfast establishment. This section states that a bed and breakfast establishment may be permitted provided Council is satisfied that establishment will not negatively impact the neighbours, that there are appropriate parking facilities, that it will not cause a traffic hazard and there are appropriate services. Staff have considered the conditions and found that they have been met. The subject lands are substantially sized and the dwelling is visually and geographically removed from the surrounding residences. The applicant has provided adequate parking facilities, as outlined in detail in the zoning section below. The proposal has been reviewed by the Township's Transportation Department and the Director indicated no concerns with the proposal. The existing entrance will be used and no traffic hazard is created. The applicant recently obtained building and septic approvals for an extension to the dwelling, therefore it appears to be appropriately serviced for the proposed use. Section C1.3.10 also states that a bed and breakfast establishment may be subject to Site Plan Control. The Zoning By-law Amendment approved by Council placed a Holding Provision on the lands, as such the Site Plan recommended for approval must Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 2 of 8 Page 158 of 278 - Report No.... be entered into prior to the removal of the Holding Provision, which is also recommended by this report. Zoning By-law 97-95: The land is currently zoned Agricultural/Rural (A/RU), which permits bed and breakfast establishments and single detached dwellings, among other uses. As discussed above, a site specific zone has been applied to the property. Zoning Exception A/RU*197 specifically permits the bed and breakfast establishment subject to site plan control. Staff have reviewed the proposed site plan against the By-law provisions and determined that it complies as outlined below. The A/RU zone requires a minimum lot area of 0.4 hectares and a minimum lot frontage of 45 metres for a bed and breakfast establishment. The subject lands have a lot area of 42 hectares and 648 metres of frontage on Bass Lake Sideroad. The chart below outlines the required setbacks for dwellings and bed and breakfast establishment in the A/RU Zone as well as the setbacks to the existing dwelling in which the bed and breakfast establishment will be operated. Setback Required Existing Front Yard 8m 79m Side Yard 4.5m 84m & 95m Rear Yard 8m 547m Maximum Height 11m -9m Minimum First Store Floor Area 90s .m 276s .m Therefore the lot and structure conforms to the provisions of the Agricultural/Rural Zone for the bed and breakfast establishment use. Section 5.19 of the Zoning By-law sets out the parking requirements by use, in this table a bed and breakfast establishment must have 1 space per bedroom that is rented to travellers. There is also a requirement for two spaces for a dwelling unit. As parking requirements are calculated based on adding the requirements for each use and the proposed bed and breakfast establishment has three rooms available for travellers, five (5) spaces must be provided on site. The applicant has a two car garage for two parking spaces and a paved space of 17.6m x 10m which could accommodate three parking spaces, therefore five parking spaces have been provided in compliance with the by-law provisions. County and Provincial Plans As part of the rezoning, Staff reviewed both of the County Plans, in effect and adopted, the proposal conformed to the relevant policies. Staff also reviewed the Growth Plan and the PPS, the proposal conforms to these two provincial plans. Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 3 of 8 Page 159 of 278 - Report No.... CONSULTATIONS: Nottawasaga Valley Conservation Authority - No Concerns Internal Departments - No Concerns ATTACHMENTS: Schedule 1: Location Map Schedule 2: Draft Removal of Hold By-law Schedule 3: Site Plan Agreement signed by the applicant and draft adoption By-law CONCLUSION: The Site Plan application proposes to institute a bed and breakfast establishment, the use of which was previously established through a public rezoning process. The proposed Site Plan conforms to the Official Plan and Growth Plan policies, is consistent with the PPS and complies with the applicable provisions of the Zoning By-law. On this basis, it is recommended that Site Plan Application 2010-SPA-03 be entered into and executed by Council. It is further recommended that the Holding Provision be lifted. The agreement signed by the applicant and the draft By-law to remove the Holding Provision are attached for Council's reference. Respectfully submitted: 443 Meghan Keelan, B.E.S Planner Reviewed by: Glenn White, MCIP RPP Manager of Planning C.A.O. Approval 1 Comments: 3 /`1 1a Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 4 of 8 Page 160 of 278 - Report No.... SCHEDULE 1: LOCATION MAP 2010-SPA-03 (Frost B & B) KH 11 /11~_, Lu r ( 1 rte. r-- ` r 3 tom,. r j BASS L AKE SIDEROAD en Cuj uj ...a 3 ® SUBJECT LANDS E 0 100 200 400 600 800 Meters Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 5 of 8 Page 161 of 278 - Report No.... SCHEDULE 2: DRAFT REMOVAL OF HOLD BY-LAW 2010-SPA-03 (Frost B & B) THE CORPORATION OF THE TOWNSHIP OF'ORO-MEDONTE BY-LAW NO. 201.0-456 Being a By=law to, remove the Holding symbol applying to lands located at 478, Bass Lake Sideroad West Part of Lot 5, Concession6, Parts 1, 2, 3, 8, 4 61829449 Former Township of Oro; Township of Ora-Medonte, County of Simcoe PIN 7405-70011 Roll# 4346-010-003-21110 (Frost) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R S. 0. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying, to the subject lands, AND WHEREAS Council has entered into a Site Plan Agreement (By-law 2010-054) with the property "oWner; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows:` 1. Schedule 'A16, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "478 Bass Lake Sideroad West, Part of Lot 5 Concession 6, Parts 1, 2, 3, & 4 of 51829419 Former Township of Oro; Township of Oro-Medonte, County of Simcoe being PIN 7405-70011 Roll# 4346-0110-003-21110" as shown on Schedule `A' attached: hereto and forming, part of this lay-law. 2. This. By-law shall come into _effect upon the date of passage hereof, subject to the provisions of the Planning Act„ as amended. BY-LAW READ A FIRST AND SECONDTIME`THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 6 of 8 Page 162 of 278 - Report No.... Schedule W to BrLaw No'n 2-040-055 This is Schedule 'A' to By-Law.2010-055 passed the day of March, 2010. M 4 Mayor H.S. Hughes Clerk' pouglaslrvAn Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 7 of 8 Page 163 of 278 - Report No.... SCHEDULE 3: SITE PLAN AGREEMENT AND BY-LAW 2010-SPA-03 (Frost B & B) THE CORPORATION OF THE TOWNSHIP OF'ORO-MEDONTE BY-LAW NO. 2010-064 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and PATRICIA LYNN `FROST described as lands as follows: 478 Bass Lake:Sideroad West Part of Lot 5, Concession 6, Parts 1, 2, 3, & 4 on 511129419; Former Township of Oro PIN 7405-70011 Roil# 4346-010-003-21110. Township of Ora-Medonte, County of Suncoe WHEREAS authority to enter into SitePlan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a. Site Plan Control Agreementan the lands described herein;, AND WHEREAS By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site. Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P, 13, as amended; AND WHEREAS the lands referred to in this By-taw are subject to Site Plan Control, pursuant to By-Law No. 2009-0,62; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into, the Site Plan Control Agreement attached hereto as Appendix "A", on lands.described on the attached Schedule "A 2: THAT the Mayor and Clerk are hereby authorized to:execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte,: 3 THAT the attached Appendix "A and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT this By-.Law shall take effect on the final passing thereof BY-LAW READ A FIRST AND SECOND TIME THIS 107H OF MARCH, 2010.. BY-LAW READ' A THIRD TIME AND FINALLY PASSED THIS DAY OF MARCH; 281;0.: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Development Services Meeting Date March 10, 2010 Report No. DS 2010-017 Page 8 of 8 Page 164 of 278 - Robin Dunn, Chief Administrative Officer, re: 57th Annu... jjf4~, r.,D 10 CANADA 0--attc7115 I Flffe-47" 57th Annual OSUM Conference And Trade Shove "MUCH ADO ABOUT SMALL URBAN MUNICIPALITIES" The City of Stratford takes great pride in hosting the OSUM Conference and Trade Show in 2010. This letter is your official invitation to be a Delegate at our 57'h Annual OSUM Conference being held Wednesday, May 5a' to Friday May 70, 2010. This year's theme is "Much Ado About Small Urban Municipalities" and some of the sessions and workshops will include: Conflict of Interest Legislation and Integrity Commissioners, Climate Change Initiative, Community Energy Programs, Website Development, The Impact of the Local Food Movement on Small Urban Municipalities just to name a few. Of course OSUM will again feature an Address by the Minister of Municipal Affairs and Housing and the Ministers Forum. We are expecting approximately 200 delegates and companions to attend as well as 80 to 85 exhibitors. ➢ Where? Stratford Rotary Complex - 55 McCarthy Road Delegate Registration Fee - $420 (includes GST) • Companion Program ($89.25 including GST) - Entertaining with Tea and Chocolate, Container Gardening, Guided Tour of the Stratford Festival Costume warehouse and lots of opportunities to SHOPI ➢ Early Bird Activities on Wednesday May 5th includes Golf at the Stratford Golf & Country Club ($60) and a Savour Stratford Culinary Walking Tour ($15) ➢ Welcome Reception of heavy hors d'oeurves on Wednesday night 6-9pm ➢ Breakfast and Lunch in the Trade Show area on Thursday A Mayor's Reception on Thursday night followed by a Dine Around in Downtown Stratford ➢ opportunities to see a show at the Stratford Festival Theatre (delegates are asked to make their own arrangements at www.welcornetostratford.com) ➢ Accommodation information: Arden Park Hotel 1-877-788-8818 River Carden Inn 1-800-741-2135 Festival Inn 1-800-463-3581 We are offering on-[ine registration this year. Please click on the registration link on the OSUM web page at www&§um.ra Please direct any enquiries to Michelle Smibert, Deputy Clerk for the City of Stratford, at 519- 271-0250 ext 329 or ms ftMo ftstratford.on.ca Page 165 of 278 - Robin Dunn, Chief Administrative Officer, re: 57th Annu... I.arryJ. McCabe, Secretary-Treasurer `[J U?I !/f~ 57 West St., Goderich, ON N7A 2K5 U fl U Imccabe@goderich.ca February 26, 2010 MAR 0 4 2010 ORO-i1;iED Dear Head of Council, Members of Council and Municipal Staff, RE: 2010 OSUM Conference & Trade Show Please join us in the City of Stratford for the OSUM 57th Annual Conference and Trade Show from May 5th to May 7th, 2010. Registration, accommodation and program information has been distributed by the City of Stratford and general inquiries may be directed to Michelle Smibert at1-519-271-0250 ext. 329 or msmibert@city.stratford.on.ca. Cheques for registration fees should be made payable to the Corporation of the City of Stratford. Additional Conference details can also be provided by Ted Blowes, Conference Co-ordinator at 519-393-5877 or ted.b@axquadro.net or by visiting www.amo.on.ca. For those interested in serving on the OSUM Executive Committee, a nomination form is enclosed and will be received by the undersigned until April 16, 2010. The Conference Program has a wide variety of topics and allows for opportunity for delegate participation. There will be more than 60 Exhibitors in attendance. Please plan on attending the Conference to obtain current information on municipal issues. Additional details on the conference are enclosed for your information. Yours truly, Larry J, McCabe Adminis ative Officer LJM/afl Encl. Page 166 of 278 - Robin Dunn, Chief Administrative Officer, re: 57th Annu... ONTARIO SMALL URBAN MUNICIPALITIES Section of Association of Municipalities of Ontario 2010 NOMINATION FORM Nomination for OSUM Executive Committee Name of Nominee Representing Municipality of Is the municipality a current member of the Association of Municipalities of Ontario? YES ❑ NO ❑ (please check one) Title Address _ Telephone Pax E-mail Background information (municipal service, areas of municipal interest, etc...) Nominees should be aware that OSUM is not responsible for the cost of expenses associated with OSUM activities. Signature of Nominee Signature of Nominator Date Signature of Seconder Please return to OSUMAdministrative Officer clo Town of Goderich, 57 West Street, Goderich ON N7A 2K5 until ApriI l b, 24X 0 by 4:00 p. m. Page 167 of 278 <span style="font-size: 12p... Page 168 of 278 - Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Val... OEB Enterprise Monthly Progress Report January 15, 2010 - February 14, 2010 Strategic Advisory and Planning Services OEB Enterprise continued working closely with the Project Committee, continuing the process of preparing agendas and materials, and helping establish a working process. Meeting with the Project Committee were organized and managed on February 4th OEB Enterprise also began coordinating the second Advisory Committee meeting and will continue to work with this group moving forward as well as arranging the next meeting, now scheduled for April 8t''. For the meeting, OEB Enterprise has begun preparing an update presentation to be shown to the group the move forward strategy and what's been accomplished since the last meeting. Identifying/accessing senior government funding There has been significant work done to establish a revised process and timing that will allow for funding commitments from the Partners to be leveraged by senior government funding programs. That will enable an expansion of scope and duration of work that can be undertaken in the current Stage of the Project. Both of the initial CFDC applications were successful and OEB Enterprise has begun a second application to both CFDC's On January 18th a second application to the Community Adjustment Fund was finalized and submitted. OEB Enterprise also, began preparing the final RED application to be submitted. The development of budgets, timelines and deliverables was also undertaken during this process, as well as identification of infrastructure issues and the strategic positioning required to maximize chances of application success. A series of meetings was held with representatives of short-term funding organizations and Ministries. This included two meetings with the General Managers of the two CFDCs, along with the Regional Consultant from OMAFRA, on January 21st and on February 3'. A meeting was held with the Regional Consultant from the Ministry of Tourism on January 22"a. The purpose of all of these meetings was to ensure all parties are in agreement with the proposed workplan and funding arrangements for prospective work until the end of August. In addition, a conference call was held with an official from Build Canada Fund to have preliminary discussions about the prospects for 3P Canada funding that might be available for some aspects of the project that could involve the public sector components of the project. A presentation was made to the BRE Committee of the North Simcoe CFDC on February 12t' Page 169 of 278 - Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Val... Coordination of Government Relations OEB Enterprise continued to provide government relations support to the Partners over this period in two key areas. It included continuing advocacy work regarding the Simcoe Growth Plan in order to mitigate the consequences of the plan being implemented in its current state, including another follow-up discussion with the former Assistant Deputy Minister at Ontario Growth Secretariat. As well, a priority target list of meetings to be held with senior government officials was further refined and meetings are being arranged. A meeting was held with the MP to discuss the status of various funding applications and strategies for moving forward with senior levels of government. There have also been follow-up discussions with FedDev Ontario regarding the Georgian Valley Project. OEB drafted delegation requests for the OGRA conference as well as drafting executive summaries of the issues relating to the various Ministries and general background information on the Project. Project Administration and Coordination On February 1", OEB Enterprise took over the Project Administration and Coordination functions for the Project Committee as a part of their expanded role. During this time several things have been accomplished including the creation of a draft short-term workplan. OEB Enterprise has also taken responsibility for taking Meeting Notes at the meetings of the Project Committee and Advisory Committee. Community and Stakeholder Development On February 1', OEB Enterprise took over the Community and Stakeholder Development functions for the Project Committee as a part of their expanded role. This has included the development of a preliminary stakeholder list, preliminary plan for public meetings, draft notices for public meetings and a draft preliminary stakeholder development plan. A timeframe has been chosen to have a series of public meetings and OEB Enterprise is planning to manage the logistics of those events as well as preparing the presentation materials. OEB attended the community workshop for the development of an economic development plan for Oro-Medonte. Page 170 of 278 - Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Val... Meeting of the Georgian Valley Proiect Committee Thursday, February 4'09 -10:00am - Oro-Medonte Township Offices MEETING NOTES 1. Attendees In Attendance: Mayor Hughes, Mayor Warnock, Councillor Coutanche, Councillor Black, Robin Dunn, Andria Leigh, Mara Burton, Nick Colucci, Paul Ward Regrets: Simone Latham StafVlnvited Participants: Greg Black, Matthew Mackenzie 2. Pressing Issues a) Smart Growth - It was agreed that County politics needs to be top of mind when looking at a prospective solution. If it's a numbers game or "Peter robbing Paul" then we have a problem. - Mara points out the distinction between a "Growth Node" and a "Tourism Destination" and adds that Project needs to be a "Tourism Destination" to be exempt from growth restrictions. - If absolutely necessary, Skyline is willing to have project be labeled as `Seasonal" but this is not attractive to potential investors and should be a last resort. - It was agreed that we need to be mindful of the fact that the Province wants disagreement within the county so that they can step in and impose their will. b) OGRA Delegations - There was discussion on the need to brand the Project, for example the GVTA (Georgian Valley Tourism Area) - There was discussion that we need to focus on economic development through tourism and how we can help the Ministry of Tourism use this as a case study. 3. Project Administration a) Advisory Committee Meeting in April - Agreed that next Advisory Committee meeting will be Thursday April 8d' @ Horseshoe - Mayor Hughes and Mayor Warnock indicated they could make this work b) Two-month Workplan - Greg took the group through the workplan 4. Community and Stakeholder Development a) Community Introduction Plan - Greg took the group through the outline - Date of March 3r' @ 7:00pm set for Tay @ Port McNicoll Community Centre - Date of March 2nd tentatively set for Oro-Medonte @ Horseshoe (Paul to explore Alpine Room or Highlands Golf Course) - Content: It's important to cover what is going to be done and how it's going to be done. Specifically WHEN it's going to be done with an emphasis on what's in it for the residents. There will be a fair amount of elderly people attending and it will be good to show them that this project will help keep their children and grandchildren in the community. It will also be important at Horseshoe to let the residents know that what is Page 171 of 278 - Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Val... being proposed was already approved by the previous owners. It will also be important to address how the changes affect current residents. It will also be important to outline the challenges and complexity of the overall project. There will also be a need to prepare the communities for the period of perceived inactivity while the required studies are being undertaken. It should be reinforced to people that the people managing the project are their town staffs and councils and put aside any misconceptions that this is a developer led project. We will also need to communicate that there will be lots of opportunity for public input along the way. The Georgian Valley Video should also be included in the presentation - It was suggested that we prepare a takeaway document for people reinforcing that there will be an ongoing feedback process - It was suggested that we promote the meeting as an event for the community to attend and also send out an electronic invitation to certain stakeholder groups that we want to attend. - It was agreed that there should be a feedback mechanism and Paul volunteered to explore the capabilities of their website to incorporate such a mechanism. b) Stakeholder List Review - The preliminary stakeholder was reviewed and updated Andria agreed to provide a list of Native Groups from the province 5. Government Meetings - Update from Greg Black to the group on meetings that have occurred and that are currently being arranged. 6. Update on Funding Applications - Update on status of submitted applications to SODP, CAF. - Update on meetings with CFDC's and OMAFRA and review of RED budget. 7. Future Funding Issues Discussion of how to make up the shortfall in the RED budget. Partners agreed to show the extra $45,000 (shortfall) as being contributed by Skyline specifically for the purposes of the application. After a successful application, each partner would have to return to their governing bodies to try and secure $15,000 with the benefit of knowing it would leverage significant government money that has already been approved. 8. Other Business - None 9. Next Project Committee Meeting - Friday, February 19'h -10:30am - Tay Township Page 172 of 278 - Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Val... Meeting of the Georgian Valley Project Committee Friday, February 19'10 -10:30am - Tay Township Offices Meeting Notes 1. Attendees In Attendance: Mayor Hughes, Mayor Warnock, Councillor Coutanche, Robin Dunn, Andria Leigh, Sean Binns, Mara Burton, Nick Colucci, Paul Ward Regrets: Councillor Black StafVlnvited Participants: Greg Black, Matthew Mackenzie 2. Review of Notes from Previous Meeting 3.a) Pressing issues - Smart Growth - Greg outlined two possible move forward strategies regarding Smart Growth. The first strategy was for the Townships to approve their own plans and pass them off to the County. The other strategy involved building support with other ministries to help apply pressure to OGS. - There was discussion that having a 3rd party verify the job creation potential of the overall project would be a key component to gain government support - It was agreed by the group that the preferred strategy to move forward was to build support in other ministries with an end goal of having a Minister's Zoning Order (MZO) applied to the project to achieve an exemption from the Growth Plan. - It was discussed that there is little to no chance that the Province would modify the schedules in the Growth Plan as well as there would be no movement on the issue at all while the plan was being appealed. It was agreed that further investigation of the impact and requirements relating to the preferred strategy is required, and all parties will assess the issue from their own perspective, for review at the next meeting. 3.b) OGRA Delegations - There was discussion of the OGRA delegations that were secured and that both Mayors should attend the delegations together -It was decided that the main take away from the meetings should be to find out who would be the staff person to deal with from the Minister's Office moving forward. - It was decided that OEB Enterprise would update the Executive Summaries as well as well as provide PowerPoint presentations to be used as leave behinds for the municipalities. 4.a) Advisory Committee Meeting in April - The Advisory Committee meeting was confirmed for April 8d' 10:00am at Horseshoe - It was discussed that there should be the same attendees as last time but that the County should be encouraged to send their EcDev staffer -It was decided that the Project Committee meeting would be held after the Advisory Committee Meeting - Paul suggested that we start requesting specific requests from the community representatives on the AC. 4.b) Two-Month Work plan -There was brief review of the updated 2 month work plan Page 173 of 278 - Mayor H.S. Hughes and Councillor Coutanche, re: Georgian Val... 5.a) Community Introduction Plan - Greg took the group through the Community Information Presentation Plan -There was discussion around how best to take questions and provide feedback. It was decided that when people are encouraged to submit questions, they will receive their responses through a template document of sorts. - It was decided that OEB Enterprise would draft a website blurb and a news release as well as a poster that could be used for posting in libraries, etc. - It was decided that e-mails would be set up at both municipalities as georgianvalley @township.ca 5.b) Stakeholder Contact Plan - There was discussion of new additions to the list, including: Barrie CoC, Historic Hwy 12, Anne Nahaus (Site 41), OFSC, NS ATV, Simcoe County Off-Road Riders Assoc., -There was discussion of how to meet with Stakeholders. It was decided that the environmental groups would be split into 2 groups. The Aboriginal Groups would all be met with individually. The remaining groups (Chambers, Trail Groups and Tourism) could all be done as one big group. - There was discussion about linkages between the Project Committee members and the stakeholders. It was decided that the Conservancies and Conservation Authorities should be dealt with by municipal staff. This also goes for some of the environmental groups and approval agencies. -It was discussed that the Georgian Valley Project was on the table for the NS Heads of Council meeting on Feb 25''. - It was decided that the order of the Stakeholder meetings should be Chambers/Trails/Tourism first, followed by the Environmental Groups with the Aboriginal organizations will be slotted in as we are able 5.c) NEW ITEM: Local Government - Greg added discussion of Local Government to the table. There was discussion about the need to try and appear as a delegation to neighboring councils to further inform them about the project. - Mayor Hughes raises point that the City of Barrie has been overlooked in consultation. -It was discussed that Lakehead University should be brought into the process through outreach to Paul Webber and Kim Federson - Simone and Robin indicated they believed it is a good idea for information to be shared with neighboring municipalities through visiting their Councils. 6.a&b) Update on Meetings Held/Priority meetings for short-term - Greg updated the group on the meetings that have been held and the ones that needed to occur in the short term, primarily a meeting with the Minister of Industry. - It was suggested that we meet with Austin Matthews from the Penetang Homebuilders to request a meeting with the Executive. It was also suggested that we add the Barrie Homebuilders Assoc. 7. a-e) Update on Funding Application Applications - Greg updated the group on the applications that have been completed and their status as well as the pending applications and the work forward strategy. Primary focus was on the upcoming CFDC applications as well as the RED application 8. Infrastructure Improvements/development opportunities - It was discussed that Oro-Medonte needs a sewage treatment plant - It was discussed that there was a suggestion from the MPIMPP to expand the quality of roads 4&5 and aim to have it become a County Road. - There was discussion that an Updated Traffic Plan will be required 9. Other Business - There was no other business 10. Next Project Committee Meeting - Thursday March 4 h @ 9:00am in Oro-Medonte Page 174 of 278 - Minutes of Recreation Technical Support Group meeting held o... THE TOWNSHIP OF ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Neufeld Room Tuesday, March 2, 2010 Present: Reta Regelink Ted Duncan Kelly Skinner-Meyer Linda Murray John Thornton Regrets: Carolyn Tripp Time: 7:08 p.m. Council/Staff Mayor H.S. Hughes Councillor John Crawford Present: Councillor Sandy Agnew Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Others Present: Robert Lockhart Justin Hodgkinson Councillor Crawford assumed the chair and called the meeting to order. 1. ADOPTION OF AGENDA a) Motion for Adoption. Motion No. RTSG100302-01 Moved by Murray, Seconded by Skinner-Meyer It is recommended that the agenda for the Recreation Technical Support Group meeting of Tuesday, March 2, 2010 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. Page 1 of 4 Page 175 of 278 - Minutes of Recreation Technical Support Group meeting held o... Recreation Technical Support Group Minutes - Tuesday, March 2, 2010 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting of December 3, 2009. Motion No. RTSG100302-02 Moved by Thornton, Seconded by Duncan It is recommended that the minutes of the Recreation Technical Support Group meeting held on December 3, 2009 be adopted as printed and circulated. Carried. 4. DEPUTATIONS: None. 5. COMMUNICATIONS: a) Report No. RC 2010-01, Shawn Binns, Director of Recreation and Community Services, re: Fees & Charges Review. Motion No. RTSG100302-03 Moved by Skinner-Meyer, Seconded by Murray It is recommended that 1. Report No. RC 2010-01, Shawn Binns, Director of Recreation and Community Services, re: Community Services Fees and Charges Review be received. 2. And That the Recreation Technical Support Group recommends to Council that the fees outlined in Table 2 of Report No. RC 2010-01, Shawn Binns, Director of Recreation and Community Services, re: Community Services Fees and Charges Review be approved and implemented effective July 1, 2010. Carried. b) Report No. RC 2010-03, Shawn Binns, Director of Recreation and Community Services, re: 2009 Recreation Program Update. Motion No. RTSG100302-04 Moved by Duncan, Seconded by Thornton It is recommended that Report No. RC 2010-03, Shawn Binns, Director of Recreation and Community Services, re: 2009 Recreation Program Update be received. Carried. Page 2 of 4 Page 176 of 278 - Minutes of Recreation Technical Support Group meeting held o... Recreation Technical Support Group Minutes - Tuesday, March 2, 2010 c) Correspondence from Peter Dunbar, re: The Trails of Simcoe County Symposium, April 13, 2010, Horseshoe Resort. Motion No. RTSG100302-05 Moved by Skinner-Meyer, Seconded by Murray It is recommended that the correspondence from Peter Dunbar, re: The Trails of Simcoe County Symposium, April 13, 2010, Horseshoe Resort be received. Carried. d) Shawn Binns, Director of Recreation and Community Services, re: 2010 Recreation and Community Services Spring/Summer Brochure. Motion No. RTSG100302-06 Moved by Thornton, Seconded by Duncan It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, re: 2010 Recreation and Community Services Spring/Summer Brochure be received. Carried. e) Draft minutes of the Oro-Medonte History Association meeting held on January 18, 2010. Motion No. RTSG100302-07 Moved by Regelink, Seconded by Murray It is recommended that the draft minutes of the Oro-Medonte History Association meeting held on January 18, 2010 be received. Carried. f) Draft minutes of the Community Hall Board meeting held on January 25, 2010. Motion No. RTSG100302-08 Moved by Duncan, Seconded by Thornton It is recommended that the draft minutes of the Community Hall Board meeting held on January 25, 2010 be received. Carried. Page 3 of 4 Page 177 of 278 - Minutes of Recreation Technical Support Group meeting held o... Recreation Technical Support Group Minutes - Tuesday, March 2, 2010 g) Shawn Binns, Director of Recreation and Community Services, re: Final Draft Strategic Facility Plan. Motion No. RTSG100302-09 Moved by Thornton, Seconded by Murray It is recommended that 1. The information presented by Shawn Binns, Director of Recreation and Community Services, and Robert Lockhart, RETHINK GROUP, re: Final Draft Strategic Facility Plan be received. 2. And That the Recreation Technical Support Group recommends that the Final Draft Strategic Facility Plan be forwarded to Council for Council's consideration. Carried. 6. SUB-COMMITTEE UPDATES: None. 7. ANNOUNCEMENTS None. 8. NEXT MEETING DATE Thursday, April 1, 2010 at 7:00 p.m. 9. ADJOURNMENT a) Motion for Adjournment. MOTION NO. RTSG100302-10 Moved by Regelink, Seconded by Duncan It is recommended that we do now adjourn at 10:53 p.m. Carried. Councillor John Crawford, Chair Marie Brissette, Committee Coordinator Page 4 of 4 Page 178 of 278 - Nottawasaga Valley Conservation Authority, highlights of mee... 1 L\ NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ►f~ HIGHLIGHTS FROM BOARD MEETING OF FEBRUARY 12T", 2010 2090 BUDGET APPROVED WITH 76 PER CENT MEMBER SUPPORT Seventy-six per cent of members' weighted vote was in favour of the 2010 NVCA budget including: a non-matching levy (no provincial grant provided) of $1,633,937.06; a matching levy (matching provincial grant provided) of $183,960; and a total 2010 budget of $3,866,772.05. Staff will report budget activity to the board on a quarterly basis. NVCA BOARD OF DIRECTORS REQUESTS SUPPORT FROM ORO-MEDONTE TO FINALIZE THE MOU FOR THE DELIVERY OF CONSERVATION SERVICES IN THE SEVERN SOUND PORTION OF THE TOWNSHIP AND CONFIRMS ITS SUPPORT FOR A MUTUAL DISMISSAL OF ORO- MEDONTE'S 2009 BUDGET LEVY APPEAL The Board of Directors unanimously passed two motions with the intent of confirming the NVCA's commitment to work with Oro-Medonte and the Severn Sound Environmental Association regarding the delivery of environmental services in the Severn Sound sub-watershed and confirming the NVCA's support for a mutual dismissal of the 2009 levy appeal by Oro-Medonte to the Office of the Mining and Lands Commissioner. NVCA members representing Oro-Medonte, Mayor Harry Hughes and Deputy Mayor Ralph Hough, declared a conflict of interest and left the boardroom during the vote. NVCA WILL PARTICIPATE IN THE SOUTHERN GEORGIAN BAY COASTAL INITIATIVE TO DEVELOP AN INTEGRATED SHORELINE MANAGEMENT PLAN The NVCA will work in partnership with the towns of Wasaga Beach, Collingwood and The Blue Mountains, Environment Canada, Fisheries and Oceans Canada, and the Ontario Ministry of Natural Resources to jointly protect our waterfront. As part of this initiative, the NVCA has received $6,000 in funding from Environment Canada to support GIs mapping of shoreline habitat conditions. The board of directors has directed that staff report back to the board once the $6,000 has been spent regarding new support for the initiative. BOARD MEMBERS VOTE AGAINST A RATE INCREASE FOR THEIR PER DIEMS IN 2090 A tied vote led to the defeat of a 0.43% increase for the 2010 member per diem rate (representing the average inflation rate for the Ontario Consumer Price Index from December 2008 to November 2009). THIRD PARTY REVIEW OF PLANNING SERVICES TO BE DEFERRED UNTIL BOARD CONSIDERS A REVIEW OF ALL NVCA SERVICES Board members will attend a half day workshop to review NVCA mandates, current programs and issues, as well as provide direction for future third party review. Workshop details will be decided at the Feb. 26th Executive Committee meeting. Staff were also directed to investigate whether it is possible and/or beneficial to coordinate the NVCA program review with Credit Valley Conservation Authority's upcoming customer service review. Staff will report back at the March 12th board meeting. Future Meetings and Events Executive meeting 04/10 - Feb. 26, 2010 Board meeting 03/10 - Mar. 12, 2010 March Break Day at the Tiffin Centre - Mar. 14, 2010 For more information contact: Wayne Wilson, CAO/Secretary-Treasurer (705) 424-1479, ext. 225 wwilson nvca.on.ca Page 179 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... egionmeoe Lake Si R BOARD OF DIRECTORS' MEETING NO. BOD-SP01-10 e9ton ° FF°" Ao Y Tuesday, January 5t', 2010 120 BAYVIEW PARKWAY NEWMARKET, ON MINUTES Board Members Present Councillor V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillor T. Allison Councillor K. Ferdinands Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor J. McCallum Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Deputy Mayor G. Wauchope Mayor J. Young Regrets: Mr. E. Bull Councillor G. Campbell Regional Councillor J. Grant Councillor E. MacEachern Councillor A. Nuttall Mayor R. Stevens Staff Present D. Gayle Wood, Chief Administrative Officer M. Walters, Director, Watershed Management B. Booth, Manager, Planning T. Hogenbirk, Manager, Engineering & Technical Services G. Casey, Coordinator, BOD/CAO, Projects & Services Guest: K. Hill, Hill Hunter Losell Law Firm DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. APPROVAL OF THE AGENDA Moved by: J. Rupke Seconded by: B. Drew BOD-001-10 RESOLVED THAT the content of the Agenda for the Special Meeting of the Authority's Board of Directors held on January S`h, 2010, be approved as printed, CARRIED ADOPTION OF THE MINUTES None included with the agenda. Page 180 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-SP01-10 January Stn, 2010 - Minutes Page 2 of 2 Iv. ANNOUNCEMENTS There were no announcements. XI. CLOSED SESSION Moved by: G. Wauchope Seconded by: B. Huson BOD-002-10 RESOLVED THAT the Conservation Authority's Board of Directors move to Closed Session to discuss confidential legal matters; and FURTHER THAT the following Authority staff remain in the meeting for the discussion: Chief Administrative Officer, Director, Watershed Management, Manager, Planning, Manager, Engineering and Technical Services and the Coordinator, BOD/CAO, Special Projects. CARRIED Moved by: J. O'Donnell Seconded by: B. Huson BOD-003-10 RESOLVED THAT the Board of Directors rise from Closed Session and report their progress. CARRIED Moved by: J. McCallum Seconded by: G. Wauchope BOD-004-11 WHEREAS the staff and Board of the LSRCA received a letter dated January 4th, 2010 from Jeffry Myers, President and CEO, Pristine Power Inc., and a letter dated January Sth, 2010, from Dillon Consulting; and THEREFORE BE IT RESOLVED THAT as of the time of receipt of the January 4th and Sth, 2010, letters, the issue of safe access to the site had not yet been addressed to the satisfaction of Authority staff. CARRIED XII OTHER BUSINESS No Other Business identified. XII. ADJOURN Meeting adjourned at4:15 p.m. on a motion by J. Young. Original signed by: Councillor V. Hackson Chair Original signed by. D. Gayle Wood, CMM III Chief Administrative Officer Page 181 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... 59th ANNUAL GENERAL MEETING LakeSimcoe ~ Region Board of Directors Meeting No. BOD-01-10 Conservation Authority Friday, January 22, 2010 Madsen's Greenhouse Newmarket, ON MINUTES 2009/2010 Board of Directors Present: Staff Present: Councillor Virginia Hackson D. Gayle Wood B. Kemp Councillor Bobbie Drew K. Neale M. Walters Mr. Eric Bull G. Casey P. Harnett Councillor Glenn Campbell J. Parsons J. Anderson Councillor Ken Ferdinands R. Baldwin B. Booth Regional Councillor John Grant K. Christensen C. Deschamps Mayor Robert Grossi D. Eldon D. Goodyear Regional Councillor Howie Herrema S. Hirji T. Hogenbirk Councillor Barbara Huson S. Jagmanis J. Lee Councillor John McCallum B. Longstaff G. Peat Councillor Alex Nuttall D. Williams R. Wilson Councillor John O'Donnell B. Winter W. Yerex Councillor Jack Rupke Regional Councillor John Taylor Guests: Deputy Mayor Gord Wauchope T. Bomers, Bogart Creek Restoration Mayor James Young P. Brennan, Ministry of the Environment T. Crooks, Lake Simcoe Conservation Foundation 2009/2010 Board of Directors - Regrets: E. Crossland, Lake Simcoe Conservation Foundation Councillor Terry Allison D. Draper, Office of the Environmental Commissioner of Ontario Councillor Evelina MacEachern B. Fisch, Chairman, Regional Municipality of York Mayor Ron Stevens K. Foster, Town of East Gwillimbury D. Heron, Recipient, Conservation Award D. Hibma, Chair, Conservation Ontario D. Hoy, RFG Solutions Inc. R. Jarrett, Ministry of the Environment D. Kerwin, Councillor, Town of Newmarket P. Krause, International Riverfoundation A. Hills-Krause, International Riverfoundation J. Milner, Lake Simcoe Conservation Foundation J. Munro, MPP, York-Simcoe S. Munro, Meridian Credit Union G.L. O'Connor, Chair, TRCA Mayor L. O'Connor, Township of Brock K. O'Dwyer, Meridian Credit Union D. Ouchterlony, Lake Simcoe Conservation Foundation C. Patterson, Warden, Simcoe County S. Patterson, City of Barrie D. Pella Keen, Ministry of Natural Resources S. Plamondon, Town of Georgina S. Self, Member of PROPEL B. Sorbie, Scotiabank C. Taylor, Lake Simcoe Conservation Foundation A. Wells, Rouge Park Alliance Page 182 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 2 of 8 1. CHAIR'S WELCOME & INTRODUCTIONS Chair Hackson welcomed everyone to the Authority's 59th Annual General Meeting. Roll Call - 2009 Board Members Chair Hackson requested that the Board Members provide an introduction as well as the municipality they represent. Chair Hackson recognized a number of guests in the audience and invited the following forward to bring greetings: Mr. Dick Hibma, Chair, Conservation Ontario Regional Councillor John Taylor, Town of Newmarket Mayor James Young, Town of East Gwillimbury, on behalf of the Regional Municipality of York Ms. Julia Munro, MPP, York-Simcoe. 11. DECLARATIONS OF PECUNIARY INTEREST None identified. Ill. APPROVAL OF AGENDA Moved by: G. Wauchope Seconded by: J. Rupke BOD-001-10: RESOLVED THAT the content of the Agenda for the 59th Annual General Meeting held on January 22"d, 2010, be approved as presented. CARRIED IV. ADOPTION OF MINUTES (a) Board of Directors Moved by: J. Grant Seconded by: J. Young BOD-002-10: RESOLVED THAT the minutes of Board of Directors' Meeting No. BOD-12-09, held on December 17th, 2009, be adopted and approved as printed and circulated. CARRIED Page 183 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 3 of 8 V. PRESENTATIONS (a) 2009 Conservation Authority's Annual Report Chair Virginia Hackson presented the Lake Simcoe Region Conservation Authority's 2009 Annual Report highlighting the many accomplishments of the LSRCA. (b) 2009 Conservation Foundation - Update Dr. David Ouchterlony, Vice President, Lake Simcoe Conservation Foundation provided a presentation regarding the Foundation's 2009 activities. VI. Chair's Quarterly Report - 2009 Moved by: G. Wauchope Seconded by: B. Huson BOD-003-09 RESOLVED THAT the Chair's Quarterly Report No. 01-10-Chair which provides an overview of activities for the period January to December 2009, be received. CARRIED V. 2009 Thiess International Riverprize (a) Video - 2009 International Riverprize The video which was presented at the 2009 Thiess International Riverprize Symposium held in Australia was shown. The video highlighted the project submissions of the five finalists and included the announcement of the winner being the Lake Simcoe Region Conservation Authority. (b) Guest Speaker - Mr. Peter Krause, CEO, International Riverprize Foundation Chair Hackson introduced Mr. Peter Krause to the meeting. Mr. Krause is the President of Trillium Environmental Consulting Inc., the past Chairman of both Conservation Ontario and the Grand River Conservation Authority. Mr. Krause was a founding Board Member of the Clean Water Center of Excellence in Walkerton, Ontario and has served on several provincial panels created in recent years to provide the Ontario government with advice on the framework for developing source protection planning and safe drinking water, now legislated as "The Clean Water Act". Mr. Krause has been closely associated with the International Riverfoundation as a Board Director for many years and has recently accepted the position of Chief Executive Officer. Mr. Krause provided a presentation on the International Riverfoundation and the details related to the submission, awarding, and criteria for the Thiess International Riverprize and the concept of project twinning. Page 184 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 4 of 8 VI. CONCLUSION OF 2009 BUSINESS The Chair concluded the year 2009 business and declared the position of Chair vacant. VII. 2010 BUSINESS The 2009 Business meeting was called to order by the Chief Administrative Officer of the Lake Simcoe Region Conservation Authority. VIII. ROLL CALL - 2010 BOARD OF DIRECTORS As there was no change to the LSRCA's Board of Directors, the Roll call was not conducted. IX ELECTION OF OFFICERS The election of officers was conducted by D. Gayle Wood, Chief Administrative Officer. Ms. Wood reviewed the general rules for the election as follows: a) All nominations require a nominator only, not a seconder. b) Nominations will be called a minimum of 3 times before a motion to close nominations is accepted. This motion requires a seconder. c) All nominees shall signify, when asked, if he/she will stand for the position. d) Nominees will be given the opportunity to address the Board of Directors in reverse order of nomination. e) Members can vote by proxy providing it has been endorsed by their Council with a formal resolution. f) No Member shall hold more than one office. g) Positions are required for Chair, Vice-Chair and the Administrative Committee of the LSRCA for 2010 and must be appointed Members of the Board of Directors. IX. (A) APPOINTMENT OF SCRUTINEERS Moved by: G. Campbell Seconded by: E. Bull BOD-004-10 RESOLVED THAT in the event of a vote by ballot, the following persons: Ms. Bronwyn Sorbie, Scotiabank and Ms. Deb Pella Keen, Ministry of Natural Resources will act as scrutineers; and FURTHER THAT all ballots be destroyed after the election. Page 185 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 5 of 8 (8) ELECTION OF OFFICERS FOR 2010 (i) Chair of the Authority Regional Councillor John Taylor nominated Councillor Virginia Hackson for the position of Chair. Nominations were called three times. No further nominations put forward. Councillor Hackson accepted the nomination for the position of Chair. Moved by: H. Herrema Seconded by: G. Wauchope RESOLVED THAT the nominations for the position of Chair be closed. CARRIED Councillor Hackson was acclaimed for the position of Chair. (ii) Vice-Chair of the Authority Regional Councillor J. Grant nominated Councillor Bobbie Drew for the position of Vice Chair. Nominations were called three times. No further nominations put forward. Councillor Drew accepted the nomination for the position of Vice Chair. Moved by: R. Grossi Seconded by: J. Young RESOLVED THAT the nominations for the position of Vice Chair be closed. CARRIED Councillor Drew was acclaimed for the position of Vice Chair. Councillor Drew thanked the Board for their support over the past year and advised she is honoured to continue her work as Vice Chair for another term. Councillor Drew thanked the Board for their continued support and also thanked staff for their continued hard work and dedication. Chair Hackson assumed the position of Chair and continued with the appointments as follows: Page 186 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 6 of 8 (C) APPOINTMENT OF THE ADMINISTRATIVE COMMITTEE - 2010 Chair Hackson called for nominations for the Administrative Committee. Councillor Alex Nuttall nominated Mr. Eric Bull Councillor Gord Wauchope nominated Councillor John McCallum Councillor John O'Donnell nominated Regional Councillor John Grant Each of the nominees accepted their nomination. Moved by: J. Taylor Seconded by: B. Huson RESOLVED THAT the nominations for the positions on the Administrative Committee be closed. CARRIED Moved by: J. Young Seconded by: R. Grossi BOD-OOS-10: RESOLVED THAT the Councillor Virginia Hackson, Chair, Councillor Bobbie Drew, Vice Chair, and three members, Mr. Eric Bull, Councillor John McCallum and Regional Councillor John Grant be appointed to the Administrative Committee. CARRIED (D) APPOINTMENT OF THE REGULATIONS SUB COMMITTEE - 2010 Moved by: J. McCallum Seconded by: J. Rupke BOD-006-10: RESOLVED THAT the Chair and the Vice-Chair of the Conservation Authority and the Member representing the local municipality in which the development, interface with wetlands and alteration to shorelines or watercourses application is received shall be Members of the sub- committee to review applications and report to the Board of Directors. CARRIED (E) APPOINTMENT TO CONSERVATION ONTARIO - 2010 Moved by: J. Young Seconded by: R. Grossi BOD-007-10: RESOLVED THAT the 2010 Authority Chair be appointed as the Authority's voting delegate to Conservation Ontario; and THAT the Chief Administrative Officer/Secretary-Treasurer be designated the alternate. CARRIED Page 187 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 7 of 8 (F) APPOINTMENT TO THE LAKE SIMCOE CONSERVATION FOUNDATION - 2010 Moved by: A. Nuttall Seconded by: G. Campbell BOD-008-10: RESOLVED THAT the Authority's Chair and Vice Chair and the Chief Administrative Officer (ex-officio) be appointed to the Lake Simcoe Conservation Foundation. CARRIED (G) APPOINTMENT OF SOLICITORS - 2010 Moved by: B. Huson Seconded by: E. Bull BOD-009-10: RESOLVED THAT Stiver Vale, Hicks Morley, Hill Hunter Losell and Beard Winter be appointed as the Authority's legal firms for 2010. CARRIED X. SIGNING OFFICERS Moved by: G. Campbell Seconded by: J. McCallum BOD-010-10: RESOLVED THAT an account in the name of Lake Simcoe Region Conservation Authority (hereinafter call the "Organization") be kept at the Bank of Nova Scotia (hereinafter called the "Bank"; and THAT the Authority's Chair Virginia Hackson, Vice Chair Bobbie Drew, D. Gayle Wood, Chief Administrative Officer/Secretary-Treasurer, and Jocelyn Lee, Manager, Finance, or any two of them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and THAT any one of the above-mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED Page 188 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-10 59th Annual General Meeting - January 22, 2010 Minutes - Page 8 of 8 XI. BORROWING RESOLUTION - 2010 Moved by: J. Rupke Seconded by: R. Grossi BOD-011-10: RESOLVED THAT Staff Report No. 01-10-BOD regarding the Annual Borrowing Resolution for 2010 be received; and FURTHER THAT the signing officer for the Lake Simcoe Region Conservation Authority be empowered to borrow up to $500,000 on an Operating Loan Agreement, from time to time as required, for administration and/or capital expenditures. CARRIED XI I. 2010 MEETING SCHEDULE The Board recommended that the meeting in October 2010 be cancelled due to the municipal elections. Moved by: J. Taylor Seconded by: J. Young BOD-012-10: RESOLVED THAT Staff Report No. 02-10-BOD be received; and FURTHER THAT the 2010 Schedule of Meetings for the Authority's Board of Directors, Administrative Committee and Source Protection Authority be approved as amended to cancel the October 2010 meeting of the Board. CARRIED XII I. CLOSING REMARKS Chair Hackson thanked Regional Councillor John Taylor for his nomination and for his kind and encouraging words. She thanked all the Board Members for their support over the past years and their continued support moving forward. Chair Hackson extended thanks to Authority staff for their outstanding work. In closing, Chair Hackson thanked everyone who attended the meeting and to all the partners who continue to support the work and efforts of the Authority advising that we are all looking forward to continued success in 2010. ADJOURN The meeting adjourned at 11:00 a.m. on a motion by J. Grant. Original signed by: Original signed by: V. Hackson, D. Gayle Wood, cmm III Chair Chief Administrative Officer Page 189 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... Announcements: Chair Hackson welcomed Councillor Sandy Agnew back to the Authority's Board of Directors representing the Township of Oro-Medonte. Minutes (c) Administrative Committee Minutes - February 10th, 2010 The Board of Directors approved the recommendation of the Administrati Committee to establish a "Young Conservationist Award" category under t Authority's Annual Conservation Awards. This award will be used to recogni the leadership shown by youth in the preservation and protection of t environment. This newest award will be named "The Ernie Crossland You Conservationist Award". Deputations: (a) Trent Talbot River Association The Board received a deputation from Mr. Hugh Walker on behalf of the Trent Talbot River Association and the Permit to Take Water process. The Board will write a letter to the Minister of the Environment to support/endorse the principles of the Trent Talbot River Association as they relate to the Permit to Take Water process. (b) Section 28 Permit Application - Big Bay Point Resort Development The Board received deputations from the Innisfil District Association & Environmental Defence; the Town of Innisfil; and Kimvar Enterprises Inc., in relation to the Section 28 Permit Application for the Big Bay Point Resort Development. Copies of the deputations can be accessed at www.lsrca.on.ca Staff Reports: • The Board dealt with and approved Staff Report No. 08-10-BOD regarding the Section 28 Permit Application for the Big Bay Point Resort Development. This was passed via a recorded vote with 11 Members in favour of the Staff Report and 2 Members opposed. • The Board dealt with and approved Staff Report No. 03-10-BOD which provided an update on the Authority's year end budget position for 2009. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E-mail: info,cDlsrca.on.ca Web site www.lsrca.on,a Page 190 of 278 - Lake Simcoe Region Conservation Authority, minutes of meetin... • The Board approved Staff Report No. 04-10-BOD which provided the Authority's comments in response to the Ministry of Natural Resources procedures for conservation authority plan review and permitting applications. • The Board approved Staff Report No. 06-10-BOD regarding the proposed Trans Canada Trail in the Townships of Brock and Scugog, by endorsing Kawartha Trans Canada Trails Inc's proposal to enter into an access agreement with Ontario Realty Corporation to establish this trail. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E-mail: info,cDlsrca.on.ca Web site www.lsrca.on,a Page 191 of 278 - Correspondence dated February 23, 2010 from Evelyn Ball, Ass... Chippewa.5 of R-4MA First Nation 5884 Rama Road, Suite 200 Rama, Ontario WOK 1TO T 705.325.3611 F 705.325.0879 A Proud Progressive First Nation Community February 23, 2010 Township of Oro Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2x0 Attention: H.S. Hughes, Mayor Dear Mayor Hughes: FEB 2 6 2010 TC~1~irn.`,?ONT~ On behalf of Chief and Council, we would like to acknowledge your letter of February 2, 2010 regarding the 200t' Anniversary of the War of 1812. Please be advised that your letter was discussed at a duly convened Chief and Council meeting on Monday, February 22, 2010. Councillor Ron Douglas and Councillor Brenda Ingersoll would be pleased to attend the working group and the meetings of the Simcoe County Coordinating Committee. Please provide available meeting dates in April to facilitate Chief and Council's schedule. Chief and Council would like to thank you for taking the time to write to them and if you have any questions regarding the above, please do not hesitate to contact me. Fours truly, Evelyn Ball Assistant First Nation Manager Chief and Council www.ramafirstnation.ca Page 192 of 278 - Correspondence dated February 23, 2010 from Evelyn Ball, Ass... Toa nsht' of Proud Heritage, Exciting Future February 2, 2010 Chief Sharon Stinson Henry and The Chippewas of Rama First Nation Government 6884 Rama Road, Suite 200 Rama ON LOK 1TO Re: 200`h Anniversary of the War of 1812 Dear Chief Stinson Henry and Chippewas of Rama First Nation Government: Representatives from your Band Council and Oro-Medonte met to explore the possibility of working together on events to commemorate the 200`h Anniversary of the War of 1812. Since that meeting, we have been in further contact with Simcoe County Council administration and a committee established to help co-ordinate activities. At this point, the Oro-Medonte Chamber of Commerce is taking initial steps to bring potential partners together to consider future actions. This communication is to formally request that the Chippewas of Rama First Nation designate one or two representatives to attend the working group with consideration of one of the representatives also attend the meetings of the Simcoe County Coordinating Committee. A response at your earliest convenience that would include the contact information of your representative(s) would be appreciated. Thank you for your consideration of this request. 148 Line 7 South, Box 100 P: (705) 487-2171 W W oro-medontexa Oro; Ontario LOL 2X0 F: (705) 487-0133 Page 193 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF JANUARY 27,20 10 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m. PRESENT - BOARD - J. Swartz, Chair; P. Hislop, Vice-Chair; F. Coyle, D. Evans; M. Fogarty; R. Fountain; G. Guthrie; A. Parsons; P. Orser; J. Rolland; M. Seymour STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's, Youth & Audiovisual Services D. Rowe, Director of Technical Services T. Chatten, Recorder DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None CONSENT AGENDA MOTION #2010:01 Moved by R. Fountain, seconded by P. Orser that the consent agenda of the ..January 27, 2010 meeting be adopted. CARRIED TIMEKEEPER - P. Orser DISCUSSION AGENDA NEW LIBRARY - Update - 500 Gill Street Location CEO D. Silver reported that there are still many issues to be solved in the temporary location, some of which are to be forwarded to the Property Committee, and some Health & Safety issues that must be dealt with first. MOTION #2010:01 Moved by G. Guthrie, seconded by J. Rolland that Dawn Silver be authorised to purchase 5 tilt- top tables at a cost of ,739.69 (ea) plus applicable taxes using the General Library Reserve Fund. CARRIED It was recommended that a report go to the Property Committee to prioritize the health and safety issues for staff and public, with a letter to council for information only to make them aware of the concerns that need to be addressed. NIOTION #2010:03 Moved by D. Evans, seconded by G. Guthrie that the CEO's report on 300 Gill Street be referred to the Property Committee and that the Property Committee address the report's contents on an ASAP basis and report back to the Board at its next meeting. CARRIED Page 194 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... REPORT OF BOARD COMMITTEES AND REPRESENTATIVES Personnel Committee - 500 Section Policy Manual Amendments MOTION #2010:04 .Moved by illL Fogarty, seconded by P. Hislop that the report from the Personnel Committee re: 500 Section of the Policy Manual be referred to the Policy Committee for further work. CARRIED Update on CEO Appraisal - Appraisal forms were made available to board members to complete and return to the Personnel Committee Chair by February 11, 2010. NEW BUSINESS Upcoming Committee Work - Set Meeting Dates Property - Thursday February 4th at 4 p.m. at G. Guthrie's business (Fundraising to follow) Community Relations - Thursday January 28th at 4 p.m. at the Library Planning - Thursday February 18`h at 4 p.m. at the Library Policy - Thursday February I lth at 4 p.m. at the Library Personnel - Wednesday February 3 d & I Ozh at 4 p.m. at Barnfield Point Recreation Centre The next regularly scheduled meeting of the Library Board falls during the Ontario Library Association SuperConference to which senior staff and some board members will be attending, therefore the Board meeting will be changed to Wednesday February 17`h P. Orser will replace R. Hawkins on the Community Relations and Policy Committees. MOTION #2010:05 Moved by P. Orser, seconded by R. Fountain that the Board dissolve the Ad Hoc Committee for Information Orillia. CARRIED Adjournment at 8:00 p.m. moved by R. Fountain. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 195 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH, AND AUDIO VISUAL SERVICES January 2010 Programs Goal 2.1 Develop and maintain programs associated with identified groups. A new set of story times began this month with full registration in every program except Babytime. The story time programs are Babytime, Toddler Time, Drop-In Preschool Storytime Family Storytime resumed the second Saturday in January; attendance was low to start but seemed to be increasing by the end of the month. The first Explorers Club of the winter session was offered this month and was titled Culinary Creations. We took a limited number of children as the programming room space is small. The staff found it very difficult to program in a room where there was little space for movement when the tables were set up for a craft. Children's Service's staff are looking at all of the space options for March Break programs. University Partnerships Goal 7 The Library will investigate, develop and maintain partnerships in the community. In partnership with Lakehead University's, Education program we are offering a program titled Alphabet Stew: an introduction to kindergarten skills and a one on one tutoring program titled Circle of Friends. These programs will run for six weeks and are fully registered. Eight education students are participating in the program. Melissa Harris, a former page and Summer Program Assistant, completed the first three weeks of a four week Community Service Placement. Melissa is an education student at Nipissing University completing her professional year. Melissa was a great asset to the department as she already knew many of the library procedures. Melissa worked on a special project creating a subject list for speech ideas with a graphic organizer, links to our databases and a power point presentation. Tween Programs Group one of the Mother Daughter Book Club met and discussed Perfect. The book received better scores from the Mom's than the daughters. As the book was about bulimia, the group also watched a non-fiction book about bulimia. Group two of the Mother Daughter Book Club read The True Confessions of Charlotte Doyle by Avi. Page 196 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... Outreach and Publicity Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Material displays included Valentine's books, Staff Favourites, and the Olympics. Kelly Smith spoke at the Lion's Club meeting on the Summer Reader's Club and how their donation was use to support and encourage children to read over the summer. Groin Visits and School Visits Goal 2.7 Establish a mutually-beneficial presence in the school system. Kelly Smith visited 5 schools and gave a program introducing strategies and providing information on Battle of the Books. The Home school team visited the library for an inaugural meeting of their team. The grade 1 class from the Orillia Christian School visited the library for a tour and to borrow books. Boys and Girls Club Partnership Goal 7 The Library will investigate, develop and maintain partnerships in the community The Boys and Girls After School Club began their first day on January 0 with a membership of three, by the end of the month they had twenty children registered with the club. Reference Goal 5 Develop Ifethods ofIleasurement to evaluate the Effectiveness of Library Services and Programs Reference questions: January 2010: 558 January 2009: 410 Reference questions answered by Children's Services Staff continue to see large increases from a combination of adult fiction reference, YA reader's advisory, and a huge increase in the number of university students using Children's materials. The number of reference requests received from university students increased from 1 in 2009 to 37 in 2010. Staff Sarah Csekey resigned her thirteen hour part time position in Children's to take over the full time position in circulation created as a result of Sue Murphy's retirement. We will miss Sarah and her enthusiasm and creativity. Page 197 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... Melissa Harris has been hired on a two month contract to fill the position allowing for a review of the position and enough time to do advertising and interviewing for a good candidate. This position continues to be a problem, as the hours are quite minimal and staff often uses the position as a starting point or try and combine it with other positions. YOUTH SERVICES Goal 2 The Librarv will create and maintain lifelong relationships with users. Programs Chick Chat met this month and discussed 1 Capture the Castle". They also watched the movie based on the book. The group found it difficult to have a good discussion of the book due to the noise coming from outside the room. Kelly is looking for an alternative place to run her book clubs. Submitted by Suzanne Campbell Page 198 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... REPORT FOR THE MONTH OF JANUARY 2010 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours numbered 212. GOAL 3: Optimize and customize library services to our user groups: More materials were delivered to people in the community this month in our Community Outreach programme - 23 people were served. Materials were also delivered to Victoria House and Birchmere Retirement Home. Fears that fewer people would attend the adult bookclub since the meeting time had to be changed to accommodate the Children's Boys and Girls Club were unfounded - 12 people attended the January session. Water for Elephants was the title discussed. Book marks were created for Mystery Lovers and for the Governor General's awards. Book displays were created on topics such as Paul Quarrington, Haiti, Family Literacy Day, Mysteries. Sunday hours began again but traffic seems to be less than at 36 Mississaga, probably due to the fact that buses do not run on Sunday. GOAL 4: Advocate for increased public awareness of the value and range of library services: Lifescapes is as popular as it ever was. 24 people have signed up for the new sessions - one is being offered in the evening and one in the afternoon. A new Genealogical Club was started and 23 enthusiastic candidates signed up to take workshops on establishing their family tree. Jayne has published an 8 page newsletter, helping to promote our services and new site. She also assisted with the Friends of the Library meeting. Page 199 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: January 2010 Use of Internet Computers 1227 Wireless 63 Online Products 1582 5 % increase Home a e visits 1981 17 % increase Frost Papers visits 41 Information Services Enquiries 1887 (3 % increase) GOAL 6: Investigate, develop and maintain partnerships in the community: Ida Garrow was chosen as the new Head of Information Orillia, to replace Kathie Mendez who has returned to college to pursue nursing. Meetings will resume in February. Page 200 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... REPORT OF THE DIRECTOR TECHNICAL SERVICES JANUARY 2010 Circulation January 29 was a day of some note for the Orillia Public Library. Susan Murphy, long a fixture at the Circulation Desk, retired after 29 years of dedicated public service. We held an open house on the Friday afternoon, attended by many of our patrons, former staff members, board members and volunteers, as well as members of her family. Board chair John Swartz made a presentation of a special gift, a promise of a palm tree! After the library had closed, the next party began, with Chinese food from Gung Ho restaurant and more presents. Sue certainly had an impact on the library, spearheading such efforts as Oriilia's Big Read, going into its fourth year, and the Library dragon boat team, the Dewey Decimators, silver medalists in the 2009 festival. She will be missed. However, there is good news too: she has offered to be available in case of staff shortages at the desk, and she promised to manage the Decimators again, this time aiming for gold. Sue's position was advertised and filled internally. Sarah Csekey, from the Children's Department was awarded the full-time position. She will take on the responsibility of overseeing the department when Joyce Dempsey is away. Despite our move to the outskirts of town, borrowing in January was quite respectable, almost matching last January. We were lower in audio-visual materials though, 1767 items less than January 2009, as the Circ. Department had predicted. On Mississaga Street, we had people coming in sometimes several times per day, for our videos and CDs. When you cannot afford cable, a free library card is a welcome asset. Visits are down as well; as we do not have the walk-in traffic that we did downtown. An average of 394 people came in January, down from the 571 per day last year. Our close proximity to two schools is great for the students, but aside from them, a trip to the library is something our patrons now plan. Systems City Council Committee approved our selection of Library. Solutions as our new system. People have been asking about an implementation schedule. TLC has said we could be live 90 days from the time they get our data. This means the end of May or early June. We have purchased Advance support to March 31, and I will be extending that (and have budgeted for it) to June 30`h David Rowe Director of Technical Services Page 201 of 278 - Orillia Public Library Board, minutes of meeting held on Jan... Memo To: JohmSwartapChair-Ohltia-Public-Lib-fgf Mrd Dawn Silver, CEO, Orillia Public Library Copy to: Robert Ripley, Treasurer Dan Kehoe, IT Manager From: Gayle Jackson, City Clerk Q~s 41 Date: February 2, 2010 Re: Selection of a New Integrated Library System The following is a copy of a recommendation adopted by Council, at its meeting held on February 1, 2010: "THAT as recommended in a report dated January 18, 2010 from the Orillia Public Library Board, Council approve the purchase, through the City's leasing program, of the system and services of Library. Solution from the Library Corporation as the Library's new Integrated Library system. r' Please proceed as authorized. GJ: rc HACOUNSERWOMRMS DIRECTORM - Covxd, Boards and By4awatC00 - Caveat, Boards " By Op Cojx~jerce1 V\Fab t - CW OPLB re New Integrated LRsary System.doc Fife- L15-GEN Page 202 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... } BARRIE PuBuc LIBRARY MAR-32010 MINUTES owrvs °IV I BOARD MEETING #10-01~-t~ THURSDAY JANUARY 28, 2010 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C. Virgo (Chair), L. McClean (Vice-Chair), V. DeCecco, S. Kastner, R. Duhamel, A. Davis (Director), T. Latimer (Recorder) ABSENT: M. Meads, A. Prince, L. Strachan, J. Heran, 1. Call to Order The meeting was called to order at 7:30pm. 2. Confirmation of Agenda Add 10.3 -Report on the Strategic Plan 3. Conflict of Interest None declared. 4. Security Guard Pilot - Glenn Tristram (City of Barrie, Facility Supervisor) Glenn Tristam, Facility Supervisor from the City of Barrie gave a description of a Security Guard pilot project he is proposing for the library. He stated that his custodial staff have been reporting an increase in the number of needles that are being found in the library's public washroom. The pilot project would run for 6-7 hours a day, Monday to Friday, for two weeks. Security Guards are already currently patrolling the bus station which could be adding to the increase in incidents at the library. Security at the bus station, according to Glenn, has been successful. Moved to in camera - 7:45pm Discussed in Camera Moved from In Camera - 8:1Opm #10-01 DUHAMEL - KASTNER THAT BPL supports the security guard pilot project and report back at next board meeting for additional discussion. CARRIED #10-02 MCCLEAN - DECECCO Page 203 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... THAT the Barrie Public Library seek to place needle drop boxes in the public washrooms of the library. CARRIED Capital Campaign Update - Ann Andrusyszyn Ann gave an update on the capital campaign, outlined some of the events coming up and haw the campaign team is getting very close to achieving their million dollar goal. 6. Board Elections Chair was passed to Lynn McClean #10-03 DUHAMEL - MCCLEAN THAT Catherine Virgo be elected Chair of the Barrie Public Library Board. CARRIED Chair was passed back to Catherine as she remains chair of the board. #10-04 KASTNER - MCCLEAN THAT Ray DuhameI be elected Vice Chair of the Barrie Public Library Board. CARRIED 7. Minutes of Meeting 7.1 . Minutes of Board Meeting #09-12 dated Thursday November 26, 2009 #10-05 DUHAMEL - KASTNER THAT the Minutes of Board Meeting #09-12 dated Thursday November 26; 2009 be adopted. CARRIED 7.2 Minutes of Board Meeting #09-13 dated Thursday December 17, 2009 #10-06 DECECCO - MCCLEAN THAT the Minutes of Board Meeting #09-13 dated Thursday December 17, 2009 be adopted. CARRIED 8. Business Arising From the November minutes - ZAS Architect was contacted for a feasibility study to be completed. Al was directed to follow up with the Architects on the study. Christopher VanderKruys, Development Officer, will be back from sick leave on Monday February 8th. 9. Report of the Chair An email was received from Randy Watson about feasibility study for Holly Community Centre. Kevin Bradley responded today and should have the feasibility study in a week. Catherine received a letter from Springwater Township in regards to membership contracts with Oro Medonte. Oro Medonte has been reevaluating their contracts with other libraries including Springwater, so far they have not made any changes to the Page 204 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... contract with the Barrie Public Library. Catherine and Al have been invited and will attend a meeting with the Board Chair of Springwater on February 16. Al gave a background on how the Oro Medonte costs are administered. Catherine and Al presented the budget to Council in January. 10. Committee Resorts 10.1 Financial Statements for November 2009 #10-07 MCCLEAN -DECECCO THAT the expenses listed in the financial statements for November 2009 be approved. CARRIED 10.2 Audit of Financial Statements - Letter to the Board Letter was for informational purposes only. 10.3 Report on the Strategic Plan Al and Sarah met and a consultant will be engaged, a proposal has been sent out and closes on February 4th. October is the goal to have finished plan. 11. Director of Library Services Report November 2009 Highlights of the report were discussed. 12. Other Business 12.1 Conduct Policy Revisions #10-08 DUHAMEL - KASTNER THAT the revisions to the Conduct Policy recommended by Management to the Board be approved. CARRIED 13. Committee Meeting Dates At the Call of the Chair 14. Date of Next Board Meeting Due to the OLA SuperConference the next meeting has been moved to Thursday February 18 at 7:30pm in the boardroom. 15. Adjournment The meeting was adjourned at 9:11pm by Vince DeCecco. CHAIR - 111.:2 DATE DA Z~ Page 205 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... . BARRIE PUBLIC LIBRARY MINUTES BOARD ELECTRONIC DISCUSSION #10-01 THURSDAY FEBRUARY 4, 2010 RESPONDED: C.Virgo (Chair), R.Duhamel (Vice-Chair), S.Kastner, L.Strachan, L.McClean, A. Nutall, J. Heran, Vince DeCecco, NO RESPONSE: M.Meads 1. Holly Community Centre Design Study #10-09 DUHAMEL - KASTNER THAT Barrie Public Library Board approves $10,000 to Shore Tilbe Perkins and Will and up to $1,000 in disbursements for the design study to expand the Holly Community Centre for a 10,000 to 15,000 square foot expansion of the facility to include a library facility. CARRIED 121 IW_ CHAIR DATE ARY DATE e117 Page 206 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... DIRECTOR'S REPORT February 18, 2010 for January 2010 PERSONNEL 1. January 12, the Director participated in the Federation of Ontario Public Libraries (FOPL) Advocacy Task Force teleconference meeting. The Marketing Advocacy Plan will be presented at the Ontario Library Association (OLA) Superconference this year. 2. January 1P, the Director met with the Library's union representative to clarify the terms of reference for the Library's Job Evaluation Committee. While two-union representatives.will continue to be invited to participate, it is the union's choice to accept or reject the invitation. 3. As a member of the Rotary Club of Barrie, the Director continues to meet with the Rotary Auction Committee Thursday mornings to discuss the upcoming April 25th auction. As an example of the types of community projects supported by the Rotary Club, the Barrie Public Library will be provided with T.V. exposure to speak about its current Capital Campaign to build a branch library in south Barrie. 4. January 1 lth, Catherine Virgo, Board Chair, presented the Library's 2010 Municipal Operating Grant Request to City Council 5. January, Lynn Paterson started work on the Library's Birth Marriage and Death indexing project. 6. Elizabeth Bufton attended a United Way meeting January 6. 7. Tara Thompson, Page, will be resigning from the library effective February 17, 2010. Tara hopes to attend Ryerson 8. Heather Betz commenced sick leave January 12`h. Heather is expected to be off work until February. II INFORMATION SERVICES 1. In January Adult Information Services staff received "Userful "training on the Library's new public computer management system. 2. Cindy Madden viewed a free Booklist webinar called Twenty-first-Century Reference Collections. 3. Mary McAlpine, Janet Graham, Cindy Madden, Ayla Demiray and Patricia Roebuck attended the Collection Development Committee meeting January 08 to address the 2010 collection budget and buying for the new Branch's opening day collection. 4. Alison recommended 5 new travel web links for the Barrie Public Library website and prepared a written description for each of the links. These will be added to the website when it's time to go live with the Del.icio.us links. 5. Through Patricia's contact with the Head Librarian of Toronto's German Cultural Centre, the Goethe-Institute, the Barrie Public Library received a donation of 16 brand-new German novels. 6. The Million Dollar database has received significant usage from the Library's remote users. Since May 1, 2009, over 50,000 records were downloaded by business patrons accessing the database through the Library's website. 7. Robyn Zuck and Khuan Seow met with EBSCO to discuss changes and new database products including an integrated search module which will allow libraries to simultaneously search many databases and vendors. Page 207 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... 8. Mary McAlpine, Shonna Froebel and Ayla Demiray added 154 donated items to the Library's collection in January. 9. All Adult Information Services Staff met in January to discuss issues and concerns to pass on to the Knowledge Ontario "AskON" office. 10. Shonna created a booklist for the Bridal show outreach. 11. Adult Information Services staff experienced some Internet response time issues in January that compromised the Library's service mandate to provide adequate information services to meet patron demand. Many Library users left the service abruptly out of frustration. 12. Elizabeth Burton set up four displays on the main floor: "Gone but not forgotten@ Your Library", "New year New You @ Your Library", "Graphic Novels @ Your Library", Bored? a new Hobby! @ Your Library and updated the Recommended Reading Lists. 13. Mary prepared the Spring Reading Ideas for the Newsletter. 14. Anne Dorsey continued her 30 minutes + reference business service using Census and Multimillion Dollar Data Base Index to respond to requests from individuals looking to start a financial planning, crepe, mentoring as well as golf course and landscaping businesses. 15. In January, Cathy Bodle, Information Barrie, printed the 2010 Barrie Community Directory, complete with Name Index. It will be available again for $35.00. 16. Information Barrie distributed 1762 brochures, including 13 Newcomer Information packages in January 17. Shonna attended 4 BNI (Business Networking International) Breakfast meetings. 18. Shonna attended an OLA Evergreen Award committee meeting in Toronto, where this year's ten finalists were chosen (to be announced at Superconference). 19. Janet Graham and Elizabeth Bufon provided materials for 9 Nursing/Retirement Homes this month. 20. Janet Graham provided her monthly book review for Focus 50+ community seniors' paper. 21. Janet Graham provided newsletters and a plus 30 one page handout for adult/senior programs to the Toronto Dominion Bank detailing current and upcoming library programs in support of the Bank's senior's day program. 22. Anne attended the Chamber Business Networking Breakfast on January 7th. The speaker was Dr. John Rae from Bayside Chiropractic 23. Anne provided stories and music for the Collier Street United Jesus Walk group on January 1 Ith (46 people). 24. Anne presented Social Networking Tools for Volunteer Organizations at the Barrie Association of Volunteer Administrators (BAVA) on January 13th (22 people) and substituted for Shonna at the Business Networking International (BNI) meeting on January 14. 25. Anne made a presentation on accessing eBooks and online audio books to the Small Business Networking Association (SBNA) on January 28`h. 26. Anne attended the Women in Networking Going Strong (WINGS) breakfast on January 27th , 27. Cindy Madden wrote the Spring Newsletter column "Exploring Memory." 28. Patricia Roebuck has been asked by the executive of French Language section of the Ontario Library Association (OLA) to say some words about the recipient of the Page 208 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... annual award --le Prix Micheline Persaud, Louise Godbout-Legault, retired French services coordinator of Southern Ontario Library Service (SOLS). 29. One of Patricia's most enthusiastic Francophone customers is moving to Kingston and is sad to leave the Library saying that Barrie is the model for French-language library collections. 4 30. January 12th Patricia Roebuck chaired the SOLS Listserv teleconference "Anglophone Libraries Serving Francophone Communities" (ALSFC) which had a large turnout from all over southern Ontario. She had invited a guest expert regarding the French Every Child Ready Read program and the French TD Summer Reading Program. 31. As chair of the Southern Ontario Multilingual Program (SOMP) Patricia worked closely with Southern Ontario Library Service (SOLS).staff to prepare for their February conference. 32. Patricia agreed to provide feedback to PowerStream on how to make their meters more user friendly so more citizens would borrow the meters from the library. 33. Robyn. Zuck attended a teleconference planning meeting for the Ontario Library Association/Ontario Genealogy Society (OLA/OGS) joint conference coming up in May. 34. Planning continues for the 2010 InformOntario Conference, to be held in Barrie in May 2010. 35. Cathy Bodle participated in a Teleconference with 211 Ontario and other 211 Data Partners about how 211 Ontario might come up with a model for monetary compensation for 211 Data Partners. 36. Adult Information Services delivered a total of 19 programs to 247 people in January. Programs included consumer health such as the Alzheimers/Dementia program, the CNIB low vision program, Around the World.in 60 minutes (Cuba) travel program, book clubs, internet instruction, Preparing a Business Plan as well as a session on Social Networking Tools for Your Business. 37. Anne Dorsey provided an information session/tour for the Job Finding Club on January 21St 38. Anne met with a local author to discuss an April 2010 program on Portfolio Recovery. 39. The following comments were received from staff- I am pleased the Board has decided to try security guards, for a trial period. There has been too much illicit behavior in the men's bathroom in .January. Maybe even a short period of surveillance will get the word out that this not a handy place to take drugs. The `Userful " reservation system will be a great improvement, allowing patrons to save and download sites and documents to a USB stick. Also the ability to do word processing, spreadsheets, etc has been requested for a long time. Children and Youth Services 1. On January 18th and 19th all staff attended Userful training in preparation for the 6 month pilot project. 2. On January 15, Jane Salmon chaired a meeting of the Collection Team to discuss . purchasinglcollection development for the new branch. 3. Debra Smith added 10 items of donated young adult and junior non-fiction to the collection in January. 4. On January 8th Laura Lafleshe compiled a list of juvenile Large Print (LP) books for CNIB. Page 209 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... 5. Eight Storytime Kits were circulated in January. 6. Kym McOuat presented a storytime for the Early Years Outreach playgroup at Allenview on January 12. 7. On January 12th Laura Lafleshe provided a storytime for the Early Years Outreach playgroup at Summitview. 8. On'January 12 Nancy Woods began the winter session of Zehrs Outreach Storytimes. Holly Outreach Storytimes resumed on January 14. An average of 43 people attended each storytime. 9. Kym McOuat delivered a storytime for the Early Years Outreach playgroup at Gateway on January. 10. On January 14, Ruby, Meijers provided a storytime for the Northfields Early Years Outreach Playgroup.. 11. On January 14, Debra Smith led a tour for 25 grade 8 students from St. Catherine of Sienna School. 12. On January 20 Jane Salmon led a storytime and tour for parents and children from the For the Kids Playgroup. 13. On January 20th Laura Lafleshe represented the library at the Welcome Wagon's Wedding Show. Approx: 50 people visited the library booth. 14. On January 25 Jane Salmon visited W. C. Little School to talk to their new team about how to participate in Battle of the Books. 15. On January 25th a teacher from Pittsburgh called to ask for permission to use the Dewey Decimal Explained portion of KidsZone for her class. She says it is absolutely fabulous! It appears that Barrie Public Library's children's programming is being noticed by other libraries. 16. On January 25 Jane Salmon received an e-mail from the Newmarket Health Center regarding our Tiki Mercury-Clarke Black History program. 17. On January 25 Jane Salmon attended a Road to Reading committee meeting to discuss next year's Road to Reading Festival. 18. On January 27 Jane Salmon attended a Simcoe County Best Start meeting. Much of the discussion focused on the introduction of all-day Kindergarten and its affect on agencies and particularly daycare providers. 19. On January 29 Jane Salmon visited W.R. Best School to play bingo with the Battle of the Books team, a very enthusiastic group of 12. 20. All staff prepared book clues for the Battle of the Books I Spy activity, Vicki Nicholls prepared questions for the Canadaian Birch section of the Battle of the Books and Jane Salmon prepared the Battle of the Books bingo game in preparation for visits to school teams. 21. Ruby Meijers prepared a Battle of the Books book block for Maple Grove School. 22. Cindy Pomeroy-White sent a letter of support to the CRTC listing all the benefits of Rogers supporting the teens at the library with promotion and marketing over the years and prepared two letters of recommendation for scholarships for Teen Advisory Board (TAB) members. 23. Rogers and ROCK 951KOOLFM sent Cindy Pomeroy-White letters of support for the June Callwood provincial Award nomination for volunteerism. Julie Ross nominated the TAB for this award. The Barrie Examiner published an article on the TAB and their commercials and award nomination. 24. Cindy received free pizza from PizzaHut for the January TAB meeting and brought the restaurant some free donated kid's books for their library. Page 210 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... 25. Cindy took flyers for the Creative Arts contest and Affirmation Art workshop to Blue Beetle comics and the YMCA. 26. Cindy attended a National Youth Week meeting, has firmed up all pizza establishments for the Pizza Challenge and has initiated a Fashion Show with Project Runway's "Brandon Dwyer". Cindy met with Brandon and laid preliminaries for the show. Cindy also arranged for Blue Beetle to hand out free comics at the National Youth Week weekend activities. 27. In January, Children's and Youth Services provided 48 programs with 1215 in attendance. Programs included storytimes, reading circles, community outreach and tours as well as electronic workshops and'teen programs. 28. Winter session of registered storytimes began on January 18. 29. Vicki Nicholls presented a special Bedtime tales on January 27th as part of Family Literacy Day. 30. Ruby Nicholls led her monthly Junior Book Club. Each member read an award winning book and then gave their book their own personal award. Some very clever and insightful awards were given out. 31. Lucy Ricardo led a Photography workshop for teens. Cindy contacted Georgian Copy and received fifty pictures and the professional paper as a donation. The finished pictures will be on display February 13 in the Young Adult (YA) area. 32. Anita Bol provided an "Art Journaling" workshop for teens. 33. Vicki Nicholls reviewed, edited and compiled suggested book lists corresponding to the six essential pre-reading skills endorsed by the Every Child Ready to Read program. 34. Debra Smith updated the Teen Territory website to include a list of YA suggested titles that have been ordered. 35. On January 14th Jane Salmon chaired an OLA Best Bets meeting. 36. On January 18th Nancy Woods, along with Khuan Scow and Andrew Rogers visited libraries in Markham and Toronto to look at processes, book sorters etc. in preparation for the new branch. III CIRCULATION SERVICES 1. Marge McCrite and Lilli Papais-Botting as members of the New Branch team visited a Markham and Toronto library to investigate RFID, self check and other equipment. 2. Catherine Truax has created a 2 year plan for an on-going inventory of library collections. 3. Andrew Rogers has created a report that selectors can run to assist them with weeding their collections. Mary Colvin and the Pages will assist Cindy in this new weeding venture. . 4. 9 nursing homes and 66 individuals received deliveries in January as part of the Library's visiting library service. 44 volunteer hours were used. There were 2 book blocks for Barrie Municipal non-Profit Housing. 5. IV INFORMATION TECHNOLOGY SERVICES 1. The Telecir computer module that advises patrons of their holds and overdue material continues to require daily attention: Khuan is working with the City to replace the module. 2. The upgrade to the Library's computer software, Horizon, was completed in January. Page 211 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... 3. The "Userful" desktop pilot was implemented in January. The application will improve library staffs ability to manage public computers as well as increase functionality. V COMMUNITY DEVELOPMENT 1. Four teams have registered so far for the Library's Dragon Boat Festival. One of the teams is new to the Festival and wants to become an in kind sponsor as well. 2, Ann met with Horseshoe Resort to discuss possible Festival sponsorship 3. Ann attended the monthly Executive meeting of the Planned Giving Counsel of Simcoe County and attended January 15 Education Session: Planned Giving 101, Updated Counsel website as needed 4. Ann booked the web conferences for 2010 for the Association of Fundraising Professionals in January. Barrie Public Library hosted one session in January on "Evaluation Tools That Can Strengthen Your Development Program". 5. Ann continued working as a Board member on the Barrie Community Foundation (BCF) and attending meetings 6. Arm continued working with the Georgian College Advisory Committee for the Fundraising & Resource Development postgraduate program in January. 7. Ann finalized arrangements for February Blues on Saturday, February 6. The Peter Smith Trio will play at the library from 11.30am - 2.30pm. 8. At the request of the Barrie Art Club, Ann facilitated a morning for them to sketch and paint. 9. Barrie Folk Society's Unplugged Saturday Night was held January 23`d with approximately 47 people attending. 10. Two monthly columns sent to the Barrie Life and Times in February plus a "Campaign Corner" piece. 11. Regular scheduled Capital Campaign meetings continue. 12. On January 29 the campaign team invited the Honorary Advisors to join them for a lunch meeting to update them on the campaign and get input for the last stages of the Library's campaign. 13. Ann continues to investigate donor recognition options for the branch 14. Cesia facilitated a fundraiser for the Capital Campaign through Algonquin Ridge Elementary School. This will take place in February. Ann printed 650 Toonie cards and prepped a cover letter explaining everything. This is being coordinated by a student (and her Mom) at Algonquin Ridge and is fully supported by the Principal, Mr. Scott Young. 15. In January Ann & Andrea presented to the Barrie Rotary Club in early January and made a $50,000 ask. 16. Ann attended the Page meeting as a guest speaker on January 14 to give the Pages a Campaign update and to encourage them to participate in the Barrie Dragon Boat Festival VI VOLUNTEER PROGRAM 1. In 2009, volunteers at the Library contributed a total of 9,774 hours through their efforts in many diverse areas. At the end of 2009, there were approximately 218 active volunteers. The number of volunteer hours has grown steadily each year and in 2009 the program achieved its highest number of hours ever. Based on full-time positions of Page 212 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... 1820 hours per year, the full-time equivalent of volunteer positions at the library is 5.37 FTE. 2. The Library submitted a package nominating the Teen Advisory Board for the June Callwood Award for Outstanding Volunteer Achievement to meet the deadline of January 15th. This is awarded by the Ministry of Citizenship and Immigration. Award recipients will be notified in May. 3. One of our former volunteers who left Barrie in September to take Computer Engineering at the University of Waterloo returned in January to see if the Library would be able to offer her a co-op placement. Although we did not have anything to . offer, we were able to direct her to several organizations and provide four leads: Our former volunteer was offered a paid placement in Barrie through her University.. - 4. As Barrie does not have a Volunteer Centre, the library was contacted by the Heart and Stroke Foundation to find volunteers for their door to door canvassing effort. Julie was able to make the Foundat'ion's request known to the Library's Volunteers and many volunteers responded based on Julie's personal contact. 5. On January 8th, Julie Ross represented the Library at the Student Leadership Conference at Georgian College. One of our Library Volunteers assisted. 6. Julie interviewed a participant of Simcoe Community Services Job Skills program regarding a 4 week placement at the Library. 7. In January, four new volunteers started at the Cafe, one started with Circle of Readers, six started shelf reading and shelving, one started with Visiting Library Services and one started with Programs. 8. On January 18th, Julie participated in a teleconference with members of PAVR-O's AVA (Associations of Volunteer Administrators) network. 9.' Julie attended a BAVA Executive meeting on January 28th. VII BUILDING 1. Heather notified the City regarding the night cleaning not being up to standards. PREPARED BY A. Davis DATE February 18, 2010 Page 213 of 278 - Barrie Public Library Board, minutes of meeting held on Janu... LIBRARY USAGE FOR THE MONTH OF: JANUARY 2010 SAME MTH CURR PREV CURR PREY YR MTH YTD YTD 1 CIRCULATION Adult 75,956 77,460 1.98% 75,956 77,460 1.98% Children 45,447 47,691 4.94% 45,447 47,691 4.94% TOTAL CIRCULATION 121,403 125,151 3.09% 121,403 125,151 3.09% 2 HOLDS PLACED 12,543 12.732 1.51% 12,543 12,732 1.51% 3 INTERLIBRARY LOAN Borrowed 153 Lent 192 4 MEMBERSHIP New members 593 Active Members 54,263 In Person Visits 62,177 234 52.94% 153 234 52.94% 103 -46.35% 192 103 -46.35% 614 3.54% 593 614 3.54% 55,923 3.06% 54,263. 54,263 0.00% 44,109 -29.06% 62,177 44,109 -29.06% 5 INFORMATION REQUESTS a) Main Floor Information 2,862 2,898 1.26% 2,862 2,898 1.26% b) Second Floor Information. 1,011 1,114 10.19% 1,011 1,114 10.19% TOTAL INFORMATION REQUESTS 3,873 4,012 3.59% 3,873 4,012 3.59% 6 ON-LINE DATA BASE SEARCHES 8,543 13,081 53.12% 8,543 13,081 53.12% 7 COMMUNITY INFORMATION a) Database records created 18 7 -61.11% 18 7 -61.11% b) Database records updated 177 137 -22.60% 177 137 -22.60% a) Events records created 123 129 4.88%, 123 129 4.88% b) Events records updated 10, 91 810.00% 10 91 810.00% 8 COMMUNITY SERVICES Programs & Tours a) Adult 17 19 11.76% 17 19 11.76% b) Children[Young Adult 46 48 4.35% 46 48 4.35% TOTAL PROGRAMS 63 67 6.35% 63 67 6.357 Attendance a) Adult 269 247 -8.18% 269 247 -8.18% b) Children/Young Adult 1,109 1,215 9.56% 1,109 1,215 9.56% TOTALATTENDANCE 1,378 1,462 6.10% 1,378 1,462 6.10% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 192,076 200,069 4.16% 192,076 200,069 4.16% 10 COMPUTER RESERVATIONS 5,322 5,697 7.05% 5,322 5,697 7.05% 11 NEW ITEMS a) Adult 901 1074 19.20% 901 1,074 1910% b) Children/Young Adult 905 418 -0.53812 905 418 -5181% Collection size 260,948 261,990 0.40% 260,948 261,990 0.40% 12 VOLUNTEER HOURS 688.5 803 16.63% 689 803 16.63% 13 ROOM BOOKINGS 131 145 10.69% 131 145 10.69% Page 214 of 278 - Correspondence dated February 17, 2010 from Mayor Tony ownship of www.springwater.ca T *rss, 2231 Nursery Road SpriAgwater Minesing, Ontario LOL1Y2 Canada February 17, 2010 Mayor Harry Hughes & Council FEB 7 4 2010 Township of Ora-Medonte ORO-MEDON TE 148 Line 7 South Box 100 Oro ON LOL 2X0 RE: Mayor's Annual Log-Sawing Contest - The Elmvale Maple Syrup Festival Dear Mayor Hughes & Council: It is with pleasure that I invite you to compete in the Mayor's Annual Log-Sawing Contest taking place once again at the Elmvale Maple Syrup Festival. This year's Festival takes place on Saturday, April 17, with the Log-Sawing Contest scheduled to commence at 12:00 noon following the Opening Ceremonies. We are asking all participants to meet at the Main Stage (corner of Yonge and Queen Streets in Elmvale) at 11:45 a.m. in preparation for the competition. Please put your team(s) together accordingly and contact Jennett Mays at iennett.mays(cD-springwater.ca or via telephone at (705) 728-4784 ext. 2067 to RSVP with the names of your lumberjacks. We would like to encourage municipalities to extend a challenge to another municipality, and we will make every effort to see that you are paired up for the competition. If you do not have a partner, we can partner you with another lumberjack on the day of the event! This year there will also be a women's only competition. Please indicate whether you would like to participate in the women's only, or mixed competition. As in previous years, this invitation has been extended to a number of local dignitaries, including area MPs, MPPs and representatives from neighbouring Municipal Councils. I hope to see everyone out to support this worthwhile and fun community event. Sincerel Tony Guergis Mayor, Township of Springwater ton .guergisRspringwater.ca Phone: 705-728-4784 Office of the Mayor Fax: 705-728-6957 Page 215 of 278 - Correspondence dated February 24, 2010 from Rod Harris, re:... February 24, 2010 Township of Oro-Medonte P.O. Box 100 Oro Station, Ontario LOL 1 XO FEB 2 4 2010 OFi0-A4E 71111,.. ~NTE Mayor Harry Hughes Deputy Mayor Ralph Hough Members of Council RE; Prohibiting the placement of election signs on public property Gentlemen; In addition to the inevitability of death and taxes, 1 would submit that the election of public officials is equally certain. In advance of provincial and federal elections in the next two years, it is my proposal to council that the Township of Oro- Medonte demonstrate forward thinking leadership in our battle against unnecessary garbage, specifically the creation and erection of election signs. The Site 41 debacle should be a wake up call to all of us. We simply have to examine every possible way to reduce the amount of garbage that we produce. It is my proposal that council initiate a ban on the posting of election signs on public property thereby eliminating them from their ultimate destination, the dump. It would,be nice if they could be banned entirely, but I would expect that Freedom of Expression may in fact permit homeowners to put them on lawns and in windows regardless. My target is the unsightly adornment of every high traffic corner in our Township during the campaign period with multiple signs of the same name and varying sizes. I propose that the Township of Oro-Medonte enact a by-law prohibiting the placement of election signs on public property for the following reasons: 1) The signs are unlikely made of anything recyclable. The plastic sleeves (over wire frames) have no recycle option in the County, Orillia or Barrie. Corrugated vinyl signs are made of Type 3 PVC, entirely non recyclable nor bio- degradable. I doubt that any are made of wood due to cost, or paper due to longevity. Page 216 of 278 - Correspondence dated February 24, 2010 from Rod Harris, re:... Proposal to ban erection of election signs on public property 2) The signs are unsightly. In these times of increased focus on driving, we don't need additional visual distractions. 3) 1 respectfully submit that the signs have little real purpose. In fact I find the process somewhat troubling based on it appearing to reduce the campaign to little more than a popularity I brand recognition process. It is no different than the methodology used by Coke or Pepsi to get us to buy their product. I honestly would not hope that our campaigners are using this method in the hope that the hapless electorate are standing in the voting booth marking an " X " on the name they most recognize versus the name of the person they have made a decision to vote for. 4) New candidates may have difficulty in the cost of purchasing these signs and thereby are disadvantaged by less visibility. Again hopefully we are not electing people on the basis of how many signs they can nail up. 5) Candidates will be encouraged to get their message across in more meaningful ways and hopefully in ways that are environmentally responsible and can provide more information that just their name. On the heels of this by-law, 1 would hope the wording would include all elections, including those at the Federal and Provincial levels. I would also encourage our Township leaders, in announcing the By-Law would encourage residents to attend Town Hall functions or other rally events to show their support for candidates as opposed to erecting signs. I thank you for your consideration of this proposal. Regards Rod Harris Rod Harris 57 Mill Pond Road RR 4 Coldwater, Ontario LOK 1 EO (but we live in Coulson) 705-835-0000 Page 217 of 278 - Correspondence dated February 19, 2010 from John Britten, Pr... Orillia District Snowmobile Club Box 582, Orillia, Ontario L3V 6K5 February 19, 2010 RECEE. N Mayor Hughes and Council, 7ED Township of Oro Medonte FEB 2 3 2010 Box 100 oRo-MEDONTE Oro, Ontario LOL 2X0 Dear Mayor Hughes and Council Members: In the fall of 2008, Council determined that a $500.00 Administrative Fee should be paid by the Snowmobile clubs for the use of the trail system within the Township. After the fee was paid, the Orillia District Snowmobile Club then successfully applied for a grant of $500.00 for brushing that was completed along the roadways. Rather than continue with this practice, the Club is asking for a reprieve and that you waive the administrative fee of $500.00 with the understanding that we have completed work by brushing along Concession 10 north of Horseshoe Valley Road, and also along the Bass Lake Side Road between the 10"' Line and the 12'x` Line for the 2010 season. We are aware that further brushing should be done along Ingram Side Road, and will plan to do so before another season of sledding. Should further brushing be required along roadways where trails are placed, be assured that the work will be completed. Furthermore we annually prepare the Rail Trail for the winter operations and are sure that all safety signage is in place. Thank you for your support in helping us provide safe snowmobile trails within the area. We look forward to working cooperatively with the Township of Oro Medonte in the future. Yours truly, John Britten, President Anna Arnold, Secretary Page 218 of 278 - Correspondence dated March 1, 2010 from Len Leach re: Lake S... Len Leach 335 Bass Lake Road East Oro Station, Ontario LOL 2EO March 1, 2010 Mayor, Council and CAO Corporation of the Township of Ora-Medonte 148 Line 7 South, PO Box 100 Oro, Ontario LOL 2XO i MAR 0 1 2010 Dear Members of Council and Administration: Please consider this letter my expression of interest to represent the Township of Oro- Medonte as a member of the highly anticipated new Governance Board of the Lake Simcoe Regional Airport. I am a 45 year resident of the Township of Oro-Medonte. I am also the proprietor of a trucking company that has been established for over 50 years and located in Rexdale and have a 35-year aviation background as a licensed pilot and a user of the Lake Simcoe Regional Airport. I have also had the privilege of establishing an excellent relationship with airport management and enjoy working with our professional operations team. I have represented the Township of Oro-Medonte, as a Citizen member on the Lake Simcoe Regional Airport Commission for several years with an active and complete attendance of all Commission meetings as well as all Sub-Committee responsibilities. I was proud to have been an involved participant of the Commission and most recently in the capacity of President, and of the numerous milestones reached. Of the various accomplishments perhaps the most notable is the successful planning and execution of a long overdue airport expansion. It is for this specific reason and at this pivotal time in the airport's evolution that I feel some continuity is a definitive requirement of the new board. In combination with my aviation and business background, as well as my position on the airport Commission since January 2001, 1 feel that I can continue to contribute to the improvement of the Lake Simcoe Regional Airport and provide stability to the various, on-going and exciting developments currently under way. I would like to thank you for your consideration of this request and hope to receive your favourable response. If you have any questions, please do not hesitate to contact me at 835-2445. Sincerely, Len L ach Page 219 of 278 - Correspondence dated February 23, 2010 from Bruce Keeling, C... WQ~D4Q,~ ~ ~ d #1 Y?~ ~ ,'fi"*;~'~P3.~ @.d' F h"„~ ~90 ~ ➢F ~r~ 5~.& lR~~15i+e,Y' +..~iR.& r~ ~ gee ee E 1 ~ ~ +4 Yy1d.~Y i j P i 1-Lf 7 r,q~fHuronia Woodland Owners Association c/o 1176 Line 6 North, RR # 1 Oro Station, Ontario LOL 2E0 February 23, 2010 Oro Medonte Township Municipal Office P.O. Box 100 Oro, Ontario LOL 2XO Attn: Mayor Harry Hughes & Members of Council Gentlemen, We wish to extend our sincerest thanks to Oro Medonte Township Council and the OMEGA Committee for your generous support and confidence in our Maple Tree Replacement Program. Our project has been ongoing since 2007 and each year the numbers increase. Performance to date is as follows: Year Results 2007 1500 trees distributed 2008 1500 trees distributed 2009 1700 trees distributed 2010 2200 trees to be distributed To date the largest percentage of trees have been place in Oro Medonte Township and this year it appears to be the same pattern. We are expanding our Program this year to include Maple Seed Gathering which will ensure a local source for a continuing supply of trees. Would the Council consider this year a special tree planting ceremony at the Township Offices? We have Sugar Maples and Red Maples available. We can accommodate you also for trees in parks or roadways throughout the Township. VV& ~-ri C 3iP tf { aJ ',t~ " Vri 'Mpa wzve c a aP ~'t rw'`s' for kw f ra.4r e Page 220 of 278 - Correspondence dated February 23, 2010 from Bruce Keeling, C... Page 2 Our project continues to gain notoriety and the trees will be in short supply very soon. Last year we could have distributed 600 additional trees. These orders were carried over to 2010. Again, sincerest thanks and we look forward to hearing from you shortly. Kindest regards, Bruce Keeling, Chair Maple Tree Replacement Program Cc: OMEGA Committee Oro Medonte Township Municipal Office P.O. Box 100 Oro, Ontario LOL 2X0 Neil Craig, Chair, Huronia Woodland Owners Association Al Winters, Secretary, Huronia Woodland Owners Association Page 221 of 278 - Oro-Medonte History Association, minutes of meeting held on January 18, 2010 Minutes Oro-Medonte History Association Attendance: Allan Howard, chair; Geoffrey Booth, vice-chair; Bruce Wiggins, Sheila Kirkland, secretary; Sandy Agnew, Councilor Regrets: Jadeen Henderson Minutes of the November 26, 2009 meeting. Moved by Bruce Wiggins and seconded by Geoffrey Booth that they be accepted as circulated. Passed. Old Business 1. Monthly column for the Orillia Today/Barrie Advance: Bruce has started two articles. The first is an article on the Little Red Brick church and this will be submitted to Sandie Spattz for an upcoming Parks & Rec. brochure. The article on Fail-valley that Allan had previously written will be submitted to the Advance/Today. 2. Rail trail: Geoffrey will pick the pictures and Joanna McEwen will do the didactic. Work is ongoing. 3. Banners: the first one is done and ready. It can be signed out when needed. It has the interim new OMHA logo on it. 4. Rita Whiston has again donated another S40 from her print sales of the African Church. New Business I . It is with regret that we received notification from Margaret Prewar that she is resigning from the Oro-Medonte History Association. Margaret contributed greatly to our many successes in the past years. 1 Moved by Bruce that we frame Rita's donated print, of the African church, at the Hawkestone Village Frame Shop. Seconded by Sheila. Passed 3. Bruce, Geoff and Jadeen supplied information to Pat Richards and Joanna McEwen for a nomination of the OMHA by Crown Hill Women's Institute for a Provincial History award. 4. Allan framed a print of the African Church done by Rita Whiston and it was delivered to Helen Millar (descendent of the Black settlement of Oro) 5. All of us were invited to the screening of "Raise the Spirit" documentary of the 160t" Anniversary of the Oro African Church-NHS done by Rogers TV and it will take place on January 28 from 6-8pm in Barrie. 6. Allan and Jadeen presented to the Guthrie W.I. for Black history. 7. Need to have direction from Council regarding the War 1812 funding/activities for OMHA involvement as opportunities for funding are starting to open up. 8. Bruce will meet with Shawn and Samah regarding funding, media for 1812 and our logo. 9. Allan suggests we review our Terms of Reference in view of reducing the length of office to 2 years from 3 at an upcoming meeting. 10. Bruce gave us a brief update on Heritage Day for this year. Page 222 of 278 - Oro-Medonte History Association, minutes of meeting held on Correspondence 1. Sympathies to Bruce Wiggins and family on the recent loss of his Aunt. 2. News & Views newsletter from the Simcoe County Historical Association received. 3. Simcoe County Historical Association membership renewal for 2010 received and will be submitted for payment. 4. Orillia Museum of Art and History solicitation for donations letter received. Next meeting is January 25, 2010 regarding the Carley Hall designation only will be held at the Northway Restaurant at 6pm. Next OMHA meeting is February 22, 2010 at 6pm at the Northway. Adjourned at 7:35 pm. Respectfully recorded and submitted by Sheila Kirkland Page 223 of 278 - Correspondence dated March 9, 2010 from Roy Maddox, Presiden... From: Roy Maddox To: Binns, Shawn Cc: Barry Wilkinson Sent: Tue Mar 09 12:58:50 2010 Subject: Trail work Hi Shawn, On behalf of all the snowmobilers I would like to thank Oro-Medonte Township for allowing the use of the trail system. Without the generosity of the many landowners there would be no snowmobile trails. The Sno Voyageurs Club which groom the rail bed from Barrie to the fifth line of Oro-Medonte, cut back the overhanging branches and brush on the sides of the trail in February with our brush cutter that we attached to the groomer. We are requesting that Council give us credit for this work performed as anyone using this trail will benefit and this can be used to offset our payment to Oro-Medonte of $500 as per our agreement. I trust this will be acceptable to council and I wish to thank you in advance. If you have any questions regarding this matter, please do not hesitate to contact myself at. Yours truly, Roy Maddox President Sno Voyageurs Snowmobile Club fter V*ya"U r club P.O. Beat 20472 Sadie, On. L410 GE8 705-726-1935 ar~tv'oy~eur2~w.~so8±re„net YO)T4TABEIBS Odyan volunieen-5"Irrtgthe, sn'aw€ 0biling Community since 1973" Roy Maddox 705-722-$279 Ray Schaefer 745-723-8431 Barry Wilkinson T05-72&8007 H, 791-1781 cell; 730.1551 W ba" 1 mms 705-71 5-1 9 53 ctdl G" F-m4ls 705-72'2-6977 Wif & Betty Trahan 905.936-2461. 416.52'5-.981 coil John & Brander Schut 7015-812.-1389 Bk114Y11 art X05 726 878& ~kfon Stantarvilie 7DS~?~-1$'St~ Ge9r~e,Ttrrta~ 703.7?-d}075 Page 224 of 278 - A By-law t... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-015 A By-law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro-Medonte and The Corporation of the City of Barrie for the establishment of a Municipal Services Corporation (Lake Simcoe Regional Airport) And to Repeal By-law Nos. 2002-060 and 2002-061 WHEREAS the City of Barrie and the Township of Oro-Medonte are members of the existing non-share capital corporation incorporated under the Corporations Act (Ontario) under the name "Lake Simcoe Regional Airport" ("LSRA"); AND WHEREAS the LSRA manages and operates a regional airport ("Airport") capable of handling a broad range of aircraft, including helicopters and commercial jet aircraft; AND WHEREAS the City of Barrie, the Township of Oro-Medonte and the City of Orillia previously entered into an agreement made the 10`x' day of June, 2002 (the "Old Agreement") in relation to the management, operation and governance of the Airport; AND WHEREAS section 203(1) of the Municipal Act, 2001 (Ontario) and Ontario Regulation 599/06 (as amended by Amended Ontario Regulation 371/07) permits the establishment of a new corporation ("Newco") formed under the Business Corporations Act (Ontario) ("OBCA") and designated as a "municipal services corporation"; AND WHEREAS the proposed name of Newco is the "Lake Simcoe Regional Airport Inc."; AND WHEREAS as required by the Municipal Act, 2001 (Ontario) and related Regulations in connection with forming a "municipal services corporation", the Township of Oro-Medonte will be required to (i) prepare a "Business Case Study" in respect to Airport and the proposed transfer of its assets and liabilities to Newco (as per Section 6 of the Regulations), (ii) hold "public consultations" with the public about the proposal to establish Newco (as per Section 8 of the Regulations) and (iii) adopt and maintain an asset transfer policy ("Asset Transfer Policy") in respect to transfers to corporations (as per Section 7 of the Regulations), AND WHEREAS the City of Barrie and the Township of Oro-Medonte propose to enter into a new agreement (the "New Agreement"), in substitution and replacement of the Old Agreement, in respect to, among other matters, (i) the operation, management and improvement of the Airport in the name of Newco and (ii) the governance of Newco by its shareholders thereof; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and the Clerk are hereby authorized to execute, on behalf of the Township of Oro-Medonte, the Lake Simcoe Regional Airport Agreement, a copy of which is attached hereto and forms part of this By-law as Appendix "A". 2. This by-law shall take effect on the final passing thereof BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 225 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 LAKE SIMCOE REGIONAL AIRPORT AGREEMENT This AGREEMENT made this day of 2010. BETWEEN: THE CORPORATION OF THE CITY OF BARRIE (hereinafter called "Barrie") OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called "Ora-Medonte") OF THE SECOND PART - and - LAKE SIMCOE REGIONAL AIRPORT INC. (hereinafter called the "Corporation") OF THE THIRD PART WHEREAS Barrie and Oro-Medonte are the only members of the non-share capital corporation incorporated under the Corporations Act (Ontario) under the name "Lake Simcoe Regional Airport" ("LSRA" AND WHEREAS the LSRA manages and operates an airport (the "Airport") capable of handling a broad range of aircraft, including helicopters and commercial jet aircraft; AND WHEREAS the LSRA has, heretofore, been administered by the Lake Simcoe Regional Airport Commission ("Commission"); AND WHEREAS Barrie and Oro-Medonte have now agreed to transfer the assets, liabilities and undertakings associated with the Airport and the LSRA, to the Corporation, a company formed under the Business Corporations Act (Ontario) and designated as a "municipal services corporation" under the Municipal Act, 2001 (Ontario) and the regulations thereunder; AND WHEREAS Barrie and Oro-Medonte are sometimes referred to herein as the "Parties" or the "Shareholders"; AND WHEREAS THIS AGREEMENT WITNESSES that in consideration of the premises and the mutual covenants and agreements herein contained and expressed, the Parties hereto covenant and agree as follows: 1.0 PRIOR AGREEMENTS 1.01 All prior agreements relating to the LSRA and/or the Commission, as between Barrie and Oro-Medonte, are hereby terminated. 2.0 REPRESENTATIONS AND COVENANTS 2.01 The Airport consists of an aerodrome located on those lands described in Schedules A and B hereto (the "Airport Lands"). 2.02 Effective with the transfer of the assets and liabilities associated with the Airport and the LSRA, the Corporation shall now manage, operate, maintain and improve the Airport, all as more detailed herein. 2.03 The Parties hereto covenant and agree that the Airport shall be maintained and operated in compliance with the applicable federal, provincial and municipal requirements as they are in force from time to time. For greater certainty, the Parties hereto agree that any development at the Airport including airport-related commercial development, will be subject to the by-laws and regulations of Oro- Medonte or any successor thereto, including, without limiting the generality of the foregoing, zoning, site plan control and building by-laws and regulations. 3.0 BOARD OF DIRECTORS: 3.01 The Parties hereto agree that the board of directors (the "Board") of the Corporation shall, until otherwise agreed by the Parties, consist of seven (7) members and furthermore, that five (5) members of the Board shall be appointed by Barrie and two (2) members of the Board shall be appointed by Oro-Medonte. Page 226 of 278 - A By-law t... Appendix 'W - Township of Oro-Medonte By-law No. 2010-015 Appointments 3.02 Subject to section 3.05 herein, the Board nominees are to be appointed by each Party's respective municipal council ("Council") to serve at the pleasure of the appointing Council and to represent the Parties hereto. 3.03 Subject to the discretion of each respective appointing Council to replace their representative nominee(s) at any time, the Council's of each Party shall endeavour to make their appointments to the Board on a rotating basis for a term of two (2) years. Vacancy 3.04 In the event of a vacancy occurring to a Board seat, the Council with the vacant position shall appoint a new representative member to fill that vacancy forthwith, but only for such length of time necessary to enable the new representative member to complete the term of the previous representative member. Re-Appointment 3.05 Notwithstanding section 3.02 above, each representative member may be eligible for reappointment provided that no representative member shall serve for more than three (3) consecutive terms. President, Vice-President and Secretary-Treasurer 3.06 The positions of the offices of the President, Vice-President and Secretary- Treasurer shall be elected by the Board annually. Initially, legal representatives from Barrie and Oro-Medonte will be Co-Presidents to faciliate the election of the President, Vice-President and the Secretary-Treasurer. All officers shall be appointed at the pleasure of the Board. Sub-Committee(s) 3.07 The Board may, from time to time, require that an ad hoc committee(s) be struck to investigate and report on a certain matter to the Board and such committee shall be appointed by the President. Quorum 3.08 A quorum of the Board shall consist of four (4) members provided that one (1) member in attendance is from Ora-Medonte. In the event that a quorum of the Board is not present due to the absence of a nominee of Ora-Medonte, such meeting shall be adjourned for seven (7) days and, if at such reconvened meeting, a nominee of Ora-Medonte is still not present, a quorum for such meeting shall nonetheless exist if any four (4) members are in attendance. The Chairman of the Board shall not have a casting vote in the event of a deadlocked item. A quorum of shareholders shall exist when holders of common shares representing at least sixty percent (60%) of the common shares of the Corporation are in attendance for a duly convened meeting of Shareholders. In lieu of a meeting, the Board and the Shareholders may pass a resolution by a written instrument executed by all directors or Shareholders, as the case may be. Entrust LSRA 3.09 Upon execution of this Agreement, the Parties shall entrust the overall management of the Airport to the Board for the benefit of the Parties to this Agreement. 4.0 FINANCIAL MATTERS Apportionment Percentage 4.01 The Parties agree that all monies contributed for the maintenance, operation, capital or borrowing charges attributed to the Corporation shall be on an apportioned percentage basis as follows: Barrie - 80%; Oro-Medonte - 20%. This percentage is to be applied to the budgeted costs (costs after applying all sources of operating revenue other than municipal contributions or other contributions in section 5.03 of this Agreement) to determine the dollar contribution required by each Party. Page 227 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 Maintenance and Operational Monies 4.02 The Parties agree that monies required for the maintenance and operation of the Corporation/Airport, as may be required and determined by the Board, shall be requested of the Parties, on an annual budgetary basis, for their respective Council approval. Where a Party of Parties do not approve the amount as required in section 5.01 herein, the Corporation may proceed at the previous year's agreed upon amount for the maintenance and operation of the Corporation until such time as a resolution is reached, in accordance with Section 13.0 herein. Capital Monies 4.03 Subject to the requirements in section 5.0 of this Agreement, the Parties agree that monies required for capital expenditures, as may be required and determined by the Board, shall be requested of the Parties, on an annual budgetary basis, for their respective Council approval. In the event of any disagreement regarding same, the Parties will submit the matter for dispute settlement in accordance with section12.0 herein. In the interim, the Corporation will not proceed with the portion of the capital expenditure under dispute. Borrowed Monies 4.04 The Parties agree that the Corporation, with the consent of the Parties hereto, may borrow such amounts of monies as approved by the Parties for future development of the Airport. Percentage Payments and Allocation 4.05 The Parties agree that the payments requested of each Party in section 4.02, section 4.03 and section 4.04 shall be calculated in accordance with the percentage allocations outlined in section 4.01. 4.06 The Parties agree that debt obligations incurred for borrowed monies as permitted in section 4.04 shall, for the purpose of calculating each Party's contribution or liability, be allocated among the Parties in accordance with the percentage allocations outlines in section 4.01. 5.0 FINANCIAL MANAGEMENT Budget 5.01 The Board is entrusted with the financial management of the Airport as hereinbefore provided and shall have the further right and be responsible to oversee management of the Corporation prepare budgets, (operational, capital and including reserve transfers) on an annual calendar year basis for the approval of each of the Parties on or before November 1 of each year. 5.02 It is understood and agreed that any Party may return the budget to the Board for explanation or review. Special Reserve Accounts 5.03 The Corporation is hereby entitled to receive contributions or donations from third parties to be applied for specific operating or capital expenditures. For such purposes, the Corporation shall be entitled to establish and maintain separate operating and capital reserve account(s) and to direct such contributions to the account(s). Such contributions shall not be applied to the budgeted amounts calculated in accordance with s.4.0 and s.5.0 of this Agreement. Page 228 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 Invoicing 5.04 The Corporation may invoice each Party for their share of the annual operating and capital budget, such invoiced amounts due and payable by each Party in accordance with the following priorities: Operatinq (a) 50% of the amount of the previous year's share to be invoiced by December 151. This amount shall be due and payable on January 15` of the following calendar year; (b) 50% of such Party's share of the approved budget for the current calendar year calculated and invoiced by June 1s`. This amount shall be due and payable on June 30"' of that year; Capital (c) the capital requisition to be invoiced 15 days after the approval of both Parties. Financial Statements 5.05 The Board shall oversee the preparation of audited financial statements for the Corporation for the fiscal period ended December 31 in each year and such audited statements must be provided to each Party by no later than March 31" of the same year in which the statement is prepared. 5.06 Unless changed by resolution of the Shareholders, the auditors of the Corporations shall be BDO Dunwoody LLP. Default 5.07 (a) In the event of any Party defaulting on a payment as set out in s.5.04 (a), (b), and (c), the Corporation may recover the payment, with interest to be charged to the defaulting Party on the unpaid portion of its apportionment remaining after the effective due dates in any year, at the rate the Corporation would be required to borrow money at the relevant time whether or not the Corporation is actually required to borrow such money. Upon default, the defaulting Party shall not be entitled to exercise their management rights pursuant to this Agreement, for the period of default. (b) Where any Party is in default of their payment obligations in s.5.04 herein, and such defaulted payment and interest is at least equal to the Party's respective initial contribution to the Corporation, then any non- defaulting Party may terminate the defaulting Party's participation and rights under this Agreement, upon ninety (90) days' written notice. (c) The Parties hereby agree that, in the event of default and notice under s.5.07 (b), the defaulting Party has no further right or remedy against the other party or the Corporation. (d) In the event of default, the Corporation may proceed with the approved budget expenditures for one additional fiscal year, in accordance with the approved budget. (e) Any failure by the Corporation or of any non-defaulting Party to exercise their remedies pursuant to this Agreement is deemed no to be a waiver of any rights it has under this Agreement. Insurance: 5.08 The Corporation shall be required to maintain adequate and up-to-date liability insurance. Available Grants. Etc. 5.09 The Corporation and its Shareholders shall take all steps necessary to obtain revenues and required funding including all applications to obtain grants for the development, operation and maintenance of the Airport from any source. Page 229 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 Revenue Accountability 5.10 The Corporation will ensure that the amount of such grants are accounted for in the Budget from year to year along with any other revenues obtained by the Corporation. Leasin 5.11 In the interest of generating revenue, the Corporation is authorized to lease any property or space under the control of the Corporation but not deemed for airport- related purposes, for a period not to exceed twenty-one (21) years less on (1) day. The Parties agree that the proceeds from any such lease shall remain with the Corporation to be applied against the annual operating, maintenance and improvement costs of the Corporation. Such lease proceeds will be accounted for in the annual budget. Expenditure Controls 5.12 Except as provided in s.5.07(d), the Corporation shall only have the right to make expenditures in accordance with the current budget authorized by the Parties hereto, and to ensure that the Corporation shall not without the prior consent of the Parties hereto, spend any monies that have not been authorized in the current budget. Expenditures 5.13 Each Party is required to submit to the Corporation an invoice for any Airport expenses for approval and payment. Taxes 5.14 In the event that Barrie is subject to taxes on its ownership of the Airport lands in the Township of Ora-Medonte, then Oro-Medonte shall refund to the Corporation that portion of the aforementioned taxes not attributable to the assessment for any school board or Country purposes. This provision shall not apply to lessees of occupied space assessed as taxable. Airport General Manager 5.15 The Corporation shall appoint an Airport General Manager who shall be the recording secretary for the Corporation with responsibility for the day-to-day management, operation and maintenance of the Airport, and for recommending improvements of the Airport to the Corporation. Secretary-Treasurer 5.16 Subject to the requirement for audited financial statements in s.5.05 herein, the Secretary-Treasurer may, but is not obligated, to utilize the services of the City of Barrie Treasury Department on a cost recovery basis to provide accounting services for the Corporation. 6.0 ADMINISTRATION AND VETO RIGHTS: Rules and Regulations 6.01 The Corporation may establish by-laws not inconsistent with the provisions of their Agreement for the conduct of its meetings and for the management of the Corporation and the furtherance of the projects authorized hereunder. 6.02 The Corporation may also make recommendations to the Shareholders for the construction of additional buildings or facilities, as the same may be from time to time required or desirable to achieve the goals of the Corporation. 6.03 In the interest of expediency or safety, the Corporation may recommend to the Shareholders the acquisition and/or provision of such navigational aids or aeronautical devices as many required by the Aeronautics Act (Canada) and/or the Regulations promulgated thereunder. 6.04 The Corporation, acting through its Board, shall ensure that air safety is the primary operational goal of the Airport. 6.05 The Corporation shall be responsible for all public relations regarding the Airport. Page 230 of 278 - A By-law t... Appendix 'W - Township of Oro-Medonte By-law No. 2010-015 6.06 The Corporation shall market the Airport in accordance with good promotional strategies. 6.07 Subject to the provisions of s.5.11 and s.8.0 of this Agreement, the Corporation may call for proposals and/or tenders from an appropriate person(s) with a view to entering into contractual agreements with the Corporation and/or the Shareholders, where applicable, to provide for the development, operation, maintenance and improvement of the Airport and, without limiting the generality of the foregoing, to provide for necessary leasing or sale arrangements with any person. 6.08 At all times the Corporation shall conduct its business in accordance with good business practices. 6.09 Notwithstanding any other provision in this Agreement to the contrary, each Party's respective Council must approve: 1. each annual budget; 2. each annual business plan; 3. any admission of a new shareholder(s); 4. the appointment of each Party's respective director(s) to the Board; and 5. any amendment to this Agreement. 7.0 OWNERSHIP OF LANDS: Ownership 7.01 The Parties acknowledge and agree that Barrie holds, and shall continue to hold, title to the Airport Lands described in Schedules "A" and "B" in trust for the Parties to this Agreement and that any sale or other disposition of such lands will be in accordance with s.8.0 and s.12.01. 8.0 DISPOSITION OF AIRPORT LANDS: 8.01 The Parties agree that none of the Airport Lands described in Schedule "A" or "B" of this Agreement or any lands subsequently purchased for the Corporation shall be disposed of except on the approval of the Shareholders and subject to the approval of Transport Canada (if required). 8.02 If any Airport Lands described in Schedules "A" and "B" to this Agreement should be disposed of, the Shareholders shall, unless the Shareholders otherwise agree to direct some or all or the proceeds of dispostion of the Airport Lands to be given to the Corporation for its working capital needs, share in the proceeds in the following manner: (i) Barrie 80% (ii) Oro-Medonte 20% 8.03 If any Airport Lands are said, the purchaser(s) of such Airport Lands must comply with all applicable laws in place at the time of sale including, without limitation, all zoning, site planning and environmental rules and regulations then in force. 9.0 ORO-MEDONTE BY-LAW(S): 9.01 Ora-Medonte agrees to consider the passing of a by-law(s) to effect any changes to their Zoning By-laws or Official Plan necessary to give effect to the foregoing intentions of the Parties and in order to comply with the Aeronautics Act (Canada) and the Regulations promulgated thereunder. 10.0 NEW SHAREHOLDERS 10.01 The Parties agree that in the event another municipality wishes to became a Party to the within Agreement, it shall apply in writing to the Corporation and acceptance shall be subject to the approval of the Parties to this Agreement, upon such terms as agreed to by the Parties. Page 231 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 11.0 WITHDRAWAL FROM AGREEMENT: 11.01 A Party to this Agreement may, upon delivery of one year's written notice to the office of the clerk of every other Parry and to the Secretary/Treasurer of the Corporation, withdraw from this Agreement. In the event of such withdrawal, any and all funds paid, or authorized to be paid, under s.4.01 of this Agreement shall remain with or be paid to the Corporation. 12.0 DISPUTE SETTLEMENT MECHANISM: 12.01 The Parties agree that if any dispute arises in connection with any of the provisions herein contained among any of the Parties hereto that cannot be resolved by negotiation, such dispute shall be referred to mediation for mandatory Alternative Dispute Resolution, and a Mediator shall be selected from the list of approved Mediators of the Superior Court of Justice, County of Simcoe, and such mediation is to take place within thirty (30) days of such referral. Any dispute among the Parties which cannot be resolved by such mediation shall, only with the consent of the Parties, be submitted to arbitration pursuant to the Arbitration Act (Ontario). 13.0 DISSOLUTION OF CORPORATION: 13.01 Where all Shareholders agree by resolution, the Corporation may be dissolved. Upon dissolution, the proceeds of the disposition of all Airport Lands shall be in accordance with s.8.02 herein and other assets of the Corporation shall be distributed amongst the Parties hereto in accordance with the proportions set out in s.4.01 of this Agreement. Any disposal of the Airport Lands and assets of the Corporation, in a circumstance of dissolution, shall be in accordance with the federal Financial Assistance Agreement between The Oro-Barrie-Orillia Airport Commission and Her Majesty the Queen in Right of Canada (Ministry of Transportation) dated December 23, 1991. 14.0 REVIEW AND AMENDMENTS: 14.01 The Parties agree that they will review this Agreement every three years. The Agreement may be reviewed in the interim period, at the request of any Party. Any amendment to this Agreement shall be made only with the consent of all Parties and any such amendment(s) shall be in writing. 15.0 SIGNATURE TO THE AGREEMENT: 15.01 IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be executed and sealed under the hands of their proper officers. 15.02 This duly authorized Agreement shall come into effect the day of , 2010. THE CORPORATION OF THE CITY OF BARRIE MAYOR - Dave Aspden CLERK - Dawn A. McAlpine THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR - H.S. Hughes CLERK - J. Douglas Irwin Authorized by: City of Barrie By-law No.: Township of Oro-Medonte By-law No.: 2010-015 5822588.8 Page 232 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 SCHEDULE°A" TO LAKE SIMCOE REGIONAL AIRPORT AGREEMENT PROPERTY PURCHASED FOR AIRPORT SITE: The following property has been purchased for the construction of the Airport: (a) Vicic property East Half Lot 17 and Pt. East Half Lot 18, Concession 7, Township of Oro, County of Simcoe - 150 acres ± (b) Buchan Oil Limited Pt. East Half Lot 18, Concession 7, Township of Oro, County of Simcoe - 50 acres ± (c) Marten property East Half Lot 19, Concession 7, Township of Oro, County of Simcoe - 100 acres ± (d) Cumming property Pt. West Half Lot 18, Concession 7, Township of Oro, County of Simcoe - 94.8 acres ± (e) Beer property East Half Lot 17, Concession 6, Township of Oro, County of Simcoe - 100 acres ± (f) Mortson property Pt. West Half Lot 17 and Pt. East Half Lot 18, Concession 6, Township of Oro, County of Simcoe - 45 acres ± (g) City of Barrie property Pt. West Half Lot 17, Concession 7, Township of Oro, County of Simcoe - 5.6 acres Page 233 of 278 - A By-law t... Appendix "X'- Township of Oro-Medonte By-law No. 2010-015 SCHEDULE°B" TO LAKE SIMCOE REGIONAL AIRPORT AGREEMENT The following property has been purchased for the construction of the Airport: (a) Kuch property Pt. West Half Lot 17, Concession 6, Township of Oro, County of Simcoe - 11.0 acres ± THE TOTAL NUMBER OF ACRES PURCHASED AS NOTED ON SCHEDULE "A!'& "B" IS 556.4± ACRES Page 234 of 278 <span style="font-weight: no... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-038 A By-law to Adopt an Asset Transfer Policy for the Municipal Services Corporation (Lake Simcoe Regional Airport Inc.) WHEREAS the City of Barrie and the Township of Oro-Medonte are members of the existing non-share capital corporation incorporated under the Corporations Act (Ontario) under the name "Lake Simcoe Regional Airport" ("LSRA"); AND WHEREAS the LSRA manages and operates a regional airport ("Airport") capable of handling a broad range of aircraft, including helicopters and commercial jet aircraft; AND WHEREAS the City of Barrie, the Township of Oro-Medonte and the City of Orillia previously entered into an agreement made the 10th day of June, 2002 (the "Old Agreement") in relation to the management, operation and governance of the Airport; AND WHEREAS section 203(1) of the Municipal Act, 2001 (Ontario) and Ontario Regulation 599/06 (as amended by Amended Ontario Regulation 371/07) permits the establishment of a new corporation ("Newco") formed under the Business Corporations Act (Ontario) ("OBCA") and designated as a "municipal services corporation"; AND WHEREAS the proposed name of Newco is the "Lake Simcoe Regional Airport Inc."; AND WHEREAS as required by the Municipal Act, 2001 (Ontario) and related Regulations in connection with forming a "municipal services corporation", the Township of Oro-Medonte will be required to (i) prepare a "Business Case Study" in respect to Airport and the proposed transfer of its assets and liabilities to Newco (as per Section 6 of the Regulations), (ii) hold "public consultations" with the public about the proposal to establish Newco (as per Section 8 of the Regulations) and (iii) adopt and maintain an asset transfer policy ("Asset Transfer Policy') in respect to transfers to corporations (as per Section 7 of the Regulations), AND WHEREAS the City of Barrie and the Township of Oro-Medonte propose to enter into a new agreement (the "New Agreement'), in substitution and replacement of the Old Agreement, in respect to, among other matters, (i) the operation, management and improvement of the Airport in the name of Newco and (ii) the governance of Newco by its shareholders thereof, as authorized by Township of Oro-Medonte By-law No. 2010-015; AND WHEREAS the City of Barrie and the Township of Oro-Medonte now jointly desire to transfer the assets, liabilities and undertakings association with the Airport and the LSRA, to a new corporation ("Newco") formed under the Business Corporations Act (Ontario) ("OBCA") and designated as a "municipal services corporation"; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Asset Transfer Policy, attached hereto as Schedule "A" and forming part of this by-law, is hereby adopted. 2. This by-law shall take effect on the final passing thereof BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 235 of 278 <span style="font-weight: no... Schedule "A" To By-law No. 2010-038 for The Corporation of the Township of Oro-Medonte ASSET TRANSFER POLICY The following Asset Transfer Policy is hereby adopted by the Township of Oro-Medonte in respect to the transfer of assets to the Lake Simcoe Regional Airport Inc., a municipal service corporation as contemplated under the Municipal Act, 2001 and related regulations including O.Reg 599/06 (as amended by Amended Ontario Reg. 371/07). 1. All transfers of assets and assumptions of liabilities shall be documented and evidenced by a bill of sale or other form of general conveyance and assumption document. A listing of assets and liabilities/commitments shall be attached to any such conveyance document. 2. All transfers of assets shall be effected in as tax efficient a manner as possible. In this regard, appropriate tax and/or accounting advice should be obtained prior to the transfer of any assets in question. 3. Relevant corporate and/or personal property searches shall be conducted to ensure that none of the municipal assets to be transferred is subject to any encumbrance or other security interest, unless same is to be a permitted encumbrance. 4. Council approval shall be obtained in respect to any proposed transfer of assets or liabilities. 5. All transfers shall be completed in accordance with the Municipal Act, 2001 and applicable regulations. Page 236 of 278 - Being a By... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-048 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Homire Subdivision -Warminster (2063334 Ontario Inc.), Plan 51 M-947 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with 2063334 Ontario Inc. (Homire Subdivision- Warminster) in December 2009 for twenty eight (28) residential lots on Galrich Court and Merrington Avenue. AND WHEREAS the requirements of this Subdivision Agreement with respect to the underground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: That the Certificate of Substantial Completion and Acceptance (Underground Works) for Homire Subdivision -Warminster (2063334 Ontario Inc.), Plan 51 M- 947 may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and 2063334 Ontario Inc. That the attached Schedule "A", Certificate of Substantial Completion and Acceptance (Underground Works) shall form part of this By-Law. 3. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 10TH DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 237 of 278 - Being a By... SCHEDULE "A" Page 238 of 278 - A By-Law to Amend By-Law No.... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-050 A By-Law to Amend By-Law No. 2007-015, "A By-Law to Appoint Representatives to Various Committees/Organizations" WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte is requested to appoint representatives to various external organizations; AND WHEREAS Council of the Township of Oro-Medonte did, on the 24th day of January, 2007, enact By-Law No. 2007-015 to appoint representatives to various committees/organizations; AND WHEREAS Council deems it necessary to amend By-Law No. 2007-015. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: The portion of Section 1 which reads, "1 a) That the following representative be appointed to the respective committees/organizations for the remainder term of Council: Lake Simcoe Region Conservation Authority Councillor Terry Allison". be deleted and the following be inserted: "1 a) That the following representative be appointed to the respective committees/organizations for the remainder term of Council: Lake Simcoe Region Conservation Authority Councillor Sandy Agnew". 2. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 239 of 278 - A By-law t... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-052 A By-law to Authorize the Execution of an Amendment to the Municipal Funding Agreement Between The Township of Oro-Medonte and The Association of Municipalities of Ontario WHEREAS Canada, Ontario and Ontario municipalities, as represented by AMO and Toronto entered into an Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities on June 17, 2005 (amended on June 20, 2007) (the "Canada-Ontario-AMO-Toronto Agreement"), whereby AMO agreed to administer funds on behalf of Ontario municipalities made available pursuant to the Canada-Ontario-AMO-Toronto Agreement on behalf of Canada; AND WHEREAS the Canada-Ontario-AMO-Toronto Agreement outlines a framework for the transfer of funds to Ontario municipalities, represented by AMO and Toronto with stable reliable and predictable funding for environmentally sustainable infrastructure purposes; AND WHEREAS Canada, Ontario and Ontario municipalities, represented by AMO and Toronto have amended the Canada-Ontario-AMO-Toronto Agreement on September 3, 2008, in order to confirm municipalities' Gas Tax Fund allocations to 2014; AND WHEREAS the Council of the Township of Oro-Medonte did, on the 16th day of November 2005, enact By-law No. 2005-120 authorizing the Mayor and Clerk to execute an agreement between The Corporation of the Township of Oro-Medonte and The Association of Municipalities of Ontario for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it necessary and desirable to pass a By-law to authorize the Mayor and Clerk to execute an amendment to the agreement with The Association of Municipalities of Ontario; AND WHEREAS The Municipal Act, 2001, S. 0. 2001, c. 25, as amended, Section 11, authorizes a municipality to pass by-laws with respect to the health, safety and well- being of persons; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to sign an amendment to the agreement between The Corporation of the Township of Oro-Medonte and The Association of Municipalities of Ontario, said amendment to the agreement attached hereto as Schedule "A" and forming part of this by-law. 2. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 240 of 278 - A By-law t... THIS AMENDING AGREEMENT made in duplicate this day of , 2010. BETWEEN: THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO (referred to herein as "AMO" ) -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (referred to herein as the "Recipient") WHEREAS Canada, Ontario and Ontario municipalities, as represented by AMO and Toronto entered into an Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities on June 17, 2005 (amended on June 20, 2007) (the "Canada-Ontario-AMO-Toronto Agreement"), whereby AMO agreed to administer funds on behalf of Ontario municipalities made available pursuant to the Canada-Ontario-AMO- Toronto Agreement on behalf of Canada; WHEREAS the Canada-Ontario-AMO-Toronto Agreement outlines a framework for the transfer of funds to Ontario municipalities, represented by AMO and Toronto with stable, reliable and predictable funding for environmentally sustainable infrastructure purposes; WHEREAS Canada, Ontario and Ontario municipalities, represented by AMO and Toronto have amended the Canada-Ontario-AMO-Toronto Agreement on September 3, 2008, in order to confirm municipalities'-Gas Tax Fund allocations to 2014; AND WHEREAS AMO and the Recipient have previously entered into a Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities; NOW THEREFORE this Amending Agreement witnesseth that: The preamble forms an integral part of this Amending Agreement. 2. Terms not defined in this Amending Agreement have the meanings assigned in the Municipal Funding Agreement For the Transfer of Federal Gas Tax Revenues Under The New Deal for Cities and Communities. a. Audit Statement definition is deleted and replaced as follows: "Audit Statement" means a written audit statement to be prepared and delivered to AMO as set out in section 7.1h hereto. Page 241 of 278 - A By-law t... b. End of Funds definition is deleted and replaced as follows: "End of Funds" means March 31, 2014. c. Infrastructure Program definition is deleted and replaced as follows: "Infrastructure Program" means Canada's infrastructure programs in existence at the time of the execution of this Agreement. d. Large Municipalities definition is deleted and replaced as follows: `"Large Municipalities" means those Municipalities with a 2006 National Census data population of 500,000 or more including the Regional Municipalities of Durham, Peel and York and the Cities of Hamilton, Mississauga and Ottawa. e. Treasurer definition is added: "Treasurer" means a municipal treasurer as defined in subsection 286(1) of the Municipal Act, 2009 (Ontario). f. Treasurer's Certificate definition is added: "Treasurer's Certificate" means a written statement by the Treasurer to be prepared and delivered to AMO as set out in section 7.1 i hereto and in the form identified in Schedule H attached. 3. Section 2.1 is deleted and replaced as follows: 2.1. Term. Subject to any extension or termination of this Agreement or the survival of any of the provisions of this Agreement pursuant to the provisions contained herein, this Agreement shall be in effect from the date set out on the first page of this Agreement, up to and including March 31, 2015. 4. Section 3.1 c is deleted and replaced as follows: c. ensure that there is no reduction in capital funding provided by Municipalities for Municipal Infrastructure. 5. Section 3.1 d is deleted and replaced as follows: d. In the case of Recipients that are Municipalities in excess of 100,000, in population, ensure that over the period of January 1, 2010 to March 31, 2014 the Recipient's capital spending on Municipal Infrastructure shall not fall below its Base Amount; and, 6. Section 3.1 a is added: Page 242 of 278 - A By-law t... e. ensure any of its contracts for the supply of services or materials to implement its responsibilities under this Agreement shall be awarded in a way that is transparent, competitive, consistent with value for money principles and pursuant to its adopted procurement policy. 7. Section 4.2 is deleted and replaced as follows: 4.2. Exception. For Large Municipalities, the list of eligible categories shall consist of no more than two (2) of the categories in Section 4.1 a. to f. 8. Section 5.4 is deleted and replaced as follows: 5.4. Retention of Receipts. The Recipient shall retain all evidence (such as invoices, receipts, etc.) of payments related to Eligible Costs and such supporting documentation must be available to Canada when requested and maintained by the Recipient for audit purposes in accordance with the municipal records retention by-law. 9. Section 6.7 is deleted and replaced as follows: 6.7. Expenditure of Funds. The Recipient shall expend all Funds by December 31, 2016. 10. Section 6.8 is deleted and replaced as follows: 6.8. GST and HST. The use of Funds is based on the net amount of goods and services tax or harmonized sales tax to be paid by the Recipient pursuant to the Excise Tax Act (Canada) net of any applicable rebates. 11. Section 7.1 h is deleted and replaced as follows: h. an annual Audit Statement, if Funds were applied to Eligible Costs incurred for Eligible Projects in respect of the previous Municipal Fiscal Year. An annual Audit Statement is to be prepared by the Recipient's auditor in accordance with section 5815 of the Canadian Institute of Chartered Accountants Handbook - Special Reports - Audit Reports on Compliance With Agreements, Statutes and Regulations, providing assurance that the terms of the Agreement have been adhered to and Funds received by the Recipient have been spent in accordance with the Agreement, 12. Section 7.1 i is added: I. a Treasurer's Certificate, if Funds were not applied to Eligible Costs incurred for Eligible Projects in respect of the previous Municipal Fiscal Year. A Treasurer's Certificate is to be prepared by the Recipient's Treasurer, providing assurance that activity related to sections 6.4, 6.5, and 11 has been conducted within the terms and conditions of the Agreement. 13. Section 7.2 is deleted and replaced as follows: 7.2. Outcomes Report.. The Recipient shall account in writing for outcomes Page 243 of 278 - A By-law t... achieved as a result of the Funds through an Outcomes Report to be submitted to AMO upon completion of an Eligible Project and to be made available publicly in manner consistent with financial reporting under the Municipal Act, 2009 S.O. 2001 c.25 by March 31St of the following Municipal Fiscal Year. a. The Recipient's Outcomes Report shall report in writing on the cumulative investments made, in a manner to be provided by AMO, including information on the degree to which these investments have actually contributed to the objectives of cleaner air, cleaner water and reduced greenhouse gas emissions. 14. Section 9.2 is deleted and replaced as follows: 9.2. Separate Records. The Recipient shall maintain separate records and documentation for the Funds and keep all records including invoices, statements, receipts and vouchers in respect of Eligible Projects that Funds are paid in respect of in accordance with the municipal records retention by-law. Upon reasonable notice, the Recipient shall submit all records and documentation relating to the Funds to Canada for inspection or audit. 15. Notwithstanding the date of execution of this Amendment Agreement, the provisions of this Amending Agreement are in effect as of January 1, 2010 and continue in effect for the duration of the term of the Municipal Funding Agreement For the Transfer of Federal Gas Tax Revenues Under The New Deal for Cities and Communities. 16. Section 14.3 is deleted and replaced as follows: 14.3. Addresses for Notice. Further to Section 14.1 of this Agreement, notice can be given at the following addresses: a. If to AMO: Executive Director Federal Gas Tax Agreement Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON M5H 3C6 Telephone: 416-971-9856 Facsimile: 416-971-6191 Email: gastax amo.on.ca Page 244 of 278 - A By-law t... b. If to the Recipient: Paul Gravelle Treasurer Township of Oro-Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Telephone: (705) 487-2171 Facsimile: (705) 487-0133 Email: pg ravel le@oro- medo nte. ca 17. Section 15.4 is deleted and replaced with the following: 15.4 Survival. The following schedules, sections and provisions of this agreement shall survive the expiration or early termination hereof: Sections 5, 6.7, 7, 9.3, 10.4, 10.5, 11, 12.3, 15.7, and Schedule G. 18. Section 16.1, Schedule A is amended as attached 19. Section 16.1, Schedule H is added as attached. 20. Except as amended herein, the provisions of the Municipal Funding Agreement For the Transfer of Federal Gas Tax Revenues Under The New Deal for Cities and Communities remain in full force and effect. Page 245 of 278 - A By-law t... IN WITNESS WHEREOF this Agreement has been executed by the duly authorized officers of the parties hereto as of the date first above written. RECIPIENT'S NAME: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By: ffix orporate Name: Date eal Title: Name: Date Title: THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO By: Title: Executive Director ffix orporate eal Date In the presence of: Witness Title: Director of Administration and Business Development Date Page 246 of 278 - A By-law t... SCHEDULE A SCHEDULE OF FUND PAYMENTS RECIPIENT'S NAME: The Corporation of the Township of Oro-Medonte The following represents the minimum Funds and schedule of payments over the life of this Amending Agreement. Year Schedule of Fund Payments • July 15th November 15th 2010 $307,225.46 $307,225.46 2011 $307,225.46 $307,225.46 2012 $307,225.46 $307,225.46 2013 $307,225.46 $307,225.46 Page 247 of 278 - A By-law t... SCHEDULE H TREASURER'S CERTIFICATE To the Association of Municipalities of Ontario As the Treasurer of the Corporation of <INSERT MUNICIPAL NAME>, I acknowledge that for the 20_ Municipal Fiscal Year, there were no Eligible Costs incurred for Eligible Projects under the Agreement. I confirm that the Corporation of <INSERT MUNICIPAL NAME>"received its Federal Gas Tax allocation for the 20_ Municipal Fiscal Year within the terms and conditions specified in section 6.4 of the Agreement. I also confirm that the carry-over of unexpended Funds followed the terms and conditions of section 6.5 of the Agreement. Specifically, the interest earned on unspent funds has been calculated on a reasonable basis, the interest was calculated on a similar basis as other reserve and reserve funds, and that the interest rate used is comparable to the one used for other reserve funds which are required to earn interest. I also confirm that the title to Municipal Infrastructure resulting from Eligible Projects is retained by the Corporation of <INSERT MUNICIPAL NAME> as specified under section 11.1 of the Agreement. As the duly appointed Treasurer of the Corporation of <INSERT MUNICIPAL NAME> I hereby certify that, as at December 31, 20_, activity related to the Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities dated <INSERT DATE ON MFA> between the Association of Municipalities of Ontario and the <INSERT MUNICIPAL NAME>, has been conducted within the terms and conditions set out in the Agreement. Name: Title: <INSERT MUNICIPAL NAME> Date Page 248 of 278 - <span style="font-size: 12pt; line-height: 115%; font-family... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2010-053 A By-law to amend the zoning provisions which apply to lands within Part of Lot 5, Concession 14 of Plan 51 R-32598 Part 2, municipally known as 1803 Warminster Sideroad, (Former Township of Medonte), now in the Township of Oro-Medonte (Twp of Oro-Medonte 2010-ZBA-02) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule 'A21' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 5, Concession 14 of Plan 51 R-32598 Part 2, municipally known as 1803 Warminster Sideroad, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from Institutional (1) Zone to the Residential One Exception 198 (RI *198) Zone as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. Section 7 - Exceptions of Zoning By-law 97-95 as amended is hereby further amended by the addition of the following subsection: "7.198 *198 -Part of Lot 5, Concession 14 of Plan 51 R-32598 Being Part 2, municipally known as 1803 Warminster Sideroad, (Former Medonte Township) (a) Notwithstanding "Table B1 Standards for Permitted Uses", the minimum lot area shall be 0.08 hectares and minimum lot frontage shall be 27 metres; 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 249 of 278 - <span style="font-size: 12pt; line-height: 115%; font-family... Schedule `A' to By-law No. 2010-053 This is Schedule 'A' to By-Law 2010-053 passed the 10t" day of March, 2010. ~ I fem. Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE (FILE 2010-ZBA-02) Page 250 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-054 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and PATRICIA LYNN FROST described as lands as follows: 478 Bass Lake Sideroad West Part of Lot 5, Concession 6, Parts 1, 2, 3, & 4 on 51 R29419; Former Township of Oro PIN 7405-70011 Roll# 4346-010-003-21110 Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D° shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 251 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... APPENDIX "A" SITE PLAN AGREEMENT - between - PATRICIA LYNN FROST - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS PT Lot 5 Concession 6, Former Township of Oro, PTS 1, 2, 3, & 4 on 51 R29419 478 Bass Lake Sideroad West PIN 7405-70011 Roll# 4346-010-003-21110 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE March 10, 2010 By-Law No. 2010-054 Page 252 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 Page 253 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this Ie day of March 2010, in accordance with Section 41 of the Planning Act. BETWEEN: PATRICIA LYNN FROST Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the operation of a bed and breakfast establishment on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the use as subject to "Site Plan Control; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 254 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be NIA. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "a', as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment, if applicable. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the operation of a bed and breakfast establishment as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 255 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b} U , hq tina All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419186, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. e) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work'), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100°!x) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Page 256 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of Page 257 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) Patricia Lynn Frost Owner ) The Corporation of the Township of Oro-Medonte } } per: } } } H.S. Hughes, Mayor } 1 J. Douglas Irwin, Clerk Page 258 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Patricia Lynn Frost. LEGAL DESCRIPTION OF LANDS 478 Bass Lake Sideroad West PT Lot 5 Concession 6, Former Township of Oro, PTS 1, 2, 3, & 4 on 51 R29419 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE PIN 7405-70011 Roll# 4346-010-003-21110 Page 259 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... SCHEDULE"B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Patricia Lynn Frost. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Page 260 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Patricia Lynn Frost. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($200) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA zo Page 261 of 278 - <span style="font-size: 11 pt; line-height: 115%; font-family... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Patricia Lynn Frost. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT WA LETTERS OF CREDIT AMOUNT NIA Letter of Credit to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 11 Page 262 of 278 - Being a By... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-055 Being a By-law to remove the Holding symbol applying to lands located at 478 Bass Lake Sideroad West Part of Lot 5, Concession6, Parts 1, 2, 3, & 4 51 R29419 Former Township of Oro; Township of Oro-Medonte, County of Simcoe PIN 7405-70011 Roll# 4346-010-003-21110 (Frost) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; AND WHEREAS Council has entered into a Site Plan Agreement (By-law 2010-054) with the property owner; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "478 Bass Lake Sideroad West, Part of Lot 5, Concession 6, Parts 1, 2, 3, & 4 of 51 R29419 Former Township of Oro; Township of Oro-Medonte, County of Simcoe being PIN 7405-70011 Roll# 4346-010-003-21110" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 263 of 278 - Being a By... Schedule 'A' to By-Law No. 2010-055 This is Schedule 'A' to By-Law 2010-055 passed the day of March, 2010. t Mayor Clerk H.S. Hughes J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE Page 264 of 278 <span style="font-we... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-056 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and 1198677 Ontario Limited WHEREAS Section 11 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, authorizes the Council of a Municipality to pass a by-law respecting water distribution; AND WHEREAS the Applicants have requested permission from the Municipality to connect to a municipal water system (Horseshoe Highlands Water System); AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Horseshoe Highlands Water System) upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement, shown as Schedule "A" attached hereto and forming part of this By- law. 2. That this By-law shall come into full force and effect on its final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 265 of 278 <span style="font-we... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of 2010. BETWEEN: 1198677 ONTARIO LIMITED Hereinafter referred to as the "Registered Owner" - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter referred to as the "Municipality' A description of the land affected by this Agreement is as follows: PCL 1-21 SEC 51-ORO-4; Firstly PT LT 1 CON 5 ORO PT 23; 51828722; SECONDLY PT LT 1 CONC 4 ORO PT LT 1 CON 5 ORO; PT RDAL BTWN CON 4 AND CON 5 ORO CLOSED BY RO659014; PT 22, 51 R28722; BEING PART 2, PLAN 51 R37085; ORO-MEDONTE KNOWN AS MUNICIPAL ADDRESSES 3340, 3346, 3352 AND 3360 LINE 4 NORTH. °a The Municipality has entered into this Agreement on the day of 2010. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro-Medonte By-law No. 2009-082 (a By-law to regulate Municipal Water Systems within the Township of Oro-Medonte) and the "water" Schedule of the Township's Fees and Charges By-law attached hereto. The Registered Owner acknowledges and agrees that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material, and hydrant costs. Costs not recovered by the Township for the installation of the services and hydrant will be added to the property taxes for each of the four lots. The Registered Owner acknowledges and agrees that the Township of Oro-Medonte does not guarantee water pressure and that either now or in the future, the Registered Owner may be required to install and. maintain equipment to satisfy pressure. f;L~ &I . 2_7 Zz~,,o 1198677 ONTARIO LIMITED, Owner THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Doug Irwin, Clerk Harry Hughes, Mayor Page 266 of 278 <span style="font-we... SCHEDULE `J" TO BY-LAW NO. 2009-056 WATER 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of the Township of Oro-Medonte. 1.2 "Municipal Water Systems" shall include all water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private water works which have not been acquired, established, maintained or operated by the Township or its predecessors. 1.3 "Owner" shall mean the assessed owner(s) as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4 "Treasurer" shall mean the Treasurer of The Corporation of the Township of Ora-Medonte. 1.5 "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.6 "Vacant Lot" means any property not connected to a municipal water system to which water service is available. 1.7 "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Water Charges, Billing and Collection 2.1 As soon as the water connection installation is approved by the Township Inspector, he shall forthwith turn the water on for the owner. The owner will then be charged at the appropriate water rate, as per Schedule 'J'. 2.2 At the end of each quarter, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Water System to determine the amount of water used during the quarter. 2.3 The Treasurer shall calculate water charges to be assessed against each unit and vacant lot in a Municipal Water Area, in accordance with the quarterly charges and rates per cubic meter as set out in Schedule 'X. 2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or vacant lot based on the applicable water charge or rate. Water bills shall be due and payable not less than twenty-one (21) days from the date of mailing. 2.5 Water payments shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person or by mail at the Oro- Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0, or at most financial institutions. Water payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire HAIL Page 267 of 278 <span style="font-we... SCHEDULE "J" TO 6Y-LAW NO. 2009-056 - WATER continued.,. 2.6 The Treasurer shalt impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 396(2) of the Municipal Act 2001, c. 25, as amended. 3, Water Rates and Charges 3.1 Consumption Charge Each unit shall be assessed a consumption charge at the rate of $1.90 per cubic meter (m3). 3.2 Infrastructure Renewal Charge Each unit and vacant lot shall be assessed on infrastructure renewal charge of $50 per quarter ($200 annually). 3.3 Flat Rate - Non-Metered Units Owners on municipal water systems who do not allow access to their homes - for the purpose of the installation or repair of water meters will, after three notices, be charged $300 per quarter ($1,200 annually). 3.4 Flat Rate (a) Horseshoe - Oro Plan 1587 $150 per quarter ($600 annually) (b) Horseshoe - Medoni@ Plan 1531. M-10, M-11, M-23 $150 per quarter ($600 annually) (c) Pine Ridge Ski Club $900. per quarter ($3,600 annually) 3.5 Other Charges (a) Connection Fee Inspection - $200 (b) Disconnection and Reconnection Charge - $50 each Page 268 of 278 <span style="font-we... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-082 Being a By-law to Regulate Municipal Water Systems within The Township of Oro- Medonte and to Repeal By-law No.'s 2003-25 and 2004-024 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may pass By-laws respecting matters related to water production, treatment, storage and distribution; AND WHEREAS Section 79 of the Municipal Act, 2001, c.25, as amended, provides that if a municipality has the consent of an Owner or occupant to connect a public utility to a part of a building and other parts of the building belonging to different Owners, or are in possession of different occupants, the municipality may, at reasonable times, without consent, enter on their land and install, construct and maintain pipes, wires, equipment, machinery, and other works necessary to make the connection; AND WHEREAS Section 80 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may, at reasonable times, enter on land to which it supplies a public utility; • To inspect, repair, alter or disconnect the service pipe or wire, machinery, equipment and other works used to supply the public utility; • To inspect, install, repair, replace or alter a public utility meter; • To shut off the supply of the public utility and remove any property of the municipality if the customer discontinues the use of a public utility on land, or a municipality lawfully decides to cease supplying the public utility to the land; To determine whether the public utility has been or is being unlawfully used. AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable and necessary to pass a By-law to regulate the Municipal Water Systems within the Township; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Definitions For the purpose of this By-law: 1.1 "Council" shall mean the Council of The Corporation of the Township of Oro- Medonte. 1.2 "Fire Chief" shall mean the Fire Chief of the Township of Oro-Medonte Fire and Emergency Services Department. 1.3 "Municipal Water Area" shall mean a subdivision or designated area within The Corporation of the Township of Oro-Medonte, serviced by a Municipal Water System. 14 "Municipal Water Supply" shall mean the water supplied from a Municipal Water System. 1.5 "Municipal Water Systems" shall include all water works established within the present Township of Ora-Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private waterworks which have not been acquired, established, maintained or operated by the Township or its predecessors. Page 269 of 278 <span style="font-we... 1.6 "Owner" shall mean the assessed Owner(s) as identified on the Assessment Roll for Taxation Purposes during the current year, as amended. 1.7 "Person" shall mean an individual human being, his/her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. 1.8 "Director of Transportation and Environmental Services" shall mean the Director of Transportation and Environmental Services of the Township of Oro-Medonte i and/or his designate. 1.9 "Duly Authorized Employee" shall mean any employee authorized by Council. 1.10 "Township" shall mean The Corporation of the Township of Oro-Medonte. 1.11 "UniC shall mean an assessed or assessable unit within a Residential, Commercial or Industrial building and shall include an apartment located within a single family dwelling, which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.12 "Water Works" means any works for the collection, production, treatment, storage, supply, and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. GENERAL PROVISIONS 2.1 This By-law shall apply to all Municipal Water Systems located within the geographical boundaries of the Township. 2.2 No person shall lay, or cause to be laid, any pipe or main to communicate with any pipe or main of the Municipal Water System, or in any way obtain or use the Municipal Water Supply without consent of the Township. 2.3 Any extensions or connections to a Municipal Water System shall be constructed in accordance with the Township of Oro-Medonte Engineering Standards. 2.4 No person, being an Owner, tenant, occupant or inmate of any house or building or other place supplied with water from the Municipal Water System, shall improperly waste water or, without the consent of the Director of Transportation and Environmental Services, lend, sell or dispose of water, give water away, permit water to be taken or carried away, use or apply water to the use or benefit of another, or to any use and benefit other than the person's own, or increase the supply of water. This shall include the furnishing of water from one building i connected to the Municipal Water System, to another building. 2.5 All pipes, valves, fittings and other equipment between the water main and the street line shall remain the property of the Township. 2.6 The Township does not guarantee the continuous supply, quality, or pressure of water from a Municipal Water System. The Township is not liable for damage caused by the breaking of any services pipe or attachment, or for shutting off of water to repair or to tap mains if reasonable notice of the intention to shut off the water is given. The Township is not liable for damage caused by emergency water main breaks or service breaks or attachments for shutting water off to i repair the emergency situation. No notice of intention to shut water off is required during emergency repair activities. 2.7 The Director of Transportation and Environmental Services shall be responsible ! for the operation and maintenance of all Municipal Water Systems, including required testing, servicing, and the removal of snow from around all hydrants, as deemed necessary. Page 270 of 278 <span style="font-we... 2.8 The Director of Transportation and Environmental Services, or other duly authorized employee, in the case of an emergency, which may imperil the supply or quality of water, may shut off the Municipal Water Supply and take such remedial action as may be necessary. Such remedial action may include limiting or stopping up the supply of water in any area or restricting the use of water for any specific purpose. 3. REQUIREMENT FOR CONNECTION TO AND REGULATION OF MUNICIPAL WATER SYSTEM 3.1 Every Owner of property located within a Municipal Water Area who wishes to connect an existing building to the Municipal Water System may apply, in writing, to the Director of Transportation and Environmental Services. 3.2 Every new residence constructed on a property located within a Municipal Water Area shall be connected to the Municipal Water System. An application for connection to the Municipal Water System shall be filed prior to the issuance of a building permit, and shall be accompanied by the connection fee as established by By-law. 3.3 The Township reserves the right to refuse any application for connection to the Municipal Water System if the existing system is at capacity, or where excess capacity has been allocated to other properties within the Municipal Water Area. 3.4 An Owner may apply, in writing, to Council for an exemption from connection to a Municipal Water System. Council shall consider all requests and may grant an exemption, unless such exemption would be at variance to any written requirement, order or approval by a Medical Officer of Health, Public Health Inspector, the Ministry of the Environment, or Ontario Building Code Act. Any exemption granted under this Section shall not relieve the Owner from the payment of any minimum rate under this By-law. 3.6 Notwithstanding Section 3.4, no Owner of a property located within a Municipal Water Area and connected to the Municipal Water Supply shall be granted an exemption in order to disconnect from the Municipal Water System. 3.6 Every building connected to a Municipal Water System shall have a single separate connection, with the exception of a building which contains multiple units. 3.7 Any Owner of a building connected, or to be connected, to a Municipal Water System shall install the connection, as per Township Engineering Standard. 3.8 Every Person who, by act, default, neglect or omission, occasions any loss, damage or injury to any public utility works, or to any plant, machinery, fitting or appurtenances thereof, is liable to the Township therefore. Every Person who willfully or maliciously damages, or causes or knowingly suffers to be damaged, any meter, service pipe, conduit, wire, rod or fitting belonging to the Township, or willfully impairs or knowingly suffers the same to be altered or impaired, so that the meter indicates less than the actual amount of the public utility that passes through it, is guilty of an offence and on conviction, is liable to a fine, to the use of the Township, and for the expenses of repairing or replacing the meter, service pipe, conduit, wire, rod, or fitting and double the value of the surplus public utility so consumed, all of which is recoverable under the Provincial Offences Act, R.S.O. 1990, C.P. 33, as amended. 3.9 Any Owner who desires a change in the location, arrangement or size of a Municipal Water Supply Service, shall apply, in writing, to the Director of Transportation and Environmental Services. If a request is granted by the Director of Transportation and Environmental Services, costs incurred by the Township shall be payable as a condition of the granting of the request and shall be collectable by the Township as a charge against the benefiting lands. Page 271 of 278 <span style="font-we... r~ 3.10 Where any auxiliary water supply exists In any building connection to a Municipal Water System, approved backflow protection shall be installed. This requirement shall include the handling of processed waters, and waters originating from the Municipal Water system, which may have been, or may be subjected to, deterioration in sanitary quality. Backflow protection devices shall be installed where internal cross connections exist. All property Owners with swimming pools, in ground or above ground, shall install a backf low prevention device on all outside water taps. 3.11 Any Owner desiring to have the Municipal Water Supply turned off or on for any reason whatsoever, shall apply, in writing, to the Director of Transportation and Environmental Services, who may direct that the water be turned on or off. 3.12 A Disconnection/Re-Connection Fee, as established by By-law, shall be charged by the Township for turning off or on the Municipal Water Supply, where such action is necessitated by: 3.12.1 - a written request by the Owner; or 3.12.2 - non-payment of a water bill; or 3.12.3 - failure to provide access to a meter 4. WATER USEAGE AND RESTRIC71ONS 4.1 No Person shall willfully let off or discharge water so that the water runs waste or useless out of the Municipal Water System. 4.2 The Township reserves the right to turn off the Municipal Water Supply to any house, building or other place supplied with water, from the Water Works, as deemed necessary by the Director of Transportation and Environmental Services, to stop and prevent waste. 4.3 Failure to comply with any requirements relative to the protection of a Municipal Water Supply shall be sufficient reason for immediate discontinuance of water service by the Township, until such time as it is determined that the requirements of the Township, Ontario Building Code Act, any order or approval by a Medical Officer of Health, Public Health Inspector, or Ministry of the Environment, have been met. 4.4 The Director of Transportation and Environmental Services, or other duly authorized employee, may take such measures, as it is deemed necessary, to regulate or suspend any or all use of water distributed through a hose, or any other attachment, for street, lawn or garden watering, or for any fountain or object, or for any other similar purpose. The watering of lawns or gardens, or filling of swimming pools, are not deemed to be a domestic use under the terms of the.By-law and maybe prohibited, from time to time, by Resolution of Council, and the Director of _Transportation and Environmental Services is hereby authorized to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System in the event of a breach of such an order. 4.5 No person shall, from a Municipal Water System; water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro-Medonte through a hose or other attachment except between the hours of 7:00 p.m. - 11:00 p.m. subject to the following: a) Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even-numbered days of the month; b) Owners or tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd-numbered days of the month; c) Owners of newly seeded and/or sodded lawns, upon proof of installation and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for fourteen (14) consecutive days regardless of the day designated under these water restrictions; Page 272 of 278 <span style="font-we... r` d) Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for seven (7) consecutive days regardless of the day designated under these water restrictions. e) Owners of properties with mechanized automated irrigation systems may, subject to 4.5 a) and b), be exempt from watering between 7:00 p.m. and 11:00 p.m. and by written request to the Director of Transportation and Environmental Services be permitted to water between the hours of 12:01 a.m and 4:00 a.m. 5. METERS 5.1 The Township shall require meters for the purpose of measuring the supply of water to any building, subject to the following; 5.1.1 Meters shall be required for all new Residential, Commercial and Industrial buildings to be constructed on properties lying within a Municipal Water Area at the cost of the Owner. 5.12 Meters shall be required for all existing Residential, Commercial and Industrial buildings located within a Municipal Water Area. (i) When the Township determines that water meters shall be installed in existing buildings located within a Municipal Water Area, meters shall be installed by the Township and the cost, therefore, shall be charged to the applicable Municipal Water Area. 5.1.3 One (1) meter shall be required for each unit within any Residential, commercial and/or Industrial building. The Director of Transportation and Environmental Services may waive the requirement for separate meters where, in the opinion of the Director of Transportation and Environmental Services, the existing water service prevents the installation of multiple meters. The waiving of this requirement does not relieve the Owner from any minimum rate which may be assessed against each unit under this By-law. 5.2 Interior and exterior meters shall remain the property of the Township and shall not be boxed in such a manner as to prohibit them from being read, examined or removed. 5.3 interior meters shall be located in a safe and convenient space, free from charge or rent, in a heated room suitable for this purpose, as close as possible to the entrance of the service pipe into the building. The inside meter shall be mounted in such a manner as to be fully braced to prevent movement. 5.4- Free access shall be afforded to such meters and their connections for Persons authorized by the Township whenever such access is required. 5.5 Where the Township has reason to believe that a meter is inoperable and is unable to gain access thereto for inspection and repair, the following steps will be taken; 1) Written notice will be left at the premises requesting access to the meter 2) A phone call will be made requesting access to the meter 3) A Registered letter will be sent requesting access to the meter Upon confirmation of receipt of the registered letter the property will be moved to an annual flat rate of $12001unit until such time as access is granted and the meter operable. Page 273 of 278 <span style="font-we... 5.6 The owner shall be responsible for the security of the meter, and other Township equipment, and shall pay the Township the value of such meter and equipment should any damage or loss occur which is, in the opinion of the Director of Transportation and Environmental Services, due to circumstances beyond normal wear and tear. 5.7 No Person other than an authorized employee or agent of the Township shall be permitted to remove, inspect or repair the meter or other equipment of the Township's Water Works. 5.8 No Person shall willfully after a meter placed on any service pipe or connected therewith, within or outside any building or other place, so as to lessen or alter the amount of water registered. 6. FIRE HYDRANTS 6.1 No Person shall use hydrants connected to any Municipal Water System, other than; 6.1.1 employees or volunteer firefighters authorized by the Fire Chief; 6.1.2 employees authorized by the Director of Transportation and Environmental Services. 6.1.3 persons having written permission from the Township to use the hydrants, under the supervision of the Director of Transportation and Environmental Services. 6.2 No Person shall, without approval of the Director of Transportation and Environmental Services or Fire Chief, willfully open or close any hydrant. 6.3 No Person shall, obstruct the access to any hydrant; curb stop, chamber, pipe or hydrant or sample station. 7. OFFENCES AND PENALTIES 7.1 Every Person is guilty of an offence and upon conviction, shall be liable to the fines and penalties prescribed by the Provincial Offences Act; 7.1.1 who willfully hinders or interrupts, or causes or procures to be hindered or interrupted, the Township, its officers, contractors, agents, servants or workers in the exercise of any of the powers conferred under this By-law; or, 7.1.2 who contravenes or fails to comply with any provision of this By-law 7.2 The conviction of an offender upon the breach of any provisions of this by-law shall not operate as a bar to a prosecution against the same offender upon any' continued or subsequent breach of any provision. Section 442 of the Municipal Act; 2001, S.O. 2001, c.25, as amended from time to time, shall further apply to any continued or repeated breach of this By-law. 7.3` If any court of competent jurisdiction finds that any of the provisions of this By- law are ultra vires the jurisdiction of council, or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By-law, which shall remain in full force and effect. 8. MISCELLANEOUS 8.1 If any provision of this By-law is inconsistent with the Municipal Act, or any other Act, the Provisions of the applicable Act shall prevail. 8.2 A word interpreted in the singular number has a corresponding meaning when used in the plural. Where a word references the masculine gender it shall also include female. 8.3 That this By-law may be cited as the "Water Regulation By-law". Page 274 of 278 <span style="font-we... 9. REPEAL 9.1 That the Township of Oro-Medonte hereby repeats By-law No.'s 2003-25 and 2004024. 10. ENACTMENT That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 29T" DAY OF JUNE, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 29'x' DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Page 275 of 278 - A By-law t... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-057 A By-law to Repeal By-law Nos. 94-26, 96-107 and 98-6 "Being a By-Law to Appoint a Site Plan Control Committee" WHEREAS Section 41(13) of the Planning Act, R.S.O., 1990, c. P. 13, as amended, provides that Council may by by-law delegate any of Council's powers under Section 41 to a Committee of Council; AND WHEREAS Council of the Township of Oro-Medonte did on the 10th day of January 1994, enact By-Law No. 94-26, Being a By-Law to Appoint a Site Plan Control Committee; AND WHEREAS the Site Plan Control Committee operated as the Site Plan Technical Support Group; AND WHEREAS Council of the Township of Oro-Medonte did on the 24th day of February, 2010, enact Motion No. SCI 00224-3 to discontinue the Site Plan Technical Support Group; AND WHEREAS Council of the Township of Oro-Medonte does now deems it expedient to repeal By-Law Nos. 94-26, 96-107 and 98-6; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT By-law Nos. 94-26, 96-107 and 98-6 be repealed in their entirety 2. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 276 of 278 <span style="font-weight: no... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-058 A By-law to Repeal By-law No. 2000-35, "Being a By-law to Authorize the Execution of a Temporary Use By-law Agreement (Garden Suite) between The Township of Oro-Medonte and Susan Hollingshead, described as West Part of Lot 2, Concession 8, Township of Oro- Medonte (formerly Township of Oro), County of Simcoe" WHEREAS Section 39.1 of The Planning Act, R.S.O. 1990, c.P. 13, as amended, provides for the entering into an agreement to authorize the temporary use of a garden suite; AND WHEREAS Council of the Township of Oro-Medonte did on the 3rd day of May 2000, enact By-law No. 2000-35 , Being a By-law to Authorize the Execution of a Temporary Use By-law Agreement (Garden Suite) between The Township of Oro- Medonte and Susan Hollingshead; AND WHEREAS Council of the Township of Oro-Medonte did on the 6th day of April 2005, enact By-law No. 2005-31, Being a By-law to Authorize the Execution of a Temporary Use By-law Agreement (Garden Suite) between The Township of Oro- Medonte and Montgomery and Tracey Childs and Elsie Gilchrist, which supersedes By- law No. 2000-35; AND WHEREAS Council of the Township of Oro-Medonte does now deem it expedient to repeal By-law No. 2000-35; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That By-law No. 2000-35 is hereby repealed in its entirety. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10TH DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 277 of 278 - Being a By-Law to Confirm the Proceedings of the Council Mee... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-049 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, MARCH 10, 2010 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, March 10, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 10th DAY OF MARCH, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 10th DAY OF MARCH, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 278 of 278