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02 24 2010 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, FEBRUARY 24, 2010 TIME: 7:00 P.M. Page 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS a) Motion for Additions. 4. ADOPTION OF AGENDA a) Motion for Adoption. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held in February 10, 2010. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer, re: Human Resources Committee. [Addenda] 4-7 b) Shawn Binns, Director of Recreation and Community Services, re: Draft 2010 Pre-Budget Submission. [Addenda] 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Waste Management in Simcoe County. b) Mayor H.S. Hughes, re: Appointment of Council Members to Advisory Bodies (Lake Simcoe Region Conservation Authority) [from February 17, 2010 Page 1 of 59 Page Council Meeting Agenda - February 24, 2010. 11. REPORTS OF MEMBERS OF COUNCIL: meeting]. 8 c) Mayor H.S. Hughes, correspondence dated February 16, 2010 from Dr. Kim Fedderson, Dean, Orillia Campus, Lakehead University, re: Launch Celebration, "Your Bright Future" Captial Campaign, Wednesday, March 3, 2010. 9 d) Councillor Coutanche, correspondence dated February 20, 2010 from Helen Nicolle re: Oro-Medonte Brochure. [Addenda] 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on February 17, 2010. 13. CONSENT AGENDA: 10-33 a) Minutes of Barrie Public Library Meetings held on November 26, 2009 and December 17, 2009. Staff Recommendation: Receipt. 34-39 b) Minutes of Nottawasaga Valley Conservation Authority meeting held on January 8, 2010. Staff Recommendation: Receipt. 40-43 c) Minutes of Midland Public Library meeting held on January 14, 2010. Staff Recommendation: Receipt. 14. COMMUNICATIONS: 44 a) Correspondence from Rae Pfrimmer dated February 22, 2010 re: Request to Waive Site Plan Fees, 2034 Ridge Road West, Shanty Bay. [Addenda] 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Motion to go In-Camera b) Motion to Rise and Report c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments - Lakeshore Promenade, Plan 626). d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Property Matters Status Update - February, 2010). Page 2 of 59 Page Council Meeting Agenda - February 24, 2010. 17. IN-CAMERA ITEMS: e) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport). [Addenda] 18. BY-LAWS 45-46 a) By-Law No. 2010-033 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone -Stage 2 (Bachly Investments Inc.), Plan 51R-36876 (Part of Registered Plan 51 M-679). 47-50 b) By-Law No. 2010-039 Being a By-law to Authorize the Execution of a Tax Arrears Extension Agreement. 51 c) By-Law No. 2010-042 A By-law to Continue a Citizen of the Year Advisory Group for the Township of Oro-Medonte. 52 d) By-Law No. 2010-043 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. 53-56 e) By-Law No. 2010-044 Being a By-Law to Authorize the Execution of a Tax Arrears Extension Agreement. 57-58 f) By-Law No. 2010-047 A By-law to Assume and Establish Highways Within the Township of Oro-Medonte Plan 798 (Sophia Avenue, Barbara Avenue, Sunnyside Avenue, Symond Avenue). 19. CONFIRMATION BY-LAW 59 a) By-Law No. 2010-040 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, February 24, 2010. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion for Adjournment. Page 3 of 59 - Shawn Binns, Director of Recreation and Community Services, 2010 Pre-Budget Submission by the Township of Oro-Medonte Submitted to: Bruce Stanton, MP Simcoe North 575 West Street South Willow Court Plaza, Unit 2A Orillia, ON L3V 7N6 Garfield Dunlop, MPP Simcoe North 14 Coldwater Rd. West P.O. Box 2320 Orillia, Ontario L3V 6S2 February 24, 2090 Page 4 of 59 - Shawn Binns, Director of Recreation and Community Services, The Township of tiro-Medonte Introduction The Township of Oro-Medonte has recently completed an important project that will result in a long term Township-wide plan to provide direction for the provision of recreation, arts, culture and heritage facilities for the community and its visitors. The plan was prepared to provide sustainable solutions and a long term strategy to address aging infrastructure while determining current and future needs and demographics. Central to the plan was the review of the Oro-Medonte Community Arena and Baseball Diamonds. The Arena, constructed in 197, is in need of significant capital investment over the next 3-5 years. To extend its useful life for 20 years without making any functional or efficiency improvements to the facility an investment of $3.4 million (2008 dollars) is required. The replacement of the facility was also investigated and would provide significant enhancements to better serve the community and provide greater efficiencies. The expense to replace the Arena, enhance the sports fields and the addition of another baseball diamond is estimated at $13.5 million. Federal and provincial infrastructure funding, along with partnerships, is essential to enable the Township to maintain or enhance these facilities. Recognizing that the 2010 Budget will be delivered in the midst of a global economic and financial downtown, the Township of Oro-Medonte has prepared this submission which focuses primarily on the urgent need for economic stimulus and to address this immediate infrastructure need. The Ontario Budget 2009 articulated confronting the challenges to build a stronger future and addressed the following: "We know that only a strong and growing economy will create the new jobs of the 21st century. Only a strong and growing economy will allow us to maintain and enhance our public services. Only a strong and growing economy will help create a green society. Only a strong and growing economy will yield a better quality of life for all of us. Building a powerful Ontario economy is our top priority - so Ontario will act."' CONFRONTING THE CHALLENGE: BUILDING OUR ECONOMIC FUTURE, The Honourable Dwight Duncan, Minister of Finance: Budget Speech, Check Against Delivery Page 5 of 59 - Shawn Binns, Director of Recreation and Community Services, The `1 r )ip of Oro-Medonte Additionally, the budget highlighted the initiative of investing in communities that stated, "Investing in Communities: New stimulus funding over two years for community infrastructure. By leveraging federal funding, approximately $780 million in new funds will be provided for municipal projects such as arenas, libraries and local transportation projects. This is in addition to the $1 billion investment with Ontario's federal and municipal partners already announced for small communities to fund projects such as building a sports and leisure centre in the Town of Bradford West Gwillimbury, replacing the Barber's Bay Bridge in the City of Timmins, and upgrading the Drayton Wastewater Treatment Plant in the Township of Mapleton." Investing in People and Places To encourage a strong and growing economy that will maintain and enhance our public services, the Township of Oro-Medonte recommends a new Multi-Use Recreational Centre that would complement the Building Canada Fund to replace the existing Facility. Buildina the Future Since the release of Canada's Economic Action Plan, the Government has committed more than $9 billion in federal funding towards over 6,700 provincial, territorial and municipal infrastructure projects worth over $25.8 billion. This includes commitments over $3.6 billion through the $4 billion Infrastructure Stimulus Fund. To date, approximately 3,200 projects across Canada have been announced under the Fund. More than $2.8 billion from the Major Infrastructure Component of the Building Canada Fund to 96 priority projects, worth approximately $9.6 billion. $170 million in 2009-10, under the Recreational Infrastructure Canada program, to over 1,500 projects. Infrastructure spending creates jobs today, builds a platform for opportunities in the future, provides a vivid signal of business activity that helps to restore confidence and lays a stronger foundation for Ontario's economy of the future. Page 6 of 59 - Shawn Binns, Director of Recreation and Community Services, The Township of Oro-Medonte The Federal and Provincial Governments have recognized that recreational infrastructure is a fundamental opportunity for providing a "better quality of life for us all" and together, with funding support a new enhanced facility, will: ✓ enhance the economy of the Township of Ora-Medonte by improving the ability of the Municipality to provide enhanced leisure programming; host sporting events and tournaments, trade shows, exhibitions, and community social events and festivals; and to attract visitors to the community as customers of the proposed recreation facilities, programs and events; ✓ provide facilities, programs and events that appeal to many leisure interests, all age groups, individuals and families; and are accessible to residents of all incomes; ✓ address accessibility issues to meet upcoming AODA standards; ✓ support activities that improves the health and well being of residents in the market area and reduces health care costs; ✓ provide a facility that is cost-effective to operate, and incorporates current technology, and centres of revenue/profit making the facility financially and environmentally sustainable; ✓ be a catalyst to bring new residents and businesses to the community in assisting with the goal of making the Township of Ora-Medonte a "Quality of Life" community. Conclusion The Township of Oro-Medonte has developed a long term sustainable plan which has undertaken a thorough review of Recreation and Community Services Facilities. Specifically the feasibility of a new Multi-Use Arena and Recreation Facility and enhanced sports fields to meet the needs of the Township of Oro-Medonte to 2031. A completed conceptual design, business plan and cost estimate provide the framework for the proposed development which is at the point where capital investment is required to complete the development. Funding assistance through the Building Canada Fund would enable the Township to implement this plan assisting in regional economic development and providing immediate economic stimulus while enhancing the quality of life for residents in Oro-Medonte and surrounding communities. Page 7 of 59 - Mayor H.S. Hughes, correspondence dated February 16, 2010 fr... L Eikehead U N I V E R S I T Y Mayor Harry Hughes Township of Oro-Medonte Box 100, 148 Line 7 South Oro, ON LOL 2X0 16 February 2010 Mayor Hughes, Orillia Campus FEB 16 2010 ORO:M OON"fTi We at Lakehead University share a vision with the County of Simcoe that strong community partnerships are critical to providing excellent service to its residents. As a result, County Council has generously approved a continued investment for the coming year of $500,000 to Lakehead's "Your Bright Future" Capital Campaign, bringing the total investment in Lakehead to a million dollars. This initiative demonstrates the ongoing active community partnership between Lakehead and the County of Simcoe for which we are most grateful. To that end we would like to invite you to attend a public announcement and thank you ceremony, to show our deep gratitude for your continued support. What better place to launch this celebration than the halls of Lakehead University, Orillia Heritage Place 1 Colborne St. W. on Wednesday March 3`d from 10:45am --12:15pm for a celebration of your commitment. We ask that you would please RSVP your attendance to lacquie Kent at ikent@lakeheadu.ca by February 25th, 2010. We look forward to sharing this momentous occasion with you! Dr. Kim Fedderson Dean, Orillia Campus Heritage Place 1 Colborne St. W. Orillia ON CA L3V 7X5 http://orillia.lakeheadu.ca Page 8 of 59 - Councillor Coutanche, correspondence dated February 20, 2010... From: Jack & Helen Nicolle Sent: Saturday, February 20, 2010 11:25 AM To: Coutanche, Mel Cc: Hughes, Harry Subject: Explain please Sir: I have been a resident of Oro-Medonte for the past 15 years. I own a house, therefore pay taxes, worked in Oro Medonte (Mt. St. Louis Ski Hills) and try to support my community whenever possible. have just received The Oro Medonte Rec. and Service Brochure and this brochure certainly does not paint a good picture for me. I am a senior with a disability and there is nothing in this brochure to help me (and probably many others). believe in trying to keep fit to the best of my ability and have found with my personal disability that I can make great strides with aqua-fit. I have been doing this at the East Bayfield Community Centre for a year and a half and have been trying to attend at least 3 classes a week. I drive there from Moonstone and pay $5.40 each class which adds to almost $16.00 per week. I could get a membership which would cost approx. the same as I am only able to use the pool. I would have to pay an out of city penalty as do not reside in Barrie. I am very dismayed to find out that Springwater has a subsidy for any one who participates at this centre. There is certainly something wrong with this scenerio. cannot participate in Yoga, country and western dancing, sea kayaking etc, therefore i have had to find my own means of the exercise that is best for me. I realize this is about my own needs but should there not be some sort of help for people like myself who are doing their personal best? know there will never be a community centre in our area, however, could we not consider subsidizing when people are doing their very best to find other means of staying fit. Please take this request as a serious one. Please reply, Helen Nicolle Page 9 of 59 - Minutes of Barrie Public Library Meetings held on November 2... BARF!E PUBLIC LIBRARY MINUTES BOARD MEETING #09-12 THURSDAY NOVEMBER 26, 2009 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C. Virgo (Chair), R. Duhamel, L. Strachan, S. Kastner, M. Meads, A. Prince, J. Heran, A. Davis (Director), T. Latimer (Recorder) ABSENT: L. McClean (Vice-Chair), V. DeCecco 1. Call to Order The meeting was called to order at 7:30pm 2 Confirmation of Agenda Add to Other Business 10.2 Accessibility Advisory Committee 10.3 Chris's Sick Leave 3 Conflict of Interest None declared. 4. Teen Advisorv Board (TAB) Presentation - Librarv Commercials Cindy Pomeroy-White introduced herself and the members of TAB (Teen Advisory Board). TAB presented three commercials that they produced and edited with Rogers TV to promote the need for anew library branch. They will be aired on Rogers TV at City Council intermissions. 5. Capital Campaign Update - Ann Andrusyszyn Ann gave an update on the capital campaign. 6. Minutes of Meeting 6.1 Minutes of Board Meeting #09-11 dated Thursday October 22, 2009 #09-33 DUHAMEL - KASTNER THAT the Minutes of Board Meeting #09-11 dated Thursday October 22, 2009 be adopted. CARRIED 6. Business Arising Page 10 of 59 - Minutes of Barrie Public Library Meetings held on November 2... None 7. Report of the Chair Al and Catherine attended the City Budget Breakfast meeting. The city is focused on implementing user fees for city departments. Al pointed out we fundraise in lieu of charging fees. Budget presentation to Council will be early January. 8. Committee Reports 8..1 Financial Statements for October 2009 #09-34 MEADS - HERAN THAT the expenses listed on the Financial Statements for October 2009 be approved. CARRIED 8.2 Minutes of Corporate Committee Meeting #CR09.03 dated Thursday November 12, 2009 #09-35 STRACHAN - KASTNER THAT the Minutes of Corporate Committee Meeting #CR09-03 dated Thursday November 12, 2009 be received. CARRIED #09-36 RERAN - MEADS THAT the Barrie Public Library Board approve for staff to participate in a "Day Off With Pay" United Way Contest. CARRIED Moved to In Camera 8.3 In Camera Minutes of Corporate Committee Meeting #CR09-03-IC dated Thursday November 12 2009 #09-37 MEADS - PRINCE THAT the In Camera Minutes of Corporate Committee Meeting #CR09-03-IC dated Thursday November 12, 2009 be received. CARRIED 8.4 Grievance #09-02 - Level III Discussed In Camera Moved from In Camera 8.5 Minutes of Community Committee Meeting #CM09-01 dated Wednesday November 1$ 2009 Options for library services in the Painswick area was discussed. 409-38 PRINCE - DUHAMEL Page 11 of 59 - Minutes of Barrie Public Library Meetings held on November 2... THAT the BPL retain ZAS architects to conduct a fear; oility study for developing the Painswick Branch in 2 phases due to the anticipated expansion of Barrie into Innisfil. The cost of the study to be approximately $5000 subject to receipt of a proposal from ZAS. CARRIED 9. Director of Library Services Report September 2009 Highlights of the report were discussed. 10. Other Business 10.1 Community Engagement Public Meetings The meetings have taken place and there was some good feedback. 102 Accessibility Advisory Committee The City has requested that they stay informed of the building plans for the new building to make sure it is fully accessible. The board directed Al to contact Lisa Pearson at the City to make sure they stay informed. 10.3 Chris's Sick Leave With the high demand on the Development Office, the board supports any extra staffing that is needed while Chris is on sick leave. 11. Committee Meeting Dates At the Call of the Chair 12. Date of Next Board Meeting Thursday December 17, 2009 at 7:30pm in the Consumers Gas Board Room. #09-39 STRACHAN - K ASTNER THAT the Minutes of Community Committee Meeting #CM09-01 dated Wednesday November 18, 2009 be received. CARRIED 13. Adjournment The meeting was adjourned at 9:03pm by Justin Heran. CHAIR DA DATE Page 12 of 59 - Minutes of Barrie Public Library Meetings held on November 2... DIRECTOR'S REPORT December 17, 2009 for November, 2009 PERSONNEL 1. November 6"', The Director attended a meeting of the Chief Executives of Large Urban Public Libraries (CELUPL). 2. November the I lth, Lynn McClean, Ann Andrusyszyn, Anne Dorsey, members of the Capital Campaign Team and the Director attended the Bell Business Awards. 3. November 12th, ZAS International, the architectural firm building the branch library in south Barrie, presented their drawings to:the Capital Campaign Team, major donors and staff at the Library prior to presenting the drawings and project update at a public meeting to the Painswick community that evening. 4: Saturday, November 21St, Heather Betz, Khuan Seow, Shonna Froebel and the Director visited the opening of the new Cookstown Library. 5. November 24th, Board Chair, Catherine Virgo and the Director attended. the Budget Breakfast Meeting presented by the City of Barrie. 6. MLS student from Clearview Township, Laura Wark, performed a job shadowing assignment at the Library. 7. During the month of November several staff received First Aid Training from St. John Ambulance in order for the Library to meet legislative requirements. 8. November 1 lth, the Library participated in the Remembrance Day Ceremony Downtown. 9. Chris Vanderkruys, Development Office, was off work during the month of November. II INFORMATION SERVICES Adult Services 1. Cathy Bodle, Sylvia Mueller and Martha Chown attended a Webinar on "Lighter, Tighter, Brighter" descriptions prior to implementing the recommended description field as part of Information Barrie's Community Information Database. 2. Alison Brumwell has completed the first two parts of Virtual Reference Essentials provided through the Reference and User Services Association (RUSA). RUSA provides leadership and opportunities in the professional development of reference, user technology, readers' advisory, access and computer-based research to librarians. 3. November 18th, Robyn Zuck attended an EBSCO webinar introducing their new Integrated Search which allows patrons and staff to simultaneously search EBSCO databases as well as all library electronic resources including other databases; public access catalogues (OPACs) and publisher packages. 4. Robyn attended a webinar on Nov 20 on Gale's revised and expanded PowerSearch module. Robyn provided an update to the rest of Information Services staff. 5. The Library has received a request for Tagalog (language of the Philippines). While not a language available as part of the Southern Ontario Multilingual Program (SOMP), there are over 4.00 Filipinos in Barrie and one of our patrons is currently borrowing titles from Toronto Public to share with friends. Barrie Public Library is investigating purchasing its own collection in 2010. Page 13 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 6. In November Lynn Hougham added 265 donated items to thW collection. i. Elizabeth Burton created four displays on the main floor: "Remembrance Pay @ Your Library" "War in Fiction @ Your Library" "Unclutter and de-stress your life @ Your Library" "Get ready for the Holidays @ Your Library" 8. Elizabeth also set up a Veterans Week display in the Lobby. 9. Information Services Staff continue to be asked questions remotely that can be answered through the use of electronic data bases or through the Library's computer system. The response is being sent via e-mail. Anne Dorsey, as the Library's Business Library continues to use PCensus and Million Dollar Database Index (MDDI) to respond to a number of business enquiries received in this fashion. 10. In November, Shonna Froebel, Manager, Information Services attended 4 Business Networking International (BNI) Breakfast meetings. 11. Cindy Madden made a submission to the Barrie Community Health Centre's Healthwise newsletter entitled: "Boost Your Immunity." 12. Patricia Roebuck organized the tour for the YMCA immigrant settlement group. 13. Janet Graham and Elizabeth Bufton provided materials for 14 Nursing/Retirement Homes in November. 14. Elizabeth provided Visiting Library Services (VLS) to 8 retirement and nursing homes in November. 15. Janet is pleased to report the Senior Interagency Group agreed to her request to hold the 2010 "Senior Connect" program the week after March Break on March 25ffi instead of during March break week. Janet attended Interagency in November and gave members a list of upcoming library winter programs. 16. Janet provided her monthly book review for Focus 50+ community seniors' paper in November. Janet listed the `trim the tree' program as grandparents are welcome to bring grandchildren. 17. The Fall 2009 issue of AccessOLA contains an article on Robyn's presentation, Genealogical Research in Public Libraries delivered at the Ontario Association of Library Technicians conference in May 2009. 18. Anne Dorsey attended the Chamber Business Networking Breakfast on November 5th. The speaker was Doug Young from the Barrie Sports Dome. 19. Anne attended the Oro-Medonte Chamber of Commerce BA5 on November 10th. 20. Anne attended the Greater Barrie Chamber of Commerce board meeting on November 17th. 21. Anne was interviewed by Michelle Lawson from Huronia Business Times. This article on business resources/services appears in the December issue of the publication. 22. Anne attended the Greater Barrie Chamber of Commerce luncheon on November 27th where the speaker was John Wilkinson, Revenue Minister for Ontario. 23. During the Month of November, Adult Information Staff delivered 29 programs on electronic databases, computers, tours, book clubs, writing, business, travel and community outreach with 196 patrons in attendance. 24. Shonna attended the pre- International Festival of Authors (IFOA) reception and dinner and helped host the IFOA Barrie event in November. 45 people attended. Page Page 14 of 59 - Minutes of Barrie Public Library Meetings held on November 2... and Turner arranged for John Bernrose do a reading and book signing as part of the pre-event. 25. The "Who Read That" ccntest concluded on the last day of October. 14 entries were received. 26. November 10th: Alison Brumwell hosted a Remembrance Day programme in the afternoon. Master Warrant Officer Marion spoke about his grandfather's experience during and after the First World War. 27. Simcoe County Services (SCS) Book Club theme this month was Afghanistan. 28. Cherry Robinson presented the `3 Cups of Tea' book talk program in November. 29. Elizabeth Bufton gave an Advanced Sudoku workshop on the 3td and another November 12th at.the Barrington Retirement Home. 30. Elizabeth gave an Introduction to the Internet workshop on the 25th. 31. Alison Brumwell presented the Travel Online programme on the evening of Nov. 16th. 32. Alison presented Part 2 of Introduction to the Internet. 33. Robyn Zuck prepared and presented sessions I and 2 of a Yahoo Mail email workshop. 34. Anne Dorsey facilitated the "Business Succession Planning" workshop November 2nd and the "Recently Separated" Information Session on November 26th. 35. Anne presented Business Plan 101 on November 18th. 36. Anne provided a remote demonstration of PCensus at the Business Enterprise Resource Network November 25th. 37. Anne provided a tour and information session for the Job Finding Club on November 26th. 38. Anne provided an information session and PCensus demonstration for Go Venture on November 10th. 39. Shonna Froebel attended 2 branch project meetings as well as the second community information meeting regarding the branch. Good feedback on the plans has been received. 40. Shonna visited Milton Public Library {just opened and designed by our architects) to get some ideas around design, finishes, and furniture. 41. Robyn Zuck met with Shorma to discuss changing the Website by Subject to the "Delicious" format. 42. Cathy Bodle checked the Health Unit's H1N1 and Seasonal Flu Clinic information daily in November, updating the Community Bulletin Board and Webevent as required. Children and Youth Services 1. November, Ruby Meijers participated in the AskOn online training course, "Virtual Reference Essentials." 2. Kym McOuat continues to complete her current course toward her Masters degree in Library Science. 3. Debra Smith added 11 donated items to the young adult and junior non-fiction collection in November. 4. Debra updated the Teen Territory website to include a list of YA suggested titles. Page 15 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 5. Laura Lafleshe, with the help of Jane Salmon, continued to evaluate the Junior Fiction section. This long project is almost complete and recentl created collection reports by Andrew Rogers in Technical Services will make this task easier in the future. 6. The French easy reader collection has now over 800 items and all are in high demand. Patricia Roebuck received the following from a mother: [translation] Thanks for keeping me up to date on your new collections! This is the series that my daughter's teacher uses in her classroom. Instead of being able to borrow only one book per week, I can borrow several to read with her. 7. November Storytime Kit.cireulation was 14. 8. A substantial increase in activity at the Children's Information Desk compared to last November was noted. 9. Debra Smith provided AskOn (Ask Ontario) reference service two times in November and Ruby Meijers worked 3 AskON shifts. 10. Patricia Roebuck gave a brief tour in French about the Junior French resources and information about the library including the new branch to a group of 14 mothers and preschoolers who had attended the last Fall session of the French early years program. 11. Patricia met Fr6d6ric Boulanger, Director of Early Years and Family Services (La C1e d'la Baie - the Francophone cultural centre), to discuss French adult readers advisory. He was delighted to learn about the Library's resources in French. 12. In early November, Patricia visited a Holocaust Remembrance display at City Hall provided by JACOB (the Jewish Community of Barrie). She talked with the group's organizers about their display and they very kindly donated a picture book on the Holocaust to be integrated into the Children's collection. 13. Nancy Woods led the Library on the Loose storytimes at Zehrs and Holly Recreation Centre this month. The new Holly storytime attendance is high. The Library will likely move to two storytimes each week, if our numbers continue to grow even though it puts a strain on staffing levels. It is important to reach the underserved residents of the southwest area of Barrie. 14. On Nov. 4th Jane Salmon managed a display at the Welcome Wagon Baby Show held at the Army Navy Air Force (ANAF). Jane talked to many parents and grandparents about library services. 15. On Nov. 5th Jane chaired an Ontario Library Association (OLA) Best Bets meeting in Mississauga. 16. On Nov. 7th, Kym McOuat did a presentation at Frontier College for 12 people on Large Group Games. Each year Frontier continues to ask Kym to do presentations at their conference on literacy programming. 17. On Nov. 16th Jane Salmon attended a teleconference meeting of the Ontario Library Association (OLA) Child and Youth Services committee. 18. On Nov. 16th Jane Salmon talked to the new Homeschool team about Battle of the Books. 19. On Nov. 18th Jane visited St. Bernadette Catholic Elementary School to talk to their Battle of the Books team and new Teacher-Librarian. 20. Jane Salmon visited St. Michael the Archangel School on Nov. 18th to read stories at their "Snuggle Up and Read" night. 21. As part of her duties as a Best Start Committee member, on Nov. 20th Jane Salmon attended the launch of the new Child and Youth Charter for Simcoe County at Simcoe Page 16 of 59 - Minutes of Barrie Public Library Meetings held on November 2... County Council chambers. The Charter speaks to the rights of children and youth to safe living envircament, education etc. 22. Ruby Meijers led a tour for 27 Wolf Cubs and their leaders on Monday evening, Nov. 23.- 23. On Nov. 25`h Jane Salmon attended a Best Start meeting. 24. On Monday November 30th Laura Lafleshe led two tours for 60 children from St. Gabriel's Catholic Elementary School. 25. Jane Salmon prepared a package for Simcoe Community Services listing statistics and services around youth so that this organization can apply for a grant regarding Barrie as a youth friendly community. 26. Cindy Pomeroy-White attended a committee meeting for National Youth Week at the Young People's Centre. Cindy will be involved in initiating and planning a second Pizza Challenge and a Fashion Show with "Project Runway's" Brandon Dwyer on behalf of the library. 27. Cindy drafted a letter to Wal-Mart's fundraising committee; to request the money required for National Youth Week activities. 28. PizzaHut continues to donate pizza to Teen Advisory Board (TAB). 29. TAB members and Cindy met with the Library Board to introduce themselves and to show the board their new library TV commercials. Terry Leigh, producer from Rogers attended the meeting as well. TAB members and Cindy completed editing of the commercials in November and Terry provided the Library with 2 DVDs to copy and link to the "Teen Territory" on the Library's Website. 30. Julie Ross will be nominating TAB for the June Callwood Outstanding Achievement Award for Voluntarism and Cindy will assist her in preparing the nomination. 31. TAB helped to decorate and create a gingerbread house that Anne Dorsey donated to, enter a charity contest at the Simcoe County Museum. 32. In November, Children and Youth Services delivered 79 programs including storytimes, circle of readers, tours and community outreach to 2001 participants. 33. Ruby Meijers held a meeting of the Junior Book Club with 10 members attending. 34. Nancy Woods led the Gold medal reading event to celebrate Canadian Children's Book Week. On Saturday November 21", 32 people came to meet a Barrie Colt player and find out which book won the challenge. 35. Circle of Readers continues to meet Tuesdays and Wednesdays. The Tuesday group (the Reading Cheetahs) has reached and exceeded their goal of 500 books! 36. Ruby Meijers and Kym McOuat began work on their December Puppet Show. It will be based on the book Falling for Rapunzel and Waking Beauty, featuring our rabbit puppets. 37. On November 14, Debra Smith met with 9 member of the Teen Manga Club and delivered a Reading Interest Survey to learn more about the interests of this group. 38. On November 19, Debra Smith met with 6 members of the Teen Book Club. 39. Vicki Nicholls led a Bedtime Tales storytime in the Oro Programme Room on November 18th for 24 participants. 40. Patricia Roebuck enjoyed meeting Danielle Dupuis - Mohawk student who works at a French school in Orillia. She even was able to give her back one of her school library books that was sitting in a box at Circulation. Page 17 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 41. The translation work is finished for the Ever:% Child Ready to lead program and ready for printing in a brochure. 42. Ruby Meijers kept the display shelves under Marvin up to date with the following themes: "Remembrance Day;" "Gold Medal Reading;" "Happy Birthday, Marc Brown!" III CIRCULATION SERVICES I. Marge McCrite completed a 6 week online workshop through ©LS's Education Institute "Supervisory Skills for Library Staff." 2. Katherine Coy submitted 2 circulation related items for'the winter newsletter. 3. Joanne Comper met with a Library Technician student for a discussion about one of her courses related to Circulation and automated systems. 4. Mary Colvin attended a 2 day training course "The Ultimate Supervisor." 5. Katherine Coy brought special Halloween stickers, treats and spooky pumpkin lights in for the children checking material out at the circulation desk. 6. Katherine Coy commented that - throughout the year, patrons have commented most favourably on the Art Club monthly submissions on the wall behind the holds and look forward to the new ones each month. It has been an excellent way to highlight their art and add interest to the wall. 7. All Circulation Services staff has been trained to run the procedures each morning in order to deliver the newly planned email notification for holds, over dues and pre-over dues for patrons wishing to receive these email notifications. 8. During the month of November, 50 deliveries were made for the Library's Visiting Library Service. 14 Nursing homes received material and 39 volunteer hours were used. The Library added 4 New Visiting Library Service Patrons and provided 2 book blocks for Barrie Municipal Housing 9. Compact disc use, adult and junior, continues to fall each month reflecting the shift in how people are accessing music. Visiting Library Service use continues to rise. November witnessed a 44% increase over November of last year. IV INFORMATION TECHNOLOGY SERVICES 1. Barb Romeo trained the circulation staff how to run the newly planned email notification program. 2. Andrew Rogers created a "Collection Toolkit" suite of programs to help information services staff manage the collections by date of acquisition and circulation statistics. These programs can be used to both weed and develop the Library's collection. 3. Freida Lund is working on importing EDIFACT and MARC files with Baker & Taylor to enhance improve the way the Library fills its orders and adds new material to the collection. 4. Laurie Wright is working on the capabilities of the new self-check to further improve service levels and efficiency. 5. Cross-training is in its third month amongst Barb Romeo, Linda Beazley and Melinda Walley. 6. In response to the last Horizon outage, ICT staff members will implement a redundancy strategy by creating two-hourly backups of the database. To ensure better service in future, the Library's service agreement with the City will be modified. Page 18 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 7. As of late November. almost 5 months since the tasks of ordering from LSC was moved from technical services to information services, the number of purchase order lines ordered with vendors has increased 30%. This gain in efficiency will assist with ordering for the south end branch's opening day collection. 8. The Library has also moved to an automatic release plan as a more cost effective and efficient means of providing DVD resources. 9. Khuan Seow has been exploring RFID technology with vendors and other libraries that have implemented this technology. In addition to potential productivity gains, it is proving to be a highly effective way of increasing staff contact with borrowers providing assistance rather than handling material. Initially, RFID will be implemented at the south end branch library. 10. Congratulations to Khuan who is now on the board of directors with the Library Services Centre (LSC). V CONWNWUNITY DEVELOPIVWENT 1. When back at work, Chris Vanderkruys will provide a wrap-up report on the Dragon Boat Festival. 2. Ann attended the monthly Executive meeting of the Planned Giving Counsel in November. 3. Ann attended the wrap-up meeting for Doors Open Barrie at City hall. BPL has been invited to participate again in 2010. 4. Ann continues with Association of Fundraising Professionals (AFP) Webeonference initiative, offering these sessions to other fundraisers in the area. BPL hosted one session this month. 5. Ann continued working as a Board member on the Barrie Community. Foundation (BCF) and attended meetings in November. 6. International Festival of Authors (IFOA) Ontario: Barrie event was held on Monday, November 2 at the Downtown Community Theatre. This was an evening event, with approx. 80 attendees. Ann and Shonna spent the afternoon doing set-up at the theatre. Ann and Shonna attended an afternoon reception at Georgian College, Ann and Shonna went for supper with the IFOA Harbourfront group from Toronto prior to the evening event. Feedback from Harbourfront afterwards was very positive and they have indicated intentions to repeat the event in 2010. 7. Ann chaired the Georgian College Advisory Committee meeting for the Fundraising & Resource Development postgraduate program in November. 8. Approximately 42 people attended the Barrie Folk Society Unplugged Saturday Night November 28a'. 9. Ann prepared two monthly columns plus a campaign corner for the December issue of the Barrie Life & Times and issued media releases to promote various library events and programs. 10. The Gala Night for 2010 will be October 22. Theme etc. to be decided later. 11. Regularly scheduled meetings of the whole Campaign Leadership Team continue every three weeks. As needed, Ann met with the three breakout teams: Major Gifts, Community Engagement, Public Awareness (PR) 12. Ann organized the Southshore Centre setup and teardown for "Dancing with the Barrie Stars" event each week through November. Ann also organized campaign volunteers Page 19 of 59 - Minutes of Barrie Public Library Meetings held on November 2... to assist, organized media coverage and event promotion. The grand finale is on December 13 at Georgian Colleffe 13. When Chris returns to work, a final tally of the amount raised by "A Novel Night Out: Taking Flight" will be made available. All community engagement and major gift initiatives continue. 14. Ann attended an all-dav gathering of Ontario Public Library (OPL) fundraising interest group (OPLfrig) at the Southern Ontario Library Services (SOLS) offices in Toronto. 15. Ann attended Association of Fundraising Professionals (AFP) Congress (fundraising conference) in late November/early December. Sessions attended: `Building a dynamic marketing communications strategy', `It's all about change: How important trends are driving philanthropy in new directions" (session on demographics), "The art of designing integrated and accountable donor recognition", "Tackling the challenges and embracing the opportunities for fundraising in the upcoming decade", "Direct response copy - the good, the bad and the ugly", "Passionate philanthropy" and "Take- aways to kick start multi channel fundraising in your non-profit". Ann also acted as speaker host for two of these sessions, at the request of AFP Toronto Chapter. Ann also attended plenary sessions with: Matt Flannery, Co-founder and CEO of "Kiva" and Dr. Ron Archer, International Strategist and author "Philanthropy: The art of transforming pain into power and wound into wisdom". Ann also attended the networking/learning opportunities of: Congress Opening Reception and AFP Greater Toronto Chapter Philanthropy Awards luncheon. 16. Ann continues to assess how social media can be integrated into our stewardship and marketing efforts in the coming years. VI VOLUNTEER PROGRAM 1. In November 3 new volunteers were hired for the Boutique, 2 for the Cafe, 5. for shelf reading, 2 for shelf reading, 1 for Circle of Readers and 2 for the Teen Advisory Board. 2. Julie provided volunteer greeters and coat checkers for the International Festival of Authors on November 2 d at the Downtown Community Theatre. 3. Two Board Games & Puzzle sessions were organized by Children's Services for PA Days. Two volunteers attended and assisted with each of these sessions. 4. Julie submitted a proposal for a presentation to the BC Library Association with Cathy Barlow from the United Way of Greater Simcoe County on volunteer management. The submission will be considered for the 2011 conference. 5. The Barrie Association of Volunteer Administrators (BAVA) launched their new website www. avro.on.ca/bava/) on November 11`h, here at Barrie Public Library. Along with information about BAVA, the website offers a list of Volunteer Opportunities at member agencies. 6. Julie participated in a teleconference with members of the Professional Administrators of Volunteers - Ontario (PAVR-O) Networking Group on November 18. Julie is a representative of BAVA. VII BUILDING 1. The pigeon deterrent system on the Library roof garden has been repaired 2. The City continues to work on the hot water supply to the main floor washroom. Page 20 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 3. The City has installed hand sanitizers throughout the Library. PREPARED BY A. Davis DATE December 17, 2009 Page 21 of 59 - Minutes of Barrie Public Library Meetings held on November 2... LIBRARY USAGE FOR THE MONTH OF: NOVEMBER 2009 SAME MTH CURR PREV CURR PREV YR MTH YTD YTD 1 CIRCULATION Adult 74,271 77,607 4.49% 883,138 931,354 5.46% Children 48,239 51,339 6.43% 611,359 627,413 2.63% TOTAL CIRCULATION 122;510 128,946 5.25% 1,494,497 1,558,767 4.30% 2 HOLDS PLACED 10,380 12,874 24.03% 131,323 146,313 11.41% 3 INTERLIBRARY LOAN Borrowed 215 176 -18.14% 2,743 2,374 -13.45% Lent 367 •222 -39-51% 2,377 2,307 -2.94% 4 MEMBERSHIP New members 408 656 6078% 6,897 7,585 9.98% Active Members 54,498 56,356 3.41% 54,498 56,356 3.41% In Person Visits 66,147 46,289 -30.02% 770,600 558,073 -27.58% 5 INFORMATION REQUESTS a) Main Floor Information 2,808 2,988 6.41% 35,150 35,613 1.32% b) Second Floor Information 970 1,082 11.55% 13,802 14,008 1.49% TOTAL INFORMATION REQUESTS 3,778 4,070 773% 54,133 49,621 -8.34% 6 ON-LINE DATA BASE SEARCHES 6,841 24,578 259.27% 72,017 150,605 109.12% 7 COMMUNITY INFORMATION a) Database records created 16 4 -75.00% 126 168 33.33% b) Database records updated 200 167 -16.50% _ 2,094 2,290 9.36% a) Events records created 155 100 -35.48% 1,678 1,525 -9.12% b) Events records updated 77 93 20.78% 912 1,154 26.54% 8 COMMUNITY SERVICES Programs & Tours a) Adult 27 29 7.41% 283 287 1.41% b) Children/Young Adult 73 80 9.59% 593 623 5.06% TOTAL PROGRAMS 100 109 9.00% 876 910 3.88% Attendance a) Adult 209 248 18.66% 2,475 2,827 14.22% b) Children/Young Adult 2,072 1,967 -5.07% 18,974 19,335 1.90% TOTAL ATTENDANCE 2,281 2,215 -2.89% 23,312 22,162 -4.93% VISITS TO LIBRARY WESSITE 9 (remote and in house) 141,488 196,995 39.23% 1,562,862 2,192,097 40.26% 10 COMPUTER RESERVATIONS 5,599 6,010 7.34% 67,322 68,149 1.23% 11 NEW ITEMS a) Adult 951 1936 103.58% 15,998 17,556 974% b) Children/Young Adult 987 1143 0.158055 11,700 14,126 20.74% Collection size 266,062 261,624 -1.67% 266,062 261,624 -1.67% 12 VOLUNTEER HOURS 759.5 933.25 22.88% 8,442 9,883 17.07% 13 ROOM BOOKINGS 162 167 3.09% 1,717 1,752 2.04% Page 22 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 7>, BARRIE PuBLc LIBRARY MINUTES BOARD MEETING #09-13 THURSDAY DECEMBER 17, 2009 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C. Virgo (Chair), L. McClean (Vice-Chair), V. DeCecco, S. Kastner, A. Davis (Director), T. Latimer (Recorder) ABSENT: M. Meads, A. Prince, R. Duhamel, L. Strachan, J, Heran, 1. Call to Order The meeting was called to order at 7:30pm No quorum - meeting proceeded as discussion only. 2 Confirmation of Agenda Agenda was confirmed. No quorum, board elections will be deferred until January. 3 Confl ict of Interest None declared. 4. Reading Circle Presentation - Kvm McOuat, Children's Department Staff Kym was unable to attend. 5. Capital Campaign Update - Ann Andrusyszyn Ann was unable to attend. Catherine presented Ann's report on the progress of the campaign. The campaign is getting close to reaching the million dollar goal. 6. Minutes of Meeting 6.1 Minutes of Board Meeting #09-12 dated Thursday November 26, 2009 Deferred until January. 7. Business Arising None. 8. Report of the Chair Catherine, Ray and Al met with Jim Sales regarding Holly. An application has been made to the Holly Community Centre architect to see if it is feasible for an expansion. Page 23 of 59 - Minutes of Barrie Public Library Meetings held on November 2... Catherine. Rav, Sarah and Al met with city staff regarding Z ainswick library site to enquire about the remaining piece of the land and was informed that as of now the-,e are no plans for it. 9. Committee Reports 9.1 Financial Statements for November 2009 Deferred until January. 9.2 Community Committee Repot Catherine covered the city discussions in her report. 10. Director of Library Services Report November 2009 Highlights of the repot were discussed. 11. Other Business 11.1 Board Meeting dates for 2010 11.2 Knowledge Ontario Knowledge Ontario is asking for letter of support. Al explained how staff and the library support Knowledge Ontario in several ways including provided staffing hours for AskON. The board directed Al to draft a letter of support from the board. 11.3 Board Elections . Deferred until January 12. Committee Meeting Dates At the Call of the Chair 13. Date of Next Board Meeting Thursday January 28, 2010 at 7:30pm in the Consumers Gas Board Room. 14. Adjournment The meeting was adjourned at 7:59pm by Vince DeCecco. CHAIR BATE Page 24 of 59 - Minutes of Barrie Public Library Meetings held on November 2... DIRECTOR'S REPORT January 28, 2010 for December 2009 PERSONNEL 1. Lynn Paterson was hired to fill a contract position to work on the Library's Birth, Marriage and Death index records. 2. December 1St, Board Chair, Catherine Virgo, Ray Duhamel and the Director met with Ed Archer and Jim Sales from the City of Barrie to review options for locating a branch library in the Holly area of the City. 3. December 2nd, Board Chair, Catherine Virgo, Ray Duhamel, Sarah Kastner and the Director met with City Manager, Jon Babulic, Chief Administrative Officer of City of Barrie and his staff to discuss options for including library services in the City's planning process for the development of the recently annexed lands. 4. December 29th, Boar Chair, Catherine Virgo and the Director attended a special budget presentation by City administration and City Council. 5. Chris Vanderkruys, Development Office, was off work during the month of December. 6. December 3rd, the Director-attended a special Capital Campaign fundraising "ask" organized by Dr. Andrea Ryan (major gifts). A very successful event. 7. December 3rd, the Library management team met with the architect to discuss progress and plans for the new south end branch library. 8. December 41h, the staff and Library Board held their Christmas celebration at the Flying Monkeys. The new venue and location was well received by library staff. 9. December 7th, the Director attended a special meeting and presentation hosted by the Federation of Ontario Public Libraries to provincial members of parliament at the Legislature on behalf of the library community. 10. December 8th, the Director attended a special Rotary Club of Barrie Executive Christmas meeting and celebration. 11. December 14th, the Director and Library Staff attended the special opening celebration for the Cookstown branch library. 12. December 15th, the Director attended the special Downtown Social Action Committee's meeting and Christmas celebration. 13. December 30th, Ann Andrusyszyn and the Director attended the Barrie Folk Society's Christmas luncheon to receive a donation. 14. Alison Brumwell, Anne Dorsey and Cathy Bodle attended First Aid Training on December 1 as part of the Library's responsibility to meet its legislative requirements. Martha Chown received First Aid Training December 14th and December 15th and Vicki Nicholls, Nancy Woods and Cindy Pomeroy-White attended First Aid/CPR training December 7th and 8th. Laura Lafleshe, Kym McOuat, Ruby Meijers and Brenda Jarvis attended St. John's Ambulance First Aid training on December 14 & 15. 15. Shonna Froebel, Manager, Adult Information Services, met with a furniture vendor regarding the new south end branch library. Shonna is taking a lead role in managing the branch project and attended one branch planning meeting as well as a meeting at the architects', office to do preliminary work on colours and finishes. 16. Elizabeth Bufton sold 50150 tickets to Library staff for the United Way draw. Elizabeth is the Library's representative with United Way. Page 25 of 59 - Minutes of Barrie Public Library Meetings held on November 2... II INFORMATION SERVICES Adult Services 1. Dec. 3' , Patricia Roebuck participated in a workshop from Ontario Library Services (OLS) -North to use French in searching the internet. Patricia was asked to introduce the speaker since there are no bilingual OLA staff members. 2. Alison Brumweli completed all of the Virtual Reference Essentials (RUSA) Training modules in December. 3. Patricia Roebuck completed AskON reference module training in December. 4. In December, Shonna arranged a teleconference on Graphic Novels which focused on collection development for Mary McAlpine, Elizabeth Bufton, Debra Smith, and Nancy Woods. Mary McAlpine also attended a workshop on the importance. of Graphic Novels in the Library. 5. Cindy Madden participated in an American Library Association (ALA) webinar December 2nd called "You want me to select for WHAT? The workshop was about how to get started in providing reference services in a new program area. 6. Cathy Bodle, Martha Chown and Sylvia Mueller attended a Webinar on Dec 3 on the new standards for Naming Authorities for Community Information database records. 7. Ayla Demiray prepared a large order for 150 DVD Lease titles from Library Service Centre (LSC) of high use titles to meet patron demand for this format. 8. Robyn Zuck coordinated the purchase of 30 additional eBooks from an alternate supplier to NetLibrary and Libraries on the Go in order to meet demand for this service. 9. Patricia Roebuck discovered that emails sent to LSC's Manitoba supplier for German DVDs were being blocked by the City of Barrie. The City's filtering software identified such words as Hitler, Nazi etc. as offensive. These are common themes in the film repertory of a people that continues to examine its past. This is also the reason the Library does not use filtering software on its public internet computers. 10. Patricia also encouraged members of the Southern Ontario Multilingual Program (SOMP) AGM to attend hold their annual meeting at the same time as the immigrant settlement pre-conference workshop takes place with all the multicultural sessions at the Ontario Library Association (OLA) Superconference. 11. During December, 259 donated items were added to the Library's collection. 12. Shonna Froebel and Robyn Zuck participated in a number of Conference calls with site coordinators about the Knowledge Ontario AskON service in order to discuss protocols for answering questions and providing good customer service. 13. Cindy Madden created a descriptive list of new and updated (Ready) Reference titles for Information Services staff to help everyone to become familiar with these new resources. 14. Elizabeth Bufton created four displays on the main floor: "Fiction for the Non-Fiction Reader @ Your Library," "Non-fiction for the Fiction Reader @ Your Library," "Documentaries @ Your Library" and "Biographies, Memoirs and Diaries @ Your Library." 15. Elizabeth also updated the Recommended Reading Lists. 16. Anne continues to assist the local business community using PCensus and Million Dollar Database Index (MDDI). This is a very popular business support service. 17. Shonna attended 3 Business Networking International (BNI) Breakfast meetings and one BNI social in December. Page 26 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 18. Approximately 50 people from the YMCA English as a Second Language Group came for a tour of the Library. This included a tour of library resources, a storytime for the children as well as a catalogue demonstration for the advanced group. Thanks to Cindy Pomeroy-'White and Laura LaFleshe for making the newcomers feel welcome and introducing our resources! 19. Six students from the Barrie Literacy Council and their teacher received an in-depth tour of the Library on Dec. 17. 20. Janet Graham and Elizabeth Bufton provided materials for 15 Nursing/Retirement Homes in December. 21. Janet was asked to send copies of her `Move the mouse' and `Beginner Internet' courses to Janet Banfield of Ramara Public Library. Ramara is going to establish courses. 22. Janet was contacted by Emmarie Genete of the Ontario Seniors Secretariat to explain how our workplace is becoming more senior-friendly and how the Age-friendly Forum has made her loop at the workplace and community differently. Janet answered a 2 page questionnaire. 23. Janet provided her monthly book review for Focus 50+ community seniors' paper and a listing of upcoming programs. 24. Anne Dorsey arranged for Hank Thibodeau, President of Christmas Cheer to pick up 300x- BPL book bags to be used for delivering turkeys to families in need. 25. Anne attended the Chamber Business Networking Breakfast on December 3rd 26. Anne had a display table and attended the Mr. Bob Networking Event on December 3rd. 27. Anne attended the Greater Barrie Chamber of Commerce board.meeting and Christmas social on December 151H 28. Anne attended the Greater Barrie Chamber of Commerce BA5 on December 16th. 29. Elizabeth Bufton provided Visiting Library Services to 11 retirement and nursing homes in December. 30. Robyn Zuck participated in a teleconference meeting with the Steering Committee of the Ontario Library Association/Ontario Genealogical Society for the annual meeting in May 2010. 31. Cathy Bodle has been asked to participate on the committee organizing the 2010 InformOntario Conference, to be held in Barrie, May 2010. 32. In December, Adult Information Services delivered a total of 14 programs including computer instruction, tours, book clubs, writing and business programs as well as community events to 100 people. 33. Anne Dorsey presented Business Plan 101 on December 9 b (15 people). 34. Anne met with a patron to plan for a program in the spring that would help small businesses understand the bidding process. 35. Robyn Zuck revised and updated all the Genealogy Websites by Subjects, both on the website and in the IS Favourites on InSite. 36. Mary McAlpine spent time compiling "Staff Favourites 2009" for the webpage. She was really pleased at staff participation. 37. Robyn Zuck has noticed that with all the discussion about the Kindle coming to Canada and the,library's downloadable collection of eBooks, there is an increase in interest in this collection. The Library is becoming a source of information for the technical aspects of this format delivery as well as for its delivery. The Library needs to be aware and plan for the next stages in digitization. Page 27 of 59 - Minutes of Barrie Public Library Meetings held on November 2... Children and Youth Services 1. On December 3, Jane Salmon chaired an Ontario Library Association (OLA) Best Bets meeting. 2. On December -16, Debra Smith listened to an audio conference call entitled "Helping Adult Readers Select Graphic Novels" 3. Kym McOuat is taking a "tween/teen" course this term as she works toward her Master of Library Science (MLS). 4. Debra Smith added. 14 items to the young adult and junior non-fiction collection in December. 5. Nancy Woods added 18 donated items to the Children's collection in December. 6. Laura updated the "Big Book" listing on Parent and Teacher Resources web page. 7. The French Easy Readers has expanded recently and Jane Salmon sent a group email to a number of contacts who are interested in this collection. Jane received a wonderful response with comments that the e-mail is now being sent to additional contacts. 8. 6 Storytime Kits were circulation in December. 9. Debra Smith, Laura Lafleshe and Ruby Meijers provided AskOn reference service in December as part of the Library's partnership with AskOn and Knowledge Ontario. 10. Debra Smith and Cindy Pomeroy-White hosted a Teacher/Librarian Breakfast on December 3 for secondary schools. Packages with information on teen programs were handed out as well as a short survey for feedback. Debra and Cindy presented sections of "Teen Territory." 11. On December 3`d, Laura Lafleshe led a tour and storytime for 18 1" Mapleview B eavers. 12. On December 7, Ruby Meijers and Debra Smith led tours of 44 grade 1 students from Hillcrest Elementary School. 13. On December 7, Brenda Jarvis prepared the book block on December 7 for Barrie Municipal Housing. 14. Brenda presented a tour/story reading for the 81h Barrie Beavers on Monday, December 7. 15. On December 8, Jane Salmon led a tour for 20 Grade 2 Oakley Park Elementary School students. 16. On December 10, Ruby Meijers led a tour for 33 Grade 1 and 2 students from Oakley Park. 17. On December 11, Kym McOuat led a tour for 20 grade 3 and 4 students from Oakley Park. 18. Cindy Pomeroy-White prepared 2 letters of recommendation for scholarships for Teen Advisory Board (TAB) members. 19. Cindy Pomeroy-White assisted Julie Ross with the nomination requirements for Teen Advisory Board (TAB) for the June Callwood Award. Cindy requested letters of support from Rogers, Rock95 and the City of Baltic for this nomination. Cindy also contacted the Barrie Examiner to suggest that they write an article on TAB and their volunteerism. 20. Cindy Pomeroy-White and Debra Smith hosted a "Teen" Christmas party on December 18 for 28 teens from the Teen Book Club, Manga Club and TAB. Teens decorated the tree for the YA area, provided a Reading Circle, sang karacke, and played "pass the present." Page 28 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 21. Cindy Pomeroy-White and Ann Andrusyszyn hosted the second "Breaking the Silence" concert to raise money for the new branch on December 19 with TAB. Si_ local bands attended and donated their time and TAB assisted with coat and bag check and tickets. $265 was raised for the new branch. 22. As a community service, we now do a separate puppet show for the Autism Ontario society parents and children each time during the year that we do puppet shows. Our Christmas show for the Autistic Group bad IS attending. 23. Cindy Pomeroy-White invited Chris Botterill to judge the Manga portion of the Creative Arts Contest and Ginger Jarvis has agreed to judge the digital art. Cindy also made contact with the Barrie Writer's Club to judge the writing portion of this contest. 24. During the month of December, 19 programs including storytimes, circle of readers, tours, community outreach, teen and puppet show programs were delivered with 474 people attending. 25. Circle of Readers overall evaluations were very positive. The new format appears to be a success. Many of the volunteers have asked to come back. 26. Ruby Meijers met with the Junior Book Club on Dec. 3 and had a great discussion on the book Schooled by Gordon Kormon. It was followed with a small Christmas party- 27. Vicki Nicholls prepared and led crafts for 64 people at "Trim the Tree" on Saturday December 5. 28. Brenda Jarvis met with the Teen Manga Club on Saturday, December 12, to assist Cindy Pomeroy-White with the presentation of the teen manga project to the club. 29. Cindy Pomeroy-White and Debra Smith updated the Teen Book Club policy and, guidelines for adding a new outline of questions for the club to consider. 30. Debra Smith assisted Cindy Pomeroy-White with a guideline for the Manga Club so that other staff could have a better idea of the way that the club is run. 31. Cindy placed registration forms for the upcoming Art and Photography workshops for teens in the registration binder and sent media releases. 32. On December 28 we welcomed singer Russ to the library. He performed for 45 people in the picture book area. 33. Kyrn McOuat and Ruby Meijers wrote, practiced and performed the "Tangled Tales" holiday puppet show. They did 2 puppet shows on Dec. 29 and 30 with 73 people attending. 34. Puzzles and classic games like chess and scrabble were made available on the children's floor during the week between Christmas and New Year. At least 80 people played with these educational learning activities. 35. Vicki Nicholls prepared the Canadian Birch clues for the "I Spy" activity to go out to schools for Battle of the Books. 36. Debra Smith updated the Teen Territory website to include a list of YA suggested titles that have been ordered for "Poll of the Month" and "Hot Topic." 37. In preparation for the "roll-out" of the French Every Child Ready to Read (ECRR) program, Patricia Roebuck contacted Catherine Seaman who is in charge of the French programme at Ottawa Public Library (OPL). OPL also offers a coupon for a free board book to newborns at the hospital in hopes the parents will redeem the coupon at their visit to the library. They are also then given material on the ECRR programme to start their baby off right from the beginning. Catherine has accepted to be our guest at the January SOLS teleconference Patricia organized for the listserv members of Page 29 of 59 - Minutes of Barrie Public Library Meetings held on November 2... "Anglophone Libraries serving Francophone communities." Brenda Jarvis produced the graphics work for the website and the upcoming brochure. 3 S. This comment was received from a secondary Teacher Librarian who attended the Teacher-Librarian Breakfast: "Hi Debra, I,just wanted to thank you and Cindy for a great start to the day! It was fabulous to see the many fabulous things the Public Library offers to both our students and our staff. I'm going to try to organize a small group of teachers to have a visit with you. in the New Year. Thanks again,.Colleen Peck, Eastview S.S." 39. Comment from Patron about Circle of Readers via Laura LaFleshe: Just wanted you to know that Brayden Naughton's mother called to register him again for Circle of Readers on Wednesday nights. She also wanted us to know that she and her son are very happy with the program! She said that Brayden's reading and confidence have improved immensely and she wanted me to pass along a big thank you to you! (Kym's addition - really the superstar is Se his volunteer) III CIRCULATION SERVICES 1. Many regular library users brought in Christmas cards and treats for staff over the holidays. This is a strong indication that our customer service skills are appreciated by the community. 2. The system downtime during Christmas weekend resulted in many upset users. Since the system was down Thanksgiving weekend too, users wanted to know if this is going to be a regular occurrence. Circulation Services staff managed to diffuse many potentially unpleasant interactions by relying on their considerable customer service skills. 3. Patrons are pleased to be able to receive email notification for overdue and material on hold. The pre-overdue notices are also most welcome. 4. 55 individual Visiting Library Service users and 17 retirement/nursing homes received library material in December. 42 volunteer hours were used to pick up and deliver this material. IV INFORMATION TECHNOLOGY SERVICES 1. A management change at LSC this year has resulted in a huge increase in deliveries at year end. Technical Services received 120 boxes of material in December before Christmas rather than the usual 25-35 boxes. Linda Beazley and Freida Lund with the help of Linda Lucey were able to process 100 boxes before Christmas. 2. The Library's computer system, Horizon, failed from Christmas day through December 281h. While the problem was resolved, ICT staff continues to seek the cause of the failures. 3. The DVD automatic release plan from Baker & Taylor (DVD Parade) for current high demand titles is in operation and material is circulating well. 4. "Userful Desktop" will be implemented as a 6 month pilot project for public access workstations in December. The technology allows for remote control and maintenance of multiple computers on a network. It should prove to be a more cost effective way to managing library computers. Page 30 of 59 - Minutes of Barrie Public Library Meetings held on November 2... A number of issues related to city ICT suppor have been identified that affects the Library's ability to provide services and necessitates staff having to make many apologies and explanations to the public. Speed of internet access is adversely affecting our Libraries "ON the Go" and "AskON" services. Library patrons are becoming discouraged and the Library's credibility as a service provider is being cast into doubt. Information Technology Services is meeting with the City to discuss the Library's current service agreement with respect to Network response times, problem handling and support levels for what is identified in the agreement as "mission critical" services. V . COMNIUNITY DEVELOPMENT 1. Full details of the Dragon Boat Festival will be presented to the Board when Chris Vanderkruys returns to work. 2. Ann attended a student presentation at Georgian College in December for 'Marketing input on the Dragon Boat Festival. Students provided an excellent overview and made some great recommendations. The Dragon Boat Committee will be asked to implement some of these suggestions. 3. Ann attended the Planned Giving Counsel of Simcoe County December Executive meeting. 4. At the request of Fred Andrews (City Department of Culture) Ann attended the Winter Lights session to speak to the judges about the programs offered by the Library. 5. Ann continued working as a Board member on the Barrie Community Foundation (BCF) and attending meetings. Ann attended additional website design meetings for the Foundation , 6. Ann met with the new facilitator of the Fundraising & Resource Development postgraduate program at Georgian College to discuss an Advisory Committee for the program. 7. Barrie Folk Society: Unplugged Saturday Night was on hiatus for December and will resume on January 23. 8. Barrie Life & Times: Two monthly columns were provided for the January issue of Barrie Life and Times as well as the Library's "Campaign Corner." 9. Media releases were sent to the local media to promote the Library's various events and programs in December. 10. Ann provided Christmas displays for all three of the Library's display cases in December wishing our patrons the best of season. 11. Ann sent Thank you letters sent to all donors of recent gifts, updated the Library's Donor database and prepared cards for donor "Christmas honour gifts." 12. Pewter Christmas ornaments (from Downtown BIA) were sold at the Circulation Desk and in the Boutique. 13. Campaign meetings continued with regularly scheduled meetings of the whole Campaign Leadership Team every three weeks. In addition, Ann met as needed with the three breakout teams: Major Gifts, Community Engagement, Public Awareness. Ann assisted at "Dancing with the Barrie Stars" closing gala event on December 13 at Georgian College Theatre. The Library provided several volunteers for this event. 14. The Library is still, awaiting final report and amount raised for the Capital Campaign's Gala event, "A Novel Night Out: Taking Flight." 15. Ann continues to investigate donor recognition options for the branch. Page 31 of 59 - Minutes of Barrie Public Library Meetings held on November 2... 16. Tim Johnston and Ann were invited to present an "ask" to Barrie Lions Club in December. 17. Ann and team members went to Huronia Oral Surgery Group office for presentation and photo op in December. 18. In December, Ann and team members went to Kempenfelt Bay School (KBS) office for presentation and photo op. 19. Ann was also contacted by South Barrie Lions Club in December and provided some campaign material 20. Ann & Andrea Ryan will present an "ask" to Barrie Rotary Club in early January. 21. Mr. Sub held a children's Christmas party event as a fundraiser. Tim Johnston, Campaign Chair, attended on behalf of the campaign team and received a presentation of the funds raised. 22. Ann attended Association of Fundraising Professionals (AFP )Congress fundraising conference in late November/early December. VI VOLUNTEER PROGRAM 1. Julie Ross packaged Christmas cards and ornaments for all Library volunteers. 2. Julie attended the Barrie Association of Volunteer Administrators (BAVA) Christmas/networking luncheon on December Stn 3. Julie met with Cindy Pomeroy-White on December 22 to work on package nominating the Teen Advisory Board for the June Callwood Award for Outstanding Volunteer Achievement. This is awarded by the Ministry of Citizenship and Immigration. TAB has displayed creativity, leadership and dedication (radio and T.V. commercials for the Library) since it was created in 2003. 4. Julie participated in a survey sent out by Volunteer. South Simcoe as Annual Conference for 2010 is being planned. 5. Julie spoke with Bruce Morton of the Barrie Fair Trade Working Group about their goal of having the City of Barrie designated as a Fair Trade Town. This requires 28 retail stores and 14 cafes to carry at least two types of Fair Trade products; such as coffee, tea, sugar, hot chocolate, chocolate, etc. They currently have 22 retail stores and 9 cafes. 6. Julie packed up items for the Busby Street Centre for delivery on December I It''. ordering items from the Bargains Group in Toronto using the cash contributions from staff. These items were delivered directly to the Busby Centre. Some staff members donated their grocery gift cards. VII BUILDING 1. Nothing to report PREPARED BY A. Davis DATE January 28th 2010 Page 32 of 59 - Minutes of Barrie Public Library Meetings held on November 2... LIBRARY USAGE FOR THE MONTH OF: DECEMBER 2009 SAME MTH CURB PREY CURB PREV YR MTH °,o+/- YTD YTD 1 CIRCULATION Adult 69.012 69;316 0.44!° 957,120 1,000,670 4.55',0 Children 40,553 42.592 5.03°0 668,431 670,305 0.28% TOTAL CIRCULATION 109,565 1?1,908 214% 1,625;551 1,670,975 2.79% 2 HOLDS PLACED 9,493 9,606 1.19% 142,287 155,919 9.58°x° 3 INTERLIBRARY LOAN Borrowed 149 151 1.34% 2,943 2,525. -14.20% Lent 153 132 -13.73% 2,314 2,439: 5,40% 4 MEMBERSHIP New members 365 352 -3.56% 7,574 7,937 4.79% Active Members 54,472 55,008 0.98% 54,472 55,008 0.98% In Person Visits 53,421 36,464 -31.74% 825,980 594,537 -28.02% 5 INFORMATION REQUESTS a) Main Floor Information 2,153 2,081 -3.34% 37,256 37,694 1.18% b) Second Floor Information 625 710 13.60% 14,947 14,718 -1.53% TOTAL INFORMATION REQUESTS 2,778 2,791 0.47% 52,203 52,412 0.40% 6 ON-LINE DATA BASE SEARCHES 5,850 15,219 160.15% 75,314 165,824 120.181 7 COMMUNITY INFORMATION a) Database records created 9 7 _ -22.22% 124 175 41.13% b) Database records updated 245 137 -44.08% 2,279 2,427 6.49% a) Events records created 123 81 -34.15% 1,724 1,606 -6.84% b) Events records updated 96 52 -45.83% 989 1,206 21.94% 8 COMMUNITY SERVICES Programs & Tours a) Adult 15 14 -6.67% 284 301 5.99% b) ChildrenNoung Adult 16 18 12.50% 568 641 12.85% TOTAL PROGRAMS 31 32 3,23% 852 942 10.56% Attendance a) Adult 78 100 28.21% 2,520 2,927 16.15% b) ChildrenNoung Adult 432 474 9.72% 18,834 19,809 5.18% TOTAL ATTENDANCE 510 574 12.55% 21,354 22,736 6.47% VISITS TO LIBRARY WESSITE 9 (remote and in house) 143,764 152,867 6.33% 1,718,558 2,344,964 36.45% 10 COMPUTER RESERVATIONS 4,898 4,834 -1.31% 72,724 72,983 0.36% 11 NEW ITEMS a) Adult 1000 NA #VALUE! 17,168 18,556 8.08% b) Children/Young Adult 666 NA #VALUE! 12,669 14,126 11.50% Collection size 264,556 262,317 -0.85% 264,556 523,941 98.05% 12 VOLUNTEER HOURS 619 821 32.63% 8,962 10,704 19.44% 13 ROOM BOOKINGS 91 98 7.69% 1,744 1,850 6.08% Page 33 of 59 - Minutes of Nottawasaga Valley Conservation Authority meeting... o, < t NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING #01/10 - 8 January, 2010 `gips Tiffin Centre for Conservation-John L. Jose Environmental Learning Centre Ary: y~ 36 MINUTES PRESENT: Chair: Walter Benotto Town of Shelburne Vice Chair: Gord Montgomery Town of Mulmur MEMBERS: Rick Archdekin Town of Wasa a Beach Ma Brett Township of Adjala-Tosorontio Orville Brown Township of Clearview Chris Carrier Town of Collin wood Re Cowan Township of S rin water Ter Dowdall Township of Essa Tom Elliott Township of S rin water Ron Henderson Township of Essa Ralph Hough Township of Oro-Medonte Harry Hughes Township of Oro-Medonte Gar Matthews Township of Melancthon John McKean Town of the Blue Mountains Rick Milne Town of New Tecumseth Brian Mullin Municipality of the Grey Highlands Fred Nix Town of Mono Gerald Poisson City of Barrie Ron Simpson Town of Bradford West Gwillimbu Joan Sutherland Town of New Tecumseth Bill Van Berkel Town of Innisfil Robert Walker Township of Clearview Bar Ward City of Barrie Perc Way Township of Amaranth REGRETS: Sonny Foley Town of Collingwood Cal Patterson Town of Wasa a Beach GUESTS: Dick Hibma, Chair, Conservation Ontario Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Region STAFF PRESENT: CAO/Secretary-Treasurer Wayne Wilson Manager of Administration and Human Resources Susan Richards Communications/Public Relations Assistant Kim Garraway Director of Land Operations & Stewardship Services Byron Wesson Director of Engineering and Technical Services Glenn Switzer Director of Planning Chris Hibberd RECORDER: Laurie Barron, Executive Assistant Page 34 of 59 - Minutes of Nottawasaga Valley Conservation Authority meeting... BOARD OF DIRECTORS MINUTES MEETING No: 01-10 8 January, 2010 Page 2 of 6 1. CALL TO ORDER Wayne R. Wilson, CAO/Secretary-Treasurer called the meeting to order at 10:35 a.m. 2. INTRODUCTIONS The CAO/Secretary-Treasurer welcomed the following guests to the meeting: Dick Hibma, Chair Conservation Ontario Lynn Dollin, Chair Source Protection Committee 3. MOTION TO ADOPT AGENDA Item #19 added to the agenda - NVCA 5e Anniversary Video presentation and schedule of events. RES.#1 MOVED BY: Rick Milne SECONDED BY: Gerald Poission RESOLVED THAT: The Agenda for Board of Directors Meeting #01 /10 dated 8 January, 2010 be adopted as amended. Carried; 4. PECUNIARY INTEREST DECLARATION None declared PROCEDURES: The CAO/Secretary-Treasurer reviewed the election procedures with the Board members. 5. APPOINTMENT OF ELECTION CONDUCTOR RES.#2 MOVED BY: Rick Milne SECONDED BY: Chris Carrier RESOLVED THAT: The Board of Directors accept the services of Lynn Dollin, for the position of Election Conductor for the Chair & Vice-Chair of the NVCA 2010 elections. Carried; 6. APPOINTMENT OF SCRUTINEERS RES43 MOVED BY: Rick Milne SECONDED BY: Harry Hughes RESOLVED THAT: Byron Wesson and Glenn Switzer be appointed as Scrutineers for the duration of the N.V.C.A. 2010 elections. Carried; ELECTION OF BOARD OF DIRECTORS CHAIR AND VICE CHAIR NOMINATIONS FOR THE POSITION OF CHAIR: RES.#4 MOVED BY: Chris Carrier SECONDED BY: Barry Ward RESOLVED THAT: Walter Benotto be nominated for the position of Chair of the Nottawasaga Valley Conservation Authority for 2010. Carried; Walter Benotto affirmed his acceptance of the nomination Election Conductor Lynn Dollin asked three times for further nominations. Being none, Walter Benotto was declared Chair by acclamation. RES.#5 MOVED BY: Mary Brett SECONDED BY: Gord Montgomery RESOLVED THAT: The nomination for the position of Chair of the N.V.C.A. be closed. Carried; Page 35 of 59 - Minutes of Nottawasaga Valley Conservation Authority meeting... BOARD OF DIRECTORS MINUTES MEETING No: 01-10 8 January, 2010 Page 3 of 6 8. NOMINATIONS FOR THE POSITION OF VICE-CHAIR: RES46 MOVED BY: Ron Henderson SECONDED BY: Mary Brett RESOLVED THAT: Gord Montgomery be nominated for the position of Vice-Chair of the Nottawasaga Valley Conservation Authority for 2010. Carried; Gord Montgomery affirmed his acceptance of the nomination. Election Conductor Lynn Dollin asked three times for further nominations. Being none, Gord Montgomery was declared Vice-Chair by acclamation. RES.#7 MOVED BY: Mary Brett SECONDED BY: Gord Montgomery RESOLVED THAT: The nomination for the position of Vice-Chair of the N.V.C.A. be closed. Carried; Chair Walter Benotto assumed the Chair for the remainder of the meeting 9. ACKNOWLEDGEMENTS Chair Walter Benotto and Vice-Chair Gard Montgomery thanked the Board of Directors for their support. Fred Nix affirmed his position as Past Chair on the Executive Committee for the 2010 term. 10. ELECTION OF EXECUTIVE COMMITTEE MEMBERS Nominations for Position of Executive Committee Members were received by Chair Benotto as follows: RES48 MOVED BY: Chris Carrier SECONDED BY: Orville Brown RESOLVED THAT: Rick Archdekin be nominated for the position of Executive member of the Nottawasaga Valley Conservation Authority for 2010. Carried; Rick Archdekin affirmed his acceptance. RES.#9 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: Tom Elliott be nominated for the position of Executive member of the Nottawasaga Valley Conservation Authority for 2010. Carried; Tom Elliott affirmed his acceptance. RES.#10 MOVED BY: Bill Van Berkel SECONDED BY: Ron Simpson RESOLVED THAT: Joan Sutherland be nominated for the position of Executive member of the Nottawasaga Valley Conservation Authority for 2010. Carried; Joan Sutherland affirmed her acceptance. Page 36 of 59 - Minutes of Nottawasaga Valley Conservation Authority meeting... BOARD OF DIRECTORS MINUTES MEETING No: 01-10 8 January, 2010 Page 4 of 6 RES.#11 MOVED BY: Garry Matthews SECONDED BY: Gord Montgomery RESOLVED THAT: Mary Brett be nominated for the position of Executive member of the Nottawasaga Valley Conservation Authority for 2010. Carried; Mary Brett affirmed her acceptance. RES.#12 MOVED BY: Mary Brett SECONDED BY: Joan Sutherland RESOLVED THAT: Terry Dowdall be nominated for the position of Executive member of the Nottawasaga Valley Conservation Authority for 2010. Declined by nominee Terry Dowdall; RES# 13 MOVED BY: Tom Elliott SECONDED BY: Robert Walker RESOLVED THAT: The nominations for the position of Executive Member of the NVCA be closed. Carried; RES.#14 MOVED BY: Robert Walker SECONDED BY: Tom Elliott RESOLVED THAT: the Executive Committee of the NVCA as elected and appointed be confirmed for the year 2010, as follows: Authority Chair: Walter Benotto Authority Vice-Chair: Gord Montgomery Five Executive Committee Members: Tom Elliott, Joan Sutherland, Rick Archdekin, Mary Brett, Past Chair Fred Nix Carried; 11. REMARKS Dick Hibma, Chair of Conservation Ontario brought greetings and congratulated the NVCA on their 50th Anniversary in conservation. 12. ADVISORY COMMITTEE MEMBER SELECTION/CONFIRMATION The following tentative list was noted from the member sign up board. A selection was made for those members not in attendance. The Executive will review the advisory committee membership provide recommendations at the next meeting of the Board of Directors. Land Operations Planning Engineering Reg Cowan Harry Hughes Ralph Hough Orville Brown Ron Simpson John McKean Terry Dowdall Bill Van Berkel Chris Carrier Ron Henderson Percy Way Mary Brett Rick Archdekin Sonny Foley Robert Walker Tom Elliott Garry Matthews Joan Sutherland Brian Mullin Rick Mile Gerald Poisson Gord Montgomery Fred Nix Walter Benotto Barry Ward Cal Patterson Page 37 of 59 - Minutes of Nottawasaga Valley Conservation Authority meeting... BOARD OF DIRECTORS MINUTES MEETING No: 01-10 8 January, 2010 Page 5 of 6 13. 2010 BORROWING RESOLUTION: RES. #15 MOVED BY: Tom Elliott SECONDED BY: Brian Mullin RESOLVED THAT: For fiscal year 2010, the Nottawasaga Valley Conservation Authority borrow, as required on credit, up to $450,000 for its purposes until payment to the Authority of grants from the Province of Ontario, and levies from its member municipalities are received. Carried; 14. APPOINTMENT OF 2010 AUTHORITY SOLICITORS: RES. #16 MOVED BY: Chris Carrier SECONDED BY: Orville Brown RESOLVED THAT: The firms of Stiver Vale Barristers, Solicitors, Notaries, and Hill Hunter Losell Law Firm, be appointed to conduct the legal business of the Authority for 2010. Carried; 15. APPOINTMENT OF 2010 AUTHORITY AUDITOR: RES. #17 MOVED BY: Chris Carrier SECONDED BY: Orville Brown RESOLVED THAT: The firm of BDO Dunwoody be appointed to conduct the auditing functions of the Nottawasaga Valley Conservation Authority for 2010. Carried; 16. APPOINTMENT OF REPRESENTATIVE TO CONSERVATION ONTARIO COUNCIL: RES. #18 MOVED BY: Harry Hughes SECONDED BY: John McKean RESOLVED THAT: The Chair be appointed as the NVCA voting delegate on the Conservation Ontario Council for the year 2010; and, THAT: Vice-Chair and Wayne Wilson, B.Sc., Chief Administrative Officer/Secretary-Treasurer, be appointed as alternates. Carried; 17. FREEDOM OF INFORMATION AND PRIVACY ACT Appointment of Head of the NVCA for Purposes of the Municipal Freedom of Information and Protection Act. RES. #19: MOVED BY: John McKean SECONDED BY: Harry Hughes WHEREAS: Members of the Board of the Nottawasaga Valley Conservation Authority may designate an individual to act as Head of the Authority for purposes of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore, BE IT RESOLVED THAT: Susan Richards, Manager of Administration and Human Resources be designated as Head of the Authority for purposes of the Act. Carried; Page 38 of 59 - Minutes of Nottawasaga Valley Conservation Authority meeting... BOARD OF DIRECTORS MINUTES MEETING No: 01-10 8 January, 2010 Page 6 of 6 18. NVCA 2010 MEMBERS RES.#20 MOVED BY: Harry Hughes SECONDED BY: John McKean RESOLVED THAT: The N.V.C.A. members provide written permission to authorize the public release of their names, addresses and telephone/fax numbers/email address, in accordance with the Municipal Freedom of Information and Protection of Privacy Act. Carried; 19. PRESENTATION: NVCA 50th Anniversary Video Kim Garraway, Communications/PR Assistant Schedule of 50th Anniversary Events. Susan Richards, Manager of Administration and Human Resources FUTURE MEETINGS EXECUTIVE - Jan 22/10 BOARD OF DIRECTORS - Feb 12/10 ADJOURN RES421 MOVED BY: Harry Hughes SECONDED BY: John McKean RESOLVED THAT: This meeting adjourn at 11:10 a.m. to meet again at the call of the Chair. Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO/Secretary-Treasurer Dated this day of , 2010 Page 39 of 59 - Minutes of Midland Public Library meeting held on January 14... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 1 of 4 DATE: January 14, 2010 LOCATION: Midland Public Library Boardroom PRESENT: A. Campbell, V. Barycky, G.A. Walker, P. File, J. LeFebvre, C. Moore REGRETS: B. Desroches, J. Swick, V. Nihill, R. Hackney, STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM ISSUE ACTION # I FEB 16 2010 1. 1 Call to Order OFD -MEDONTE G.A. Walker called the meeting to order at 7:05 p.m. 2. Approval of the agenda Moved by: J. LeFebvre Seconded by: V. Barycky That the agenda be approved as circulated. 3. Approval of the minutes of the previous meeting Moved by: V. Barycky Seconded by: J. LeFebvre That the minutes of the Board meeting held on December 17, 2009 be approved. 4. Business arising from the minutes 4.1 Laurin/Green B. Molesworth had a visit with Mr. Green and made the offer of fixing the cracks in his building and buying the paint for him. He was a little reluctant. A discussion about the cost of the paint ensued. B. Molesworth thought it might be around $500.00. Mr. Green countered with a request that we write him a cheque for $4,000.00 and he would take care of the repairs and the paint. B. Molesworth asked for the Board's response. V. Barycky suggested that we talk to our Insurance company about the possibility of them covering this expense, as well as Mr. Laurin's roof, and that the Contractor be asked to approach theirs. B. Molesworth stated that Town Clerk, A. Fay has approached our carrier but has had no response. The Contractor has also been approached about this matter. CARRIED CARRIED Page 40 of 59 - Minutes of Midland Public Library meeting held on January 14... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 4 DATE: January 14, 2010 LOCATION: Midland Public Library Boardroom ITEM ISSUE I ACTION 4. Business arising from the minutes - continued G.A. Walker stated that if we give Mr. Green $4,000.00 we would have him sign-off on it. P. File asked what the deductible on our policy is. B. Molesworth said it is $5,000.00. P. File stated that we should have a lawyer draw up a letter for him to sign. A discussion ensued. J. LeFebvre suggested that B. Molesworth go back to him for further negotiation. V. Barycky stated that she is completely opposed to paying him anything. If we give in to him then we could have other neighbours coming forward asking for compensation. The Board asked that B. Molesworth undertake further exploration and negotiation. 4.2 Knowledge Ontario B. Molesworth reported that he has sent the communication to the Ministry of Culture that Knowledge Ontario had asked we send in support of them. 5 Approval of the accounts Moved by: A. Campbell Seconded by: C. Moore That the accounts for the month of December 2009 totalling $479,803.1 be approved. 6. Reports of Board Committees 6.1 Finance Committee The Year End Financial Statement, with the new 2010 budget figures, is still not available. 6.2 Fundraising Committee - Community Campaign Launch B. Molesworth reported that progress is being made. The request for $100,000.00 from the Township of Tiny, at last check, was still in their budget. The final approval is tomorrow, so hopefully, good news. Home Hardware has donated landscaping, in-kind, and Rotary is meeting next Wednesday to decide how to spend CARRIED Page 41 of 59 - Minutes of Midland Public Library meeting held on January 14... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: January 14, 2010 LOCATION: Midland Public Library Boardroom Page 3 of 4 ITEM ISSUE ACTION 6 Reports of Board Committees - continued the proceeds from "Party on the Dock" which could mean we might receive more than the $25,000.00 already committed. The Community Campaign launch will be Saturday, February 20 at the NSSRC. B. Molesworth spoke with the people at the IFOA and they will be sending three well known authors, one will be a children's author. $5,000.00 in advertising is being made available by The Mirror and F. Kemp is working on other avenues. Rogers Cable and A-Channel will be running spots and "The Dock" radio station will be there on the day. 6.3 Building Committee B. Molesworth reported that things are progressing well on the construction site. There was a slight hold-up last week waiting for the people to come and pour the concrete over the in-floor radiant heat system, but that is now done. The Reference Department in the basement is closing a week tomorrow to make way for the asbestos removal crew. The whole building will be closed from March 7, 2010 to March 21, 2010 to move everything out of the old building into the expansion. P. File asked if there was any way of making a small collection available. B. Molesworth said no, it would be too dangerous while the move was in progress. Public announcements are going out soon. 6.4 Report from the Friends of the Midland Public Library B. Molesworth explained that several of the Friends' stalwarts have been unable to continue to help due to illness. One of the members, R. Yeatman, indicated that he would be willing to recruit people to run the new Friends Store. B. Molesworth asked him if he would be willing to run an information/fundraising table at the Mall. He agreed that he would look into it, but would like people to give him names of any people they think might be willing to help. This endeavour might, in turn, be the start of an expanded Friends Group. Page 42 of 59 - Minutes of Midland Public Library meeting held on January 14... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: January 14, 2010 LOCATION: Midland Public Library Boardroom Page 4 of 4 ITEM ISSUE ACTION 7. New business No new business. 8. ( Information 8.1 Chief Librarian's Report B. Molesworth reported that the total circulation figure at year end was 156,102, down by 2000 from last year. The drop can be attributed to construction disruptions and poor summer weather. P. File raised the issue of the letter that the Library Board sent to Council. She stated that it hadn't been discussed at any length at General Committee but that it will come up again at the full Council meeting. She asked the Board for any follow up they might like her to bring forward. She went on to say that she knew we would be receiving IT help from the Police Department but had we come up with any other solutions to not being given any additional staff. B. Molesworth responded that M. McCormick, our Custodian, has some ideas as to how we might cope with cleaning. It was stated that it would be nice if the letter to Council was read and responded to, with questions answered. P. File suggested that we could go to Council later, after we're open, and make a presentation. Council seems to want proof of our need. V. Barycky asked if we could use High School Co-op Students. B. Molesworth stated that the time we would have them for wouldn't be long enough to make it worthwhile putting the time into training them. We will use our current complement of Pages to help us through the summer. 9. Adjournment Moved by: J. LeFebvre That the meeting be adjourned at 7:45 p.m. 3 a6~\ . Chair-inan of the Board Chief Librarian Page 43 of 59 - Correspondence from Rae Pfrimmer dated February 22, 2010 re:... From: Rae Pfrimmer Sent: Monday, February 22, 2010 12:42 PM To: Irwin, Doug Subject: waive of the site plan fees had previously ask to have the site plan waived for this minimal project for a carport shelter for my vehicles(mainly my classic cars).Being as this is not a preferred solution to my request, I would request that council please consider waiving the fees for this site plan. Thank You Rae Pfrimmer Spread the cheer with Messenger for mobile. Learn more. Page 44 of 59 - Being a By... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-033 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone -Stage 2 (Bachly Investments inc.), Plan 51 R-36676 (Part of Registered Plan 51 M-679) WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.Q. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Heights of Moonstone (Bachly Investments Inc.) in June 2000 for fifty nine (59) residential lots and an amended Subdivision Agreement in August 2009 to construct an additional thirty seven (37) residential lots on Bachly Avenue, Jennett Drive, Brechin Crescent, and Boyd Crescent. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Ora-Medonte hereby enacts as follows: That the Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone -Stage 2 (Bachly investments Inc.), Plan 51 R- 36876 (Part of Registered Plan M-679) may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Bachly Investments Inc. That the attached Schedule "A", Certificate of Substantial Completion and Acceptance (Underground Works) shall form part of this By-Law. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 24TH DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 24TH DAY OF FEBRUARY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 45 of 59 - Being a By... SCHEDULE "A" ASCOM A COM Sheet 7fi57219222 Y.1 eatrie,ON,=, UNiWN 7097340764 f TOWNSHIP ENGINEERS _ CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE [UNDERGROUND SERVICES) MUNICIPALITY Township of Oro-Medonte PROJECT Heights of Moonstone -Stage 2 Plan 51R-36676 (Part of Phan 59M-679) DEVELOPER Bachly Investments Ina I FILE NO. 12.01066-52 MT-69020 Description of the Works: Watermain Works in the Heights of Moonstone - Stage 2 Subdivision on Brechin Crescent from Jennett Drive west then south to Sta. 0-340, Jermett Drive from County Road 19 south to Sta. 0+215 and Bachly Avenue Sta. 0+650 north to cul-desac; SWM Facility In Block 56 including Drainage ditches in the Heights of Moonstone - Stage 2 Subdivision We, AECOM, notify the Municipality that the above mentioned works were inspected on January 11, 2010 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below: . Items listed in AECOM Construction Status Report dated January 11, 2010. We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may became apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment. The date of Substantial Completion and Acceptance (Under gro ern } is es fished by the Certificate as of January 11, 2010. Dater- 2. a/t1 Signature. kfD1069S21CeNficaiasta. C. aMAUOGetg~ouMtloc Page 46 of 59 18a) 18a) - Being a By-law to Authorize the Execution of a Tax Arrears E... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-039 Being a By-law to authorize the execution of a Tax arrears extension agreement WHEREAS The Corporation of the Township of Oro-Medonte has registered on the 31St day of March, 2009 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By-Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By-law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owners of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond March 31St, 2010. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by-law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. 4. THAT this By-law shall have effect immediately upon final passing. BY-LAW READ A FIRST AND SECOND TIME THIS 24TH DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 24TH DAY OF FEBRUARY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 47 of 59 18a) 18a) - Being a By-law to Authorize the Execution of a Tax Arrears E... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE"A" BY-LAW NO. 2010-038 Description of the land: Roll # 43 46 010 003 33100 Concession 8 W Pt. Lot 18 RP51 81846 Part 1 Page 48 of 59 18a) 18a) - Being a By-law to Authorize the Execution of a Tax Arrears E... THE CORPORATION OF THE TOWNSHIP OF ORO.MEDONTE SCHEDULE"B" BY-LAW NO. 2010-039 THIS AGREEMENT made in triplicate the 24th day of February, 2010. BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Corporation" -and Hereinafter called the "Owner" WHEREAS the owner is the owner of the land in the Township of Oro-Medonte described in Schedule "A" attached hereto and forming part of this agreement. AND WHEREAS the said land is in arrears of taxes on the 3rd day of February, 2010 in the amount of $16,030.01 and a tax arrears certificate was registered in the Registry Office on the 31st day of March, 2009 in respect of the said land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C.25 as amended a municipality may by By-law, authorize an extension agreement be entered into by the Corporation with the landowner to extend the period of time in which the cancellation price in respect to the said land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $400.00 (four hundred) dollars monthly, commencing on the 28th day of February, 2010, to and including the 28th day of February, 2015. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 1 Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. Page 49 of 59 18a) 18a) - Being a By-law to Authorize the Execution of a Tax Arrears E... Page 2 Schedule "B" By-Law No. 2010- 031 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owners hereunder shall be sufficiently given if sent by registered post to the Owners at the following address: 465 Line 7 North RR 2 Oro Station ON LOL 2EO In WITNESS WHEREOF the Owners has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, H.S. Hughes Witness Clerk, J. Douglas Irwin Page 50 of 59 18b) 18b) - A By-law to Continue a Citizen of the Year Advisory Group fo... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-042 A By-law to Continue a Citizen of the Year Advisory Group for the Township of Oro-Medonte WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the role of Council is to ensure that the administrative practices are in place to implement the decisions of Council. AND WHEREAS Council deems it expedient to continue a Citizen of the Year Advisory Group for the Township of Oro-Medonte. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the mandate of the Citizen of the Year Advisory Group shall be: • To act as an advisory body to Council. • To recommend a resident of the Township of Oro-Medonte to be awarded the Township of Oro-Medonte "Citizen of the Year"award. • To recommend a resident of the Township of Oro-Medonte to be awarded the Ontario "Senior of the Year" award. • All recommendations shall be forwarded to Council for consideration. 2. That each year's successful recipient of the Citizen of the Year award be appointed to the Citizen of the Year Advisory Group and attend future yearly meetings. 3. That the public members appointed to the Citizen of the Year Advisory Group shall serve on a volunteer basis, with no remuneration. 4. That the Township of Oro-Medonte's Procedural By-law shall govern the proceedings and activities of the Citizen of the Year Advisory Group. 5. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 24TH DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 51 of 59 18c) 18c) - A By-law to Amend By-law No. 2009-022, Being a By-law to pro... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-043 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25 states a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the following spheres of jurisdiction: highways including parking and traffic on highways. AND WHEREAS the whole sphere of highways, including parking and traffic on highways is assigned to all upper tier municipalities non-exclusively; AND WHEREAS Section 27(1) of the Municipal Act, 2001, provides that a municipality may pass By-laws in respect to highways over which it has jurisdiction; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte, did on the 25th day of February 2009, enact By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte; AND WHEREAS Council of the Township of Oro-Medonte does now find it expedient to amend Section 7.1.1 of By-law No. 2009-022 regarding parking within a specific distance to an intersection; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Section 7.1.1 of By-law No. 2009-022 be deleted in its entirety and replaced with: 7.1.1 within fifty metres (50m) of an intersection;" This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 24TH DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 52 of 59 - Being a By-Law to Authorize the Execution of a Tax Arrears E... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-044 Being a By-law to authorize the execution of a Tax arrears extension agreement WHEREAS The Corporation of the Township of Oro-Medonte has registered on the 31st day of March, 2009 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By-Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By-law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owners of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond March 31", 2010. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by-law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. THAT this By-law shall have effect immediately upon final passing. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW READ A FIRST AND SECONDTIME THIS 24TH DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD AND FINAL TIME THIS 24TH DAY OF FEBRUARY, 2010. Mayor,H.S. Hughes Clerk, J. Douglas Irwin Page 53 of 59 - Being a By-Law to Authorize the Execution of a Tax Arrears E... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE"A" BY-LAW NO. 2010-044 Description of the land: Roll # 43 46 010 001 10900 Concession 1 N Pt. Lot 39 Page 54 of 59 - Being a By-Law to Authorize the Execution of a Tax Arrears E... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE"B" BY-LAW NO. 2010-044 THIS AGREEMENT made in triplicate the 24th day of February, 2010. BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Corporation" -and Hereinafter called the "Owner" WHEREAS the owner is the owner of the land in the Township of Oro-Medonte described in Schedule "A" attached hereto and forming part of this agreement, AND WHEREAS the said land is in arrears of taxes on the 8th day of February, 2010 in the amount of $11,680.94 and a tax arrears certificate was registered in the Registry Office on the 31St day of March, 2009 in respect of the said land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C25 as amended a municipality may by By-law, authorize an extension agreement be entered into by the Corporation with the landowner to extend the period of time in which the cancellation price in respect to the said land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $250.00 (two hundred and fifty) dollars monthly, commencing on the 28th day of February, 2010, to and including the 28th day of February, 2015. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. Page 55 of 59 - Being a By-Law to Authorize the Execution of a Tax Arrears E... Page 2 Schedule "B" By-Law No. 2010-04q- 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owners hereunder shall be sufficiently given if sent by registered post to the Owners at the following address: 3089 Highway 93 RR 1 Barrie ON L4M 4Y8 In WITNESS WHEREOF the Owners has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Witness Witness Mayor, H.S. Hughes Clerk, J. Douglas Irwin Owner, Page 56 of 59 - A By-law t... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-047 A By-law to Assume and Establish Highways Within the Township of Oro-Medonte Plan 798 (Sophia Avenue, Barbara Avenue, Sunnyside Avenue, Symond Avenue) WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by-laws with respect to jurisdiction over highways; AND WHEREAS Section 31 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may by by-law establish a highway; AND WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, defines what constitutes a highway; AND WHEREAS Council of the Township of Oro-Medonte deems it necessary to assume and establish for use highways within the boundaries of the Township of Oro- Medonte listed on Schedule 'A' attached hereto; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT all highways listed in Schedule 'A' of this by-law are hereby assumed and established for use as a public highway; THAT the attached Schedule 'A' shall form part of this By-law; 3. THAT this by-law shall come into force and take effect on its final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 24TH DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 12010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 57 of 59 - A By-law t... SCHEDULE `A' to BY-LAW NO. 2010-047 Assumed and Established for Use as a Public Highway: Street Name Plan Description PIN Symond Avenue Plan 798 South of Breezy Avenue 58559-0168 (LT) Lakeshore Road Sunnyside Avenue Plan 798 South of Breezy Avenue 58559-0169 (LT) Lakeshore Road Barbara Avenue Plan 798 South of Breezy Avenue 58559-0170 (LT) Lakeshore Road Sophia Avenue Plan 798 South of Breezy Avenue 58559-0171 (LT) Lakeshore Road Sophia Avenue Plan 798 Between Lakeview Avenue 58559-0172 (LT) and Breezy Avenue Lakeshore Road Barbara Avenue Plan 798 Between Lakeview Avenue 58559-0173 (LT) and Breezy Avenue Lakeshore Road Sunnyside Avenue Plan 798 Between Lakeview Avenue 58559-0174 (LT) and Breezy Avenue Lakeshore Road Symond Avenue Plan 798 Parts 13, 14, 15, Plan 51R- 58559-0175 (LT) 20265, designated as Parts 3, 4, 5, Plan 51 R-32094 Page 58 of 59 19a) 19a) - Being a By-Law to Confirm the Proceedings of the Council Mee... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-040 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, FEBRUARY 24, 2010 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, February 24, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 24th DAY OF FEBRUARY, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 24th DAY OF FEBRUARY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 59 of 59