12 09 2009 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, December 9, 2009
THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
TIME: 7:01 p.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug
Irwin, Director of Corporate Services/Clerk; Andria
Leigh, Director of Development Services
Also Present: None.
1. OPENING OF MEETING BY THE MAYOR
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. PRAYER/CONTEMPLATION/REFLECTION
3. NOTICE OF ADDITIONS
a) Motion for Additions
Motion No. C091209-1
Moved by Crawford, Seconded by Evans
Be it resolved that the following items be added to the agenda for
consideration:
11 b) Councillor Coutanche, re: Media Coverage.
17d) Deputy Mayor Hough, re: Legal Matter (Horseshoe Valley Paintball).
Carried.
Page 1 of 14
Council Meeting Minutes - December 9, 2009.
4. ADOPTION OF AGENDA
a) Motion for Adoption.
Motion No. C091209-2
Moved by Coutanche, Seconded by Allison
Be it resolved that the agenda for the Council meeting of Wednesday,
December 9, 2009 be received and adopted, as amended, to withdraw Item
10a), Richard Playfair, Director of Fire & Emergency Services, re: Volunteer
Firefighter Insurance and bring the matter forward on the December 16, 2009
Committee of the Whole agenda for consideration.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Special Council meeting held on November 25, 2009 at 1:00 p.m.
Motion No. C091209-3
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Special Council meeting held on
November 25, 2009 at 1:00 p.m. be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on November 25, 2009 at 5:00 p.m.
Motion No. C091209-4
Moved by Agnew, Seconded by Crawford
Be it resolved that the minutes of the Special Council meeting held on
November 25, 2009 at 5:00 p.m. be adopted as printed and circulated.
Carried.
Page 2 of 14
Council Meeting Minutes - December 9, 2009.
c) Minutes of Council meeting held on November 25, 2009 at 7:00 p.m.
Motion No. C091209-5
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Council meeting held on November 25,
2009 at 7:00 p.m. be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Richard Playfair, Director of Fire and Emergency Services, re: Volunteer Fire
Fighter Insurance [to be distributed at meeting].
This item was withdrawn.
b) Report No. DS 2009-75, Andria Leigh, Director of Development Services, re:
2063334 Ontario Inc. (Homire) -Subdivision Agreement, Part of Lot 5,
Concession 14, RP 51 R-23534, Parts 1 to 5, (Medonte) [Refer to Item 18e)].
Motion No. C091209-6
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. Report No. DS 2009-075, Andria Leigh, Director of Development
Services, re: 2063334 Ontario Inc. (Homire) -Subdivision Agreement,
Part of Lot 5, Concession 14, RP 51 R-23534, Parts 1 to 5, (Medonte)
be received and adopted.
2. That the Township of Oro-Medonte enter into a Subdivision Agreement
with 2063334 Ontario Inc.
3. That the Clerk bring forward the appropriate By-law for Council's
consideration to enter into a Subdivision Agreement with 2063334
Ontario Inc.
4. And Further That the owner be notified of Council's decision.
Carried.
Page 3 of 14
Council Meeting Minutes - December 9, 2009.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Vision for Growth: Georgian Valley Project.
Motion No. C091209-7
Moved by Evans, Seconded by Agnew
Be it resolved that
1. The verbal information presented by Mayor H.S. Hughes, re: Vision for
Growth: Georgian Valley Project be received.
2. And Further That the appropriate correspondence be forwarded to the
Ontario Growth Secretariat under the Mayor's signature.
Carried.
b) Councillor Coutanche, re: Media Coverage.
Motion No. C091209-8
Moved by Evans, Seconded by Crawford
Be it resolved that the verbal information presented by Councillor Coutanche,
re: Media Coverage be received.
Carried.
12. REPORTS OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held on December 2, 2009.
Motion No. C091209-9
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Committee of the Whole Meeting held on
December 2, 2009 be received; and further that the recommendations therein
be adopted.
Carried.
Page 4 of 14
Council Meeting Minutes - December 9, 2009.
13. CONSENT AGENDA:
a) Minutes of Oro-Medonte History Association meeting held on November 26,
2009.
Staff Recommendation: Receipt.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on
October 9, 2009 and board highlights of November 27, 2009 meeting.
Staff Recommendation: Receipt.
c) Minutes of Ontario's Lake Country meeting of November 25, 2009.
Staff Recommendation: Receipt.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on
October 23, 2009 and board highlights of meeting held on November 27,
2009.
Staff Recommendation: Receipt.
Motion No. C091209-10
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Oro-Medonte History Association meeting held on November 26,
2009.
Received.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on
October 9, 2009 and board highlights of November 27, 2009 meeting.
Received.
c) Minutes of Ontario's Lake Country meeting of November 25, 2009.
Received.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on
October 23, 2009 and board highlights of meeting held on November 27,
2009.
Received.
Carried.
Page 5 of 14
Council Meeting Minutes - December 9, 2009.
Motion No. C091209-11
Moved by Coutanche, Seconded by Crawford
Be it resolved that
Whereas the Nottawasaga Valley Conservation Authority (NVCA)
communications and meeting minutes up to and including October 9, 2009,
state "Oro-Medonte Request to Reduce CA Jurisdiction";
And Whereas public agencies, such as municipalities and conservation
authorities, strive to ensure transparency and avoid the use of potentially
misleading statements;
Now Therefore the Township of Oro-Medonte formally requests the NVCA
avoid abbreviating the Mediation Resolution of April 8, 2009, and ensures that
all public documentation and meeting minutes clearly reflects the Mediation
Resolution statement which reads:
"Nottawasaga Valley Conservation Authority representatives hereby request
that The Corporation of the Township of Oro-Medonte put a resolution before
the Board of the Nottawasaga Valley Conservation Authority to alter the "Oro-
Medonte" boundaries back to their "original watershed basis"..."
And That all NVCA municipalities be requested to support Oro-Medonte's
request for clear and accurate identification of the Mediation Resolution
between NVCA and Oro-Medonte, in all public documentation and meeting
minutes of the NVCA.
Carried.
Recorded Vote Requested by Councillor Crawford
Yea - Councillor Crawford
Yea - Councillor Evans
Yea - Deputy Mayor Hough
Nay - Councillor Agnew
Yea - Councillor Allison
Yea - Mayor Hughes
Page 6 of 14
Council Meeting Minutes - December 9, 2009.
14. COMMUNICATIONS:
a) Correspondence from George Anderson dated November 30, 2009 re: Speed
Limit Reduction Request and Signage Request, Line 13 North between Old
Barrie Road and the Bass Lake Sideroad.
Motion No. C091209-12
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. The correspondence from George Anderson dated November 30, 2009
re: Speed Limit Reduction Request and Signage Request, Line 13 North
between Old Barrie Road and the Bass Lake Sideroad be received.
2. That the request be referred to staff for inclusion in the Township's
comprehensive report with respect to speed limits throughout the
Township.
3. That the signage request be considered after the comprehensive report
with respect to speed limits is received by Council.
4. And Further That the applicant be advised of Council's decision.
Carried.
b) Correspondence received December 2, 2009 from Paul Strachan, on behalf
of the Rugby Community Hall Board, re: Request to Sell 2010 Rugby
Community Hall Calendars.
Motion No. C091209-13
Moved by Agnew, Seconded by Crawford
Be it resolved that
1. The correspondence received December 2, 2009 from Paul Strachan,
on behalf of the Rugby Community Hall Board, re: Request to Sell 2010
Rugby Community Hall Calendars be received.
2. That the request from Paul Strachan, on behalf of the Rugby Community
Hall Board, re: Request to Sell 2010 Rugby Community Hall Calendars
be denied.
3. And Further That the applicant be notified of Council's decision.
Carried.
Page 7 of 14
Council Meeting Minutes - December 9, 2009.
c) Correspondence received December 3, 2009 from Oleg Bourlatski, 1698176
Ontario Inc., re: Project Hwy. 11 at Line 7.
Motion No. C091209-14
Moved by Crawford, Seconded by Agnew
Be it resolved that the motion with respect to the correspondence received
December 3, 2009 from Oleg Bourlatski, 1698176 Ontario Inc. re: Project Hwy
11 at Line 7 be deferred pending further information.
Carried.
Motion No. C091209-15
Moved by Coutanche, Seconded by Allison
Be it resolved that
1. The correspondence received December 3, 2009 from Oleg Bourlatski,
1698176 Ontario Inc., re: Project Hwy. 11 at Line 7 be received.
2. That the applicant's request to install the footing for the future building
located at Hwy. 11 South at Line 7, before the final approval of the Site
Plan agreement and final MTO approval, be denied.
3. And Further That the applicant be notified of Council's decision.
Deferred.
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
a) Motion to go In-Camera
Motion No. C091209-16
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go In-Camera at 8:12 p.m. to
discuss Legal Matters.
Carried.
Page 8 of 14
Council Meeting Minutes - December 9, 2009.
b) Motion to Rise and Report
Motion No. C091209-17
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now Rise and Report from In-Camera at 8:25 p.m.
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe
Regional Airport).
Motion No. C091209-18
Moved by Agnew, Seconded by Crawford
Be it resolved that
1. The confidential correspondence dated December 9, 2009 and
presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter
(Lake Simcoe Regional Airport) be received.
2. That Council endorses the Draft Governance Agreement between the
City of Barrie and Township of Oro-Medonte with respect to the Lake
Simcoe Regional Airport.
3. And Further That the Clerk bring forward the appropriate by-law and
agreement for Council's consideration.
Carried.
d) Deputy Mayor Hough, re: Legal Matter (Horseshoe Valley Paintball).
Motion No. C091209-19
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Deputy
Mayor Hough and Andria Leigh, Director of Development Services re: Legal
Matter (Horseshoe Valley Paintball) be received.
Carried.
Page 9 of 14
Council Meeting Minutes - December 9, 2009.
18. BY-LAWS
a) By-Law No. 2009-167 Being a By-law to Authorize the Execution of a Tax
Arrears Extension Agreement.
Motion No. C091209-20
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Authorize the Execution of a Tax Arrears
Extension Agreement be introduced and read a first and second time and
numbered By-Law No. 2009-167.
Carried.
That By-Law No. 2009-167 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2009-168 A By-Law of the Corporation of the Township of
Oro-Medonte to Authorize the Borrowing Upon
Amortizing Debentures in the Principal Amount of
$1,500,000 towards the cost of the Road
Improvements.
Motion No. C091209-21
Moved by Crawford, Seconded by Agnew
Be it resolved that a By-Law of the Corporation of the Township of Oro-
Medonte to Authorize the Borrowing Upon Amortizing Debentures in the
Principal Amount of $1,500,000 towards the cost of the Road Improvements
be introduced and read a first and second time and numbered By-Law No.
2009-168.
Carried.
That By-Law No. 2009-168 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 10 of 14
Council Meeting Minutes - December 9, 2009.
c) By-Law No. 2009-170 Being a By-Law to Repeal By-Law No. 2008-114
"A By-law to Appoint a Deputy Treasurer".
Motion No. C091209-22
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-Law to Repeal By-Law No. 2008-114 "A By-law to
Appoint a Deputy Treasurer' be introduced and read a first and second time
and numbered By-Law No. 2009-170.
Carried.
That By-Law No. 2009-170 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
d) By-Law No. 2009-172 A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro-Medonte and Bryan Andre Keene,
Anna Keene described as lands as follows: Part
West Y2 Lot 24, Concession 8, former Township of
Oro, Part 1 Plan 51 R-36459 PIN# 58559-0357 (LT)
Roll# 4346-010-009-0915 Township of Oro-
Medonte, County of Simcoe.
Motion No. C091209-23
Moved by Evans, Seconded by Agnew
Be it resolved that a By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and
Bryan Andre Keene, Anna Keene described as lands as follows: Part West Y2
Lot 24, Concession 8, former Township of Oro, Part 1 Plan 51 R-36459 PIN#
58559-0357 (LT) Roll# 4346-010-009-0915 Township of Oro-Medonte,
County of Simcoe be introduced and read a first and second time and
numbered By-Law No. 2009-172.
Carried.
That By-Law No. 2009-172 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 11 of 14
Council Meeting Minutes - December 9, 2009.
e) By-Law No. 2009-174 Being a By-law to Authorize the Execution of a
Subdivision Agreement between the Corporation of
the Township of Oro-Medonte and 2063334
Ontario Inc.
Motion No. C091209-24
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Authorize the Execution of a Subdivision
Agreement between the Corporation of the Township of Oro-Medonte and
2063334 Ontario Inc. be introduced and read a first and second time and
numbered By-Law No. 2009-174.
Carried.
That By-Law No. 2009-174 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
f) By-Law No. 2009-175 Being a By-law to Authorize the Execution of an
Agreement for Fire Dispatch Services between the
Township of Oro-Medonte and the City of Orillia
and to Repeal By-Law No. 2005-041.
Motion No. C091209-25
Moved by Evans, Seconded by Crawford
Be it resolved that Third reading of By-law No. 2009-175 be deferred to the
December 16, 2009, meeting to permit Council to receive further clarification.
Carried.
Motion No. C091209-26
Moved by Evans, Seconded by Crawford
Be it resolved that a By-law to Authorize the Execution of an Agreement for
Fire Dispatch Services between the Township of Oro-Medonte and the City of
Orillia and to Repeal By-Law No. 2005-041 be introduced and read a first and
second time and numbered By-Law No. 2009-175.
Carried.
That By-Law No. 2009-175 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Deferred.
Page 12 of 14
Council Meeting Minutes - December 9, 2009.
g) By-Law No. 2009-176 Being a By-law to Authorize the Execution of an
Agreement between the Township of Oro-Medonte
and the City of Orillia for the Provision of 9-1-1
Central Emergency Reporting Bureau (CERB)
Services and to Repeal By-Law No. 2007-027.
Motion No. C091209-27
Moved by Crawford, Seconded by Evans
Be it resolved that Third reading of By-law No. 2009-176 be deferred to the
December 16, 2009, meeting to permit Council to receive further clarification,
Carried.
Motion No. C091206-28
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-law to Authorize the Execution of an Agreement
between the Township of Oro-Medonte and the City of Orillia for the Provision
of 9-1-1 Central Emergency Reporting Bureau (CERB) Services and to
Repeal By-Law No. 2007-027 be introduced and read a first and second time
and numbered By-Law No. 2009-176.
Carried.
That By-Law No. 2009-176 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Deferred.
19. CONFIRMATION BY-LAW
a) By-Law No. 2009-169 Being a By-Law to Confirm the Proceedings of the
Council Meeting Held on Wednesday, December 9,
2009.
Motion No. C091209-29
Moved by Crawford, Seconded by Evans
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, December 9, 2009 be introduced and read a first and
second time and numbered By-Law No. 2009-169.
Carried.
That By-Law No. 2009-169 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 13 of 14
Council Meeting Minutes - December 9, 2009.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
a) Motion for Adjournment.
Motion No. C091209-30
Moved by Coutanche, Seconded by Allison
Be it resolved that we do now adjourn at 8:44 p.m.
Carried.
4r, . Hughes CI k, J. ou Irw
Page 14 of 14