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02 17 2010 CoW AgendaPage 12 a ct l7n ../I nishipof d Proud Heritage, Exciting Future 1. NOTICE OF ADDITIONS a) Motion for Additions. 2. ADOPTION OF AGENDA a) Motion for Adoption. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: 6. COMMUNICATIONS: TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS Wednesday, February 17, 2010 9:00 a.m. 8 a) Correspondence dated February 3, 2010 from Mike VanderGeest, re: Leave of Absence as Livestock Valuer. Staff Recommendation: Receipt. 27-28 b) Correspondence dated February 9, 2010 from Chief Sharon Stinson Henry, Chippewas of Rama First Nation, re: 200th Anniversary of the War of 1812. Staff Recommendation: Receipt. 32 -34 c) Correspondence received February 11, 2010 from Pitch -In Ontario, re: Benefits of being a Patron of Pitch -In. Staff Recommendtion: Receipt. 35-45 d) Orillia Public Library, minutes of meeting held on December 16, 2009. Staff Recommendation: Receipt. a) Correspondence dated February 8, 2010 from Jerry J. Ouellette, M.P.P. Oshawa, Official Opposition Critic, Natural Resources, re: Conservation Authorities in Ontario. 7. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Allison, re: Appointment to Advisory Bodies (Lake Simcoe Region Conservation Authority). [Addenda] Page 1 of 45 Page 5 -6 22 -24 9 -11 3 -4 Committee of the Whole Agenda Wednesday, February 17, 2010 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Report No. Fl 2010 -04, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts January 31, 2010. b) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Township of Oro Medonte, 2010 Budget, Waste Management. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 10. DEVELOPMENT SERVICES: a) Report No. DS 2010 -010, Andria Leigh, Director of Development Services, re: Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone Stage 2, Plan 51 R- 36876, Part of Registered Plan M -679 11. EMERGENCY SERVICES: None. 12. RECREATION AND COMMUNITY SERVICES: a) Correspondence dated January 25, 2010, Jonathan Geisler, Oxfam Trailwalker Canada, re: Request Use of Sweetwater Park as Checkpoint for Oxfam Trailwalker Canada Event to be Held on July 23 -25, 2010. 13 -21 b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation and Community Services, re: W.R. Best Public School Subsidy Request. 13. IN- CAMERA: a) Motion to Go In- Camera b) Motion to Rise and Report c) Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling). d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update). [Addenda] 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion to Adjourn. Page 2 of 45 Agenda Item 5a) Correspondence dated February 3, 2010 from Mike VanderGeest,... Janette Teeter Deputy Clerk Township of Oro Medonte 148 Line 7s, Box 100 Oro, Ontario LOL 2X0 Dear Janette: February 3, 2010 Due to the fact that I have recently filed nominations papers to run in the upcoming municipal election this fall, I will be taking a voluntary leave of absence with regard to my position with the Townhip of Oro-Medonte as livestock valuer until the election is complete. I have been in contact with Andy McNiven, who is willing to cover my position as livestock valuer for this end of the Townhip, until the election is over. If you have any further questions, please do not hesitate to contact me. Sincerely, 7 1 1 Y'fim Mike VanderGeest Page 3 of 39 Agenda Item 5b) Correspondence dated February 9, 2010 from Chief Sharon Stin... Sincerely, SSH /ng Chippewas of IZAMA First Nation A Proud Progressive First Nation Community February 9, 2010 Township of Oro Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Attention: H.S. Hughes, Mayor Re: 200`" Anniversary of the War of 1812 Dear Mayor Hughes: On behalf of myself and Council, thank you for your letter of February 2, 2010 which was received February 8, 2010. Please be advised that your letter will be tabled for discussion at our duly convened Council meeting on February 22, 2010. We will respond to your letter shortly thereafter. We appreciate your taking the time to share this important information with us. }diktfnailen0447 Chief Sharon Stinson Henry c: Council, Rama First Nation www.ramafirstnation.ca 5884 Rama Road, Suite 200 Rama, Ontario LOK 1 TO T 705.325.3611 F 705.325.0879 FEB 2070 Page 4 of 39 Agenda Item 5b) Correspondence dated February 9, 2010 from Chief Sharon Stin... February 2, 2010 Chief Sharon Stinson Henry and The Chippewas of Rama First Nation Government 5884 Rama Road, Suite 200 Rama ON LOK 1T0 Re: 200 Anniversary of the War of 1812 Dear Chief Stinson Henry and Chippewas of Rama First Nation Government: Representatives from your Band Council and Oro Medonte met to explore the possibility of working together on events to commemorate the 200` Anniversary of the War of 1812. Since that meeting, we have been in further contact with Simcoe County Council administration and a committee established to help co- ordinate activities. At this point, the Oro Medonte Chamber of Commerce is taking initial steps to bring potential partners together to consider future actions. This communication is to formally request that the Chippewas of Rama First Nation designate one or two representatives to attend the working group with consideration of one of the representatives also attend the meetings of the Simcoe County Coordinating Committee. A response at your earliest convenience that would include the contact information of your representative(s) would be appreciated. Thank you for your consideration of this request. H.S(11ughes Mayor Cc: Members of Council 148 Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 Township of Proud Heritage, Exciting Future www oro- medonte.ca Page 5 of 39 Agenda Item 5c) Correspondence received February 11, 2010 from Pitch -In Onta... r3-fT BENE'FIT'S OF BEING 51 PAntON OF PITCH-IN *You are helping the PITCH -IN volunteers in your community who use our free year -round programs and materials to: o clean up and beautify your neighbourhoods o educate about the importance of individual responsibility for taking care of their environment o undertake projects and campaigns encourage pre- cycling, and living by the 4 R's lifestyle refuse, reduce, reuse, and recycle o participate all year round in projects that save your Council money and invests in your community's future *These EXCLUSIVE Benefits for your Council. PITCH IN Coordinator and Staff: access to Patron Secure Section of the PITCH -IN website to download free materials including o detailed Action Communications Plan for PITCH -IN CANADA Week o Communications and Action Plan for The 20- Minute Makeover o The Civic Pride Program, a comprehensive, vear round, litter control and waste management program (manual, workshop materials, DVD, use of logo, etc...) right to use the PITCH -IN trademarks including the PITCH -IN, CIVIC PRIDE and The 20- Minute Makeover logos purchase the official SEMAINE PITCH -IN WEEK flag at a reduced price of $75 free registration in the The National Civic Pride Recognition Program your community listed and linked on the PITCH -IN CANADA Website as a access to PITCH -IN CANADA staff as you design local litter control beautification programs *For Your Local Volunteers: Guaranteed Priority access to free PITCH -IN Week garbage /recycling bags for volunteers (must apply by March 15) Ensure that PITCH -IN Week can continue as a resource for your community groups, so they receive clear recycling bags and the yellow waste removal bags! You might also want to check out these other PITCH -IN CANADA materials and programs for your staff, your Council and the volunteers in your community, all available as FREE downloads from pitch -in.ca ecoActive Schools Green Shopper Shoreline Clean -up Fastest Broom Contest a great kick -off for PITCH -IN Week!) Tra$h -A -Thons Pollution Counts FEB 11 ?0l0 Re -THINK Educational Unit Posters, Colouring Books, Action Projects for the Environment -0 S Hip 7764 N You M PITCH-IN CANADA! Page 6 of 39 2010 Agenda Item 5c) Correspondence received February 11, 2010 from Pitch -In Onta... elperation Clean Sweep Dear 51eatamf✓ 1emders fCouncil PITCH -1 CANADA! Thanks to all of our PITCH -IN ONTARIO MUNICIPAL Participants for 2009! Action,Addison,Ailsa Craig,Aiax, Alexandria, Alliston, Almonte, Amherstburg ,Ancaster,Armstrong,Amprior, Arthur, Astorville ,Athens,Atrkokan,Atwood, Aurora,Aylmer, Baden, Bala, Balmertown,Bancroft,Barrie,Barrys Bay,Batawa, Battersea ,Beamsville,Beardmore,Belle River ,Belleville,Belmont,Blenheim, Blind River, Borden ,Bothwell,Bowmanville,Bracebridge, Bradford, Bramption ,Brantford,Brechin,Bridgenorth, Brighton ,Brockville,Brooklin,Bruce Mines Brunner,Brussels,Burks Falls, Burlington, Calabogie ,Caledonia,Callander,Calstock, Cambridge, Campbellford, Cambellville ,Cannington,Carleton Place, Cavan,Chapleau,Charing Cross ,Chatham,Chelmsford,Chesley, Claremont, Clinton ,Cococonk,Coboug,Codrington,Coe HiII,Coldwater,Collingwood Concord ,Consecon,Copetown,Corbeil, Cornwall ,Creemore,Cumberland,Cumbertand Beach,Delhi, Delta, Desbarats ,Dorchester,Dorset,Douro,Dresden Dryden, Dublin, Dubreuilville,Dunchurch,Dundas, Dunnville ,Dutton,Eganville,Egbert,Elk Elliot Lake,Elmvale, Elora, Embro ,Embrun,Emo,Emsdale,Englehart, Erin, Espanola, Essex, Etobicoke ,Everett,Exeter,Fauquier,Fenelon Falls, Fergus,Fisherville,Fontville,Fort Erie,Fort Frances,Fraserville,Gananoque, Garden River,Garson, Georgetown, Geraldton, Glmour, Glenbumie ,Gloucester,Goderich,Golden Lake,Grand Bend, Gravenhurst,Greensville,Grimsby, Guelph,Haileybury,Haliburton, Hamilton ,Hanover,Harrow,Hearst,Holland Landing, Homepayne, Iiderton, Ingersoll,Ingleside,lnnisfil,lron Bridge, Irondale,Iroquois,Jordan Station,Kanata,Kapuskasing, Keewatin, Kemptville ,Kenora,Keswick,Killaloe, Kincardine ,Kingston,IGngsville,Kintore, Kirkfield,Kirkland Lake,KRchener,Kleinburg, Lansdowne, Lasalle ,Leamington,Lindsay,Lively, London, Longlac ,Lucan,Ludmow,Lyn,Lyndhurst Magnetawan,Manitouwadge, Maple ,Marathon,Markdale,Markham, Marmora, Mattawa, Maynooth, Melboume, Memckville ,Metcaife,Midland,Mildmay, Millgrove ,Milton,Mindemoya,Minesing, Mississauga ,Mooretown,Moosonee,Mount Forest,Mountain Grove,Munster,Murillo, Nepean,Nestor Falls Newburgh ,Newcastle,Newmarket,Niagara FaIls,Nobel,Norland,North Bay,North York,No wich,Oakville, Oakwood ,Omemee,Orangevlle,Orillia, Orleans, Oro,Orono,Osgoode,Oshawa, Ottawa,Paris,Parkhill,Parry Sound,Pembroke,Penetanguishene, Perth, Peterborough ,Petrolia,Pickering,Piidde Lake Plevna,Point Edward,Pointe Aux Roches, Pontypool,Port Burwell,Port Carling, Port Colbome,Port Elgin,Port Hope,Port Lambton,Port McNicoll, Port Perry, Port Robinson, Powassan, Prescott, Prince Albert Rainy River,Redbridge,Renfrew, Richmond, Richmond, Hill, Rockland,Rockwood,Rodney,Roslin Russell,Samia,Sault Ste Marie,Scarborough,Schomberg, Schreiber ,Scotland,Seaforth,Selby,Serpert River,Shanty Bay,Sharbot Lake,Shelbume,Simcoe, Sioux Lookout, Smiths Falls, Smithville ,Spanish,Springfield,St Catharines, St Marys,St. Thomas,Stayner, Stella, Stevensville ,StirIing,Stittsville,Stoney Creek Stouffville, Stratford, Strathroy, Sturgeon Falls, Sudbury,Sutton West,Tara,Tavistock, Tecumseh ,Teeterville,Temagami,Terrace Bay,Thamesford, Thamesville,Thessalon,Thombury, Thomhill,Thomloe,Thunder Bay, Tilbury,Timmins,Toronto, Trenton,Tweed,Union, Unionville, Upsala, Utterson, Uxbridge, Val Caron,Vaughan, Vemer,Victoria Harbour, Wainfleet ,Walkerton,Walsingham,Wasaga Beach,Waterdown,Wate,loo, Waubaushene, Webbwood, Welland,West HiII ,Westmeath,Westport,Whitby,White Lake,White River,Whitefish, Whitney, Willowdale ,Windsor,Woodstock,Wyevale, Wyoming,Zurich Is Your Community on the list of participants in the 2009 PITCH -IN Week? Were you one of the 351 communities who participated in PITCH -IN Week last year in Ontario? If so Congratulations!! you have many dedicated PITCH -IN volunteers who put in hundreds of hours during PITCH -IN CANADA Week Operation:Clean Sweep to keep your community clean and beautiful. These volunteers saved your Council thousands of dollars in clean -up costs and freed your staff to attend to other priorities. PITCH -IN ONTARIO provided these volunteers with the materials, ideas, and incentives, to undertake the often unpleasant and definitely challenging tasks to clean -up and beautify your community all for free!! PITCH -IN ONTARIO has been organizing and promoting PITCH -IN CANADA Week and recruiting and supplying volunteers with the materials for PITCH -IN CANADA Week for over 35 years. That's a lot of volunteer hours over three+ decades and adds up to a lot of dollars saved by your Council! How can your community become involved? One way is by becoming a Patron* of PITCH -IN ONTARIO. With continued financial support and involvement by Ontario municipalities we will truly make our province the THE CLEAN AND GREEN ONTARIO that we are so proud of! Help us continue to help your PITCH -IN volunteers Become a Patron* of PITCH -IN ONTARIO today `The City's involvement in PITCH -IN CANADA Week, Operation: Clean Sweep, is a benefit to the community as it provides assistance in city-wide clean-ups, builds upon Communities In Bloom initiatives and promotes environmental awareness. This enhances both the urban and natural environment and develops a strong sense of community pride and responsibility. The estimated value.. of our PITCH -1N volunteers' hours in $340,000 to $612,000." Sandra Kranc, City of Oshawa. *Patron fees are population based see over! PITCH -IN ONTARIO.... VOLUNTEERS IN ACTION!! Page 7 of 39 Agenda Item 5c) Correspondence received February 11, 2010 from Pitch -In Onta... THE COST OF BECOMING A PATRON OF PITCH -IN The cost is dependent on your community's population. That makes it fair for all and enables even the smallest villages or hamlets to become a patron. Population of your Community Patron's Fee 500 95 501 1,000 125 1,001 2,000 175 2,001 3,500 225 3,501 5,000 275 5,001 10,000 325 10,001 25,000 425 25,001 50,000 500 50,001 100,000 750 100,001 250,000 $1,000 250,001 500,000 $1,250 500,000+ Upon request PATRON APPLICATION Name of Community Mailing Address City/TownNillage Province/Territory Postal Code Telephone Fax Contact Person Title Email Community's Website www. Population taken from (year) census Amount of Fee Enclosed (see chart for applicable rate) We need an invoice. Our Purchase Order Number is (please attach PO) Send this Form to: PITCH -IN CANADA National Office, Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A 9L1 Page 8 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December ORILLIA PUBLIC LIBRARY BOARD MINUTES OF DECEMBER 16. 2009 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:02 p.m. PRESENT BOARD —J. Swartz, Chair; P. Hislop, Vice Chair; D. Evans; R. Fountain; G. Guthrie; P. Orser; J. Rolland STAFF D. Silver, Chief Executive Officer D. Rowe, Director of Technical Services T. Chatten, Recorder ABSENT F. Coyle; M. Fogarty; A. Murphy; M. Seymour Welcome to new Board member Paul Orser who replaces Robert Hawkins. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF —None CONSENT AGENDA MOTION #2009:47 Moved by J. Rolland, seconded by G. Guthrie that the consent agenda of the December 16, 2009 meeting be adopted. CARRIED Apologies were given by those absent at last month's meeting of the Board. DISCUSSION AGENDA NEW LIBRARY Uodate While there has been no report yet from the Building Project Team, studies were done as part of the planning process that addressed the affect of construction on the nearby Opera House. A report will be sent to council to respond to these concerns, and may cause a delay in the start of demolition. As the library operations settle into the temporary location several issues continue to require further attention or repair. NEW BUSINESS CEO Evaluation The Personnel Committee met and distributed a report for discussion. MOTION #2009:48 Moved by D. Evans, seconded by P. Kislop that the Orillia Public Library Board go in camera at 7:40 p.m. to discuss a personnel matter. CARRIED Page 9 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December MOTION #2009:49 Moved by D. Evans, seconded by P. Hislop that the Orillia Public Library Board adjourn the in camera session at 7.•50 p.m. CARRIED MOTION 42009:50 Moved by D. Evans, seconded by R. Fountain that CEO Dawn Silver be given a merit increase to Level 9 Step 2 of the City of Orillia management grid, retroactive to April 14, 2009. CARRIED Adjournment at 7:51 p.m. moved by R. Fountain. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 10 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December Reference REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES Goal 5 Develop Methods of Measurement to evaluate the Effectiveness of Library Services and Programs Reference questions: Reference questions to date: December 2009 December 2009: 411 December 2008: 211 2009: 4158 2008: 3794 December reference questions saw a drastic, ninety -five per cent increase in the number of reference transactions handled by Children's Services Staff. In addition to Children's reference we are also handling teen reference, AN reference, and adult fiction reference due to our proximity to all of these areas. This a huge increase especially in a month which is traditionally slow. Despite being closed for two weeks we still showed an overall increase in the number of reference transactions handled by Children's Services staff over the past year, there was a 10 per cent increase in the number of reference transactions answered by Children's in 2009 over 2008. If the number of reference transactions continues to be high we will have to look at staffing of the department. Early statistics in January continues to show high use. As during the course of a two hour desk assignment Children's Staff would be asked about 6 children's questions we are now receiving around 15 varied transactions most being more than quick reference, usually reader's advisory or school projects. This level of service means staff are not able to complete much of the program planning work they would have normally done while on the desk. Programs Goal 2.1 Develop and maintain programs associated with identified groups. As we re- opened in the temporary facility we did not offer any story-time programs in December. Over the year we offered 241 programs for children with an attendance of 4952. The programming room was cleaned up in time to do our first set of programs in the new building. We offered a series of Drop -in Holiday Craft Programs on December 21- 23. The program was successful with many people dropping in and visiting the Library for the first time. Page 11 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December Tween Proarams Two sessions of the Mother Daughter Book Club for Girls were offered this month. This program runs on the first and second Thursday of the month. The books discussed this month were The Best Christmas Pageant Ever and Much Ado About Anne. The Best Christmas Pageant was given the higher rating of the two books with a number of participants buying it as a Christmas gift. These programs were held at St. Paul's as the programming room was being used as storage for most of December. School Partnerships Goal 2.7 Establish a mutually beneficial presence in the school system. Battle of the Books has strong participation again this year with fifteen schools registered; once again this year a home school team has entered the competition. Participating schools are East Oro, Harriet Todd, Marchmount, Monsignor Lee, Lion's Oval, Notre Dame, Orchard Park, Regent Park, St. Bernard's, Uptergrove, Ramara Couchiching, Warminster, Ardtrea Cumberland Beach. In support of the Battle of the Books program Kelly Smith visited the Lion's Oval, Couchiching, Regent Park, Warminster, Harriet Todd, Rama Central, Monsignor Lee and Uptergrove. School Visits The grade six class from the Orillia Christian School visited the Library for a tour and was provided with reader's advisory help on selecting books similar in theme to Barbara Smucker's book the Under Ground Railroad. Boys and Girls Club Partnership Goal 7 The Library will investigate, develop and maintain partnerships in the community Details of the Boys and Girls Club partnership are being finalized. The first day of programming will be on January 4, 2010. The program will run after school Monday to Friday from 3:30 -5:30. The Boys and Girls Club is financing two staff members to run the program and we will be providing one student page dependent on our budget application. We are providing some of the advertising with in -house flyers and flyers distributed to the schools in walking distance to the library. We have been receiving a lot of positive feed back from the teachers at both Regent Park and St. Bernard's. Kelly Smith, as a member of the Boys and Girls club board, participated on the interview team in their search for a support staff member for the program. The successful candidate was Alex Nuttel, a founding member of BET and a member of Chick Chat. Page 12 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December Outreach Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Kelly Smith presented a Story-time as part of the Rotary Club Festival of Trees Teddy Bear Picnic. Two Christmas story-times were presented to the Boys and Girls Club over the Christmas Break. Material displays included: Great Non Fiction, Christmas and Hanukkah books. 1000 Acts of Reading A successful application was made to SOLS (Southern Ontario Library Service), as part of the $15 million grant program, to finance an Early Literacy Kit to distribute both in and outside the library as part of the Every Child Ready to Read initiative. This program is titled 1000 Acts of Reading. The committee is currently selecting a toddler book to include in the kit and working on a Family Celebration Evening. YOUTH Proarams Goal 2.1 Develop and maintain programs associated with identified groups. Chick Chat was postponed to January. There were no Teen programs offered in December due to the move to the temporary facility. Twenty teen programs were implemented in 2009, a decrease from 38 in 2008 due to the limits and time demands from moving the library. Programming for Teens is going to be a challenge in this building as the number of people who can fit in the room is limited. We will probably have to have after hours programming of Friday nights because of the difficulty with the sound carrying throughout the library. This will have an effect on staffing in the department. It is also proving difficult to successfully hold book groups in the evenings as the library is quite busy during this period and the sound carries into the programming room from circulation, fiction and the AN room making it difficult to have quiet conversations. A number of the participants complained about the noise level. Page 13 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December A program initiative we applied for in the 2009 budget but were not successful was a request for a Wii gaming system. This year we applied to SOLS again through their $15 million initiative and were successful in obtaining funding for a gaming system, three programs and the peripherals to support the program. Fred Marlow, from IT has been providing enthusiastic IT help to make sure everything will run smoothly. Submitted By Suzanne Campbell Page 14 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December REPORT FOR THE MONTH OF DECEMBER 2009 BY DIRECTOR OF INFORjMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours were up again in December, as our loyal assistants wanted to help us by getting the temporary quarters in order. 169 hours were donated to the library. GOAL 3: Optimize and customize library services to our user groups: Statistics for the community outreach that we did in December were only partly available when this was written. Materials were chosen for Victoria House and Birchmere Retirement homes. Book displays were created for the Canada Reads books, Christmas and good Winter Reads. Bookmarks were published for winter reading and Christmas. GOAL 4: Advocate for increased public awareness of the value and range of library services: Our statistics seem to be on par for past December's, alleviating the fear that the public might not be able to find us. However, we are having many complaints from the previous users that we are too far away, that bus service is not adequate and that we are not within walking distance. Therefore, we could assume that we are attracting new library users, as well as our regulars. The majority of the month was spent unpacking boxes, trying to find space for materials and weeding the reference collection. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: Some of the statistics normally applied to the Reader's Advisory desk and included in the Information Services statistics have been included in the Children's statistics, since an OPAC had not been installed in the fiction area and the public was asking the Children's staff for help. This OPAC has now been installed, immediately across from the R.A. desk. Use of the online databases was up by almost 900 users in December. December 2009 Use of Internet 861 Computers Wireless 1 45 Online Products 2395 Homepage visits 1391 Frost Papers visits 1 39 Information Services 1235 Enquiries Page 15 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December GOAL 6: Investigate, develop and maintain partnerships in the community: I was unable to attend the Orillia Business Women's meeting due to a winter storm. A number of Information Orillia meetings were held to discuss and choose the replacement for the Director's position at Information Orillia. Page 16 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December Circulation The library staff, especially those on the front lines, rushed through the move and strove mightily to be ready to open November 30. A big question in all our minds was whether people could find us and get to us! And find us they did! Although we had expected the number of visitors and circulation to decline, we still manage to get 2/3 of the number of visitors as in December 2008, and total circulation was only down 9% over last December. Patrons enjoy the bright, clean aspect of the building, and say it feels much less crowded than Mississaga Street. They seem to be able to find materials much easier, as well. Had we not had the major disruption of being closed for 2 weeks, our circulation statistics would have better reflected the increased use being made by the library? As it was almost every month showed more circulation and more new users than in 2008. One major advantage of the interim library building is the opportunity to create much better work areas for the library staff. The Circulation Department has much better space behind the desk, as well as a separate work room that is much better laid out and worker- friendly than the windowless, airless back room at Mississaga Street. Technical Processing David Rowe Director of Technical Services REPORT OF THE DIRECTOR OF TECHNICAL SERVICES DECEMBER 2009 We were able to arrange the TP work area in a much better fashion in the interim building as well. Staff members have better defined work areas, and Lee Kelly and Cathy McRae have more space than before. Our suppliers had been asked to hold onto our orders until w had moved, and so a day or so after we opened, a delivery truck brought over 30 boxes of new materials! TP put out 734 new items in December 2009, bringing totals for the year to 7277 items added, and 9192 withdrawn. Joyce Keddy repaired 1361 items. And, happily, Cathy McRae made it back to work in mid December, having recovered just in time to help deal with all the books coming in. Page 17 of 39 Agenda Item 5d) C]hUi@ Public Library, minutes of meeting held on December REPORT OF CHIEF EXECUTIVE OFFICER FOR DECEMBER 2009 CIRCULATION OF MATERIALS Jan-Dec Jan-Dec PRINT Books Periodicals Maps, Govt. Pubiications, Pamphlets, Pictures Interlibrary Loan Borrowed Interlibrary Loan Loaned NON-PRINT CD-ROMs Equipment Microfilms ILLoan -Borrowed Microfilms ILLoan Loaned Multi-Media Other Materials Other Materials |LLoon Borrowed Other Materials ILLoan Loaned Sound Recordings Talking Books ILLoan Borrowed (and Books-on-Tape) Loaned Videos and DVDs Videos and DVDs ILLoan Borrowed Videos and DVDs ILLoan Loaned VIAL!ALL!CIRCULATION !!!!!!i!!!!!i!i!i!i!�!!!!!!!!!!!!!!!i!i!i!!!!!!!!!!!!!!!!.!i!!!i SERVICES 2008 2009 178447 173712 8171 8151 42 37 1844 1470 2191 2175 188 111 76 36 84 51 N/A N/A 49 29 0 0 79 14 73 59 12919 12894 17 10 94 71 31350 33851 31 24 106 153 REFERENCE TRANSACTIONS Adult 16835 14320 Children 3938 4186 DirentuneKTekyphonoC>uehoa 2185 1722 E-&4oiKK8oi|/FoxRequemtn 181 173 Extended Computer Help 1400 1087 Other Libraries 4256 4292 Readers' Advisory 2109 1964 [TOTAVREFERE0CE|gRANSACTIONS!|||!!!|!|||| 309.64! INTERNET/COMPUTER USE Adult/Children 26195 24551 Online Product Logins 26447 21107 Frost Scrapbook 486 593 Web Page Visits 17762 21046 Wireless 660 1464 171QTAIO .K0..00... IN-LIBRARY USE OF NON-FICTION MATERIALS 14596 11126 IN-LIBRARY USE OF MICROFILMS 1006 813. Page 18 of 39 Agenda Item 5d) Orillia Public Library, minutes of meeting held on December SERVICES CONTINUED PROGRAMS ADULT SERVICES In- Library Group Visits Attendance Programs Attendance Out of Library Talks to Groups Attendance PROGRAMS YOUNG ADULT SERVICES In- Library Programs Attendance PROGRAMS CHILDREN'S SERVICES In- Library Group Visits Attendance Story Hours Attendance Other Attendance Out of Library Talks to Groups Attendance Programs Attendance ITOTAL PRO sRAMS i ITOT'AL ATTENDANCE LIBRARY VISITS (Door Count) AVERAGE PER DAY (Incl. Sunday) NUMBER OF NEW BORROWERS REGISTERED Adult City of Orillia Township of Oro Medonte Township of Sevem Non Resident Annual Six Month Occasional Non Resident Taxpayer Lakehead Students Library Staff Volunteers Children City of Orillia Township of Oro Medonte Township of Sevem Institutional Other (eg. Reciprocal /Learning Centre /Nursing Homes TOTAL?NEW BORROWERS: REGISTERED Jan -Dec Jan -Dec 2008 2009 0 2 0 17 56 70 1172 1129 23 13 421 327 38 21 491 289 23 31 647 716 169 63 3485 1409 79 141 2697 3543 28 73 3643 4157 24 13 480 701 1303 €s€ 1 228$ 197410 186571 607 609 2008 2009 1061 984 222 181 160 167 1 4 5 6 22 17 19 17 12 67 14 4 360 407 58 82 52 59 0 0 22 25 Page 19 of 39 Agenda Item 6a) Correspondence dated February 8, 2010 from Jerry J. Ouellett... Ontario LEGISLATIVE ASSEMBLY JERRY J. OUELLETTE, M.P.P. Oshawa February 8, 2010 Mayor Neil Craig Council 148 Line 7 South Oro ON LOL 2X0 Dear Mayor Council, As you know, Conservation Authorities in Ontario are an integral part of the successful management of our watershed -based natural resources for healthy, sustainable ecosystems, communities and industries. I understand the importance of consulting with the public and gathering expertise from various organizations and professionals to achieve a balance of the ecological and social impacts that reflect the concerns of all resource users. As former Minister of Natural Resources, I also recognize the challenges of balancing resource user groups in a fair and transparent manner and utilizing the best available science to develop effective land -use policies. In order to move forward with the most effective land use strategies, we need to ensure that the legislation and regulations governing conservation authorities is the most up -to -date, streamlined and practical as possible. In addition, there needs to be a clear, transparent and decisive protocol to follow. In an effort to continuously improve and uphold the best practices of our Conservation Authorities, I would appreciate your informed feedback and comments concerning legislation, regulations and the organizational responsibilities of the Conservation Authorities, including the good aspects of the organizations as well as what needs to be changed and how these changes need to implemented. Thank you in advance for your careful consideration and valuable input. Yours Sincerely, Jerry J. ue ette, MPP Oshawa Official Opposition Critic, Natural Resources Queen's Park Office: 12m. 428 Legislative Building Toronto, Ontario M7A 1A8 Tel. (416) 325 -2147 Fax (416) 325 -2169 E -mail: jerry.ouellette @pc.ola.org Website: www.oshawampp.com Page 20 of 39 Constituency Office: 170 Athol St E. Oshawa, Ontario L1H 1K1 Tel. (905) 723 -2411 Fax (905) 723 -1054 Agenda Item 8a) Report No. FI 2010 -04, Paul Gravelle, Director of Finance /Tr... Report No. FI 2010 -04 Meeting Date: February 17, 2010 Roll RECOMMENDATION(S): Requires Action' For Information Only It is recommended that: BACKGROUND: Batch No. Cheque Reaisters: Payroll: PR00450 PR00453 REPORT To: Committee of the Whole Subject: Statement of Accounts January 31, 2010 January 02, 2010 January 16, 2010 Date Amount 1. That Report No. FI 2010 -04 is received. 2. The accounts for the month of January 2010 totalling are received. Following is the statement of accounts for the month of January. AC00577 January 06, 2010 387,217.55 AC00578 January 13, 2010 170,382.47 AC00579 January 20, 2010 143,302.92 A000423 January 25, 2010 1,904.82 AC00580 January 27, 2010 53,241.31 AC00581 January 27, 2010 41,835.23 119,983.11 119,731.83 Proud Heritage, Exciting Future Prepared By: Janice MacDonald Motion R.M.S. File X 1,046,764.84 797,884.30 239,714.94 FINANCE February 17, 2010 Report No. 2010 -04 Page 1 of 2 Page 21 of 39 Agenda Item 8a) Report No. Fl 2010 -04, Paul Gravelle, Director of Finance /Tr... Credit Card Registers: AE00244 January 26, 2010 78.79 AE00245 January 26, 2010 7,295.00 AE00246 January 26, 2010 1,084.84 AE00247 January 26, 2010 213.98 AE00248 January 26, 2010 317.57 AE00249 January 26, 2010 91.42 AP00676 January 26, 2010 84.00 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of January are received. Respectfully submitted: FINANCE Janice MacDonald, Accounting Clerk SMT Approval Comments: 9.165.60 Total: 1.046.764.84 C.A.O. Approval Comments: February 17, 2010 Report No. 2010 -04 Page 2 of 2 Page 22 of 39 Agenda Item 8b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:... .Pro:-rd Heritage, i vciting Future 2010 BUDGET WASTE MANAGEMENT Page 23 of 39 Agenda Item 8b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:... TOWNSHIP OF ORO- MEDONTE 2010 BUDGET WASTE MANAGEMENT The County of Simcoe is responsible for the provision of services related to waste management. The County levies the Township annually for the net costs to provide these services. The County introduced the Green Bin (Source Separated Organics) in 2008. The recycling program will be expanded and electronic recycling opportunities introduced. The Township of Oro Medonte levies a flat rate charge per residential unit for waste management services. Please find below a summary of these rates. 2010 2009 Regular $150.00 $166.50 Recycling only 35.97 37.69 Page 24 of 39 Total: Total: Agenda Item 8b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:... 2010 Departmental Budget Revenues Account Description Department WASTE MANAGEMENT Fund OPERATING Sub -dept WASTE MANAGEMENT Activity: REVENUE 1 -88- 881 111 -522 Waste Management Charges 1- 88- 881 111 -525 Recycling Only Charges 1 -88- 881 111 -527 Sale of Blue Boxes 1 -88- 881 111 -529 Garbage Tags Total: REVENUE Expenses WASTE MANAGEMENT 2009 2010 Budget Budget (1,454,711.00) (1,315,950.00) (5,314.00) (5,072.00) (1,500.00) (1,500.00) (2,024.00) (2,000.00) (1,463,549.00) (1,324,522.00) Total: WASTE MANAGEMENT (1,463,549.00) (1,324,522.00) Total: Revenues (1,463,549.00) (1,324,522.00) Sub -dept WASTE MANAGEMENT Activity OTHER COSTS 1 -88- 881- 229 -840 County Waste Management Levy 1,460,049.00 1,316,497.00 1 -88- 881 229 -850 Prior Year Surplus /Deficit 0.00 4,456.00 Total: OTHER COSTS 1,460,049.00 1,320,953.00 Activity COLLECTION COSTS 1 88 881 251 529 Garbage Tags 2,000.00 2,000.00 Total: COLLECTION COSTS 2,000.00 2,000.00 Activity RECYCLING 1 88 881 252 768 Blue Boxes 1,500.00 1,569.00 Total: RECYCLING 1,500.00 1,569.00 Total: WASTE MANAGEMENT 1,463,549.00 1,324,522.00 1,463,549.00 1,324,522.00 0.00 0.00 Township of Oro Medonte Monday February 08, 2010 11:08:43 AM (gravelle) Page 1 of 1 Page 25 of 39 Report No. DS2010 -010 Meeting Date: February 17, 2010 Roll It is recommended that: BACKGROUND: ANALYSIS: Agenda Item 10a) Report No. DS 2010 -010, Andria Leigh, Director of Developmen... REPORT ej hof Proud Heritage, Exciting Future To: Prepared By: Committee of the Whole Andria Leigh Subject: Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone —Stage 2, Plan 51 R- 36876, Part of Registered Plan M -679 Motion R.M.S. File D12 5873 RECOMMENDATION(S): Requires Action X I For Information Only 1. THAT Report No. DS2010 -010 be received and adopted; 2. THAT the Township issue the Certificate of Substantial Completion and Acceptance (Underground Works) for Heights of Moonstone Stage 2 being Bachly Investments Inc. dated January 12, 2010, Plan 51 R- 35876, Part of Registered Plan M -679; 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and 4. THAT the Developer be notified of Council's decision. The Township entered into a Subdivision Agreement in June 2000 (By -law 2000 -058) for the construction of the Heights of Moonstone Stage I development which consisted of a total of 59 lots which are serviced by municipal water and private sewage disposal systems. An amended Subdivision Agreement for the Stage II lands was adopted by Council in August, 2009 (By -law 2009 -107) for an additional 37 lots. In December 2009 Council authorized the Certificate of Maintenance and Final Acceptance for the Underground Works for Stage 1. The Developer proceeded with the completion of the revised engineering drawings for the Stage II lands and these were approved by TSH Associates (now AECOM) in October 2007, the amended subdivision agreement was executed in August 2009. In accordance with the Subdivision Agreement, the developer has completed the underground works which were inspected by the Township's engineer on January 11, 2010 and found to be acceptable with the exception of the deficiencies noted in AECOM's report dated January 11, DEVELOPMENT SERVICES February 17, 2010 Report No. DS2010 -010 Page 1 of 3 Page 26 of 39 Agenda Item 10a) Report No. DS 2010 -010, Andria Leigh, Director of Developmen... 2010. AECOM is now recommending the issuance of the Certificate of Substantial Completion and Acceptance (Underground Works). With the issuance of the certificate the Developer's two (2) year maintenance period will begin in accordance with the terms and conditions of the subdivision agreement. FINANCIAL: n/a CONSULTATIONS: Manager of Transportation and Environmental Services AECOM ATTACHMENTS: Attachment #1 Certificate of Substantial Completion and Acceptance (Underground Works) CONCLUSION: The above noted certificate for Bachly Investments Inc. is in compliance with the subdivision agreement and therefore the issuance of the certificate is considered appropriate. With the issuance of the Certificate for the Underground Works, the required two year maintenance period will begin. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval Comments: C.A.O. Approval Comments: DEVELOPMENT SERVICES February 17, 2010 Report No. DS2010 -010 Page 2 of 3 Page 27 of 39 Agenda Item 10a) Report No. DS 2010 -010, Andria Leigh, Director of Developmen... A_'M Description of the Works: K70106 521CedlacaleslS. C. and A.Undeground.doc Attachment #1 AECOM to ChaNdey Street Barrie, ON, Canada L4N 1W7 ww.v.aecom:com TOWNSHIP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE {UNDERGROUND SERVICESI MUNICIPALITY Township of Oro-Medonte PROJECT Heinhts of Moonstone —Staoe 2 Plan 51R-36876 'Part of Plan 51M-6791 DEVELOPER Bachlv Investments Inc. FILE NO. 12 .01066 -52 (43T- 890291 705 721 9222 lel 705 794 5764 fax Walermain Works in the Heights of Moonstone Stage 2 Subdivision on Brechin Crescent from Jennett Drive west then south to Sta. 0 +340, Jennett Drive from County Road 19 south to Sta. 0 +215 and Bachly Avenue Sta. 0 +650 north to cul-de-sac; SWM Facility in Block 56 including Drainage ditches in the Heights of Moonstone Stage 2 Subdivision We, AECOM, notify the Municipality that the above mentioned works were inspected on January 11, 2010 and to the best of our knowledge and judgement, are complete In accordance with the Subdivision Agreement except for the deficiencies below: Items listed in AECOM Construction Status Report dated January 11, 2010. We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment. The date of Substantial Completion and Acceptance (Undergro s) is ished by the Certificate as of January 11, 2010. Date: ._la. /Z go/6 Signature: iiiI >v -Q0., DEVELOPMENT SERVICES February 17, 2010 Report No. DS2010 -010 Page 3 of 3 Page 28 of 39 Agenda Item 12a) Correspondence dated January 25, 2010, Jonathan Geis ler, Oxf... Oxfam U 0~�� em��w� ��m co nor'() TERMS 48 100 hours hours kilometers January 25, 2010 Shawn Binns Township Recreation and Parks Director Township of Oro 148 Line 7 South, Oro, ONLOL2XO Dear Shawn, Further to our conversations, 1 would like to officially request the use of Sweetwater Park (Sugar Bush Estates) as a Checkpoint for the Oxfam Trailwalker Canada event on the weekend of July 23-25, 2010. The Oxfam Trailwalker Canada event is a 1 OOkm charity walk for teams of four and their support teams. The wa keny are required to complete the route in 48 hours or less, and raise a minimum of $2,500 per team for Oxfam Canada. This year's route will start at Snow ValIey Ski Resort, and pass through approximately 8 checkpoints on the way to the finish in Orillia. Each checkpoint wilt be manned by volunteers and they will provide a place for teams to rest, eat/drink, get medical attention (if required) and meet their support teams. Teams could be arriving and leaving the checkpoints at any time of the day or night, depending on the speed of the teams, But most likely they will start arriving at Sweetwater on Saturday morning (July 24 We would like to be able to have the following at Sweetwater Park: Use of the parking lot Installation of3-4 temporary tents (various sizes 2O'n2U' and 20'x30')in the park grass area plus tabies and chairs Installation of temporary toilets (location TBO) Access to power if available, and if not, the use of a generator Access to drinking water, if available Access to any indoor permanent facilities Use of garbage and recycling receptacles Use of Iights in the evening to Iight the area Permission to erect a communications tower for walkie talkie use Page 29 of 39 Agenda Item 12a) Correspondence dated January 25, 2010, Jonathan Geisler, Oxf... Access to the site from July 21 2010 (for set -up) until July 26 2010 for tear -down Volunteers, participants and security to be on -site from July 21 until July 26 2010, including sleeping in the tented locations or their own tents /vehicles We will supply all of the equipment that we require, unless it is already available to use on -site or can be supplied through the Township. We will have the Township of Oro Medonte added as an additional insured on our insurance policy, and we will agree be responsible for the clean -up of the park area after our use. Please advise as to any further information that you may require, and please forward any facility or location use permit applications and /or agreements that you require us to complete. Please address all correspondence to the following: Oxfam Trailwalker Canada c/o Adventure Racing Canada 1875 Leslie St., Unit #24 Toronto, Ontario M3B 2M5 Attn: Jonathan Geisler Thank you very much. Regards, Jonathan Geisler Page 30 of 39 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... Report No. RC2010- 02 BACKGROUND: FINANCIAL: ATTACHMENTS: REPORT To: Committee of the Whole Meeting Date: Subject: Motion February 17, 10 W.R Best Public School Subsidy Request Roll R.M.S. File RECOMMENDATION(S): Requires Action X I For Information Only It is recommended that: 1. Report No. RC2010 -02 be received 2. W.R Best Public School be requested to submit the applicable fee of $462 for Arena Ice Rental permit #2590, in accordance with the Township policy. The Township of Oro Medonte maintains a Joint Use Agreement with the Simcoe County District School Board. The agreement provides for reciprocal use of the community facilities benefitting both parties and Township residents. Under the agreement each school in Oro Medonte is granted eight (8) hours of non prime time of ice time at the Oro Medonte. W.R Best Public School requires 14 hours of ice time to permit for the skating and hockey program offered to their students and are requesting consideration for subsidy of the remaining 6 hours. ANALYSIS: W.R Best Public School is one a few schools which continue to provide a hockey program. Granting the request would help ensure that students are able to continue to participate in this sport. It has been Council's practice /policy that requests from individuals or organizations for grant/subsidies are requested to submit the applicable fee and a grant/subsidy application be submitted for Council's consideration The financial impact would be $462 for permit #2590 1. Application for Grant/Subsidy document 2. Facility Rental Permit Proud Heritage, Exciting Future Prepared By: Shawn Binns Recreation and Community Services February 17, 10 Report No. RC2010 -02 Page 1 of 2 Page 31 of 39 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... CONCLUSION: It is recommended that W.R Best Public School be requested to submit the applicable fee of $462 for ice rental permit #2590, in accordance with the Township policy. Respectfully Submitted: Shawn Binns Director, Recreation and Community Services SMT Approval Comments: C.A.O. Approval Comments: Recreation and Community Services February 17, 10 Report No. RC2010 -02 Page 2 of 2 Page 32 of 39 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... 7057281753 W. R. Best Elementary Instructions: In order to process the application on fields including Appendix "A" financial must be completed Note: Grants/Subsidies are not automatically renewed annually PART A ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name t. s rq< 4"7r Address .-221 City Si5.,.,4 ti Prov. nnf Contact A n ,o A fr l E -mail 0 ca r .s a. a SCrys_. on, rn PART B- ORGANIZATION GENERAL INFORMATION Number of Members '7 Geographic Area Served n.—o- H dt I F.F. THE CORPORATION OF THE TOWNSHTP APPLICATION FOR GRANT /SUBSIDY 1,x4 7 2 Q rNie -i of Out of Town Residents 10:03:54 a.m. Outline the mission, purpose and objectives of your organization. Ap r l- P.SPr, flrs� H erl f7 r 4 "gb ton) 01 -20 -2010 2 /8 Postal Code .LJ aL. t1_ Telephone 745 -72&- 9,59 Fax 7 0.5 7ak !753 Membership Fee If Applicable Date Formed Ton n 1 r'f pY`n U i ni 4N Q C Ti C n n P_X h1 ∎4en �ltrvlvS 't t)r s4- tr Page 33 of 39 148 Line 7 Oro, Ontar Phone (70! Fax (700. www.nrkff Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... 7057281753 W. R. Best Elementary 10:04:07 a.m. 01 -20 -2010 3 /8 Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and number if applicable. A "n4nne Indicate the products services benefits provided to the Township of Oro- Medonte by you organization: Aon�Y.`��. S'�a1� re. n fz? in 1.7 7POi t -9h n ti /1Sr,of. s fly' �C i Q r ��ar�inr, 1e r,,, r Ii of individuals served: 17 r shuc en`k o� 4C�ea i in to Ord e op ac-Wiev7ene,± ot,er 5Db PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES Al EXPENDITURES (Appendix "A PART C DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: 4r A Purpose for which the grant/subsidy, If approved, would be used. Give complete details (Li event description, time frame, community benefits). 4 My 1.1,4 yam dl.,( h e n` -141p ,o.n 1 n �k- -c-rp n. L.1 nth o "'IJ /r4/ w 6 tin 1A c�Gtt4 H(1r p 1 `r AIf /N...1i 1:.3 r4 l)i. r Cf'7ne cs'd C'dMMK�rrc`h a rP I- c�I��r ItS A r CI rye. i.) S Noe,— Chnn ('1 rn` r P t .)e 1 CA.,.,L. 4, ce -",.p Do you currently receive other grants or subsidies from the Township (facility subsidizatioi photocopying, secretarial, etc). Page 34 of 39 7057281753 W. R. Best Elementary 10:04:20 a.m. 01 -20 -2010 418 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... Previous grants/subsidies from the Township? Amount Requested: Amount Approved: PART D SIGNATURE OF AUTHORIZED OFFICIIAL(S1 Name (position Name Position Year of Request: i.. Year of Approval: Date: fl Zn n Date: For office use only Approved: Dented: Amount Date: NOTE: Personal information contained on this form Is collected pursuant to the Municipal Freedom of Inforl Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Gum this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet and attach more if required) to complete the information requested on Grant/Subsidy Application Form. Page 35 of 39 7057281753 W. R. Best Elementary f Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... 10:04:31 a.m. APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: 42 Fes, �jp.� M ovinr i n 01 -20 -2010 5/8 Page 36 of 39 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... 7057281753 W. R. Best Elementary 10:04:35 a.m. 01 -20 -2010 6 /8 CURRENT FISCAL YEAR: Year: a.b i NEXT YEAR PROPOSED: Year: REVENUE: REVENUE: Source: Amount: Source: Amount: 1't 1e3 141 d t mB+u_ n cLuic pfr .n of -o{er CttifeC- 1be FYP TOTAL: RS 411:„2.' TOTAL !tern: Amount: Item: Amount: EXPENDITURES: Soh on I1- ttatt.1 l a> fe w -r+a cm-4 Fe tc.+ 7 3F it ha. D4 TOTAL SUMMARY: SUMMARY: Surplus or deficit from previous year: Si gnature: Minus Expenditures Revenue Revenue Sub Total BALANCE: io tr. a." Crea EXPENDITURES: TOTAL: Surplus or deficit from previous year: Sub Total Minus Exp. Expenditures BALANCE: Date: Page 37 of 39 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... 7057281753 W. R. Best Elementary Printed 19- Jan -10, 11:24 AM Page 1 Township of Oro Medonte 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule W. R. Best Memorial Public School Ms. Anne Arksey 2221 Old Barrie Road RR 2 Shanty Bay, ON LOL 2L0 Dur. Hourly Other Date Day Comple Facility Event Type Start Time End Time Charge Amount 14- Jan -10 Thu GUTH Pad "A" School 1:00 PM 2:50 PM 120 0.00 0.00 0.00 20- Jan -10 Wed GUTH Pad "A" School 12:30 PM 2:20 PM 120 0.00 0.00 0.00 27- Jan -10 Wed GUTH Pad "A" School 12:30 PM 2:20 PM 120 0.00 0.00 0.00 03- Feb -10 Wed GUTH Pad "A" School 12:30 PM 2:20 PM 120 0.00 0.00 0.00 03- Mar -10 Wed GUTH Pad "A" Game 8:00 AM 8:50 AM 60 77.00 0.00 77.00 Ice Rental for Hockey 10 Mar 10 Wed GUTH Pad "A" Game 8:00 AM 8:50 AM 60 77.00 0.00 77.00 Ice Rental for Hockey 24 Mar 10 Wed GUTH Pad "A" Game 8:00 AM 8:50 AM 60 77.00 0.00 77.00 Ice Rental for Hockey 26 Mar 10 Fri GUTH Pad "A" Game 8:00 AM 8:50 AM 60 77.00 0.00 77.00 Ice Rental for Hockey 06 Apr 10 Tue GUTH Pad "A" Game 8:00 AM 8:50 AM 60 77.00 0.00 77.00 Ice Rental for Hockey 07 Apr 10 Wed GUTH Pad "A" Game 8:00 AM 8:50 AM 60 77.00 0.00 77.00 Ice Rental for Hockey CONTRACT ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. 10:04:44 a.m. 01 20 2010 718 Acct ID: Permit Number: 2590 Ms. Anne Arksey Work Phone: 705-728-9591 Fax: 705-728-1753 14.0 (hrs) Sub Total $462.00 Tax $0.00 Grand Total $462.00 PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: $20.00 administration charge Full (100%) refund of rental fee Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 38 of 39 Agenda Item 12b) Report No. RC 2010 -02, Shawn Binns, Director of Recreation a... 7057281753 W. R. Best Elementary Printed 19- Jan -10, 11:24 AM Page 1 Cancellation in writing within 7 days of rental date: $20.00 administration charge Full (100%) refund of rental fee if rental time is used by another renter 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: No refund of rental fee No cancellation notice "no- show No refund of rental fee 10:05:00 a.m. 01 -20 -2010 818 The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks Recreation Department. No alcoholic beverages are allowed in any Township of Oro Medonte facility without express permission from the Parks Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation /conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected lfficials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use/uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro- Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro Medonte, its officers and employees. SIGNATURE: a 4kle 41. if V If not the named addressee of the permit, please print your name. DATE: Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be End of Listing Page 39 of 39