02 03 2010 CoW AgendaPage
3 -5
6 -14
15
16 -17
25
Wednesday, February 3, 2010
Proud Heritage, Exciting Future 9:00 a.m.
1. NOTICE OF ADDITIONS
a) Motion for additions.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
a) Ontario's Lake Country, miutes of meeting held on January 11, 2010.
Staff Recommendation: Receipt.
b) Lake Simcoe Region Conservation Authority, minutes of meeting held on
December 17, 2009, and highlights of meeting held on January 22, 2010.
Staff Recommendation: Receipt.
c) Erin Deckert, Deputy Clerk, Township of Springwater, correspondence dated
January 20, 2010, re: Minutes of NVCA meeting held on October 9, 2009.
Staff Recommendation: Receipt.
6. COMMUNICATIONS:
a) Minutes of the Oro Medonte History Association meeting held on November
26, 2009.
18 -20 b) Carly Smith, Secondary School Teacher and Randy Bauer, Principle, Elmvale
District High School, correspondence dated January 19, 1010, re: Elmvale
District High School Student Exchange.
21 -24 c) Karren Wallace, correspondence dated January 19, 2010, re: Dewatering
Application in the Townships of Melancthon and Mulmur.
d) Susan Lang, Managing Director, Orillia District Chamber of Commerce,
correspondence dated January 20, 2010, re: Annual Business Achievement
Awards.
Page 1 of 46
Page
26 -39
40 -42
Committee of the Whole Agenda Wednesday, February 3, 2010.
7. REPORTS OF MEMBERS OF COUNCIL:
None.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Services /Clerk,
re: 2010 Municipal Election, Poll Re- alignment.
b) Robin Dunn, Chief Administrative Officer, re: Expansion of Memorandum of
Understanding Between the Township of Oro Medonte, Township of Tay and
Skyline International Development Inc.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
10. DEVELOPMENT SERVICES:
43 -46 a) Report No. DS 2010 -008, Andria Leigh, Director of Development Services, re:
Year End Building Division Report.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
None.
13. IN- CAMERA:
a) Motion to Go In- Camera
b) Motion to Rise and Report
c) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
d) Andria Leigh, Director of Development Services, re: Personal Matter
(Committee of Adjustment Membership).
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to adjourn.
Page 2 of 46
Agenda Item 5a) Ontario's Lake Country, miutes of meeting held on January 11...
DATE: January 11, 2010
TIME: 2:OOpm
LOCATION: CDC Board Room
1. Welcome
3. Previous Minutes
November 25 minutes approved
Motioned by Kathryn Stephenson
Second by Bill Duffy
4. Funding
December 14 minutes approved
Motioned by Kathryn Stephenson
Second by Bill Duffy
olsrrr S
J
_Aral' seasons
Orillta •Ora- Medonte -Rama Remora -Severn
Board Meeting MINUTES January 11, 2010
PRESENT: Frank Coyle, Kathryn Stephenson, Bill Duffy, Roger Selman, Bruce Chappell,
Helen Cooper, Donna Hewitt, Jennifer Whitley
ABSENT: Carol Benedetti, Shawn Binns, Craig Metcalf, Rick Dory, Christine Anderson
2. Change in Board of Directors
Roy Menagh has handed in his resignation for personal reasons
This has been accepted by the Board of Directors
Motioned by Kathryn Stephenson
Second by Roger Selman
Two grants have been accepted out of the three that were submitted
The Internship and the Local Initiatives for the Destination Guide
The application for the website online booking system is still under review, the CDC will
advise early in the new year
There is a new grant available 127.8 million from the Federal Government, Community
Adjustment Fund, applications are due on January 18, 2010, must be spent by March 31,
2011
Donna is willing to share statistics for this area that maybe beneficial
The Board of Directors agrees that a grant application should be completed
Motioned by Bruce Chappell
Second by Bill Duffy
It was clarified by Helen that Casino Rama can only commit to one year of funding at this
time, because their contract is only valid until June 2011.
Page 3 of 46
Agenda Item 5a) Ontario's Lake Country, miutes of meeting held on January 11...
5.Financial Reports
Accounts Receivables explained
A new policy was discussed
Members are not eligible to participate in new programs if their account isn't in good standing.
They must be an active member.
Motioned by Kathryn Stephenson
Second by Bill Duffy
Motioned to accept the financial statements -Roger Selman
Second by Bruce Chappell
6. Marketing Report
TODS
Board feels that the graphics of the TODS sign are clean and clear, locations discussed and will
be verified
Graphics have been accepted and the Board agrees we can move on to the next step
Motioned by Bill Duffy
Second by Bruce Chappell
Passport to Fun Update
The prize winner is Asia Kreichman, from North York, they stayed at Fern Resort in November for
2 nights
We are contacting the winner, then they will work with Dianne to sort out their dates, we are
hoping to meet them at the Cottage for their first week and hoping to have a photo opportunity
Summer Theatre Package
All members have been sent the information package, follow up phone calls and e-mails have
been completed with several of the members
Discussions are taking place with the parties that are interested
Current Marketing Initiatives
A bulletin is being sent to all members to advise them they will be receiving information this week
about the Destination Guide the website
We are hoping to entice the members to purchase an ad in both Marketing programs, we are
offering a 10% discount if they are to purchase and ad in both. Must be a minimum half page ad
in the Destination Guide and any Banner ad on the website, for their first purchase
Website
Hoping to have the new website launched in March
The back office details should be completed by the end of January
WE are working with the Marketing Group to make sure the website flows the same as the
Destination Guide, including categories and layout
Destination Guide
Pricing and pagination has been completed
Information will be going out to members this week
Cover of the guide has been designed to reflect the following: a strong presence of the lakes,
trails, arts culture, festivals and events, winter adventure, water sports, family
The Board of Directors would like to know where the large picture of the lake is from, can we
make sure it is local, give credit to the photographer.
Is it possible to use an entertainer from Casino Rama for the entertainment picture, Helen is
going to check with the Casino
Page 4 of 46
Agenda Item 5a) Ontario's Lake Country, miutes of meeting held on January 11...
7. Strategic Planning
Discussion about DMMO (Destination Marketing Management Organization)
Brian Mckell is meeting with Simcoe County and Georgian Bay. Going to the table to discuss
roles and responsibilities. It will be central Ontario including Grey Bruce. This is an
announcement that came from the government.
Frank will keep us updated
Marketing Programs
Spring Flavours definitely
Possibly build in an overnight stay (Spring flavours rate)
Use of the new booking engine for the website
Possibility of 3 week duration
Need to create 4 hours of activity for 1 hour of driving
No Theatre available at this time
Make it into a getaway
Maple syrup
More restaurants involved, provide options on type of foods
Local Festivals Events
Not successful last year
Not enough volunteers
Would be great for students to run
Couple's Golf Package
No not successful, will not repeat, hotels have their own package
Passport to Fun
Too complex of a program, must make it simpler for both the visitor and the member
Ask winner their thoughts
Create ad hoc committee to gather information and thoughts on these past programs and what
would like to be seen in the future. Include industry partners from each section of industry. Work
with Kathryn to create this committee. Helen agreed she would sit on this committee.
Roger Bill are going to gather information and a possible committee together for Fishing
information.
Meeting Adjourned at 3:52pm
Page 5 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Sincoa
Raglan
Conservation
Authority
Board Members Present
Councillor V. Hackson, Chair
Councillor B. Drew, Vice -Chair
Mr. E. Bull
Councillor G. Campbell
Councillor K. Ferdinands
Regional Councillor J. Grant
Mayor R. Grossi
Regional Councillor H. Herrema
Councillor 8. Huson
Councillor E. MacEachern
Councillor J. McCallum
Councillor A. Nuttall
Councillor J. O'Donnell
Councillor J. Rupke
Regional Councillor J. Taylor
Deputy Mayor G. Wauchope
Mayor J. Young
Regrets:
Councillor T. Allison
Mayor R. Stevens
BOARD OF DIRECTORS' MEETING NO. BOD -12 -09
Thursday, December 17 2009
120 BAYVIEW PARKWAY
NEWMARKET, ON
MINUTES
Staff Present
D. Gayle Wood, Chief Administrative Officer
B. Kemp, Director, Conservation Lands
K. Neale, A /Director, Corporate Services
M. Walters, Director, Watershed Management
B. Booth, Manager, Planning
T. Hogenbirk, Manager, Engineering Technical Services
G. Casey, Coordinator, BOD /CAO, Projects Services
Guests:
K. Gavine, Oak Ridges Moraine Foundation
E. Crossland, Resident, Town of Newmarket
Councillor S. Agnew, Township of Oro Medonte
K. Parsons, Global Environmental Action Group
D. Schaeffer, Concerned Citizen's of King Township
J. Myers, York Energy Centre
R. J. Martin, Concerned Citizen's of King Township
R.R. Mitchell, Concerned Citizen's of King Township
A. Lappky, Concerned Citizen's of King Township
F Cowles, Concerned Citizen's of King Township
J. Reaume, Holland Marsh Growers Association
A. Eek, Holland Marsh Growers Association /Farmer
B. Eek, Holland Marsh Growers Association
J. Mason, Simcoe Scanlon Creek /Holland Marsh
M. Buszynski, Dillon Consulting
A. Windren, Dillon Consulting
D. Cousens, Pristine Power
M. Dunn, Pristine Power
B. Baker, Resident, King Township
C. DeVries, Resident, King Township
K. Fox, Resident, City of Barrie
D. Anderson, King Sentinel
M. Fox, Barrie Green Party
D. Van Lough
DECLARATION OF PECUNIARY INTEREST
Regional Councillor John Grant declared a conflict of interest in relation to Item 1, Development,
Interference with Wetland and Alterations to Shorelines and Watercourses Regulation 179/06.
Should this item be identified for further discussion, RC Grant will not participate in the
discussion.
Page 6 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -12 -09
December 17` 2009 Minutes
Page 2 of 7
I1. APPROVAL OF THE AGENDA
Chair Hackson advised that in order to accommodate the addition of the Delegations regarding
the Pristine Power Plant, the agenda circulated to the Board on December 10, 2009, has been
revised and noted that an amended agenda is tabled.
CARRIED
Moved by:
BOD- 178 -09 RESOLVED THAT the content of the Agenda for the December 17 2009
meeting of the Board of Directors be approved as amended.
CARRIED
III. ADOPTION OF THE MINUTES
(a) Board of Directors
Moved by:
BOD- 179 -09 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -11-
09, held on November 27 2009, be adopted and approved as printed and
circulated.
IV. ANNOUNCEMENTS
There were no announcements.
V. PRESENTATIONS
J. Grant Seconded by: J. McCallum
A. Nuttall Seconded by: B. Huson
(a) Oak Ridges Moraine Foundation
Ms. Kim Gavine, Executive Director, Oak Ridges Moraine Foundation, presented the Authority's
Board of Directors with a framed print in recognition of the partnership between the Authority
and the ORMF, giving specific mention of the Authority's involvement in the "Caring for the
Moraine" initiative.
Ms. Gavine advised the ORMF and the Authority have worked together for many years and
applauds the leadership the Authority has shown and the projects completed.
(b) Mr. Ernie Crossland
On behalf of the Authority's Board of Directors, Chair Hackson congratulated Mr. Crossland on
his receiving the 2009 Pioneer Awards presented at the Latornell Conference in November 2009
and presented Mr. Crossland with a donation to his Environmental Education Scholarship Fund.
Mr. Crossland addressed the Board advising that he was pleased to accept this award on behalf
of everyone who has contributed to making his vision for the protection of the environment a
reality. Mr. Crossland provided information on the purpose of his Scholarship Fund and
encouraged everyone around the table to please consider making a donation.
Page 7 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -12 -09
December 17` 2009 Minutes
Page 3 of 7
Regional Councillor John Taylor, Newmarket, took the opportunity to thank Mr. Crossland and to
recognize him as an outstanding individual who is all about the environment and conservation.
Councillor Taylor echoed Mr. Crossland's words of encouragement that everyone consider
making a donation to this very worthwhile endowment that will continue as a legacy in years to
come.
(c) Councillor Sandy Aenew
On behalf of the Board of Directors, Chair Hackson made a presentation to Councillor Sandy
Agnew, Township of Oro Medonte, and thanked him for his dedication and commitment while a
member of the Authority's Board for the past three years.
VI. HEARINGS
None scheduled for this meeting.
VII. DEPUTATIONS
(a)
RE: Pristine Power Plant Township of Kine
Ms. Debbie Schaefer, Chair, Concerned Citizens of King Township and Ms. Katherine Parsons,
Executive Director, Global Environmental Action Group provided the Board of Directors with a
presentation related to the site plan application by Pristine Power to build a 393 MW gas fired
peaking generator in the Township of King. These presentations can be accessed at
htto://www.lsrca.on.ca/BoardInfotindex.html#Anchor-Januar-20352
Moved by:
BOD- 180 -09: RESOLVED THAT the presentation provided by Ms. Debbie Schaefer, Chair,
Concerned Citizens of King Township and Ms. Katherine Parsons, Executive
Director, Global Environment Action Group, regarding the site plan application
by Pristine Power to build a 393 MW gas fired peaking generator in the
Township of King, be received.
CARRIED
(b) RE: Pristine Power Plant Township of Kine
Mr. Jeff Myers, President CEO, York Energy Centre provided a presentation to the Board of
Directors related to the site plan application by Pristine Power to build a 393 MW gas fired
peaking generator in the Township of King. A copy of this presentation can be accessed at
htto: /www.lsrca.on.ca /Boa rdlnfo /index. html #Anchor -Ja nuar -20352
Moved by:
BOD- 181 -09: RESOLVED THAT the presentation provided by Mr. Jeff Myers, President
CEO, York Energy Centre, regarding the site plan application by Pristine Power
to build a 393 MW gas fired peaking generator in the Township of King, be
received.
CARRIED
B. Drew Seconded by: A. Nuttall
B. Drew Seconded by: E. Bull
Page 8 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -12 -09
December 17 2009 Minutes
Page 4 of 7
The Board dealt with Staff Report No. 84- 09 -BOD regarding the development of a gas fired
peaking generating plant by York Energy Centre LP in the Township of King.
The CAO reminded the Board that staff have not yet received legal advice on this application
and it is expected that the Board will be meeting with the Authority's legal counsel early in
January 2010 to have this discussion prior to making any decisions on this application.
A request from Ms. Debbie Schaeffer was put forward that, given the meeting with legal counsel
will be conducted in Closed Session, the Board consider having a recorded vote when moving
forward with a decision related to this application.
Moved by:
BOD- 182 -09:
CARRIED
B. Drew Seconded by: G. Wauchope
RESOLVED THAT Staff Report No. 84- 09 -BOD regarding the development of a
gas fired peaking generating plant by York Energy Centre LP in the Township of
King be received; and
FURTHER THAT the Board have a meeting with the Authority's legal counsel to
discuss the application in relation to the Provincial Policy Statement.
On behalf of the Board of Directors, the CAO thanked everyone for attending this meeting and
to those who presented to the Board.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 6 and 7 were identified for separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by:
BOD- 183 -09
CARRIED
J. Rupke Seconded by: G. Campbell
RESOLVED THAT the following recommendations respecting the matters listed
as "Items Not Requiring Separate Discussion" be adopted as submitted to the
Board and staff be authorized to take all necessary action required to give
effect to same.
1. Development, Interference with Wetlands and Alterations to Shorelines and
Watercourse Reeulation 179/06
BOD- 184 -09 RESOLVED THAT applications under Section 28 of the Conservation Authorities
Act and Ontario Regulation 179/06 be received for information.
Page 9 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -12 -09
December 17` 2009 Minutes
Page 5 of 7
2. Correspondence
BOD- 185 -09 RESOLVED THAT the correspondence listed in the agenda as item (a) through
(e) be received.
3. Monthly Communications Update
BOD- 186 -09 RESOLVED THAT the Monthly Communications Update Summary, for the
period November 1 -30, 2009, be received for information.
4. Budget Status Report November 30. 2009
BOD- 187 -09 RESOLVED THAT Staff Report No. 82- 08 -BOD regarding the Authority Budget
Status for the eleven month period ending November 30 2009, be received.
5. 2009 Flood Events Update
BOD- 188 -09 RESOLVED THAT Staff Report No. 83- 09 -BOD entitled "Flood Events 2009" be
received for information.
8. Durham Reeion Forest Standine Timber Sale
BOD- 189 -09
9. Acting Today, Shaping Tomorrow
BOD- 190 -09 RESOLVED THAT Staff Report No. 88- 09 -BOD which provides an update on the
Ministry of Education's Environmental Policy, be received for information.
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISUCSSION
6. Lake Simcoe Clean UP Fund Update
The Board dealt with Staff Report No. 85- 09 -BOD regarding the LSRCA's participation in the
federally run program Lake Simcoe Clean Up Fund.
Moved by:
BOD- 191 -09
CARRIED
RESOLVED THAT Staff Report No. 87- 09 -BOD detailing the record of tenders
for Durham Region Forest Tender DRF- 001 -2009 be received for information;
and
FURTHER THAT staff provide their recommendations related to the awarding
of this tender following the tender opening which is scheduled for December
11, 2009, for the Board's consideration.
G. Wauchope Seconded by: H. Herrema
RESOLVED THAT Staff Report No. 85- 09 -BOD which provides an update related
to the Lake Simcoe Region Conservation Authority's participation in the
federally run program Lake Simcoe Clean Up Fund, be received for
information.
Page 10 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -12 -09
December 17` 2009 Minutes
Page 6 of 7
7. LSRCA Board Agendas Digital Format
The Board dealt with Staff Report No. 86- 09 -BOD regarding the recommendation to provide the
LSRCA Board agendas in digital format. Members located in areas with limited internet access
expressed some concern related to the technical ability to access large files. This will be
considered as this pilot project moves forward.
Moved by:
BOD- 192 -09 THAT Staff Report No. 86- 09 -BOD regarding providing the LSRCA Board
Agendas in digital format, be received; and
FURTHER THAT staff be directed to continue investigating this option for
implementation March 2010.
CARRIED
XI. CLOSED SESSION
Moved by:
BOD- 193 -09 RESOLVED THAT the Conservation Authority's Board of Directors move to
Closed Session to discuss confidential human resource matters; and
FURTHER THAT the Chief Administrative Officer, Director, Conservation Lands,
Director, Watershed Management and the A /Director, Corporate Services
remain in the meeting for the discussion related to item X(a) and only the
Chief Administrative Officer remain for the discussion regarding item X(b).
CARRIED
Moved by:
BOD- 194 -09 RESOLVED THAT the Board of Directors rise from Closed Session and report
their progress.
CARRIED
(a) Scanlon Creek Education Centre Management Plan
Moved by:
BOD- 195 -09
CARRIED
J. McCallum Seconded by: J. Young
J. McCallum Seconded by: J. Grant
E. MacEachern Seconded by: K. Ferdinands
K. Ferdinands Seconded by: J. O'Donnell
RESOLVED THAT Confidential Staff Report No. 89- 09 -BOD, which provided an
update on Tender CL 2009 -002 and associated legal advice be received for
information; and
FURTHER THAT tender CL 2009 -002 be awarded to F.J. Galloway Associates
Inc.
Page 11 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -12 -09
December 17 2009 Minutes
Page 7 of 7
(b) Minutes Administrative Committee Meetine
Moved by: J. Young Seconded by: J. Rupke
BOD- 196 -09 THAT the minutes of the Administrative Committee Meeting held on
December 8 2009, be approved as amended to include the title of General
Manager in place of Commissioner; and
FURTHER that the recommendation to meet with the Foundation regarding
the CAO's Performance Review be removed.
CARRIED
Moved by: J. McCallum Seconded by: E. MacEachern
BOD- 197 -09 RESOLVED THAT the Conservation Authority's Board of Directors move to
Closed Session to discuss confidential human resource matters.
CARRIED
Moved by: J. Grant Seconded by: G. Campbell
BOD- 198 -09 RESOLVED THAT the Board of Directors rise from Closed Session and report
their progress.
CARRIED
Moved by: R. Grossi Seconded by: E. MacEachern
BOD- 199 -09 RESOLVED THAT at the discretion of the Chair, meet with other CA members
to discuss 2010operational issues related to the Foundation.
CARRIED
XII OTHER BUSINESS
No Other Business identified.
XII. ADJOURN
Meeting adjourned at 1.15 p.m. on a motion by B. Drew.
Original signed by:
Councillor V. Hackson
Chair
Original signed by:
D. Gayle Wood, CMM III
Chief Administrative Officer
Page 12 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Presentations:
Conservation
Authority
January 22 2010 Page 1 of 2
(a) 2009 LSRCA Annual Report
Chair Hackson presented the Authority's 2009 Annual Report highlighting the many
accomplishments of the CA throughout 2009.
(b) 2009 Accomplishments Lake Simcoe Conservation Foundation
Dr. David Ouchterlony, Vice President, presented an overview of the 2009 accomplishments of the
Foundation.
2009 Thiess International Riverprize
The video which was presented at the 2009 Thiess International Riverprize Symposium held in
Australia was shown. The video highlighted the project submissions of the five finalists and
included the announcement of the winner being the Lake Simcoe Region Conservation Authority.
(a) Guest Speaker— Mr. Peter Krause. CEO. International Riverorize Foundation
Chair Hackson introduced Mr. Peter Krause to the meeting. Mr.
Krause is the President of Trillium Environmental Consulting
Inc., the past Chairman of both Conservation Ontario and the
Grand River Conservation Authority. Mr. Krause was a founding
Board Member of the Clean Water Center of Excellence in
Walkerton, Ontario and has served on several provincial panels
created in recent years to provide the Ontario government with
advice on the framework for developing source protection
planning and safe drinking water, now legislated as "The Clean
Water Act".
Mr. Krause has been closely associated with the International
Riverfoundation as a Board Director for many years and has
recently accepted the position of Chief Executive Officer.
Mr. Krause provided a presentation on the International
Riverfoundation and the details related to the submission,
awarding, and criteria for the Thiess International Riverprize
and the concept of project twinning.
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON L3Y 3W3
o(Tlsrca.on.ca Web site: www.lsrca.on
Mr. Peter Krause
CEO, International Riverfoundation
Page 13 of 46
Agenda Item 5b) Lake Simcoe Region Conservation Authority, minutes of meetin...
Conservation
Authority
Election of Officers 2010
Councillor Virginia
Hackson, Town of East
Gwillimbury, was re-
elected to the position
of Chair. This will be
Chair Hackson's fourth
term as Chair.
_Ileseinr.. 99nd 911 A P 2 of 2
In addition to the Chair and Vice Chair, the following Board Members were re- elected to serve on the Authority's
Administrative Committee (from left to right): Councillor John McCallum, Town of Bradford West Gwillimbury,
Regional Councillor John Grant, Township of Brock, Mr. Eric Bull, City of Barrie.
Councillor Bobbie Drew,
Township of Scugog, was
re- elected to the
position of Vice Chair.
This is Vice Chair Drew's
fourth term as Vice
Chair.
2010 Meeting Schedule
The Board of Directors approved the 2010 Meeting Schedule of the Board, Administrative Committee and
Source Protection Authority with an amendment to cancel the October 2010 meeting of the Board given
the scheduled municipal elections. A calendar of the meetings can be found on the Authority's website
www.lsrca.on.ca
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON L3Y 3W3
elsrca.on.ca Web site: www.Isrca.on
Page 14 of 46
Agenda Item 5c) Erin Deckert, Deputy Clerk, Township of Springwater, corresp...
January 20, 2010
Doug Irwin, Clerk
Township of Oro Medonte
148 Line 7 South
Box 100
Oro, Ontario LOL 2X0
Dear Mr. Irwin:
Re: Minutes of NVCA meeting held on October 9, 2009
Yours,ruly,
Erin Deckert, BASc
Deputy Clerk
Administration Department
kf
,f,)
cc. Wayne Wilson, CAO /Secretary Treasurer, NVCA
Township of Springwater
1110 Highway 26
Midhurst, Ontario LOL 1X0
Tel. (705) 728 -4784
Fax (705) 728 -6957
E -mail: info(sorinawater.ca
Web Site: www.sorinawater.ca
EC
JAN 2 2 7010
ORO E
TOWN S 4 I_
This letter will acknowledge receipt of your correspondence, dated December 10, 2009 and
advises that it was presented to the Township of Springwater Council at the meeting of January
18, 2010.
In accordance with Council Resolution No. C- 022 -2010, the following recommendation was
approved:
THAT the resolution from the Township of Oro Medonte regarding the minutes of the
NVCA meeting of October 9, 2009 be received; and
THAT the Council of the Township of Springwater does not .support Oro Medonte's
request for clear and accurate identification of the Mediation Resolution between the
NVCA and Oro Medonte in all public documentation and meeting minutes of the NVCA.
Should you have any further questions or comments, please do not hesitate to contact this
office.
Page 15 of 46
Agenda Item 6a) Minutes of the Oro Medonte History Association meeting held
November 26, 2009
Oro Medonte History Association Minutes
Attendance: Allan Howard, Chair; Geoffrey Booth, Vice chair; Bruce Wiggins; Sheila
Kirkland
Absent: Jadeen Henderson, Margaret Prewer
Minutes of October 29, 2009 amended under section New Business #3 should read for
not fro. Geoff moved and Bruce seconded that the amended minutes be accepted. Passed
Old Business
1. Rail Trail: Geoff gave an update and they will meet again in February. Paul
Marshall is looking after the funding aspect and Geoff /Joanna McEwen are doing
the pictures and didactic.
A problem with opening the pictures resulted in several emails back and forth
with Joanna. Allan suggested that all the pictures in our collection should be
scanned with a higher resolution, which we all agree with. Shawn Binns emailed
that the Township has a scanner that would be appropriate. Joanna volunteered to
help scan and catalogue all the pictures starting in the fall of 2010. The History
Association will start the process sooner and will assist her when she is able to
start.
2. Carley Hall: We will meet in January to go over the information needed to get
this process underway. Meeting is scheduled for January 25. 2010 at 6vm at the
Northway Restaurant.
3. Banners: #lone banner to include pictures of African Church, St. Georges, St.
Thomas, and Knox along with the Township and History Association Logo's.
#2The second banner to be pictures of Lumber trade, tractors, train, and ice
harvest /or early boating along with the Logo's. Allan will send the pictures to
Geoffrey to proof them.
4. Rita Whiston has again donated money to us from the sale of her African Church
pictures.
5. Guthrie and Clowes speaking engagements in February: Bruce and Geoff have
volunteered to take this on.
6. Portables at the S.C. Museum were all sold.
7. Shawn Binns forwarded an interim report of the 160 Anniversary final budget
numbers.
Correspondence
1. Email from Shawn Binns• updating us on the action items from the last minutes.
2. Email regarding some outstanding bills for 160 dealt with prior to meeting.
3. Email from Geoff regarding the banners —see Old Business.
4. Several emails regarding the problem with the photos in our storage —see Old
Business.
5. Email from Shawn Binns regarding the 160 budget break down.
6. Email from Geoffrey regarding possibility of OMHA posting a monthly column
focusing on area history in the Orillia Today/Barrie Advance —see New Business.
Page 16 of 46
Agenda Item 6a) Minutes of the Oro Medonte History Association meeting held
New Business
1. Orillia Today /Barrie Advance possibility of doing a monthly column.
250 to 500 words (two pages double spaced)
Pictures are always okay
Usually paid to do this and all monies will go to the OMHA
Geoff will get more information
We will do on a rotating basis until next Fall when Geoff may be able to take
over doing it
Everyone to send an article to Geoff for proofing
Allan —St. Georges, Fairvalley
Bruce —ice harvesting
Sheila Women's Institute in Simcoe County
Jadeen —write up she did for Mayor Hughes on the African Church
2. Geoffrey gave a tour of the African Church —while there others dropped in
and had an impromptu tour —gave a book to a Minister from Stroud and his
family.
Next meeting is January 18, 2010 at 6pm at the Northway Restaurant.
Adjourned at 7:20pm.
Recording secretary: Sheila Kirkland
Page 17 of 46
Agenda Item 6b) Carly Smith, Secondary School Teacher and Randy Bauer, Princ...
Elmvale District High School
Sincerely,
25 LAWSON AVE. ELMVALE, ONTARIO LOL 1P0 TEL: (705) 322 -2201 FAX: (705) 322 -3714
Tuesday January 19` 2010
Township of Oro Medonte Administration Centre
148 Line 7 South
Oro, ON LOL 2X0
To Whom It May Concern:
The grade 11 English class at Elmvale District High School has been writing pen pal letters to
students in Arviat, Nunavut. After learning about each other, the students decided to organize an
exchange visit that will take place in May 2010.
The students from both communities will take turns hosting their pen pals for one week in May.
Elmvale students will visit Arviat from May 17 -21 and Arviat students will visit Elmvale from
May 24 -28.
Arviat is a small, fly -in Inuit community located in the southern region of Nunavut on the coast of
Hudson Bay. This is a once in a lifetime opportunity for the students from both communities to
take part in such a fantastic experience. This trip is all about promoting cultural diversity and
learning about a different culture, lifestyle and environment in Canada.
E.D.H.S. students are reaching out to the community for financial support in order to help them
take part in this great experience, and donations of any kind will be greatly appreciated. If you
would like to help fund the expenses of this exchange please contact Carly Smith at Elmvale
District High School by phone at (705) 322 -2201 or by email at cvsmith'.mail.scdsb.on.ca.
Thank you for taking the time to read this letter and consider our request. All businesses and
organizations that support this cause will be acknowledged publicly wherever possible. We look
forward to hearing from you.
The Grade 11 College English Class at E.D.H.S.
and
C .,_gyvkaiL
Ms. Carly Smith 14r. Randy Bauer
Secondary School Teacher Principal
Elmvale District High School Elmvale District High School
Simcoe County District
School Board
JAN 2 1 1010
OR_O MED:' ,N
Page 18 of 46
WANT TO MAKE A DONATION?
Elmvale District High School
25 Lawson Ave.
Elmvale, ON LOL 1 PO
Contact: Carly Smith
(705) 322 -2201
ELMVALE DISTRICT HIGH SCHOOL
Student without Borders
g
Donations of any kind are greatly
appreciated. Provided below is a list of
items we need donated. To make a
donation, please contact Ms. Carly Smith
at the address and phone number above
Donators will be given a receipt and
acknowledged publicly wherever
possible.
Thank you.
The Grade 11 English Class of E.D.H.S
Funds toward the participants cost of tit:
trip
Funds toward
the exchange
Items to put in tite suclii au .uun
items to put in the five auction
Local attractions to visit white Elmvale is
hosting the students from Arviat, Nun_;vut
Elmvale, ON Arviat, NU
Exchange Visit 2010
Bridging the gap
2010: The Year of the Inuit
The Year of the Inuit is an educational campaign designed to increase awareness among
the general Canadian public about Inuit issues, achievements and culture. Elmvale
students are prouclto be pursuing the goals of such
a positive campaign.
HOW WILL THIS TRIP
IMPACT OUR
COMMUNITY?
The exchange will have a
positive impact on Elmvale
by:
Promoting cultural
diversity.
Educating our students and
their peers on a unique
Canadian culture and
environment.
"I think this calls for a field trip."
The Grade 11 English class at Elmvale District High School had
been writing Pen Pal letters to another group of high school
students in Arviat, Nunavut. After reading and learning from
their letters, the students were surprised to find that they share
many similarities with their Northern counterparts. It didn't take
long for the students to want to meet each other and learn more
about each other's cultures.
HOW THE EXCHANGE WILL WORK
May 17-21 and May 24-28
The students from Elmvale
and Arviat will take turns
visiting each other's
communities for one week in
May. They will live with
members of the host
community and attend school
with their Pen Pals.
They will plan a variety of
activities to do with their Pen
Pals while acting as the
exchange hosts. These
activities will help give the
students a better
understanding of each
other's cultures.
HELP E.D.H.S. STUDENTS TAKE PART IN THE EXPERIENCE OF F
LIFETIME. AND BRING CANADIAN CULTURES TOGETHER
See back of brochure for donation and contact information.
ABOUT ARVIAT, NUNAVUT
Arviat is one of Nunavut's 28
Inuit communities and is
located in the southern most
region of the territory. Situated
on the coast of Hudson Bay it
is a small fly-in community,
home to approximately 2,800
people.
FUNDRAISING EVENT
The E.D.H.S. students will be
holding a fundraising event on
Friday February, 26, 2010.
The evening will include a
dinner, silent auction and live
auction. Entertainment will be
provided by the talented EDHS
students and staff of the music
department. For information
and tickets please call (705)
322-2201.
Agenda Item 6c) Karren Wallace, correspondence dated January 19, 2010, re: D...
January 19, 2010
MAYOR AND COUNCIL
Karren Wallace
R.R.#6, Shelburne
Ontario LON 1S9
I am a private citizen and a ratepayer in the Township of Melancthon, in the County of Dufferin.
RECEIV
JAN 1 92010
o TOWS�P T E
One of the biggest environmental disasters is happening in our own back yard and threatens the water source for your
community. The Highland Companies is proposing a 2,400 acre, 200 foot open pit limestone mine situate on the headwaters
of the Nottawasaga and Grand Rivers in Melancthon Township in the County of Dufferin on prime agricultural land. This
application will be the largest initial application ever made in Ontario. All water runs downhill from there and everyone should
be very concemed.
The dewatering proposal put forth by the company at their open house in July 2009 is to build a cement wall inside the hole
and run massive pumps 24/7 to dewater the mine. They liken it to your sump pump in your basement. And when
questioned as to who would "sustain" the pumps and maintain the cement wall to keep the water out of the hole after they are
finished "mining" their own consultants stated it would be whoever owned the property.
This company is promising 400 jobs and economic prosperity the likes of which we have never seen before!! Politicians
seem to be accepting this at face value. When Highlands was questioned at their July 2009 open house, their consultants
confirmed these jobs would NOT all be local jobs nor are they permanent jobs.
In all their literature and public statements, this company maintains they plan "to rehabilitate the land to agriculture. At their
July 2009 meeting their consultants determined that tender fruit trees at the bottom of this massive hole would be feasible. A
spokesperson from the Ontario Sand and Gravel Association and an OMAFRA representative, however, both confirmed that
in fact if the hole is so massive it is simply left to fill with water and there is no expectation that rehabilitation has to occur.
Every single person who relies on water from the headwaters of the Nottawasaga and Grand River, (more than 1 million
Ontarians) on which this open pit mine will be situate WILL potentially be impacted in some way by this proposal. This issue
should be on every single Council agenda in the Nottawasga and Grand River watersheds for discussion and information
purposes every meeting. It will certainly be an election issue in October 2010.
When the farmland is gone, the water compromised and the limestone mined there will be nothing left. The only true
sustainable industry is agriculture. It has sustained itself for centuries, and works in harmony with the environment.
The apparent short sightedness of local politician's regarding the proposed rail sale and the thoughts of someone buying
them a $15 million YMCA seems to overshadow their concern over their ratepayers (and more than 1 million Ontarian's)
drinking water is astounding.
Your neighbours in Melancthon and Mulmur need your help to help protect the water source for your community. Politicians,
please stand up and be heard on this issue. Go to www.ndact.com for information and call and write your political colleagues
in Dufferin and express your concern about this issue. This is NOT a local issue, this is an issue that will impact your
community if it proceeds.
Sincerely,
Karren Wallace
Page 21 of 46
Agenda Item 6c) Karren Wallace, correspondence dated January 19, 2010, re: D...
Melancthon Quarry 2,400 acres
Town of Shelburne 1,591 acres
Town of Orangeville 3,847 acres
Page 22 of 46
Agenda Item 6c) Karren Wallace, correspondence dated January 19, 2010, re: D...
cv
tto
a
Melancthon Quarry 2,400 acres
Town of Shelburne 1,591 acres
Town of Orangeville 3,847 acres
f
z
Page 23 of 46
anda
Item 6c) Karren Wallace, correv,-
"4
2,46
Town e �ncthan Qum 1,4
T° w o� Shelburne
ille
Page 24 of 4
Agenda Item 6d) Susan Lang, Managing Director, Orillia District Chamber of C...
January 20, 2009
Mayor Harry Hughes Council
Township of Oro Medonte
148 Line 7 South, Box 100
Oro, ON
LOL 2X0
Dear Mayor Hughes Council,
Sincerely,
Sus Lang /7-7
Managing Director
ORILLIA DISTRICT CHAMBER OF COMMERCE
150 Front Street South,
Orillia, Ontario L3V 4S7 Email: orilinfo @orillia.com
Internet: www.orillia.com Tel: 705- 326 -4424
Fax: 705-327-7841
RE E
Page 25 of 46
The Orillia District Chamber of Commerce will be presenting their Annual Business Achievement
Awards to area businesses on Thursday, February 25, 2010 at 7:00 p.m. at Hawk Ridge Golf
Country Club. Registration begins at 6:30 p.m. Once again we are incorporating the Annual
General Meeting.
The Business Achievement Awards are held each year to let Orillia Area Businesses know that the
Chamber, fellow business owners, operators and residents appreciate their efforts to promote and
enhance the City of Orillia, surrounding townships and Chippewas of Rama First Nation by
increased opportunity for their citizens as well as providing a more suitable work environment.
This is not a dinner, however we will be serving complimentary hot cold hors d'oeuvres after the
presentations and a cash bar is available throughout the evening. There is no charge to attend the
event. We look forward to your participation.
JAN 2 2 2010
ORO- bifEDof\ITF
TOW QS 4?
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Township of
Proud Heritage, Exciting Future
Report No. To: Prepared By:
CS 2010 -02 Committee of the Whole Doug Irwin
Meeting Date: Subject: Motion
February 3, 2010 2010 Municipal Election, Poll
Re- alignment
Roll
BACKGROUND:
REPORT
It is recommended that:
R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
At the February 15, 2006 Council meeting, the following motion was adopted:
X
1. Report No. CS2010 -02, Doug Irwin, Director of Corporate Services /Clerk re: 2010
Municipal Election, Poll Re- alignment be received for information.
"Be it resolved that
1. Report No. ADM 2006 -012, Doug Irwin, Records Management Co- ordinator re: Vote
Count Equipment be received and adopted.
2. That Option 3, as outlined in Report No. ADM 2006 -012, which indicates:
"the use of poll level tabulators located in each polling station where the number of
polling stations has been reduced to 3 per Ward (15) plus an additional 2 for the
advance polls; total of 17."
be implemented for the 2009 Oro Medonte municipal election.
3. And Further That Council consider the commitment in the Election budget of an
additional $10,000.00 for the 2007, 2008, 2009 budget years."
The 2006 -2010 Council subsequently determined that no funds would be allocated for
poll level tabulators during the 2010 election.
Corporate Services February 3, 2010
Report No. CS 2010 -02 Page 1 of 14
Page 26 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
ANALYSIS:
During the 2006 Municipal Election, there were 34 polls, operated from 17 voting
locations, plus 2 advance voting locations.
Ward 1 1 Ward 2
100 120 1 1 voting location 1 210 1 1 voting location
110 130 1 1 voting location 1 220 270 I 1 voting location
140 160 1 1 voting location 1 230, 240, 250 260 1 1 voting location
150 1 1 voting location 1 280 1 1 voting location
170 1 1 voting location
Ward 3 I Ward 4
310 1 1 voting location 1 410 1 1 voting location
320 1 1 voting location 420, 430, 440, 450 460 I 1 voting location
330, 340 350 1 1 voting location
Ward 5
510 520 1 1 voting location
530 540 1 1 voting location
550, 560 570 1 1 voting location
Each poll required a Deputy Returning Officer and Election Official, resulting in 72
Deputy Returning Officers and Election Official for the 34 polls and 2 advance voting
locations. In addition to the aforementioned election workers, Election Officials were
hired for the voting locations with 3 or more polls to assist voters who needed to be
added to the voters list. This approach ensured that the Deputy Returning Officer and
Election Official at the tables were able keep the lines moving efficiently, while providing
dedicated election staff to assist voters who needed to complete additional documents
prior to being able to vote.
While operating multiple polls from a single voting location worked well in 2006, there
was the possibility that voters may have experienced some confusion as to which table
to go to.
Section 18(1) of the Municipal Elections Act, as amended, states "on or before each
date fixed by the Minister of Finance under section 15 of the Assessment Act, the Clerk
of each local municipality may divide the local municipality into voting subdivisions."
Section 18(2) of the Municipal Elections Act, as amended, states "if the Clerk acts under
subsection (1) he or she shall, before the fixed date, inform the Municipal Property
Assessment Corporation of the boundaries of the voting subdivisions."
Corporate Services February 3, 2010
Report No. CS 2010 -02 Page 2 of 14
Page 27 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
The poll re- alignments outlined in the attachments to Report CS 2010 -002 will be
implemented for the 2010 Municipal Election. This will allow the Township to conduct
the voting locations in a similar manner to 2006, while eliminating any confusion which
may have existed by operating multiple polls within a single voting location. If deemed
necessary due to the number of electors within a poll, the poll may be split at the voting
location by using the first letter of the last name, e.g. A -L and M -Z.
Bill 212, the Good Government Act, 2009, amended the Municipal Elections Act with
respect to accessibility. The Clerk must have regard to the needs of electors and
candidates with disabilities, and within 90 days after voting day the Clerk shall submit a
report to Council about the identification, removal and prevention of barriers that affect
electors and candidates with disabilities.
Section 45 of the Municipal Elections Act, as amended, states "the Clerk shall establish
the number and location of voting places for an election as he or she considers most
convenient for the electors."
In establishing the location of voting places, the Clerk shall ensure that each voting
place is accessible to electors with disabilities.
At this time, no voting locations have been determined. All potential voting locations
shall be reviewed to ensure that they are accessible to electors with disabilities, and
meet the intent of the Act and the Ontarians with Disabilities Act. Once the voting
locations have been established, they will be posted on the Township website.
It should also be noted that all election workers will be trained on Accessibility
Standards for Customer Service.
In addition to the voting locations established for voting day, staff will be bringing
forward a by -law, per Section 43 of the Municipal Elections Act, as amended, to
establish a minimum of 2 advance voting days.
FINANCIAL:
Not applicable
POLICIES /LEGISLATION:
Municipal Elections Act, as amended
CONSULTATIONS:
Municipal Property Assessment Corporation
Corporate Services February 3, 2010
Report No. CS 2010 -02 Page 3 of 14
Page 28 of 46
i
i
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
ATTACHMENTS:
Ward Maps identifying Original and Re- aligned Polls
CONCLUSION:
The poll re- alignment to 3 polls per Ward will eliminate possible confusion related to
conducting multiple polls in a single voting location and assist the Township in
conducting the 2010 Municipal Election in an efficient manner.
Respectfully submitted:
J/Douglas 1
director of Co
orate Services /Clerk
C.A.O. ADnroval Comments:
Corporate Services February 3, 2010
Report No. CS 2010 -02 Page 4 of 14
Page 29 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 1 Original
February 3, 2010
Page 5 of 14
Page 30 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 1 Re- aligned
February 3, 2010
Page 6 of 14
Page 31 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Wart! 2 Original
February 3, 2010
Page 7 of 14
Page 32 of 46
y nda Item 8al Report No. CS 201u-v,„...,
W
R
Ward 2
1
Ward
Corporate Serves 10-02
Report No. CS
Ward 4
February 3, 2010
Page 8
Page 3 3 of 4
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 3 Original
February 3, 2010
Page 9 of 14
Page 34 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 3 Re- aligned
February 3, 2010
Page 10 of 14
Page 35 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 4 Original
February 3, 2010
Page 11 of 14
Page 36 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 4 Re- aligned
February 3, 2010
Page 12 of 14
Page 37 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 5 Original
February 3, 2010
Page 13 of 14
Page 38 of 46
Agenda Item 8a) Report No. CS 2010 -002, Doug Irwin, Director of Corporate Se...
Corporate Services
Report No. CS 2010 -02
Ward 5 Re- aligned
February 3, 2010
Page 14 of 14
Page 39 of 46
Agenda Item 8b) Robin Dunn, Chief Administrative Officer, re: Expansion of M...
Georgian Valley Project
Additional Services Required to Move Proiect Forward
Since the signing of a Memorandum of Understanding among the Project Partners, the
Townships of Tay and Oro Medonte and Skyline Investments, the Project Committee has
been utilizing the services of OEB Enterprise to move forward with various components
of the Georgian Valley.
OEB Enterprise has been providing strategic advice to the Project Committee, and has
particularly focused on identifying/accessing senior government funding, and
coordinating government relations at multiple levels. OEB has also worked with the
Project Committee on a preliminary basis to help initiate and facilitate numerous
activities that are outside the scope of OEB 's current mandate.
As discussions and activities in relation to the Project have been undertaken by the
Project Committee, it has become apparent that additional services are required, as has
always been anticipated, in order to move forward with the Project in a more effective
and efficient fashion.
The provision of these specific services has been identified as a Project need for
resources since discussions about the partnership concept were first initiated in the
summer of 2009. Funding to acquire such services over the coming months has been
requested in various funding applications that have both been submitted and are still
being prepared.
But it is now evident that acquiring additional services in the short-term, under the terms
of the initial funding commitments made by each of the partner, would be of significant
benefit to the project. These services could be provided by OEB Enterprise as an
expansion of the services currently provided, or the search could begin to acquire the
needed services from other consulting firms.
In particular, the services that are required at this time fall into two primary areas,
Project Administration and Coordination, and Community and Stakeholder
Development. These services could be provided by one firm with the required expertise
in community development projects.
In addition, Technical Coordination services relating to land use planning and
infrastructure issues will also be required in the near future if the Project continues to
move forward. A separate firm or individual will provide these services.
The services that will be delivered in each area are summarized as follows:
Page 40 of 46
Agenda Item 8b) Robin Dunn, Chief Administrative Officer, re: Expansion of M...
Proiect Administration and Coordination
Lead person to function as Project Administrator working for Project Committee
Develop initial short-term workplan monthly activities (Jan to Mar -2010)
Identify further required resources and sources of support
Prepare Project Development Plan (Pre- Development Phase 2 and Planning Stage)
Identify timing options and requirements for Phase One work
Identify roles and contributions of Partners
Develop funding approach for 12 -18 months
Report on regular basis to two Municipal Councils
Ongoing management of Project Activities
Ongoing coordination of Project Committee administration, meetings logistics, etc
Prepare working parameters for future development of formal Partnership Agreement
Project Development Activities
Seek further municipal input on key components of Master Plan
Development of Project Budget Summary package for public sector use
Develop Georgian Valley Project Plan Summary of Project for public
Develop Project Development Plan internal plan on how Project will get done
Initiate Preliminary Tourism Marketing Plan regional basis
Coordinate activities of other consultants
Issues Management in conjunction with Project Committee
Community and Stakeholder Development.
Coordinate all activities related to the Project Advisory Committee
Communications
Messaging, base materials
Public presentations and support materials
Media relations
Develop staged community relations /media plan
Introduce the Concept to the local community
Identify key Project spokespersons provide basic training
Finalize messaging basic Q &A document
Initial media release concept and public meeting date
Develop format for receiving community input
Develop initial "outreach" program for "champions"
Determine initial community concerns, issues Address initial responses
Finalize public presentation materials Conduct public meetings
Develop Community and Stakeholder Development. Plan
Identify all prospective stakeholders and secondary partners from community
Approach/recruit prospective Project partners as appropriate
Determine Strategic approach for alignment of stakeholders
Initiate discussions as appropriate with prioritized stakeholders
Initiate Community Impact Assessment each Municipality
Page 41 of 46
Agenda Item 8b) Robin Dunn, Chief Administrative Officer, re: Expansion of M...
OEB Enterprise Proposal for
Deliverine Additional Services to Georeian Valley Proiect
OEB Enterprise has a track record of delivering a wide range of specialized services in a
coordinated fashion to community development projects, and has established itself as a
unique and niche provider of such services.
OEB has already been working with the Georgian Valley Project Committee, the Project
Advisory Committee, the two Municipal Councils and the Project private sector partner.
OEB is already fully familiar with all aspects of the proposed Project, and well as all the
Project development activities undertaken to date.
OEB is in a position to immediately and seamlessly provide additional services to the
Project Committee, in full alignment with existing terms and financial commitments by
the partners. The OEB Fees for these additional services are in line with fee structures
discussed with the Project partners over several months, and contained in funding
applications that have been and are being made to senior government.
For each of the two areas for which additional services are required, the OEB fees would
be $7,500 per month (total additional fees of $15,000 per month), plus applicable taxes
and outside expenses, under the terms of our existing agreement to provide services.
OEB is prepared to provide services in only one of the two identified areas in which
services are required, although this is not a recommended approach for moving forward
in a coordinated and effective fashion.
Page 42 of 46
Report No.
DS2010 -008
Agenda Item 10a) Report No. DS 2010 -008, Andria Leigh, Director of
Developmen...
REPORT
RECOMMENDATION(S): Requires Action
It is recommended that:
BACKGROUND:
ANALYSIS:
FINANCIAL:
To: Council
Meeting Date: Subject: Motion
February 3,2010 Year End Building Division
Report
Roll R.M.S. File
1. That Council receive report DS2010 -008 for information
Proud Heritage, Exciting Future
Prepared By:
Kim Allen
For Information Only
X
This report is to provide for Council information on building permit activity for the fourth
quarter of 2009. Included with the attached report are the totals for all permits for the
year along with construction values. (See attachment #1)
The Building Department reviewed and issued a total of 536 permits in 2009. A total of
1909 inspections were performed during the year. Overall construction values were
down by $27.5 million from 2008. The reduction in construction values are reflected in
the commercial industrial permits in 2009. In order to keep Council up to date with
construction in the Township we will be providing reports on a monthly basis in 2010.
These reports will also include highlights of projects that may be of interest to Council.
Development Services Meeting Date Feb 3/10
Report No. DS2010 -008 Page 1 of 2
Page 43 of 46
POLICIES /LEGISLATION:
CONSULTATIONS:
ATTACHMENTS:
Permit Report for the Quarter Ending December 2009
CONCLUSION:
Respectfully submitted:
Kim Allen
Chief Building Official
Agenda Item 10a) Report No. DS 2010 -008, Andria Leigh, Director of
Developmen...
SMT Approval Comments: C.A.O. Approval Comments:
3)InJ 26 Io
Development Services Meeting Date Feb 3/10
Report No DS2010 -008 Page 2 of 2
Page 44 of 46
y r For the Quarter Ending December 2009
(97W .)ix//,
Pr.W lloi,'Ap, limgisr fW
Agenda Item 10a) Report No. DS 2010 -008, Andria Leigh, Director of
Developmen...
Number of Permits Issued: 143 536 107 616
Agr /Add /Reno /Demo 7 23 3 14
Com /Ind/Pub 3 15 4 20
House Demolition 2 16 3 27
Pool 17 1 29
Renovation
Septic 36 103 15 91
Septic Replace /Repair
SFD House 11 43 7 57
SFDAdd /Reno /Dem 13 42 8 39
Signs 3 15 6 17
Small Projects 38 179 46 215
Tent 14 6
Other 11 38 6 43
Cancelled 19 31 8 58
2009 2008
Fees Collected: This Period To Date This Period To Date
Building Permit Fee $57,079.20 $245,902.19 $59,060.46 $301,143.68
Septic Deposit $16,422.50 $51,562.50 $6,205.00 $45,575.00
Totals: $73,501.70 $297,464.69 $65,265.46 $346,718.68
Construction Value of Permits Issued For:
Agr /Add /Reno /Demo
Com /Ind /Pub
House Demolition
Pool
Renovation
Septic
Septic Replace/Repair
Township of Oro Medonte
2009 2008
This This
Period To Date Period To Date
2009 2008
This Period $910,500.00 $64,500.00
To Date $1,703,000.00 $423,500.00
This Period $213,000.00 $190,000.00
To Date $1,073,000.00 $22,015,500.00
This Period $9,600.00 $52,500.00
To Date $57,600.00 $472,000.00
This Period $15,000.00
To Date $367,800.00 $636,600.00
This Period
To Date
This Period $484,100.00 $30,000.00
To Date $1,057,700.00 $30,000.00
This Period
To Date
Tuesday January 26, 2010 9:34:08 AM (alien) Page 1 of 2
Page 45 of 46
(974'if onts,
Agenda Item 10a) Report No. DS 2010 -008, Andria Leigh, Director of
Developmen...
For the Quarter Ending December 2009
Township of Oro Medonte
rrm rimes u■or tw 2009 2008
This This
Period To Date Period To Date
SFD House This Period $2,636,000.00 $2,015,000.00
To Date $11,121,000.00 $18,808,900.00
SFDAdd /Reno /Dem This Period $891,000.00 $415,840.00
To Data $2,714,500.00 $2,384,040.00
Signs This Period $20,000.00 $81,850.00
To Date $107,600.00 $139,150.00
Small Projects This Period $878,900.00 $1,143,081.00
To Date $2,913,501.00 $3,881,012.00
Tent This Period
To Date $39,200.00 $36,500.00
Other This Period $3,100.00 $0.00
To Date $148,300.00 $28,000.00
Cancelled This Period $433,000.00 $820,000.00
To Date $543,000.00 $826,500.00
Total Value of Permits To Date: $21,303,201.00 $48,855,202.00
(Not including cancelled permits)
Education Development Public To Date: $1,436.00
Education Development Separate To Date: $740.00
Simcoe County Development To Date: $4,067.00
Cancelled To Date: $3,505.00
In Total
Number of Permits in process: Process Value
Agr /Add /Reno /Demo 1 $15,000.00
Com /Ind /Pub 1 $150,000.00
Pool 1 $0.00
Septic 11 $58,100.00
SFD House 3 $1,040,000.00
SFDAdd /Reno /Dem 1 $20,000.00
Small Projects 9 $373,000.00
Other 3 $1,000.00
Cancelled 1 $4,100.00
31 $1,661200.00
$26,926.55
$8,097.48
$144,005.01
$11,603.34
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