02 17 2010 COW MinutesWednesday, February 17, 2010
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Councillor Terry Allison
9:02 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO;
Shawn Binns, Director of Recreation and Community Services; Tamara
Obee, Manager Health & Safety & Employee Relations; Samah
Othman, Executive Assistant/Communications Specialist
1. NOTICE OF ADDITIONS
a) Motion for Additions.
Motion No. CW100217-01
Moved by Crawford, Seconded by Agnew
It is recommended that the following items be added to the agenda for consideration:
7a) Councillor Allison, re: Appointment to Advisory Bodies (Lake Simcoe Region
Conservation Authority).
13d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update).
Carried.
THE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING MINUTES
Council Chambers
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Committee of the Whole Minutes - Wednesday, February 17, 2010
2. ADOPTION OF AGENDA
a) Motion for Adoption.
Motion No. CW100217-02
Moved by Allison, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, February 17, 2010 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Correspondence dated February 3, 2010 from Mike VanderGeest, re: Leave of
Absence as Livestock Valuer.
Staff Recommendation: Receipt.
b) Correspondence dated February 9, 2010 from Chief Sharon Stinson Henry,
Chippewas of Rama First Nation, re: 200th Anniversary of the War of 1812.
Staff Recommendation: Receipt.
c) Correspondence received February 11, 2010 from Pitch-In Ontario, re: Benefits of
being a Patron of Pitch-In.
Staff Recommendation: Receipt.
d) Orillia Public Library, minutes of meeting held on December 16, 2009.
Staff Recommendation: Receipt.
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Committee of the Whole Minutes - Wednesday, February 17, 2010
Motion No. CW100217-03
Moved by Evans, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Correspondence dated February 3, 2010 from Mike VanderGeest, re: Leave of
Absence as Livestock Valuer. Received.
b) Correspondence dated February 9, 2010 from Chief Sharon Stinson Henry, Chippewas
of Rama First Nation, re: 200th Anniversary of the War of 1812. Received.
c) Correspondence received February 11, 2010 from Pitch-In Ontario, re: Benefits of
being a Patron of Pitch-In. Received.
d) Orillia Public Library, minutes of meeting held on December 16, 2009. Received.
Carried.
6. COMMUNICATIONS:
a) Correspondence dated February 8, 2010 from Jerry J. Ouellette, M.P.P. Oshawa,
Official Opposition Critic, Natural Resources, re: Conservation Authorities in Ontario.
Motion No. CW100217-04
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated February 8, 2010 from Jerry J.
Ouellette, M.P.P. Oshawa, Official Opposition Critic, Natural Resources, re: Conservation
Authorities in Ontario be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Allison, re: Appointment to Advisory Bodies (Lake Simcoe Region
Conservation Authority).
Motion No. CW100217-05
Moved by Allison, Seconded by Coutanche
It is recommended that the verbal information presented by Councillor Allison, re:
Appointment to Advisory Bodies (Lake Simcoe Region Conservation Authority) be
received with regret; and that the matter be brought forward to the February 24, 2010
meeting to select a new Township representative to the LSRCA Board.
Carried.
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Committee of the Whole Minutes - Wednesday, February 17, 2010
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. FI 2010-04, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts - January 31, 2010.
Motion No. CW100217-06
Moved by Coutanche, Seconded by Allison
It is recommended that Report No. FI 2010-04, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: Statement of Accounts - January 31, 2010 be
received; and that the accounts for the month of January 2010 totalling $1,045,764.84 are
received.
Carried.
b) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Township of Oro-
Medonte, 2010 Budget, Waste Management.
Motion No. CW100217-07
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated February 8, 2010 and presented by
Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Township of Oro-Medonte,
2010 Budget, Waste Management be received and adopted.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Minutes - Wednesday, February 17, 2010
10. DEVELOPMENT SERVICES:
a) Report No. DS 2010-010, Andria Leigh, Director of Development Services, re:
Certificate of Substantial Completion and Acceptance (Underground Works) for
Heights of Moonstone - Stage 2, Plan 51 R-36876, Part of Registered Plan M-679.
Motion No. CW100217-08
Moved by Crawford, Seconded by Evans
It is recommended
1. That Report No. DS2010-010, Andria Leigh, Director of Development Services, re:
Certificate of Substantial Completion and Acceptance (Underground Works) for
Heights of Moonstone - Stage 2, Plan 51 R-36876, Part of Registered Plan M-679 be
received and adopted.
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Underground Works) for Heights of Moonstone Stage 2 being Bachly Investments
Inc. dated January 12, 2010, Plan 51 R-36876, Part of Registered Plan M-679.
3. That the Clerk bring forward the appropriate By-law for Council's consideration.
4. And That the Developer be notified of Council's decision.
Carried.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
a) Correspondence dated January 25, 2010, Jonathan Geisler, Oxfam Trailwalker
Canada, re: Request Use of Sweetwater Park as Checkpoint for Oxfam Trailwalker
Canada Event to be Held on July 23-25, 2010.
Motion No. CW100217-09
Moved by Crawford, Seconded by Evans
It is recommended
1. That the correspondence dated January 25, 2010 from Jonathan Geisler, Oxfam
Trailwalker Canada, re: Request Use of Sweetwater Park as Checkpoint for Oxfam
Trailwalker Canada Event to be Held on July 23-25, 2010 be received.
2. That the request from Jonathan Geisler, Oxfam Trailwalker Canada, for Use of
Sweetwater Park as Checkpoint for Oxfam Trailwalker Canada Event to be Held on
July 23-25, 2010 be approved.
3. And That the applicant be notified of Council's decision.
Carried.
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Committee of the Whole Minutes - Wednesday, February 17, 2010
b) Report No. RC 2010-02, Shawn Binns, Director of Recreation and Community
Services, re: W.R. Best Public School Subsidy Request.
Motion No. CW100217-10
Moved by Evans, Seconded by Agnew
It is recommended
1. That Report No. RC 2010-02, Shawn Binns, Director of Recreation and Community
Services, re: W.R. Best Public School Subsidy Request be received.
2. That W.R. Best Public School be requested to submit half the applicable fee of $462 for
Arena Ice Rental Permit #2590.
3. And That W.R. Best Public School be advised of Council's decision.
Carried.
13. IN-CAMERA:
a) Motion to Go In-Camera
Motion No. CW100217-11
Moved by Allison, Seconded by Evans
It is recommended that we do now go In-Camera at 10:14 a.m. to discuss Property and
Personnel Matters.
Carried.
b) Motion to Rise and Report
Motion No. CW100217-12
Moved by Agnew, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 10:41 a.m.
Carried.
yh
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Committee of the Whole Minutes - Wednesday, February 17, 2010
c) Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling).
Motion No. CW100217-13
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated February 12, 2010 and
confidential verbal information presented by Andria Leigh, Director of Development
Services, re: Property Matter (TRY Recycling) be received.
Carried.
d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update).
Motion No. CW100217-14
Moved by Crawford, Seconded by Agnew
It is recommended that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer, re: Personnel Matter (Staffing Update) be received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to Adjourn.
Motion No. CW100217-15
Moved by Allison, Seconded by Coutanche
It is recommended that we do now adjourn at 11:26 a.m.
Carried.
C rk, J. o s Irwin
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