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02 03 2010 COW MinutesTownshap of Proud Heritage, Exciting Future Wednesday, February 3, 2010 THE TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING MINUTES Council Chambers 9:00 a.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Janette Teeter, Deputy Clerk; Marie Brissette, Committee Coordinator; Richard Playfair, Director of Emergency Services; Gary Skelding, Chief Municipal Law Enforcement Officer; Samah Othman, Executive Assistant/Communications Specialist; Vanessa Cooper, Administrative Assistant Also Present: Carol Benedetti 1. NOTICE OF ADDITIONS a) Motion for additions. Motion No. CW100203-01 Moved by Allison, Seconded by Crawford It is recommended that the following items be added to the agenda for consideration: 7a) Mayor H.S. Hughes, re: Correspondence from I.W. Versha Szczebior, dated October 29, 2009 and January 28, 2010, Line 4 South, Previous and New Issues. 7b) Mayor H.S. Hughes, re: 200th Anniversary: War of 1812. 7c) Councillor Crawford, re: Discussion on Oro Township Stone. 7d) Councillor Agnew, re: NVCA/SSEA Memorandum of Understanding. 13e) Deputy Mayor Hough, re: Legal Matter (Horseshoe Valley Paintball). Carried. Page 1 of 9 Committee of the Whole Minutes - February 3, 2010. 2. ADOPTION OF AGENDA a) Motion to adopt the agenda. Motion No. CW100203-02 Moved by Crawford, Seconded by Evans It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, February 3, 2010 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Ontario's Lake Country, minutes of meeting held on January 11, 2010. Staff Recommendation: Receipt. b) Lake Simcoe Region Conservation Authority, minutes of meeting held on December 17, 2009, and highlights of meeting held on January 22, 2010. Staff Recommendation: Receipt. c) Erin Deckert, Deputy Clerk, Township of Springwater, correspondence dated January 20, 2010, re: Minutes of NVCA meeting held on October 9, 2009. Staff Recommendation: Receipt. Motion No. CW100203-03 Moved by Agnew, Seconded by Crawford It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Ontario's Lake Country, minutes of meeting held on January 11, 2010. Received. b) Lake Simcoe Region Conservation Authority, minutes of meeting held on December 17, 2009, and highlights of meeting held on January 22, 2010. Received. c) Erin Deckert, Deputy Clerk, Township of Springwater, correspondence dated January 20, 2010, re: Minutes of NVCA meeting held on October 9, 2009. Received. Carried. Page 2 of 9 Committee of the Whole Minutes - February 3, 2010. 6. COMMUNICATIONS: a) Minutes of the Oro-Medonte History Association meeting held on November 26, 2009. Motion No. CW100203-04 Moved by Agnew, Seconded by Evans It is recommended that the minutes of the Oro-Medonte History Association meeting held on November 26, 2009 be received. Carried b) Carly Smith, Secondary School Teacher and Randy Bauer, Principle, Elmvale District High School, correspondence dated January 19, 2010, re: Elmvale District High School Student Exchange. Motion No. CW100203-05 Moved by Crawford, Seconded by Agnew It is recommended that the correspondence dated January 19, 2010 from Carly Smith, Secondary School Teacher and Randy Bauer, Principle, Elmvale District High School, re: Elmvale District High School Student Exchange be received. Carried. c) Karren Wallace, correspondence dated January 19, 2010, re: Dewatering Application in the Townships of Melancthon and Mulmur. Motion No. CW100203-06 (Amendment) Moved by Agnew, Seconded by Coutanche It is recommended that the motion regarding correspondence dated January 19, 2010 from Karren Wallace, re: Dewatering Application in the Townships of Melancthon and Mulmur be amended to add: "And that Karren Wallace advise Council of the Township of Oro-Medonte of public meetings on the matter". Carried. Motion No. CW100203-07 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence dated January 19, 2010 from Karren Wallace, re: Dewatering Application in the Townships of Melancthon and Mulmur be received; and that Karren Wallace advise Council of the Township of Oro-Medonte of public meetings on the matter. Carried as Amended. Page 3 of 9 Committee of the Whole Minutes - February 3, 2010. d) Susan Lang, Managing Director, Orillia District Chamber of Commerce, correspondence dated January 20, 2010, re: Annual Business Achievement Awards. Motion No. CW100203-08 Moved by Crawford, Seconded by Allison It is recommended 1. That the correspondence dated January 20, 2010 from Susan Lang, Managing Director, Orillia District Chamber of Commerce, re: Annual Business Achievement Awards be received. 2. And That Mayor H.S. Hughes and Councillors Agnew and Evans be authorized to attend. Carried. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Correspondence from I.W. Versha Szczebior, dated October 29, 2009 and January 28, 2010, Line 4 South, Previous and New Issues. Motion No. CW100203-09 Moved by Crawford, Seconded by Agnew It is recommended 1. That the verbal information presented by Mayor H.S. Hughes, re: Correspondence from I.W. Versha Szczebior, dated October 29, 2009 and January 28, 2010, Line 4 South, Previous and New Issues be received. 2. And That the Ward Councillor and the Mayor further communicate with Versha Szczebior. Carried. Page 4 of 9 Committee of the Whole Minutes - February 3, 2010. b) Mayor H.S. Hughes, re: 200th Anniversary: War of 1812. Motion No. CW100203-10 Moved by Allison, Seconded by Hough It is recommended 1. That the draft correspondence dated February 2, 2010 and presented by Mayor H.S. Hughes, re: 200th Anniversary: War of 1812 be received. 2. That the correspondence dated February 2, 2010, re: 200th Anniversary: War of 1812 be forwarded to the Chippewas of Rama First Nation Government. 3. And That Council approves, in principle, that the Oro-Medonte Chamber of Commerce spearhead the War of 1812 celebrations in conjunction with the Chippewas of Rama First Nation, the Township, the County of Simcoe, the Oro-Medonte History Association and Ontario's Lake Country. Carried. c) Councillor Crawford, re: Discussion on Oro Township Stone. Motion No. CW100203-11 Moved by Allison, Seconded by Hough It is recommended that the information presented by Councillor Crawford, re: Discussion on Oro Township Stone be received. Carried. d) Councillor Agnew, re: NVCA/SSEA Memorandum of Understanding. Motion No. CW100203-12 Moved by Hough, Seconded by Allison It is recommended that the verbal information presented by Councillor Agnew and Andria Leigh, Director of Development Services, re: NVCA/SSEA Memorandum of Understanding be received. Carried. Page 5 of 9 Committee of the Whole Minutes - February 3, 2010. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Report No. CS 2010-02, Doug Irwin, Director of Corporate Services/Clerk, re: 2010 Municipal Election, Poll Re-alignment. Motion No. CW100203-13 Moved by Allison, Seconded by Crawford It is recommended that Report No. CS 2010-02, Doug Irwin, Director of Corporate Services/Clerk, re: 2010 Municipal Election, Poll Re-alignment be received for information. Carried. b) Robin Dunn, Chief Administrative Officer, re: Expansion of Memorandum of Understanding Between the Township of Oro-Medonte, Township of Tay and Skyline International Development Inc. Motion No. CW100203-14 Moved by Evans, Seconded by Agnew It is recommended 1. That the correspondence presented by Robin Dunn, Chief Administrative Officer, re: Expansion of Memorandum of Understanding Between the Township of Oro-Medonte, Township of Tay and Skyline International Development Inc. be received. 2. That OEB Enterprises be authorized to proceed with the following projects: "Project Administration" and "Coordination and Community and Stakeholder Development", within the existing funding allocation for the Georgian Valley Project. 3. And That OEB Enterprises, Township of Tay and Skyline International Development Inc. be advised of Council's decision. Carried. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. Page 6 of 9 Committee of the Whole Minutes - February 3, 2010. 10. DEVELOPMENT SERVICES: a) Report No. DS 2010-008, Andria Leigh, Director of Development Services, re: Year End Building Division Report. Motion No. CW100203-15 Moved by Crawford, Seconded by Allison It is recommended that Report No. DS 2010-008, Andria Leigh, Director of Development Services, re: Year End Building Division Report be received for information. Carried. 11. EMERGENCY SERVICES: None. 12. RECREATION AND COMMUNITY SERVICES: None. 13. IN-CAMERA: a) Motion to Go In-Camera Motion No. CW100203-16 Moved by Evans, Seconded by Crawford It is recommended that we do now go In-Camera at 10:55 a.m. to discuss Property, Personal and Legal Matters. Carried. b) Motion to Rise and Report Motion No. CW100203-17 Moved by Agnew, Seconded by Evans It is recommended that we do now Rise and Report from In-Camera at 11:16 a.m.. Carried. Page 7 of 9 Committee of the Whole Minutes - February 3, 2010. c) Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling). Motion No. CW100203-18 Moved by Evans, Seconded by Crawford It is recommended that the confidential correspondence dated January 29, 2010 and confidential verbal information presented by Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling) be received. Carried. d) Andria Leigh, Director of Development Services, re: Personal Matter (Committee of Adjustment Membership). Motion No. CW100203-19 Moved by Crawford, Seconded by Evans It is recommended 1. That Roy Hastings be appointed to the Committee of Adjustment for the remainder of the 2010 term. 2. That the Clerk bring forward the appropriate by-law. 3. And That the applicant be advised of Council's decision. Carried. e) Deputy Mayor Hough, re: Legal Matter (Horseshoe Valley Paintball). Motion No. CW100203-20 Moved by Coutanche, Seconded by Agnew It is recommended that the confidential verbal information presented by Deputy Mayor Hough and Andria Leigh, Director of Development Services, re: Legal Matter (Horseshoe Valley Paintball) be received. Carried. Page 8 of 9 Committee of the Whole Minutes - February 3, 2010. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion to adjourn. Motion No. CW100203-21 Moved by Crawford, Seconded by Evans It is recommended that we do now adjourn at 11:45 a.m. Mayor H.S. Foghes Carried. Page 9 of 9