10 21 2009 CoW AgendaPage
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War
Towraslxip o f
Proud Heritage, Exciting Future
TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
Wednesday, October 21, 2009
9:00 a.m.
1. NOTICE OF ADDITIONS
a) Motion for Notice of Additions.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:00 a.m. Gord McKay, Chair, Zero Waste Simcoe, re: Zero Waste.
5. CONSENT AGENDA:
a) County of Simcoe, Library Co- operative, correspondence received October
15, 2009, re: Annual Report, 2008.
Staff Recommendation: Receipt.
b) Donna Cansfield, Minister of Natural Resources, correspondence dated
September 29, 2009, re: Nottawasaga Valley Conservation Authority and
Severn Sound Environmental Association Jurisdiction.
Staff Recommendation: Receipt.
58 -59 c) Terry Downey, Executive Vice President, Ontario Federation of Labour,
correspondence dated September 2009, re: Proclamation Request,
November 6, 2009, Community Social Service Workers Appreciation Day.
Staff Recommendation: Receipt.
6.
a)
b)
c)
COMMUNICATIONS:
Nina Brancaccio, Supervisor, Council Secretariat, City of Barrie,
correspondence dated October 8, 2009, re: Council Motion 09 -G -408 Buffer
for Hunting in Neighbouring Municipalities.
Bruce Keeling, Director and Committee Chair, Huronia Woodland Owners
Association, received October 9, 2009, re: Application for Grant/Subsidy,
Huronia Woodland Owners Association.
Miles Blackhurst, Chairman, Huronia Museum and Huron Ouendat Village,
correspondence received October 2, 2009, re: Request for Financial
Contribution.
Page 1 of 91
Page
6. COMMUNICATIONS:
74 -75 d) Trace Leonard, Tribe Fastball Club, correspondence dated September 28,
2009, re: Request for Financial Contribution.
[Addenda]
e) Gerry and Vera Cameron -van Amelsvoort, correspondence dated October 20,
2009, re: Opposition to Paintball Amusment Park.
[Addenda]
f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley Woodside,
Kathy Clarke, Janet Machan, Jane Gordon Ball, correspondence dated
October 20, 2009, re: Horseshoe Valley Paintball Inc. Site Plan Agreement
Review, 2009 SPA -04.
[Addenda]
76
77 -80
81 -82
83 -84
85 -87
88 -91
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Pins for Midget Hockey Team.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. Fl 2009 -17, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts, September 30, 2009.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2009 -31, Jerry Ball, Director of Transportation and
Environmental Services, re: Robinson Water System (Request to Connect to
Municipal Water System for 62 Moonstone Road East).
10. DEVELOPMENT SERVICES:
a) Report No. 2009 -065, Andria Leigh, Director of Development Services,
Horseshoe Valley Paintball Site Plan Agreement Review, 2009 SPA -04,
3193 Line 7 North.
b) Report No. DS 2009 -066, Andria Leigh, Director of Development Services, re:
Third Quarter Building Division Report.
[Addenda]
c) Andria Leigh, Director of Development Services, re: Moss Developments
Securities.
[Addenda]
11. EMERGENCY SERVICES:
12. RECREATION AND COMMUNITY SERVICES:
13. IN- CAMERA:
Page 2 of 91
Page
13. IN- CAMERA:
a) Motion to Go In- Camera
b) Motion to Rise and Report
c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe
Regional Airport).
d) Andria Leigh, Director of Development Services, re: Property Matter (Release
of Easement).
e) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor Client Privilege
Matter (Legal Opinion, Draft By -law).
f) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Part of
Monk Street).
Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Request
to Purchase, Part of Unopened Road Allowance Between Concession 4 and
5, Part 2, 51R-17464).
h) Doug Irwin, Director of Corporate Services, re: Property Matter (Request to
Purchase, 8 Orillia Road).
i) Doug Irwin, Director of Corporate Services, re: Property Matter (Markov and
Heatherington, Plan 606 and 798).
j) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
[Addenda]
k) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter
(Encroachments Lakeshore Promenade).
[Addenda]
1) Mayor H.S. Hughes, re: Legal Matter (Nottawasaga Valley Conservation
Authority Mediation Process).
m) Mayor H.S. Hughes, re: Personal Matter (Committee Members).
g)
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to adjourn.
Page 3 of 91
Agenda Item 4a) 9:00 a.m. Gord McKay, Chair, Zero Waste Simcoe, re: Zero Wa...
Page 4 of 91
Agenda Item 4a) 9:00 a.m. Gord McKay, Chair, Zero Waste Simcoe, re: Zero Wa...
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Page 5 of 91
What is Zero Waste?
Zero Waste is a waste management
philosophy it is not a technique
Based upon policy and processes that are
both practical and visionary
Emulates sustainable natural cycles,
where discarded (waste) materials become
resources for others to use
zer -waste
simcoe
Agenda Item 4a) 9:00 a.m. Gord McKay, Chair, Zero Waste Simcoe, re: Zero Wa...
Page 7 of 91
Agenda Item 4a) 9:00 a.m. Gord McKay, Chair, Zero Waste Simcoe, re: Zero Wa...
4A U
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Page 8of91
ero Waste Cornerstone
Extended Producer Responsibilit
Extension of the responsibility �r o w r
impacts of their products and packaging to the entire product life
cycle and especially for their take -back, recyclin. an dis •osal
Requires government policy framework
Moves cost of waste from the municipality
to the pr
user /con umer
Leverages private sector creativity in
eliminatin waste at source
ero Waste Cornerstone
The Waste Hierarch
least preferred
Uses a higher order solution wherever practica
implements a customiz-d et of wa to so l tion
to manage all wastes
zer
V energy recovery
andfill
waste
simcoe
Does Simcoe County
Need Zero Waste?
The Facts
Simcoe County has already started on the
path to Zero Waste
Residential Blue Box and Green Bin programs
exist throughout the County
Has achieved a residential waste diversion
rate of 60%
Surely that's enough!
zero waste
simcoe
Does Simcoe Count
Need Zero Waste
The Fact
Simcoe County resi s gener
130,000 MT* of waste in 2008
Residents will be generating some 210,000
MT in 2027 the year all our landfills run out
There are other optio
A new landfill in Simcoe County unlike
Incineration in Simcoe County unlikely
Ship it to someone else's landfill /incinerator
zero -waste
Simcoe
Source: ZWS Mode
Does Simcoe
It can 8 a o• ay
It is environmentally sustainable
It is soon to be mandated by the Province
It will reduce munici•a co
Zero Waste is a collection o
and policie
The different players -ve diffe ent roles
Federal government
Provincial governme
3. Municipal governme
Produce rs /m orte
ow Do You Do "Zero Waste"
zer
simcoe
3. Municip Upper /Lower
Waste system
e ero Waste
adN
1. Federal
Framework le islation
Producer /Importe
Extended Producer Res onsibili
5. Consumer
Informed involvement
e )Ontario
2. Provinci
Infrastructure and legislation
Agenda Item 4a) 9:00 a.m. Gord McKay, Chair, Zero Waste Simcoe, re: Zero Wa...
Page 16 of 91
The municipality delivers Zero Waste by
1. Adopting a workable Zero Waste strat
2. Setting up waste systems that deliver Zero
Waste
3. Changin B -Laws to re•uire Zero Wa
practice
ducating the publi
5. Leadership walking
onduct a waste audit'` now your waste
Set targets and timeframes for:
Diversion
Absolute reduction in total waste
Select waste systems, monitor, refine
Advocate for other ZW players to do their
part
zer waste
simcoe
Simcoe County is the legislated authority to determine strategy
2. Zero Waste S stem
System Opt
Focus on full organic
"Garbage" collection every other
should be Pay
Use a "single- stream" Blue
Mandatory multi residential participatio
Expanded number of recycling depo
Enforce all EPR programs educate romote
and ban from waste
Simcoe County is the legislated authority to implement key waste systems
zero -waste
simcoe
2. Zero Waste Systems
System Options
Organize a "Treasure Hunt" day
Promote "Take it Back" services on the
municipal web -site
Reduce garbage bins use recyclin• station
Organize to support ca tzen Zero Was
initiative
Municipalities should implement supportive zero waste syste
3. By-.Laws
Include waste diversion targets in municipal
construction and demolition permits
Require "green" procurement
Work with the County by proper zoning and
tax treatments that promote ZW
zer
waste
simcoe
Municipaliti
should implement
supportive by
4. Education
Regular ongoing waste education programs
with the public
Identify local recovery sources both private
and public tell the public
Town hall, public buildings, parks and eventst..
should have infrastructure to promote ZW
The County and the municipality should deliver education cooperatively
waste
simcoe
5. Municipal Leadershi
o diversion tar: e
Remove garbage cans at
desks use waste collectio
Qints
Make your municipal corporation a visible
as
K O fa A R 'R A G
RECYCLABLES FOOD:' ORGANICS
Municipal Events
enerate large
amounts of
garbage....
....no longer
waste
simcoe
Zero Waste is the future for waste management in Simcoe Coun
Please consider
Passing a resolution declaring that Oro
Medonte will become a Zero Waste
municipality
Implement the Zero Waste methods identifi
above at a minimum make Oro Medonte a
good Zero Waste exampl
Work with the County to make i coev oun
a Zero Waste community
zero
simcoe
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COUNTY OF
S 1Mc0E
For the Greater Good 01■
2008 LIBRARY CO- OPERATIVE
ANNUAL REPORT
Executive Summary
October 2009
Page 26 of 91
LIBRARY
CO- OPERATIVE
1110 Highway 26,
Midhurst, Ontario LOL 1X0
Main Line (705) 726 -9300
Toll Free 1- 866 893 -9300
Fax (705) 727 -4253
simcoe.ca
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COUNTY OF
SIMCOE
Executive Summary
The County of Simcoe Library Co- operative compiles and submits an Annual Report to County Council every
year. The Annual Report provides statistical and descriptive information outlining the activities and services
provided by the Co- operative to its member libraries. The 2008 report includes statistics and graphs documenting
the circulation of materials, borrowing trends, and usage patterns of the library collection; the use of the electronic
database subscriptions; the use of the e-audio book collection; and the use of the wireless Internet service. It also
contains an overview of the core services provided by the Library Co- operative, highlights of 2008 calendar year,
and the audited financial statement provided by the chartered accountants. The complete document can be found
at www. simcoe. cat cultureinformationllibrarv/index.htm.
This summary provides a brief synopsis of the information contained in the Annual Report. It includes the 2008
highlights, an overview of the Library and its services, a statistical summary, and a statement of financial activities
for the year.
HIGHLIGHTS 2008
The County of Simcoe Library Co- operative experienced some exciting challenges in 2008 the library
moved into a new facility, it launched a new wireless Internet access service for the public, and the electronic
audiobook service celebrated its first anniversary. The main highlights for 2008 include:
In January, the Library was re- located into a new modular facility across the road from the County
Administration Centre. As a result of the move, the Library was out of operation for almost a month.
In April, the Library launched a new service wireless Internet access for the public. The service was
highly anticipated by member libraries and widely used by the public. In partnership with the Simcoe
County Information Technology Department, the County Library funded and setup a free wireless network
in twenty -two member libraries and branches. By years end, the wireless network had been accessed
over 5,830 times.
The Library received a grant of $16,612 from the Southern Ontario Library Service to purchase wireless
access hardware for member libraries.
The Library's electronic audiobook service celebrated its first anniversary in October. The County Library
audiobook collection is available through the PULSE (Public Libraries Sharing E- Media) website at
oulse.simcoe.ca. By the close of 2008, the digital collection numbered over 1100 titles and 5,235 titles
had been downloaded.
The use of the electronic databases increased by 2,964 hits over the previous year.
LIBRARY
CO- OPERATIVE
Library staff completed the cataloguing and processing of the County Museum's book collection and
entered the bibliographic records into the Horizon Library System.
Wasaga Beach Public Library decided to join the Horizon library consortium. Plans were formulated to
complete the implementation in the first quarter of 2009.
LCO- 023 -001 PAGE 2 OF 7
Page 27 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COUNTY OF
S1MCOE
GOVERANCE
MEMBERSHIP
SERVICES
Block Rotations of Special Collections
Electronic Online Databases
Electronic Audiobooks
Lease Plan
LIBRARY OVERVIEW
LIBRARY
CO- OPERATIVE—
The County of Simcoe Library Co- operative is a unique organization in the Province of Ontario. It is the only
public library co- operative in the province and its statutory obligations are set forth in the Public Libraries Act.
The Co- operative is funded and operated by County of Simcoe, although the Library also receives a
modest annual operating grant from the Ontario Ministry of Culture.
Membership in the Co- operative is restricted to public library boards in the County of Simcoe, with the exception
of the separated cities of Barrie and Orillia. All municipalities in the County contribute to the support of the
County Library Co- operative through the general County levy; therefore, all municipal public libraries in Simcoe
County are eligible to use the services of the Co- operative. There are fourteen separate library boards
comprising twenty -seven libraries and branches in Simcoe County. Participation in any program or service of
the Co- operative is strictly voluntary.
The County Library selects, acquires and processes material to circulate in blocks to members of the
Cooperative. The County Library has nine special collections for block rotation: large print books,
videos, DVDs, read alongs, music compact disks, CD -ROMs, talking books, books on tape and books on
compact disks. These materials are assembled into two or three different sizes of blocks for each material type.
Blocks are rotated between two and four times a year, depending on the requirements of individual libraries. The
blocks are delivered to and retrieved from member libraries via the library van.
The County Library purchases annual subscriptions to a variety of commercial online databases that can be
accessed via the Internet. Free access to these databases is provided to the library patrons of all member
libraries. The databases cover a wide spectrum of subject areas from current events to history, and from science
to literature. The County Co- operative has subscriptions to eight (8) different databases: Automotive Repair
Reference Centre, Canadian Reference Centre, Consumer Health Complete, CultureGrams, Home Improvement
Reference Centre, Novelist, Science Reference Centre and Small Engine Repair Reference Centre.
Electronic audiobooks are audiobooks that are in digital format and are accessed via the Internet. In 2007, the
County Co- operative contracted with Overdrive to purchase its digital audiobook technology and services. The
service permits all County residents, with a valid library card and an Internet connection, to download digital
audiobooks to their computers and MP3 players for free. Remote patron authentication software ensures that
anyone accessing the collection is a registered patron of a member library. The audio book collection is accessed
through the PULSE (Public Libraries Sharing E- Media) website at pulse.simcoe.ca.
The County Library pays for a lease plan for each of its members. The plan allows libraries to select a specified
number of items, on an annual basis, to augment their existing collections. At the end of the lease term, the library
has the option to purchase the leased material at a discounted rate, or return the material to the vendor.
LCO- 023 -001 PAGE 3 OF 6
Page 28 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COUNTY OF
SIMCOE
Consortium Purchasina
The County Library purchases a variety of library supplies in bulk, such as DVD and CD cases, spine label
protectors, pockets, etc. and sells them to member libraries at cost. The Co- operative also negotiates the bulk
purchasing of computer software and software licenses, such as virus protection, on behalf of member libraries.
Wireless Public Internet Access
The County Library launched a new service in 2008 Wireless Internet Access for the public. In partnership with
the Simcoe County Information Technology Department, the County Library funded and setup the free
wireless network in twenty-two member libraries and branches. Library patrons in Simcoe County can access
the wireless service from their own laptops or other wireless devices during the hours that the libraries are
open. The wireless system requires users to login using their library barcode and password. Visitors may obtain
a temporary barcode from the local library staff.
Library Automation and Systems Administration
For many years, the County Co- operative has taken the lead in supporting the automation of member libraries.
The databases of seven member libraries Clearview, Coldwater, Collingwood, Essa, New Tecumseth,
Penetanguishene, and Tay as well as the County Co- operative database, reside on the two County Library
servers located in the County Administration Centre. The servers are maintained by the County Information
Technology Department. The Chief Librarian of the County Library administers the library software program,
provides training to the staff of member libraries and troubleshoots any problems encountered with the
software. In 2007, a third server was acquired to host the WebReporter software. This software is used to retrieve
statistical information from the library databases and create a variety of reports, charts and graphs on
acquisitions, circulation patterns, patrons and collections.
Trainina
The County Library provides training and training opportunities for the staff of member libraries. Topics include
web -site development, cataloguing, electronic databases and e- audiobooks. County Library staff also provide
training sessions on specific aspects of the library software program.
Reference and Local History Collections
The County Library has a substantial reference and local history collection comprising over 1,500 items. Titles
are available for limited loan to member libraries.
Library Journals
LIBRARY
CO- OPERATIVE
The County Library subscribes to twelve (12) different library journals. These journals provide professional
advice in library specific fields such as collection development, These journals are routed to individual libraries
based on members' preferences.
Large Print and Video Pools
The County Library is responsible for the acquisition, processing, maintenance and rotation schedules for the
Large Print and the Video Pools. The Pool collections are owned and funded by those members of the
Cooperative who have decided to join the Pools. There are ten libraries and branches that belong to the Large
Print Pool and nine that belong to the Video Pool.
LCO- 023 -001
PAGE 4 OF 6
Page 29 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COUNTY OF
SIMCOE
STATISTICAL SUMMARY 2008
Total Collection as of December 31, 2006 30071
Type 1 Additions Withdrawals
Print
REFERENCE li 35 11
i LARGE PRINT 11 439 33
I Audio /visual
VIDEOS /DVD II 747 20
MUSIC CDS u 236 4
11 CD -ROM ii 80 0
BOOKS ON CD /BOOKS ON TAPE q 368 25
READ ALONGS 1f 15 7
E AUDIO BOOKS ii 534
Total 11 2454 100
Total Collection as of December 31, 2008 32,426
Materials Borrowed Through Rotations 2008
La Ty I Videos DVDs I Alongs ROMs I B ape on Books CD on
rge Read CD 16,675 1 3,056 l 7,460 I 1,590 1 750 1 4,080 I 3,875
LCO- 023 -001
Large Type
11,292
Circulation of Simcoe County Library Materials 2008
Audio
38,863
Interlibrary Loan Service 2008
Sofa VDX
Requests I Sta Large
ff requests Type
11 1 Audio Visual I Reference 1 Total
557 1 1,143 1[ 394 1 253 1 996 1 57 1 1,700
Electronic Database Usage 2008
No. of Sessions 1 No. of searches Total
3,673 I 15,372 19,045
E Media Books 2008
Number of titles 1 Total checkouts 1 Total holds Total
1,164 1 5,235 1 1141 6,376
Wireless Hits 2008
Number of Libraries
13 i
CD
2,195
Visual
38,060
Total hits
7,368
LIBRARY Ck
CO- OPERATIVE
Seasonal Total
396 1 39,681
1 Total 1
1 88,215 1
PAGE 5 OF 6
Page 30 of 91
Agenda Item 5a) County of Simcoe, Library Co-operative, correspondence recei...
COUNTY OF
S1MCOE
CORPORATION OF THE COUNTY OF SIMCOE
LIBRARY CO-OPERATIVE BOARD
STATEMENT OF FINANCIAL ACTIVITIES
For The Year Ended December 31,2008
REVENUES
Grants
Province of Ontario
Other grants
Other
Book sales and other Tees
Municipal Contribution
County of Shneoe
Other municipalities
TOTAL REVENUES
EXPENDITURES
CURRENT
Salaties 209,000 223,747 223,747 214,027
Employee benefits 63,100 61.762 61.762 56,536
Books. 107,300 105.090 105,090 97,808
Database 56,500 36,903 36,903 35.233
Memberships 2,000 1.740 1.740 900
Mileage 1,300 1,399 1,399 871
Administration 27,600 42,350 42.30 34,499
Vehicle expenses 5.800 2,395 2.395 2.601
Telephone 500 294 294 466
TOTAL CURRENT
EXPENDITURES 473.10(1 475,680 475,680 442,941
CAPITAL 60.000 16.955 16,955 58.213
TOTAL EXPENDITURES 533,100 475,680 16,955 492,635 501.154
NET REVENUES/
(EXPEND(TURES)
NET TRANSFERS FROM
(TO) OTHER FUNDS
CHANGE IN FUND BALANCE
OPENING FUND BALANCES
CLOSING FUND BALANCES
Budget Current Capital Actual Actual
2008 Fund Fund 2008 2007
7.585 15.692
10.615
15,692 26.713
21.026 21,026
5,500 12.872 12.872 15,347
509 427,785 15
533,100 477,375 15,260 492,635 501.154
1.695 (1,695)
,695) 1.695
The accompanying note is an integral part antis financial statement.
443 458.904
190
LIBRARY
CO-OPERATIVE 41.0fr.
itSe` Collins Barrow
PAGE 6 OF 6
Page 31 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COUNTY OF
S 1McoE
i
For the Greater GoodllillW—
ANNUAL REPORT
2008
LIBRARY
co .OPERATIVE
Page 32 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
counnr� o�'
SIMCOOEA'
avow
Table of Contents
LIBRARY
CO- OPERATIVE 4.0;
Page No.
Performance Management Committee 3
Staff as of December 31, 2008 4
Highlights 2008 5
County of Simcoe Library Co- operative Overview 6
Statistical Summary g
Materials Borrowed Through Rotations 10
Circulation of Borrowed items graph 11
Circulation of Simcoe County Materials 12
Per Cent of Collection Loaned Chart 13
Borrowing Trends Graph 14
Interlibrary Loan 15
Electronic Database 16
E -Audio Book Circulation 17
Wireless Hits Per Library 18
Per Cent Chart of Wireless Hits 19
Audited Financial Statement 20
LCO -023 -001 PAGE 2 OF 25
Page 33 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
CO
SIMCOEAS
PERFORMANCE MANAGEMENT COMMITTEE (Library) 2008
Councillor Cal Patterson (Chair) Town of Wasaga Beach
Councillor Phil Sled (Vice- Chair) Township of Sevem
Councillor Peggy Breckenridge Township of Tiny
Councillor Chris Carrier Town of Collingwood
Councillor Basil Clarke Township of Ramara
Councillor David Guergis Township of Essa
Councillor Harry Hughes Township of Oro Medonte
Councillor Brian Jackson Town of Innisfil
Councillor James Downer Town of Midland
Councillor Scott Warnock Township of Tay
Councillor Doug White Town of Bradford West Gwillimbury
Warden Tony Guergis Township of Springwater
Barry Ward City of Barrie
Additional Representation for Museum, Archives and Library Purposes only:
David Walker (citizen appointee)
Dave Snedden (citizen appointee)
Joan Morby (Women's Institute)
Chief Administrative Officer Mark Aiken
Warden Tony Guergis
General Manager of Health and Cultural Services Jane Sinclair
LIBRARY
CO- OPERATIVE .w0•7„;,„
LCO -023 -001 PAGE 3 OF 25
Page 34 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
coumroF s'
S1mrco�
LCO- 023 -001
Staff as of December 31, 2008
Gayle Hall Chief Librarian
Ardis Harris Acquisitions Clerk
Christine Maxwell Processing Clerk
Jim Small Book Rotation Clerk
Sue Wall Circulation Clerk
LIBRARY
CO- OPERATIVE
PAGE 4 OF 25
Page 35 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
SIMCOE
vow
HIGHLIGHTS 2008
CO- OPERATIVE
UBRARY
The County of Simcoe Library Co- operative experienced some exciting challenges in 2008 the
Library moved into a new facility, it launched a new wireless Internet access service for the public,
and the electronic audiobook service celebrated its first anniversary. Some of the years highlights are
outlined below.
In January, the Library was re- located into a new modular facility across the road from the
County Administration Centre. The move took longer than anticipated and the Library was out
of operation for almost a month.
In April, the Library launched a new service wireless Internet access for the public. The
service was highly anticipated by member libraries and widely used by the public. In
partnership with the Simcoe County Information Technology Department, the County Library
funded and setup a free wireless network in twenty -two member libraries and branches. By
years end, the wireless network had been accessed over 5,830 times.
The Library received a grant of $16,612 from the Southern Ontario Library Service to
purchase wireless access hardware for member libraries.
The Library's electronic audiobook service celebrated its first anniversary in October. The
County Library audiobook collection is available through the PULSE (Public Libraries Sharing
E- Media) website at pulse.simcoe.ca. By the close of 2008, the digital collection numbered
over 1100 titles and 5,235 titles had been downloaded.
The use of the electronic databases increased by 2,964 hits over the previous year.
Library staff completed the cataloguing and processing of the County Museum's book
collection and entered the bibliographic records into the Horizon Library System.
Wasaga Beach Public Library decided to join the Horizon library consortium. Plans were
formulated to complete the implementation in the first quarter of 2009.
The Library Co- operative continued to pursue its stated mandate to supplement and enhance the
library services provided by its members to the residents of Simcoe County. As always, credit for
its success is shared by a variety of groups and individuals. Special thanks go to Simcoe County
Council and the Performance Management Committee for their continuing support; to Jane
Sinclair, General Manager of Health and Cultural Services for her wise counsel; to the Chief
Librarians' Committee for their helpful advice; and the staff of the County Library for their constant
dedication and hard work.
LCO -023 -001 PAGE 5 OF 25
Page 36 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
S1MCO�
GOVERANCE
MEMBERSHIP
SERVICES
Block Rotations of Special Collections
Electronic Online Databases
Electronic Audio books
LCO -023 -001
COUNTY OF SIMCOE LIBRARY CO- OPERATIVE
The County of Simcoe Library Co- operative is a unique organization in the Province of Ontario. It is the only
public library co- operative in the province and its statutory obligations are set forth in the Public Libraries Act.
The Co- operative is funded and operated by County of Simcoe, although the Library also receives a
modest annual operating grant from the Ontario Ministry of Culture.
LIBRARY :1r■
Membership in the Co- operative is restricted to public library boards in the County of Simcoe, with the exception
of the separated cities of Barrie and Orillia. All municipalities in the County contribute to the support of the
County Library Co- operative through the general County levy; therefore, all municipal public libraries in Simcoe
County are eligible to use the services of the Co- operative. Currently, there are fourteen separate library boards
comprising twenty -seven libraries and branches in Simcoe County. Participation in any program or service of
the Co- operative is strictly voluntary.
The County Library selects, acquires and processes material to circulate in blocks to members of the Co-
operative. At present, the County Library has nine special collections for block rotation: large print books,
videos, DVDs, read alongs, music compact disks, CD -ROMs, talking books, books on tape and books on
compact disks. These materials are assembled into two or three different sizes of blocks for each material type.
Blocks are rotated between two and four times a year, depending on the requirements of individual libraries.
The blocks are delivered to and retrieved from member libraries via the library van.
The County Library purchases annual subscriptions to a variety of commercial online databases that can be
accessed by via the Internet. Free access to these databases is provided to the library patrons of all member
libraries. The databases cover a wide spectrum of subject areas from current events to history, and from
science to literature. Currently, the County Co- operative has subscriptions to eight (8) different databases:
Automotive Repair Reference Centre, Canadian Reference Centre, Consumer Health Complete, CultureGrams,
Home Improvement Reference Centre, Novelist, Science Reference Centre and Small Engine Repair
Reference Centre.
Electronic audio books are audio books that are in digital format and are accessed via the Internet. In 2007, the
County Co-operative contracted with Overdrive to purchase its digital audio book technology and services. The
service permits all County residents, with a valid library card and an Internet connection, to download digital
audiobooks to their computers and MP3 players for free. Remote patron authentication software ensures that
anyone accessing the collection is a registered patron of a member library. The audio book collection is
accessed through the PULSE (Public Libraries Sharing E- Media) website at nulse.simcoe.ca.
PAGE 6 OF 25
Page 37 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
S1MCO� fi� draw
Reference and Local History Collections
The County Library has a substantial reference and local history collection comprising over 1,500 items. Titles
are available for limited loan to member libraries.
Lease Plan
The County Library pays for a lease plan for each of its members. The plan allows libraries to select a specified
number of items, on an annual basis, to augment their existing collections. At the end of the lease term, the
library has the option to purchase the leased material at a discounted rate, or retum the material to the vendor.
Library Journals
The County Library subscribes to twelve (12) different library journals. These journals provide professional
advice in library specific fields such as collection development, These joumals are routed to individual libraries
based on members' preferences.
Larae Print and Video Pools
Consortium Purchasina
Wireless Public Internet Access
LIBRARY 1
CO- OPERATIVE S
The County Library is responsible for the acquisition, processing, maintenance and rotation schedules for the
Large Print and the Video Pools. The Pool collections are owned and funded by those members of the Co-
operative who have decided to join the Pools. At present, there are ten libraries or branches that belong to the
Large Print Pool and nine that belong to the Video Pool.
The County Library purchases a variety of library supplies in bulk, such as DVD and CD cases, spine label
protectors, pockets, etc. and sells them to member libraries at cost. The Co- operative also negotiates the bulk
purchasing of computer software and software licenses, such as virus protection, on behalf of member libraries.
The County Library launched a new service in 2008 Wireless Internet Access for the public. In partnership
with the Simcoe County Information Technology Department, the County Library funded and setup the free
wireless network in twenty-two member libraries and branches. Library patrons in Simcoe County can access
the wireless service from their own laptops or other wireless devices during the hours that the libraries are
open. The wireless system requires users to login using their library barcode and password. Visitors may obtain
a temporary barcode from the local library staff.
Library Automation and Systems Administration
For many years, the County Co- operative has taken the lead in supporting the automation of member libraries.
The databases of seven member libraries Clearview, Coldwater, Collingwood, Essa, New Tecumseth,
Penetanguishene, and Tay as well as the County Co- operative database, reside on the two County Library
servers located in the County Administration Centre. The servers are maintained by the County Information
Technology Department. The Chief Librarian of the County Library administers the library software program,
provides training to the staff of member libraries and troubleshoots any problems encountered with the
software.
In 2007, a third server was acquired to host the WebReporter software. This software is used to retrieve
statistical information from the library databases and create a variety of reports, charts and graphs on
acquisitions, circulation patterns, patrons and collections.
LCO -023 -001 PAGE 7 OF 25
Page 38 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
cou
SIM eo��
Training
The County Library provides training and training opportunities for the staff of member libraries. Topics include
web -site development, cataloguing, electronic databases and e- audiobooks. County Library staff also provide
training sessions on specific aspects of the library software program.
STAFFING
LCO -023 -001
LIBRARY 01
CO- OPERATIVE
The Library Co- operative has a current staff of five people the Chief Librarian and four library clerks. The
Chief Librarian administers the library, supervises the staff, selects material for purchase, administers the
automation system and liaisons with staff from member libraries.
The Acquisition Clerk orders and receives all material acquired by the Co- operative and performs a variety of
clerical functions such as answering the phone, filing, and maintaining the records management system.
The Cataloguing and Processing Clerk processes all new material, assembles the special collections into
blocks and ensures that each item is correctly entered into the database.
The two Circulation Clerks schedule rotations, check block material into and out of the library, circulate
reference material and pool items, repair large print books and audio /visual material, box material for rotation
and operate the Library delivery van.
PAGE 8 OF 25
Page 39 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
$IMCQ���
LCO -023 -001
REFERENCE
LARGE PRINT
VIDEOS /DVD
MUSIC CDS
CD -ROM
BOOKS ON CD /BOOKS ON TAPE
READ ALONGS
E AUDIO BOOKS
11,292
1.164
13
STATISTICAL SUMMARY 2008
Total
38,863
Additions
35
439
747
236
80
368
15
534
2454
5.235
Wireless Hits 2008
arks 'on'
DVDa Marffs;. Rails
16,675 3,056 7,460 1 1,590 750 4,080 1 3,875 2,195
Circulation of Simcoe Coun Libra Materials 2008
38,060
7,368
LIBRARY
CO- OPERATIVE ter,,,
Withdrawals
11
33
20
4
0
25
7
100
LariP
Typo
Videos
Materials Borrowed Throu. h Rotations 2008
396 1 39,681
88,215
Interlibra Loan Service 2008
557 1,143 394 253 996 57 1,700
Electronic Database Usa a 2008
3,673 15,372 19,045
E Media Books 2008
1141 1 6,376
PAGE 9 OF 25
Page 40 of 91
LIBRARY
No
Rotations
Lary7a
T
670
Moos.
MT_
360
CB-
RC�fI'
Books
on T
Road
alo,t
CD
Bogk
on CO
T T AI
BASE BORDEN
3
410
50
145
100
0
165 1840
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
co
SIMCOE
ROWED THROUGH ROTATIONS 2008
BRADFORD W. GWILU MBURY
CLEARVIEW Creemore
Stavner
Sunnidale
COLDWATER
ESSA Angus
Thornton
INNISFIL Stroud
Churchill
Cookstown
Lakeshore
MIDLAND
NEW TECUMSETH Alliston
Beeton
Tottenham
PENETANGUISHENE
RAMARA Atheriev
Brechin
SPRINGWATER Elmvale
Midhurst
Minesino
TAY Port McNicoll
Victoria Harbour
Waubaushene
WASAGA
LCO. 023 -001
3
4
4
3
3
3
3
3
3
3
3
4
3
2
3
4
3
2
3
3
3
4
3
3
0
0
0
1 300
1 960
I 1320
1270
0
0
0
0
1720
600
640
400
2080
600
300
330
0
300
2130
985
1010
1060
15
25
35
0
110
15
30
0
0
0
0
0
50
605
90
15
550
245
20
25
175
36
70
535
0
310
405
420
325
320
305
325
265
265
265
265
0
300
215
290
430
295
215
300
290
310
420
300
325
0
20
0
0
0
55
50
55
0
0
0
0
0
0
35
0
60
55
35
50
55
30
70
50
80
0
0
145
200
125
400
15
0
0
0
0
0
145
285
0145
445
240
45
450
0
115
535
355
290
0
LIBRARY
CO- OPERATIVE
0
40
80
105
30
105
135
0
0
0
0
0
0
80
30
180
50
40
35
115
45
160
135
125
0
0
195
175
150
130
135
150
0
0
0
0
0
0
0
195
100
90
150
1 1 120
I 45
1 210
200
150
0
165 510
215 880
220 1 1075
170 1 1250
165 1895
165 2495
155 2135
115 I 380
115 1 380
115 1 380
115 1 380
01 1720
165 1 1260 1 110 1 1970
160 1115
205 3610
165 I 2055
11 I 1080
165 1500
165
155 1
1 215 1 3776
I 165 2260
1 I 165 2680
50 1110
PAGE 10 OF 25
Page 41 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
coun� aF 7~
SIMC� OEAS
LCO -023 -001
CIRCULATION OF BORROWED ITEMS
LARGE TYPE
AUDIO
VISUAL
LIBRARY
CO- OPERATIVE 0,
I ITEMS BORROWED
ONO. OF CIRCULATIONS
PAGE 11 OF 25
Page 42 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
counrrrimr
SIMCOE
LCO-023 -001
CIRCULATION OF SIMCOE COUNTY LIBRARY MATERIALS 2008
BASE BORDEN
BRADFORD W. GWILLIMBURY
CLEARVIEW Creemore
Stavner
Sunnidale
COLDWATER
ESSA Anaus
Thornton 1
INNISFIL 1
MIDLAND
NEW TECUMSETH Alliston
Beeton
Tottenham t
PENETANGUISHENE 1
RAMARA Atheriev 1
Brechin 1
SPRINGWATER Elmvale 1
Midhurst 1
Minesing 1
TAY 1
WASAGA 1
SOLS I
COUNTY EMP.
53
2
0
3
13
559
652
360
0
1,845
655
909
195
1,780
41
30
315
0
142
1,580
1,842
226
90
75
125
1,478
4,435
1,028
1,600
5,173
1.068
459
0
4,926
4,509
1.939
5.369
49
21
1,170
650
184
3,714
0
42
849
1323
1415
1,118
1,667
416
765
1,543
1,261
3,642
926
3,343
4,067
1,802
4,577
288
107
2,210
1,877
1,000
4,462
0
95
156
LIBRARY
CO- OPERATIVE
1,451
1,542
2.596
6,105
1.457
2.924
7,368 1
2.689
4,101
2,771
8,924
9,485
3,936
11,726
378
158
3,695
2.527
1.326
9.756
1.842
363
1,095
PAGE 12 OF 25
Page 43 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
COU ,YIY OF
SIM
r►
LCO -023 -001
VISUAL, 43%
PERCENTAGE OF CIRCULATION BY TYPE
LARGE TYPE, 13%
AUDIO, 44%
IIILARGETYPE ■AUDIO OVISUAL
UBRARY
CO-OPERATIVE `ter
PAGE 13 OF 25
Page 44 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
"r ai n!~
,SIMCO��
20000
18000
16000
14000
12000
10000
8000
6000
4000
2000
LCO -023 -001
Video
Borrowing Trends
CD-ROM Books on Tape ReadAbngs
IN 2007 02008
LIBRARY
CO- OPERATIVE :sue
CD
Books on CD
PAGE 14 OF 25
Page 45 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
wc,
SIMcoE
INTERLIBRARY LOAN 2008
TOTAL 1700 394 253 996 57
LIBRARY
CO- OPERATIVE :.r•■•
LIBRARIES REQUESTS LARGE TYPE AUDIO VISUAL REFERENCE
BASE BORDEN 3 1 1 2
BRADFORD 19 7 1 11
CLEARVIEW 10 3 4 3
COLDWATER 17 4 10 1 2
COLUNGWOOD 11 7 1 3
ESSA 16 14 2
INNISFIL 8 6 1 1
MIDLAND 13 6 7
NEW TECUMSETH 8 7 1
PENETANGUISHENE 31 6 25
RAMARA 15 5 10
SPRINGWATER 21 9 2 10
TAY 6 1 2 3
WASAGA 8 8
STAFF 1143 90 160 849 44
SOLS VDX 371 226 43 95 7
LCO -023 -001 PAGE 15 OF 25
Page 46 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
SIMCO
DATA BASE SESSIONS SEARCHES TOTAL
Automotive Repair Reference Centre 1 563 930 I 1493
Canadian Reference Centre 509 1764 2273
Consumer Health Complete 308 648 1 956
Culturegrams 1 379 4959 5338
Hobbies Crafts Reference Centre 1 44 233 1 1 277
Home Improvement Reference Centre 1 124 338 1 462
Novelist 1468 5564 i 1 7032
Science Reference Centre 168 502 1 670
Small Engine Repair Reference Centre 110 434 1 544
TOTAL
LCO -023 -001
20000
15000
10000
5000
0
ELECTRONIC DATABASE USAGE 2008
ELECTRONIC DATA BASES 2007-2008
3673 15372 19045
SESSIONS
SEARCHES
o 2007 2008
TOTAL
LIBRARY
CO- OPERATIVE
PAGE 16 OF 25
Page 47 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
SIMCO��
MONTH
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
6000
5000
4000
3000
2000
1000
0
E -AUDIO BOOK CIRCULATION 2008
CHECK OUTS
377
361
450
361
397
477
447
496
429
479
504
457
5235
2007
HOLDS 1 ACTIVITY /MONTH
82 459
113 474
150 600
120 481
101 498
117 594
74 521
83 579
57 486
88 567
83 587
73 530
1141 6376
E -AUDIO BOOK CIRCUALTION 2007 -2008
2008
TITLES CHECK OUTS I
LIBRARY
CO- OPERATIVE 40
LCO -023 -001 PAGE 17 OF 25
Page 48 of 91
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
SIM CO�
1
BRAD- CLEAR- COLD- COLLING- NEW PENE- SPRING- WASA-
MONTH FORD VIEW WATER WOOD SCL ESSA MIDLAND TEC. TANG RAMARA WATER TAY GA
FEBRUARY 1 25 1 1 3 30 1 18 1 1 2 1 1 1 f 14 7
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER 65 84
DECEMBER
TOTAL
LCO -023 -001
WIRELESS HITS PER LIBRARY 2008
LIBRARY
CO- OPERATIVE
2 27 7 23 9 71 51
20 7 11 7 2 74 1 64 106 22
79 42 7 36 11 34 106 19 32 110 36
99 57 102 17 19 76 141 16 51 40 118 62
98 58 17 162 31 27 212 98 71 37 85 142 71
87 77 3 149 57 30 261 88 82 45 96 158 88
89 52 14 112 48 16 140 72 28 69 28 71 35
144 67 6 102 53 19 101 101 24 30 27 120 41
10 58 33 26 49 85 46 59 24 154 50
110 81 6 64 47 56 31 86 36 19 31 159 21
771 565 63 759 390 229 913 876 332 310 427 1209 524
PAGE 18 OF 25
Page 49 of 91
COUNTY OF
SIMCOE s
7%
6%
4%
5%
WIRELESS HITS PER LIBRARY 2008
10%
12% 12%
8%
3%
1%
10%
LIBRARY
CO- OPERATIVE
LCO -023 -001 PAGE 19 OF 25
Bradford
Clearview
Coldwater
Collingwood
SCL
Essa
Midland
D New Tec.
Penetang
Ramara
Springwater
Tay
Wasaga
COUNTY OF
S1MCOE
AUDITOR'S REPORT
2008
CO- OPERATIVE
LIBRARY
PAGE 20 OF 25
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
CORPORATION OF THE COUNTY OF SIMCOE
LIBRARY CO- OPERATIVE BOARD
FINANCIAL STATEMENTS
DECEMBER 31, 2008
4
Collins Barrow
Chartered Ac ountans
Page 52 of 91
JF25
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
Collins Barrow
AUDITORS' REPORT
TO THE CHAIRMAN AND MEMBERS OF THE
LIBRARY CO- OPERATIVE BOARD, MEMBERS OF
COUNCIL, INHABITANTS AND RATEPAYERS
OF'1'1IE CORPORATION OF THE COUNTY OF SIMCOE
We have audited the statement of financial activities of the Library Cooperative Board of the
Corporation of the County of Simcoe for the year ended December 31, 2008. This financial statement is the
responsibility of the Board's management. Our responsibility is to express an opinion on this financial
statement based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the financial
statements are free of material misstatement, An audit includes examining, on a test basis, evidence supporting
the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation.
In our opinion, this financial statement presents fairly, in all material respects, the financial activities of
the Board as at December 31, 2008 in accordance with Canadian generally accepted accounting principles.
Co t Barrvww xct wa+tiza 'LIP
Chartered Accountants
Licensed Public Accountants
Peterborough, Ontario
March 27, 2009
Chartered Accountants
re. Weber° 5 u'C-.
end opeered by Cdles abbey Keww ur
Ma Corm: Barrow sademmks ere
rase under ,ebnss
Collins Barrow Kawarlhas LIP
418 Sheridan Street
Peterborough, Ontario
K9H 3J9
T. 705.742 3418
F. 705.742 9775
emtit peterborougrecconsaarrow corn
„,Praxity
Page 53 of 91
)F25
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
CORPORATION OF THE COUNTY OF S8MCOE
LIBRARY CO- OPERATIVE BOARD
STATEMENT OF FINANCIAL ACTIVITIES
For The Year Ended December 3I, 2008
REVENUES
Grants
Province of Ontario 7,585 15,692 15,692 26,713
Other grants 10,615 21,026 21,026
Other
Book sales and other fees 5,500 12,872 12,872 15,347
Municipal Contribution
County of Simcoe 509,400 427,785 15,260 443,045 458,904
Other inunicipalities 190
TOTAL REVENUES 533,100 477,375 15,260 492,635 501.154
EXPENDITURES
CURRENT
Salaries 209,000 223,747 223,747 214,027
Employee benefits 63,100 61,762 61,762 56,536
Books 107,300 105,090 105,0 97,808
Database 56,500 36,903 36,903 35,233
Memberships 2,000 1,740 1,740 900
Mileage 1,300 1,399 1,399 871
Administration 27,600 42,350 42,350 34,499
Vehicle expenses 5,800 2,395 2,395 2,601
Telephone 500 294 294 466
TOTAL CURRENT
EXPENDITURES 473,100 475,680 475,680 442,941
CAPITAL 60,000 16,955 16,955 58,213
TOTAL EXPENDITURES 533,100 475,680 16,955 492,635 501,154
NET REVENUES/
(EXPENDITURES) 1,695 (1,695)
NET TRANSFERS FROM
(TO) OTHER FUNDS (1,695) 1,695
CHANGE IN FUND BALANCE
OPENING FUND BALANCES
CLOSING FUND BALANCES
The accompanying note is an integral part of this financial statement.
Budget Current Capital Actual Actual
Fund Fund 2008 2007
Collins Barrow
Glowed ACcoVntants
Page 54 of 91
3F 25
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
CORPORATION OF THE COUNTY OF SIMCOE
LIBRARY CO- OPERATIVE BOARD
NOTE TO THE FINANCIAL STATEMENTS
For The Year Ended December 31, 2008
SIGNIFICANT ACCOUNTING POLICIES
This financial statement has been prepared in accordance with Canadian generally accepted accounting
principles for local governments and their boards as recommended by the Public Sector Accounting
Board of the Canadian Institute of Chartered Accountants. Significant aspects of the accounting
policies adopted by the Board are as follows:
Fund Accounting
Funds within the financial statement consist of current and capital funds. Transfers between funds are
recorded as adjustments to the appropriate municipal fund balance.
Basis of Accounting
Revenue and expenditures are reported on the accrual basis of accounting which recognizes revenues as
they become available and measurable; expenditures are recognized as they are incurred and
measurable as a result of receipt of goods or services and the creation of a legal obligation to pay.
Capital Assets
Expenditures made on capital assets are reported as capital expenditures an the Statement of Financial
Activities in the period incurred.
Government Funding
Government funding is recognized in the financial statement as revenues in the period in which events
giving rise to the funding occur, providing the funding is authorized, any eligibility criteria have been
met, and reasonable estimates of the amounts can be made.
Use of Estimates
The preparation of financial statements in conformity with Canadian generally accepted accounting
principles requires management to make estimates and assumptions. These estimates and
assumptions affect the reported amounts of assets and liabilities and disclosure of contingent assets
and liabilities at the date of the financial statements, and the reported amounts of revenue and
expenditures during the period and are based on the organization's best information and judgment.
Actual results could differ from these estimates.
Collins Barrow
Charfereo Arm:morn s
Page 55 of 91
)F25
Agenda Item 5a) County of Simcoe, Library Co- operative, correspondence recei...
CORPORATION OF THE COUNTY OF SIMCOE
LIBRARY CO- OPERATIVE BOARD
NOTE TO THE FINANCIAL STATEMENTS
For The Year Ended December 31, 2008
2. FUTURE ACCOUNTING CHANGES
Tangible Capital Assets
Tangible assets are currently reported as an expenditure on the statements of financial activities in
the year of acquisition. Effective for the fiscal year beginning January 1, 2009, the Board, along
with all other local governments, will be required to recognize tangible capital assets on the
statement of financial position and any amortization, gains or losses on disposal or impairments on
the of financial activities as required by the CICA Public Sector Accounting Handbook (PS3150),
This change in accounting standards will require recognition of tangible capital assets on the
statement of financial position, what were previously recorded as an expenditure on the statement of
financial activities.
The Board has undertaken an inventory of all its tangible capital assets and has identified the
following major categories:
Books
Vehicles
The Board has approved accounting policies for tangible capital assets and is in the process of
valuing their inventory of tangible capital assets. The valuation of the tangible capital assets will be
completed in adequate time to allow for recognition of the County's tangible capital assets on the
consolidated statement of financial position for the year ending December 31, 2009.
3. COUNTY OF SIMCOE MUNICIPAL CONTRIBUTION
The Board does not have a fund balance at the end of the year as the County of Simcoe's contribution is
adjusted so the revenues equal expenditures for the year. Since the municipal position is zero and the
Board's assets and liabilities are assumed by the County, a Statement of Financial Position is not
presented.
4. BUDGET FIGURES
Budgets established for capital and reserve funds are based on a project- oriented basis, the costs of
which may be carried out over one or more years. Although they may not be directly comparable with
the current year actual amounts they have been reflected on the Statement of Financial Activities.
Budget figures arc not subject to audit.
Collins Barrow
Chartered ACCOuniams
Page 56 of 91
)F 25
Agenda Item 5b) Donna Cansfield, Minister of Natural Resources, corresponden...
Ministry of Natural Ministere des Richesses
Resources naturelles
Office of the Minister Bureau du ministre
Room 6630, Whitney Block Edifice Whitney, bureau 6630
99 Wellesley Street West 99, rue Wellesley Ouest
Toronto ON M7A 1W3 Toronto (Ontario) M7A 1W3
Tel: 416- 314 -2301 Tel.: 416- 314 -2301
Fax: 416- 314 -2216 Mac.: 416- 314 -2216
SE? 2 9 2009
His Worship Harry Hughes
Mayor
Township of Oro Medonte
148 Line 7 South
Oro ON LOL 2X0
Dear Mayor Hughes:
It was a pleasure to meet with you and your delegation at the recent AMO Conference.
Thank you for sharing your concerns with respect to your current arrangements with the
Nottawasaga Valley Conservation Authority (NVCA) and the Severn Sound Environmental
Association (SSEA) for environmental service provision.
In 2003, the NVCA area of jurisdiction was expanded to include the Severn Sound watershed
within the Township of Oro Medonte. Under the Conservation Authorities Act, section 28, the
NVCA regulates development and development activities that interfere and alter areas that are
subject to flooding such as shorelines, watercourses or wetlands, or areas affected by unstable
bedrock or unstable soils.
Additionally, conservation authorities (CAs), through Minister of Natural Resources delegation,
are responsible for representing the "Provincial Interest" on matters related to the natural hazard
components in section 3.1 of the Provincial Policy Statement (PPS). CAs are required to review
and provide comments on municipal policy documents (Official Plans and comprehensive zoning
bylaws) and applications submitted under the Planning Act as part of the Provincial One Window
Plan Review Service to ensure that they are consistent with the natural hazards policies of the
PPS.
Other organizations such as the SSEA, which have no regulatory or planning advisory authority,
can have similar interests to a CA within the CA's jurisdiction.
I encourage the municipality to continue to work with the NVCA on matters of mutual concern and
to continue to clarify the role the SSEA has within the township.
As I mentioned to you, I am pleased to have MNR staff assist you in clarifying each group's role
in permitting and plan review and in reviewing the five options the township has prepared. For
further assistance, please contact John Cottrill, Conservation Authority Policy Advisor in our
Lands and Waters Branch, at John.CottriII( ontario.ca.
If I can be of further assistance to you, please contact me at 416- 314 -2201, or by e-mail at
donna.cansfield(a.ontario.ca.
Sincerely,
40.7-/z a,
Donna Cansfield
Minister of Natural Resources
1
RECEIVED
OCT 0 2 2609
OCtO- MEDONTE
TOWNSHIP
Page 57 of 91
Agenda Item 5c) Terry Downey, Executive Vice President, Ontario Federation o...
September 2009
To: Mayors and Reeves,
Thank you for your consideration.
Yours truly,
TERRY DOWNEY (Ms.)
Executive Vice President
TD/DM /em
Attachment
cope343
RE
cc: W. Samuelson, I. Harris, OFL
OFL Executive Board and Council
OFL Social Services Committee
J. Clancy, K. Hawley, NUPGE
OCT 0 9 2009
ORO -MEDO NTE:
TOW ∎I C;;-1I F' I
WAYNE SAMUELSON
President
IRENE HARRIS
Secretary Treasurer
TERRY DOWNEY
Executive Vice President
On behalf of the membership of the Ontario Federation of Labour (OFL), we are writing to you
to ask that as local elected representatives you endorse November 6, 2009 as a day of
recognition for the community social service workers in your community.
The 700,000 members of the Ontario Federation of Labour work in all economic sectors and live
in communities across Ontario from Kenora to Cornwall and from Moosonee to Windsor. Our
members know that community social service workers are essential to building strong
communities and making life better for families and individuals.
The National Union of Public and General Employees (NUPGE) developed the attached
resolution, which calls for November 6, 2009 to be proclaimed Community Social Service
Workers Appreciation Day.
Please advise us of your participation in this day of recognition, so that we can acknowledge
your community's role in celebrating Community Social Service Workers Appreciation Day
across Ontario on November 6, 2009. Such information may be sent to Terry Downey, Executive
Vice President, Ontario Federation of Labour, 15 Gervais Drive, Don Mills, Ontario M3C 1Y8,
by fax (416) 441 -1893 or by e -mail at tdownev a,ofl.ca.
ONTARIO FEDERATION OF LABOUR (CLC) FEDERATION DU TRAVAIL DE L'ONTARIO
1 5 Gervais Drive, Suite 202, Toronto, Ontario M3C 1Y8 Telephone: (416) 441 -2731 Fax: (416) 441 -1893 Web http: www.ofifto.on.ca
Page 58 of 91
Agenda Item 5c) Terry Downey, Executive Vice President, Ontario Federation o...
APPRECIATION DAY
NOVEMBER 6
MUNICIPAL RESOLUTION: DRAFT
November 6th, 2009
Community Social Service Workers Appreciation Day
uniorlowE
COMMUNITY SOC A SERVICE WORKERS
Whereas community social service workers are vital to the quality, of life within all Canadian
communities; and
Whereas community social service workers provide crucial services to families and children;
people with disabilities; respite care; people and families dealing with substance abuse; women
and their children in transition houses or sexual assault centres; Aboriginal Peoples; as well as
services to new Canadians; and
Whereas the quality of these services depends largely on the dedication of trained workers who
provide these services; and
Whereas the availability of these services helps improve the quality of life for everyone, while
making our communities stronger and more stable; and
Whereas greater recognition and understanding of the critical role these workers play in our
communities are needed to ensure the continued availability and improvement of services;
and
Whereas awareness and support for these services begin at the local level;
Now therefore be it resolved that this council proclaims
November 6 as Community Social Service Workers Appreciation Day.
Page 59 of 91
Agenda Item 6a) Nina Brancaccio, Supervisor, Council Secretariat, City of Ba...
CITY HALL
70 COLLIER STREET
TEL. (705) 726 -4242
FAX (705) 739 -4243
The City of
B
THE CORPORATION OF THE CITY OF BARRIE
City Clerk's Office
"Committed to Service Excellence"
October 8, 2009 File: P00
Township of Oro Medonte
P.O. Box 100
148 Line 7 South
Oro, ON LOL 2X0
09 -G -408 BUFFER FOR HUNTING IN NEIGHBOURING MUNICIPALITIES
Sincerely,
Nina Brancaccio
Supervisor, Council Secretariat
NB /tlr
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
P.O. BOX 400
BARRIE, ONTARIO
L4M 4T5
OCT 0 9 2009
0ry0- IV /EDOr,i T E
TQWN`:?-i!F'
Reference: Council Motion 09 -G -408 BUFFER FOR HUNTING IN NEIGHBOURING
MUNICIPALITIES
Please be advised that the Council of the City of Barrie adopted the following motion at the Council
meeting held on October 5, 2009:
WHEREAS the City of Barrie borders on several rural townships and thousands of Barrie
residents live directly on these borders that permit hunting within the County of Simcoe.
AND WHEREAS the residents of Ward Three are regularly exposed to the sound of
gunfire near their homes during different hunting seasons.
AND WHEREAS public safety and the perception of safety is a critical component to a
community.
2. That a letter be sent requesting the neighbouring municipalities to ensure public
safety, create a buffer zone between the City of Barrie lands and Township lands
where hunting will not be permitted.
3. That staff in the Operations Department investigate the feasibility and costs
associated with placing "No Hunting" signs on City property located within other
municipalities and report back by memorandum. (Item for Disc. 6.1, September
28, 2009) (File: P00)
If you have any questions concerning the above mentioned matter, please do not hesitate to contact the
undersigned.
Page 60 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
TOW_VSHIP
THE CORPORATION OF THE
APPLICATION FOR GRANT /SUBSIDY
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705)487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
R.
OCT 0 9 2009
ORO- MEDONTE
TOWNSHIP
Instructions: In order to process the application on fields including Appendix "A" financial information
must be completed
Note: Grants /Subsidies are not automatically renewed annually
PART A— ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
rflekw? /J✓e rd,7, /7 ?YC f.127/_I'Ul(:)i;'
C:a
Address i' 7; 61 L/n 1. A(
City ,Or Prov. /9)7.77`. Postal Code U 2cC
Contact 9ras e. e T. �P c? n Telephone 9;9, 3970
E -mail Fax
PART B ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee
Members /30 0 Residents f /pp-az If Applicable 20.
Geographic Area Date
Served Formed
Outline the mission, purpose and objectives of your organization.
/4/.-.5 /47 e l YL+<?.? r�� t' (7
.4f?Y C ?Q
ay) ja!+c��r. 7L e'l? !9 E? ya _t 4: AA? 5 o
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///r/1/2-,?/ /leg)-2_r" /6. !1``Fi' C{5 r
J
Page 61 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
Type of Organization (i.e. Registered Charity, Non- Profit Organization, no status, etc.) and registration
number if applicable.
A/z7• 77)7 ate r,, c
Indicate the products services benefits provided to the Township of Oro Medonte by your
organization:
}i�..s►rw,G1�� j ar Le-1 ,c- z.9 /-7 sJ -)-7,. Lac r7 l;
l r F'l% 'Ara Z4P� ..Yc r y r 1�(� zeL:�1 Z,..m.e./ e/
i i 1Ae_r�• 7� -k_.e, ,n��r r.� 4.. .ifff /lriv h i.- G:' /7
D Z:711,1 J
c x 171 1 1 ZOya r�'?/Sc% 71' r .l �,c.- ///y "—J
i 1 J�f�/1!lnLl /r(y�% /J�F'f-� l.r�, __YJ -Z"
e- ra6ie /2.4. el: ~mac./ '.c.„
n
of individuals served: h/ r3 r sa
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Application is for a (please check) Grant i/ Subsidy
Amount Requested:
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e, project or
event description, time frame, community benefits).
/art /t ;t0, "7
Cs2Z- 77ir, .e�v .,,v s- r9iir.,"ieez/ A /moo T leest4
.ri c 3 :P.'(- r q-2-71, ..1!+ -7_0 i -z- /.ti, l9(�r .atia., ice, 2 C7 c? 7
o
Do you currently receive other rants or subsides frome Township (facility subsidization,
photocopying, secretarial, etc).
/170
Page 62 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
Previous grants /subsidies from the Township?
Amount Requested: fi f3 Year of Request: 2 rk08
Amount Approved: r() Year of Approval: ?(R) 9
PART D SIGNATURE OF AUTHORIZED OFFICIAL(SI
Date: C 2609
�v so.b, :TJ f ez (249;4
For office use only
Approved:
Name Position
Name Position
Amount
Date:
Denied:
Date:
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township
of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
Page 63 of 91
X
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Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
7
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Page 64 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
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z 7/
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Page 65 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
HURONIA WOODLAND OWNER'S ASSOCIATION
2009 FINANCIAL SUMMARY TO DATE
OCT 13, 2009
Bank balance as of December 31, 2008
Expenses 2009 to date $12349.64
Income 2009 to date $11633.08
Net loss to date $716.58
Bank balance as of Oct 5, 2009 $2254.77
Manulife Advantage Account as of September 30/09 $4771.50
NET WORTH $7026.27
2009 completed figures will not be available until Jan 2010. Our income is generated
from memberships and advertising fees. In November 2008 I completed the same
statement and at that time our net worth was $7574.88.
Completed by Nancy Rowell for Bruce Keeling October 13, 2009
$2971.33
Page 66 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
BANK BALANCE, beginning of the period
MANULIFE ADVANTAGE ACCOUNT
HURONIA WOODLANDS OWNERS' ASSOCIATION
STATEMENT OF RECEIPTS AND DISBURSEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2008
Unaudited See Notice to Reader
2008 2007
$3,062 $2,874
INCOME
Funds Raised:
Advertising 420 400
Bus Trip 1,870 1,560
Donations. 10 40
Bank Interest Earned 1 1
Memberships 2,640 1,920
Hats /Crests /Scales 0 4
Total Funds Deposited 4,941 3,925
EXPENSES
Funds Disbursed:
Miscellaneous 99 40
Bus Trip 2,151 1,289
Hall Rental 273 300
Liability Insurance 453 453
Printing and Postage 1,491 1,397
Social 148 85
Advertising 254 42
Memberships SCFA 25 25
Fall Field Day 95 106
White Pine Award 43 0
Total Funds Disbursed 5,032 3,737
NET INCOME (LOSS) -91.00 188
EXPECTED BANK BALANCE, end of period 2,971 3,062
REPRESENTED BY:
Reconciled Bank Balance, end of period 2,971 3,062
Difference $0 $0
MAA Balance beginning of period $4,579 $4,406
MAA Interest Earned 143 173
MAA Balance end of period $4,722 $4,579
Page 67 of 91
PROGRAM G�0®� JUNE JULY AUG APR JAN
��P��� FOREVE E8 MAR
MAPLES
g 63.00
RECE
SPONS NATIONS
TREES /D OLLARS
TOTAL- REGE{PTS
4250.
0 d2500
92.00 1485.00
92.00 1485.00
0 .00
63.0
5000.00 480.25 100.00
T R EXPENSES IGOI. 140.70
TRE.ESI 99.
0.00
51.11PPING 240.70
0.00 5000.00
579.6
MISG 0 .0 0
ToTA L xPE► ses
(LOSS)
PROFI
233.6
5890.
0.00 233.63 6053.95
163.95
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
k %J.
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Page 69 of 91
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Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
p
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Page 70 of 91
5.
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
1 v.i DATF i
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Page 71 of 91
Agenda Item 6b) Bruce Keeling, Director and Committee Chair, Huronia Woodlan...
Cry.OGE N E CI DATE DESG:IFTION OF TRANSACTION
C COD
a 5+ i fr. 4/.10 a n
4��1 i n¢ r i lam' Ik
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Page 72 of 91
Huron
Ouendat
Village
Huronla Museum
Agenda Item 6c) Miles Blackhurst, Chairman, Huronia Museum and Huron
Ouendat...
Township of Oro Medonte
148 Line 7 South
Oro, ON
LOL 2X0
Dear Mayor Hughes and Council,
Huronia Museum and Huron Ouendat Village
549 Little Lake Park Road
PO Box 638
Midland, Ontario
L4R 4P4
The museum's board has been looking very seriously at expanding the museum for quite some
time. With the recent announcement of the Infrastructure Stimulus Fund, the museum's Board of
Directors held a meeting on Saturday, August 8 2009 and voted unanimously to make
application to this fund for a 7,500 square foot expansion to the museum.
An application was submitted on August 18 along with the requested supporting documentation
and conceptual drawings. This submission was based on our feasibility study which we
completed in 2008. It is estimated that a museum quality building will come together for us at an
estimated cost of $2,227,500, based on $225 per square foot plus reserve percentages for site
improvements, design, project administration and contingency.
We understand that there may be a need for further work regarding the town plan, but we have
requested and received approval in principal of our wish to expand the museum through a town
council resolution.
As we move the museum forward and continue to work at remaining a financially viable
attraction in the tourism landscape of North Simcoe, we would like to look to you for support of
this application as we continue to preserve the heritage of the region which naturally includes
that of the Township of Oro Medonte and its residents. We would like to thank you in advance
for your support and look forward to working together to build a new and improved Huronia
Museum. Please do not hesitate to call me at home to discuss this further. I can be reached at
526 -6844.
On behalf of the Huronia Museum and its Board of Directors,
Miles Blackhurst
Chairman
705 526 -2844
Fax: 705 527 -6622
info @huroniamuseum.com
www.huroniamuseum.com
EC
OCT 0 2 2009
ORO- MEDoik.1 i
TO rNsHflp I
Page 73 of 91
Agenda Item 6d) Trace Leonard, Tribe Fastball Club, correspondence dated Sep...
Mayor Harry Hughes
Township of Oro Medonte
148 Line 7 S
Oro, ON LOL 2X0
September 28, 2009
Dear Harry,
Sincerely,
Trace Leonard
Tribe Fastball Club
Tribe Fastball Club
do Trace Leonard
115 Jamieson Court
Thornton, ON LOL 2N0
www tr i b efas tb a I I. ca
mkelly @tribefastba ll.ca
My name is Trace Leonard, and I write to you on behalf of the Tribe Fastball Club. I write this to ask you
to consider 2 requests during your 2010 budget deliberations. Neither requires great financial
consideration but both would go a long way for a small organization such as ours.
For the past four years, our fastball club has been competing in the International Softball Congress
Division II (ISC II). During these years our team has had the privilege of traveling across all of Ontario and
into parts of the USA to compete at one of the highest levels of fastball possible, and to represent our
communities.
Every year our tournament and league play becomes more and more demanding. To meet the needed
travel costs our team has and continues to host fundraising events which include: dances, fastball
tournaments, and golf tournaments. We also seek financial support from local businesses to cover
expenses our fundraisers, and annual player fees cannot.
In August of 2009 we travelled to Quad Cities, IL to compete against 40 teams from across North America.
The weeklong event featured teams from as far east as Nova Scotia, and as far west as California. When
all the dust had settled we had finished tied for 5 a marked improvement on our previous best finish of
17 The 2010 tournament is scheduled to be held in Midland, Michigan. We have already qualified for
the 2010 event, and are currently planning our season. The ultimate goal for the 2010 season is to win
the 'Tournament of Champions' event and graduate to the top division fastball has to offer. As the only
competitive men's fastball team north of Toronto it is vital that our small town team continues to strive
forward in hopes of advancing to the International Softball Congress World Tournament.
Our team consists of mainly local players, mostly high school friends and fastball enthusiasts from
neighbouring communities. Once a hotbed for fastball, Simcoe County is struggling to keep the game
alive. Through fastball clinics at the grassroots level, and hosting games between some of the elite
fastball teams this province has to offer, we have slowly inspired a new generation of fastball fanatics.
Summer enrolment in youth fastball is slowly on the rise and the sport is finally getting the support and
recognition it so desperately needs, and deserves.
Our team and our communities ask you to please consider supporting both of our initiatives noted in the
attached document, and help inject the joy of fastball back into our communities. In return we will
continue.to support and advance the sport within our communities, and represent our communities to
the best of our abilities. We thank you for your consideration.
Page 74 of 91
Agenda Item 6d) Trace Leonard, Tribe Fastball Club, correspondence dated Sep...
Township of Oro Medonte Requests
1. Golf Tournament Prizes
At our annual golf tournament held in the May of each we are always looking for
donations of prizes for the prize table. Things such as shirts, hats, mugs, and so
on are always great, and if branded, will allow the donor to receive long lasting
recognition for their contribution. Although we are not requesting anything
specific, we welcome any contribution you could make.
2. $50.00 'Pioneer' Program Donation
Tribe Fastball Club
c/o Trace Leonard
115 Jamieson Court
Thornton, ON LOL 2N0
www. tribefastba ll_ca
m kel I vetrib efastball.ca
This is a new initiative for the Tribe, starting in 2010. It will recognize local
fastball pioneers who have inspired the growth and success of local fastpitch. As
we try to do the same thing through our own programs, we wanted to give back
to those who inspired us. Expenses for the program will include 2 plaques, one
for the recipient, and one for permanent display. A dinner voucher, a short spot
in the Springwater News, and possibly some administrative costs like digitizing
old photographs, research, and the provision of editing services. Any unfunded
portions of the program will be covered by the Tribe Fastball Club.
Page 75 of 91
Agenda Item 6e) Gerry and Vera Cameron -van Amelsvoort, correspondence
dated
Irwin, Douq
From: vera cameronvanam f
Sent: Tuesday, October 20, 2009 12:32 AM
To: Irwin, Doug
Subject: Opposition to Paintball Amusement Park Letter to be included in the Agenda for Wed. Oct
21, 2009
Hello Doug
Please forward the following onto all members of council, Mayor Harry Hughes and staff. We request that
this letter become part of the package to be distributed to pertinent individuals on Wed. Oct. 21, as it
pertains to the Paintball Amusement Park.
Attention: Mayor Harry Hughes, Members of Council and Staff
Re: Paintball Amusement Park
We are the owners of a 5 acre parcel of land severed off the Childs' property immediately to the north of
the former Coulson Castle Site, on the 7th concession.
We purchased this land from Montgomery and Tracey Childs on March 31, 2009. Our intention was to
build a retirement home on the property in the future. Two weeks later, in the middle of April,
Montgomery and Tracey submit an application to the township regarding the development of a paintballl
amusement park on their property.
We all know, that the plan for a commercial endeavour of this type is not hatched overnight and
especially not in a two week period. The behaviour Montgomery and Tracey Childs have exhibited is highly
unethical and unacceptable. It is demonstrative, indeed, of how they have misled us and have misled you
Mayor Hughes, members of Council and Staff. We clearly would never have purchased this parcel had we
been made aware of their intention for this property.
Mr. Montgomery Childs stated in an interview a few weeks ago with Frank Matys of Orillia Today that "the
business was not planned at the time" of the closing day for this 5 acre lot. Strangely enough,
approximately 2 weeks later the application is into the township!! We all know that the research and
planning of a commercial venture of this nature takes a great amount of time and does not come into
fruition within a 14 day period!
Clearly, Mr. Montgomery Childs and Tracey Childs have demonstrated the deceptive nature of their
character.
We ask you to support Ms. Andria Leigh and immediately withdraw the current Site Plan Agreement, and
furthermore, ask you to reject any amended Site Plan Agreement should it be submitted, and reject any
zoning By -law Amendment Application, should it be submitted.
Simply put, we request that you immediately shut down this illegal operation and demand that it be
restored to its former useage namely -rural agricultural.
Thank you.
Sincerely,
Vera Cameron -van Amelsvoort
Gerry van Amelsvoort
Page 76 of 91
Agenda Item 6f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley W...
Oct. 20, 2009
To: Mayor Harry Hughes and Members of Council, Township of Oro Medonte
From: Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley Woodside, Kathy
Clarke, Janet Machan, Jane Gordon Ball
Re: Horseshoe Valley Paintball Inc. Site Plan Agreement Review, 2009 SPA -04
We are pleased to see that Council is addressing a series of by -law violations in
connection with Horseshoe Valley Paintball Inc. For reasons that follow, we are asking
Council to declare:
that Horseshoe Valley Paintball cease operations immediately and return
the property to compliance with current bylaws,
that Montgomery and Tracey Childs have violated Township by -laws and
agreements to an extent that warrants immediate withdrawal of the Site
Plan Agreement,
that no new or amended Site Plan Agreement be made.
1. The land in question is zoned Rural /Agricultural. Horseshoe Valley Paintball Inc.
(HVP) is clearly a commercial use of this property. The current zoning allows
commercial activity only in the context of a "home occupation The Zoning Bylaw
sets out 11 clear conditions for a home occupation. (Section 5.12)
2. HVP has violated at least 8 of the conditions governing a "home occupation
and therefore is not in compliance with the Township's Zoning By -law. Specifically,
HVP:
is clearly not a secondary use of the lot.
is not conducted entirely within a detached accessory building and /or the main
building on the lot.
is not conducted by at least one of the residents of a dwelling unit located on the
same lot. The property is leased to and HVP is conducted by an incorporated
company, the CEO of which does not live on the property.
does create noise, confirmed by neighbours, which is evident outside the
dwelling unit (and the property).
does employ more than one employee who is not a resident of the dwelling unit.
does involve the outdoor storage or outdoor display of materials or finished
products.
does involve the repair or maintenance of motor vehicles.
does involve the sale of a commodity not produced on the premises.
3. The Site Plan Agreement (between the Childs and the Township) itself violates the
terms outlined in the Township's own Zoning Bylaw. Legal counsel has advised us
that a Site Plan Agreement cannot permit activity which is not allowed in a
Zoning Bylaw. The Township's Site Plan Agreement with Montgomery and Tracey
Childs states that: "The Township has enacted a bylaw to permit an outdoor paintball
business... "in clear violation of the home occupations section of the Township's
Page 77 of 91
Agenda Item 6f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley W...
Zoning Bylaw. A Site Plan Agreement in violation of the Zoning By -law is illegal and
must be withdrawn.
4. We support the Township's Director of Development Services' assessment that
Montgomery and Tracey Childs have also violated the conditions of the current
Site Plan Agreement. Specifically:
The Site Plan Agreement states that "the maximum number of persons to be
employed by the Owner shall be no more than three (3). No other staff, part-time
or otherwise, is permitted. The maximum number of persons permitted to
volunteer and /or referee at the Owner's establishment is five (5). "On August 25,
2009, five (5) HVP job openings were posted on federal government's HRSDC
website two Retail Sales Clerks and three Customer Service Cashiers.
The Site Plan Agreement was originally issued to residents Montgomery and
Tracey Childs. In fact, this "home occupation" is leased to, and operated by,
"Horseshoe Valley Paintball Inc." The men behind HVP have great ambitions
the Orillia Packet Times article of Sept 9, 2009 states: The men have leased
90 acres of land from Childs' dad and have developed 12 acres into battlefields
so far. They hope to turn the remaining 78 acres into fields in the future. "We can
see having another 25 to 30 additional arenas," Faris said. "Eventually, we will be
the largest paintball park in the area."
In violation of Zoning By -law Section 5.25(g), derelict motor vehicles are strewn
around the site. (HVP's own website boasts: "A lot of vehicles scattered
everywhere.
We have repeatedly raised concerns over the absence of appropriate permits
for structures on the property some 2- storey buildings with staircases, a
second floor and walls. Additionally, the HVP sign was constructed near the road
without the necessary permit.
The Site Plan Agreement states that the Childs will acquire "all necessary
permits and approvals from the Township and from all Ministries and agencies
including but not limited to the County of Simcoe They have not.
In addition to the above issues noted by the Director of Development Services,
the Site Plan Agreement was conditional upon concurrence with several
conditions set out by the Nottawasaga Valley Conservation Authority (NVCA),
at least one of which is already being violated. Specifically, NVCA writes: "We
have no objection to the paintball fields being established in open fields, provided
the activities /props /development, etc. remain outside of the drip -line of the trees."
Note the following excerpt from the HVP website home page: "Horseshoe Valley
Paintball is placed on 90 acres of wide ranging topographic elevations; from flat
open fields with trenches, tall berms, real artillery, and bunkers for the real battle
field experience. To extremely hilly areas with thick natural cover for the most
diverse experience ever."
Page 78 of 91
Agenda Item 6f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley W...
At the May 27, 2009 meeting of the SPCTSG, Andria Leigh stated that none of
the necessary approvals had been received from Fire and Emergency
Services.
5. In addition to the clear violations made by Montgomery and Tracey Childs, we are
also concerned about the process that led up to the development of the Site
Plan Agreement.
Council inadvertently violated its home occupation bylaw when it passed this
Site Plan Agreement. Council may not have been aware of the implications of its
decision it was presented as a home occupation without supporting
documentation and no expressed concerns. Since their application, Montgomery
and Tracey Childs have continuously misled Township staff and Council for
example, a "home industry" became an extensive incorporated business, "all
natural" structures became military armaments and scrap vehicles, an "existing
stable" and "one small out building" became several buildings and an arena,
"wooden obstacles and sandbags" and "props less than 100 sq. feet" became 2-
storey buildings with walls, floors and staircases. As Andria Leigh has pointed
out, the Childs have not delivered on their promises.
There was no written staff report to direct Council in this decision. In fact, there
have been no staff reports on record since the original application in the spring,
and no paper trail exists of subsequent correspondence. There is no transcript
of the June 8 meeting of the Site Plan Committee when the decision to support
the Site Plan Agreement was made. It was subsequently and expeditiously
ratified by Council on June 29.
The Township's encouragement to date of HVP reflects an apparent willingness
to allow creeping commercial development (following the unfortunate Willys
Acres precedent). Left to continue, HVP could gradually become established and
difficult to reverse, potentially attracting other, related para military commercial
operations.
In conclusion:
The current operation of HVP is in violation of the home business section 5.12 of
the Zoning Bylaw.
The current operation is in violation of the Site Plan Agreement
The Site Plan Agreement itself is in violation and cannot supersede the Zoning
Bylaw.
A large- scale, commercial paintball amusement park is not appropriate for this
rural residential and agricultural area.
Our requests to Council:
to receive Andria Leigh's report DS 2009 -065 and adopt recommendations #2
and 5,
to reject recommendations #3 and 4 as unnecessary they may also be
interpreted as encouragement for the proponent,
to enter into no new or amended Site Plan Agreement with the Childs or HVP,
Page 79 of 91
Agenda Item 6f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley W...
to reject any application for re- zoning of the Childs' property to permit a
paintball operation, should one appear.
Page 80 of 91
Agenda Item 8a) Report No. FI 2009 -17, Paul Gravelle, Director of Finance /Tr...
Report No.
FI 2009- 17
Meeting Date:
October 21, 2009
Roll
REPORT
RECOMMENDATION(S): Requires Action
It is recommended that:
BACKGROUND:
Payroll:
P R00418
PR00422
To: Prepared By:
Committee of the Whole Janice MacDonald
Subject:
Statement of Accounts
September 30, 2009
September 12, 2009
September 26, 2009
Following is the statement of accounts for the month of September
Batch No. Date Amount
Cheaue Reaisters:
AC00557 September 02, 2009 187,391.65
AQ00410 September 04, 2009 500.00
AC00558 September 09, 2009 599.15
AC00559 September 09, 2009 226,043.57
AC00560 September 16, 2009 4,869,093.78
AC00561 September 17, 2009 14,490.00
A000411 September 17, 2009 945.00
AQ00412 September 17, 2009 2,200.00
AC00562 September 23, 2009 72,500.14
AQ00413 September 24, 2009 32,280.00
AC00563 September 30, 2009 544,006.16
121,405.18
119,832.52
Proud Heritage, Exciting Future
Motion
R.M.S. File
For Information Only
X
1. That Report No. FI 2009 -17 is received.
2. The accounts for the month of September 2009 totalling 6,209,352.47
are received.
5,950,049.45
241,237.70
FINANCE October 21, 2009
Report No. 2009 -017 Page 1 of 2
Page 81 of 91
Agenda Item 8a) Report No. Fl 2009 -17, Paul Gravelle, Director of Finance /Tr...
Credit Card Reaisters:
AE00215 September 29, 2009 2,577.75
AE00216 September 29, 2009 638.82
AE00217 September 29, 2009 5,356.39
AE00218 September 29, 2009 260.74
AE00219 September 29, 2009 1,254.97
AE00220 September 29, 2009 3,230.11
AE00221 September 26, 2009 1,959.59
AE00222 September 26, 2009 2,786.95
ATTACHMENTS:
Cheque Registers.
CONCLUSION:
That the accounts for the month of September are received.
Respectfully submitted:
Janice MacDonald,
Accounting Clerk
SMT Approval Comments: C.A.O. Approval Comments:
FINANCE
.q)
18.065.32
Total: 6.209.352.47
October 21, 2009
Report No. 2009 -017 Page 2 of 2
Page 82 of 91
Agenda Item 9a) Report No. TES 2009 -31, Jerry Ball, Director of Transportati...
Report No.
TES2009 -31
It is recommended that:
BACKGROUND:
REPORT
To:
Committee of the Whole
RECOMMENDATION(S): Requires Action
X
Proud Heritage, Exciting Future
Prepared By:
J. Ball
Meeting Date: Subject: Motion
October 21, 2009 Robincrest Water System
(Request to Connect to
Roll Municipal Water System for 62 R.M.S. File
Moonstone Road East)
For Information Onlyu
1. THAT Report No. TES2009 -31 be received and adopted.
2. THAT the Township of Oro Medonte enters into a Water Service Connection
Agreement with Deborah and Evans Stone for 62 Moonstone Road East.
3. THAT the Clerk prepares a By -law for Council's consideration.
4. AND THAT Deborah and Evans Stone be notified of Council's decision.
As a result of problems with the quality or quantity of their well supply, Deborah and
Evans Stone located at 62 Moonstone Road East have requested permission to
connect to the municipal water system.
Vic Emberson, who owns 72 Moonstone Road East, requested a connection to the
water system in 2007. At the time, staff had concerns with allowing another connection
on the existing one (1) inch main that runs in front of house numbers 90, 94, 98 and 102
Moonstone Road East. A Water Service Connection Agreement was granted, allowing
Mr. Emberson to connect at Jennett Drive located in the Bachly Subdivision.
Mr. and Mrs. Stone and Vic Emberson have come to a private agreement to share the
cost of installing a two (2) inch water service from Jennett Drive to their respective
homes.
Transportation Environmental Services October 21, 2009
Report No. TES2009 -31 Page 1 of 2
Page 83 of 91
Agenda Item 9a) Report No. TES 2009 -31, Jerry Ball, Director of Transportati...
ANALYSIS:
The connection of 62 Moonstone Road East to the Robincrest water system would have
no affect on the municipal system. The Stone's are aware that they will be responsible
for all costs incurred for the connection to the Robincrest system, including the
installation of a water meter and any subsequent repairs of the service on private
property.
Mr. Fred MacGregor, Environmental Services Foreman, has no concerns with Mr. and
Mrs. Stone connecting to the Robincrest system.
CONSULTATIONS:
Al Lees, AECOM Canada Ltd.
Respectfully submitted:
F,-/Jerry Ball
Director of Transportation Environmental Services
SMT Aanroval Comments: C.A.O. Approval Comments:
rk/
Transportation Environmental Services October 21, 2009
Report No. TES2009 -31 Page 2 of 2
Page 84 of 91
Agenda Item 10a) Report No. 2009 -065, Andria Leigh, Director of Development
Report No.
DS 2009 -065
Committee of the Whole
Meeting Date: Subject:
October 21, 2009
BACKGROUND:
ANALYSIS:
REPORT
To:
Township of
Horseshoe Valley Paintball —Site
Roll Plan Agreement Review, 2009
SPA-04, 3193 Line 7 North
Proud Heritage, Exciting Future
Prepared By:
Andria Leigh, Director of
Development Services
Motion
R.M.S. File
D11 39192
010- 003 -35400
RECOMMENDATION(S): Requires Action X For Information Only
It is recommended:
1. THAT Report No. DS 2009 -065 be received and adopted.
2. THAT the current Site Plan Agreement executed by By -law 2009 -084 with Mr. and Mrs.
Childs be withdrawn;
3. THAT a Zoning By -law Amendment application be submitted to the Township for the
continued use and expansion of the Paintball facility located at 3193 Line 7 North;
4. THAT an amended Site Plan Agreement with both the landowners and operators of the
paintball facility is required; and
5. AND THAT Mr. and Mrs. Childs be advised accordingly of Council's decision.
In June 2009, Council entered into a site plan agreement (By -law 2009 -084) with Mr. and Mrs.
Childs in regards to a small scale paintball facility on their property. The site plan was subject to
an additional review three months after execution to further assess and determine zoning by -law
amendment requirements. This report is intended to provide Council with an analysis of this
three month review and the requirement for submission of a zoning by -law amendment.
On September 10, 2009 a site plan meeting was held to review the application with both the
Committee and Mr. Childs, the landowner, in attendance. During this meeting it was determined
that notwithstanding the site plan agreement was entered into with the owners of the property,
there is a corporation which operates the paintball facility of the property. A copy of the
corporation documents was requested from the owner but have to date not been provided to the
DEVELOPMENT SERVICES Meeting Date October 21, 2009
Report No. DS 2009 -065 Page 1 of 3
Page 85 of 91
Agenda Item 10a) Report No. 2009 -065, Andria Leigh, Director of Development
Township. On this basis, a subsearch is being conducted by the Township to confirm the
corporation and its shareholders.
Based on the additional information provided at the meeting and the subsequent site visit
conducted with the Director of Transportation and Environmental Services on September 21,
2009 the following is identified for Council's consideration:
It was determined at the site visit that a speed ball park (arena) is located north and east of the
stable (shown on the site plan) however this speed ball park is not identified on the site plan, is
located outside of the paintball area identified on the site plan, and is therefore not permitted by
the site plan executed by Council.
At the time of the site visit, only the existing hay /corn field in the north -west corner of the
property, as shown on the site plan, was being utilized. The exception to this is the speedball
park which, as noted above, was not identified on the site plan. Within this north west paintball
field, there were a minimum of 6 motor vehicles located within the paintball field. In accordance
with Section 5.25 Prohibited Uses of the Township's Zoning By -law 97 -95, as amended,
partially dismantled vehicles are considered a prohibited use by the zoning by -law and are
therefore required to be removed. In addition within this field, there were a series of wooden
platforms /'structures" which form part of the paintball game. The Township's Zoning By -law
defines a building as "a structure occupying an area of greater than 10 square metres (107.6
square feet) consisting of any combination of walls, roof, and floor or a structural system serving
the function thereof, including associated works, fixtures and service systems." Based on this
definition contained in the Township's Zoning By -law, the structures observed on September 21,
while some exceeding the 10 square metre requirement contained in the definition, none of
these included either a floor or a roof to be defined under the Township's Zoning By -law as a
"building" and therefore did not require building permits.
At the site plan meeting, the owner indicated that there was one full time employee in addition to
the two shareholders, it was also identified that there were 3 -4 part time employees to assist
with the operation. This total number of employees exceeds the site plan.
The sign constructed on the site was required to be identified on the site plan which to date has
not been completed. A sign is permitted in accordance with the Township's sign by -law subject
to obtaining the required permit. Also identified at the site plan meeting by the landowner,
parking is currently occurring within the paintball area identified as the existing corn field, this is
not however identified as a parking area on the approved site plan and is therefore not
permitted.
At the conclusion of the site plan meeting, it was also confirmed that Council needed to be
advised of any future expansion of the paintball operation beyond what was currently located on
the property.
FINANCIAL:
N/A
POLICIES /LEGISLATION:
Township Official Plan
Zoning By -law 97 -95
DEVELOPMENT SERVICES Meeting Date October 21, 2009
Report No. DS 2009 -065 Page 2 of 3
Page 86 of 91
Agenda Item 10a) Report No. 2009 -065, Andria Leigh, Director of Development
CONSULTATIONS:
ATTACHMENTS:
n/a
CONCLUSION:
Based on the analysis provided above, the current site plan agreement with Mr. and Mrs. Childs
does not include the shareholders /operators of the paintball facility and is therefore required to
be withdrawn by Council. A new site plan agreement including both the landowners and the
operators of the paintball facility is required to be entered into with the Township. It is further
recommended that Mr. and Mrs. Childs, the owners of 3193 Line 7 North, be advised that an
application for a zoning by -law amendment is required to be submitted to the Township for
Council's consideration to continue the use of the above noted property for a paintball facility.
Respectfully submitted:
4„A_
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Aonroval Comments:
C.A.O. ADDroval Comments:
DEVELOPMENT SERVICES Meeting Date October 21, 2009
Report No. DS 2009 -065 Page 3 of 3
Page 87 of 91
Agenda Item 10b) Report No. DS 2009 -066, Andria Leigh, Director of
Developmen...
REPORT
Township of
Proud Heritage, Exciting Future
Report No. To: Council Prepared By:
DS2009 -066 Kim Allen
Meeting Date: Subject: Motion
October 21,2009 Third Quarter Building
Division Report
Roll R.M.S. File
RECOMMENDATION(S): Requires Action) I For Information Only
It is recommended that:
1. That Council receive report DS2009 -066 for information
BACKGROUND:
ANALYSIS:
FINANCIAL:
X
This report is to provide for Council information on building permit activity to the end of
the third quarter 2009. (See attachment 1)
Note: The numbers in the fees collected columns are not a true comparison between
the years 2008 and 2009 due to the change in the timing for collection of permit fees.
Permit fees are now collected and entered at time of permit submission as opposed to
the time of issuance.
Development Services Meeting Date october2l /09
Report No. DS2009 -066 Page 1 of 2
Page 88 of 91
POLICIES /LEGISLATION:
CONSULTATIONS:
ATTACHMENTS:
Permit Report for the end of the Third Quarter 2009
CONCLUSION:
Respectfully submitted:
Kim Allen
Chief Building Official
Agenda Item 10b) Report No. DS 2009 -066, Andria Leigh, Director of
Developmen...
SMT Aooroval Comments: C.A.O. Aooroval Comments:
i .v li� a
Development Services Meeting Date October2l /09
Report No. DS2009 -066 Page 2 of 2
Page 89 of 91
Agenda Item 10b) Report No. DS 2009 -066, Andria Leigh, Director of
Developmen...
Number of Permits Issued:
Fees Collected:
For the Quarter Ending September 2009
Agr /Add/Reno /Demo 11 16 8 11
Com /Ind/Pub 2 12 7 16
House Demolition 9 14 9 24
Pool 2 17 8 28
Renovation
Septic 36 68 29 77
Septic Replace/Repair
SFD House 20 32 19 50
SFDAdd/Reno /Dem 14 29 15 31
Signs 5 12 4 11
Small Projects 69 141 73 169
Tent 6 14 3 6
Other 11 24 10 37
Cancelled 3 11 3 50
2009 2008
This Period To Date This Period
Building Permit Fee $95,289.88 $188,822.99 $105,065.79 $242,083.22
Septic Deposit $16,977.50 $35,140.00 $14,400.00 $39,370.00
Totals: $112,267.38 $223,962.99 $119,465.79 $281,453.22
Construction Value of Permits Issued For:
Township of Oro Medonte
2009 2008
This This
Period To Date Period To Date
188 390 188 510
2009 2008
To Date
Agr /Add /Reno /Demo This Period $601,500.00 $167,000.00
To Date $792,500.00 $359,000.00
Com /Ind /Pub This Period $105,000.00 $20,580,500.00
To Date $860,000.00 $21,825,500.00
House Demolition This Period $25,500.00 $112,500.00
To Date $48,000.00 $419,500.00
Pool This Period $70,000.00 $193,000.00
To Date $367,800.00 $621,600.00
Renovation This Period
To Date
Septic This Period $303,000.00 $0.00
To Date $583,600.00 $0.00
Thursday October 15, 2009 2:21:04 PM (alien) Page 1 of 2
Page 90 of 91
Agenda Item 10b) Report No. DS 2009 -066, Andria Leigh, Director of
Developmen...
For the Quarter Ending September 2009
Septic Replace/Repair This Period
To Date
SFD House This Period $5,205,000.00
To Date $8,485,000.00
SFDAdd/Reno/Dem This Period
To Date
Signs This Period
To Date
Small Projects This Period
To Date
Tent This Period
To Date
Other This Period
To Date
Cancelled This Period
To Date
Total Value of Permits To Date:
(Not including cancelled permits)
Education Development Public To Date:
Education Development Separate To Date:
Simcoe County Development To Date:
Cancelled To Date:
Township of Oro Medonte
2009 2008
This This
Period To Date Period To Date
$810,000.00
$1,823,500.00
$25,100.00
$87,600.00
$1,138,050.00
$2,034,601.00
$5,700.00
$39,200.00
$143,000.00
$144,100.00
$90,000.00
$100,000.00
$15,265,901.00
$1,436.00
$740.00
$4,067.00
31,050.00
$8,246,000.00
$16,793,900.00
$778,000.00
$1,968,200.00
$29,600.00
$57,300.00
$1,364,300.00
$2,737,931.00
$15,000.00
$36,500.00
$10,000.00
$28,000.00
$5,000.00
$6,500.00
$44,847,431.00
$25,682.55
$7,717.48
$136,715.81
$5,139.00
Thursday October 15, 2009 2 :21:04 PM (alien) Page 2 of 2
Page 91 of 91