01 20 2010 CoW AgendaTOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
4~ COUNCIL CHAMBERS
Tat;
Prarid Hcritage, Exciting Frrtcrre
1. NOTICE OF ADDITIONS
a) Motion for additions.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
rite
Wednesday, January 20, 2010
9:00 a.m.
a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Greenstone Energy
Inc., re: Profits from the Sun, Solar Energy Generation.
b) Brian Fell, re: Winter Parking for Recreational Activities.
[Addenda]
5. CONSENT AGENDA:
a) Don Atkinson, Chief of Staff /VP Medical Affairs, Soldiers' Memorial Hospital,
correspondence dated January 4, 2010, re: Nurse Practitioner -Led Clinic.
Staff Recommendation: Receipt.
b) Kathi Shropshire, Chair, Orillia Area Physician Recruitment Retention
Committee, correspondence dated January 5, 2010, re: Nurse Practitioner
Led Clinic.
Staff Recommendation: Receipt.
c) Barrie Public Library, minutes of meeting held on October 22, 2009.
Staff Recommendation: Receipt.
d) Orillia Public Library, minutes of meetings held on October 28, 2009 and
November 25, 2009.
Staff Recommendation: Receipt.
e) L. Bisson, Manager, Ministerial Correspondence Unit, Department of Justice
Canada, correspondence dated January 6, 2010, re: Closing of Prison Farms
in New Brunswick, Ontario, Manitoba, Saskatchewan and Alberta.
Staff Recommendation: Receipt.
f) Terry Horner, CAO /Clerk, Township of Mulmur, correspondence dated January
7, 2010, re: Support of Resolutions from Township of Adjala Tosorontio,
Page 1 of 266
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72
73
74
75 -110
111
112 -113
114 -117
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121 -122
123 -125
126 -130
131 -133
Committee of the Whole Agenda Wednesday, January 20, 2010
g)
5. CONSENT AGENDA:
Township of Essa and Township of Oro Medonte regarding Nottawasaga
Valley Conservation Authority.
Staff Recommendation: Receipt.
Peter Hume, President, AMO, correspondence dated January 11, 2010, re:
AMO Membership.
Staff Recommendation: Receipt.
h) Jim Watson, Minister, Municipal Affairs and Housing, correspondence
received January 14, 2010, re: Resignation as Minister of Municipal Affairs
and Housing.
Staff Recommendation: Receipt.
6. COMMUNICATIONS:
a) Juanita Kuhl, correspondence dated December 31, 2009, re: Discontinuation
of Library Service Agreement with Springwater Library.
b) Howie Dayton, Chair, Ontario Task Group on Affordable Access to
Recreation, correspondence received January 4, 2010, re: Request to
Endorse Policy Framework on Affordable Access to Recreation for Ontarians.
c) Megan Porter, Ministry of Municipal Affairs and Housing, re: Notice to
OGRA/ROMA 2010 Conference Delegates.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: 2010 CAO Work Objectives and Corporate Planning.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) 9:00 a.m. S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie
Detachment, Ontario Provincial Police, re: Statistics.
b) Report No. 2010 -01, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Investment Activities.
c) Report No. FI 2010 -02, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts December 31, 2009.
d) Report No. FI 2010 -03, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Report on Tax Arrears.
e) Report No. CS 2010 -03, Doug Irwin, Director of Corporate Services /Clerk, re:
2010 Committee of the Whole and Council Meeting Cancellations.
f) Report No. HR 2010 -001, Tamara Obee, Manager Health Safety, Employee
Relations, re: Health and Safety Update.
g) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Funding
Application to the Community Adjustment Fund Intake Two (FedDev Ontario).
[Addenda]
Page 2 of 266
Page
134 -266
Committee of the Whole Agenda Wednesday, January 20, 2010
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
10. DEVELOPMENT SERVICES:
a) Andria Leigh, Director of Development Services, re: Status request on
NVCA/SSEA Memorandum of Understanding.
[Addenda]
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Director of Recreation and Community Services, re: 2010 Grant
and Subsidy Requests Budget Allocation.
13. IN- CAMERA:
a) Motion to Go In- Camera
b) Motion to Rise and Report
c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Tax Registration).
d) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe
Regional Airport).
e) Andria Leigh, Director of Development Services, re: Legal Matter (Horseshoe
Valley Paintball).
f) Richard Playfair, Director of Emergency Services, re: Legal Matter (1532
Highway 11).
[Addenda]
g) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire and
Emergency Services).
[Addenda]
h) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Markov
and Heatherington, Plan 606 and Plan 798).
[Addenda]
i) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter
(Encroachments Lakeshore Promenade).
[Addenda]
j) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter
(Warminster Community Hall).
[Addenda]
k) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Line 11
North 15/16 Sideroad Part 3, Plan 51 R- 36354).
[Addenda]
Page 3 of 266
Page
Committee of the Whole Agenda Wednesday, January 20, 2010
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to adjourn.
Page 4 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
100 Hunte- Valley Rd
Orillia, Oh L3V 6H2
705 325 -5400
705 325 -8400 fax
We are an incorporated Canadian company specializing in the
renewable energy field.
We perform energy audits on industrial and commercial and
institutional buildings.
We obtain Government grants, incentives and OPA contracts for our
clients.
We partner with Steenhof Building Services Group of Orillia, Ontario
for design and engineering, project management and construction
services. We partner with Shorex Roofing Inc. of Barrie, Ontario for
installation of systems and roofing warrantees.
We partner with Canadian Solar Ltd to obtain the best quality solar
equipment
We will provide a turnkey photovoltaic electrical generation system for
our clients at a fair price.
GREENST ENE
ENERGY INC
Profits From The Sun
Solar Energy Generation
740 Huronia Rd Unit 12
Barrie, ON L4N 6C6
705 797 -8848
705 792 -9963 fax
Who is Greenstane Enerav Inc.
GREENST� -*,ENE
F NE [ICY I NC:
Page 5 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
What is Photovoltaic Enerav?
Photovoltaic (P.V.) energy is the conversion of sunlight directly to
energy through a photovoltaic cell, a non mechanical device usually
made from silicon alloys.
As sunlight hits the PV cell, it creates an electron imbalance between
the front and back surface, releasing that electron in the form of
electricity.
Individual PV cells are electrically connected and packaged into
weather tight modules. The electricity produced is converted to AC
power of the appropriate voltage and amperage by an inverter.
The electricity is then sent to the Ontario electrical grid.
What is the Ontario Power Authority's Feed -In Tariff
Program?
Ontario's Government has passed the Green Energy Act which
includes the Feed -In Tariff program.
The Ontario Power Authority (OPA) has been mandated to set up the
Feed -in Tariff (FIT to encourage companies, municipalities, and
individuals to produce renewable electricity and then sell it to the
electrical grid at attractive prices. In this way, the Ontario Government
hopes to close down all the coal burning power generation plants in
the near future.
C.►1-tEENST NE
Page 6 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Biomass*
Waterpower*
Community Based
Landfill gas*
Ground Mounted
Wind
An Excellent Oorrortunity for
A'LGreen" Investment Income
The Green Energy Act was passed into law in May of 2009.
This act provides incentives for people who participate in these
eco- friendly electrical generation projects.
The incentive is called the Feed -In Tariff.
It is an interesting investment opportunity because it offers the
following:
Fixed Price Payment (up to 80.2 cents per kW /hr)
Long Term Contract (20 year minimum)
Guaranteed Interconnection (OPA must buy all you can supply)
Based on Generation Cost (solar receives a higher rate to offset
higher set -up costs)
Technology
Solar PV
Solar PV MicroFIT Program
Solar PV Rooftop
Proposed Feed -In Tariff Prices
for Renewable Energy Projects in Ontario
Proposed size tranches
Any size
7 5 MW
5 MW
7 50 MW
72 MW
5MW
5 MW
10 kW rooftop or ground -based
10 250 kW
250 500 kW
500 kW
10 MW
Any size
Any size
7 10 MW
Proposed /kWh
12.2
14.7
10.4
13.4
10.3
60.2
71.3
63.5
53.9
44.3
13.5
19.0
14.4
Page 7 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
How Can We Benefit From The Feed -In Tariff?
Any company, municipality or individual with flat or low pitch
roofs have a great opportunity to create a revenue stream from
unused rooftop area.
Equity in buildings can be turned into cash flow by investing in
PV generation with 20 year guaranteed contracts
Municipalities can access government grants below market
loans to finance PV systems
First Nations communities and companies can take advantage of
loan guarantees from the Ontario Government and price adders.
LIKEENST
How Are They Attached To The Roof or Ground?
Ballast Mounted
No penetration of roof membrane
Structure Mounted
Attached to roof structure of the
building
Minor roof penetrations will be
necessary
Ground Mount
Various designs have been used,
including ballast, concrete footings and
piles
L1 .L-NST NE
Page 8 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
What is the Lifesoan of the System?
25 years guarantee 80% of rated efficiency
No moving parts
The only maintenance is periodic cleaning
20 year contract with OPA
Panels that were manufactured in the 1970's are still producing at
over 80% efficiency
Canadian Solar's panels have been designed to withstand the harsh
Canadian climate
Who is Suoolvina the PV Panels and Hardware?
Canadian Solar Inc
(J1-tEENST NE
NASDAQ listed Canadian Company with offices all around the world
Reliable customer service and an impressive warranty with its head
office in Kitchener, Ontario
World class quality, R D and experience
Innovative custom solutions
Total revenue of $709 million in 2008
Have delivered systems to Spain, USA, Germany, Korea, Japan,
China, etc.
GREENST ;,°NE
F NERCY INt
Page 9 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Is Financing Available?
Greenstone Energy can assist you in finding capital for your solar
project We have partnered with TD Canada and Dundee Wealth to
assist our customers with financing.
We can provide construction loans if necessary.
Leasing the system is available at a rate of 7% for a 10 yr term.
Eco- energy Grants are available to all businesses, individuals and
municipalities which invest in PV generation. Northern Heritage
Grants are available to Northern Ontario communities.
The Federation of Canadian Municipalities offers loans at 1.5%
below Canada Bond rates up to $4,000,000.00 with a 10% grant of
up to 400,000.00 for municipal projects.
G1 EENST E NE
Are Grants and Incentives Available?
I N J C
Grants and incentives are available from a number of funding
agencies.
The Federal Government offers grants through its Eco- energy
Program.
The Ontario Government provides grants and incentives through a
variety of ministries.
The Ontario Power Authority provides incentives through its Feed In
Tariff and ERIP Programs.
The Federation of Canadian Municipalities has both grants and
below market rate loans available to towns, cities and municipalities.
Utilities such as Enbridge and Union Gas offer incentives for energy
reduction measures in buildings.
C IEENSTt,*; ;NE
F NlRCY I N♦
Page 10 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Can we (ease our Rooftops to Greenstone Enemy?
If you have a commercial, industrial or institutional rooftop in
Ontario, Greenstone Energy is interested in leasing it for a 20 year
Contract.
The rooftops should be either flat or low pitch
Roofs can be 4 ply, PVC, EPDM ,Modified Bitumen or Metal.
Lease rates start at $0.20 /sq.ft.
Greenstone Energy will guarantee that our equipment will not
damage your rooftop and will provide liability insurance on all the
solar arrays on the rooftop.
An unobstructed 80,000 sq ft roof will receive approximately
$20,000 in yearly income or $400,000 over the lifetime of the
contract.
Utilizing your unused rooftop will not only increase your building's
Return on Investment but will also increase the property's equity
value. �L� {c �T
t tEENST4 'ALVE
F NI I N4
Pro forma- "10 kW" Photovoltaic System (MicroFID
Generation Capacity
A 9.41 kW ac (11.04 kW dc) system earning $0.802 per kWhr located in Southern
Ontario (Guelph Weather Station) will produce:
$1 2,083.00 per year in revenue from the OPA through Feed -In Tariff program
S1007.00 nor month on average according to NRCan government data
System Components can be ground or roof mounted
The system is composed of 48 x 230W panels, roof frames and connections,
all wiring, inverters and all required connections to the OPA Grid.
Cost of the system
11.40 kW dc system x $8.00 per watt installed
$88,320.00
Payback of 7.3 years or a 13.7 rate of return
CREENST*NE
f Nl [ICY INC
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Pro forma for a 50 kW Rooftop Photovoltaic System
Generation Capacity
A 50 kW ac (63 kW dc) system earning $.71 3 per kWhr located in Southern Ontario
(Guelph Weather Station) will produce:
$63,824.00 per year revenue from OPA through Feed -In Tariff program
55.3119.00 oar month according to NRCan government data
System Components
The Photovoltaic System is composed of 273 x 230W panels, roof frames and
connections, all wiring, inverters and all required connections to the OPA Grid.
A roof area of 15,000 25,000 sq ft is required
Cost of System
63 kW dc (63,000 W) x $6.00 per watt installed*
$378,000.00 plus applicable taxes
*grants and incentives may be available
Payback of 6.0 years or 114% rate of return
Pro forma for a 1 QOkw Rooftop Photovoltaic System
Generation Capacity
A 100 kW ac (116.6 dc) system earning $.71 3 per kWhr located in Southern Ontario
(Guelph Weather Station) will produce:
=$1 09,327.00 per year revenue from OPA through Feed -In Tariff program
$9.1110.58 oer month according to NRCan government data
System Components
The Photovoltaic System is composed of 507 x 230 W panels, roof frames
and connections, all wiring, inverters and all required connections to the OPA Grid.
A roof area of 40,000 60,000 sq ft is required
Cost of System
11 6.6 kW dc(1 1 6,600 W) x $6.00 per watt installed
$699,600.00 plus applicable taxes
*grants and incentives may be available
Payback of 6.4 years or r:? 15.6 rate of return
GREENST ENE
i NFRC.Y I N7c
GREENST N E
f NE RC,, i...
Page 12 of 266
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Fero forma for a 250 kW Rooftop Photovoltaic System
Generatoon Capadty
A 250 kW ac (305 kW dc) earning $.71 3 per kWhr located in Southern Ontario (Guelph
Weather Station) will produce:
$298.01 6.00 per year revenue from OPA through Feed -In Tariff program
324.835.00 Der month according to NRCan government data
System Components
1326 x 230 W panels, roof mounts /frames, wiring, invertors, connection to OPA
Grid.
The area needed would be @50,000- 100,000 sq ft of rooftop. On flat roofs, a
ballast system can be employed to avoid roof membrane penetration.
Cost of System
305 kW dc (305,000 W) x $6.00 per watt installed
=$1,830,000.00 plus applicable taxes
Payback of 6.2 years or 16 rate of return
Pro forma for a 1.001 Mecaawatt Ground -Based
Photovoltaic System
Generatuon Capaeuty
A 1001 kW dc 01 mW) system earning $.443 per kWhr located in Southern Ontario
(Guelph Weather Station) will produce:
$608,553.00 revenue paid by OPA per annum according to NRCan government
data
350.7112.00 revenue Der month
System Components
4348 x 230 W panels, mounts /frames, wiring, invertors, connection to OPA Grid.
The area required is 7 acres
Cost of System
1,000,001 W dc x $5.00 per watt for materials
and labour
$5,000,005.00 before incentives grants
from various levels of government
Payback us 8.2 years or 12.2 %and os guaranteed by
a 20 year contract wuth OPA.
N F R C V 1 N.1
1. L NST NE
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Pro forma fora 10.0 Meciawatt Ground Based
Photovoltaic System
Generation Capacity
A 10 mW dc system earning $.443 per kWhr located in Southern Ontario (Guelph
Weather Station) will produce:
$6,085,530.00 revenue paid by OPA per annum according to NRCan
government data
5507.1127.00 revenue Der month according to NRCan government data
System Components
43478 x 230 W panels, mounts /frames, wiring, invertors, connection to OPA Grid.
The area required is 70-100 acres
Cost of System
10 mW x $4.50 per watt for materials
and labour
$45,000,000.00 before incentives grants
from various levels of government
Therefore the simple payback is 7.4 years or
13.5 and is guaranteed by a 20 year contract with OPA.
tJKEENS 1 VE
I N 4
Onnartunities for Ontario Businesses
o Participating in Equipment Supply
50% of materials and labour must be of domestic content. Therefore all racking
systems, wiring, inverters, engineering and labour must be locally supplied.
1 Participating in FIT on your own Rooftops
Rooftop solar facilities on your own roofs offer a >1 5% simple return and
significant depreciation advantages with a 20 year contract.
Leasing your rooftop will yield 8 20 -35 cents a sq ft per year.
Participation in FIT for Ground -based Facilities
Ground -based solar farms greater than 5MW. Pooling resources in the
construction and real estate field will significantly reduce costs. With a 70 debt
ratio at 4 a 20 Internal Rate of Return on equity is anticipated.
Creating equity pools to lease rooftops or build ground based facilities
Developing a corporation that owns PV facilities on leased rooftops. With a 70
debt ratio at 4 a >30% Internal Rate of Return on equity is anticipated.
CREEIST�NE
F NE [ICY I NC:
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Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Prepared Bv_
Philip Sellick
Office: (705) 325 -5400
Cell: (705) 718 -6846
psellick@steenhofbuilding.corn
January 16` 2010
Solar Energy
Opportunities
The Township of
Oro Medonte
Enerrig Inc
to
Gre IE
Prepared For
Township of Oro Medonte
148 Line 7 South
Oro ON
LOL 2X0
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca
Tel: 705.797.8848
Fax: 705.797.8849
Page 15 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Executive Summary
Greenstone Energy Inc. is an incorporated Canadian company comprised of' three princial experienced in structural
engineering, roof consulting and I.C.I. construction. Our mission is to provide turnkey photovoltaic electrical
generation systems for our clients at a fair price, navigating Government grants, incentives and OPA contracts to
encourage profitable investment in green energy.
Pronosal for Leasing Roof -top Space for the Installation of PV Arrays
Greenstone Energy is currently negotiating with individuals, private companies and municipalities to lease flat or low
pitch roofs with the intent of installing solar panels under the Ontario Power Authorities Feed in Tariff Program.
Leasing Rates: $40 per installed kW per annum revenue paid by Greenstone to Oro Medonte Township
Arena- 25,000 sq ft- 116.6 kW $4000.00 per annum
North Rd Yard 7300 sq ft- 37.8 kW 1200.00 per annum
South Rd Yard 12000 sq ft- 63 kW $2000.00 per annum
Salt and Sand Storage 9600 sq ft- 37.8 kW $1200.00 per annum
Fire Station Moonstone 8500 sq ft- 37.8 kW $1200.00 per annum
Fire Station Horseshoe 9800 sq ft- 37.8 kW $1200.00 per annum
Administrative Centre 10,000 sq ft 37.8 kW 1200.00 ner annum
Total $12,000.00 per annum
Please note that these estimates may upon further examination of the individual sites.
Proposal for the Purchase of PV Systems Oro Medonte Building Sites
t Gre n
Energy Inc
Integrated Solar PV System Installation Proposal 2 1 P a g c
Location System size Cost of System Annual Revenue ROE- 90°0 debt at 4
Arena 116.6 kW @$699,600 $109,000 S0 °o
North Rd Yard 37.8 kW @$226,800 $32,700 50 °o
South Rd Yard 63 kW @$378,000 $63,800 S0 °o
Salt &Sand Storage 37.8 kW @$226,800 $32,700 50 °o
Fire Station Moonstone 37.8 kW @$226,800 $32,700 50°o
Fire Station Horseshoe 37.8 kW @$226,800 $32,700 50%
Administrative Centre 37.8 kW @$226,800 $32,700 50%
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
w ttw.greenstoneenergy.ca Fax: 705.797 -8849
Page 16 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
January 16, 2010 Integrated Solar PV System Installation Proposal
The Green Fund from the Federation of Canadian Municipalities has a pool of grants and low interest loans
available for municipalities who wish to participate in the FIT program. The Fund offers 10 grants with the
remainder at 1.5 above prime.
This proposal outlines the professional services that Greenstone Energy can provide to Oro Medonte Township.
Structural Engineering Analysis Rep
A thorough structural analysis should be conducted for any building that is a candidate for PV arrays. Our engineers
will factor in the region's snow, wind and deadload parameters to ensure that a building can accommodate the
additional loads of a PV system:
Solar Potential Analysis Re. ort and PV Electrical Design.
A thorough on -site Solar Pathfinder analysis should be conducted to determine the shading issues. With this
information, an electrical engineer will design the PV system to optimize kWh production within the structural
parameters of the buildings. A solar array design will be created and a full Retscreen analysis will be performed to
determine the potential revenue stream for that site.
Roof Consulting
Greenstone Energy Inc. has partnered with Shorex Roofing offer complete roof consulting and project management
services to the Industrial Commercial Institutional real estate market. With over ten million square feet of project
management and one hundred million square feet of roof surveying and specification experience, Shorex is able to
provide professional inspection, design and project management for all of your low sloped, steep sloped and sheet
metal roofing projects.
Roof Project Management
Distribute bid document to independent roofing contractors for pricing (RFP)
Collect bids and review prices and compliance with specification
Review alternate bids for compliance with NRCA roofing guidelines
Distribute and review contract documents
Review scheduling and installation procedures with roofing contractor
Conduct site visits to inspect work for compliance with specification and NRCA roofing
guidelines
Maintain inspection log
Gm nEnergy Inc
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 17 of 266
qt)
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
January 16, 2010 Integrated Solar PV System Installation Proposal
OPA Aup'lication Preparation and Submittal:
Greenstone will complete and submit the OPA application after liaising the appropriate LDCs to obtain the necessary
information.
Building Permit Preparation and Submittal: Greenstone will handle the often time consuming process of
liaising with local building officials to obtain a building permit for the project. While different jurisdictions have
varied requirements, building departments generally require current drawings of the building with the PV arrays
located on the roofs indicating structural loading data. These drawings with be P.Eng sealed.
Our installations will be warranted for 2 years for workmanship. The panels have a 25 year warranty.
Maintenance &Warranty Programs for PV vstems and Roofs: Greenstone can tailor a maintenance plan for
the PV arrays (cleaning, checking connections etc) as well as for the roofs to ensure that the PV systems will have no
detrimental effects on the building.
Also as a premium partner with Canadian Solar Inc, we would be able to obtain volume savings for large and
multiple projects. We have attached a typical 100 kW package from with panels from Canadian Solar and an inverter
from Satcon.
Please do not hesitate to contact us if you have any questions about this proposal.
Thank -you for the opportunity,
Phil Sellick
President
Greenstone Energy Inc.
ns<dl c 1 fist€ onh4 lbuildnw.ccnn
V 7_cens necnern ca
Green Inc
Enerqii
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 18 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
January 16, 2010 Integrated Solar PV System Installation Proposal
Typical Solar PV System Overview
The proposed quotation outlines a solar grid -tied system. A grouping of solar PV (photovoltaic) panels is organized
into a configuration called an array that converts sunlight into DC electricity. An inverter then takes the DC power
generated by the array and converts it into an AC output suitable for connection to the local utility.
Canadian Solar
PV Panels
k Gre nE Dc
SatCon Inverter
Satcon
Satcon Data Monitoring Weather Station
(1 year included)
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca
DG So++rce Disconnect
Smart Meter
(not included)
Existing Switchgear Upgrades
(Extra if Required)
Electrical Grid
Tel: 705.797 -8848
Fax: 705.797 -8849
Page 19 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
January 16, 2010 Integrated Solar PV System Installation Proposal
Canadian Solar Product Overview
6 1 P g
In Canada, Canadian Solar is offering solar panels ranging from 175 Wp to 240 Wp. All solar panels are Silicon -based
either mono or multi- crystalline. All of the panels have a 6 year materials and workmanship as well as a 25 -year
performance warranty backed by one of the most reputable brands in the industry, Canadian Solar. All Canadian
Solar's modules have been installed and tested amid extreme weather conditions around the world with outstanding
results in terms of performance and reliability.
For the new Ontario Grid -Tied market, Canadian Solar has designed complete, ready to- install hardware packages for
the commercial market with standard system sizes ranging from 30 kW all the way to 500 kW AC power.
Greenstone Energy and Canadian Solar will also design tailor -made systems for those commercial customers
requiring non standard system sizes.
Ontario Content
Greenstone Energy is proud to announce the compliance of our Commercial Rooftop Solar Solutions with the new
Ontario content requirements as announced September 24, 2009. As shown in the tables below, we certify our
content levels meet the requirements to be eligible for FIT contracts from now through 2010.
Commercial Rooftop Solar Solutions Greater Than 10 kW
C ompon_ ent Eligible
Silicon 11
(2010) (Ontario Content 50%
Silicon Ingot and Wafer
Crystalline Photovoltaic Cell
Photovoltaic Module
Inverter
Mounting Systems
Wiring Electric Hardware
Construction
8
11
9
18
6 0 GreenE,r41 lr>c
13
11
15
8
11
9
18
Consult/Tech /Lea al /Acct 4
4
Total 100 50
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 20 of 266
January 16, 2010 Integrated Solar PV System Installation Proposal
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Photovoltaic Modules
CS6P is a robust solar module with 60 solar cells. These modules can be
used for on -grid solar applications. Canadian Solar's meticulous design
and production techniques ensure a high yield, long -term performance
for every module produced. Their rigorous quality control and in -house
testing facilities guarantee Canadian Solar's modules meet the highest
quality standards possible.
Applications include:
On -grid residential roof -tops
On -grid commercial /industrial roof -tops
Solar power stations
Other on -grid applications
Niccrtanicai Data
Cell Type
Cell Arrangement
Dimensions
Weight
Front Cover
Frame Material
Poly crystalline
60 (6 x 10)
1638 x 982 x 40mm (64.5 x 38.7 x 1.57in)
20kg (44.1 lbs)
Tempered glass
Anodized aluminum alloy
1
Electrical Data CS6P 230P
Nominal Maximum Power at STC (Pmax) I 230W
Optimum Operating Voltage (Vmp) I 29.8V
Optimum Operating Current (Imp) I 7.71A
Open Circuit Voltage (Voc) 36.8V
Short Circuit (Isc) 8.34A
Operating Temperature I -40 ❑C +85 ❑C
Maximum System Voltage 1 1,000V (IEC) /600V (UL)
Maximum Series Fuse Rating 1 15A
Power Tolerance +5W
Pmax -0.45 °o/DC
1 Temperature Coefficient Voc 0.35 °o/DC
1 Isc I 0.060 °0 ❑C
NOCT I 45 ❑C
Uncler Standard Test Conditions (STC) of irradiance oI I IX))W /m2, spectrum AM 1.5 and cell temperature of 25 ❑C
Energi Inc
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 21 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
January 16, 2010 Integrated Solar PV System Installation Proposal
Some of the key features of our panels are as follows:
6 years product warranty (materials and workmanship); 25 years module power output
warranty (after 25 year 80% of original output expected)
1S017025 qualified manufacturer owned testing lab, fully complying to IEC, TUV, UL testing
standards
The 1st manufacturer in PV industry certified for ISO:TS16949 (The automotive quality
management system) in module production since 2003
Strong framed module, passing mechanical load test of 5400Pa to withstand heavier snow load
Industry leading power tolerance: ±5W 2.1%)
It is important to note that Canadian
Solar's panels meet the following
Quality Certificates:
UL 1703 as listed by the
ETL group, IEC 61215, IEC
61730, TUV Safety Class II,
CE
1509001:2000: Standards
for quality management
systems
ISO/TS16949:2002: The
automotive quality
management system
QC080000 HSPM: The
Gm n
Certification for
Hazardous Substances
Regulations
I -V Curves (CS6P -230P)
a 5
s
25
45 1
s,
vottauety! Vottage(V]
I -V Curves above are for CS6P -230P
For complete documentation please reference to Canadian Solar's website. Complete datasheets are available for
download at the following URL: httn:. 1 www. canadian ,olar.com /en i uroduca.'nroduct- documentation nroduct-
document atUOn.hun1
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 22 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
PV Module Mounting Systems
Monolithic Mounting System
Integrated Solar PV System Installation Proposal 9 1 P a g e
The mounting rack will consist of pieces assembled together from zinc coated light gauge steel that is cold rolled. This
structure design keeps the mass at a minimum and also provides for a monolithic structure that is very strong and self
supporting. These racks are all assembled together in a factory setting and pre galvanized to handle the various
environmental factors. All of our mountings systems are capable of withstanding Zone 4- seismic events, extreme
winds and snow loads.
The advantage of this system is it can bridge significant distance across a rooftop to areas of the building structure with
higher loading capacity such as columns, red -steel and higher shear zones. Each preassembled mounting system is
craned into position and stands on four legs, minimizing the number of locations where contact is required with the
roof deck.
Another major benefit of this system is the roof deck can be maintained or replaced without the need to remove the
entire system, as it does not contact the roof surface over the full surface area as compared to a traditional ballast
system. It also has the advantage over a traditional penetration mounting system, in that the system is secured to the
roof with a simple anchor at each of the four roof contact points, this allows for a rapid installation, which is non
intrusive to the building interior and can be installed without disturbing ongoing tenant business activities.
Gre n Enertiiiinc
There are many benefits to these mounting racks:
Racking illustrated above intended for the project in this proposal is not as shown
Presentation of the PV modules at a fixed angle of 27 degrees from the horizontal to achieve
maximum sun exposure.
The rack assembly length can be customized to different lengths to accommodate mounting
around obstacles.
The mounting system will arrive to the site preassembled with modules already installed and
wired. This allows for reduced onsite construction activities normally associated with site
assembly of mounting systems.
Tel: 705.797 -8848
740 Huronia Road, Unit 12. Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 23 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
January 16, 2010 Integrated Solar PV System Installation Proposal 10
Racking illustrated above intended for the project in this proposal Is not as shown
Self Ballasting Mounting System
The innovative roof mounting solution engineered for commercial and large scale utility applications will enjoy wide
appeal for its optimization of design, cost effectiveness, and ease of installation. The ISYS Roof Mount is a
revolutionary, non penetrating roof mount solution that requires no ballast blocks or concrete in its assembly. It is
positioned above roof obstacles resulting in significant cost savings and preserving roofing integrity. The
configurable design accommodates 0 -30 degree module tilt to satisfy most solar capture requirements, and offers
universal PV module attachment capability. In addition, the ISYS Roof Mount utilizes Unirac's patented I -beam
components that demonstrate excellent strength to weight ratio, and can withstand basic wind speeds up to 120 mph.
Another major benefit of this system is the roof deck can be maintained or replaced without the need to remove the
entire system, as it does not contact the roof surface over the full surface area
as compared to a traditional ballast system. This system barely contacts the
roof at all, allowing for a rapid installation, which is non intrusive to the
building interior and can be installed without disturbing ongoing tenant
business activities.
'Green
E Inc
In terms of time and cost efficiency, ISYS Roof Mount offers outstanding
value. With an installation rate of 2 -3kW per man hour, it is one of the fastest and easiest roof mounts available
today. In addition the 1SYS Roof Mount has 30% o fewer parts than competitive systems, ensuring quick set -up with
consistent and repeatable installation steps. ISYS' smart design also allows for pre- fabrication of sub assemblies prior
to delivery to project sites. The ISYS Roof Mount solution comes with a strong 20 -year warranty.
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 24 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
There are many benefits to these mounting racks:
n EEmN Inc
Integrated Solar PV System Installation Proposal I 1
Picture above is for illustrative purposes only. Quantity of rows of modules may increase or decrease during design phase.
Presentation of the PV modules will be fixed in a position at 0 -30 degrees from the horizontal to
achieve maximum sun exposure and to prevent any possible wind uplift.
The rack assembly length can be customized to different lengths and widths to accommodate
mounting around obstacles and still provide a strong self ballasting structure.
The mounting system will arrive to the site partially pre assembled with modules already
installed and wired. This allows for reduced onsite construction activities normally associated
with site assembly of mounting systems.
Utilizes the Dura -Blok Rooftop Support System thus has a High Co- Efficient of Friction Made
from Recycled Tires
Interfaces with ANY Roof System (TPO, EPDM, etc.)
This system sits 12" Above Roof Surface
Most importantly: Protects ability to maintain roofing system warranty
Picture above is for illustrative purposes only. Quantity of rows of Modules may increase or decrease during design phase.
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 8849
Page 25 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Integrated Solar PV System Installation Proposal 12 1
Satcon PowerGate Plus PV Inverter (600V AC Output, Ontario)
The world's largest solar power installations depend on Satcon PowerGate® Plus PV inverters to provide efficient and
stable power —even in the harshest climates. With 11 power ratings ranging from 30 kW to 1 MW (UL and CE
certified) Satcon offers the widest range of solar PV inverter solutions in the industry. Engineered from the ground up
to meet the demands of large -scale installations, Satcon PV inverters feature an outdoor -rated enclosure, advanced
monitoring and control capabilities, and Edge, TM Satcon's next generation MPPT solution.
PowerGate4) Plus solutions are built with Satcon's next generation EdgeTM MPPT solution, enabling large scale
installations to maximize power production and significantly increase the overall efficiency of each system.
Satcon Edge'
Provides rapid accurate management of solar array DC output
Boosts overall PV plant kilowatt yield up to 20 even in challenging climate conditions
Provides a wide range of operation across all photovoltaic cell technologies
ar
Average person 100kW Inverter
All PowerGate® Plus solutions are built within a single cabinet with a small footprint with no clearance required for
sides back. This provides for convenient access to all components. Additionally, large in -floor cable glands make
access to DC AC cables easy. PowerGate® Plus solutions are engineered for outdoor environments and include a
proprietary, thermally efficient enclosure made of G -90 galvanized steel for longevity.
Highlights of the PowerGate® Plus line include:
Output transformer
o Provides low -loss, galvanic isolation
o Matches the output voltage of the PV inverter to the grid
o High -speed anti islanding algorithm
o Integrated transformer; standalone transformer available as an option
Gre n
Erergy
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 26 of 266
anuary 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Low maintenance
o Proven track record of reliable performance
o Modular components make service efficient
o Dual cooling fans
Warranty plans
o Standard
warranty
twenty (20) years
Safety
0
0
0
j Gre n
Seismic Zone 4
compliant
Built -in DC AC
disconnect
switches
Integrated DC
two -pole
disconnect switch
isolates the
inverter (with the
exception of the
GFDI circuit) from
Integrated Solar PV System Installation Proposal
Model
Input Parameters
Maximum Array input voltage
Input voltage Range (MPPT
Maximum Input Current
Output Parameters
Maximum Continuous Output Power
Nominal Voltage
Voltage Range
Frequency
Frequency Range
Efficiency
Maximum current per phase
Maximum Over current Protection per phase
Power Factor at Full Load
Harmonic Distortion
the photovoltaic power system to allow inspection maintenance
o Integrated isolation transformer
o Protective cover over exposed power connections
Low noise level
o Standard noise level rating is <65 db(A) i.e. the approximate noise level of a busy
office environment or a normal conversation heard at distance of 1 meter.
o An optional quieter unit with a rating of <55 db(A) is available for a small upcharge.
Testing certification
o UL1741
o CSA 107.1 -01
o IEEE 1547
o IEEE C62.41.2
Satcon PowerGate® Plus solutions deliver:
Unparalleled System Throughput
o Superior dynamic performance in cloudy conditions
o Wide range of solar input voltages
o Printed circuit board durability
Wide thermal operating range: -4-0" C -40" F) to 85" C (185" F)
Conformal coated to withstand extreme humidity air pollution levels
Designed for maximum efficiency, PowerGate® Plus solutions deliver greater return on investment and a lower total
cost of ownership over the extended lifecycle of today's solar arrays.
740 Huronia Road, Unit 12. Barrie, ON L4N 6C6
www. green stoneenergy.ca
13
PVS -100 600 Vac
600 Vdc
315 600 Vdc
331 Amps
100 KW/ 100KVA
600 Vac
528 660 Vac
60 Hz
59.3 60 .5 Hz
96° o
96
115
>.99
3° o THD
Tel: 705.797 -8848
Fax: 705,797 -8849
Page 27 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Circuit Combiner Box
Integrated Solar PV System Installation Proposal 14 !Page
All combiner enclosures offer complete gasketed seals for better protection from the elements as well as plenty of
wiring room for ease of installation. These products are designed and manufactured with the system integrator in
mind, using the highest quality components to ensure long -term field reliability.
Capabilities of this Combiner Box include:
1. Listed to UL 1741
2. 150 integrated disconnects
3. NEMA 4 Rated
4. Rated for 600 VDC and Continuous Duty
5. Touch -Safe Fuse Holders
6. High Quality Negative Input
7. Terminal Blocks
8. Configured for both positive and negative grounded arrays
9. Clean Design for ample wiring room
PV View® PLUS System Data Monitoring
(With One year Hosting Service Included)
PV View® PLUS is designed for use with SatCon's PowerGate PLUS photovoltaic inverters, where it provides
remote monitoring capabilities for these grid connected photovoltaic power units. With PV View0 PLUS, customers
can monitor critical photovoltaic information such as system performance, solar array power production, power and
energy output, and so on. Monitoring is done in real time.
Data that can be monitored:
Solar Array Power Production
Power and Energy Output including "Green House Gases Avoided"
Inverter Status and History
AC Grid Conditions
PV System Performance
Gre n
E
When PV View PLUS detects a potential problem, such as an inverter fault or "system out of parameters it
immediately sends an email or cell text message to the subscriber. The message contains the inverter's fault or
warning message.
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www. g re e n sto n ee n e rgy c a
Tel: 705.797 -8848
Fax: 705.797 -8849
Page 28 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
PowerGate& PLUS
Inverter(a)
re nErti q The
Combiner
Integrated Solar PV System Installation Proposal 15
PV Viewa1PLUS
Communication
Controller
Communication controller
may be located inside or
outside inverter
(IS
Weather Station(a)
The PV View 4 PLUS communications controller acts as a gateway to the Internet. It
automatically establishes a communications link with the secure PV View PLUS server (at
SatCon) and transmits the data over the Internet using a LAN /Ethernet connection. The PV
site and server communicate with each other using TCP /IP protocol.
The PV View® PLUS server receives the data from the site and stores the data in a secure
central database. The data from the site is transmitted in a specific format and contains
the following information:
Register contents from the inverter's control board
Environmental information from the optional weather station (irradiance,
temperatures and optional wind speed and wind direction)
Time stamp (for networks that do not have real time configurations)
PV View® PLUS Server
(at SatCon)
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 29 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Requirements for the Client to access the information:
A client computer with internet access to the http: /www.pvviewplus.com URL
Latest Adobe Flash Player plug -in installed at the client end
Any of the following web browsers:
Windows Internet Explorer v6+
Opera v9+
Firefox v1.5+
Requirement at the PV Site for operation:
Ethernet connect with Internet access (provided by customer)
PLUS Weather Station (Included with System)
PV Vie 1'4 PLUS Weather Station (below) located outdoors is designed for use with the PV View® PLUS remote
monitoring system. Weather Station provides all hardware necessary to measure meteorological data such as ambient
temperature, photovoltaic cell temperature, wind speed and direction, and solar radiance. The data can then be
transferred along RS -485 (Modbus) to a Gateway that will package and send the data to the Satcon PV View system.
The data can be viewed on a dedicated customer web page.
Green
End Inc
Integrated Solar PV System Installation Proposal 16
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
ww w.greenstoneenergy.ca Fax: 705.797 -8849
Page 30 of 266
anuary 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Integrated Solar PV System Installation Proposal 17 1)4 g c
Inputs from the meteorological sensors are brought into the Scaling Board for conversion to signal levels suitable for
the single board computer (SBC). The SBC converts the analog signals to digital, processes the data and sends it out to
the Gateway through the RS -485 (Modbus) media. Solar Radiance, Wind Speed and Direction, Solar Cell
Temperatures and Ambient Temperature can be measured. The power supply required is 120/240 VAC.
The Weather Station includes the following major components:
Communications Controller Single Board Computer (SBC)
Scaling Board
Power Supply
RS -485 Surge Suppressor
The single board computer is the data conversion and management controller for collecting and sending measured
weather data along the RS -485 network to the PV View server on Internet.
Gf 'eC1 ctr Inc I
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 8849
Page 31 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
System Design Criteria
Using a 230W module:
Number of Modules:
Module Power (Watts):
DC Power Sizing (kW):
*Maximum Calculated AC Power (kW):
Performance Ratio (PR) (approximate):
Module Tilt Angle:
Note:
*This is theoretical maximum power based on equipment selected and the efficiencies associated with all part of the
system. System losses are theoretical based on uncontrollable factors such as climatic conditions, resistive losses,
module soiling, tilt angle and azimuth of panels, installation conditions etc.
This is an approximate rounded value for this calculated area under an ideal roof layout. Many factors affect the
required roof area and are not limited to building structure, elevation, HVAC obstructions and other object shading,
and roof edge set back requirements which can increase this number dramatically.
List of Major Hardware Deliverables
Using a 230W module:
507 CS6P -230 Canadian Solar Modules
1 SATCON PowerGate Plus PhotoVoltaic Inverter
1 SATCON Combiner to attach to PowerGate Plus PhotoVoltaic Inverter
6 Disconnected NEMA 4 Circuit Combiner Box
1 3 Pole Fusible Disconnect NEMA 3R Rated
3 300A Dual Element Time Delay Fuse
1 Set of Ballasted Mounting Racks for mounting of PV Modules
39 PV- KST4 /6II -UR male cable coupler, MC4, FOR 10/ 12AWG Solar Cable
39 PV -KST4 /6II -UR female cable coupler, MC4, FOR 10/ 12AWG Solar Cable
1 SATCON PV View® PLUS Gateway
1 Data Monitoring (one year subscription included)
1 SATCON PV View® PLUS Weather Station
1 Capacity License (PV View® PLUS Gateway one time set -up)
1 120 Year Warranty on SATCON Inverter
1 All associated OEM documentation
1 'Technical Support (Hardware
This list of components is subject to change based on availability and /or the design is subject to change.
Mounting Type:
Solution Roof Area Req'd (approx):
Total Module Surface Area approx):
Integrated Solar PV System Installation Proposal 18
507
230
116.6
100
79.2 °o
30 Degrees
Monolithic Truss or Self Ballasted Mounting
System
18100sgft (1680sgm)
8783sgft (816sgm)
t Gte n F Inc 740 Huronia Road, Unit 12, Barrie, ON L4N 6C6 Tel: 705.797 -8848
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 32 of 266
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
anuary 16, 2010 Integrated Solar PV System Installation Proposal
Investment Summary
Capital Cost
100 kW Solar Hardware Solution
Income
The annual income is estimated to be:
This proposal includes a guaranteed twenty (20) year
the Ontario Power Authority (OPA) at a FIT rate of $0
Optional Additional Pricing (not included in above)
Cost per DC Watt (CAD)
Satcon Inverter Service Plan (per year)
Roofing and PV Module Preventative Maintenance Plan (Module area only)
Roofing and PV Module Preventative Maintenance Plan (Total roof area)
Data Monitoring (hosting fee for 5 years)
Data Monitoring (hosting fee for 10 years)
PV Zone Sub -Array Data Monitoring (installed hardware)
PV Zone Array Combiner Monitoring (price is shown per year)
PZ Zone (one time setup cost)
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www. green sto n eene rgy. ca
19I i=a
To be negotiated
$TBN
5102,153.00
Feed -In- Tariff contract with
.713 per kWh generated.
$1,500
$450/a
$1,500 /a
$4,567
$7,678
$681
$66
$556
Clarifications Assumptions
Application for the Feed In Tariff (FIT) program is included as part of this proposal
Installation is included in this proposal.
Delivery is estimated and will be confirmed at time of order commitment.
All engineering permits, building permits, electrical permits, ESA reviews and inspections, Fit
Applications, Connection Impact Assessments, Metering Hardware costs and installation,
Environmental permits and any other federal, municipal and governing permits that may
required to install the equipment specified in this proposal are included.
Price does not include HST /or GST.
All other Balance of system materials required to complete the installation is included in this
proposal.
This proposal is valid for a period of 30 days. This proposal can be re- quoted /revised if required
prior to acceptance.
Tel: 705.797 -8848
Fax: 705.797 -8849
Page 33 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Satcon Preventive Maintenance Plan
Protecting You, Your Investment How you benefit:
Integrated Solar PV System Installation Proposal 20
Getting a Satcon Inverter should be a satisfying experience Even if your Inverter is nearing the end of
its warranty. Imagine being able to maintain that worry-free experience! Now, you can. Greenstone
provides you with Satcon Service Plan that:
Administrated by and on behalf of Greenstone Energy.
Is a relief of knowing you don't have to budget for regular maintenance.
Your Inverter's performance will be maximized by quality regular servicing by an
Authorized Satcon Service Technician
Only Satcon approved parts used
Helping to improve the product reliability
Peace of mind /hassle free operation
The Preventative Maintenance Program is available in five -year blocks up to twenty years.
Preventive Maintenance Pricing
The price of the Preventative Maintenance Program is administered in five -year blocks.
Scheduled Servicing
Subject to the terms and conditions of the ASP, commencing from the date you sign to the Plan, the
inverter will be provided with Scheduled Servicing as specified in the owner handbook applicable to the
Inverter under normal use and operating conditions. To obtain scheduled servicing, an appointment
must be scheduled with the Satcon Service Dept.
Maintenance
Semi Annual Service
Perform temperature checks on all breakers, connections, and associated controls.
Perform a complete visual inspection of the equipment including subassemblies, wiring
harnesses, contacts and major components Record Ambient operating Temperature
Check Inverter modules for the following:
Inspect all board's for discoloration
Power capacitors for signs of damage
Record all voltage and current readings via the front display panel
Measure and record all low- voltage power supply levels
Check appearance /cleanliness of the cabinet, ventilation system and insulated surfaces
Check for corrosion on all terminals and cables
Torque terminals, connectors and bolts
Check All fuses for open or signs of heating Record temp Condition
Check the condition of Surge Suppressors EMI Filters
n
Erer Inc
Tel: 705.797 -8848
740 Huronia Road, Unit 12, Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 34 of 266
January 16, 2010
Agenda Item 4a) 9:10 a.m. Jack Steenhof, Phil Sellick and Shawn O'Reilly, Gr...
Check the operation of all safety devices (E -Stop, Door Switches)
Correct all deficiency detected
Inspect (Clean or Replace) Air filter elements
Attach Complete Maintenance Schedule Card
Issue written inspection report
Annual Service
Roofing and PV Module Preventive Maintenance Plan
Annual Service and Preventive Maintenance Plan 20,000 ft
Integrated Solar PV System Installation Proposal 21 I P a g c
Perform Semi Annual service as outlined above
Check all nuts, bolts, screws and connectors for tightness and heat discoloration
Calibrate all electronic subsystems to system specification; keep a calibration record
Install and perform any recommended Engineering Field Modifications, including software
upgrades
Measure and record phase -to -phase input voltages and currents
Review system performance with the owner in order to address questions
Issue written inspection report
Clear drain screens and remove all debris from roof surface
Inspect roof membrane, wall flashings and projection flashings for deficiencies and repair as
required
Inspect sealant on all projections and re -seal as required
Inspect all electrical connections and components of photovoltaic system
Clean all loose dirt and debris from solar panel.
Clean work premises at completion of project and dispose of in an approved land fill site.
use n Enertiti Inc
Tel: 705.797 -8848
740 Huronia Road, Unit 12. Barrie, ON L4N 6C6
www.greenstoneenergy.ca Fax: 705.797 -8849
Page 35 of 266
SOLDIERS'
Agenda Item 5a) Don Atkinson, Chief of Staff/VP Medical Affairs, Soldiers' M...
0 1C _o
MEMORIA
January 4, 2010 r JAN Q 8 2[
Mayor Harry Hughes
Township of Oro Medonte
148 Line 7 South
Oro ON LOL 2X0
Dear Mayor Hughes
Orillia Soldiers' Memorial Hospital
170 Colborne Street West, Orillia, ON L3V 2Z3
T (705) 325 -2201 www.osmh.on.ca
Congratulations are extended to you and your working group on the announcement that
Oro Medonte has been awarded a Nurse Practitioner -Led Clinic to be opened in
November 2010. This is a significant achievement for your community and one you
should all be very proud of.
The Nurse Practitioner -Led Clinics are delivering health care to many Ontario who do
not have a family physician. The treatment of common illnesses and injuries and the
focus on chronic disease management, health promotion and disease prevention will be
of great benefit to the citizens of Oro Medonte.
I wish you all the best.
Yours truly
Don Atkinson, MD, MMM, CPE
Chief of StaffNP Medical Affairs
/jms
CREATING A HEALTHIER FUTURE TOGETHER
Page 36 of 266
Agenda Item 5b) Kathi Shropshire, Chair, Orillia Area Physician Recruitmen...
ORILLIA AREA PHYSICIAN
RECRUITMENT RETENTION COMMITTEE
losstuffsm4.
January 5, 2010
Mayor Harry Hughes
Township of Oro Medonte
148 Line 7 South
Oro, Ontario. LOL 2X0
Your Worship:
On behalf of the Orillia Area Physician Recruitment Retention
Committee, I would like to offer congratulations on the opening of the
nurse practitioner clinic in Oro Medonte.
I am quite sure you are proud of this accomplishment and the impact it
will have on the well -being of the residents of Oro Medonte. Your
dedication to the project became a dream- realized.
The committee wishes you every success in your efforts to provide access
to healthcare in Oro Medonte. If there is anything we can do to assist
you with this endeavor, please do not hesitate to contact us.
Yours truly,
ippevias of RAMA.
nst Nation
1
RAMAR
Kathi Shropshire
Chair
Orillia Area Physician Recruitment Retention Committee
JA N
22 Peter Street South Orillia, Ontario L3V 7A3 tel: 705- 325 -4903 fax: 325 -6817
2
Page 37 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
ILL L OUT
BARRIE PUBLIC LIBRARY
PRESENT: C. Virgo (Chair), L. McClean (Vice- Chair), R. Duhamel, L. Strachan, S. Kastner, M.
Meads, V. DeCecco, A. Davis (Director), T. Latimer (Recorder)
ABSENT: A. Prince, J. Heran
1. Call to Order
The meeting was called to order at 7:30pm.
Confirmation of Agenda
Item 8.2 changed to Minutes of Corporate Committee Meeting #CR09 -02 dated
Wednesday October 21, 2009
Item 8.3 2010 Budget
Agenda was confirmed.
3 Conflict of Interest
None Declared.
4. Capital Campaign Update
Ann Andrusyszyn gave an update on the capital campaign. Events coming up include the
Novel Night Out Gala on October 23, Dancing with the Stars in November and
December and a Battle of the Bands. Open House with the architects will be on
November 12 for the public to view the branch design concept.
5. Minutes of Meeting
5.1 Minutes of Board Meeting #09 -10 dated Thursday September 24. 2009
#09 -28 KASTNER DUHAMEL
THAT the Minutes of Board Meeting #09 -10 dated Thursday September 24, 2009 be
adopted. CARRIED
6. Business Arising
None.
7. Report of the Chair
MINUTES
BOARD MEETING #09 -11
THURSDAY OCTOBER 22, 2009 AT 7:30PM
CONSUMERS GAS BOARD ROOM
Page 38 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
One of three community meetings took place last Friday for the public to give input on
the new branch. Two more meetings take place on October 27 and 28` A more
detailed report will be given when all are complete.
8. Committee Reports
8.1 Financial Statements for September 2009
#09 -29 DECECCO DUHAMEL
THAT the Barrie Public Library approve the expenses listed in the Financial
Statements for September 2009. CARRIED
8.2 Minutes of Corporate Committee Meeting #CRQ9 02 dated Wednesday October 21, 2009
#09 -30 MCCLEAN STRACHAN
THAT the Minutes of Corporate Committee #CR09 -02 dated Wednesday October
21, 2009 be adopted. CARRIED
8.3 2010 Budget
#09 -31 DECECCO DUHAMEL
THAT the Barrie Public Library Board approve the 2010 budget and 2011 -2012
forecasts. CARRIED
#09 -32 MEADS STRACHAN
THAT the Barrie Public Library Board approve the Program Change Form 2010
Business Plan Budget Form and the Letter to Council. CARRIED
9. Director of Library Services Report September 2009
The director reported included that 723 people attended various Children and Youth
Services programmes in September and that Visiting Library service usage is up 63%
over last year.
10. Other Business
10.1 Community Engagement Public Meetings
Was discussed at part of the Report of the Chair.
11. Committee Meeting Dates
Community Committee for all Board Members called by Ray Duhamel on Wednesday
November 18 at 7:30pm.
12. Date of Next Board Meeting
Thursday November 26, 2009 at 7:30pm in the Consumers Gas Board Room.
13. Adiournment
Page 39 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
-1
CHAIR
7/Z22
SEC
The meeting was adjourned at 8:44pm by Vince DeCecco.
DATE
DATE
Page 40 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
DIRECTOR'S REPORT
November 26, 2009 for October, 2009
I PERSONNEL
1. September 2nd, as a member of the Rotary Club of Barrie, the Director participated in
the operation of the Oktoberfest Rotary Beer Garden.
2. October 5th and 6th, the Director attended the Canadian Urban Library Council's
(CULC) annual.general meeting in Markham.
3. The Director attended the Corporate Committee meeting October 21st at the City.
4. October 27th 28 City Council representatives, John Brassard, Andrew Prince and
Jeff Lehman as well the Barrie Public Library Board and Library staff held the second
and third of the community engagement town hall style meetings to hear what
communities in south Barrie would like to see with respect to library services.
5. Chris Vanderkruys, Development Office, will be on sick leave until January.
6. Seneca College Library Techniques student, Tyler Crouch, completed a two week field
placement at the Library in October.
7. Elizabeth Bufton attended a United Way meeting on October 1 as the Library's
representative.
II INFORMATION SERVICES
Adult Services
1. Lynn Hougham, Elizabeth Bufton, Alison Brumwell and Mary McAlpine attended the
"Readers Advisory in a Day" workshop October 23
2. Janet Graham and Elizabeth Bufton hosted the 3rd annual regional senior
brainstorming session at Barrie Public Library. Library staff from 5 libraries attended
and 2 more sent program ideas.
3. Janet and Elizabeth attended the Ontario Senior Secretariat workshop on Age friendly
communities and found several practical ideas. Janet was able to speak briefly with
Minister Aileen Carroll about the Barrie Library being a clearing house for
information and hosting qualified health presenters.
4. Cathy Bodle and Sylvia Mueller attended a Webinar on the new revised data entry
standard for Subject Records on October 5.
5. On October 8, Cathy Bodle attended an information session presented by Simcoe
County Social Housing Department on the new streamlined system of applying for
housing units for those with disabilities.
6. On October 20, Martha Chown, Sylvia Mueller and Cathy Bodle attended a Webinar
on data entry standards for the Intersection, Areas Served and Boundaries fields as
well as the implications for 211 databases.
7. Robyn Zuck participated in a webinar covering "Connect Ontario," collaboration
between Knowledge Ontario and BiblioCommons. The project focuses on
"transforming the Library catalogue from an inventory finding system... to a rich,
discovery experience and a kaleidoscope of social spaces that are defined by shared
interest topics, genre, and style a fascinating approach which would help patrons
move away from the limitations of the traditional library catalogue.
8. Lynn Hougham added 279 items donated items to the collection in October.
Page 41 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
9. Mary McAlpine prepared the Winter Reading Selections for the newsletter and
provided an article on the Adult Summer Reading program that included reviews by
participants.
10. Elizabeth Bufton created flyers for the Scotia Giller prize and Evergreen award and
set up a display in the Lobby to promote the Evergreen awards. She created three
displays on the main floor: "Star Gazing Your Library," "Celebrate Canadian
Authors Your Library" and "Get Spooked Your Library"
11. Elizabeth performed "Random Acts of Reading" on October 15` outside the library
for one hour while Mary McAlpine gave away free books.
12. Elizabeth set up a display in the Lobby to promote the Intern ational Festival of
Authors (IFOA) coming to Barrie.
13. Janet Graham continued to provide Mary McAlpine with short reviews for `Book of
the Week' on the Library's website.
14. As a celebration for Ontario Public Library week, Robyn Zuck arranged the draw for
2 MP3 players provided to the Library and coordinated picture taking of the winners.
15. Robyn revised a Libraries on the Go pathfinder (originally put together by the Innisfil
PL), customizing the information to suit the needs of the Barrie patrons. The
document will particularly assist patrons who are having difficulty transferring
audiobooks to their iPods.
16. Anne Dorsey's 30 minutes+ reference business service assisted patrons using Million
Dollar Database (MDDI) and PCensus for a home building business, others in
developing a business plan for a retail store and a spa resort, a Naturopath business, a
gluten -free products store and even a mobile dentistry business.
17. Oct 1, Martha Chown created a customized list of Womens' Clubs for the
Development Office. The contact information was used to send letters asking for a
donation to the Capital Campaign.
18. Oct 22, Martha assisted a teacher at Steele St School in finding contact information
for service clubs in the area who might help a family obtain a hearing aid and glasses
for their son who attends the school. Martha also provided contact information for
Ontario Ministry of Health and Long Term Care Assistive Devices Program. The
teacher was very appreciative of assistance.
19. On October 9, Cathy Bodle created an updated print list of Volunteer Opportunities.
20. Information Barrie distributed 1642 information brochures in October including
newcomer packages.
21. Shonna Froebel met with other members of the IFOA Ontario committee, and
attended the opening event.
22. Shonna attended four Business Networking International (BNI) breakfast meetings in
October.
23. Janet Graham and Elizabeth Bufton provided materials for 12 Nursing/Retirement
Homes this month.
24. Janet Graham volunteered at the first 50+ literacy council spelling bee on the Barrie
Library team with Ann Andrusyszyn, Julie Ross, and Mary Colvin. The "library
ladies" finished a respectable 4`
25. Janet provided her monthly book review for Focus 50+ community seniors' paper and
updated the single sheet Program News for Adults to cover October and November.
26. The Simcoe County Book Club held its monthly meeting with the theme: Halloween.
Page 42 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
27. Cindy Madden wrote the Winter Newsletter column "Making Sense of (Conflicting)
Health Information." She also re -sent a blurb highlighting the local church produced
DVD and book -set on low -cost, healthy food preparation, hoping to increase its use
(this was inspired because the local Health Unit donated a second copy which will be
set aside for the branch).
28. Patricia Roebuck participated in the first Southern Ontario Library Service (SOLS)
teleconference of the Anglophone Libraries Serving Francophone Communities
listsery group now run by group members themselves. It was an excellent time for
sharing ideas of bringing Francophones to the library and helping them develop the
library habit. Patricia will be Chair for the January meeting.
29. Patricia led.an impromtu tour for 10 military personnel from Base Borden. Most of
the people in the group were Francophone but Patricia was under "strict orders" from
their teacher to only speak English.
30. Robyn Zuck provided 4 articles for the winter newsletter: New database Mitchell
OnDemand, AskOn service, Winners of the MP3 players, Online Index to Births,
Marriages and Deaths in Barrie Newspapers
31. Anne Dorsey attended the Chamber Business Networking Breakfast on October 8th.
The speakers were from the Simcoe County Workplace Wellness Centre.
32. Anne attended the 3 annual Women in Business event on October 15`
33. Anne organized the display and attended the Mr. Bob Networking Event on October
20` Anne demonstrated PCensus at the Mr. Bob Networking Event with 25 people
in the audience.
34. Anne attended the Greater Barrie Chamber of Commerce board meeting on October
20 and organized the display Bridges to Better Business, an all day event on October
28 which, Anne facilitated a roundtable discussion on Target Markets.
35. Anne wrote several articles and program details for the upcoming Library newsletter.
36. Anne provided a tour and information session for the Job Finding Club on October
21 st
37. Shonna Froebel provided 5 adult storytimes in October including groups from Simcoe
Community Services and nursing homes.
38. 4 people attended the Chiropractor program, 11 attended the "100 Years of Flight"
with Kevin Parl and 10 attended Around the World Texas and More" programs.
39. Patricia Roebuck introduced the speaker of the Baltics and Finland travel program
and put together a materials display to the delight and surprise of a full room of
attendees.
40. Patricia introduced and closed the Wrap -up program for Wills 101 organized by Anne
Dorsey.
41. 6 People attended the Monday Morning Book Club, 8 people attended the Monday
Evening book club, 7 attended the Tuesday Club and another 7 the Wednesday Club.
42. Mary McAlpine taught 4 people Advanced Internet Searching on October 29.
43. 6 people attended each part of the Beginner Internet program with Janet Graham and
Fene Campbell.
44. Alison Brumwell taught parts one and two of Introduction to Email.
45. Anne facilitated the registrations for: "Wills" on Oct 5th, "Powers of Attorney"
October 15 "Estate Trustee Responsibilities" Oct 19 "Wills and Estates Wrap"
Oct 28.
Page 43 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
46. Anne presented Business Plan 101 on October 14
47. Anne provided a remote demonstration of PCensus and MDDI for JC Mitchell
Insurance on October 23rd
48. Anne made contact with several presenters for 2010 programs including Sonja Hodis
(Small Claims Court; Condo 101), Grand Toy Lunch `n Learn, Buying Your First
Home (3 presenters), Selling Your House Wisely (3 presenters); Investing for
Women; Social Networking Tools for Your Business
49. Alison Brumwell prepared 2 Around the World in 60 Minutes programme
submissions for the winter newsletter as well as a Freedom to Read Week submission
for the winter newsletter.
50. Janet Graham booked 3 tentative dates for the Alzheimer society and received this
response from Laura -Lynn Bourassa:
Hi Janet,
Thank you so much for thinking ahead for us!! We just literally talked about the
family session about an hour ago here. The numbers were down and our ED was
asking whether the library would be able to accommodate us again next year.
Your support and promotion of the event is so beneficial.
Laura -Lynn Bourassa
Education Coordinator
Alzheimer Society Greater Simcoe County
Children and Youth Services
1. Brenda Jarvis, Ruby Meijers, Nancy Woods and Jane Salmon attended a "Talking Pot"
storytelling workshop October 3 in Baden.
2. October 23rd, Debra Smith and Jane Salmon attended a "Readers Advisory in a Day"
workshop. Debra prepared a handout and display of the "Teen Book Club" during
breaks as part of the workshop. Interest was high among other libraries attending the
workshop.
3. October 15 Laura LaFleshe attended the Library Service Centre's (LSC) Publishers
Display Day in Newmarket.
4. One third of the French Easy Readers collection was "in circulation" during the month
of October making it the most popular Junior French collection. However, the high
rate of usage has forced the Library to look at ways of filling orders in a more timely
fashion with LSC.
5. Work has started with Children and Youth Services staff to develop a collection for
the new branch library in Painswick.
6. Jane Salmon received several requests regarding services for autistic preschoolers in
the community.
7. Kym McOuat is recommending a change to the Library's online catalogue to enable
patrons to more efficiently use limiting and sorting functions after an "Exact Subject"
search.
8. Kym has also completed the pathfinder for First Nations and European Explorers to
assist with school assignments.
9. Patricia Roebuck created a reading list for a parent discovering the joy of reading in
French. This is a challenging area in which to find French books and will form the
basis of a "Best Books for Boys" French list.
Page 44 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
10. Jane Salmon prepared letters and statistics in October showing how the library serves
youth in the community to support a grant application to Simcoe Community Services.
11. The French Early Years Centre continues to make use of the Library's program room
on Friday mornings to offer French programming.
12. October 3 Laura LaFleshe presented a drop -in storytime with author Judy Moad who
read from her new book, "Willie the Chow Chow."
13. October 5 Jane Salmon met with Sarah Porretta from the Barrie Latin Community
Centre to discuss the group's involvement in library storytimes. Each month,
members from this Centre will add a Spanish element to one Saturday storytime.
14. October 8 Ruby Meijers provided a school tour for Grade 6 students from Hillcrest
Public School..
15. October 21 Patricia Roebuck hosted an annual gathering of Barrie Francophone
School librarians from two elementary and two high schools. Patricia received the
following feedback: Thanks so much for all your hard work in organizing the get
together. It was so nice to meet the other library staff in the area and learn about the
services available at Barrie Public Library.
16. October 22 Patricia attended the multimedia production L'echo d'un people en
Huronie," featuring over 200 local students tracing the history of the Francophone
people in the region during the last 400 years. Patricia shared information about the
10,000 resources in French at the Barrie Public Library and information on the
Library's summer programs as well as the local Francophone student hired to assist in
reaching children.
17. Nancy Woods delivered both Outreach storytime groups at Zehrs on Tuesday
mornings and at the Holly Community Centre Thursday mornings. 25 people had to
be turned away at the Zehrs location when room capacity was reached. Currently
Holly is receiving about 57 participants. A second session may be added at the Holly
location in the spring of 2010 if sessions continue to grow. Parents in Holly are
thrilled with the storytime.
18. Ruby Meijers prepared two book blocks for Municipal Housing.
19. October 28 Ruby Meijers and Laura LaFleshe provided two school tours for grades 7
and 8 students from Terry Fox School.
20. October 29 Cindy Pomeroy -White and Debra Smith attended a "Parenting Carousel"
night at Eastview Secondary School. Parents visited the display and Debra prepared a
handout for the parents.
21. Cindy and 7 Teen Advisory Board (TAB) members assisted with 'A Novel Night Out'
at the library along with Kym McOuat.
22. Cindy and TAB members are working on editing more of the TAB commercials at
Rogers so they can be aired as public service announcements and be sent as a link to
the Library's website.
23. Registered preschool storytimes started in October with Toddler Time, Family
Storytime and Tales for Twos filling immediately.
24. October 14 Laura LaFleshe presented Bedtime Tales.
25. Ruby Meijers led the first meeting of the Junior Book Club.
26. Circle of Readers started in October and both groups, "The Reading Cheetahs" and
"The Fun Readers" are well attended.
Page 45 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
27. October 30 the Library's annual "Friday Fright Night" was a success. The Amazing
Frank wowed the children with his magic show and the winners of the Spooky Poetry
contest read their poems after receiving their book gift certificates. Brenda Jarvis with
Cindy Pomeroy -White and members of the Teen Advisory Board presented a "Ghost
Walk" around the library.
28. Teen Read Week took place October 18 to 24. Cindy Pomeroy -White had 10 TAB
members assist during the week to hand out candies and promote each daily contest.
62 teens approached the staff desks to report on the rubber chicken's location.
29. October 7` Debra Smith and Cindy Pomeroy -White planned the "Amazing Race"
program for teens, printed all the clues, obtained props and arranged for TAB to
volunteer. October 17 eight teens participated in this race through the downtown
core.
30. At the Teen Book Club meeting with Debra Smith and Cindy Pomeroy- White,
October 15 Kelley Armstrong, a well known Canadian adult and now young adult
author, spoke to 56 very excited participants at the Library.
31. Debra Smith, Cindy Pomeroy -White and Jane Salmon prepared articles for the winter
Library newsletter.
III CIRCULATION SERVICES
1. Joanne Comper participated in several SLUGO conference planning calls in October
and chaired the SLUGO meeting in Toronto at the Toronto Reference Library.
SLUGO is the SirsiDynix user group for Ontario.
2. Marge McCrite (and Danny McCrite), Barbara Hardy, Carol Prescott, Fene Campbell,
Suzann Portlock (photographer) and Joanne Comper volunteered at the Taking Flight
Gala at the library.
3. On October 10, 2009 the Horizon server crashed. Circulation staff with help from
other library staff managed to check in the backlog of 21,000 items and enter 700
renewal transactions for patrons by October 17 after the system became available
again in the afternoon of October 15` Circulation staff should be congratulated for
their work in clearing the backlog as well as in the level of customer service extended
to repair potential damage to the Library's relationship with its patrons. Circulation
staff did a fantastic job. Patrons appreciated the splash page on our website outlining
the down time and what to do.
4. There are 109 Visiting Library Service Users now using the service. 62 deliveries
were made in October using 44 volunteer hours.
5. One customer commented to Elizabeth that she loves the library and when her
daughter visits from her home in the states, one of her first stops is the Barrie Library.
6. The circulation bookmark detailing how to reserve recently released DVDs has been
appreciated by many users.
IV INFORMATION TECHNOLOGY SERVICES
1. Office 2007 has been installed on all PC's used by staff.
2. Cross- training is continuing amongst Information Technology Services staff Barb,
Linda and Melinda.
3. Because of the outage experienced by the Library's Horizon server and subsequent
technical problems facing city staff, the Library's new production server will not be
Page 46 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
put into service for several weeks. As the nightly backup did not run prior to the
system's failure resulting in lost data, the city and Khuan are looking at a regular
transaction log backup as an additional "redundancy" alternative.
4. ILLO tracking application has not been rolled out, pending a review of the online
ILLO application hosted by SOLS.
5. BPL received its first shipment from Baker &Taylor one week after the order was
placed. The shipment of the LSC order that was at placed the same time came in 35
days after placement. In monitoring the number of requests placed on the titles that
came through the leases, it appeared that having more copies on hand encouraged
more to place holds.
V COMMUNITY DEVELOPMENT
1. Total Dragon Boats pledges raised at 2009 event is $126,620.48 to 35 different
charities alongside BPL. The Festival broke the million mark for what is the first
seven years of its existance.
2. 2010 date has been booked with Great White North (GWN): Saturday, August 28.
Dragons Den will be Friday, August 27. Chris continues to create new ideas for 2010
festival and to visit all of our sponsors to give recognition
3. In October, Ann attended the Planned Giving Counsel of Simcoe County monthly
executive meeting.
4. Ann attended an Education Session on Planned Giving "Making An Impact With
Your Clients in Your Community."
5. Ann completed a final report to the Department of Culture for Doors Open Barrie
event and will attend a wrap -up meeting in November.
6. Chris continues with the Association of Fundraising Professionals (AFP)
Webconference initiative, offering these sessions to other fundraisers in the area. BPL
hosted two sessions this month: October 8: "How Great Teams Turn Conflict into
Strength" and on October 28: "Getting Your Message to the Media on a Dime!"
7. Ann continued working as a Board member on the Barrie Community Foundation
(BCF) and attending meetings. Ann assisted with logo development and has been
asked to assist with website design for the Foundation
8. Chris attends weekly chapter meeting for BNI and attended individual member
meetings as needed
9. Ann attended the Greater Barrie Chamber of Commerce media event to announce this
year's Business Awards finalists
10. International Festival of Authors (IFOA): At the request of the Harbourfront Centre
(Toronto) and various "northern" libraries are working together and holding a series of
IFOA author reading events. Barrie event is on Monday, November 2 at the
Downtown Community Theatre. Ann successfully applied to Casino Rama
Community Wellness Fund and we received $1,000 to cover the costs of the Barrie
event. October 15: Ann, Elizabeth Bufton and Mary McAlpine staged "Random
Reading" to promote the upcoming event. October 26: Shonna and Ann attended the
evening IFOA event at Harbourfront in Toronto
Page 47 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
11. Arm presented a workshop session on "Special Events Basics" at the Funders Forum at
Casino Rama, at the request of Sherry Lawson of the Casino Rama Community
Wellness Fund
12. Chris assisted with the Barrie Folk Society's Unplugged Saturday Night on October 24
with approximately 30 attendees
13. Ann provided two monthly columns for the November issue plus a Campaign Corner.
14. Ann sent all 2010 information to City for inclusion in the 2010 Waste Reduction and
Community Information Calendar
15. The Gala Night in October will continue in future years as part of our annual campaign
16. Campaign team meetings continue: Regularly scheduled meetings of the whole
Campaign Leadership Team continue every three weeks. In addition, Ann and Chris
met as needed with the three breakout teams: Major Gifts, Community Engagement,
Public Awareness (PR Ann mostly meets with major gifts team, Chris mostly with
community engagement team. Plus both Ann and Chris continue to work very closely
with Tim Johnston, our Campaign Chair, and our two Team Leaders Andrea Ryan
and Cesia Green. In addition, Chris continued working VERY closely with our gala
planning committee
17. Ann met with our Campaign Chair for leadership assistance, and with several of our
major gift canvassers on an individual basis. Major gift team is planning another
"group ask" in late November /early December
18. Campaign Gala event: "A Novel Night Out: Taking Flight" took place on the evening
of Friday, October 23 with a ticket price: $75 and it was a great success. Well
supported by staff in preparation, set -up, volunteering etc. A few staff also attended as
guests. Media coverage before and after was quite gratifying. Various team members
appeared on radio and local television to help promote the event. Both local
newspapers carried information and coverage
19. ZAS Architects have confirmed November 12 as date for sharing of the design concept
with Leadership Gift donors in the afternoon then public Open House in the evening.
Ann sent out invitations to leadership donors, Board Members and campaign team to
join us for the afternoon session. Ann sent out media notices about the evening public
Open House, prepared information for the website and handouts for the Library desks
and Library on the Loose storytimes.
20. Ann met with Rob Lavery of SOLS to start prepping their joint all -day pre conference
session for OLA SuperConference 2010
VI VOLUNTEER PROGRAM
1. Julie hosted a drop -in Volunteer Job Search Clinic for High School students on Friday
October 9, 16, 23 and 31 to provide information to those looking for volunteer
placements in the community.
2. Julie Submitted articles for Library newsletter.
3. Library staff members were very generous with offers to help at the "Taking Flight"
gala October 23 with their friends and family members also volunteering. Julie also
provided some "hand- picked" volunteers to assist. 170 hours were provided on the day
of the event.
Page 48 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
4. Julie continued work on the content of the Barrie Association of Volunteer
Administrators (BAVA) website, including membership renewals so that the most up-
to -date information is shown.
5. In October, two new volunteers started at the Boutique, one at the Cafe, two on the
Teen Advisory Board and eight with shelving and shelf reading.
6. Julie attended the October BAVA meeting.
VII BUILDING
1. Nothing to Report in October.
PREPARED BY A. Davis DATE November 26, 2009
Page 49 of 266
Agenda Item 5c) Barrie Public Library, minutes of meeting held on October 22...
LIBRARY USAGE FOR THE MONTH OF: OCTOBER 2009
SAME MTH CURR PREV CURR
PREY YR MTH YTD YTD
1 CIRCULATION
Adult 75,678 75,887 0.28% 734,596 776,140 5.66%
Children 50,683 52,599 3.78% 514,881 524,735 1.91%
TOTAL CIRCULATION 126,361 128,486 1.68% 1,249,477 1,300,875 4.11%
2 HOLDS PLACED 10,097 10,970 8.65% 110,563 120,565 9.05%
3 INTERLIBRARY LOAN
Borrowed 234 225 -3.85% 2,313 2,022 12.58%
Lent 175 149 14.86% 1,643 1,863 13.39%
4 MEMBERSHIP
New members 707 579 18.10% 6,081 6,273 3.16%
Active Members 54,716 56,728 3.68% 54,716 56,728 3.68%
in Person Visits 61,992 46,995 24.19% 638,306 465,495 27.07%
5 INFORMATION REQUESTS
a) Main Floor Information 3,293 3,228 -1.97% 29,534 29,637 0.35%
btSecond Floor Information 1,059 1,072 1.23% 11,862 11,844 -0.15%
TOTAL INFORMATION REQUESTS 4,352 4,300 -1.19% 46,577 41,481 10.94%
6 ON -LINE DATA BASE SEARCHES 6,997 24,711 253.17% 58,335 101,449 73.91%
7 COMMUNITY INFORMATION
a) Database records created 10 6 40.00% 94 160 70.21%
b) Database records updated 198 156 -21.21% 1,694 1,956 15.47%
a) Events records created 147 136 -7.48% 1,368 1,325 -3.14%
b) Events records updated 128 101 21.09% 758 968 27.70%
8 COMMUNITY SERVICES
Programs Tours
a) Adult 35 41 17.14% 229 229 0.00%
b) Children/Young Adult 57 70 22.81 447 463 3.58%
TOTAL PROGRAMS 92 111 20.65% 676 692 2.37%
Attendance
a) Adult 228 323 41.67% 2,057 2,331 13.32%
b) Children/Younq Adult 1,882 2,163 14.93% 14,830 15,401 3.85%
TOTAL ATTENDANCE 2,110 2,486 17.82% 18,750 17,732 5.43%
VISITS TO LIBRARY WEBSITE
9 (remote and in house) 168,810 210,170 24.50% 1,279,886 1,798,107 40.49%
10 COMPUTER RESERVATIONS
5,692 5,726 0.60% 56,124 56,129 0.01%
11 NEW ITEMS
a) Adult 1,618 1206 25.46% 14,096 13,684 -2.92%
b) Children/Young Adult 976 620 0.364754 9,726 11,840 21.74%
Collection size 265,821 260,158 -2.13% 265,821 260,158 2.13%
12 VOLUNTEER HOURS 791.0 1091 37.93% 6,923 8,016 15.79%
13 ROOM BOOKINGS
141 169 19.86% 1,393 1,418 1.79%
Page 50 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF OCTOBER 28, 2009 MEETING
A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m.
PRESENT BOARD J. Swartz, Chair; P. Hislop, Vice Chair; F. Coyle; D. Evans;
M. Fogarty; R. Fountain; A. Murphy; J. Rolland
STAFF D. Silver, Chief Executive Officer
S. Campbell, Director of Children's Services
L. Gibbon, Director of Information Services
D. Rowe, Director of Technical Services
T. Chatten, Recorder S. Dance
OTHER B. Jewitt L. Koughan, Building Project Team
D. Kehoe, Manager, IT Department, City of Orillia
R. Howes D. Rew, Boys and Girls Club
ABSENT G. Guthrie; R. Hawkins; M. Seymour
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None
CONSENT AGENDA
The Board wishes to recognize and congratulate staff for the positive morale shown under the
present circumstances involved with the move and the delay in doing so. Congratulations were
also given on the outstanding teen survivor programs. Also noted were congratulations to Lynne
Gibbon for her organization of the move of thousands of books to offsite storage, as they are not
able to be housed at the temporary location.
MOTION #2009:40
Moved by M. Fogarty, seconded by A. Murphy that the consent agenda of the October 28, 2009
meeting be adopted with the exclusion of item #4. CARRIED
MOTION #2009:41
Moved by M. Fogarty, seconded by A. Murphy that the Orillia Public Library Board accept the
resignation of Robert Hawkins and that the City of Orillia be notified of the vacancy on the
Library Board CARRIED
Board Chair J. Swartz will send a note of thanks to Robert Hawkins for his contributions to the
Board.
Page 51 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
DISCUSSION AGENDA
NEW LIBRARY Update from Buildine Proiect Team
L. Koughan and B. Jewitt attended the meeting to give the Board a brief update on the project to
date with details about the temporary location and the aggressive schedule to renovate this site.
There were nineteen contracts awarded to perform this work, many of which are local.
Demolition of the present building could start in January 2010.
The most recent model of the new building will be made available for public viewing at the
Library's closing celebration on Friday October 30.
NEW BUSINESS
IT Budset Request D. Kehoe, Manager of IT at the City of Orillia, attended the meeting to
review for the Board the hardware /software items requested by the Library, with some discussion
outlining our computer needs and planning for new equipment.
Dan Kehoe has also been very helpful with building requirements at the temporary site.
MOTION #2009 :42
Moved by M. Fogarty, seconded by A. Murphy to receive as information the computer
hardware /software budget report from Dan Kehoe, Manager, IT. CARRIED
Boys Girls Club Presentation R. Howes and D. Rew attended the meeting give the Board
some background information on a proposed after school program to run in conjunction with and
at the Library for Grade 1 -6 students.
MOTION #2009 :43
Moved by M. Fogarty, seconded by F. Coyle that the Board endorses the partnership with the
Boys Girls Clubs of North Simcoe Orillia Unit for the delivery of an after school program to
begin in January 2010. And that the program be collaboratively evaluated after May 31, 2010.
CARRIED
New ILS Update D. Rowe presented a report from the Automation Committee that met to
discuss the library's needs with SOLS consultant Helene Golden.
MOTION #2009:44
Moved by J Rolland, seconded by F. Coyle that the Orillia Public Library Board accept the
recommendation of the Library Automation Committee to purchase the system and services of
Library.Solution from The Library Corporation as its new integrated library system, and that
the recommendation be forwarded to City Council for approval. CARRIED
Page 52 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
BUSINESS ARISING FROM THE MINUTES
Staffine Study Report Peggy Walshe had to reschedule and will now present the results of the
Staffing Study to City Council Committee on November 2.
REPORTS OF BOARD COMMIT 1 EES AND REPRESENTATIVES
Ad Hoc Fundraisine Committee At this time the library staff is now focusing on the closing
ceremony event on Friday October 30. Hiring a professional fundraiser is the next step to be
taken as soon as possible. The Board Chair to contact the City requesting funds and begin the
process of hiring a fundraiser.
NEW BUSINESS continued
Buduet Report Based on a Municipal Performance Measures report the CEO has been asked to
justify any variances. CEO to send a report to City Hall.
CEO Evaluation This is still to be completed, forms were distributed for Personnel Committee
review.
Adjournment at 8:45 p.m. moved by R. Fountain.
BOARD CHAIR CHIEF EXECUTIVE OFFICER
Page 53 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
REPORT OF THE DIRECTOR OF CHILDREN'S YOUTH AND AUDIO VISUAL SERVICES
October 2009
CHILDREN'S SERVICES
Programs
Goal 2.1
Develop and maintain programs associated with identified groups.
Storytimes continued this month, as we will be moving, we have changed the format of our story times
freeing up staff time to prepare for the move to the Temporary Library. Instead of offering registered
story times we are offering drop in story times. We are offering a Wednesday morning drop -in
Storytime geared to toddlers and preschoolers and a drop -in Baby Time. In addition we are continuing
the Drop -in Family Storytimes on Saturday mornings.
Due to the decrease in the number of story time programs offered this fall, we have seen a substantial
decrease in the attendance numbers, which are down by forty-seven per cent for the month of October.
The last set of Explorer's Club for this year was held this month. The first program for the fall: Goodbye
Library, Hello Explorers was fully registered. Children took pictures of their favourite parts of the
library and learned about graffiti art. The children then had the opportunity to practice the art form on
the floors of the library. Children were given the opportunity to have all their questions answered about
what will be happening during the move.
As the closing date for the library was pushed forward we were able to offer a Hallowe'en party titled:
Monster Mash. Once again, the program was fully registered and the children had a fun time dressing
up in costume and celebrating Hallowe'en at the library.
Community Partnerships
Goal 7 The Library will investigate, develop and maintain partnerships in the community.
In partnership with Lakehead University's Education program we are offering a program titled Alphabet
Stew: an introduction to kindergarten skills and a one on one tutoring program titled Circle of Friends.
These programs were offered for 5 weeks and were fully registered. Parents and children found the
programs rewarding and we received many positive comments with many people asking to register
again in January. Eight education students participated in the program.
Tween Programs
Goal 2.1 Develop and maintain programs associated with identified groups.
Two sessions of the Mother Daughter Book Club were offered this month. This program runs on the
first and second Thursday of the month. The books discussed this month were Pictures of Hollis Woods
by Patricia Reilly Giff and Home Coming by Cynthia Voight. One new member joined and two new
daughters joined while their sisters moved on to Chick Chat.
Page 54 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the value and range of
library services.
Material displays included Hallowe'en, Barbara Reid, Spiders, and Jan Brett.
Sarah Csekey staffed a library display at Coldwater School as part of the Simcoe County District School
Board's program "Pathway to Kindergarten" a general introduction to all of the community services
parents can access to ensure their children succeed in school. Sarah put together a booklist to support
the Kindergarten curriculum and we also talked to people about the six skills to work on for reading
success. Two more programs are being offered in November.
Kelly Smith attended a board meeting of the Boys and Girls Club to discuss daily operations and the
partnership with the library for an After School Club.
School Partnerships
Goal 2.7 Establish a mutually- beneficial presence in the school system.
The first mailing for the Battle of the Books was sent this month to all Orillia schools and all schools in
the contracting townships.
We have thirteen schools participating in this years Battle of the Books. The schools participating this
year are: Couchiching Heights, Lion's Oval, Regent Park, Orchard Park, Harriet Todd, Notre Dame,
Monsignor Lee, Marchmont, East Oro, St. Bernard's, Uptergrove (purchasing a membership), Rama
Central, Warminster, and a home school team.
Reference
Goal 5
The Library will develop methods of measurement to evaluate the effectiveness of library
services and programs.
Children's Services staff answered 336 reference questions this month. This was a twenty three per
cent increase over the questions answered in October 2008. We continue to see quite a substantial
increase in the number of reference questions we are receiving from University students.
Staff Training
Kelly Smith and Suzanne Campbell attended an LSC publishers display in Newmarket.
Kelly Smith attended a training session in Toronto hosted by the Toronto Parks and Recreation
Department. The morning session concentrated on self esteem, developing an atmosphere in your
organization to ensure children and teen programs and interactions are done to improve self esteem. The
afternoon concentrated on group games with an emphasis on cooperation. Kelly found the program
rewarding and will be sharing some of the games and ideas with the children's staff at a future staff
meeting.
Page 55 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
TEEN SERVICES
Goal 2.1 Develop and maintain programs associated with identified groups.
Chick Chat
Chick Chat read the book I'm the Messenger.
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the value and range of
library services.
Kelly Smith gave a power point presentation on Teen Survivor for the Rotary Club. The Rotary Club
was pleased with how their money is being spent and the support that is being given to the Teens.
Page 56 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
REPORT FOR THE MONTH OF OCTOBER 2009
BY DIRECTOR OF INFORMATION SERVICES
LYNNE GIBBON
GOAL 2: Create and maintain lifelong relationships with users:
Volunteer hours are up again this month over last year to 266 hours.
GOAL 3: Optimize and customize library services to our user groups:
Library materials were delivered to 21 shut -ins during the month; this is up from 19.
Book club met October 1 The title, The Birth House was discussed. There will not be a
meeting for November, but Evening Class is the book for discussion in December.
Eleven people attended -2 were new members.
Displays were created on themes such as the Evergreen Award winners, Ontario Public
Library Week, Halloween, and autumn reading and bookmarks were created to promote
materials on these themes. A list of Oprah favourites from 2003 to date was also done.
MOVE TO THE TEMPORARY SITE:
As of November 12, 2009, Megan has boxed 900 boxes of books, so WE ARE DONE!!
My thanks to Susan Dance for creating the cataloguing macro that Megan used to
change the collection code, to Joyce Dempsey for suggesting Megan for the project,
Jennifer for pulling books for Megan to speed the project along, volunteers John
Maxwell, Mike King, Duncan McKenzie and Paul Oser for helping with the reshelving of
materials in the storage unit, as well as Pat Hopkins, for assisting with shelving and Jai
and Peter for heaving many boxes and pulling down and putting up shelves. There are
many boxes to be emptied in storage and put on shelves. We have already retrieved
about 20 books from storage at the request of patrons and this will be on- going.
GOAL 4: Advocate for increased public awareness of the value and range of
library services:
No programming was done in the month because of the move.
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
October 2009 1 1
Use of Internet 2444
Computers
Wireless I 124 1
Online Products 2454
Homepage visits 1307
Frost Papers visits 51
Information Services 1864
Enquiries
Page 57 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
GOAL 6: investigate, develop and maintain partnerships in the community:
I was unable to attend the Orillia Business Women's Fair this year, as I just did not have
time to create a display, promotional materials etc. due to the time required to move
materials off -site.
Goal 7: Attract, develop and maintain a trained and educated workforce.
Lynn Lockhart, Jennifer Murrant, Chantale Boileau and I attended a webinar on
Novelist, one of our databases.
Page 58 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF NOVEMBER 25, 2009 MEETING
A regular meeting of the Library Board was held in the Library commencing at 7:03 p.m.
PRESENT BOARD J. Swartz, Chair; F. Coyle; M. Fogarty; R. Fountain; A. Murphy;
J. Rolland; M. Seymour
ABSENT D. Evans; G. Guthrie; P. Hislop
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None
CONSENT AGENDA
MOTION #2009:45
Moved by A. Murphy, seconded by R. Fountain that the consent agenda of the November 25,
2009 meeting be adopted. CARRIED
DISCUSSION AGENDA
NEW BUSINESS
Out of Country Benefit
STAFF D. Silver, Chief Executive Officer
S. Campbell, Director of Children's Services
L. Gibbon, Director of Information Services
D. Rowe, Director of Technical Services
T. Chatten, Recorder
MOTION #2009:46
Moved by J. Rolland, seconded by R. Fountain that the Orillia Public Library Board agrees to
provide "Out of Country" benefits to management staff in keeping with the benefits offered to
City of Orillia employees. CARRIED
BUSINESS ARISING FROM THE MINUTES
Staffing Study Report Peggy Walshe presented the results of the Staffing Study to City Council
Committee and this item will now go to budget discussion for additional staff.
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance Committee 2010 Budget items were discussed and outlined some of the new costs that
are out of our control with the move to the temporary location. Supplementary requests were
also discussed and will try to prioritize. More details to come to next meeting of the Board.
Page 59 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
December Board meeting to be held Wednesday December 16 at the Library.
NEW LIBRARY
Update Councilor T. Lauer toured the temporary facility prior to opening to the public on
November 30. Tenders for new building construction were received and reviewed
Adjournment at 7:47 p.m. moved by A. Murphy.
BOARD CHAIR CHIEF EXECUTIVE OFFICER
Page 60 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH
AND AUDIO VISUAL SERVICES
NOVEMBER 2009
Prepared by Suzanne Campbell
CHILDREN'S SERVICES
Story times continued this month for the first two weeks of the month until we closed on
November 14 We changed the format of our story times freeing up staff time to prepare for the
move to the Temporary Library. Instead of offering registered story times we offered drop in
story times.
Tween Programs
Goal 2.1 Develop and maintain programs associated with identified groups.
Two sessions of the Mother Daughter Book Club were offered this month. This program runs on
the first and second Thursday of the month. The books discussed this month were True
Adventures of Charlotte Doyle and Home Coming by Cynthia Voight. As the library was closed
this month the Mother Daughter Book Club met at St. Paul's United Church
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the value and
range of library services.
Kelly attended a fund raising meeting of the Boys and Girls Club on November 4 and a regular
meeting of the Boys and Girls club on November 11.
Grout) Visits and School Visits
Goal 2.7 Establish a mutually- beneficial presence in the school system.
Kelly Smith visited Uptergrove, Harriet Todd, Rama Central, Lion's Oval, East Oro,
and Marchmont schools introducing the Battle of the Books and creating enthusiasm for the
Battle of the Books.
YOUTH SERVICES
Programs
Goal 2.1 Develop and maintain programs associated with identified groups.
Chick Chat continues to be popular with good attendance each month. This program is held
once a month as the library was closed during this months meeting it was instead held at St.
Paul's United Church. The book for November was "Blood and Chocolate
MOVING THE LIBRARY
Most of this month was spent preparing for the move and then moving. Children's Staff spent
the first half of the week we were closed packing up the Children's Department and purging
many of the craft supplies. As most of the Children's materials and books were not delivered
until the Friday of the second week we spent all of Saturday putting Children's Services together
in order to be ready for the Monday opening.
Page 61 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
REPORT FOR THE MONTH OF NOVEMBER 2009
BY DIRECTOR OF INFORMATION SERVICES
LYNNE GIBBON
GOAL 2: Create and maintain lifelong relationships with users:
Volunteer hours for November were almost the same as the hours last year: 184 this
year and 189 last year. This is an indicator of how dedicated our volunteers are. They
all were very anxious to help us out with the move.
GOAL 3: Optimize and customize library services to our user groups:
Library materials were delivered to Victoria House Retirement Home and Birchmere.
The full statistics for delivery to shut -ins was not available.
Book club did not meet because there was not a spot in which to meet.
Displays were created on themes such as Remembrance Day, Canada Reads, the
Giller prize, the Governor General's Awards, Music in the Community. Bookmarks were
created to promote materials on some of these themes.
MOVE TO THE TEMPORARY SITE:
My "WE ARE DONE!!" remark in the October report was a bit premature. When we
arrived at Gill Street, I discovered that we had lost 5 ranges of shelving, due to radiators
and electrical conduits that did not show on the architectural drawings, as well as the
fact that the drawings were not to scale. Therefore, we had to re- catalogue, pack up and
move 2000 more books "off- site" to storage. Books are still in boxes at the off -site
location shelves need to be erected for them. Some staff have volunteered to do
retrieval of material and statistics need to be kept of how much material has been
retrieved.
GOAL 4: Advocate for increased public awareness of the value and range of
library services:
No programming was done in the month because of the move.
Page 62 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
Statistics were down because of the two week closure and this will result in lower
statistics for 2009. Complete statistics were not available for the use of online
products for this report; they are usually not available from the vendors until mid
month
1 November 2009
I I 1
Use of Internet
Computers
I Wireless 146
1 Online Products 1 n/a
Homepage visits 1667
Frost Papers visits 50
Information Services 777
Enquiries
GOAL 6: Investigate, develop and maintain partnerships in the community:
I was unable to attend the Orillia Business Women's meeting due to the time required to
move materials off -site.
Kathie Mendez indicated at the November meeting for Information Orillia that she is
intending to go back to school in January to pursue a career in nursing. The board met
again, later in the month, to develop interviewing and hiring procedures for her
replacement.
Goal 7: Attract, develop and maintain a trained and educated workforce.
Information Services staff has learned the ins and outs of moving an entire library!
Page 63 of 266
Agenda Item 5d) Orillia Public Library, minutes of meetings held on October
SYSTEMS
CIRCULATION
REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
OCTOBER NOVEMBER 2009
In October, the Automation Cominittee selected the Library.Solutions system from The Library
Corporation, or TLC. After long and careful study of five excellent proposals, we felt that
Library.Solutions offered the greatest functionality and feature sets for patrons and staff. TLC
also indicates a great commitment to customer service and a willingness to work with other
automation vendors for add -ons like PC- Reservation.
The Board passed a motion accepting the selection of Library.Solutions and the next step will be
to take it to City Council, likely in early January.
The library started moving into its temporary location at Gill Street November 16, with a target
re- opening date of Monday November 30. This put the most pressure on the circulation staff to
be operationally ready by that date. The circulation desk was removed from Mississaga Street by
Eric Csekey, who expertly installed it, resurfaced the counter top, and modified some shelves to
suit staff requirements.
We got Advance up and running early in the week, and by the time opening day arrived, the
Circulation Department was ready. Congratulation to Joyce and her staff for making it happen.
TECHNCIAL PROCESSING
The Technical Processing Department had a hectic month in October, processing over 1600
discards. As we had anticipated moving November 2, work on new materials abated and we
asked suppliers to hold back shipments of books and AV materials.
There was little TP could do of their own work during the move, as their furniture and equipment
were among the last things brought over to Gill Street. Susan Dance, Lee Kelly and Joyce
Keddy helped other areas unpack and set up.
Clerk Cathy McRae took seriously ill in early November and has not been able to come in since
then. We are hoping for her recovery and return before Christmas.
David Rowe
Director of Technical Services
Page 64 of 266
Agenda Item 5e) L. Bisson, Manager, Ministerial Correspondence Unit, Departm...
141
Department of Justice Ministere de la Justice
Canada Canada
Ottawa, Canada
K1A OH8
JAN 062010
His Worship H.S. Hughes
Mayor, Township of Oro Medonte
148 Line 7 South
P.O. Box 100
Oro ON LOL 2X0
Dear Mayor Hughes:
On behalf of the Honourable Rob Nicholson, Minister of Justice and Attorney General
of Canada, I acknowledge receipt of your correspondence of December 17, 2009,
concerning the closure of prison farms across Canada.
The matter you raise falls within the purview of the Honourable Peter Van Loan,
Minister of Public Safety. I have therefore taken the liberty of forwarding a copy of
your correspondence to Minister Van Loan for his information and consideration.
Thank you for writing.
Yours sincerely,
L. B" son
Manager
Ministerial Correspondence Unit
c.c.: The Honourable Peter Van Loan, P.C., M.P.
Minister of Public Safety
Canada
RECEIVED
JAN 1 2 2010
ORO- MEDONTE
TOWNSHIP
Page 65 of 266
Agenda Item 5e) L. Bisson, Manager, Ministerial Correspondence Unit, Departm...
December 17, 2009
The Honourable Robert Douglas Nicholson
Minister of Justice and Attorney General of Canada
284 Wellington Street
Ottawa, Ontario
Canada K1A OH8
"Be it resolved that
Township of
Proud Heritage, Exciting Future
Re: Closing of Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and
Alberta
Dear Honourable Minister:
At its Council meeting of November 12, 2009, the Council of the Township of Oro Medonte
adopted the following motion with respect to the above -noted matter:
1. The correspondence received October 30, 2009 from the Township of Frontenac Islands and
presented by Mayor H.S. Hughes, re: Closing of Prison Farms in New Brunswick, Ontario,
Manitoba, Saskatchewan and Alberta be received.
2. That the Township of Oro Medonte support the Township of Frontenac Islands' resolution re:
Closing of Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and Alberta.
3. And That The Honourable Rob Nicholson, Federal Justice Minister, Bruce Stanton, M.P.
Simcoe North, Garfield Dunlop, MPP, Simcoe North and the Township of Frontenac be
advised of Council's decision."
We respectfully request your consideration of Council's resolution of this matter and thank you
in advance for your time.
Yours respectful
Mayor H. S. Hughes
/so
Cc: Bruce Stanton, MP Simcoe North
Garfield Dunlop, MPP Simcoe North
Clerk's Office, Township of Frontenac Islands
Enc: Resolution from the Township of Frontenac Islands
148 Line 7 South, Box 100 P: (705) 487 -2171
Oro, Ontario LOL 2X0 F: (705) 487 -0133
www oro- medonte.ca
Page 66 of 266
Agenda Item 5f) Terry Horner, CAO /Clerk, Township of Mulmur, correspondence
01/08/2010 FRI 14:26 FAX 705 466 2922 MULMUR TWP OFFICE
CORPORATION OF THE,
January 7, 2010
Dear Mr. Wilson:
totwAship of mu
758070 2nd Line E., Terra Nova
R.11.2, Lisle, Onto €s t,Qlvi 111�p
1' 1EPHO6E: 705 -466- 3341 FAX 705- 466.2922
Mr. Wayne Wilson
Nottawasaga Valley Conservation Authority
8195 e' Line,
Utopia, Ontario. LOM 1 TO
Please be advised that the Council of the Township of Mulmur at their Tuesday, January
5` meeting passed the following motion:
"That Mulmur Council support information items 7.12 (Township of Adjala- Tosorontio
N.V.C.A. 3 party review), 7.13 (Township of Lssa 2010 N.V,C.A. budget resolution?,
7.14 (Township of Oro Medodte minutes of N,V.C.A. meeting held on October 9
2010), and a copy of each item be forwarded to the N.V.0 A. and all member
municipalities."
Should you have any questiors, please do not hesitate to contact thii undersigned.
Yours truly,
Terry Horner, A.M.C.T.
CAO /Clerk
lint l s.
c. member municipalities.
Page 67 of 266
0001 /005
Agenda Item 5f) Terry Horner, CAO /Clerk, Township of Mulmur, correspondence
01/08/2010 FRI 14:26 FAX 705 466 2922 MULMUR TWP OFFICE
Corporation of the Township of Essa
5786 County Road 21
Utopia, Ontario
LOM 1TO
December 4, 2009
Mayor Council
NVCA Member Municipality
Re: 2010 NVCA Budget Resolution
At its meeting of December 2, 2009, The Council of The Township of Essa passed the following
resolution regarding the draft 2010 NVCA budget for your consideration and support:
WHEREAS the Nottawasaga Valley Conservation Authority (NVCA) Board of
Directors circulated the draft 2010 budget to member municipalities for
approval; and
WHEREAS the draft budget totals 83, 866, 772.05 and has an average 3% general
levy increase over 2009; and
WHEREAS the Council of the Township of Essa has reviewed the 2010 NVCA
preliminary budget proposal; and
WHEREAS the Council of the Township of Essa feels that an increase in the
overall levy of 3% during these harsh economic times is too high;
NOW THEREFORE BE IT RESOLVED THAT Council requests the NVCA revisit
their numbers and reduce the overall percentage to less than 2 and further
THAT this resolution be circulated to all member municipalities in the NVCA
watershed for consideration and support.
If you require any additional information, please do not hesitate to contact the undersigned.
Yours truly,
M0 /kp
Mike Galloway, CMO
Township Clerk
TOWNSHIP n" EcSA
Where Town and Country Meet
0002 /005
Telephone: (705) 424 -9770
Fax: (705) 424 -2367
Web Site: www.essatownship.on.ca
Page 68 of 266
Agenda Item 5f) Terry Horner, CAO /Clerk, Township of Mulmur, correspondence
01/08/2010 FRI 14:27 FAX 705 466 2922 MULMUR TWP OFFICE
BY E -MAIL ONLY
December 10, 2009
Mr. Wayne Wilson
Nottawasaga Valley Conservation Authority
8195 8` Line
Utopia, Ontario LOM 1TO
Yours truly,
Barbara Kane
Township Clerk
THE CORPORATION OF THE
TOWNSHIP OF ADJALA TOSORONTIO
7855 Sideroad 30 R.R. #1 Alliston, Ontario L9R 1VI
Telephone: (705) 434 -5055 Fax: (705) 434 -5051
Office of the Clerk
Dear Mr. Wilson:
Re: NVCA 3 nartv review
The Township Council at the meeting Monday October 7, 2009 passed the following resolution.
Please be advised that the following motion was made by Deputy Mayor Little, seconded by
Councillor Cook:
BE IT RESOLVED THAT Council requests the Nottawasaga Valley Conservation Authority to
look beyond the scope of the planning requirements in their third party review and incorporate a
review of all their mandated programs;
THAT the Nottawasaga Valley Conservation Authority increase their budget accordingly for the
third party review to ensure a complete and comprehensive report;
AND THAT Council request that such report be completed by March 2010;
AND THAT a copy of this resolution be forwarded to all member municipalities.
Page 69 of 266
0003 /005
Agenda Item 5f) Terry Horner, CAO /Clerk, Township of Mulmur, correspondence
01/08/2010 FRI 14:27 FAX 705 466 2922 MULMUR TWP OFFICE
December 10, 2009
Wayne Wilson, CAO /Secretary Treasurer
Nottawasaga Valley Conservation Authority
8195 8th Line
Utopia, ON LOM 1TO
Re: Minutes of Nottawasaga Conservation Authority meeting held on October 9, 2009
Dear Mr. Wilson,
At its regular Council meeting of December 9, 2009 Council of the Township of Ora Medonte
received the minutes of the Nottawasaga Valley Conservation Authority meeting of October 9'",
2009 and the following motion was carried through a recorded vote:
"Be it resolved that:
10004 /005
Township of
Proud Heritage, Exciting Future
Whereas the Nottawasaga Valley Conservation Authority (NVCA) communications and
meeting minutes up to and including October 9, 2009, state "Oro Medonte Request to
Reduce CA Jurisdiction
And Whereas public agencies, such as municipalities and conservation authorities,
strive to ensure transparency and avoid the use of potentially misleading statements;
Now Therefore the Township of Oro Medonte formally requests the NVCA avoid
abbreviating the Mediation Resolution of April 8, 2009, and ensures that all public
documentation and meeting minutes clearly reflects the Mediation Resolution statement
which reads:
"Nottawasaga Valley Conservation Authority representatives hereby request that The
Corporation of the Township of Oro Medonte put a resolution before the Board of the
Nottawasaga Valley Conservation Authority to alter the "Oro Medonte" boundaries back
to their "original watershed basis
And That all NVCA municipalities be requested to support Oro Medonte's request for
clear and accurate identification of the Mediation Resolution between NVCA and Oro
Medonte, in all public documentation and meeting minutes of the NVCA"
148 Line 7 South, Box 100 P: (705) 487 --2171
Oro, Ontario LOL 2X0 F: (705) 487-0133
www.oro- rnedonte.ca
Page 70 of 266
Agenda Item 5f) Terry Horner, CAO /Clerk, Township of Mulmur, correspondence
01/08/2010 FRI 14:27 FAX 705 466 2922 MULMUR TWP OFFICE 10005 /005
A recorded vote was requested by Councillor Crawford.
Nay Councillor Agnew
Yea Councillor Allison
Yea Councillor Coutanche
Yea Councillor Crawford
Yea Councillor Evans
Yea Deputy Mayor Hough
Yea Mayor Hughes
Should you require further information, please contact the undersigned.
Yours truly,
/oug I
erk
'tl
cc: Nottawasaga Valley Conservation Authority Watershed Municipalities
Mayor and Members of Council
Robin Dun, CAO
Andria Leigh, Director of Development Services
1
Page 71 of 266
Agenda Item 5g) Peter Hume, President, AMO, correspondence dated January
11,...
Association of Municipalities of Ontario
Members of Council
Association of
Municipalities of Ontario
OFFICE OF THE PRESIDENT
January 11, 2010
As 2010 begins, it is time to reflect on the progress that we have made as an order of government and what lies
ahead. First your Association wants to congratulate you on the leadership that you bring to the daily lives of
those in your community and for the support that you offer to this Association. The Board has had another busy
year advancing good public policy that serves our communities and property taxpayers and in developing programs
through our corporation, Local Authority Services, which help you stretch those precious tax dollars.
We have seen unprecedented investment in infrastructure across Ontario. Municipal governments have stepped
up to the plate and are actively contributing to the province's economic recovery. We have successfully seen the
extension of the federal gas tax and I can tell you that your Association has had consistent high marks through
various audits for its administration as well as demonstrating the environmental outcomes of its investment. We
know that every dollar of infrastructure investment, whether gas tax, economic stimulus or your own capital dollars
means jobs through the entire construction supply chain.
And our capacity to do so is in part because of the significant upload of social assistance programs. The wisdom of
the PMFSDR agreement continues to be evident. For example, the Ontario Disability Support Program costs alone
are about $35 million larger than was estimated in 2008. Many of the PMFSDR outcomes are in implementation
mode including work to revamp human services delivery to have the `client' as the focus, not an administrative
manual. Work on courts security and roads /bridges review are progressing as well. The Association is particularly
proud that our core advocacy resulted in renewed housing funding $100 million from the province and another
$1.2 billion in combined federal provincial funding in their 2009 budgets.
And for many of Ontario's northern and rural municipalities, we were successful in preserving some of the
`mitigation' component of the Ontario Municipal Partnership Fund for 2010. It is not all that we hoped for, but up
against the province's ever growing health transfers and an almost $25 billion provincial deficit, it is a much better
outcome than the zero that we feared.
These are but a few of our successes in 2009. As we look ahead, your Board will continue its policy and advocacy
work on the environmental fronts integrated waste management including full extended producer responsibility,
climate change and energy conservation and joint and severable liability to name but just a few of the areas where
outcomes will have direct benefit for your citizens. And we stand on guard to protect all the financial gains that we
have made over the years.
I hope you agree that your 2009 membership fee has resulted in solid returns. Considering the times that we are
working in, your Board has approved a modest increase of 1.5% in membership for this year. In addition, the
registration fee for the annual conference is being kept at the 2009 rate. The theme for the conference is
"Propelling Economic Prosperity" and we want as many municipal officials to attend to garner new ideas, to
explore innovations to community well- being, and we will celebrate municipal ingenuity and leadership in the path
to economic recovery. The early bird registration closes Friday, April 23, 2010.
On behalf of your Board of Directors, we know that as we look forward, we can count on your membership support
in 2010.
Sincerely,
Peter Hume
President
200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada E -mail: amoaamo.on.ca
www.amo.on.ca Tel: (416) 971 -9856 Fax: (416) 971-61911 Toll -free in Ontario: 1- 877 426 -6527
Page 72 of 266
Agenda Item 5h) Jim Watson, Minister, Municipal Affairs and Housing, corresp...
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street
Toronto ON M5G 2E5
Tel. (416) 585 -7000
www.mah_ anvon_ca
His Worship
Mayor Harry S. Hughes
Township of Oro Medonte
148 Line 7 South
PO Box 100
Oro ON LOL 2X0
Dear Mayor Hughes,
Mlnistere des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay
Toronto ON M5G 2E5
Tel. (416) 585 -7000
www.mah.nnv nn _ca
nom Iwo
■111 win
1111231211k AIMED
4
Notrmallr
Ontario
JAN 1 4 MD
OH `vIIEDONTp
�w nl�K li=
It is with a profound sense of gratitude and appreciation that I send you this note. Today
I informed Premier McGuinty that I will be resigning as Minister of Municipal Affairs and
Housing effective immediately, as I have decided to seek the Mayoralty of my hometown
of Ottawa.
As I step away from my role as Minister, I want to express my sincere appreciation for
the hard work, dedication and leadership that you provide on a daily basis to the
residents of your community. I would also like to take this opportunity to acknowledge
the bond that I have been fortunate to develop with the many elected municipal officials
who respond to the call for service and serve our communities so selflessly.
will always look back on my time as Minister of Municipal Affairs and Housing fondly
and have much to be grateful for and proud of. I am especially proud of the development
of parameters for future Greenbelt expansion; attaining the extension of the Canada
Ontario Affordable Housing Agreement; launching the Long -Term Affordable Housing
Strategy consultations; and the successful completion of the Provincial Municipal Fiscal
and Service Delivery Review and delivery on the commitment to upload of $1.5 billion in
social service costs. I will always look back at these and many other accomplishments
and recognize that none of this would have been possible without the dedication and
professionalism of the entire staff at the ministry working in partnership with you and the
municipal sector.
I am truly humbled and grateful for having had the opportunity to serve Premier
McGuinty as Minister of Municipal Affairs and Housing and I thank you and your council
for the tremendous work that you do for the residents of your community.
Please extend my sincere best wishes to your council colleagues for 2010.
Si
rely,
Jim Watson, MPP
Minister
Page 73 of 266
Agenda Item 6a) Juanita Kuhl, correspondence dated December 31, 2009, re: Di...
December 31, 2009
Mr Shawn Binns
The Corporation of the Township of Oro Medonte
Dear Mr Binns,
You may remember that in the past I have called to express my dissatisfaction with the decision to discontinue the library
service agreement with the Springwater Library at the end of 2009. I had hoped that this decision would be
reconsidered, however my understanding is that it is expected to stand. This letter summarizes my concerns.
I notice that your letter of August 19 2009 states "We hope that this does not cause you any inconvenience, and trust
that we will be able to continue to provide quality and convenient services to meet your needs through the libraries noted
above (Barrie Public Library, Orillia Public Library, Coldwater Library, Midland Public Library)."
This decision will in fact cause considerable inconvenience as I am employed in Elmvale. I make a point of timing my
library visits with trips to and from work. I will now be required to travel to Barrie, Orillia, Coldwater or Midland libraries,
none of which are as close as the Elmvale library, and none of which are on my regularly traveled route. Your closing
statement indicates that you are interested in continuing to provide quality and convenient (library) services thus I trust
that you will reconsider your decision.
This decision appears to lack the eco- friendliness that we as a society currently participate in on a daily basis. We have
blue boxes and green boxes. We recycle cardboard, plastic and glass. We pay eco taxes when we buy items that are
considered to have an ecological impact. Yet your closing statement does not seem to be in line with these ecological
endeavours as it assumes that I will travel to the other libraries, none of which are on my regularly traveled route thus I
trust that you will reconsider your decision.
This decision appears to target a very specific group of Oro Medonte taxpayers it is my understanding that the number
of taxpayers affected by this decision is relatively small. Once the library service agreement with Springwater Libray is
terminated, may I expect a corresponding reduction to my tax bill? It would only seem fair that this reduction should
appear on our tax bill as there will be a cost saving to the Township that is being achieved on the back of the affected
few taxpayers. If this reduction is NOT shown on next year's tax bill, it would appear that the Township is guilty of
discriminating against this group of taxpayers thus I trust that you will reconsider your decision.
If you re -read the closing statement in your letter at this point, I am certain that you will agree that it seems to be at least
somewhat insincere. We, the affected Oro Medonte taxpayers, are being asked to take a reduction in the library services
previously enjoyed while (I assume) the unaffected Oro-Medonte taxpayers continue to enjoy an unchanged level of
library services. More likely than not, our taxes will remain unchanged; we will also be required to bear the additional
costs of travel to and from other libraries, as well as spend extra time in traveling to and from other libraries. This would
be akin to adding insult to injury, not only in financial terms but also in environmental terms.
I understand that these are difficult times, and that budgetary savings must be realized, however, this decision is less
than convenient, not at all equitable, and certainly not eco- friendly. I would ask that you review all of your budget items
yet again to arrive at an alternate means that achieves the required cost savings.
I have included a few ideas with regard to library services for your consideration if savings cannot be found elsewhere:
o Oro Medonte taxpayers should be asked to indicate whether they use or anticipate using library services (user
fees should be paid to other communities only for those residents that choose to use library services),
o Oro Medonte taxpayers could be asked to choose which library they will access, and user fees should be paid
to other communities only on this per capita basis (taxpayer would be limited to using chosen facility only),
o Oro Medonte taxpayers could be required to pay the difference in applicable fees to access a library service that
has higher fees (lowest or average user fee would be covered for all affected taxpayers by the Township).
Sincerely,
L v 6, )70,0
CC "Paul Gravelle, Treasurer
;/robin Dunn, CAO
Mayor and Members of Council
AN 0 7 2U19
Juanita Kuhl
Page 74 of 266
TO THE ATTENTION OF: Mayors, Municipal Councils and Recreation Directors
RE: Reauest to endorse Policy Framework on Affordable Access to Recreation for Ontarians
We are pleased to provide you with the recently created Policy Framework on Affordable Access to Recreation for
Ontarians which on December 1, 2009, received support by the AMO Board of Directors. In so doing, AMO recognized
that recreation is a highly valued and needed service for quality of life in communities across Ontario. We are asking
all municipalities to support this commitment by AMO and formally endorse the Framework through Council
resolution. By endorsing the framework, you will be demonstrating your agreement with the vision for affordable
access to recreation and your desire to make it a reality in your community.
In addition, building on the Framework objectives and strategies, we are encouraging all municipalities to develop a
Council- approved policy on affordable access to recreation, or to strengthen policies already in place. We recognize
that given the current fiscal climate, municipalities may need to take an incremental approach. The Task Group
encourages collaboration and long -range planning in order to achieve the broad goals
Access to recreation is vital. Recreation connects residents to the broader community and builds resiliency,
particularly in youth at risk, children living in poverty, and families who are disengaged. In addition to the physical
health benefits, recreation services can foster life skills, reduce risky behaviour, improve self- esteem, and create
positive relationships. This in turn can help to break the cycle of poverty and reduce health and social service costs.
Unfortunately, low- income families often miss out on the substantial benefits that recreation provides. This can be
due to user fees, complex or stigmatizing fee subsidy programs, equipment costs, lack of transportation, or simply not
knowing about the value of recreation or where to find affordable programs. Municipalities and community service
providers face challenges in providing affordable recreation due to cost pressures, competing priorities, insufficient
infrastructure and affordable spaces, and the lack of sustainable funding.
Over the past few years, the Ontario Task Group on Affordable Access to Recreation has commissioned studies,
collected best practices, hosted a symposium and discussion forums, and ultimately created the Policy Framework.
The goal was to create a responsive framework to provide a shared vision for Ontario that can build community action
and galvanize all levels of government and allied organizations.
The Task Group has also published articles, evidence -based research, promising practices and policy and program
templates to help municipalities implement access policies. Staff in your Recreation or Community Services
Department can access these documents at www.orontario.ora In addition, workshops will be scheduled in March
2010 to assist those communities ready to champion Affordable Access to Recreation.
I have included highlights from the Policy Framework on the reverse side of this letter in addition to the full document
which is enclosed.
We thank you in advance for your commitment to affordable access to recreation.
Sincerely,
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
■7 40
Howie Dayton,
Chair, Ontario Task Group on Affordable Access to Recreation
Page 75 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
ADDITIONAL INFORMATION
Highlights from Policy Framework on Affordable Access to Recreation for Ontarians
The Access Policy Framework recommends policy objectives and strategies that
municipalities can use to remove barriers to participation for low- income residents. The
Task Group recognizes that every community is unique and the objectives and strategies
are meant as a benchmark for excellence. Municipalities can implement these in various
ways, with a wide range of partners.
The full Policy Framework and background documents are available online at:
www.prontario.org
Members of Ontario Task Group on Affordable Access to Recreation
Association of Municipalities of Ontario
Canadian Tire Jump Start
Canadian Parks and Recreation Association
Hamilton Roundtable for Poverty Reduction
Ontario Municipal Social Services Association
Ontario Public Health Association
Parks and Recreation Ontario
In association with: Heart and Stroke Foundation; YMCA; United
Health Promotion; Children and Youth Services, and Education.
Parks and Recreation Ontario also serves as the Task Group's secretariat
Ontario Ministry of Health Promotion.
e: access@orontario.ora
w: www.orontario.orq
Way; Ministries of
with funding from the
Page 76 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Assuciafion of Municapaiitirs of Ontario
MEMBER COMMUNICATION
To the attention of the Clerk and Council
December 1, 2009
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971 -9856 I Fax: (416) 971 -6191
E -mail: amo @amo.on.ca
ALERT N 09/083
FOR MORE INFORMATION CONTACT:
Petra Wolfbeiss AMO Senior Policy Advisor
(416) 971 -9856 ext 329
AMO Recognizes the Need for Affordable Access to
Recreation for Ontarians
Background:
AMO is supporting what many Ontarian's identify as one of the highest valued services
delivered by municipalities recreation.
Building on research demonstrating the benefits of recreation for low income families, the
Ontario Task Group on Access to Recreation developed a policy framework and approach to
creating local access policies that reflect both community need and capacity.
Action: AMO will advise the provincial government of its support for affordable access
policies and seek provincial support and commitment to moving forward on this policy. AMO
will also request a commitment from the federal government to increase access to recreation
for Ontarians.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca.
Page 77 of 266
Issue:
At their recent meeting, the AMO Board of Directors supported the recommendations of the
Policy Framework for Affordable Access to Recreation for Ontarians. AMO will now seek
commitment from the provincial and federal governments to move this important policy ahead.
The Task Group, comprised of numerous stakeholder groups and government representatives,
developed a vision supported by policy objectives and strategic considerations to guide
decision makers in creating and promoting local access policies that promote the
understanding that everyone should have access to affordable recreation in their community in
order to enjoy the health and social benefits, and to improve their prospects for a better future.
Municipal engagement in providing access to recreation for low income families can also
benefit the taxpayer. Research clearly demonstrates that recreation improves the prospects of
a person's mental and physical health, which leads to greater financial independence and
benefits to the taxpayer. Local communities are encouraged to implement access policies in a
manner that responds to both local needs and capacities.
But municipalities cannot go it alone in providing this important service. AMO's advocacy goal
is for the provincial and federal governments to assist communities and citizens through formal
policies and funding.
Association of .m•
1 -1 Municipalities of Ontario
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
cation Ontario
December 16, 2009
TO THE ATTENTION OF: Mayors, Municipal Councils and Recreation Directors
FROM: Larry Ketcheson, CEO, Parks and Recreation Ontario
Parks and Recreation Ontario is very pleased to have been closely involved with the
development of the Affordable Access to Recreation Policy Framework. Parks and Recreation
Ontario is the secretariat for the Ontario Task Group on Affordable Access to Recreation and we
are very proud of the work that the Task Group has completed over the past two years,
culminating in this important policy document.
Parks and Recreation Ontario has also completed two other projects that support the Policy
Framework: the 2009 report on the Use and Benefits of Local Government Recreation and
Parks Services and the Charter for Recreation and Parks in Ontario. Both of these are also
enclosed in this package.
The Use and Benefits report summarizes the results of a survey of Ontario residents that
explores people's attitudes toward parks and recreation services in their community. This study
provides valuable information for everyone working or volunteering in parks and recreation. For
example:
98% of Ontarians agree that recreation and parks are essential to community vitality;
93% agree that recreation participation contributes to an individual's health and well-
being;
The research contained in the report validates the importance and benefits of recreation to all
members of the community and should be used by decision makers in planning. The report also
highlights that more needs to be done to reach low- income citizens who are, according to
survey results, less likely to have access to programs and facilities.
The Charter is a powerful statement of the Rights of Ontarians in relation to parks and
recreation and directly supports the Access Policy Framework. As well, it outlines the
responsibilities for communities to ensure that citizens enjoy the health and social benefits of
recreation.
I thank you for taking the time to review these documents and for considering how your
municipality can utilize the information.
Sincerely,
vL_
Larry Ketcheson, CEO, Parks and Recreation Ontario
1 Concorde Gate, Suite 302, Toronto, ON M3C 3N6
TEL 416.426.7142 FAX 416.426.7371 Website www.prontario.org
Parks and Recreation: Essential for Quality of Life
Page 78 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Charter tor Recreation and Parks in Ontario
Everyone in Ontario has a right to
quality, accessible and inclusive recreation and parks services
in their communities services that are essential for the health of
Ontarians, the quality of life in our communities, and the sustainability
of our environment.
Recreation and Parks Rights of °Mariana
Every citizen in Ontario has the right and freedom to:
Participation
Participate in safe, affordable and quality recreation programs that are in harmony
with the diversity of the community.
Active Living
Be physically active through participation in both organized and informal sport
and recreation activities.
Access to Nature and the Outdoors
Experience nature and access open spaces within their communities.
Enriching Experiences
Experience the arts, cultural, heritage, sport and recreation activities in their
communities.
A Welcoming and Inclusive Community
Be included in activities that build strong communities, engaged citizens and a healthy
family life.
Engagement
Be engaged in the planning of recreation and parks in their communities and to
participate in volunteer activities.
Recreation and parks can help us to overcome the significant
challenges facing our communities today, including physical
inactivity and the rising cost of health care, a rise in youth violence
and the protection of our environment.
Page 79 of 266
2
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
GOALS for Ontario Communities
To fulfill the Recreation and Parks Rights of Ontarians, every community
provides these opportunities and services:
Active transportation opportunities i.e. accessible and inclusive human powered forms
of travel that enable people to walk or bike safely around their community.
Safe, accessible and sustainable facilities, parks, trails and natural spaces.
Programs (formal and informal), that are responsive to and inclusive of community needs.
Events that bring people together and build community pride and spirit.
To achieve these goals, every community:
1) Has a partnership for action supported by grassroots champions and professional
competence (staff and /or volunteer).
2) Develops and implements a viable, comprehensive recreation and parks strategy cis a
vital part of a healthy, active community strategy.
3) Exhibits strong collaboration among recreation, education, health, social and other
human services.
4) Develops and implements policies and standards that exceed current regulations in each
of the following areas of parks and recreation services:
Affordable access to recreation
Infrastructure and lifecycle replacement of parks and rec facilities
Screening and training of recreation and parks staff and volunteers
Healthy child development based on the UN Charter on the Rights of the Child
Learn life skills, such as swimming
5) Ensures a sustainable recreation and parks system through continued capital and
operating investment, in cooperation with the public and private sectors (i.e. municipal,
not -for- profit, foundations, and industry).
6) Has the capacity to measure and account for its progress and performance.
The ROLE 01 Ontario's Recreation and Park Leaders
To support the Goals for Ontario Communities, the recreation and parks
sector takes responsibility to:
Be a strong voice in shaping and influencing public policy.
Use effective systems for recruiting and developing the qualified human resources
necessary to plan and deliver programs.
Improve public awareness of the importance and benefits of recreation and parks in
order to enhance the position of parks and recreation on the public agenda.
Provide effective and timely applied research that supports the understanding of how
recreation and parks contributes to inclusive, healthy, and sustainable communities.
Be recognized as an active and valued partner in cross sectoral collaborations.
Undertake innovative and evidence -based approaches.
Charter for Recreation and Parks in Ontario 2009
Page 80 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Why this Charter is Important
Recreation and parks services contribute to the quality of life in our communities, the health
of Ontarians and to the sustainability of our environment. In every community, recreation
and parks makes a real and measurable impact on the lives of Ontarians. Research has
shown that recreation and parks contributes to physical and mental health, acts as a protec-
tive factor for youth-at-risk and helps improve the circumstances for those living in poverty.
We must ensure that there is equitable access for all Ontarians, that our infrastructure and
programs are responsive to community needs, and that our parks are protected.
This is why a "Charter for Recreation and Parks in Ontario" was created. While every
community in Ontario is unique, there are common goals that all communities should
strive to achieve to ensure that all of their citizens are able to enjoy the significant benefits
provided by recreation and parks.
This charter supports a community's commitment to ensuring that their citizens' right to
recreation and parks services is met.
Charter Development: Background
Senior leaders of recreation and parks services, representing small and large communities
from across Ontario, have identified common issues and challenges facing municipalities.
The number one priority identified is the need to ensure that the significant values and
benefits of recreation and parks are:
a) clearly understood as a significant contributor to healthy, sustainable communities;
and
b) realized by all Ontarians through effective infrastructure and delivery of services.
A task force was commissioned to work in cooperation with the boards of organizations
in parks and recreation to develop a charter to:
provide a common vision that communities can use to support and raise awareness of
the value and benefits of recreation and parks; and
provide common goals that can help to guide recreation and parks service delivery
and evaluation.
In February 2008, the task force presented a "Draft Charter" to the delegates of a
provincial Senior Managers' institute. Their review, revisions and subsequent ratification
provided the basis for the content of this Charter for Recreation and Parks in Ontario.
Charter for Recreation and Parks in Ontario i 2009
Page 81 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Glossary of Terms
Accessible: Citizens are able to access (recreation and parks) services without having to surmount
undue obstacles or barriers.
Active Irving: A way of life in which physical, social, mental, emotional and spiritual activities are
valued and are integrated into daily living.
Active transportation: Active transportation is any form of self propelled (i.e. non motorized) mode
of transportation that uses human energy, such as walking, cycling or in -line skating.
Cross- sectoral collaboration: Different sectors (e.g. health, social services, economic development)
working together to solve a common problem or achieve a common objective.
Facilities: Built or enclosed structures used for community recreation and leisure. May include multi-
purpose recreation /fitness facilities, soccer fields, ball diamonds, arenas, pools as well as
recreation centres, seniors' centres and community buildings.
Inclusive: Creating an environment where everyone, regardless of circumstance, is able to participate
fully in their community to the best of their abilities and desires. Inclusive communities, programs
and services are (to the greatest extent possible): accessible to those who cannot afford to pay;
barrier free; able to accommodate special needs; safe and hate -free; and include activities that
value and incorporate diversity in culture, race, language and sexual orientation; and that support
gender equality.
Natural environment: The air, land and water, or any combination or part thereof, that occurs
naturally within an area. May include lakes, rivers, forests, ravines and grasslands.
Parks and open space: Includes all outdoor open spaces that provide opportunities and
benefits for active, passive and organized community recreation and leisure; contribute to the
preservation and protection of open space and the environment; and are generally accessible to
the public. May include parklands, trails, forests, wetlands and beaches.
Recreation: Includes all of those activities in which individuals choose to participate in during leisure
time. Activities are not confined solely to sports and physical recreation programs, but include
artistic, creative, cultural, social and intellectual activities. Defining attributes of recreation include:
physical and artistic experiences; activities freely chosen by
participants (non mandatory and occurring out of school); opportunity for progressive skill
development and fun.
Sustainable: Can be continued in the future and uses natural and human resources in a way that
does not jeopardize the opportunities of future generations.
Contact
For further information about the Charter:
Parks and Recreation Ontario 416426 -7142 www.prontario.org pro @prontario.org
4 Charter for Recreation and Parks in Ontario 1 2009
Page 82 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
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Page 83 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Use and Benefits of Local Government
Recreation and Parks Services: An
Ontario Perspective Research
Summary
Study Team
Jack Harper, Principal, J.Harper Associates, Winnipeg, Manitoba
Geoffrey Godbey, Professor Emeritus, Department of Recreation, Park and Tourism
Management,The Pennsylvania State University, State College, Pennsylvania
Loreley Greenslade, Research Associate, Portae la Prairie, Manitoba
Cheryl Mahaffy,Words That Sing, Edmonton, Alberta
Steering Committee
Terry Alyman, Director of Recreation,Town of Halton Hills
Robert Armstrong, Senior Vice President, YMCA of Greater Toronto
John Lohuis, Director of Recreation, City of Mississauga
Ron McCarville, Associate Dean for Undergraduate Studies, University of Waterloo
Jennifer Reynolds, Director of Recreation,Town of Milton
Janie Romoff, Director, Sport Recreation Branch, Ministry of Health Promotion,
Province of Ontario
Craig Stewart, Manager, Recreation Unit, Ministry of Health Promotion, Province of Ontario
Sue Vail, Associate Dean, Faculty of Health, York University
For more information, contact:
CO Parks and Recreation Ontario, 2009
This project was completed with the
support of the Province of Ontario.
Pr" Ontario
Parks and Recreation Ontario
1 Concorde Gate, Suite 302
Toronto, ON M3C 3N6
Tel: 416 -426 -7142
www.prontario.org
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Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 84 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Table of Contents
Measuring the Benefits of Local Government
Recreation and Parks
A Context 4
Study Focus
Whose voices do we hear? 6
What questions are explored? 7
Study Highlights
Leisure Highly Treasured 8
Finding 1: For the first time, leisure trumps work in importance.
Finding 2: Leisure contributes to overall health and happiness.
Local Park Use and Benefits 10
Finding 3: Most Ontario residents live within walking distance of a park or green space.
Finding 4: Eight in every 10 households use public parks.
Finding 5: Nearly every Ontario household realizes benefits from local public parks.
Recreation Participation and Benefits 12
Finding 6: Four in every 10 Ontario residents take advantage of local public recreation services.
Finding 7: Even those who don't participate in recreation say they benefit.
Support for Public Recreation and Parks 14
Finding 8: Ontario residents depend on public and community agencies for recreation services.
Finding 9: Recreation and parks are not just for children.
Finding 10: Most Ontario residents would pay more taxes for upgraded public recreation services.
Recognized Community Benefits 17
Finding 11: The vast majority believes recreation and parks are essential services
that benefit the entire community.
Finding 12: Nearly all Ontario residents recognize that losing public parks, recreation
programs or facilities would have a significant negative impact.
Finding 13: Ontario residents overwhelmingly recognize that recreation and parks boost
social cohesiveness and quality of life.
Finding 14: There's strong agreement that recreation contributes to health and well- being.
Finding 15: Ontario residents are especially adamant about the role of recreation and
parks in fostering healthy children.
Finding 16: Over three quarters of Ontario residents agree that recreation is an
antidote to crime.
Finding 17: The majority of Ontario residents agrees that recreation contributes to
environmental stewardship.
Areas of Concern 21
1. Rural Ontario
2. Below the Poverty Line
3. Living with a disability
Summary 22
Expanding the Active Population 23
Repositioning the Benefits of Recreation and Parks 25
Final Note 26
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 85 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Measuring the Benefits of Local
Government Recreation and Parks
The "benefits movement" in the recreation and parks field began in the late 1980s in
response to increased competition for diminishing local government resources and the
realization that better performance and accountability measures were needed to
illustrate the essential role of recreation and parks services in both social and
community development.
Ontario was one of the first to recognize the need for evidence -based resources with
the development of the first Benefit Catalogue (Parks and Recreation Federation of
Ontario, 1992).
At the same time,the first nation -wide study on the Use and Benefits of Local
Government Recreation and Parks Services (Godbey,1992) was undertaken in the
United States and later replicated (Harper, Neider Godbey, 1996) in Canada. These
initiatives were examples of efforts to reposition the field as an essential service that
provided personal, social, economic and environmental benefits for individuals and
communities.
Research has shown that recreation and parks improve physical
and mental health, reduce health care costs, provide positive
lifestyle choices for youth at risk, contribute to independent living
among older adults and develop improved self image.
As this report confirms, parks provide many values for users and and to the community
as a whole. Parks provide a sense of place in the community, allowing for escape,
contemplation, discovery, access to nature, interpretive education and recreation. They
also provide shelter, wildlife habitat, relief from urban form, reducing the "heat island
effect" and improving air quality,and serve as buffers between residential and industrial
areas. Parks enhance aesthetic quality, increase property values and improve the image
and livability of communities.
Recreation,through physical, social and artistic expression, provides opportunities for
individuals to improve their health and wellness, socialize and interact with others, learn
new skills, have fun and find balance in their lives. In particular, physical activity and
stress reduction are two health issues that researchers identify as benefits of local parks
and recreation to public health.
The personal, social, economic and environmental benefits of parks and recreation have
been well- documented in Canada and abroad. Sport and recreation events, festivals and
the visual and performing arts provide opportunities for self expression, social
interaction, and are a source of civic pride. They contribute to human happiness, and to
the resiliency and adaptive capacity of our communities.
Many of these intangible and indirect outcomes of recreation and parks are difficult to
quantify using traditional economic performance measures. The challenge for the field
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 86 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
The general public understands both the direct and intangible
benefits provided by recreation and parks. They strongly support
public recreation and parks, and acknowledge that these services
are essential to social and community development.
has been to interpret how these services contribute to the public good. Researchers
have identified two parallel but dramatically different economic systems that coexist in
our communities: (1) the market economy and (2) the public benefit economy. The
market economy measures worth on the basis of monetary return; the public benefit
economy measures worth on the basis of contributions to the public good. The latter
provides an alternative for measuring intangible social and community benefits.
This summary report presents a powerful message about the contribution that
recreation and parks make to the public good. It confirms that the general public
understands both the direct and intangible benefits that these services provide, are
strong supporters of public recreation and parks, and acknowledge that these services
are essential to social and community development.
Investing in what matters to Ontarians
This study shows that Ontarians understand and appreciate the many benefits of local
parks and recreation. But, the dramatic rise in obesity rates, especially for children,tells a
different story. Ontarians aren't as active as they need to be. By using the data collected
in this study, recreation providers and policy makers will be able to make informed
decisions about investing in recreation and parks.
The study also reveals that Ontarians support the use of their tax dollars for the
provision of recreation that is accessible to everyone. The overwhelming evidence is
revealed in the following pages: recreation and parks matter to Ontario's residents. It is
vital to the health of citizens and the communities in which they live.
Survey Context
It should be noted that this study replicates one from a decade ago. The focus of
that study was on local government/municipal services and to maintain continu-
ity, respondents were asked the same questions in this survey.
However, in the 21st century, community recreation is a more varied and collabo-
rative field, with municipal, as well as non profit and other recreation providers
serving residents. This new study shows that Ontarians value recreation and
parks in their communities, and that they depend on a number of providers. It is
therefore more vital than ever that recreation providers work together to avoid
duplication of services and ensure the best opportunities for Ontarians. Local
government has the responsibility to facilitate the coordination of
recreation services and thus ensure a high quality of life for its citizens.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 87 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Study
Focus
Whose voices do we hear?
A quantitative telephone survey, conducted by Opinion Search during February 2008,
gathered the perspectives of a cross section of 1,058 Ontario residents from across the
province. Rural to urban, north to south, young students to older retirees, richer and
poorer,the people who took time to comment on their relationship to public parks and
recreation reflect Ontario's rich array of cultures,
interests and passions. With a sample size of 1,058, the
results yield a margin or error of plus or minus 3%, 19
times out of 20 (Le., at the 95% confidence level).
Gender of Respondents
45%
5%
5%
North
Some high school
High school graduate
Some college, university
or technical school
College or technical
school diploma
University graduate
Some post•greduate work
Postgraduate degree
Market Area of Respondents
_4
I I
Central East South Central Southwest Toronto
Highest level of education of respondent
2%
18%
8%
13%
10%
1:`4%
17%
20%
21%
39%
25%
5% 10% 1595 20% 25% 30%
Use of Benefits of Local Govemment Recreation and Parks Service An Ontario Perspective 2009
Parks and Recreation Ontario
Page 88 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Under $20,000
$20,000 to $39,999
$40900 to $50,099
560,000 to 579,999
$00,000 t0 $99,999
$100900 and over
Don't know /refused
Annual household Income before taxes*
5%
10%
134
13%
15%
20%
0% 5% 10% 15% 20% 25%
'hems categories below 5100000 cn lapsed from 510000 Increments to 520000
What questions are explored?
74%
The study asked Ontario residents to think about their relationship to recreation and
parks services.
At How much, if any, do they use the services?
At How much, if any, do they benefit?
At How should the services be financed?
�t What impact do public recreation and parks services have on their individual,
family and community life?
At Would losing the services make a difference?
ae How do public recreation services mesh with private and non profit options
in the community?
At Do they feel they have equal access?
The answers to these and other questions are summarized in the pages that follow.
The study reveals important new information about how recreation and parks services
are used and about people's perceptions, attitudes and opinions regarding the out-
comes of participating in recreation and using parks.
Use of Benefits of Local Government Recreation and Parks Service An Ontario Perspective 2009
Parks and Recreation Ontario
Page 89 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Study
(h n111WW1
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Highlights
Ontario residents put high value on their local recreation and parks services. This
message comes through loud and clear in the results reported in the following pages.
Four out of every five (82 respondents made direct use of public parks and /or
recreation services during the one year period considered for this survey. About one
third use both public parks and recreation services and even nonusers recognize clear
benefits from the presence of parks and recreation services in the community.
These findings demonstrate that recreation and parks services play a crucial and
expanding role in enhancing quality of life and that Ontario residents see these services
as crucial priority areas for government and their community as a whole.
Overall Use of Parks and Recreation Services
Type of Use
Used parks alone
Used both recreation services and parks
Used recreation services alone
Used neither
Total Use
Leisure Highly Treasured
Finding 1: For the first time, leisure trumps work in importance.
Work and leisure have flipped places in public opinion since 1996, as Ontario residents
strive for balance in their increasingly busy lives. For the first time, a higher percentage
of Ontario residents placed top priority on leisure rather than on work, clearly showing
that recreation is an increasingly important part of people's lives
7°
31%
w%
What Is more Important 2008 vs. 1996
0 2008 e 1996
5%
T 4% 31 °10 -3-4/0
Work Leisure Both are equally
important
Individual Household
40% 35%
35% 42%
7% 0%
18% 23%
82% 77%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 90 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Finding 2: Leisure contributes to overall health and happiness.
Even as Ontario residents value recreation more, they report having less time for leisure,
a trend already seen in 1996. Only 21% never feel rushed to do the things they need to
do. That shrinkage in discretionary time deserves attention, for it is taking a toll; people
who say they have less time than five years ago also report lower life satisfaction and
happiness and poorer health. These findings have profound implications for policy
makers and for everyone with a role in enhancing local quality of life.
How respondents feel about their time:
How often they feel rushed
to do the things they have to do
Compared to five years ago, amount of time
respondents have for recreation and leisure
Less time
now
35%
About the
same amount
of time
37%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
More time
now
28%
Page 91 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
lliry
burn local
Local Park Use and Benefits
Finding 3: Most Ontario residents live within walking distance of a
park or green space.
A full 85% of Ontario residents can easily walk from their home to a park, playground or
other open space. Echoing 1996 results,this statistic tells us that our province is rich in
public recreation opportunities, a legacy built through investment at the local, provincial
and federal levels.
Finding 4: Eight in every 10 households use public parks.
Ontario residents make great use of public parks. Three quarters (75 of respondents
said they personally use those parks either frequently or occasionally. Seventy -eight
percent said their households take advantage of parks.
50%
as%
35% 32% 35%
30%
25%
20%
15%
10%
5%
Frequently Occasionally Not at all
Finding 5: Nearly every Ontario household realizes benefits from
local public parks, including those who never use parks.
The vast majority of Ontario residents said they receive some benefit from local parks,
whether or not they use parks. A full 97% said someone in the household receives some
benefit; 92% said they benefit personally. The number who said they receive a great
deal of individual benefit rose to 56% in Ontario,from 48% in 1996.
100%
0s%•
50%
70%
50%
40%
w%
20%
10%
0%
How often do you use your local park areas?
0 Personal use of parks a Household use of parks
Degree of benefit from local park areas
To Individual OTo Household
55% 303%
A great deal
43% 43%
Somewhat
25% 22%
8% 3%
Not at all
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 92 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
The particular benefits mentioned most often relate directly to major health issues, most
notably stress reduction and physical activity. Some responses recognize that parks
serve both as places to go for recreation and as places where just being there is
recreation, reflecting increased appreciation of the power of parks to provide a "sense of
place." This is also the first time "access to nature "and "conservation" are named as
important benefits, especially for the community as a whole.
Place for kids to
go
Exercise, fitness,
conditioning
Relaxation and
peace
Open space
Access to nature
Availability,
always there
Nature
conservation
Socialize/be with
people
Most important benefit from local parks
oTo Individual oTo Household •To Community
1 31%
5% 10% 15% 20% 25% 30% 35% 4016
First response only, of res who perched any benefit
Parks serve as both places to go for recreation and as places where just
being there is recreation. Access to nature and conservation are seen
as important benefits.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 93 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Recreation Participation and Benefits
Finding 6: Four in every 10 Ontario residents take advantage of
local public recreation services.
The number of Ontario residents
participating in public leisure
activities is on the rise, although
lower overall than park use.
Forty -two per cent of respondents
said they participated during the
past 12 months, up from 37%
across Ontario in 1996.
The benefits named most often to the individual, household members and the
community were health related, such as exercise /fitness and improved physical and
emotional health and quality of life. Social benefits such as building community spirit,
having fun, meeting people and giving kids places to be actively engaged were also
mentioned. People also perceive that they benefit simply from having these services
available if they wish to access them.
Place for kids to go
Exercise, fitness,
conditioning
Availability/ always
there
Key benefits of local govemment recreation services
mentioned by the 42% who use these services
DTo Individual °To Household ■To Community
33%
Improve health!
quality of life
Fun
entertainment
Build community
Meet people
socialize
Access to open
space/ nature
Quality time with
family
2
2 h%
1
2%
2°%
Have you participated In any recreation or leisure
activity that was sponsored by or took place In parks or
facilities managed by your local government?
5 M 8 0
Yes
42%
11 °4
10%
20%
14H%
Learning/ educatlon 6%
%I
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 12009
Parks and Recreation Ontario
Page 94 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Finding 7: Even those who don't participate in recreation say they
benefit.
A full 73% who had not taken part in leisure
activities in the past year said they benefit
from the existence of those services. Clearly,
one does not have to be a user to recognize
benefits. The fact that recreation use and
perceived benefits are not necessarily linked
is significant, indicating awareness that
recreation provides benefits for both
individuals and the community.
Even without participating, did you receive
any benefit from the fact that the community
has these services?
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 95 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Support for Recreation and Parks
Finding 8: Ontario residents depend on public and community
agencies for recreation services.
Where are Ontario residents most likely to turn for recreational activities? 55% of
respondents rely a great deal on local government and community, non profit
recreation. This finding provides clear evidence for significant investment in community
parks and recreation facilities by all levels of government.
In addition, 38% of survey respondents said that friends and family are important for
recreation participation, suggesting that efforts at leisure education is making progress
in enabling people to become more self reliant in their recreation pursuits.
Friends and fa
Local aovamment parka/
services
ServksheUgIo Wcommunity
dubs
Private duce
..:.I fad06es
School
Comparison of dependence on various sources for
recreational activities
m A great deal 13 Somewhat oNot atall
66%
24%
46%
Employer 1696
096 10% 20% 30% 40% SO% 6096 7096 80% 9096 100%
Finding 9: Recreation and parks are not just for children. Parks use
is spread almost equally across all ages, and involvement
in recreation continues strong until late in life.
The notion that parks and recreation serves mainly children is perhaps the field's
biggest fallacy. Parks use is spread almost equally across the age continuum and
recreation services are used by all ages, decreasing marginally in the senior years.
It is true that households with families are more likely to use recreation and parks
services. In this survey as well,two- thirds of respondents with children living in the
house (62%), indicated their household members receive a great deal of benefit from
local parks, compared with about one -half (52 in households without children.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 96 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
50%
45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
How much do household members use local
parks, by presence of children In the household
No children in household 0 At least one child In household
46%
31%
12%
Not at all
How should local govemment parks and
recreation services be financially supported?
Ttriough mr
equal
comhur olio,
of taxes. nad
rt,er f ees
67%
Mortify
through
taxes
40%
29%
42%
Occasionally A great deal
Finding 10: Most Ontario residents would pay more taxes for
upgraded public recreation services.
On average, every Ontario resident pays about $150 a year in local taxes for recreation
and parks services. Upon hearing that estimate, four out of five respondents (81 said
their local services are worth it. In fact, 67% said
they would be willing to pay more if new or
improved recreation services were made
available. This willingness increased steadily
with income, but even three -fifths of those
earning less than $30,000 a year said they
would pay more.
If new or improved parks and
services were made available,
would you be willing to pay MORE?
Invited to suggest how these services
should be supported, 68% recommended
an equal combination of taxes and user
fees. A surprisingly large number (26%)
said taxes should be the primary means of
paying for services. Only 736 recommend-
ed relying mainly on user fees.
Rural residents and those without a park within walking distance
are less likely to agree that their local services are worth the current
tax rate.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
(7 1 )u or I(':f)O11( /(')1ls
�rlirl (I1('i' woo/J/4,
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00 1111 /)r0l'('(f c('r 1'l(0
ivcrc inilac /(r /e.
15
Page 97 of 266
e
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
16
Among the 19% who said public recreation and parks services aren't worth $150 a
person a year, over one quarter said their household doesn't use the facilities enough
and users should pay. One in four complained about the lack of programs or facilities,
which limited the variety and availability of services. Others cited the poor conditions of
existing facilities, questioned how the money was being spent, or said the amount is too
expensive for families.
Wouldn't make use of It
enough
Limited parks /facilities
Too expensive far
family
Poor conditions/care of
existing facilities
0%
Reasons these services are NOT worth $150
per year
5%
10%
15%
25%
28%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 98 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Recognized Community Benefits
Finding 11: The vast majority believes recreation and parks are
essential services that benefit the entire community.
Fully 98% of respondents said they believe the
community at large benefits either "a great
deal" (73 or "somewhat" (25 from local
parks. That left just 2% saying the
community receives no benefits.
Finding 12:
Nearly all Ontario residents recognize that losing
public parks, recreation programs or facilities would
have a significant negative impact.
No place for kids to go
Fewer options for fun
entertainment
Community effect If there were no public parks, recreation
programs or facilities
(5% Indicate no impact)
Fewer options for
exercise Hitness
Reduce quality of life
Increase crime /trouble
in community
Negative Impact on
community spirit
Boring place to live
Less access to nature/
outdoors
24%
16%
7%
5%
Degree to which you feel your community as a
whole benefits from your local park areas
A Ircal deal
73
0% 5% 10% 15% 20% 25%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Somewhat
Not at al
2%
To help pinpoint the roles played by recreation and parks, respondents were asked to
imagine Ontario without those services. Would the broader community be affected?
A full 95% said yes. They predicted losses in quality of life, emotional well- being,
community cohesiveness and spirit as well as reduced opportunities for physical
activity, entertainment and fun particularly for children.
Without parks and recreation services, respondents agreed that
communities would be affected by reduced quality of life, emotional
well being, community cohesiveness and reduced opportunities for
physical activity, entertainment and fun particularly for children.
Page 99 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Asked if the loss of public parks, recreation programs or facilities would affect their
individual and family lives, 72% indicated some serious impacts, including boredom and
fewer options for exercise. About one quarter said the impact would be minimal since
they would likely be able to provide for themselves.
Effect on household if there were no public parks,
recreation programs, or facilities
(28% inmate no impact)
Fewer options for fun t
entertainment
Fewer options for
exercise /fitness
No place for kids to go
Boring place to live
Less access to nature/
outdoors
Go elsewhere for
activities
Negative emotional
Impact
4%
ME 4%
10%
11%
5% 10% 15% 20% 25%
In short, whether or not they personally use recreation and parks services, most Ontario
residents recognize that the community is much better for having them. In order to
ensure sustainable funding, it is vital that decision makers appreciate and understand
the benefits that recreation provides to individuals and the community at large. With
this in mind, it is vital that all community partners work collaboratively to ensure that
their citizens reap the benefits of parks and recreation.
Finding 13: Ontario residents overwhelmingly recognize that
recreation and parks boost social cohesion and
quality of life.
A full 93% of survey respondents agreed that recreation and parks play an important
role in knitting communities together and enhancing quality of life. Their answers
indicate a strong understanding of how
recreation and parks are integral to social
change and community development.
Not only does a growing bank of research
corroborate the attitudes reflected here,
but the survey is internally consistent,
showing strong correlation between
those who report poor health, lower life
satisfaction and unhappiness and those
who say they are less likely to use parks
and /or participate in recreation activities.
Other research suggests causation flows in both directions: poorer health, less life
satisfaction and unhappiness prompt less use of parks services, which in turn
exacerbates whatever is wrong in life. Meanwhile,those who use such services
experience an increase in health status, life satisfaction and happiness. Such cycles
emphasize the important role recreation and parks play in people's lives.
Recreation programs, parks and facilities
make it easier to socialize and feel included.
eutraI
6%
Disagree
5%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 100 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Low life satisfaction and unhappiness prompts less use of recreation
and parks services, while those who use such services experience an
increase in health status, life satisfaction and happiness. Such cycles
emphasize the important role of recreation and parks in people's lives.
Finding 14: There's strong agreement that recreation contributes to
health and wellbeing.
Ontario residents overwhelmingly understand the connection between recreation and
health. A strong majority (79%) also realizes that recreation can help reduce the burden
on our healthcare system.
Recreation participation will make people less
reliant on the health care system.
Recreation participation is an important way
of ensuring that children and youth live
healthy lifestyles.
eotral
2%
Disagree
2%
Recreation participation contributes to an
individuals health and well- being.
Finding 15: Ontario residents are especially adamant about the
role of recreation and parks in fostering healthy
children.
Respondents felt particularly strongly about the positive effect recreation can have on
our youngest citizens.
Playgrounds and play facilities are critical to
our children's development and welfare.
Use of Benefits of local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Neutral
3%
Disagree
3%
Page 101 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Finding 16: Over three quarters of Ontario residents agree that
recreation is an antidote to crime.
Recreation particIpatlon Is a major factor in
mime prevention
Recreation Facilities and Parks in my
Community are Environmentally Friendly
The availability of recreation programs, parks
and facilities are Important in reducing crime
and vandalism
Agreement is less strong here than in other attitudes tested, yet three quarters of
respondents believe recreation programs help to reduce crime. Four out of five
residents believe that the availability of parks and recreation opportunities is an
important tool in reducing crime and vandalism in the community.
Finding 17: The majority of Ontario residents agrees that
recreation contributes to environmental stewardship.
Nine out of 10 Ontario residents (93%) agreed that parks contribute to the quality of the
environment, and nearly as many (92%) said their own community's parks and facilities
are environmentally friendly. Clearly, the public strongly believes that recreation and
parks are important components of environmental stewardship.
Parks make an important contribution to the
quality of the environment.
Neutral Neutral
4% 3%
Disagree Disagree
4% 4%
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 102 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Areas of Concern
Given this study's findings about the benefits Ontario residents realize from recreation
and parks, it's crucial to note that some sub groups are not benefiting equally from
those services. In particular, residents in rural Ontario, households living in poverty,
those challenged by disabilities and those with less education report reduced access
and Tess benefit from recreation and parks services. Let's look at three of those
populations in greater detail.
1. Rural Ontario
Rural residents are far less likely than their urban counterparts to have a park within
walking distance. More than one quarter of Ontario's rural residents have no park or
Park or playground within walking distance? %yes) playground within walking distance,
exe I tene compared to just 8% in Ontario's
largest cities. Even rural residents who
m+ have facilities within walking distance
report lower use and appreciation of
parks. Yet rural respondents share
urban opinions about the benefits of
„o< recreation. Thus a foundation exists
Less 20.00033 i00,000 too,000m soowoormreer for a greater investment in parks and
swam recreation in rural areas.
People using recreation services tend to be younger, more educated,
married, with children living in the household and above the
poverty line.
2. Below the poverty line
Respondents living below the poverty line share many positive attitudes about parks
and recreation with those living above the poverty line,though fewer of them have
parks within walking distance of their homes. They are less likely to take full advantage
of local park and recreation services.
Reliance on educational Institutions for
recreational opportunities
Below Poverty IJne °Above Poverty tine
18%
Not et all Somewhat
24%
42%
A great deal
They are somewhat more likely
than those living above the
poverty line to depend on
educational institutions. That puts
the onus on schools to serve the
needs of families in poverty and
on all recreation leaders to partner
with them. This is particularly
crucial in light of the strong
correlation between income levels
and well- being.
Use of Benefits of Local Govemment Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
e
Rt5tclr!tIS III rural
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Page 103 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
(,il tlr1 t/liil/tl
r((rr(uiull 1111(1
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Respondents living in poverty rated their overall life satisfaction significantly lower, and
are more likely to describe their health as fair or poor. Given the ability of recreation and
parks to mitigate poor health and improve life satisfaction, those living in poverty
represent a key target audience.
About two fifths (43 of respondents living below the poverty line
reported someone in their household has a physical or mental health
disability, compared to only 15% of the more affluent.
3. Living with a disability
Ontario residents living in households impacted by disabilities report barriers to using
parks and even greater barriers to engaging in recreation activities. They are more
likely to report that they had more time for leisure activities and to never feel rushed to
complete their daily activities. However, they did not use this available time for
recreation. They were less likely to report that their household member used nearby
parks and playgrounds or local government- sponsored recreation services.
reporting positive well- being, by presence of
household member with a disability
■Household member with disability El No disability
64%
49%
66%
reporting excellent reporting high life reporting high
health satisfaction happiness
These respondents exhibit
lower overall life satisfac-
tion, happiness and health.
Only about two- thirds
(62 viewed their health
fair, poor or merely good,
compared to just 36% in
households without a
disabled resident. Clearly
more work is needed to
make sure this population
benefits from the antidote
recreation can provide.
Summary
People of means are better able to access available recreation and
parks services, no matter who the provider. All recreation providers
need to ensure that everyone shares in the benefits associated with
engaging in parks, recreation and leisure services.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 104 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Expanding the Active Population
Across Canada, initiatives are being developed that aim to pull people off the couch and
into active and engaged lifestyles. This study gives us some direction about what works.
It's important to know which local public recreation activities are engaging the most
people. This study finds a mix of physical and social activities led by cultural events/
festivals and swimming /water parks.
Festival/ cultural events
Activity
Working out/aerobics
Local recreation programs Ontario residents participated In
o lndhddual
24%
Swimming/ water park 30%
Skating 15
Hocke 1611.11 20%
Soccer yam
Fitness/ exercise
Walking
Baseball
Camping
Hiking
Education /courses
Biking
Skiing/ anowboarding
Community/ charity events
1 4%
3
4%
3%
4%
3%
4%
4%
8%
s
Household members
35%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
What motivates people to sample new activities? Exercise, fitness and improved health
are among the most -often mentioned motivators. Friends are mentioned equally often,
with family and children close in line.
New activities tried in the last year
Percent Activity Percent
21% Dancing 5%
Skiing /cross- country Skating 5%
skiing /snowboarding 14% Tennis /squash /badminton 4%
Swimming 8% Yoga 4%
Jogging /running 7% Boating /kayaking /sailing 4%
Walking 6% Weight/Strength training 4%
Team sports 6% Educational /cultural 4%
Biking 5%
Use of Benefits of local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 105 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Three -fifths (58 of respondents said they did not engage in publicly- offered
recreation activities in the past year. What keeps them from participating? Each
rationale offers a cue regarding the three "Ps "of participation: price, promotion and
product.
Why I don't participate in local public recreation
Not enough tine 2 i%
Not interested al all 26%
or kite Information about programs 21
Participate In other activities already
Schedules not convenient
9%
10%
Ultte variety/ few ectivltles avaltebte WEN 7%
I can't because of a disability 5%
Lack of benaportetion 4%
Because of age
Too expensive IIII 3%
Health reasons 2%
0% 5% 10% 15% 20% 25% 30%
1 0Smleall
Asked whether they started a new activity within the past year, 21% of Ontario residents
said yes. That's down from 29% in the 1996 survey. The most frequently- mentioned
new activities were fitness related, perhaps reflecting recent increased focus on active
living. Respondents least likely to try new activities were divorced, separated, widowed
or those living in small /rural communities.
Why I begin new activities
To get or stay fit 19%
Something to do as a family 18%
For my health 18%
Friends drew me in 15%
Just wanted to 10%
Try something new 6%
Convenience/ close by 5%
Age 4%
Job/ School reasons 4%
Something to do 3%
Special/ community event 3%
Tadke advantage of the seasons 2%
Reduce stress/ relax 2%
Advised by professional 2%
0% 5% 10% 15% 20% 25%
1 asedeat1
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 106 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Repositioning
the Benefits of
Recreation and Parks
At the outset of this initiative more than a decade ago, research questions
were designed to examine some commonly -held beliefs and perceptions
about the value and benefits of recreation and parks and the role they play
in social, community and environmental growth and development. Here
are some key findings from the survey that will help local advocates
reposition the benefits and value of local parks and recreation.
1. Recreation is important in the "work -fife balance."
For the first time,the results of this survey suggest that the public believes leisure is
significantly more important than work a finding that has profound implications
for recreation, parks and leisure service providers.
2. Ontarians seek recreation opportunities in their communities.
A key focus of leisure education programs and enabling strategies over the past
decade was to encourage self reliance in meeting recreation needs. The results of
this survey suggest that this is happening, but while people depend on themselves,
their spouse and family members (self reliance) for recreation activities, they also
continue to rely most heavily on municipal and non profit recreation and parks
services in the community.
3. Recreation needs to be accessible to everyone.
The fundamental rationale for public recreation is to ensure equity and the
availability of service to those who would otherwise go without. This survey
indicates that not everyone in the community shares equally in the benefits
associated with parks use and recreation participation. People with a disability and
those living below the poverty line are examples of sub groups in the population
that are significantly less likely to use or report a benefit from recreation and parks
services or are underserved by the system. More needs to be done through
partnership and local community networks to coordinate services and maximize
opportunities to ensure that everyone has equitable access to recreation.
4. All Ontarians benefit from parks and recreation.
The use of parks and recreation services is spread almost equally across the age
continuum, with the exception of seniors. Use of services tends to decrease some-
what in later life. Seniors over the age of 65, for example, are least likely to use local
government recreation and parks services. Nevertheless, the notion that parks and
recreation is intended for and serves mainly children is perhaps the biggest fallacy
concerning these services in the mind of the public.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 107 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
5. Most people are willing to pay for public recreation and parks.
The findings indicate that the public is willing to pay as much or more than they
now pay through taxes to support public recreation and parks. Furthermore, they
support a combination of user pay policies and tax subsidies for these services.The
survey also shows that people will seek out recreation opportunities from a variety
of sources, highlighting the importance of planning that includes opportunities for
indoor and outdoor recreation.
6. Ontarians understand the wider benefits of parks and recreation.
Even those people who report that they don't use local recreation and parks
services recognize their value to the community.
7. Public space is vital to community health.
The vast majority of respondents (75 indicated that the absence of public parks
and recreation services would have a negative impact on them and their families.
Even those who saw no personal direct benefit believed the absence of recreation
and parks services would have a negative consequence and reduce the quality of
life in their community. Almost all respondents (97 agreed there would be
negative consequences for the community.
8. Participating in recreation is a key determinant of health status
and quality of life.
The survey results overwhelmingly (93 suggest that the public believes
recreation and parks have a positive impact on health, well -being and quality of life.
It is also evident that people who report poor health, lower life satisfaction and are
unhappy are less likely to use parks or participate in recreation activities. Other
research suggests that causation flows in both directions in this regard. That is,
those with poorer health, lower life satisfaction and who are unhappy are less likely
to use recreation and parks services and those who use such services are likely
experiencing an increase in health status, life satisfaction and happiness.
9. Local parks and recreation services have a vital impact on
community and social development.
Again, this study strongly indicates that the public believes recreation and parks
services have a positive impact on quality of life (92 the environment (91%), the
growth and development of children and youth (93 and can be a major factor
(73 in reducing crime and vandalism.
Use of Benefits of Local Government Recreation and Parks Service: An Ontario Perspective 2009
Parks and Recreation Ontario
Page 108 of 266
Agenda Item 6b) Howie Dayton, Chair, Ontario Task Group on Affordable Access...
Final dote
This survey is a barometer of the value that citizens in Ontario place on parks and
recreation services. The good news is that the barometer is on the rise: almost all
Ontarians understand the benefits of having access to parks,facilities and open spaces.
When we link these findings with the other compelling research that shows how
recreation contributes to physical and mental health, improves self- esteem, acts as a
protective factor for youth -at -risk and helps improve the circumstances for those living
in poverty, then we have a compelling case for investment. This study will help individ-
uals and community leaders position the benefits of recreation and parks with policy
makers in government, locally, provincially and federally.
This report also confirms that recreation and parks services are already playing an
important role in communities across Ontario, but there are opportunities to have an
even greater impact. If we are to stem the tide of rising obesity, chronic illness and
other social issues facing Ontario, then we must invest in parks and recreation services.
We must also ensure that there is equitable access for all Ontarians, ensure that our
parks are protected, and that our infrastructure and programs are responsive to
community needs.
Everyone has a stake in local recreation and parks, and everyone benefits with a higher
quality of life.
Use of Benefits of Local Government Recreation and Parks Service:An Ontario Perspective 2009
Parks and Recreation Ontario
Page 109 of 266
Agenda Item #Gb\- Howie Dayton, Chair, Ontario Task Group 0O Affordable ACceSg—
(HO 8
//al(,vum/om/
8\c/u//i arid Parks
!^n'ios: .\o )//koiv
Research
Harks and Recreation
Ontario, 2009
his project was completed
w,u` the v.wm. of the
Province of Ontario.
Page 110 of 266
Agenda Item 6c) Megan Porter, Ministry of Municipal Affairs and Housing, re:...
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Please Deliver To SVP REMETTRE A Township of Oro Medonte
Ministry of
Municipal Affairs
and Housing
Ministere des
Affaires municipales
et du Logement
NOTICE TO OGRA /ROMA 2010
CONFERENCE DELEGATES
e/r" Ontario
THE DELEGATION REQUEST FORM HAS BEEN POSTED
ONLINE AT htto: /www.mah.aov.on.cal
The Ontario ministers' meetings with municipal delegates will be
held on Monday, February 22 and Tuesday, February 23, 2010 at
the Fairmont Royal York Hotel in Toronto.
If your municipality wishes to meet with a minister or parliamentary
assistant, we encourage you to submit your delegation request form
no later than February 1, 2010.
We ask that you complete an online request form or fax your
request to the contact below. If you are requesting a meeting with
more than one minister, please complete ONE FORM PER
REQUEST.
Municipalities will be contacted by the respective ministries about
their requests and, if applicable, the meeting time and location,
approximately one week before the conference.
Thank you.
Contact:
Megan Porter
Ministry of Municipal Affairs and Housing
Telephone: 416-585-6280
Fax: 416 -686 -7292
megan.porter @ontario.ca
Page 111 of 266
0 edonte program
Township of ertormance 'Management ear 10 ogra l e tives
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with a year-end t Beth CAD and
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of leadership to d irect E aces each SNIT member by the SW the
tans by including initial b a is to be, received d by exercise.
Provision Transp ortation ncY Services, planning
the individual plans come
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administration and and
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strateg of the Strategic Plan
updating
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and strengthening of 201 coaching lec for t
Ra for Responsibility
1 Building on -going one-on-one
ent of individual u e
prioritize reports (i.e., 1. coaching, establishment
end of the 2
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and review of the and
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business plans a s trate9 a n d budge
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leadership s with Townsh laAFrova! prates
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PJiT skilU�rn� support to Council in the in ai work
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of the and 7 quarters)
jm tatem 2009', preparation initiatives to imp e y nt the Corporate
st t
completed in Council (for the without map
..ors with strategic initiatives, d\ identify on time 3. the
Sent, 2) develop 3) prioritize strategi constituents; work ort this objective to be pdifiGatlO��� devewv,,.- dbac
the end of quarter
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stage} Asset established
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capital basis 10; review mo nitoring o f mid year variance budge by year-end.
ti a mono c v t for lion t achieve a balance
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\111 ASSOCIATES
GAZA, HOW
Weight
3.0
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Status
2.0
2.0
Com ments
y- JAN -10
Township of Oro Medonte
CAO Application, Performance Management Program
Exhibit Number: 1.2
Prioritized Responsibility
(Prioritized for 2010)
Recommendations to Council covering the
attraction and retention of talent through
policies/practices on recruitment/selection,
compensation /benefits, training/ development
and the working conditions for the Township's
employees; recommendations to Council re:
corporate position /guidelines for contract
negotiations covering the Township's
collective agreements.
Acts as Chair, Township Emergency Response
Committee.
Implementation of Council directives and
decisions; follow -up on implementation with
initiation of corrective action where required.
Input to, and approval of quality assurance 10.
programs covering the delivery of service to
the public by various Township Departments;
review of re- occurring customer complaints.
Liaison with regulatory officials /agencies at the 11
federal, provincial and municipal levels.
Title: Proposed 2010 Work Objectives
2010 Objectives
7. Completion of the on -going implementation of the Performance
Management Program for Director, Manager, and Supervisor Level
employees with skill -based and performance -based pay fully implemented
by the end of the 3` quarter for all management staff; on -going provision of
in -house and external training as required to close identified skill gaps;
extension of the Performance Management Program application as feasible
to the union positions during the 2 and 3rd quarters; submission of a report
to Council by year -end on the results achieved to date; favourable
comments from Council on progress made throughout 2010.
8. By the end of the 1 quarter, completion of a comprehensive emergency
response exercise to test/confirm the Township's response capabilities (pre
G8); exercise to be fully coordinated with the Office of Emergency
Management (Ontario) and representatives from the District of Muskoka;
favorable comments to be received from Council and provincial /District
officials and representatives.
9. Overall direction for the completion of special projects and improvement 3.0
initiatives mandated by Council including: 1) Corporate Communications
and Marketing Plan, 2) Georgian Valley Project (Skyline International), 3)
Simcoe Area Growth Plan, 4) Legal Services review with recommendations
to improve cost effectiveness, 5) Engineering Services review with
recommendations to improve cost effectiveness, 6) achievement of WSIB
Audit improvement targets, 7) safety /loss prevention initiatives by
Department, 8) employee engagement and communications initiatives; work
on these projects to be completed on or before established target dates and
approved by Council without major modifications /revisions.
Development and implementation of a Corporate Administrative Services
review including an examination of work process, potential for work sharing
and improved service delivery, need for cross training and opportunity for
value added improvements; work on this objective to be completed
according to established schedule with positive comments from Council on
improved service delivery.
Continuation in 2010 of the proactive program started in 2009 to establish
federal and provincial contacts at the policy and working level in order to
influence policies affecting Township operations, administration and service
delivery as well as capitalizing on grants /submissions potentially available
to the Township; preparation of a year -end report to Council summarizing
action undertaken and results achieved; climate of governmental relations
to be assessed by Council as positive and continuing to improve.
Completion
Weight Status
2.0
2.0
1.5
1.5
GAZDA, HOULNE ASSOCIATES INC.
19-JAN-10
Comments
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Page 11
Agenda Item 8b) Report No. 2010 -01, Paul Gravelle, Director of Finance /Treas...
Report No.
FI2010 -01
Meeting Date:
January 20, 2010
lotivnship of
REPORT rite
To:
Committee of the Whole
Subject: Statement of Motion
Investment Activities
RECOMMENDATION(S): Requires Action
Proud Heritage, Exciting Future
Prepared By:
Paul Gravelle
Roll R.M.S. File
For Information Only
It is recommended that:
1. Report F12010 -01 relating to investment activities to December 31, 2009 be
received.
BACKGROUND:
The Municipal Act requires the Treasurer to report annually to Council on investment
activities.
ANALYSIS:
Accordingly, please find attached the Statement of Investment Activities for the year
ending December 31, 2009.
FINANCIAL:
None
POLICIES /LEGISLATION:
Municipal Act
FINANCE January 20, 2010
Report No. FI2010 -01 Page 1 of 2
Page 118 of 266
Agenda Item 8b) Report No. 2010 -01, Paul Gravelle, Director of Finance /Treas...
CONSULTATIONS:
None
ATTACHMENTS:
Statement of Investment Activities
CONCLUSION:
Report F12010 -01 be received as information only.
Respectfully submitted:
Paul Gravelle
Director of Finance/Treasurer
SMT Approval 1 Comments: C.A.O. Approval Comments:
FINANCE January 20, 2010
Report No. F12010 -01 Page 2 of 2
Page 119 of 266
Agenda Item 8b) Report No. 2010 -01, Paul Gravelle, Director of Finance/Treas...
TOWNSHIP OF ORO MEDONTE
STATEMENT OF INVESTMENT ACTIVITIES
FOR THE PERIOD OF OCTOBER 21,2004 TO DECEMBER 31,2009
$500,000 GIC Royal Bank
Interest Payable 3.55%
Purchased October 21, 2004
Maturity date October 21,2009
($100,000 maturing annually)
$500,000 GIC Royal Bank
Interest Payable 3.10%
Purchased September 12,2005
Maturity date September 15, 2010
($100,000 maturing annually)
$100,000 GIC Royal Bank
Interest payable 3.70%
purchased October 21, 2005
Maturity date October 21, 2010
$100,000 GIC Royal Bank
Interest payable @4.25%
purchased October 21,2006
Maturity date October 21, 2011
Interest Interest if Prior 01/01/2009
Earned funds left in Variance Report to
bank account 31/12/2008 31/12/2009
53,250.00 48,208.20 5,041.80 2,774.10 2,267.70
44,334.26 48,453.35 4,119.09 8,116.37 3,997.28
15,519.72 12,633.10 2,886.62 100.02 2,986.64
13, 576.71 8,932.00 4,644.71 1,108.06 3,536.65
Additional interest revenue due to
investment activities 8,454.04 4,334.23 12,788.27
Page 120 of 266
Agenda Item 8c) Report No. FI 2010 -02, Paul GraveIle, Director of Finance /Tr...
Report No.
FI 2010 -02
Meeting Date: Subject:
January 20, 2010
Roll
It is recommended that:
BACKGROUND:
Batch No.
Cheaue Reaisters:
REPORT
To: Prepared By:
Committee of the Whole Janice MacDonald
Statement of Accounts
December 31, 2009
1. That Report No. FI 2010 -02 is received.
2. The accounts for the month of December 2009 totalling 5,518,143.83
are received.
Following is the statement of accounts for the month of December.
Date Amount
RECOMMENDATION(S): Requires Action For Information Only
AC00573 December 02, 2009 87,492.70
A000419 December 02, 2009 3,000.00
A000420 December 02, 2009 3,000.00
AC00574 December 09, 2009 4,835,409.68
AC00575 December 16, 2009 143,169.69
AC00576 December 22, 2009 167,218.83
AQ00421 December 23, 2009 2,680.83
droll:
PR00441 December 05, 2009 122,716.92
PR00447 December 19, 2009 145,041.89
Proud Heritage, Exciting Future
Motion
R.M.S. File
X
5,241,971.73
267,758.81
FINANCE January 20, 2010
Report No. 2010 -02 Page 1 of 2
Page 121 of 266
Agenda Item 8c) Report No. Fl 2010 -02, Paul Gravelle, Director of Finance /Tr...
Credit Card Resisters:
AE00238 December 28, 2009 414.39
AE00239 December 28, 2009 4,360.97
AE00240 December 28, 2009 1,664.13
AE00241 December 28, 2009 164.50
AE00242 December 28, 2009 225.41
AE00243 December 28, 2009 1,778.12
ATTACHMENTS:
Cheque Registers.
CONCLUSION:
That the accounts for the month of December are received.
Respectfully submitted:
8.413.29
Total: S 5.518.143.83
Janice acDonald,
Accounting Clerk
SMT Approval Comments: 1 C.A.O. Approval Comments:
FINANCE
{wK
January 20, 2010
Report No. 2010 -02 Page 2 of 2
Page 122 of 266
Agenda Item 8d) Report No. Fl 2010 -03, Paul Gravelle, Director of Finance/Tr...
Report No.
FI2010 -03
Meeting Date: Subject: Report on Tax Motion
January 20, 2010 Arrears
Roll R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report FI2010 -03 be received.
BACKGROUND:
N/A
POLICIES /LEGISLATION:
Municipal Act
REPORT
To:
Committee of the Whole
:t otvraslJip of
Prepared By:
Paul Gravelle
Proud Heritage, Exciting Future
x
The Municipal Act requires the Treasurer to report annually to Council on the status of
tax arrears.
ANALYSIS:
Accordingly, please find attached a Report on Tax arrears as at December 31, 2009.
FINANCIAL:
Finance January 20, 2010
Report No. F12010 -03 Page 1 of 2
Page 123 of 266
Agenda Item 8d) Report No. Fl 2010 -03, Paul Gravelle, Director of Finance/Tr...
CONSULTATIONS:
None
ATTACHMENTS:
Report on Tax Arrears
CONCLUSION:
The attached report be received as information.
Respectfully submitted:
6ut�
Paul Gravelle
Director of Finance/Treasurer
SMT Approval Comments: C.A.O. Approval Comments:
Finance January 20, 2010
Report No. F12010 -03 Page 2 of 2
Page 124 of 266
Total current taxes ols as
of total taxes levied
Total o/s as of total
taxes levied
Total taxes levied
Number of properties 2 years
or more in arrears
prepared January 6, 2010
by Paul Gravelle, Treasurer
TOWNSHIP OF ORO MEDONTE
REPORT ON TAX ARREARS
AS AT DECEMBER 31,2009
2009 2008
TAXES PENALTY TOTAL TAXES PENALTY TOTAL
INTEREST INTEREST
BALANCES OUTSTANDING
Current year 1,596,558 91,397 1,687,955 1,554,391 84,650 1,639,041
Arrears -1 year 662,592 103,011 765,603 681,518 98,781 780,299
Arrears 2 years 294,555 74,797 369,352 326,908 76,234 403,142
Arrears 3 years prior 132,051 45,481 177,532 97,522 30,585 128,107
2,685,756 314,686 3,000,442 2,660,339 290,250 2,950,589
5.52% 5.53%
10.38% 10.50%
28,917,399 28,101,780
156 144
Agenda Item 8e) Report No. CS 2010 -03, Doug Irwin, Director of Corporate Ser...
Report No
CS 2010 -03
REPORT
Meeting Date: Subject:
January 20, 2010 2010 Committee of the Whole
and Council Meeting
Roll Cancellations
RECOMMENDATION(S): Requires Action' X I For Information Only
It is recommended that:
To:
Committee of the Whole
1. Report No. CS 2010 -03, Doug Irwin, Director of Corporate Services /Clerk re: 2010
Meeting Cancellations be received and adopted.
2. That the following meetings be cancelled.
October 20, 2010 Committee of the Whole
October 27, 2010 Council
December 1, 2010 Committee of the Whole
December 8, 2010 Council
BACKGROUND:
Proud Heritage, Exciting Future
Prepared By:
Doug Irwin
Motion
R.M.S. File
3. That the Committee of the Whole, followed by a Special Council meetings
scheduled for August 18 be rescheduled to Wednesday, August 11, 2010.
4. And Further That staff and the public be notified accordingly.
In previous years, Council has approved the cancellation of Council and Committee of
the Whole meetings due to the timing of events, including municipal elections.
Corporate Services January 20, 2010
Report No. CS 2010 -03 Page 1 of 3
Page 126 of 266
Agenda Item 8e) Report No. CS 2010 -03, Doug Irwin, Director of Corporate Ser..,
ANALYSIS:
August. 2010 Meetings
The 2010 AMO Annual Conference being hosted by the City of Windsor and the County
of Essex is being held on August 15 -18, 2010.
The Township's Procedural By -law No. 2008 -109, Section 3.2 d) indicates "During the
months of July and August, a Committee of the Whole, followed by a Special Council
meeting, to ratify the decisions of the Committee of the Whole, shall be held on the
Wednesday of the week, in which the 15 day falls between Sunday and Saturday,
commencing at 9:00 a.m."
To accommodate members of Council's attendance at the AMO Annual Conference, it
is recommended that the August 18, 2010 Committee of the Whole and Special Council
meetings (to ratify the decisions of the Committee of the Whole meeting) be
rescheduled to Wednesday, August 11, 2010.
October. 2010 Meetings
The 2010 Municipal election will be conducted on Monday, October 25, 2010.
It is recommended that the October 20, 2010 Committee of the Whole meeting (5 days
before the election) be cancelled and that the October 27, 2010 Council meeting (2
days after the election) be cancelled.
December, 2010 Meetings
The term of office for the New Council commences on December 1, 2010.
The Township's Procedural By -law No. 2008 -109, Section 3.1 indicates the Inaugural
Meeting of Council shall take place at 7:00 p.m. on the first Tuesday of December
following a regular election.
It is recommended that the December 1, 2010 Committee of the Whole meeting (6 days
before the Inaugural meeting) be cancelled. It is further recommended that the
December 8, 2010 Council meeting (1 day after the Inaugural meeting) be cancelled.
A draft calendar outlining the above is attached as Attachment 1.
FINANCIAL:
None
Corporate Services January 20, 2010
Report No. CS 2010 -03 Page 2 of 3
Page 127 of 266
Agenda Item 8e) Report No. CS 2010 -03, Doug Irwin, Director of Corporate Ser...
POLICIES /LEGISLATION:
Procedural By -Law No. 2008 -109
CONSULTATIONS:
None
ATTACHMENTS:
Attachment 1 Draft calendar
CONCLUSION:
The above -noted recommendations will accommodate members of Council's
attendance at the 2010 AMO Annual Conference date and assist with the planning and
coordination of the 2010 municipal election.
Respectfully
J.�ougl:s 1
rector of Co •orate Services /Clerk
C.A.O. Aanroval Comments:
miffed:
Corporate Services January 20, 2010
Report No. CS 2010 -03 Page 3 of 3
Page 128 of 266
Agenda Item 8e) Report No. CS 2010 -03, Doug Irwin, Director of Corporate Ser...
Sun I Mon Tue
1 2 3
8 9 10 11 12 13 14
Committee of the
Whole
Special Council
15 16 17 18 19 20 f
Committee of the
I Whole
AMO Ant 'dal Conference' Windsor RE SCHEDULED
Special Council
RE SC
22 23 24
29 30 31
Sun
3
31
Wed
4
Mon Tue Wed I Thu I Fri
4 5 6
Committee of
the Whole
10 11 12 13
Council
17 18 19 20
Committee of
the Whole
CANCEL
24 25 26 27
Election Council
Day CANCEL
Thu
1 Fri Sat
5 6 7
1 A cnchrr ,2
26 27 28
Sat
2
7 8 9
14 15 16
21 22 23
28 29 30
Page 129 of 266
Agenda Item 8e) Report No. CS 2010 -03, Doug Irwin, Director of Corporate Ser...
Sun
Mon I Tue
Wed
1
Committee of
the Whole
CANCEL
5 6 7 8 9 10 11
Inaugural Council
Meeting CANCEL
7:00 PM
12 13 14 15 16 17 18
Committee of
the Whole
Special Council
19 20 21 22
Thu Fri I Sat
2 3 4
23 24 25
26 27 28 29 30 31
Page 130 of 266
Agenda Item 8f) Report No. HR 2010 -001, Tamara Obee, Manager Health
Safety...
Report No.
#HR 2010 -001
Meeting Date:
January 20, 2010
REPORT
Health Safety Update
Roll R.M.S. File
RECOMMENDATION(S): Requires Action
It is recommended that:
BACKGROUND:
To:
Committee of the Whole
Subject:
Township o_ f
Proud Heritage, Exciting Future
X
Prepared By:
Tamara Obee
Motion
For Information Only
1. Report HR 2010 -001 be received and adopted;
2. That POL- HS- 2 -01 -01 as amended be enacted effective February 1, 2010;
3. That the Mayor, CAO and Senior Management Team sign the 2010 Corporate
Health Safety Policy Statement to be posted in all work areas of the Corporation
4. That Council considers Health Safety a key Corporate priority.
The Township of Oro Medonte Council, Chief Administrative Officer, Management, and
Staff have a significant responsibility under the Occupational Health Safety Act to
ensure the safety and wellbeing of all workers and the workplace during the execution
of municipal business.
Early in 2008, the Municipality hired a Consultant to conduct a voluntary Workwell Audit
to identify areas that required improvement in the Health and Safety program. The
report of the Consultant was presented to Council in February 2008.
As a result of the voluntary audit the Township undertook extensive enhancements to
the Corporation's health and safety program. Significant efforts were undertaken by a
health safety audit committee of employees to review and establish health and safety
policies and procedures for the Municipality.
During the review process by the health and safety audit committee the municipality
was advised that a Workwell Audit would be undertaken by the WSIB.
HUMAN RESOURCES January 20, 2010
Report No. HR 2010 -001 Page 1 of 3
Page 131 of 266
Agenda Item 8f) Report No. HR 2010 -001, Tamara Obee, Manager Health
Safety...
ANALYSIS:
The WSIB Workwell Evaluator evaluated the Township's workplaces on August 19
20, 2009. During the audit, the Evaluator, through a series of questions, measured the
elements of the Township's occupational health and safety program. The questions
assisted the Evaluator to determine which areas require further investigation. A score
of 75% is required to pass the Workwell Audit. An organization that does not pass the
initial Workwell Audit is provided 6 months to improve their Health Safety Program. If
an organization does not, during their subsequent evaluation, meet the 75% required to
pass the Workwell Audit, a premium surcharge will be applied. The change ranges from
10 to 75% of WSIB annual premiums depending on the level of shortfalls.
The Township of Oro Medonte did not meet the 75% requirement and did not pass the
initial WSIB Workwell Audit. A report was generated by the Evaluator outlining areas
requiring further improvement and recommendations for such improvement.
The Evaluator's report was received in late fall and a WSIB Workwell Audit Plan has
been established. The Audit Plan has been received and reviewed by the members of
the Joint Health and Safety Committee and the Senior Management Team. The WSIB
Workwell Audit Plan provides focus and direction on the areas of improvement the
Municipality will undertake over the next six months. Following the audit plan will equip
the Township to be successful during the next Workwell Audit scheduled for June 2010.
Confidential attachments detailing the Evaluation and WSIB Workwell Audit Plan are
provided under separate cover.
The Occupational Health and Safety Act also requires that the Township's Health and
Safety Policy must be reviewed and reposted on an annual basis. The policy has been
reviewed and minor changes have been made. Attached for Councils consideration is
the updated Township of Oro Medonte's Health and Safety Policy Statement.
FINANCIAL:
Funding for the work required within the WSIB Workwell Audit Plan is included within
the approved 2010 operating budget.
POLICIES /LEGISLATION:
Occupational Health Safety Act
Health Safety Policy Statement
HUMAN RESOURCES January 20, 2010
Report No. HR 2010 -001 Page 2 of 3
Page 132 of 266
Agenda Item 8f) Report No. HR 2010 -001, Tamara Obee, Manager Health
Safety...
CONSULTATIONS:
WSIB Workwell Evaluator
Chief Administrative Officer
Senior Management Team
Joint Health Safety Committee
ATTACHMENTS:
POL- HS- 2 -01 -01 the Corporation of the Township of Oro Medonte Health Safety
Policy Statement
Confidential attachments detailing the Evaluation and WSIB Workwell Audit Plan are
provided under separate cover
CONCLUSION:
The Township of Oro Medonte remains committed to the safety of our workers and over
the past two years has and continues to make significant improvement to the Health
Safety program.
Respectfully submitted:
r lo_etJ
Tamara Obee CHRP
Manager Health Safety, Employee Relations
SMT Approval Comments: C.A.O. Approval Comments:
HUMAN RESOURCES January 20, 2010
Report No. HR 2010 -001 Page 3 of 3
Page 133 of 266
iCodes° User�iGroup
A Coldwater District Agricultural Society
B
Couchiching Jubilee House
C Crime Stoppers
D lGilda's Club Simcoe Muskoka
E Hospice Simcoe last requested 2007)
F Orillia Housing Resource Centre
G Oro Agricultural Society
H Oro Horticultural Society
I Oro Station Community Hall
Oro Medonte 77's
J Oro Medonte Minor Sports Association
K Rugby Community Hall
L Simcoe County Plowmens Association
M Telecare Orillia Distress Line
Totals
2010 Grant Subsidy Requests Budget Allocation
Requested Amount
20 09 Grant
Approval?Amount''
2009 Grant
Requested Amount
2010 Grant
500.00 200.00 500.00
750.00 500.00 600.00
3500.00 200.00 3600.00
1000.001 200.001 1000.00
I I
1000.00
500.00
1249.00 500.00 500.00
3613.50 2000.00 2000.00
1500.00 1500.00 2100.00
0.00 0.00 3780.00
2500.00 1500.00 2500.00
200.00 200.00 200.00
1500.00 100.00 2000.00
16312.50 t 1 20280.00
2009
Request
1433.00
1513.50
2624.00
5570.50
2010',
subsidy Request.
3631.00
1613.50
2436.00
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Organization
Name
Address
TOWNSHIP
THE CORPORATION OF THE
AUG 1 8 2009
APPLICATION FOR GRANT /SUBSIDY 2r=__'!'` iiP
Instruptions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
6 y p. P A 1Ji SAC i C l� c c t t `a_b o 4
City LIIeJ Prov. (N Postal Code LO f,. F-0 0
Contact VM {'c'V11 c ;(/h(y �eaSiwec 1 Telephone 35 F Juos
E -mail C.t�` 6 iNip.� PA (4 6 IaVY}f) CGi Fax SE> 5L2-1_
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee
Members OO Residents 1.I j 4 If Applicable N1_6
Geographic Area r Date
Served NEI c-VIR Jim toe Formed
Outline the mission, purpose and objectives of your organization.
148 Line 7S.,Box100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
C11S�S!!1
r \r LeArest ?r( o 'On �nv> F S i n aLdd
G V A" Eu `t-Vie S .vI n A a cri ri r o e i c
.or
Page 135 of 266
G>
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
Autti +nn U1¢;t Ica r Vri i r
�P,rvi P-rea vorvmt n in h; 3∎A-s
ehe 1. S A- b\ 1eAct� for r 4ut
ramaS
of individuals served: 4ex IltY1to 006 c r_ 5000 Xhkb\r or Oo r
MAIN
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant V
Amount Requested: )n Pd
61,t1 (1..v ri_C t i C dei C`s
.reer �css:ble)
Subsidy
a)
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
13 C o vt -e m Or -e 4 i -P eV fAryk S tbial
lh ci.Skr ve lare it, Q SLOP `r -tti AI Or i ra h Vi riem merti,
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Page 136 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township?
m16b 00
Amount Approved: D 0
Amount Requested:
PART.D IG ATURE OF AUTHORIZED OFFICIAL(S1
For office use only
Approved:
Amount
Year of Request: ,DO 0
Year of Approval: ,200 Cj
l
c vi, r e r Date: l' f Dl E d9
Name Position
Date:
Denied:
Date:
Name Position
a)3
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more If required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 137 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
APPENDIX "A"
OA FINANCIAL INFORMATION
ORGANIZATION NAME: q2( A 64A
0ttkAr5 4'rve \o w-efi r\o\ o
0.e,Y e C ,'A hex- -e h e en
nand a,‘ i tire- s our--e flo k ava'Abilke
r 4"\6` 1∎ccc ct� W 1
ni can i S d e
1S'h• ise�l ok` %%�e.0 1st.
t \N ea he,a d —r.od e"' a
Page 138 of 266
a)
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
CURRENT FISCAL YEAR: Year:
REVENUE: ∎-S (k,(f
Source: Amount:
EXPENDITURES:
Item:
01 e FOCIr Wee -t -erg s i t s \Neeluilci SeP 1 em1 r
D00 Vi r1 Bc e-s flak aver ►cti'
nar`ra(a.1 �2 En C.i�. A A 3% 4.
TOTAL:
'1 ¢n") 0n
C e Atrna e.cf)
Amount:
inxi ll rnrast -rtkwe 4-S
r S 0. iVdeklf634 eo'+-
Signatures
TOTAL:
SUMMARY:
=urtutSjurplus o defici rom
previous year:
P 1.01j Revenue
Sub Total
Minus Expenditures
BALANCE:
15,5106.17
'10 00 p- 0
lad, ',00. 00
\35t0 w
44
NEXT YEAR PROPOSED: Year: 7 in
REVENUE:
Source: Amount:
EXPENDITURES:
Item:
TOTAL
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Exp. Expenditures
BALANCE:
ICS. ('1Q
Amount:
TOTAL: 1r o' rt 1 o C)
(010 e e eacci
n n
toS0OOe[°1O
c 1 -71.1
Date:. i.,( //i
Page 139 of 266
a) 5
Coldwater District Agricultural Society
Balance Sheet As at 31 Dec, 2008
ASSET
ASSETS
Cash In Bank 19,582.39
Cash For Deposit 80.00
P/Y Outstan(ing Cash Prize 58.50
Total Cash 19,720.89
Inv- Emergency Fund Part 1 0.00
inv- Emergency Fund Part 2 0.00
Inv Operating Fund 20,000.00
Inv Secured 20,000.00
Total Investments 40,000.00
Accounts Receivable 500.00
TOTAL ASSETS 60,220.89
TOTAL ASSET 80,220.89
LIABILITY
LIA9tLITES
Accounts Payable 1,151.12
TOTAL LIABILITIES 1,151.12
TOTAL LIABILITY 1,151.12
EQUITY
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
EQUITY
Retained Earnings 74,332.87
Current Earnings 15,262.90
TOTAL EQUITY 59,069.77
TOTAL EQUITY 59,089,77
LIABILITIES AND EQUITY 60,220.89
8 TZ9SSEBSOG
aOUad II940a
a)(0 Page 1
Wd0Z =T scloa dos IT
Page 140 of 266
REVENUE
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Coldwater District Agricultural Society
Income Statement 01 Jan, 2008 to 31 Dec, 2008
REVENUE
Fees Exhibitor $6) 1,622.00
Entry Fees 3,880.50
Blank Account 140.00
Total Fees 5,822.60
Grant -Prov. of Ontario 3,406.13
Grant -Cty of Simcae 750.00
Grant -Twp Oro- Medonte 200.00
Grant -Twp of Severn 1,000.00
Total Grants 5,356 13
Gate Fees FRI 17,809.00
Gate Fees SAT 11,347.00
Gate Fees SUN 4,952.96
Total Gate Fees 34,108.96
Vendors Inside 2,446.00
Vendors Outside 3,838.00
Total Vendors 8,084.00
Events 40.00
Donations 1,394.29
Sponsorships 10,923.50
Pony Rides 0.00
Crown Anchor 100.00
Midway 6,843.43
Food Booth 0.00
Subtotal Events 6,943.43
Interest Famed 2,360.72
TOTAL REVENUE 72,833.53
TOTAL REVENUE 72,833.53
EXPENSE
EXPENSES
Insurance-Officer/Director 1,134.00
Insurance General Liability 0.00
Insurance- Building 973.85
Total Insurance
Honorariums 1,950.00
Affiliation/Membership Dues 50.00
SOCAN Fee 40.35
OASS Partnership Program 0.00
Office Supplies 564,67
Postage/Courier 840.96
Phone 81.13
Meeting Room Rental 150.00
Bank Fees 738.07
Annual Audit 133.90
Advertising/Promotion 2,620.37
Decoration 77.18
Internet/Web 114.48
Fair Donations/Grants 975.00
Gifts/Thanks 85.00
Conferences/Seminars 1,030.54
Mlteage 78.90
Travel 185.50
Meals 1,093.50
Advance 2.072.00
Annual Dinner 150.00
Total Administration
Rentals Indoor 0.00
Rentals- Outdoor 1,697,50
Rental- Equipment -Gate 0.00
6'd TZSSSE8SOL
2,107.85
13,031.54
acuad T T e,.rog
WdOZ :T 6002 daS IT
Page 141 of 266
o) age 1
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Coldwater District Agricultural Society
Income Statement 01 Jan, 2008 to 31 Dec, 2008 1
Rental -Building -Gate 0.00
Rental- Grandstand 4,420.56
Rental Portable Toilets 1,073.10
Rental -Music 0.00
Total Rental Expense
Gate Wrist Bands 505.37
Gate Staff 3,055.50
Total Gate Expense
Prizes- Ribbons/Stickers 1,449.38
Prizes-Trophies/Plaques 233.51
Prizes-Cash (Adult/Youth) 16,152.62
Prizes -Cash (School) 32950
Prizes Gift Certificates 0.00
Prizes Sponsorship Wieners 81.10
Total Prizes
Printing School Children's Books 1,608.32
Printing -Adult Prize Books 1,620.30
Printing- Photcopies 34.00
Printing Posters/Signs 987.48
Printing -Entry Forms/Tags 766.14
Printing- Cards/Passes/Pamphlets 591.78
Printing -Other 412.42
Total Printing Expense
Antique Tractor/Truck Put 0.00
Demolition Derby 0.00
Entertainment 650.00
Blank Account 0.00
Dog Show 0.00
Antique Appraisals 11500
Parade 210.50
Spectal Exhibits 100.00
Total Event Expense
Cleaning Supplies 1,113.35
Judges 2,325.00
Ribbon Buy Back 74.00
Vet/Animal Supplies 336.00
Operation Suppies 1,781.94
Repairs Maintenance 1,053.09
Utilities 0.00
Security 2,470.50
Fuel 291.48
Sound System
Waste Disposal 483.91
Total Fair Operations Expense
Misc. Expense
Fairground Improvements
TOTAL EXPENSES
OT d
7,191.16
3,580.87
18,245.11
6,020.44
1,075.50
9.445.36
483.91
850.00
28,084.699
88,096.43
TOTAL EXPENSE 88,096.43
NET INCOME 15,262.90
T29SSE8SOL aouaJ TTeuog
Wd02 :T 6002 daS TT
Page 142 of 266
Page 2
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
PO Box 339
Coldwater ON
LOK 1E0
September 11, 2009
Coldwater District Agricultural Society
The Corporation of The Township of Oro- Medonte
148 Line 7 S
Box 100
Oro, ON
LOL 2X0
Attention: Shawn Binns
CC: Sandy
Re: Budget Call for 2010
I am writing to you on behalf of the Coldwater and District Agricultural Society.
The Coldwater Fall Fair is one of the best area agriculture events with over 6,300
visitors and exhibitors. It is always held on the last full weekend in September.
We are asking if you would consider supporting our Fair with a grant similar to the
amount given in past years.
The grants that we receive insure that our Agricultural Society is able to encourage
interest, promote improvements in and advance the standards of Agriculture, Domestic
Industry and Rural Life, now and in the future.
We thank you in advance for your time to review our request and look forward to
hearing from you.
Sin ely
n
Treasurer
Coldwater District Ag ricultural Society
Submitted by fax September 11 2009
z•d I29SSEBSOG
aoue j T I e.aog
Phone: (705) 538 -2111
E -mail: coldwaterfairiyahoo.ca
Wd6T :1 sopa daS IT
Page 143 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Township of
Proud Heritage, Exciting Future
APPLICATION FOR GRANT /SUBSIDY
Instru Lions: In order to process the application, Appendix "A" Financial Information must be
completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name Couchiching Jubilee House
Address P.O. Box 272
City Orillia Prov. Ontario Postal Code L3V 6J6
Contact Mrs. Gill Tilimann Telephone (705)3264337
E -mail a tiilmannehotmail.com Fax (705) 326 -2767
PART B ORGANIZATION GENERAL INFORMATION
Number of NW Out of Town
Members Residents
Geographic Area
Served Orillia and area (also women seeking to live in area)
Outline the mission, purpose and objectives of your organization.
Membership Fee
If Applicable
Date
Formed September 2001
Our stated mission: Empowering vulnerable women to improve their quality of life through a program of
individualized support and transitional housing.
b)
Couchiching Jubilee House has some news! Later this fall our Board is officially introducing our "Post
Resident Program" which includes: weekly post resident support group, monthly Family Kitchen, Wraparound
meeting upon request, invitations to special events, community supports, access to educational grants, and on-
going support from staff and volunteers.
When Jubilee House opened its doors in the community of Orillia, Ontario in September of 2001, the founders
envisioned a place for four families to find shelter and support. Since that time 48 women and 57 children have
called the four- apartment house "home Many of these families still need the Jubilee House "extended family"
of volunteers, staff and community professionals even after they have left our home. Our new program will
enable them to keep in touch with our staff, volunteers and peers as they settle into the community
Women in transition come from a variety of situations. Some have been abused, some separated from a partner.
Others might be a young mother without support, or homeless. All of these women come to Couchiching
Jubilee House with the desire for a fresh start and the support of caring staff, volunteers and professionals.
Page 144 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
Registered Charity 87282 4610 RR0001
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
Couchiching Jubilee House serves families that are homeless or at risk of being homeless. Many of our
families move from rural settings to attend a school, seek employment, or find housing accessible to public
transportation. Isolation is a big part of the issues involved in poverty and homelessness. 40% of our families
have come to the Oriliia area to find refuge at Green Haven Shelter. Couchiching Jubilee House is available to
anyone seeking safe, secure housing and individualized support.
Our women and families become active, participating members of our larger community. Everyone benefits
when a community family finds sustainable housing, reenters the work force, attends school, or find consistent
day care.
of individuals served:
4 women and 5 children are currently in the house
48 women and 57 children are eligible to attend post resident programs
4 women are on the waiting list; one pregnant teenager, two with dependent children, and one 57 year old.
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Page 145 of 266
Application is for a (please check) Grant v
Amount Requested: $600.00
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (Le. project or
event description, time frame, community benefits).
Each year at least seven families leave the safety of Couchiching Jubilee House and venture out into their own
sustainable housing. These women have succeeded in reaching many of their goals: education, employment,
parenting classes, children in day care, improving their self esteem.
Grant monies would be used for our "Post Resident" program. This newly recognized program has been made
available to the families after they leave CJH. As outlined in the attached brochure, this "Post Resident
program includes weekly group, social activities, and moving help as well as access to an education fund, an
emergency fund, and staff, volunteers and many community resources.
The costs of reentering independence are varied: deposits for utilities, phone set up costs, moving costs, food
staples, and furniture and household needs. Our volunteers and staff work to make the transition as smooth as
possible and help the women access resources available at Goodwill, Salvation Army, local food banks, etc.
Our funds are available for resources not provided in the social service areas.
This grant would help cover costs that are incurred in the move into sustainable housing, and to help offer
supports for the emergencies faced by the post residents. Solving problems while they are small helps avoid
major disasters and crises that may result in the return to homelessness.
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Not at this time.
Previous grants /subsidies from the Township?
Amount Requested: 750.00 (2009)
Amount Requested: 600.00 (2008)
Amount Date:
Amount received: 500.00
Amount received: 500.00
Page 146 of 266
3
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S) p
Tom/.ex2 r� /9, 2e Date: inn t� o 5. a2OO
NameCg osition
GY
Date: Je--rd 9
Name osition i
For office use only
Approved: Denied:
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Our Team TODAY...
Strengths
People- Job Descripti on
OStrategic plan /direction
O Partnerships building you work in
O Community Support
O Family environment Program
wraparound post residents
O Faith based partnerships
Weaknesses
Financial constraints
ORole Ciedly
UCommunrcabon
Time Commitments
O No parameters or guidelines
O Referral !imitations
O Succession plans
ORecord management Technical solutions
ODocumentatlons
Opportunities (Internal)
O Linkages with other services
Fundraising opportunities
Cl AlternaWe Staff /volunteer model
OBoard vacancies
Threats
Growing demand
OCompetib'on for fundraising
O Loss of focus
O Housing
O Bum out
OComplexity of client issues
Couchiching Jubilee House Strategic Plan Mission Statement: Empowering vulnerable able women o p pro and e1V
quality of life through a program
transOmaring
Strategies /Actions...
6 MONTHS 2Q09 12 MONTHS
FINANCIAL BALANCE FUNDRAISING
GOALS BUDGET PLAN
MARKETING
SERVICE EVALUATION;
MANDATE
PEOPLE
SERVICE
DEFINITION
BOARD
DEVELOPMENT
GOVERNANCE:
DEFINE WOMEN
WHO USE SERVICES
POLICY ON POST
RESIDENCE
DURATION
-STAFF TRAINING
VOLUNTEER
APPROACH
-BOARD
SUCCESSION
PLANNING
FACILITY
DEFINE
FACIL COMMITTEE
HOUSE MODEL
ISSgBS GOVERNMENT ASSISTANT PROMISES
ECONOMY
SOCIAL NEED COMPLEX ISSUE, HOUSING
(External) IN CLIENT MAKE UP i.e. ABORIGINAL
HIGH COST OF HOUSING
ADDICTION
SOCIAL SAFETY
6 MONTHS
CAPITAL CAMPAIGN
GOVERNMENT
APPROACH
PARTNERSHIP
ADVOCACY
2010
12 MONTHS
DEADLINE:
2011
AUG 11TH
Guiding Principles.
-Strength and needs -based progra ming
Participant -owned planning
Non judgemental support
Involvement of professionals and peers
Measurable outcomes
/What we want`•
to be...
-SERVE MORE
-ADD SERVICE PARTNERSHIPS)
DEFINE WHO WE ARE
Success
14014
USAGE STATS
POLITICAL WILL
OPPORTUNITIE r flat) DIFFERENT LEVELS OF
(External) GOVERNMENT INVOLVEMENT
SHIFTING SOCIAL VALUES re FAMILY
GOAL SETTING
MORE DOCTORS
YOUTH INVOLVEMENT STUDENT ENGAGEMENT
PROVINCIAL GOVERNMENT STRATEGIES
Values:
-Faith -based
Fostering communit
partnerships
Collaboration
Inclusion
Believing in the
personaY
growth
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
COUCHICHING JUBILEE HOUSE
Proposed Budget 2009
Budget 2009
REVENUE
Faith Works $25,000
Grants $11,000
Fund Raising $30,000
Donations $35,000
Donated office space $3,000
Rent Recovery $20,000
TOTAL REVENUE $124,000
EXPENSES
Program Administrative
Co- ordinators salary $69,550
Clerical staff 14,450
Benefits $5,460
Office $5,200
Office Rent $9,450
Utilities $1,850
Travel $800
Advertising /Promotion $400
Insurance $1,400
Professional Development $200
Volunteer Training $1,500
Equipment Maintenance $400
Memberships $200
Professional fees $1,300
Total Program Administrative Expenses $112,160
Jubilee House
Rent $12,000
Maintenance $1,200
Security $1,200
Education Fund/ Post Resident fund $2,100
Emergency Fund $1,400
Utilities $10,900
Total House Expense $28,800
TOTAL EXPENSE $140,960
REVENUE EXPENSE ($16,960)
so
Page 148 of 266
b) 5
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Financial Statements
Unaudited
For the year ended December 31, 2008
Table of Contents
Review Engagement Report
Balance Sheet
Statement of Operations and Surplus
Notes to Financial Statements
Schedule 1 Summary of Fundraising Activities
2
3
4
8
Page 149 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
BEN T. COLE
PROFESSIONAL CORPORATION
1281 Hawk Ridge Crescent, RR 4, Orillia, ON L3V 6H4
Telephone: (705) 326 -8172 Fax: (705) 326 -8702
Email: btcole @rogers.com
REVIEW ENGAGEMENT REPORT
To the Members of Couchiching Jubilee House:
I have reviewed the balance sheet of Couchiching Jubilee House as at December 31, 2008 and
the statement of operations and surplus for the year then ended. My review was made in
accordance with Canadian generally accepted standards for review engagements and,
accordingly, consisted primarily of enquiry, analytical procedures and discussion related to
information supplied to me by the company.
A review does not constitute an audit and, consequently, I do not express an audit opinion on
these financial statements.
Based on my review, nothing has come to my attention that causes me to believe that these
financial statements are not, in all material respects, in accordance with Canadian generally
accepted accounting principles.
C Le c44
Authorized to practice public accounting by The Institute of Chartered Accountants of Ontario.
Orillia, Ontario
January 30, 2009
2
Page 150 of 266
b)
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Balance Sheet
Unaudited
December 31 2008 2007
Assets
Current
Cash 33,195 14,112
G.1.C. 1.50 Maturity August 5, 2009 27,335 51,000
Contributions Receivable 13,626 8,788
Prepaids 1,584 1,000
75,740 74,900
Liabilities and Net Assets
Current
Accounts Payable 3,925 5,087
Deferred Revenue Rents 538
Deferred Revenue Fundraising 2,300 3,700
6,225 9,325
Deferred Contributions (Note 4) 1,195 2,235
Deferred Contributions (Note 5) 5,597
13,017 11,560
Approved by
Director
Net Assets
Unrestricted Surplus 62,723 63,340
75,740 74,900
3
The significant accounting policies and notes are an integral part of these financial statements
Page 151 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Statement of Operations and Surplus
Unaudited
For the year ended December 31
Revenues
Contribution Faith Works
Contribution Grants
Contribution Donations
Contribution Donated Office Space
Rent Recovery Residents
Net Fundraising Schedule 1
Amortization Deferred Contribution
Investment Income
Total Revenue
Expenses
Salary E.D. Coordinators
Salary Support Staff
Benefits
Office
Office Rent
Office Utilities
Travel
Advertising
Insurance
Education Residents
Training
Equipment Maintenance (Note 7)
Memberships
Professional Development
Professional Fees
House Rent
House Equipment Maintenance
House Security
House General
House Emergency
House Utilities
Total Expenses
Surplus (Deficit) For the Year
Surplus, Beginning of the Year
Surplus, End of the Year
Budget
2008
26,000
7,100
47,000
7,200
20,000
107,300
67,350
13,550,
5,400
4,600
7,200
1,700
1,750
1,000
2,100
1,100
1,000
200
200
1,200
12,000
1,800
850
4,000
1,400
10,500
138,900
(31,600)
Actual
2008
26,300
11,785
54,957
5,200
21,426
25,535
2,040
2,507
149,750
65,118
15,897
5,199
5,541
7,369
1,873
634
374
1,929
2,040
2,418
10,124
445
110
1,260
12,000
1,525
1,286
3,236
1,514
10,475
150,367
(617)
63,340
62,723
Actual
2007
25,900
8,700
28,855
7,200
20,228
14,093
500
1,000
106,476
53,892
13,882
4,389
4,916
7,200
1,756
1,189
1,477
2,112
500
1,216
1,042
335
161
1,272
12,000
716
1,064
3,999
1,714
9,225
124,057
(17,581)
80,921
63,340
4
The significant accounting policies and notes are an integral part of these financial statements
Page 152 of 266
b) 9
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Notes to Financial Statements
Unaudited
December 31, 2008
1. Nature of Organization
The company was incorporated under the Ontario Business Corporations Act without share
capital and provides transitional supported living accommodation for vulnerable women,
and any dependent children. This is accomplished by providing safe, affordable housing
units and support services which assist vulnerable women to become self sufficient.
The company is a registered charity and, as such, is exempt from paying income taxes.
2. Significant Accounting Policies
Temporary Investments
Temporary investments held for trading are measured at fair value with realized and
unrealized gains or losses recognized in the asset balance.
Contributions
The organization has adopted the deferral method of accounting for contributions.
Restricted contributions are recorded as revenue in the year in which the related expenses
are incurred. Unrestricted contributions are recognized as revenue when received or
receivable if the amount to be received can be reasonably estimated and collection is
reasonably assured. Endowment contributions are recognized as direct increases in net
assets.
Restricted investment income is recognized as revenue in the year in which the related
expenses are incurred. Unrestricted investment income is recognized as revenue when
earned.
Capital Assets
Capital assets are recorded as an expense in the year of purchase.
Contributed Services
Volunteers contribute services throughout the year to assist Couchiching Jubilee. House in
carrying out its activities. Because of the difficulty of determining their fair value,
contributed services are not recognized in the financial statements.
Cash Flow Statement
A cash flow statement has not been presented as the information is readily apparent from
the financial statements.
5
Page 153 of 266
b) t o
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Notes to Financial Statements
Unaudited
December 31, 2008
Significant Accounting Policies continued
Revenue Recognition
Fundraising revenue and donations are recognized at the time pledges are made, provided
that the amount can be reasonably estimated and that collection is reasonably assured.
Interest and rent revenue are recognized in the period in which they are earned.
3. Financial Instruments
The company's financial instruments consist of cash, temporary investments, contributions
receivable, deferred contributions and accounts payable. Unless otherwise noted, it is
management's opinion that the company is not exposed to significant currency, credit or
interest rate risk, and that the fair values of these financial instruments approximate their
carrying values.
4. Deferred Contributions Resident Education
5. Deferred Contribution Simcoe County
6
2008 2007
Opening Balance 2,235 2,735
Add: Contributions Received 1,000
Less: Amortization (2,040) (500)
1,195 2,235
The above donations were made by the Orillia Quota Club The Community Foundation.
The funds must be used to advance the education of Jubilee House residents. As
expenses are incurred for this purpose, the contributions are recognized as revenue.
2008 2007
Opening Balance
Add: Contributions Received 5,597
Less: Amortization
5,597
These funds are restricted by Simcoe County and can only be used to help fund the
Volunteer Coordinator position for the 2009 fiscal year.
Page 154 of 266
6)
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Notes to Financial Statements
Unaudited
December 31, 2008
6. Commitments
The company leases the residence from St. James Anglican Church at a cost of $1,000 per
month. The lease expired August 31, 2006.
Office space is leased at a cost of $750 per month. The lease expires on August 31, 2009.
7. Capital Assets
The company's capital assets consist of furniture for the residence, office furniture and
equipment, and office leasehold improvements. Most of these assets have been donated
to the company and are not recorded as assets on the financial statements.
In 2008, the company relocated it's office and spent approximately $8,700 on leasehold
improvements.
8. Budget
The budget figures presented are for comparative purposes and have not been audited or
reviewed.
7
Page 155 of 266
67 z
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Couchiching Jubilee House
Schedule 1 Summary of Fundraising Activities
Unaudited
For the year ended December 31
8
Net Total
Revenue Expense 2008
Diva Day 13,224 5,854 7,370
Christmas Cards 1,438 1,438
Dickens 3,847 1,241 2,606
Bridge Seminar 1,850 400 1,450
Dragon Boat Festival 4,180 4,180
Night in the Cold 2,191 2,191
Women in Transition 6,300 6,300
33,030. 7,495 25,535
Page 156 of 266
h)
0
a)
E
0
U
0
0
a)
4-
0
0
0
a)
0
C
(0
(B
N
E
a)
(v
0
a)
'Post Residential Program Supports
Weekly post resident support group
Monthly Family Kitchen
Wraparound meetings on request
Invitations to special events
Community supports
Access to educational grants
Ongoing support from staff volunteers
Couchiching Jubilee House is supported by our local
community including local churches, businesses, organi-
zations, grants and personal donations.
Sept. 2009 Supported in part by
cy W OR KS
Couchiching
Jubilee House
Empowering vulnerable women to improve their quality
of life through individualized support and transitional
housing
ri 705 326 -4337
fax 705 326 -2767
Email: jubileehouse @sympatico.ca
Website: www.jubileehouse.ca
P.O.Box 272, Orillia, On, L3V 6J6
'too We Serve
or at risk of being hom eless
are homel
I v men who without dependent children
wi th or abuse, poverty,
challengeS including
Women facing and isolation
relationships an on a plan to
t
to comma their life
to working
j w ready quality improve the q
Program their
ram Goals
based on th
their goals bas
en in meeting for change.
To support wom ths and their motivation
personal strengths resources they
access the community
To help 'women t
need and community, to
front within our support system,
T offer he individual's fr
include the indivtdaa
volunteers and staff
el secure sustainable housing
TohP
Pr e Program Sup ports
Telephone intake and supp
Confidential interview p rocess
unity resources
-�tinns to communi
''"r i
Residential Program for up to
le, furnished transitional h thout children
Safe, affordab
with or wi
one year for women
grams of support
Individualized pro Monthly "Wrapa• round" Meetings (client centered team
focusing goals)
aroun 's short an long term
on the individua
Monthly Family -Kitchen
Invitations to special events
Community supports
I from staff $z v olunteer s
Ongoing support
xt group
support sharing common
Weekly c ooperativ el y work coop
household r s ibilities at include
ids that
must comply to house in house
Residents rn alcohol ox drug use
no smoking,
Access to educational grants
sustainable housing
Assistance to secure
1
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Mayor Harry Hughes and Members of Council
Township of Oro Medonte
148 Line 7S.
Box 100
Oro, ON
LOL 2X0
Re: Grant request 2010
Your Worship and Council members,
Couchiching Jubilee House
Empowering vulnerable women to improve their quality of life through
a program of individualized support and transitional housing
This fall the Board of directors of Couchiching Jubilee House will make an
announcement about the formalization of our "Post Resident Program To acknowledge
this program, we will be adding the bi -line "More Than a Roof' to our letterhead. We are
acknowledging the importance of continued support for women and children once they
finish their residency at Couchiching Jubilee House. We would welcome the
contributions of the Township of Oro- Medonte toward this extension of our program.
Our staff and volunteers empower women and dependent children who are homeless or at
risk of being homeless, to improve their quality of life. For a maximum of one year, the
program includes transitional housing at geared to income rent. Once a resident, the
woman is linked to community services and organizations that might help her with her
own specific, personal needs. Children are watched for signs of healthy growth and
development. After finances are stable, and the woman and her children are feeling more
a part of our Jubilee House `family' and greater community, staff and volunteers help the
women to find sustainable housing outside our house.
The "Post Resident Program" is designed to continue the support of the families as they
become contributing members of our community. After finding sustainable housing, the
family is helped physically with the move, and also helped to find the necessities for
building a new home. Emergencies are quickly recognized so small issue do not become
crises that lead to the downward spiral toward losing housing.
Our funds are limited and the continued support of the Township of Oro Medonte is so
appreciated. Our staff and volunteers hope that in your travels you may have learned of
the successes of so many of our families
Sincerely,
Mrs. Gill Tilhnann
Development Coordinator
P.O. Box 272, Orillia, Ontario L3V 6J6
Phone:(705) 326 -4337 Fax:(705) 326 -2767 Email: iubileehouse®svmoatico.ca Web: www.iubileehouse.ca
Supported in part by oR tl
Page 159 of 266
6 4.
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name 7)
(htimP 1
Address 20 /l.4GPs
City /.X.! 1-•
TOWNSHIP
APPLICATION FOR GRANT /SUBSIDY
Prov.
THE CORPORATION OF THE
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ra
J w i 1 r )27:le-6
0
Postal Code Li- 2719
Telephone
dos 7At, -3 o4i-
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee
Members Residents If Applicable ��"i
Geographic Area J k. rn 74. a .e., Date
Served Formed Ji 9 g 7--
Outline the mission, purpose and objectives of your organization.
Crime Stoppers of Simcoe Dufferin- Muskoka mandate is to assist the Police in solving crimes
thereby making our communities and schools safer. Our program encourages members of the
community to call anonymously with information that assists in solving crimes. For this
information we offer cash rewards to anonymous callers when their information assists the
police in recovering stolen property, seizing illegal drugs or when an arrest is made. Police
Services within our area recognize the benefit Crime Stoppers plays in helping to build
information within their cases and making them aware of cases they have no knowledge of.
Our information often assists to obtain warrants and helps to solve cases, thereby giving the
police officers more available time to work on other areas within their communities.
Page 160 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
of individuals served:
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant Subsidy
Amount Requested: 3: �se-O.. ri
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
.Aden /Ci sC /rte `lo ^�/J /N4f�.�/� b(2/! b` e -Zetet
i p
Ain
V
Zrr, Y a, p �o ,r
d QA F s .rrii ri''
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Page 161 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township?
Amount Requested: g.5`6'G• d'G
Amount Approved: c)201), 0
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S1
For office use only
Approved:
Name Position
Name Position
Amount
;N
Year of Request:
Year of Approval:
Date:
Date:
Denied:
Date:
02 9
Q'LL- q. 07c9 9
0
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 162 of 266
3
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
APPENDIX "A"
FINANCIAL INFORMATION
ORGANIZATION NAME: 62,(4;rw_i
k(,C(A/k-044.-y
Page 163 of 266
c-)
ALY E
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
CRIME STOPPERS OF SIMCOE-DUFFERIN-MUSKOKA
2009 Approved Budget
2009 Budget 2008 Budget 2008 Actual 12007 Budget 2007 Actual
Nevada Tickets $6,000.00 2,000.00 6,055.00 7,500.00
Donations
Service Clubs 1,000.00 1,000.00 130.00
Business/Industry $7,000.00 8,000.00 9,203.00 8,000.00 4,561.50
Individuals $1,000.00
1,500.00 1,239.93 1,239 93 1,500.00
0 1,000.00 1,000.00
T
Honda Grant $1 000 0
Interest E arned $2,500.00 1,500.00 2,878.80 2,000.00 3,190.92
Miscellaneous 1,540.00
Fundraising Board
Muncipalities/Police Services $50,000.00 70,055.00
50,000.00 43,200.00 55,000.00
Gala Ball $20,000.00 20,000.00 22,723.86 I 20,000.00 23,441.95
Golf Tournament $13,000.00 5,000.00 13,628.00 15,000.00
727.50
Connect Marketing $5,000.00 2,300.00 4,265.17
Global Auctions
Dufferin Committee 860.00
Dufferin Golf Tournament $1,000.00 1,200.00 1,000.00 1,200.00
South Simcoe Committee
Membership
Ham Fundraiser $500.00 800.00 360.00
Race Night Georgian Downs $3,500.00 5,000.00 6,447.00
Muskoka Committee
Membership
Ham Fundraiser
Barbeque
100.00 1 500.00
$3,500.00 1,600.00 3,600.00 800.00
$1,000.00 800.00 1,024.37 500.00
6,386.65
760.00
Orillia Committee 3,060.00
Membership 3,450.00 1,100.00 3,450.00
Ham Fundraiser 400.00
Sticker Program/Scarecrow 500.00 400.00 500001
McLean Dickey Golf 4,000.00 4,000.00
Barrie Committee
Membership $500.00 500.00 1,400.00
Ham Fundraiser $1,500.00 480.00 1,980.00
Barrie Bingo $20,000.00 18,000.00 20,133.41 20,000.00 24,730.38
Coupon Books 320.00
3,440.00
Midland Committee 1,360.00
Ham Fundraiser $1,000.00 1,000.00 2,040.00
Georgian Triangle 240.00
Various $1,000.00 500.00 741.21
Total $139,000.00 130,630.00 146,007.25 14Z350.00 1 142,216 40
Page 164 of 266
(-)5
Vehicle Purchase
SURPLUS
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
I 1 i I I i
1 114E STOPPERS OF SIMCOE-DUFFERIN-MUSK0
CR KA -i-- i
2009 Pro 3osed Budget I I 1
2009 Budget 2008 Budget 12008 Actual 1 12007 Budget 12007 Actual
'MUSES
Nevada Tickets
$3,200.00 1,600.00 3,243.09 4 000 00
3,790.91
Saiaries/Co $42,000.00 42,000.00 39,434.56 I 55,300.00
Rewards $10,000.00 10,000.00 6,250.00 1 10,000.00
Advertising/Promotion $10,000.00 5,000.00 10,085.30 5,000.00
Telephone/Fax $6,000.00 6,000.00 1 5,524.22 6,000.00
Insurance
$6,000.00 5,200.00 5,756.80 5,200.00
Audit $3,600.00 3,500.00 3,587.50
3,000.001
Dues/Fees $800.00 1 1,035.00 750.00
Bank Charges $250.00 500.00 232.88 500.00
$500.00 500.00 10 00 500.
Membership Exp.
Miscellaneous 500.00 96.75
$28,000.00 18,000.00 36,549.80
Fundraising Exp.
Capital Expenditure
Office Equipment $500.00 4,000.00 2,045.46
Office/Postage $7,000.00 5,500.00 7,389.74
Vehicle/Mobile $650.00 2,000.00 61,1
18,161.69
Directors Exp. $1,500.00 2,000.00 1,474.94
Training $10,000.00 10,000.00 4,541.34
Community Committee $500.00 500.00 1 354.69
Legal Fees
OACS Legal Fund $500.00
TOTAL 118,000.00 14E,387.76
500.00
27,500.00
1,000.00
5,500.00
2,500.00 1
2,600.00
12,000.00
1
142,350.00
$8,000.00 12,630.00 I- 380.51 I I $0.00
10,458.97
5,679.46
5,741.41
3,296.0
1,035.00
368.16
47,599.31
8,750.00
150.00
18,299.38
6,579.26
574.85
1,494.72
8,390.40
1,573.29
124,455.26
17,761.14
Page 165 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Crime Stoppers of
Simcoe Dufferin Muskoka
Financial Statements
For the year ended December 31, 2008
Contents
Auditors' Report 2
Financial Statements
Statement of Financial Position 3
Statement of Operations 4
Statement of Changes in Net Assets 5
Statement of Cash Flows 6
Summary of Significant Accounting Policies 7
Notes to the Financial Statements 11
Auditors' Comments on Supplementary Financial information 15
Statement of Nevada Ticket Activity 16
1
Page 166 of 266
c)-
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
I
BDO Dunwoody LLP
Chartered Accountants
and Advisors
-0 o 004,,,y a t-C1"
Chartered Accountants, Licensed Public Accountants
Newmarket, Ontario
March 30, 2009
The Gates of York Plaza
17310 Yonge Street Unit 2
Newmarket Ontario Canada L3Y 7R8
Telephone: 905.898.1221
Fax: 905.898.0028
www.bdo.ca
Auditors' Report
To the Directors of
Crime Stoppers of Simcoe Dufferin Muskoka:
We have audited the statement of financial position of Crime Stoppers of Simcoe Dufferin
Muskoka as at December 31, 2008 and the statements of operations, changes in net assets and
cash flows for the year then ended. These financial statements are the responsibility of the
organization's management. Our responsibility is to express an opinion on these financial
statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with
Canadian generally accepted auditing standards. Those standards require that we plan and
perform an audit to obtain reasonable assurance whether the financial statements are free from
material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation.
In common with many charitable organizations, the organization derives revenue from donations
and fundraising activities the completeness of which is not susceptible to satisfactory audit
verification. Accordingly, our verification of these revenues was limited to the amounts recorded in
the records of the organization and we were not able to determine whether any adjustments might
be necessary to revenue, excess of revenues over expenses, current assets and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be
necessary had we been able to satisfy ourselves concerning the completeness of the revenues
referred to in the preceding paragraph, these financial statements present fairly, in all material
respects, the financial position of the organization as at December 31, 2008 and the results of its
operations, changes in net assets and its cash flows for the year then ended in accordance with
Canadian generally accepted accounting principles.
BDO Dunwoody LLP is a Litnited Liability Partnership registered in Ontario 2
Page 167 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31
Assets
Crime Stoppers of Simcoe Dufferin Muskoka
Statement of Financial Position
2008 2007,
Current
Cash, general accounts 64,504 162,648
Cash, Nevada ticket accounts 1,238 1,009
Short term investments (Note 2) 44,265 19,646
Accounts receivable 12,884 2,019
Prepaid expenses, deposits 493 1,142
123,384 186,464
Investments (Note 3) 166,706 87,260
290,090 273,724
Liabilities and Net Assets
Current
Accounts payable and accrued liabilities
6,123 7,526
Net Assets
Net assets internally restricted for
future operations (Note 4) 100,000 100,000
Unrestricted net assets 183,967 166,198
283,967 266,198
On behalf of the Board:
Director
Director
See accompanying summary of significant accounting policies and notes to these financial statements
290,090 273,724
3
Page 168 of 266
c)9
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Year ended December 31
Crime Stoppers of Simcoe Dufferin Muskoka
Statement of Operations
See accompanying summary of significant accounting policies and notes to these financial statements
2008 2007
Revenue
Nevada tickets 5,650 6,150
Donations (Note 5) 29,719 53,782
Municipal support 54,100 57,800
Interest 8,500 7,588
Fundraising, other (Note 6) 64,021 66,146
161,990 191,466
Expenses
Advertising 10,085 10,459
Capital expenditures 20,194
Conferences, training 4,541 8,390
Dues, fees, registrations 1,045 1,035
Fundraising 32,153 23,834
Insurance 4,809 5,741
Nevada tickets 2,842 3,791
Office, general (Note 7) 9,471 9,020
Professional fees 3,588 4,869
Reward payments 6,250 8,200
Telephone, facsimile 5,524 9,979
Vehicle, travel 2,873 575
Wages, benefits 40,846 47,415
144,221 133,308
Excess of revenue over expenses 17,769 58,158
4
Page 169 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Year ended December 31, 2008
Crime Stoppers of Simcoe Dufferin Muskoka
Statement of Changes in Net Assets
Restricted
for Future Total Total
Unrestricted Operations 2008 2007
Balance, beginning of the year 166,198 100,000 266,198 208,040
Excess of revenues
over expenses 17,769 17,769 58,158
Balance, end of the year (Note 9) 183,967 100,000 283,967 266,198
See accompanying summary of significant accounting policies and notes to these financial statements
5
Page 170 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Year ended December 31
Cash provided by (used in)
Operating Activities
Excess of revenue over expenses
Changes in non -cash working capital balances
Accounts receivable
Prepaid expenses
Accounts payable
Investing Activities
Addition to investments
Increase (decrease) in cash during the year
Cash, beginning of the year
Cash, end of the year
Represented by
Bank, general account
Nevada ticket bank accounts
Crime Stoppers of Simcoe Dufferin Muskoka
Statement of Cash Flows
See accompanying summary of significant accounting policies and notes to these financial statements
2008 2007
17,769 58,158
(10,865) 1,106
649
(1,403) 3,966
6,150 63,230
(104,065) (4,398)
(97,915) 58,832
163,657 104,825
65,742 163,657
64,504 162,648
1,238 1,009
65,742 163,657
6
Page 171 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31, 2008
Revenue Recognition
Investments
Property, Plant and Equipment
Contributed Material and Services
Financial Instruments
Crime Stoppers of Simcoe Dufferin Muskoka
Summary of Significant Accounting Policies
The organization follows the deferral method of accounting
for contributions. Restricted contributions are recognized as
revenue in the year in which the related expenses are
incurred. Unrestricted contributions are recognized as
revenue when received or receivable if the amount to be
received can be reasonably estimated and collection is
reasonably assured. Endowment contributions are
recognized as direct increases in net assets.
Investments are recorded at the lower of cost and market
value.
Property, plant and equipment are not recorded on the
balance sheet. Expenditures for property, plant and
equipment acquired in the year are recorded as expenses
and disclosed in the statement of operations.
Contributed materials and services are recorded at fair
market value when fair value can be reasonably estimated
and when the materials and services are used in the normal
course of the organization's operations and would otherwise
have been purchased.
The organization carries various forms of financial
instruments. Unless otherwise noted, it is management's
opinion that the organization is not exposed to significant
interest, currency or credit risks arising from these financial
instruments.
The organization classifies its financial instruments into one
of the following categories based on the purpose for which
the asset was acquired. The organization's accounting
policy for each category is as follow:
Assets or liabilities held- for trading
Financial instruments classified as assets or liabilities held
for- trading are reported at fair value at each balance sheet
date, and any change in fair value is recognized in net
income (loss) in the period during which the change occurs.
Transaction costs are expense when incurred.
Cash has been classified as held- for trading.
7
Page 172 of 266
c)
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31, 2008
Cash and Cash Equivalents
New Accounting
Pronouncements
Crime Stoppers of Simcoe Dufferin Muskoka
Summary of Significant Accounting Policies
Loans and receivables and other financial liabilities
Financial instruments classified as loans and receivables
and other financial liabilities are carried at amortized cost
using the effective interest method. Interest income or
expense it included in net income (loss) over the expected
life of the instrument. Transaction costs are expense when
incurred.
Accounts receivable has been classified as loans and
receivables. Accounts payable and accrued liabilities have
been classified as other financial liabilities.
Investments
All short and long term investments are classified as held for
trading because the organization may liquidate these
investments to provide cash flows to sustain operations.
The following methods were used to estimate the fair value
of the financial instruments at the balance sheet date:
Long term investment at quoted market price at year end
Short term investments at quoted market price at year end.
All transactions related to financial instruments are recorded
on a settlement date basis.
Cash and cash equivalents consist of cash on hand, bank
balances and investments with maturities of three months or
less.
Recent accounting pronouncements that have been issued
but are not yet effective, and have a potential implication for
the organization. The organization is currently assessing the
impact of these changes.
Financial Statement Concepts
CICA handbook Section 1000, Financial Statement
Concepts has been amended to focus on the capitalization
of cost that truly meet the definition of an asset and de-
emphasizes the matching principle.
8
Page 173 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Crime Stoppers of Simcoe Dufferin Muskoka
Summary of Significant Accounting Policies
For the year ended December 31, 2008
The revised requirements are effective for annual and
interim finarr;ial statements relating to fiscal years beginning
on or after October 1, 2008.
Cash Flow Statements
Section 1540 was amended to include not for profit
organizations within its scope. This standard is effective for
interim and annual financial statements relating to fiscal
years beginning on or after January 1, 2009.
Interim Financial Statements
Section 7541 was amended to include not for profit
organizations within its scope. This standard is effective for
interim and annual financial statements relating to fiscal
years beginning on or after January 1, 2009.
Financial Statements Presentation by Not- for Profit
Organizations
Section 4400 has been amended for the treatment of net
assets invested in property, plant and equipment and for the
presentation of revenues and expenses. The new standard
is effective for the interim and annual financial statements
relating to fiscal years beginning on or after January 1,
2009.
Property, Plant and Equipment Held by Not for Profit
Organizations
Section 4430 has been amended to provide additional
guidance with respect to the appropriate use of the
exemption from recognizing property, plant and equipment
for smaller entities. The changes are effective for interim
and annual financial statements beginning on or after
January 1, 2009.
Disclosure of Related Party Transactions by Not for Profit
Organizations
Section 4460 has been amended to make the language in
Section 41 60 consistent with Related Party Transactions,
Section 3840. The changes are effective for interim and
annual financial statements beginning on or after January 1,
2009.
9
Page 174 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
For the year ended December 31, 2008
Crime Stoppers of Simcoe Dufferin Muskoka
Summary of Significant Accounting Policies
Disclosure of Allocated Expenses by Not for Profit
organizations
This new Section 4470 establishes disclosure standards for
not- for profit organizations that choose to classify their
expenses by function and allocate expenses from one
function to another. The changes are effective for interim
and annual financial statements beginning on or after
January 1, 2009.
10
Page 175 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31, 2008
Crime Stoppers of Simcoe Dufferin Muskoka
Notes to the Financial Statements
1. Organization and Objectives
Crime Stoppers of Simcoe Dufferin Muskoka was incorporated without share capital under
the laws of Ontario in 1987 and is a registered charity under the Income Tax Act.
The organization's primary objectives are to:
a) Contribute to the security of persons and property by assisting law enforcement in the
investigation and prevention of crime.
b) Offer and deliver money rewards for information leading to the arrest of persons charged
with the commission of criminal offences on an anonymous basis.
c) Promote respect for the law, the courts and the police and to assist in the education of
persons to respect honesty and condemn ""iolence outside the law.
2. Short Term Investments
2008 2007
Guaranteed investment certificate 5 year stepper
at 6 compounded interest, maturing
September 23, 2008 19,646
Guaranteed investment certificate at 4.05
maturing April 4, 2009 23,606
Guaranteed investment certificate at 3.05
maturing September 23, 2009 20,659
Balance, end of the year 44,265 19,646
Guaranteed investment certificate fair value approximates the carrying value due to its short
term nature.
11
Page 176 of 266
c1)
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31, 2008
3. Long Term Investments
Crime Stoppers of Simcoe Dufferin Muskoka
Notes to the Financial Statements
2008 2007
Guaranteed investment certificate at 3.75
maturing March 16, 2011 12,359 12,359
Guaranteed investment certificate at 3.75
maturing March 21, 2011 54,172 52,214
Guaranteed investment certificate at 4.05
maturing April 4, 2009 22,687
Premium Rate Redeemable at 4.00
maturing June 16, 2010 100,175
166,706 87,260
Guaranteed investment certificate fair value approximates the carrying value due to their
nature.
4. Restrictions On Net Assets
In 1993 a reserve was established for future operations of the Crime Stoppers program. The
reserve can be accessed by:
a) Notice of Motion provided in writing to all Board members at least 30 days prior to the
next regular Board meeting.
and
b) Motion approved by at least two thirds of the members present at the Board meeting.
5. Donations
2008 2007
Corporate 22,215 41,994
Individual 7,504 11,788
29,719 53,782
12
Page 177 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31, 2008
6. Fundraising, Other Revenue
Fundraising events 43,483 44,780
Nevada administration fees 405 236
Bingo proceeds 20,133 21,130
7. Office, General
8. Financial Instruments
Fair Values
Crime Stoppers of Simcoe Dufferin Muskoka
Notes to the Financial Statements
2008 2007
64,021 66,146
2008 2007
Bank charges 210 368
Coordinator, directors, meetings 776 1,923
Postage, supplies 8,485 6,729
9,471 9,020
The organization's financial instruments comprise cash, short term investments, accounts
receivable, long term investments, accounts payable, and accrued liabilities.
Cash, accounts receivable, accounts payable, and accrued liabilities approximates their fair
values on the balance sheet. The fair values are the same as the carrying values due to their
short term nature.
The fair values of short and long term investments are disclosed in the respective notes to
the financial statements.
Risks arising from financial instruments
Interest Rate Risk
The organization manages its portfolio investments based on its cash flow needs and with a
view to optimizing its interest income.
The average interest rate on short term investments at the end of the year was 3.2% with
investments maturing from between four months to one year.
For long term investments, the effective interest rate realized during the year was 3.6
13
Page 178 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 31, 2008
Crime Stoppers of Simcoe Dufferin Muskoka
Notes to the Financial Statements
9. Capital Disclosures
The organization considers its capital to be its net assets. restricted and unrestricted. its
restricted net assets consist of amounts internally restricted for future operations (See
Statement of Change in Net Assets). The organization's objectives when managing its capital
are to safeguard its ability to continue as a going concern so it can continue to meet its
primary objectives. Annual budgets are developed and monitored to ensure the
organization's capital is maintained at an appropriate level.
14
Page 179 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
f BD0 C har er e IDW ccou
Chzrtered Account t
ants
and Advisors
Auditors' Comments on Supplementary Financial Information
To the Directors of
Crime Stoppers of Simcoe Dufferin Muskoka:
The audited financial statements of the organization as at December 31, 2008 and our report
thereon dated March 30, 2009 are presented in the preceding section. The financial information
presented hereinafter was derived from the accounting records tested by us as part of the auditing
procedures followed in our examination of the financial statements and, in our opinion, it is fairly
presented in all material respects in relation to the financial statements taken as a whole.
2-400
Chartered Accountants, Licensed Public Accountants
Newmarket, Ontario
March 30, 2009
BDO D ?lftevocai'ey LLP is a Limited Liability Partnership registered in Ontario
The Gates of York Plaza
17310 Yonge Street Unit 2
Newmarket Ontario Canada L3Y 7R8
Telephone: 905.898.1221
Fax: 905.898.0028
www.bdo.ca
15
Page 180 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Year ended December 31, 2008
Net sales proceeds
Ticket purchases
Commissions
Licence fees
Administrative fees
Total cost
Gross margin
Crime Stoppers of Simcoe Dufferin Muskoka
Statement of Nevada Ticket Activity
Collingwood
5,650
1,122
1,092
223
405
2,842
2,808
16
Page 181 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
CRIME Simcoe
Dufferin
Muskoka
S1'PPERS
A Non Profit Corporation
August 26, 2009
Mr. Shawn Binns
Director, Recreation and Community Services
Township of Oro Medonte
148 Line 7 S, Box 100
Oro ON LOL 2X0
Re: Application for Grant 2010
Dear Mr. Binns:
On behalf of the Board of Directors of Simcoe Dufferin- Muskoka we would like to thank you for
the grant received from Oro Medonte in 2009.
Please find enclosed a 2010 Grant Application for the Township of Oro Medonte.
Thank you for your assistance in the above matter.
Yours sincerely,
Joanne Gates
President
c.c. Mayor Harry Hughes Members of Council
Encl.
Cam) Rose St eet
Barrie, Ontario
L4M 2T2
Administration: 1- 800 567 -2043
Telephone: (705) 726 -2237
Fax: (705) 726 -3067
E -mail: crimestoppersofs.d.m @csolve.net
AUG 1 2009
WE PAY CASH FOR TIPS... 1 800 222 -8477
Page 182 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SEP -15 -2009 11:10 From:
Organization
Name
THE CORPORATION OFTHE
TOWNSHIP
APPLICATION FOR GRANT /SUBSIDY
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
To:4970133 P.2/5
148 Line 7 5., Box 100
Oro, Ontario LOL 2X0
Phone (7055) 487 -2171
Fax (705) 467 -0133
www.orb- medonte.c4
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants/Subsidies are not automatically renewed annually
Address Fige r ,el Sc.-t f 2en
City gaze t Prov_ r ,--r 7 Postal Code 40-7 r
Contact 37 144:1,, t G 6RorJ 'Pots' C Telephone 7,2 4 S
E -mail C -eth zL e r' t ct c t u k r P. d Fax 7oz b- 71C, I
PART B ORGANIZATION GENER4L INFORMATION
Number of r i Out of Town Membership Fee AAA rr+bQt 5 p S'
Members Mtn-A-fer-ski, tG4 �S Residents
S If Applicable r-
Geographic Area ti! Date
Served Pa ri a 091.4Cfto +d /u,rry Formed
S'ow.,d C{�-�ttyy 4,14r -e an D,.t/- -erg Cra.,.e■
Outline the mission, purpose and objectives of your organization.
=ro rtr f-e tOel t4tti Pn.,�Mw��h i� wort' srt eue.trile �r�r
►�i f Ca.., c.e ,rn-e el 1-J64 t i e n L r' "7 1P,t%
T.ih �r �r r,► ,d 1,-,4e- i/ 1nAD&iA -7r u-E r9�,q ea n., .r^
r c0
r�rar,�al�•.1r.,1 f*1e, l c�u�� �fJ edv7'd it-e f z,4e�l_ S tir, r stedy_f'
1,10 r ik e 4 ca r4o -n rid �o cc c Htir ru eh al C G 11 e 6F dt t/
lino t'c d hf,olfs 1 44,ate �.t k i U hJrte R out.-1 /1 tai (e' M ,amt el
�p1, I 100 Ot nc !.+'H agell fa/ nie,v1- -e,S -'Yi/t ��t 11).
Page 183 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SEP -15 -2009 11:10 From:
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number it applicable.
Indicate the products services benefits provided to the Township of Oro- Medonte by your t2cacti 1
organization:
clNcar tcr• wee t- rer3 s e £L' r e..td.rz 4e_ ect_uJL 1,: 1% a..-,
c;e.r35 r'�Ire�i� r a a unct o 1 tom- J C "P fit f'Ie
(fife► :1 s C1uJ w11 ftei Su flrf Y 1t�P�tiX dtv t; �itc)u rf S r rr, i t crS cry
lb 1D 1S t&4 41. Pr f t encL e.ftrL1 2 +�r0t3 ann (\J hCa a1 buaJ
C1oii i and ittn oBorni nn_is kI y r .hz to. Lin cue Nisi I or CA4abni 1 6
S rA noc;S i ll rtaAet-tr 9, a_nns' L I lop o ere f>F r 'lri
of individuals served:M r,(1;l'rd rarLerl f f'�• W�+.�C�• -kket" 11. L O 00 b Chi; h qtr e.
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING FIEVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for
q a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant V Subsidy
Amount Requested: \C c D
Purpose for which the grant/subsidy, If approved, would be used. Give complete details (I.e. project or
event description, time frame, community benefits).
IJ� r`_xt h
t
`y ,�n �-iA 3 sca O Lyz UIZOCC \ka „NVA,
c �n
�r\ t7i .o rs c�t�n t +9 CA u9 d 1 y C \-a.
To:4870133 P.3/5
Helf PogLt e-1-4vil2 F t9f a)zc. i f
�N �S'73 6 [}2Ds-
rr, a hE,s a'Ml' �C0.t1
pb,r
f,
P! r on a.arr.t. a. ctGr1Y-e 0(4, c.; 0 ekestW+ C r An -Cn rf IMP( 4-9-0-0_4 -fl
05 to p �1 a ZAN
Co.\A qo._ P ter PrT4gy I," _flu= jaiia,
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
N 0 ,ier.v_ }-cry C rinsors l tk.S 1 v.A. .e c t,1p LdrAA
Page 184 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SEP -15 -2009 11:10 From:
Previous grants/subsidies from the Township?
Amount Requested: lima to Year of Request:
Amount Approved: a n n
Year of Approval:
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
e'; Date:
Name Position
G 4 .1 r .uA t mac' Date: L:e:
Name Position
For office use only
Approved: Denied:
Amount Date:
To:4870133 P.4'5
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this Collection should be directed to the Freedom of Information Co- ordlnator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. 1.0L. 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 185 of 266
d�
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SEP -15 -2009 11:10 From:
ItG``AA--NJzA lob
G G O NAME:
.1Irt lob �mr I!!r7 C
CURRENT FISCAL YEAR: Year:
REVENUE:
Source'
C rc.. K
EXPENDITURES:
TOTAL:
Item:
a6rhi„ictro,1 c...
apAnk CrabsectAll.
SUMMARY:
Surplus or deficit from
previous yeclr:
Revenue
Siib Total
'.ignaruro
t94ini_is Expenditures
TOTAL: 7)09 'COO. Do
BALANCE:
e�h
_tzQo.00
Amount:
1■11
10 0_0 C1C
i/
Amount:
on
100: 000:00
APPENDIX "A"
FINANCIAL INFORMATION
r n n0.G0
.oC
O ci0 'y S
314 7 61 1
LI 60:76
G!. X93
EXPENDITURES;
To:4870133
NExT YEAR PROPOSED: Year
REVENUE: op tra *`n.n
Source: Amount;
'11a; or 3+S
G fare',
ff71; s te.Lkocr‘e cus
TOTAL
SUM MARY:
Surplus or deficit from
previous yt.ar:
Revenue
Sub Total
Minus Exp. Expenditures
D :rte.
La ryo me)
WIGS ei0 .00
Amount:
4t1 100.,Gd_
qt00 ,00_
1 1. 7t>0.-00
oa? 19.5
Page 186 of 266
P.5/5
c
BALANCE: 4 77 4 GS. Cei 6
win t cared cre c lJk, k re
cxnd crr 0 r Varp7 (Ater‘.
�t�
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
JAN -05 -2010 TUE 04;12 PM Hospice Simcoe FAX NO 7057220716
THE CORPORATION OF THE
TOWNSHIP
14a Lino 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487•2171
Fax (705) 487.0133
www.cr0- medonte.ca
P. 02
APPLICATION FOR GRANT /SUBSIDY
Instructions: In order to process the application on fields including Appendix "A" financial Information
must be completed
Note: Grants/Subsidies are not automatically renewed annually
PART A- ORGANIZATION NAME AND ADINIESS INFORMATION,
Organization
Name
c
Address 3 3 t' Pe tiI•C Val,
City t t -2 Prov, Postal Code Lt-l' rrl
Contact :ac v. Cy- 1 r. Telephone 7-6 S c j 3—
II. 05 pi /.Q r; Fax
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee
Members Residents If Applicable
Geographic a Date
Served S e r7 1,._v Formed /q
Outline the mission, purpose and obJectives of your organization.
_0 C. tg j (et fpg 4 y to �r_a.:•r
(j..Ji 41 CJ' tyi `4-`. pre t r�r ,e� C .yrn r S Z.r-x'/r.
f (4111--, i
1 n
h? lie C i remr‘an-d c c� a n 1 )1 r 1u Cd o try
r, ✓1° Cet tf Lr r (2 t r�d bi �r {C 1 t e
F L. •''t�r� r�Cir- irsn i A[ CM C 6tt 'i�n
Page 187 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
JAN 05 -2010 TUE 04:12 PM Hospice Simcoe
Type of Organization (i.e. Registered Charity, Non-Proflt Organization, no status, etc.) and registration
number if applicable.
Indicate the products services benefits provided to the Township of Oro Medonte by your
argiz Ion: I l
JO Cot C J. l .l "-i- `f'' 'ri cY/ hi C-e' 92J 'I1
P M dd ersc C!0rp: -iio r�./'i'LL1, /_C r .i►her a,-_ (-LA r, a 7 -i2»-
1 /C -a r.�l. a i 6 1 c o t .l I i
41,21-7- c 1- 1 LS:tre_ap_of Y ai.
n h 1 ,..9
Etz2.11A, 6,2r< .5
uv1 O a r C[- dirt
LJ
C 6 -fir Ito-1J 4 e.
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUIVU`ES AND
EXPENDITURES (Appendix "A
of individuals served:4 r .r 1'V Q 0
PART C DETAILS OF REQUEST
Grant Is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
TVA
FAX NO. 7057220716
P. 03
2
Application is fora (please check) Grant Subsidy
Amount Requested: J Don
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (Le. project or
event description, time frame, community benefits).
Jhe_ tr', -P n 4 6 C c aid 4.0 7Az 4 n r� C ci_ p a -/d L, ,N-
eit. r0.- 0-- i') 1�L�P_ 1 A �'i'..[_rYt C A'7r.. i n //8
qii co/1 Si frt, ,4 J D h 1�.5,e, 4 ad,/ i 4 f .,7 rr. rd c[�� s ,m6
4 h-. a A a d.4 ,6 1g,,.,12d5 r;iC C, s-1 u.144-- c.0
C. -6 n j- F ✓i,_1 -1 (I c_. a, J
Srl bL- (err%
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Page 188 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
JAN -05 -2010 TUE 04:12 PM Hospice Simcoe FAX N0. 7057220716
Previous grants/subsidies from the Township?
Amount Requested: 1 bbd
Amount Approved: Year of Approval:
PART D SIGNATURE OF AUTHORIZED OFFICIALw(S1
tee T pri 1t e. ,v e '!'Pehr'Date: 1/4=1 a_ f x 0 9
Name Position
eaAii (E C---ad rncetn.ra ff �n," uct, ate:
Name Positior*
For office use only
Approved:
Amount
Year of Request: 29C6/1
Denied:
Date:
Al
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of information and
Protection of Privacy Apt, and wip be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, pox 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more If required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 189 of 266
P. 04
o -3
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
JAN -05 -2010 TUE 04;13 PM Hospice Simcoe
APPENDIX "A"
,11 FINANCIAL INFORMATION
ORGANIZATION NAME: CQ c5 r -r
c
FAX NO. 7057220716 P. 05
Page 190 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
JAN-05-2010 TUE 04:13 PM Hospice Simcoe
1; i::
United Wav 1
LHIN (CoTmunIty proorprps)
LHIN (Residential HosoicA‘)
Fundraising
COMMUNiTY/CoRpGRATE GIFTS PROGRAM
PLANNED GIVING PROGRAM
IN MEMORIAM PROGRAM
SPECIAL EVENTS
THIRD RARTY EVENTS
ANNUAL CAMPAIGN
BINGO
1 62,100
1.4.77,100
Salaries Benefits Direct Service 1 200.000
Other Program E5kenditures
1 1027.100
Contracfed out RN services
Housekeeping,Meintenance,food preparation, Travel I
To clients, supplies and sundry
,'TOIDIreCEXp&flseB(B} 1.227.100
Salaries BenefiLs Administrative
Same Schedule for Fiscal Year 2010 and 2011
Trillium
I 250,1000
I
250,000
0
FAX NO. 7057220716
29.000
115,000
ESN
.100,00
78,000
200,000
131,000
100,000
50,000
22,000
P. 06
Page 191 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 18, 2009
Hospice House The Dream is a Reality, But We Still Need Your Help!
Dear Friend of Hospice Simcoe,
The first resident arrived at Hospice House December 3 at 1:00 p.m. I wasn't planning on being visible as he arrived; I wanted
to allow this man and his family as much privacy as possible. This is the last home our residents will ever know. He gave me an
unexpected gift that day. I now believe this happened so that I might share it with you.
We exchanged a big hello as the gurney rolled alongside the kitchen on the way to his bedroom. As he passed by, his face was
lit with a brilliant, peaceful smile. I'm not sure what I was expecting, but I was amazed by the joy that was palpable as he
moved through the corridor.
"It Worked"
Overwhelmed with emotion, I made my way back to my office. Once there, I reflected on all the imaginings of Hospice Simcoe
constituents, dreaming of this very day, for a better future for loved ones facing death. I thought of the community volunteers,
staff and leaders, who envisioned our first residential hospice, and the countless hours they travelled all over the county to
educate. I thought of the hundreds of donors and thousands of dollars contributed, pledged and in -kind gifts, the actual building
of the house over the last 18 months, the tremendous leaps of faith taken daily when the finish line seemed distant. The long
hours of planning, meeting, hammering, decorating, cleaning, furnishing, worrying, trusting, all of these thoughts and more ran
though my mind. I felt a deep sense of gratitude to the people who rolled up their sleeves to accomplish where we were that
first day Hospice House opened.
Together we'll reach the Capital Campaign Finish Line!
To all of our friends and supporters, I want to tell you, "It worked The vision came true. The realization of a community home
where individuals can spend their final days of life's journey, surrounded by care and compassion, arrived on December 3rd.
This residence was born from experience, from times when there weren't other options for a more peaceful way to live until
you died. Today, there is another way to share end -of- life care in Simcoe County and it's called Hospice House. The soup
simmers on the stove, a gentle meal for an unsettled tummy, children play a quiet game, grandchildren watch television with a
grandparent in the living room, families take loved ones outside for a breath of fresh air.
The house permeates with joy. It is my privilege to have been present to witness these moments, and to be able to tell you "It
worked Hospice House is operating exactly as was planned. In the first year, 130 Simcoe County residents and another 650
family members will be provided with exemplary compassionate care, at no cost to them.
O�ta�i�
wF l'�I1Y8°ll `il r
de sen.
DEC 2 3 2009
of n
336 Penetanguishenne a
R.R. 1
Barrie, ON L4M 7C2
Phone 705.722.5995
Fax 705.722.0716
info@hospicesimcoe.ca
www.hospicesimcoe.ca
Page 192 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
We need your Help to Finish the Hospice House Reality
It was a tremendous stretch to move forward and open the doors of Hospice House before the Capital Campaign was complete.
In a bold and optimistic move, the Board and Staff of Hospice Simcoe decided to offer this necessary service to Simcoe County
residents, regardless. By opening now, Hospice House takes pressure off hospital emergency departments and allows those who
are in a curative state to utilize the hospital beds in the region.
Individuals, businesses and organizations across Simcoe County, to date, have contributed $3,000,000 to the Capital Campaign.
We are only $675,000 away from covering the remaining expenses for the building, furnishing and initial operational costs for
Hospice House, such as heat and hydro. Perhaps you have
Been waiting for the perfect time to contribute? A gift now is ideal.
Been thinking about making a donation in memory of a loved one? Now could be the perfect time.
Only recently heard about Hospice House and would like to assist us in reaching our goal? Any assistance you may be
considering would be welcome.
Been a volunteer with Hospice Simcoe and have wondered if there is another way to help? We can work with you to
look at the many ways in which you can help.
Already contributed in a significant way to the Capital Campaign and would consider adding to your contribution? Your
continuing support will reinforce the foundation that you already have helped to build to serve our community.
A House Built For Neighbours by Neighbours
Wherever you are on the Hospice Simcoe journey, a founding member of 21 years, a longstanding volunteer or just recently
involved, it was and continues to be an absolute pleasure to welcome the first and future residents into Hospice House on your
behalf.
We are here because of the courageous commitment to neighbours, friends and family members. Together we'll complete the
Hospice House Capital Campaign. For more information, please contact me at 705 722 -5995 or faithl hosoicesimcoe.ca today.
With heartfelt appreciation for your consideration and support,
Thank you,
Faith Orlando
Manager, Resource Development
Jim McIntosh
Chair, Hospice Simcoe Capital Campaign
CE S14i
t
q2� G. /TIE C1R��
Page 193 of 266
336 Penetanguishene Road, R.R. 1, Barrie, Ontario L4M 7C2
Phone :705.722.5995 Fax: 705.722.0716 Email: info @hospicesimcoe.ca Website: www.hospicesimcoe.ca
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
e 7C
d� r
rr W
d 14, rtt> cic��
$20.00
$25.00 $50.00
A Gift for Each Moment of Life
Your Gift of RADIANCE $1,000.00
Keep the residents warm and bathed in light throughout the house, heat and hydro for 2 residents for 2
months
For Neighbours by Neighbours assist with accumulative construction costs
Help residents stay connected cover yearly phone costs for all 10 resident rooms
Making Hospice House Accessible cover the cost of snow removal
Your Gift of JOY $500.00
Help residents stay connected cover yearly phone costs for 5 resident rooms
For Neighbours by Neighbours assist with accumulative construction costs
Keep the residents warm and bathed in light throughout the house, heat and hydro for 1 residents for 1
month
Your Gift of COMFORT $200.00
Provide nurturing through the purchase of groceries for 1 month
Help residents stay connected— cover phone costs for 2 residents for a year
Your Gift of PEACE $100.00
Help residents stay connected cover yearly phone costs for one resident
Provide treats for residents for 2 months through the purchase of light snacks
Your Gift of GRACE $50.00
Provide treats for residents for 1 month through the purchase of light snacks
Put cable in a residents' room for 2 months
Yes! I want to make a Gift for Each Moment of Life. Please accept my FIVE -YEAR gift of:
$50.00 $100.00 $200.00 $500.00 $1000.00 Other Amount
Yes! I want to make a Gift for Each Moment of Life. Please accept my MONTHLY gift of:
$100.00 Other Amount
Yes! I want to make a Gift for Each Moment of Life. Please accept my ONE TIME gift of:
$50.00 $100.00 $200.00 $500.00 $1000.00 Other Amount
336 Penetanguishene Ro
R.R. 1
Barrie, ON L4M 7C2
Phone 705.722.5995
Fax 705.722.0716
info@hospicesimcoe.ca
www.hospi cesi mcoe. ca
Yes! I want to make a Gift for Each Moment of Life, and I have already contributed to the Capital
Campaign. Please add an additional year to my pledge.
I would like to contribute through, Cheque (Payable to Hospice Simcoe) OR
Visa /MasterCard Exp.
Name:
Company Name( if applicable)
Address:
Telephone: Email
(yes I'd like further communication through email)
Tax Receipts available for donations of $20.00 or more.
Privacy Note: Hospice Simcoe is collecting this information as we may need to contact you to provide a receipt, information and
our newsletter.
Charitable Business Number: 13443- 3234RR0001
Page 194 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
THE CORPORATION OF THE
TOWNSHIP
APPLICATION FOR GRANT /SUBSIDY
Instructions: In order to proce the t a appl cetion on fields int:ludincg Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A— ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
ORt1- .-1 A 1 -1 ,5111 L h SOW k CC CciaTk Noy, 't f oucKGA; GtA(,IpocvRAAt C Rog0 (c011tz
Address 33 A ISSAi&R S+t2C41
City 6 R *-L i A prov. O tJ Postal Code L3q r Y t
Contact Cx 1 0 T L o c h Rr c1 (L Telephone 7 0 f'f 5 !J
E -mail G 1I I Q h o(et') ROLS i 1“ a. CO, Fax -7 s- 44 S 1.56
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town
Members Residents
Geographic Area
Served cR)u-11k ,Ra1 4011
Date
Formed aooLI-
Outline the mission, purpose and objectives of your organization.
Scc
Membership Fee
If Applicable
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
Page 195 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
CAP∎k∎ Lt NO l��(ck 121\ t6 ur■Be2. 917 4 noR'4
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
1--h051 SvoPo2i 4 C -0R- l-}oriELA-ISS /}T Ki. V or
4b-1 1_�SSt�`S5 oaLs S Dt LS at, ser:oirEs
A -cD
of individuals served: 54 ++A 1008 3 `k Z v 't ;000(
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant Subsidy
Amount Requested: 4 Soo
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
I II E P MFos oi TIIE G RRIJI fi GC)) EST I S i o A-SS ISi" w (TO T1V 0ec-e rlJ 6.
(5\)0_,-c- rJ•eDED COK t)to o cosks_- i ttT OAT P Rc �-_o
op CRS 0 Pc i cu RRrvJ i o ivLS
isle �IrY j oG t4 +,3 E R1b0 rte( o boo w j 9 i tScco o'r A
t-A +t OA 014 a r k S6 O Q r I ow) L- (oH m uo3 T 7 R +IBC(orJS o
ti+ e&t _Ds
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
N\ a
Page 196 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township? NO
Amount Requested:
Amount Approved:
PART D SIGNATURE OF AUTHORIZED OFFICIAL(SI
1/ J1 6-{'61! 6P f! Ex CC- l "if IRCCIdC,
Name Position
Name Position
For office use only
Approved:
Amount
Year of Request:
Year of Approval:
Date:
Date:
Denied:
Date:
Dec_ /b9
DEC °I I
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more If required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 197 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
APPENDIX "A"
FINANCIAL INFORMATION
ORGANIZATION NAME: 1 16kl Rzzs t&LF C -±i1R C
ur���4C tlA P wk Cissc rNC C- EaKrsiao
fR�P:Y Cct Pa S I+J r t(�l 12c3uc1 ccg_ tNL
Page 198 of 266
y
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SEE KFTAck-4.EC> ,N9csel" CURRENT FISCAL FISCAL YEAR: Year: NEXT YEAR PROPOSED: Year:
REVENUE: REVENUE:
Source. Amount: Source: Amount:
TOTAL: TOTAL
EXPENDITURES; EXPENDITURES:
Item: Amount: !tern: Amount:
Surplus or deficit from
previous year:
Signature:
TOTAL: TOTAL
SUMMARY: SUMMARY:
Surplus or deficit from
previous year:
Revenue Revenue
Sub Total Sub Total
Minus Expenditures Minus Exp. Expenditures
BALANCE: BALANCE:
Date
Page 199 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
12/8/2009 Georgian Triangle Housing Resource Centre
2010 Orillia Budget
ORILLIA HOUSING RESOURCE CENTRE
2009
Projected vr end
2.0
2,500
Number of Full -time (Equivalent) Staff
INCOME
GOVERNMENT
Federal
7,000 Homelessness Partneship Initiative
Provincial
15,300 Homelessness Prevention Fund
35,000 Consolidated Homelessness Partnership Program
7,000 Ontario Child Benefit Fund
Municipal
City of Orillia
2010
Budget
2.0
9,400 Confirmed
Other Sources
2,000 United Way of Greater Simcoe County 2,000 Confirmed
1,675 Fundraising Donations 2,500 Estimated
70,475 TOTAL INCOME 91,900
EXPENSES
63,400 Salaries/Benefits 66,722 See payroll Schedule
2,000 Travel 2,000
2,700 Rent/Utilities 4,200 6 mon @$220 6 mon
8,800 Administrative fees 9,200 10% of budget total
2,200 Office Expenses 2,500
1,000 Promotion Publicity 2,000
200 StaffNolunteer Training 500 Provincial Conference at
200 GST (50 200
500 Internet 500
1,000 Telephone/Fax 1,000
300 Insurance 300 Portion of Collingwood it
Equipment replacement/repair 1,000
82,300 TOTAL EXPENSES 90,122
(11,825) SURPLUS (DEFICIT) 1,778
28,548 Opening Surplus, Jan 1/09 18,723
16,723 Closing Surplus, Dec 31/09 18,501
Prepared 12/09/2009
17,000 Confirmed
35,000 Confirmed
16,000 Confirmed
10,000 Confirmed
Comments
2010 Budget Ori IIia
Page 200 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
ORILLIA HOUSING RESOURCE CENTRE
MISSION STATEMENT
SERVICES
33 Mississaga Street, East
Orillia, Ontario
L3V 1V4
(705)- 325 -3883
Fax (705)- 326 -6064
Email: nritchienhousineinfo.ca
The Orillia Housing Resource Centre, under the management of the Georgian Triangle
Residential Resource Centre Inc, is a charitable non -profit organization that serves all
segments of the community who are homeless or at risk of becoming homeless. The
centre will assist in identifying and working towards eliminating existing barriers to
suitable and affordable shelter.
Works with individuals and families with complex needs to prevent homeless and
assist in search for permanent housing
Administers rent/energy bank program to prevent evictions and utility cutoffs
Processes Winter Warmth applications for Union Gas customers
Partner in the Emergency bed program
Provides life skills counseling such as budgeting with the objective of preventing
future eviction and homelessness
Provides information relating to the Residential Tenancy Act (2007) to both
landlords and tenants
Operates a housing registry to match landlords and tenants
Acts as a resource to groups who are interested in working on solutions to
homelessness
Acts as the representative at a County level to represent the Orillia area issues and
needs relating to housing
Page 201 of 266
�l�
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
ORILLIA HOUSING RESOURCE CENTRE
2008 STATISTICS REPORT
19% Manufacturing Sector
6% Professional
61 \/14% ❑Trades
J Service Industry
10%
28%
62%
Sources of Income
Areas of Service
76%
Sources of Income
Orillia
Severn
Oro-Medonte
Ramara
Other towns/cities
No fixed address
El Employed
O.W. /Pension /Disability/E.I.
No Income
Page 202 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
ORILLIA MOUSING RESOURCE CENTRE
Registered Households 701
Registered Individuals
Community
Orillia
I Sevem
(Oro- Medonte
'Other
Ramara
No fixed Address
'Total
Service Statistics Orillia Housing Resource Centre
January- December 08
Adults 970 69%
(Children 428 31%
Total 1398 100%
I I
Family Composition
!Individuals Individuals
Single adult 417 30%
Couples no children 200 14%
(Single parent 144 10%
I [Two parents 209 15%
1 (Children 6 under 188 13%
I 'Children 7 to 12 121 9%
1 (Children 13 to18 119 9%
(Total People 1398 100%
I
Homeless
I Homeless
At imminent risk
At risk
Total
I
Household sources of income
Job Sector Individuals
Manufacturing 82 19%
1 Prof ssional 25 6%
1 Trades 62 14%
1 Service /Labourers 218 50%
Retail 51 12%
Sub Total 438 45%
Fixed Income 197 20%
Total Adults Registered 970 100%
No income 74 8%
I
Current Location
Individuals Households I
145 42% 90 13% 1
315 13% 123 18% 1
938 67% 488 70% 1
1398 100% 701 100% 1
of
individu
als Households
1 1059 1 547 86%
I 70 1 21 5%
59 1 27 4%
158 1 88 7%
52 1 18 4%
1398 1 701
100%
Average Monthly
Combined Family
Income
$1,461.00
Page 203 of 266
q
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 6, 2009
Township of Oro Medonte
148 Line South
Oro, On
LOL 2X0
Attention: Mayor Hughes and Council
SERVICES
4
housing resource
e ec teee Peafte e eG Vrearazia, aftcd Setedee4
DEC 0 7 Zoos
The Orillia Housing Resource located at 33 Mississaga Street, East in Orillia is
mandated to provide housing support services to the residents of Orillia and area.
The Orillia Housing Resource Centre, under the management of the Georgian
Triangle Residential Resource Centre Inc, is a charitable non profit organization that
serves all segments of the community who are homeless or at risk of becoming
homeless. The centre will assist in identifying and working towards eliminating
existing barriers to suitable and affordable shelter. The Centre provides the following
services to residents of Oro Medonte Township.
Works with individuals and families with complex needs to prevent homeless
and assist in search for permanent housing
Administers rent/energy bank program to prevent evictions and utility cutoffs
Processes Winter Warmth applications for Union Gas customers
Partner in the Emergency bed program
Provides life skills counseling such as budgeting with the objective of
preventing future eviction and homelessness
Provides information relating to the Residential Tenancy Act (2007) to both
landlords and tenants
Operates a housing registry to match landlords and tenants
Acts as a resource to groups who are interested in working on solutions to
homelessness
Acts as the representative at a County level to represent the Orillia area issues
and needs relating to housing
In 2008 a total of 1398 individuals accessed the services of the Orillia Housing
Resource Centre. 59 of these individuals were residents of Oro Medonte
Township.
Page 204 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
2
Demand for service has increased substantially in light of the economic downturn.
To date in 2009, 1481 individuals have accessed services. 34 are Oro Medonte
residents.
Since January, 2008 the Orillia Housing Resource Centre has been under the
management of the Georgian Triangle Residential Resource Centre which
provides housing support services to residents in the Georgian Triangle. This is an
administrative function. All financial contributions to the Orillia centre are dedicated
to Orillia and area operations.
For 2008 and 2009 the City of Orillia has provided a Council grant to financially
contribute to the operating budget of the Orillia Housing Resource Centre. For
2010 Orillia City Council has now voted to incorporate financial support in the
amount of $10,000 towards the operating cost of the Centre to assist with the ever
increasing demands for services.
We would like Mayor Hughes and Council to consider a contribution to the Orillia
Housing Resource Centre. We understand it would be in proportion to the use of
the centre by residents of Oro Medonte Township.
Enclosed is a copy of the 2008 service data and a copy of the 2008 financial audit
of the Orillia Housing Resource Centre.
If you require any additional information please feel free to contact me.
Yours truly,
r V
Gail F is alanko
Executive Director
Georgian Triangle Housing Resource Centre
115 Hurontario Street, Suite 203
Collingwood, ON L9Y 2L9
Phone: 705 -445 -0643
Email: infoCa housinainfo.ca
Website: www.housinainfo.ca
Page 205 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
December 9, 2009
Township of Oro Medonte
148 Line South
Oro, On
LOL 2X0
Attention: Shawn Binns, Director of Recreation Community Services
Re: Application for Grant
Please find attached completed grant application for consideration.
Please note that the Orillia Housing Resource Centre has been under the
management of the Georgian Triangle Residential Resource Centre which
provides housing support services to residents in the Georgian Triangle Since
January, 2008. This is an administrative function. As such all financial contributions
to the Orillia centre need to be made payable to the Georgian Triangle Residential
Resource Centre. Funds are set aside in a separate holding account are dedicated
to Orillia and area operations. (see attached 2008 audited financial statement for
Orillia).
As well, I am enclosing a copy of the 2008 service data of the Orillia Housing
Resource Centre.
If you require any additional information please feel free to contact me.
Yours truly,
Gail Michalenko
Executive Director
NMI
housing resource
eastaeetut Peok€e t 7fauac c, awe Serviced
DEC 0 9 2009
Page 206 of 266
1
1
1
1
1
1
1
1
1
1
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Years ended December 31
Revenue
Fundraising Orillia
City of Orillia
Rent bank administration Orillia
County of Simcoe Orillia
United Way Orillia
United Way Homelessness Partnering Initiative
Expenditures
Office
Miscellaneous
Promotions
Rent
Telephone
Travel
Staff
Wages and benefits
Excess of Revenue over Expenditures
Georgian Triangle Residential Resource Centre
Schedule for Orillia
8,384
2,000
6,637
46,257
4,000
11,744
79,022
1,392
173
1,327
2,305
1,257
2,013
90
41,917
50,474
28,548
2008 2007
Page 207 of 266
4-) I 5
11
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Organization
Name
City f1 4C v
TOWNSHIP
THE CORPORATION OF THE
APPLICATION FOR GRANT/SUBSIDY
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
ay, -N 6.Q-Et
Address Po E x t-1
Prov. (Y0
Contact \u) Ch rn r .0
E -mail 6(6 czc pe°�CIeko' `tic .C_c�
J
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town
Members Z 0 0 Residents 6c
Ho rato.€ cuth`(pi I'm PtiipazirE
Fax
ILA t
Membership Fee
If Applicable
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- rnedonte.ca
1 4 7009
Postal Code LL.
1--7)
Telephone _i)C �/fS 7 �7
3)
Geographic Area Date
Served rl\ J ac k Formed
Outline the mission, purpose and objectives of your organization.
-1-;%e p �n
�';..t cl v ca h r�Y� l.l�t 0 �x 4�l kf�. tr ��Yi �'J�1w �c��- `�j.Li�� 1� {Pc .1�,,.A/l :Fs .I/ilA p tlfiy,��
q Q
CrAl n 6"'e ry ,ly ��[h[ .�I X! Q T/ 1 c�
0 yot0 lk .;1ri I�aGa Ai t 9i t t itc, U� 11G� RPmP ra b2.4- G�i-1 L� iS r' c�
N\O 0Q, n P� u[ [t [�u �1.�'Il'li) I ii 7['1 r' ?1S f� t ee Yi�' ri eY F t%fimic' 7) A0 Pp
a l U i Q)Sta (4 7 7 41-r ga v% Lef rk s nc C d 1- t v r'n ott,Y 9)el
r.tci 161i s
h i S r to i r Dar �f r /fe C 6 /l 0 iS1 Inca ciAlcz ziO 41-‘3L, L
�J roc t'�i er �Jf' j f_ ly (rush p Lt;ti1_ apprt &11 ,y,
Page 208 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
kin‘ 6 ccn rQcj∎S -ticuil` �11I atb I I 2-49 aPi
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
11:\W5
of individuals served: (i2 e cz-
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant
Subsidy v
Amount Requested: 6cd
y35- 00 a_c) 0
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
e vent description, time frame, community benefits).
L A. ,c) &\Q C `CC;uye
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Page 209 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township? o r
Amount Requested: r�x ',i
Amount Approved: DD
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
ff6, irk-
Name Position
Name Position
Year of Request:
For office use only
Approved: Denied:
Amount Date:
Year of Approval:
Date: ccYA 10c1
Date: SQ .0
i t 2 I
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 210 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
OR() AGRICULTURAL SOCIET
FINANCIAL STATEMENTS
DECEMBLR 31, 2008
(Unaudited see Notice to Reader)
Page 211 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Daniel S. Sawatsly
CHARTERED ACCOUNTANT
PROFESSIONAL CORPORATION
NOTICE TO READER
Oil the basis of information provided by management, I have compiled the balance sheet of Oro
Agricultural Society as at December 31, 2008 and the statements of income and members' equity for the
year then ended.
1 have not performed an audit or a review engagement in respect of these financial statements and,
accordingly, I express no assurance thereon. Readers are cautioned that these statements may not be
appropriate for their purposes.
Orillia, Ontario
January 23, 2008
Daniel S. Sawatsky, CA, Professional Corporation
Authorized to practise public accounting by
The Institute of Chartered Accountants of Ontario
06 Coldwater Street E. Suite 201 Orillia, Ontario L3V 1W5 Tel: 705- 329 -7700 Toll Free: 877 729 -2875 Fax: 705 -327 -7453
Visit us on the web at www.sawatsky.com
Page 212 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
:NI
'Card
ill C U ertificate
LTid
)ilcHor
0 AGRICULTURAL SOCIETY
ALAN CE SUEEI
AS AT DECEMBER 31, 2008
(Unaudited see Notice to Reader)
ASSETS
ELA101.111ES
2008 2007
8,783 9,553
3,695 2,500
5,000
49,728 32,694
3,083 2,408
50 178
65,339 52,333
131,375 128,003
196,714 180336
2,000 544
60 337
2,060 881
63,280
131.374
194,654
m1714
1):wctot:
The actionipanyinl„=, notes are an integral part of these financial statements.
51,453
_128.00
_179.455
18Q336
Page 213 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
l_C121S1iS
1(...,( 1 i7s
iaiii1i
<1 [Nit ?m 1
is;il;i <_ato.:11 Gilt
r)RO AGRICULTURAL SOCIETY
FAI EM1 N"1 OF INCOME
1 i s1' "I'11L YEAR ENDED DECt MB1 R 31, 2008
(Unaudited see Notice to Reader)
2008 2007
750 750
500 500
2,000 620
3,000 3,000
2,158 2,858
1,125 661
1,768 1,777
5,063 4,022
28,018 27,006
528 764
3,365 2,755
10,268 9,449
951 1.146
2,547 2,680
6,475 5,720
3,165 3,597
1,305 1,072
207 220
603 606
73,796 69,203
9,0.59 4.020
82,855 73,223
67,656 61.989
15 11.234
l'h4 accompanying notes are an integral part of these financial statements.
Page 214 of 266
s) 9
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
(:ASEI H (t ,s11,) IN)
A( YH
rt):-
RO AGRICULTURAL SOCIETY
STATEMENT OF CASH FLOWS
FOR THE YEAR EiNDED DECEMBER 31, 2008
(Unaudited see Notice to Reader)
2008 2007
15,199
6,570
21,769
11,234
6,089
17,323
1\t' t 11 it■ Vt t:Thri`z, t...t.PdWt ha
675) 687)
ld c:io,T,Tcs 128 178)
1,456 171)
1), ri...!(! ,,,,,..!,.■(.7 277) 1.092)
22,401 15,195
CASi 1 H 1 ALTrvrims
9.942) 13.272)
lN 12,459 1,923
Cosh. 11 9,747 __47,824
_62206 $49,747
accompanying notes are an integral part of these financial statements.
Page 215 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Ltt l t i f'. 01 fit
l ks c7I rni�: t; ;red in the operation ()Ian annual_ fall fair and the operation of the following
:leo hies.
1 'r`iVI!
Pitt'
1Itt.
lS
)RO AGRICULTURAL SOCIETY
['[ti TO FINANCIAL S'I'ATEMTNTS
DECEMBER 31, 2008
Unaudited see Notice to Reader)
is 0 t:.f u t bui dings for social Functions and storage,
i;: rt c>> t Iri�i1 hcx7 11.7 al the annual fall fair.
"t k)LN t t \Ci POI,JGIES
2008 2007
Accumulated Net Book Net Book
<_r_ Depreciati Value Value
ti 49,007 49,007 45,097
7.1187 28,392 59,495 60,063
18,200 9,771 8,429 5,750
3 ,l91 15.747 14.444 17.093
1 '5.285 X3,910 131,375 $_128,003
Page 216 of 266
o 9
ell prepared in accordance with generally accepted accounting principles
tltc��> policies considered particularly significant for the Organization.
011si ar property and equipment are stated at cost less applicable government
of t; aP_ n is on a straight line basis based on the estimated useful life of the assets
'!C a2 1owi iT annual rates.
I' rr_ a t =r; 11c A ;racratr aI society is dependent upon and thankful for the many hours contributed by
ia. mein ;s vTCII bt•rs eontuhute numerous hours every year to assist the Agricultural Society in carrying
E7t5 its izt issi of the difficulty of determining their fair value, contributed services are not
c Tinted in alias{.'. f411 eial StatetacntS.
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
AGRICULTURAL SOCIETY
MEMBER'S EQUITY
AS AT DECEMBER 31, 2008
(Una.u.dited s e e Notice Reader)
2008
Net Assets
Member's invested in
Ffluity Capital AsyG
s.
7
128,00
2 J�
ym±x5
Eqi Cy
2007
Net Assets
Invested in
Capital Assets
47 2 120,819
41) 1 L183
12$ 002
The aecu ai ing notes are an integral part of these andm statements.
SCHEDULE �(O
Page 217 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
1U 1
1
)RO AGRICULTURAL SOCIETY
STATEMENT OF EXPENDITURES
Ff.)! R 11 [E YEAR ENDED DECEMBER 31, 2008
(Unaudited see Notice to Reader)
SCHEDULE 2
2008 2007
i'r7 /c N1,1kV `-,cnu“ i ,u.ui), lair 8,962 8,859
1-7,.',,}01 t.. 1,655 1,378
1;.,t,_u i ho \s, 133 171
11o ,caimc° pii.ciii; 300 250
1 L.ht 110 ,11:, 500 821
'4c -4 1 i3O1 c `,11,,SS:i 977 1,002
!'1 rtol 1.'r ,_li';t5 9,195 7,527
ntiy.« ni ,H.,.
«n- 175 280
L irk... iami,r-n1 2,360 2,605
580 65
C'014�1ti, w i 2,428 2,219
AJIIii,i 365 335
.11r.i 1,660 1,420
t;it,hon, eQ i.I kri,;; 2,414 2,237
N;1!..11' 2,974 1,890
%.1 d c >,rl 300 300
01.?11d `,};lcili 1,200 1,200
Printiir 2,597 2,700
±',llty,� 798 1,280
6l: ritr d 2,122 1,746
I ck.1)11011.- 787 700
.(1 crti 2,988 3,002
1 k (ir,, 1,376 1,026
lw;ur;rrn 4,182 4,233
ftu LI)ar 62 61
l)ciwc:•i3;,,,t s1:: =L' 500 1,000
oiki:; 1,660 1,426
13;.'c -f clr ;1tik 814 824
4'i i.tij)es, 500 200
;titi .t 1 i<i, I 11 1 i ll i n 2,200 2,000
1)eprcci ion 6,5 70 6,089
l: Tait> k m;uoici ,a4zo: 4,322 3,143
1
67 61989
aeco►npanying notes are an integral part of these financial statements.
Page 218 of 266
Agenda Item 12a)- Shawn Binns, Director of Recreation and Community Services,
it\ Pr_NH
OR() AGRICULTURAL SOCIETY
tMENI2 01 INCOME FOOD BOOTH_
OR_ II1E YEAR EN DEI) DECEMBER 31, 2008
(1Iitaudited sec Notice to Reader)
20
()I1ice tvr,cott: 40
75
Sui 1) ic.t, 117
252
1
9.059
SCHEDULE 3
2008 2007
REVI.N1'1, 18,505 8,577
d plAtchuscs 9,194 4,546
URI 9,311 4.031
Yhc ic companying noes are an integral part of these financial statements.
11
11
$_4,02()
Page 219 of 266
Income
Grants Prov Cap Improv
County
Municipal
Prize Money
Donations General
Building Fund
Memberships
Entry Fees
Gate
Heritage Day
Midway
Rentals(display space bldgs)
Interest
Beef Lottery
Tractor Pull Donations
Sale of Advertising
Sale of Promotional Items
Food Booth
Cheques not cashed
Retained prize money
Total Income
Less: Expenditures
Net Income for the Year
2008 Actual
$2,000.00
$750.00
$500.00
$3,000.00
$2,158.00
$1,125.00
$1,768.00
$5,063.00
$28,018.00
$528.00
$3,365.00
$10,268.00
$951.00
$2,547.00
$6,475.00
$3,165.00
$1,305.00
$9,059.00
$207.00
$603.00
$82,855.00
$67,656.00
$15,199.00
Capital Budget Expenditures
(secretary office food booth and grounds lighting)
2009 BUDGET
2009 Budget Expenses
$2,000.00 Prize Money
$750.00
$500.00
$3,000.00
$2,000.00
$500.00
$1,500.00
$4,000.00
$22,000.00
$500.00
$3,000.00
$8,000.00
$500.00
$2,500.00
$5,000.00
$2,500.00
$1,200.00
$6,000.00
$200.00
$600.00
$66,250.00
$71,675.00 Total Expenses
$5,425.00
$20,000.00
2008 Actual
Sr. Jr. Fair $8,962.00
School Fair $1,655.00
Amateur Talent Show $133.00
Horseshoe pitching $300.00
English Horse Show $500.00
Western Horse Show $977.00
Tractor and ATV pull costs $9,195.00
Antique Machinery display $175.00
Entertainment $2,360.00
Promotional items for resale $580.00
Convention, District Meetings $2,428.00
Affiliation fees $365.00
Judges $1,660.00
Trophies and Ribbons $2,414.00
Night Guard $2,974.00
Medical support costs $300.00
Sound System $1,200.00
Printing and Stationary $2,597.00
Postage and Office $798.00
Heritage Day $2,122.00
Telephone $787.00
Advertising $2,988.00
Hydro $1,376.00
Insurance $4,182.00
Bank Charges $62.00
Demolition Derby $500.00
Toilets $1,660.00
Beef Draw $814.00
Secretary Honorari $2,200.00
Travel Expense $500.00
Depreciation $6,570.00
Repairs and maintenance $4,322.00
Equipment rental $0.00
$67,656.00
2009 Budget
$10,000.00
$1,800.00
$200.00
$400.00
$1,000.00
$1,000.00
$7,000.00
$300.00
$3,000.00
$600.00
$2,500.00
$225.00
$1,700.00
$2,500.00
$3,000.00
$300.00
$1,300.00
$2,700.00
$1,000.00
$1,500.00
$800.00
$3,000.00
$1,500.00
$4,500.00
$100.00
$500.00
$2,000.00
$850.00
$2,400.00
$500.00
$6,500.00
$5,000.00
$2,000.00
$71,675.00
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Printed 10- Nov -09, 10:35 AM
Township of Oro Medonte
148 Line 7 S., Box 100 Phone: (705) 487 -2171
Oro Medonte, ON LOL 2X0 Fax: (705) 487 -0133
Customer Schedule
Oro Medonte Agricultural Society
Ms Emily Campbell
Box 175
Oro, ON LOL 2X0
CONTRACT
ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE.
Acct ID:
PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE
TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED.
(3) 1 1
Page 1 of 2
2„oI
Permit Number: 2393
Ms. Emily Campbell
Work Phone: 705- 487 -1753
Fax: 705- 487 -1756
Dur. Hourly Other
Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount
25- Jan -10 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
01- Mar -10 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
05- Apr -10 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
24- Apr -10 Sat GUTH Banquet Hall Luncheon 7:30 AM 1:30 AM 1080 0.00 0.00 0.00
03- May -10 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
07- Jun -10 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
05- Jul -10 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
09- Aug -10 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
30- Aug -10 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
13- Sep -10 Mon OTH Old Town Hall Meeting 5:00 PM 12:00 AM 420 25.00 0.00 175.00
14- Sep -10 Tue OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 25.00 0.00 450.00
15- Sep -10 Wed OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 25.00 0.00 450.00
16- Sep -10 Thu OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 25.00 0.00 450.00
17- Sep -10 Fri OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 25.00 0.00 450.00
18- Sep -10 Sat OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 25.00 0.00 450.00
19- Sep -10 Sun OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 25.00 0.00 450.00
18- Oct -10 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00
160.0 (hrs) Sub Total $3,631.00
Tax $0.00
Grand Total $3,631.00
NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to
the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments
or failure to replace NSF cheques may result in cancellation of your booking.
It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions,
breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation
Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a
refund will be given.
Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc.
Page 221 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Printed 10- Nov -09, 10:38 AM
Township of Oro Medonte
avzt'tetto,ilU
148 Line 7 S., Box 100 Phone: (705) 487 -2171
Oro Medonte, ON LOL 2X0 Fax: (705) 487 -0133
Customer Schedule
Oro Medonte Agricultural Society
Ms. Emily Campbell
Box 175
Oro, ON LOL 2X0
Date Day Complex Facility
26- Jan -09 Mon GUTH Banquet Hall
ANNUAL GENERAL MEETING
Indicates event spans multiple days.
Dur. Hourly Other
Event Type Start Time End Time (Min) Rate Charge Amount
Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
02- Mar -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
30- Mar -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00
04- May -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
01- Jun -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
06- Jul -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
27- Jul -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
31- Aug -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
14- Sep -09 Mon OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
15- Sep -09 Tue OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
16- Sep -09 Wed OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
17- Sep -09 Thu OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
18- Sep -09 Fri OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
19- Sep -09 Sat OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
20- Sep -09 Sun OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00
19- Oct -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00
CONTRACT
Acct ID:
P„ 009
Permit Number: 2313
Ms. Emily Campbell
Work Phone: 705- 487 -1753
Fax: 705 487 -1756
153.0 (hrs) Sub Total $1,433.00
Tax $0.00
Grand Total $1,433.00
PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE
TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED.
ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE.
NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to
the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments
or failure to replace NSF cheques may result in cancellation of your booking.
It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions,
breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation
Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a
refund will be given.
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Page 222 of 266
3 15
Page 1 of 2
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Organization
Name Oro Medonte Horticultural Society
Address 58 Drury Lane.
City Barrie Prov. ON
Served Oro Medonte
THE CORPORATION OF THE
TOWITSHIP
PART B ORGANIZATION GENERAL INFORMATION
APPLICATION FOR GRANT /SUBSIDY
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Postal Code L4M 3C8
Contact Mrs. Janis Hamilton Telephone 705 728 -9348
E -mail jan.hamiltonnasvmoatico.ca Fax
Geographic Area Date
Formed November 1976
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
Number of 229 adult Out of Town Membership Fee
Members 161 vouth Residents 21 If Applicable single $10: family $15; youth $2.
Outline the mission, purpose and objectives of your organization.
To encourage an interest in all branches of horticulture. To promote and implement civic beautification.
To encourage planting trees, shrubs and flowers in our municipality. To stimulate and support youth interests
in horticulture. To promote the circulation of horticultural information. To promote protection of the
environment through practice, lectures, and any other suitable means.
Page 223 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
Registered Charity- Business Number 87620 007 R R 0001
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
Through our wonderful volunteers, we are able to Provide Civic Beautification at the Municipal narks and
public buildings. We offer education to adults and children in horticultural areas through our Master Gardener
Program, Youth Garden Clubs and our open meetings with informative sneakers as well as our Society
produced "Native Tree and Shrub booklet (This booklet is provided free to all residents of Oro Medonte
through the Township Office as well as local nurseries.) Through the Bavview Memorial Stream Restoration
Proiect we hope to promote through signage, the importance of our lake and nature, as well as educate the
Public about the native wildlife in the Dark area. Through our membership Program we promote local business
as they offer a discount to our members. Landscape Appreciation recognizes gardens that reflect the owners'
love of gardening and we put "Bloomin' Good Garden" signs out to indicate the gardens. Dr. Ives Bursary Fund
Promotes our own students throughout Simcoe County to pursue Horticulture or Agricultural studies. Plant -a-
Row provides local food banks with donations through our members. This year our Society contacted each
organization that could accent donations and updated and reprinted our brochure and then distributed it to
Churches and other organizations in Orillia, Barrie, Cookstown and Alliston. Through the North Simcoe
Community News.as well as Barrie Orillia media, we promote our society and upcoming events. Workshops
provided at nominal fees so everyone can come and learn. One of our 3 workshops was held with 30 attending
at a local nursery so time to shop and learn. With the youth Program we sponsored the youth to attend the
Provincial Horticultural camp and this year 1 youth attended the 3 day camp and one of our leaders attended
leading the camp group. We promote members wearing our Society's T -shirts when doing work for the
Township and attending out of town conventions. We have purchased a large banner promoting our annual
Garden tour and thus promoting more visitors to the Township. We had a new Society banner made by our
members Society that we take to out of town Horticultural events thus promoting our Society and Township.
Our local society members have ioined forces with the Ontario Horticultural Association Convention committee
that will host the event next year in Barrie at Georgian College.
of individuals served: 390 members and anyone who chooses to reauest information or visit our web site.
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVENUES
AND EXPENDITURES (Appendix "A
PART C DETAILS OF REOUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant $2,000 Subsidy $1513.50
*according to Township info(2008)
Amount Requested: $2.000
Page 224 of 266
h) z
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
Bavview Memorial Stream Restoration Proiect will have the Official Opening Sent. 24 through the ioint
efforts of the Recreation and Community Services Department. The signage will be complete for that day. We
have perennials to add to the nroiect due to plants not surviving. The Arena's garden was not done this year due
to the delays with the site. but we will have to reconstruct this entire garden and are planning to use Native
plants and shrubs once the large rocks are in place. the oil tank lattice mounted and the soil has been removed
and proper triple mix that we will purchase has been added. Our 7 regular projects continue to be Bavview Park
Gardens at the entrance way .the Municipal Office, Barbara Stoddart (Guthrie Public School). African Church.
Old Town Hall. Cenotaph. Ian Beard Centre as well as funding plantings at the 3 Schools through the youth
Garden Clubs. We also sponsor the vouth club activities. Each year we sponsor the vouth to attend the Ontario
Horticultural Association's summer camp. We also sponsor prizes at the Oro Fair. Youth programs promotes
gardening skills along with 4 flower shows they compete in. As well the youth always enter the Provincial and
Regional Horticultural competitions. Our plant sale garden tour attracts out of township visitors who may
one day reside here or return for a holiday. Working with the Chamber of Commerce we promote our society's
activity dates bookmarks and the native shrubs trees booklet We will continue to create workshops with
gardening subiects of interest.
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Meeting space at the Guthrie Arena
Previous grants /subsidies from the Township?
Amount Requested: 2,000
Amount Approved: 2,000
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
Name Position
For office use only
Approved:
NOTE:
Name Position O
Amount Date:
Year of Request: 2008
Year of Approval: 2008
Date:
Denied:
Date: ,5/.
Page 225 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of
Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be
directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South,
Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the Grant /Subsidy
Application Form.
See the attached financial information
APPENDIX "A"
FINANCIAL INFORMATION
ORGANIZATION NAME: Oro Medonte Horticultural Society
Please note: The Financial Information is incomplete and unaudited as our year end is not until Sept. 30/09.
The proposed budget for 2009 -2010 information is unapproved as our new executive is not voted in until our
Annual Meeting Oct. 2009.
We have provided you with as accurate information as is possible, but some of our costs have not been billed to
our Society to date.
The Gardens at the front of the Guthrie Arena are not planted due to work the Township has not been able to
complete. We will plant when the soil has been removed, the lattice in front of the oil tank has been made and
installed and the large rocks put in place. Our Society has offered to purchase triple mix to replace the poor soil
in the garden. So we have kept a portion of the money in reserve, as it will be needed to purchase replacement
trees, shrubs, and native plants when planting can take place.
Page 226 of 266
OkGANLZATION NAME: _QS matx3TE V‘eaesiculai ASAL )c,
UN ..DIEP 6-s
e w c_ 4 rsel VO\ect
NEXT YEAR PROPOSED: Year.
REVENUE:
L.4..Ack.u4k ikeek ewe; 5
1.1D 4.,a4: 0
CURREN'T FISCAL YEAR: Year
REVENUE:
Source:
crn f
GI' r,
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
EXPENDITURES:
Item:
4
t 0 S
l e
4 2-ik
id rt
TOTAL
TOTAL:
SUM MARY;
Surplus or deficit from
previous year
Revenue
Sub Total
Minus Expenditures
LANCE;
Once. o s Yr
vaceyx-Ne...tec kr
5istriatute
2 ciO_te nc'9
APPENDIX
FINANCIAL INFORMATION
Amount:
'P 7_ c: b
S o
2, 00
"2.°
H .as
Amount; 1 c_)00
14, `73q,9,5
_1
r i, 5D.M,,cfo
'15
Item:
41--(00 (62
4 4e not VVAU 4 2.- -I ke- CYO& of li\e_ issart,r,o{
4,3 yTheeAth. r
‘NeAck V +e_v ‘,I
EXPENDITURES:
TOTAL
_1\ c, ex
aes "A-3e
TOTAL;
SUMMARY:
Surplus or deficit from
previous year:
!Revenue
Sub Total
Minus Exp Expenditures
Source: ArrioAnt:
I rk
i z_cc izA7
L rix c:4
ec:)
ocp
500 00
r 6)(7 th3
1—
0 5. 0 eY
/3. 000
c'q
Page 227 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Printed 10- Nov -09, 10:35 AM
Township of Oro Medonte
(9/4Z% e
148 Line 7 S., Box 100
Oro Medonte, ON LOL 2X0
Customer Schedule
O.M. Horticultural Soc.
Ron Nelsons
58 Drury Lane
Barrie, ON L4M 3C8
Phone: (705) 487 -2171
Fax: (705) 487 -0133
Dur. Hourly Other
Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount
18- Jan -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
22- Feb -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
08- Mar -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 28.00 0.00 70.00
22- Mar -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
12- Apr -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 28.00 0.00 70.00
26- Apr -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
10- May -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00
31- May -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
28- Jun -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00
05- Jul -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
09- Aug -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 28.00 0.00 70.00
13- Sep -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00
27- Sep -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
18- Oct -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 28.00 0.00 70.00
08- Nov -10 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 28.00 0.00 70.00
06- Dec -10 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00
42.0 (hrs) Sub Total $1,176.00
Tax $0.00
CONTRACT
PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE
TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED.
ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE.
NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to
the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments
or failure to replace NSF cheques may result in cancellation of your booking
It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions,
breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation
Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a
refund will be given.
Notice of a booking cancellation by permit holders must be given in writing to the Township Office.
Indicates event spans multiple days.
Acct ID:
\n)(0
Page 1 of 2
Permit Number: 2599
Ron Nelsons
Grand Total $1,176.00
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Page 228 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Printed 10- Nov -09, 10.•35 AM
Cancellation in writing more than 7 days in advance of rental date:
$20.00 administration charge
Full (100%) refund of rental fee
Cancellation in writing within 7 days of rental date:
$20.00 administration charge
Full (100 refund of rental fee if rental time is used by another renter
50% refund of rental fee if rental time is not used by another renter
Cancellation in writing less than 48 hours before rental date:
No refund of rental fee
No cancellation notice "no- show"):
No refund of rental fee
k)
Page 2 of 2
The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the
Parks Recreation Department.
No alcoholic beverages are allowed in any Township of Oro Medonte facility without express permission from the Parks
Recreation Dep artment.
NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the
renters /groups entire booking.
WAIVER:
The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the
Corporation of the Township of Oro Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected
officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused,
which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations
during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this
indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro Medonte shall
or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro Medonte, its
officers and employees.
SIGNATURE: DATE:
If not the named addressee of the permit, please print your name.
Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND
PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be
directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South, Box
100, Oro, Ontario LOL 2X0
End of Listing
Indicates event spans multiple days.
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Page 229 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
58 Drury Lane
Barrie, ON
L4M 3C8
Sept. 11, 2009
The Council of the Township of Oro Medonte
Box 100
148 Line 7 South
Oro, ON
LOL 2X0
Attn: Shawn Binns
Dear Mayor Hughes and Council:
Oro^ -M[edo mate
1H[ortticuu ltturtad1 Society
L. I
We have enclosed the Oro Medonte Horticultural Society's application for assistance
with our ongoing program of maintenance of the municipal gardens in Oro Medonte.
Our Society is so thrilled with how you and Council have faithfully shown your support
as we continue to work in partnership with the Township. Through that partnership we
are completing the Bayview Memorial Stream Restoration Project with the official
opening on Sept. 24
Your staff continually have helped by setting up tables at the arena for meetings or
dropping off mulch at the 7 gardens we maintain throughout the Township With our
volunteer hours over 343 in Civic Beautification for 2008, we know that this is a good
service to the Township. Our hours are not in for 2009. At ten dollars as a minimum it
would be $3430. The amount of hours just spent on Bayview Memorial Stream
Restoration Project was 335 so that would be $3350 back to the Township as well. The
hours will continue this year on the Project as well.
As the difficult times in our world still continue, we sincerely hope you will see merit in
our application for the grant. We have held back money in order to complete the arena
garden. Your staff have given on going support to this project and once the work is done
by the Township removal of unhealthy soil, lattice built and oil tank painted and large
rocks in place, our Society is willing to purchase triple mix for the new garden. This will
be done with native plants, shrubs and so will not require the amount of watering once
2009
Page 230 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
the garden is established. As this garden is the most visible to travellers within the
Township, we do want it to be a shining example of what a partnership can accomplish.
Our year end and our new executive will not happen until October 2009 and so our
financial statement cannot reflect the true costs. It will be up to the new executive to
decide the budget for 2010 but the figures we had presented reflect what we feel will
happen based on past years. The budget for our Civic Beautification of course has not
been all spent as we have the rest of the money in reserve to complete the Arena garden.
Within our Society we have 7 regular meetings that provide interesting gardening
speakers as well as flower shows. Our membership is now at 229 adult members and
have an additional 161 youth members. One school doesn't have a garden club this year
because we cannot get a Leader. We have sponsored our Youth groups to send the kids
to camp and this year 1 youth and 1 leader attended the Ontario Horticultural Association
Convention's 2009 camp. Our Youth are encouraged to participate in our flower show
competitions and their work is remarkable. The amount of volunteer hours the leaders
give the children is certainly commendable. Unfortunately, at this time the total hours are
not available but last year they were over 745 hours.
We support the Oro World's Fair with prize money and have done so since our inception.
The Garden Tour is an annual event with this year gardeners coming from Texas,
Toronto and even Belarus. The plant sale continues to attract visitors from Barrie, Orillia
and Coldwater. We also give a donation that day to the Agricultural Society for the use of
a building in case of rain. Two of our 3 workshops held this year took place at a local
nursery and so again, we are promoting local businesses. We continue to publish the
Native Trees and Shrubs booklet free to any resident and is even available at the
Township Office. Through our 4 newsletters we provide gardening information to
members and promote local business through the discount program we have in
partnership with them.
Your continued support to our Society simply means we can continue to improve Oro
Medonte Township through our "greening up" programs. We do appreciate you
considering our grant this year.
Sincerely,
aiee 20 ,7)(:)
Janis Hamilton
Secretary
Enclosures (5)
Page 231 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name c4a4-I (1ommun ;=j 1 trA fl
Address al i C (Li2Qr7 d. 1=az+
Cit Orb S +a-lim_ Prov. b ►J Postal Code
Contact XGub nJ alui w ct,n Telephone
E -mail COOd..C.S-WrO Fax
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town
Members Qppfox 156 Residents 0
Geographiic Area Date
Served u i l +v Lak¢3 WC Formed
44h ht. -i crA L.i n�
Outline the mission, purpose and objectives of your organization.
Z> dpiIdo -(n 4e_' «JYnrnun 4-i h(
and YYV (I; a LA141 es lc, pill n L
_CALL* 41Cc
Stkch �s
THE CORPORATION OF THE
TOWNSHIP
APPLICATION FOR GRANT /SUBSIDY
�r1
r-t(olp
6 1 P t I C. 'k41 rlvl CCJ
148 Line 7 5., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
SEP 1 'i 7009
LcjL 2 D
Membership Fee
If Applicable N' A
by pre)(ll
p re -rnnie
-Iv:�c
?Inv Cc-Inn! r Art rluhs s._,; i r M ini verLex>nd
Page 232 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
V 1 611 P sn t i ()rn o -in '7C.�-'i'I oy,
U dJ
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
jecr,4 4U l_he hri �I a� ✓P,r ,l r �c (r-6
c her
P6-r. prrsr kn i (114-Wen) ru -t C 10-10 i x (knec)
r -rod fzi: (1&‹ 1 Recem- 1e Lt`cn 0 1,th
_cl PG i cl E cl ir Id rC J LI Lc ryn ee. 4i r� r. SS A Cunr4 sake Lair l 1 s
eYYle.fe net t IO(1x e-rn �•l tt�/ s ve "k
Eleclitroc
of individuals served:
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant J Subsidy
Amount Requested: 2 I
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
s ■ff'ct -r 4 S rno 00(x Id kr 10
rn .t empp r r��-i n rr S S H' hex. LI
am rea Ili ctx ma
A
-phi s r1cl(; hem tryrne .r s iecv eskri 4o he
Crz rear --he Lo A ent-1 t 7# d e. 1 h i (1S4 e2 J)
Is c also he t d 1.kiLLin rk-I- fhe
tr (a ki
Y ren- Ic khers tic€
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
O
/0
Page 233 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township?
Amount Requested: 5 c Year of Request: 2001
Amount Approved: Year of Approval: eg1
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
Name Position
AA I ICA 1
Name Positionj
Date:
For office use only
Approved: Denied:
Amount Date:
Date: Atli 1 l LT
J
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 234 of 266
r)
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
APPENDIX "A"
FINANCIAL INFORMATION
ORGANIZATION NAME: ci (r, y nrn 1
Page 235 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
CURRENT FISCAL YEAR: Year: Sept. SCpt 01 NEXT YEAR PROPOSED: Year: St 0.9 s, 0
REVENUE: REVENUE:
Source: pi
rue kv-c.
Gr' ryp
r,incicieks
j LJ
i* s;
EXPENDITURES:
TOTAL:
Item: 0,
114.- dr 6
1
I CArtes
_Bath fc es
TOTAL:
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Expenditures
BALANCE:
Signature
Amount: 1000
61.
g ,00
÷5S) -9
Amount: dg
22-
Z 22 .S
2
25
5
Source: pi Amount: leot.
CA
f"
-1"
Dcecws
ra
TOTAL
EXPENDITURES:
item: h; I
I 11S( rk_ in es
C
f-ce s
TOTAL:
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Exp. Expenditures
BALANCE:
Amount: ,Q9)00 .00
al I
1 g 6°
q(02.1.2q
alte:
7
Page 236 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
0 bwns ip o)
Proud Heritage, Exciting Future
APPLICATION FOR GRANT /SUBSIDY
Instructions: In order to process the application, Appendix "A" Financial Information must be
completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name Oro Medonte Minor Sports Association
Address Office location 3 Allen Street Hawkestone. Ontario
Mailing Address C/O Township of Oro Medonte 148 Line 7 South PO Box 100
City Oro Prov. Ontario Postal Code LOL 2X0
Contact Christine Richards Telephone 705 353 -3000
E -mail christine.richardsaommsa.ca Fax
PART B ORGANIZATION GENERAL INFORMATION
Number of
Members 5 Member associations
705 721 -7747
Out of Town Membership Fee
Residents If Applicable N/A
Geographic Area Date
Served Oro Medonte Formed October 2008
J)
Outline the mission, purpose and objectives of your organization.
Mission /Mandate
The Association is a partnership of community sport oraanizations that work cooperatively to
Promote sport and provide a collective voice for minor sport in Oro Medonte. We do this
through:
o Providing leadership and a voice for collective sport initiatives
o Facilitating and developing networkina and cooperation in the sport community
o Fostering and promoting aood sportsmanship through training, education
o Focusing on Sports Community awareness building, enaaaement and planning.
Goals of the Association:
Strive for consensus while working collectively for the greater good of the Oro Medonte Minor
Sports Association
Page 237 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Development of Common Policies Business and Strategic Plans Fundraising and J
Marketing Plans Volunteer Recruitment and Recoanition
Training for Coaches and Volunteers
Collaborative Purchasina
Development of a website that would promote minor sports and information across the
Township. have the capabilities to provide on -line reaistration. provide event information. and
volunteer information.
Combined reaistration events and advertisements
To represent the interests of minor sports aroup i.e. address issues of facility allocations and
Provide a link to the Township for facility related issues.
Combinina resources to allow for administrative support and coordination of volunteer
manaaement and registrations
Enhance and foster volunteer resources
Increase participation in minor sports
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
Non Profit Oraanization Ontario corporation number 1795096
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
The Township of Oro Medonte has provided the Oro Medonte Minor Sports Association with support in
assistina with the development of the association. Guidance has been provided by the staff of the recreation
and community services department. Together we have worked to create an association that will benefit our
member associations and minor sports participants in our community. In addition to this the Township of Oro
Medonte has served as an outlet to collect our mail saving the association the costs of a post office box.
of individuals served: 2130 minor sport participants in the 5 member associations. 329 member
volunteers (Oro Minor Hockey, Oro Medonte Minor Soccer. Vasev Minor Ball. Oro Skating Club. Oro Minor
Ball)
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVENUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Page 238 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Application is for a (please check) Grant X Subsidy
Amount Requested:
$3780 to cover rent from Jan 1 2010- December 31 2010 (0 /month)
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
If approved, the grant received will ao towards the rent expense of the office space in the Hawkestone Hall.
The OMMSA currently pays $315 per month rent towards the office space. The grant will be out towards 12
months of rent for the 2010 year and the 2009 rental fees already paid.
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc)?
None
Previous grants /subsidies from the Township?
Amount Requested: N/A Year of Request: N/A
Amount Approved:
N/A
PART-EN- SIG TWRE OF AUTViORIZEDOFFICIAL(S)
H Da te: �A
tiar�l Position
Jf C.Q„ 2e( Date: 3 l 'f0 u ,a009
Name Position t V C
For office use only
Approved: Denied:
Amount Date:
Year of Approval: N/A
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 239 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
APPENDIX "A"
FINANCIAL INFORMATION
ORGANIZATION NAME: cro-o2„ib* tn./ pc1/fr j[,sc(icti
CURRENT FISCAL YEAR: Year:
REVENUE:
Sou Kt:
1(illiue ell/61)/b1
2 009
Amount;
456
TOTAL: 000
EXPENDITURES: ti(ion-ths
Item:
Lyt (rrion-ms)
Pt ciovq- cub
revs,
locihemcg 1a-I3
Nve{tisi 6#iceZyp.
LJ4iLi
/901-erti hase_c
SUM MARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Expenditures
TOTAL:
BALANCE:
Amount:
F70;56.
f 2 )1 Lig7
1
4 2;
I
1tic5 I (o
5(0,(0co
50, (0(9O
1 15, 5s
OW-1.67
NEXT YEAR PROPOSED: Year: 2:01 0
REVENUE:
Source:
flil h/ii1
EXPENDITURES:
Item:
V
ub
C/i,e/yoUW
1119/Y-61n
Advev 0E6 Le
V-4
Ncc Tirajoirlo
D•eveicionlinii (Vs
TOTAL
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Exp, Expenditures
Amount:
3 (DM
TOTAL 37 (000
Amount:
000
2.
n
s 0
2_`"_
BALANCE: 3 Eck0v (GS
Date, C
Page 240 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
THE CORPORATION OF THE
TOWNSHIP
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
t
r
0 -t m32taunalLA Otto Q
Address Icitt ctiLs 0 j
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487-2171
Fax (705) 487-0133
SH 1 4 2G09
APPLICATION FOR GRANT/SUBSIDY
K)
www.oro-medonte.ca
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants/Subsidies are not automatically renewed annually
City \Ant i )4 S Vr)(\e, Prov. 6)1.1 Postal Code Lo L 1 1 0
contact_SVIcirnrN C ci\ 1'o &s.J. ref Telephone 4-51 -a(9
t
sena* r ?ri. 0 \--1 Ck\ nor\ 1,,nrchvet Fax
.3Q5 D 61
PART 5- ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee n5 co ipec-S-Orl
Members 33 Residents If Applicable
one 4e ee.....
Geographic Area \It Sk st- ‘0 Li t 'e.....,
Date
erved nzi- I I Formed q 6 4
V.Ierk-ArN ----P,ct.s LC d tCcO4 5 s..A.t. 16' N Sderc4(e\jc l.'t ci-act-caL
Outline the mission, purpose and objectives of your organization.
c-ry- ce y\ A w 6 in 4-0 cl
G\ Sc r rrtrxmy,,,,i.kc Curb rinQr rrost‹ counvymNA zo2u. V)-ex
1'A-1€& ttJc81.\- 6kuus
illill 9 i atarideoc4 ,rcy-A R•e..‘K\ I' -63 cLruotve- ice‘ywykorkli Cr
I v
CeirNrNANNONkt..k tatilys,6 1 JA.TO r -ez_rlY‘i \t i t5 ariV;eAS. MeAtiv FA futt,
Page 241 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
hot s' §mrc refca ohV-
v
Indicate the products services benefits provided to the Township of Oro Medonte by your
orga ization:
ISLA rer c I a byre K) e r .9h�
1 A mvw r. 1 11a Lot 1 tv; ct 0'5 C y nrnk.A.t, A Yid Se.
f kt_s, Inc/La e bet d b c L LQ.Tn)
of individuals served:
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant Subsidy
Amount Requested: ,a500
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
i p
1 Qtgg� 10�� 3 g P lAAAofal 0l�$°cl
i VC l�rl n G +Yf i/ P 0 J i 7
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Page 242 of 266
u) z
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township?
Amount Requested: g
Amount Approved:
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S1
N. ,i t.-L,! t.,e,.C_ p
y f'�: 1•sition
For office use only
Approved:
Amount
Name Positiorf
Year of Request: 2_Or q
Year of Approval: 00
Date:
Date:
Denied:
Date:
1D )0 cf
Page 243 of 266
k
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more If required) to complete the information requested on the
Grant/Subsidy Application Form.
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
u Go Mm
t log E NOq lI
CURRENT FISCAL YEAR: Year: ,J
REVENUE:
cis u
C
A emric:Q t)rw\(
le Grant
TOTAL:
EXPENDITURES:
1 tem
10,..9.w t fl. rrOf F Jt
I\-C
n W
\IY.1 Mt'NQ fn 41.
TOTAL:
`signature:
0. Funar ci,s�r�
aocq
SUMMARY:
Surplus or deficit from
(2,000 previous year
Revenue
Sub Total
Minus Expenditures
BALANCE:
fAr tkrc.:s
2.ato E ms
Amount:
5CO.be'
gr)
e no
Amount gto5
IRc
aCTO
14on
(g G20 c
4 o.
2i05
(g46.c°)
NEXT YEAR PROPOSED: Year
REVENUE:
Source:
Qm Q
_M Cced
0 r( rc ar
TOTAL
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Exp. Expenditures
BALANCE:
Octc E 200C( Clb,n a C Ti) y∎.
tJOd l `ZOvei u it t in 's 2.0 o
1rV Zak°
Amount:
a0ta
gab
EXPENDITURES:
Item: Amount:
<alio n 1 2- 00 °'c'. i
_ri 12 b 1
1 0 •c)
TOTA 1:
C c e o et)
ti
aex+ t
h
h(4 et r Ur`d.t �rs'er
Page 244 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Organization
Name
THE CORPORATION OF THE
TOW_VSHIP
APPLICATION FOR GRANT /SUBSID'k
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
i/"1CO C-OUN V PLOW TeNS IISSO (.lei IOIV
Address 78'3 C d r" 4 /Al E R IR f
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
Instructions: In order to process the application on fields including Appendi>L "A" financial
must be completed
Note: Grants /Subsidies are not automatically renewed annually
City o t.J 10 J Prov. O N Postal Code 1 O
/3(1- d 60 oR
Contact Q AR RV E Q Telephone 119 9 0/C
E -mail Fax
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee ,s
Members Residents If Applicable CJ
Geographic Area Date
Served 4L4 9 S I I'1COC co U& y Formed -I A'N 8 c9:00j2
Outline the mission, purpose and objectives of your organization.
e'r`r Pu Ria0se_= Of ooR &A Z /4-i'Onl 1s i O l Mo /Qs 772/9
I /tR/ OF pLOLotN A rc /CCt Or 1 /INiD f3Y ustNG
Ho(2s s9AJ! f1C P/ U i?S /9ni mOcE, N F WS
.a t. ot.r.e t) iS 1TORS d 54: C 4A) f+E 11 40 AL 8 i
i 7 9 e Au1Ay nc b l t r 4 7 ,4142 .4) E 11-0P e": To 11/4u i s u r s s 1 7
I O /YJ$/ cn- Irt /9 COue f3166S or4r
Page 245 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
N 0 PRO i o R G 8 /\I 2' r /01J
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
of individuals served:
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant I/ Subsidy
Amount Requested: ao 0 rs
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (Le. project or
event description, time frame, community benefits).
t.45 11..C- i3C US c D To ti-Cc P PRy cos T's /o g l h
fPz o 3; mf?cH s uctj i /or Re.) r91. iz4s )4 ?u ®ms pie NT/ A) G.
Oue 1311) L= R 1 IS /N G /m /fit; V PLOiw)iNr...
C amPtlo 2 5 A-bo 7"/.5 /NC; 044 R/3Ib10 I- iv 3 LQCd4L,
(Sue FSS5oc /1 i Ion) 77Y-A1-A) k s you t'C �`iC se,,Ao ),Qi eAl ffri
P R S f .4iiJ c.,OZ COPE 7 P C t r co'o 7 "JOE'S took' ea/ 0/0
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
NO
Page 246 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township?
Amount Requested: a00 00
Amount Approved: 2 00 s ti
Year of Request: d 0 c 9
Year of Approval: .200S
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
-ern, (96 sz PRC_ s A) Date: SG r T y 0O 9
Name Position
8 CAs-urui .S cc(? EI79 .2
�J Name Position
For office use only
Approved: Denied:
Amount Date:
Date: 3 4 3 7 2ooct
Page 247 of 266
NOTE:
Personal Information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
APPENDIX "A"
FINANCIAL INFORMATION
ORGANIZATION NAME: Si NI CO a" CO Lti•JTv tA-
<DC.
'es)T Y ,,m e .1 Do fJ T 9u FiAbi c
.G 7 rein sAp AO Alcox-) /9A
EACL s 4 sixo Teire Fi?o,r 07 oat'
0 ve $34) mu
.2" Lk, c. &�T s 7 n Air FOR Goo
y Quer sTioA)S- R 6 /NG ove F r
C.- rtCr obfaR Mew stike‘z thieResd9
arAlitmiles
E'x p sd es ■=oe <ROO CI
is O'k 4 7' do° 9 wbteee
e eTA,e7
Page 248 of 266
Li
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
CURRENT FISCAL YEAR: Year:
REVENUE:
Source:
EXPENDITURES:
Item:
Signature
TOTAL:
TOTAL:
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Expenditures
BALA NCE:
Amount:
Amount:
NEXT YEAR PROPOSED: Year:
REVENUE:
Source:
EXPENDITURES:
Item:
TOTAL
TOTAL:
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Exp. Expenditures
BALANCE:
Datel'
Amount:
Amount:
Page 249 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
0233
0284
0285
0286
0287
0289
t-
0290
0291
0292
051
0294
0295
0296
0297
0298
0299
0300
0301
0302
0303
0304
0_4)5-0312
0313-0337
0338
0339
0340
0341
0342
CHQ#
SIMCOE COUNTY PLOWMEN'S ASSOC.
EXPENSES JAN. 01- NOV. 06, 2008
PAYMENT TO
Coakstowa UniteiiChurcia
Barry De Geer
Ontario Plowmen's Assoc.
1
Baral3eGeer
'Ken O'Brien
0288
Ontario Plowmen's Assoc_
Theresa Priest
Ken O'Brien
Dixon Digital Design
__L___Bradford rrint51y2ppe
Kathy Carr
Karen Wardlaw
Ellen Hickson
Mort Hutchinson
Barry DeGter 27.20
Barry DeGeer 68.70
Dale Smith _206.40
r J.kiss Ma_c_ciliivary 454.80
Saurin Viornen's Institute 600.00
qin
KICX
Stayner Rental
Horse Plowing____
-r Tractor
John Noble Septic
Don Priest
Don. Priest
1
Ken O'Brien
Ken O'Brien
FROM 2007
0276 1 Barry DeGeer
0277 Tech-We-Gwill
Walter McCabe
Barry DeGeer
Theresa Priest
Theresa Priest
0282 Royal Victoria Hosrsitai
0278
0279
0280 I
EAT 1
AMOUNT
100.00
5.46
577.00
171.60
299.04
100.93
38.22
3
2096.15
450.00
175.00
200M0
300.00
t
400:60
367.50
3346
685.00
1730.00
299.25
644,10
36.71
70.00
50.00
NOTES
Stamps
Conventi Odi fees
Convention
rooir
I Cony_ Expenses
Queens room
Stamps_
Flower/1 Hour Sigp_
Layout of Book
Match Books 1000
1___6teen of Farrow Exo!nses
2 x $100-Gifts
I
Horseshoes
Stamps
.---1
Coffee
Judge
Judge.
Plowmen's Lonelies
Wagon Rides
Radio Ad
Mc rental
Portable Toilets
Tent for match Tractor for Conven.
_t_Stakers Lunches
Painted Saw
20.10 Photocopies
Annual Dinner
75.00 Thank you basket
1 225.00 Ltionourariurn-secret.
225.00 I Honourariurn-treas.
55.28 Flowers/printing____
I 1000.00 Donation
Page 250 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Advertising
Match Books
Convention
Queen of the Furrow
Plowing
SIMCOE COUNTY PLOWMEN'S ASSOC
2008 EXPENSES (REVIEW)
Horseshoes 300.00
35.40 Date on sign
367.50 KICX radio
402.90
2 096.15 Printing 1000
360.00 Layout of book
2 456.15
570.00 Registration
299.04 Rin- President
171.60 Rm-Secretary
100.93 Rm- Queens
36.71 Auction tractor
1 178.28
175.00 Karen Wardlaw
367,50 Kathy Carr
542,50
Horses Wagons 400.00 Bill Gilpin
1 730.00 Tractor
685.00 Horses
2 415.00
Page 251 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
Address
City s
APPLICATION FOR GRANT /SUBSIDY
Prov.
Contact �e�
E -mail
PART B ORGANIZATION GENERAL INFORMATION
Number of
Members c:,
Out of Town
Residents
THE CORPORATION OF THE
TOWNSHIP
C.&Sa
Outline the mission, purpose and objectives of your organization.
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
Postal Code
Telephone
Fax
Membership Fee
If Applicable
Geographic Area Date
Served r Formed
CLD
tick �g
Page 252 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (Le. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
of individuals served: �a �s n_t�
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidx is a request for a reduction or waiving of f ees f
Application is for a (please check) Grant Subsidy
Amount Requested: "a.�
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
`s ue
S i
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
GAL
r F�aS�zS� 4�t�
Page 253 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Previous grants/subsidies from the Township?
Amount Requested: .oc�
Amount Approved:
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
Name Position
Name Position
For office use only
Approved: Denied:
Amount Date:
Year of Request:
Year of Approval:
Date:
Date:
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 254 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
ORGANIZATION NAME:
APPENDIX "A"
FINANCIAL INFORMATION
Page 255 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
CURRENT FISCAL YEAR: Year: A000 NEXT YEAR PROPOSED: Year: O
REVENUE:
Source.
r 4viiffars, 7
fra0.4
TOTAL:
EXPENDITURES:
Item: Amount: !tern: Amount:
c liCet- e-Gazt La._
a4 IV- i troZ3 ACCej(kte
Z(2._3(:, a oduck-e t 5 .1z
hi oltSe 1 74i
60e
e f 7O
ce-cps-i-- 15311-3 aas1( X /7 ez,e).
TOTAL:
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
:Minus Expenditures
Signature:
BALANCE:
Amount:
4-ifv0 s II
?Cir-ItCP TOTAL: 3 53
.elecefr 6 ((ice
REVENUE:
Source:
„dw
EXPENDITURES:
TOTAL
SUMMARY:
Surplus or deficit from
previous year:
Revenue
Sub Total
Minus Exp. Expenditures
BALANCE:
Amount:
3Lf
oPoqec/
35
L(9
ry)
Dte
Page 256 of 266
Name Position
Catherine Blakely Chair
Faye Hunter
Patricia Olesen
Ron Walker
James McKean
Dianne Webster
Beverley Hackett
Allan Weir
TELECARE ORILLIA
BOARD OF DIRECTORS 2009
Phone Email
835 -5396 H Blakelv.famllv email.com
345 -1000 Cell
Address
387 Ingram Road, RR
Coldwater, ON
LOK.1E 325 -8760
371 Victoria Cr.,
Orillia, ON
L3V 6H1 329 -2697
4 Lewis Dr.,
Orillia, ON L3V 7S5 689 2915
Treasurer 3647 Riverdale Dr.,
R 1, Washago, ON
LOK 2B0
Secretary 101 Cedar St,
Orillia, Ontario
L3V 2C6 325-1689
Past 1 Colborne Street W.
Chair Apt. 206, Orillia, ON
L3V 7X5 326 -6549
Public 7 Carter Cr., Orillia, ON
Relations L3V 7S3 329-0854
1926 Confederation
Drive, Orillia, ON L3V
7L1
f
na triciaolesen hotmail.com
Ron walker crsvmpatico.ca
325 -3859 H ihmckeaniaavmnatico.ca
883 -2223 0
Dianne33nu svmatico.ca
B evv7@hotmail.com
Al Weir
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
September 11, 2009
Township of Oro Medonte,
148 Line 7 S., Box 100,
Oro, Ontario.
LOL 2X0
Attention: Shawn Binns Director. Recreation and Community Services.
Dear Sir,
Sandra D. Barker, Coordinator,
Telecare Business Office,
170 Colborne Street West,
Orillia, Ontario
L3V 2Z3
Phone 705- 327 -2383
E -Mail: Telecare @csolve.net
J eeeccvte C9atia lei, tke.s o Bine
"at Jedecaxe We've them lecauee we eaxep"
24-Noun Diwtxeaa Biwa
705- 325 9534.705- 835 -3453
LIP 1 7009
It is our pleasure to submit our request for a grant to you, The Township of Oro Medonte
and Members of Council for consideration. Please find attached our submission
completing all required sections.
I have enclosed our Mission Statement plus a few book marks for your review.
We look forward to hearing from you after your decision and truly hope Telecare
Orillia/Simcoe North is worthy of your support.
Kindest Regards,
Page 258 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Proud Heritage, Exciting Future
APPLICATION FOR GRANT/SUBSIDY
Instructions: In order to process the application, Appendix "A" Financial Information must be
completed
Note: Grants/Subsidies are not automatically renewed annually
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
i iTh,-._ c e= e 0 ,)).._i
i
Address 1 A L-( i Pr)-4 CE 31-L)
City -.-.-A.,a1:42.?.1 i::- Prov. ni.._1 Postal Code v 1
Contact----3pri...,\NR.4. 142 Al k ,V). Telephone 10'5 7‘.-
E-mail 1 r\ m _c■ ■,-,c COP P()...)(vi Q'IP`T--;,), ..c(NFax
PART B ORGANIZATION GENERAL IFbRMATION
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Members I i 5 Residents If Applicable n n Ilif
Number of r) E0- f ryrt Gt 5 ,-.1Apa...kgWf Town Membership Fee.
Geographi rea --KESTEAJZ"-I St CP.,--
Date
Served 1 \r C CI i Formed (kW ()P P'a PA r i 1 K /0 i-i
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Outline the mission, purpose and objectives of your organization. C 0 6±
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Page 259 of 266
JAN 1 70
OROMEU
TOW
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
t1 6 it{ 0-0 hIT 4 �-t�itl 1 A ��`�C/�
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
fi ()r -tip )0, CJc) 0D
C l i J 1 7 Ft (c t E
T"4Y _..l_ 1)o.A r t"� r) C �`,L 7u(1L)
PART C DETAILS OF REQUEST
of individuals served: l`�J�', -s� /7'�j7 }J��.c
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant v
Amount Requested: Z5 O O C
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
1)3r: 7 A S OF 41poe QA Ise elk C_ aL.
i on i� l (-3 r\ `ice ai)i-ii
C(W LS 19)...1 6).4 34EL--r- PO-AK_ P ()L )9CLWS
U.ST6l' l 1. S 1 n--1 Poo "TA c_. I h 72 1■4Th GJr173 cJ tiN2F=
Li 1' ar r)( n i c -A Pot .mot
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Previous grants /subsidies from the Township?
Subsidy
Page 260 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Amount Requested: 0 1 C)
Amount Approved`
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S1
Q a, I /2.3 Q oC O c. 4\616. Date: Y c
e 8 Position
6 c=_ CA�6.--, _L 70 7
1 L L p 1 )(i rHSi �cs7_F- 2,_( r= Date: i O or, N Position r sJc
For office use only
Approved:
Year of Request:
Year of Approval: c? 60 C I
APPENDIX "A"
Denied:
Amount Date:
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro- Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Foram.
Page 261 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
FINANCIAL INFORMATION
ORGANIZATION NAME: 3
c Si-lca- 1
CURRENT FISCAL YEAR: Year
REVENUE:
Source: Amount:
TOTAL: TOTAL
EXPENDITURES: EXPENDITURES:
Item: Amount: Item: Amount:
Surplus or deficit from
previous year
Sign
NEXT YEAR PROPOSED: Yea r:
REVENUE:
Source: Amount:
TOTAL: TOTAL:
SUMMARY: SUMMARY:
a--vv-26-1( C
Surplus or deficit from
previous year
Revenue Revenue
Sub Total Sub Total
:Minus Expenditures Minus Exp. Expenditures
BALANCE: BALANCE:
Dati
Page 262 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SIMCOE COUNTY FARM FRESH
MARKETING ASSOCIATION
FINANCIAL STATEMENTS
(UNAUDITED)
FOR THE YEAR ENDED DECEMBER 31, 2008
Gary Edgecombe
Chartered Accountant
Page 263 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
Elmvale, Ontario
February 18, 2009
NOTICE TO READER
24 Kerr Street
Elmvale, ON LOL 1P0
Tel. (705) 322 -9975
Fax (705) 322-9976
Toll Free 1- 888 868 -0317
On the basis of information provided by management, I have compiled the Balance Sheet of
SIMCOE COUNTY FARM FRESH MARKETING ASSOCIATION as at December 31,
2008 and the Statement of Revenues and Expenditures for the year then ended.
I have not performed an audit or a review engagement in respect of these financial statements
and, accordingly, I express no assurance thereon.
Readers are cautioned that these statements may not be appropriate for their purposes.
Chartere Accountant
Page 264 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
SIMCOE COUNTY FARM FRESH
MARKETING ASSOCIATION
BALANCE SHEET
AS AT DECEMBER 31, 2008
ASSETS
CURRENT
Cash 11,649 3,916
Accounts receivable 9,927
GST receivable 1,490 786
Prepaid expenses 1,080
NET ASSETS
NET ASSETS, beginning of year 4,702
Net Surplus 19,444
NET ASSETS, end of year S 24.146
Unaudited See Notice to Reader
Gary Edgecombe
Chartered Accountant
2008 2007
24.146 4.702
4,702
4.702
Page 265 of 266
Agenda Item 12a) Shawn Binns, Director of Recreation and Community Services,
REVENUES
EXPENSES
NET SURPLUS
SIMCOE COUNTY FARM FRESH
MARKETING ASSOCIATION
STATEMENT OF REVENUES AND EXPENDITURES
FOR THE YEAR ENDED DECEMBER 31, 2008
Grants 65,350 32,656
Memberships 3,925 1,240
Farm Fresh Map Sales 9,975
Farm to Institution Sales 2,029
Good for Life 785
Savour Simcoe Sales 5,389
AGM expenses 242
Bank charges 90 177
Capital expenses 2,384
Community Outreach 500
Evaluation Project 500 750
Farm Fresh Map project 16,454
Farm to Institution project 2,029
Insurance 486
Marketing 2,497 10,444
Memberships 500
Office expenses 951 2,929
Professional fees 359 306
Savour Simcoe 4,340
Staff remuneration 34,937 9,345
Telephone 728 508
Travel 1,056 572
Website design and maintenance 381 3,663
Workshops conference fees 75
68,009 29,194
Unaudited See Notice to Reader
Gary Edgecombe
Chartered Accountant
2008 2007
87,453 33,896
19.444 4.702
Page 266 of 266