12 09 2009 SpCouncil MinutesTownship o~f~~ ~ ✓
Proud Heritage, Exciting Future
Wednesday, December 9, 2009
THE TOWNSHIP OF ORO-MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
TIME: 9:10 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Deputy CAO;
Doug Irwin, Director of Corporate Services/Clerk;
Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community
Services; Richard Playfair, Director of Fire &
Emergency Services; Jerry Ball, Director of
Transportation and Environmental Services; Lisa
McNiven, Manager of Environmental Services;
Tamara Obee; Manager, Health & Safety, Employee
Relations; Samah Othman, Executive
Assistant/Corporate Communications Specialist
Also Present: Carol Benedetti, Anna Proctor, Frank Coyle, Jennifer
Whitley, Donna Hewitt, Kathi Shropshire, Gayle Wood,
Virginia Hackson, Jocelyn Lee, Wayne Wilson
1. OPENING OF MEETING BY THE MAYOR
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. PRAYER/CONTEMPLATION/REFLECTION
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Special Council Meeting Minutes - December 9, 2009.
3. ADOPTION OF AGENDA
a) Motion for Adoption.
Motion No. SC091209-1
Moved by Allison, Seconded by Evans
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 9, 2009 be received and adopted.
Carried.
4. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
a) Motion to Suspend Procedural By-Law Rule 3.3c).
Motion No. SC091209-2
Moved by Coutanche, Seconded by Allison
Be it resolved that Rule 3.3c) of Procedural By-law 2008-109 be suspended in
order to allow the addition of an In-Camera Personnel Matter from Robin Dunn,
Chief Administrative Officer.
Carried Unanimously.
5. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: Proposed 2010 Budget Overview.
Additional correspondence was distributed to Council and staff.
Motion No. SC091209-3
Moved by Coutanche, Seconded by Allison
Be it resolved that the verbal information provided by Robin Dunn, Chief
Administrative Officer and the Senior Management Team re: Proposed 2010
Budget Overview be received.
Carried.
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Special Council Meeting Minutes - December 9, 2009.
Motion No. SC091209-4
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go In-Camera at 12:45 p.m. to discuss a Personnel
Matter.
Carried.
Motion No. SC091209-5
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 12:55 p.m.
Carried.
Motion No. SC091209-6
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer re: Personnel Matter (Fire and Emergency Services)
be received.
Carried.
Motion No. SC091209-7
Moved by Allison, Seconded by Coutanche
Be it resolved that Rule 3.6 of Procedural By-Law No. 2008-109 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00
p.m.
Carried.
Council recessed at 12:55 p.m. and reconvened at 1:15 p.m.
6. DEPUTATIONS:
a) Carol Benedetti, Executive Director, Oro-Medonte Chamber of Commerce re:
2010 Funding Request.
Correspondence was distributed to Council and staff.
b) Frank Coyle, Board of Directors-Chair and Jennifer Whitley, Marketing
Coordinator, Ontario's Lake Country re: 2010 Funding Request.
A PowerPoint presentation was presented.
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Special Council Meeting Minutes - December 9, 2009.
c) Christie Cadotte, Co-ordinator, Barrie and Area Physician Recruitment re: 2010
Funding Request.
Correspondence was distributed to Council and staff.
d) Kathi Shropshire, Chair and Donna Hewitt, Orillia & Area Physician Recruitment
and Retention Committee, re: 2010 Funding Request.
A PowerPoint presentation was presented.
e) Gayle Wood, Chief Administrative Officer and Jocelyn Lee, Manager, Finance,
Lake Simcoe Region Conservation Authority, re: 2010 Funding Request.
A PowerPoint presentation was presented.
f) Keith Sherman, Executive Director, Severn Sound Environmental Association re:
2010 Funding Request.
A PowerPoint presentation was presented.
g) Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer, Nottawasaga
Valley Conservation Authority re: 2010 Funding Request.
Correspondence was distributed to members of Council and staff.
Motion No. SC091209-8 .
Moved by Allison, Seconded by Coutanche
Be it resolved that the presentations provided by:
Oro-Medonte Chamber of Commerce,
Ontario's Lake Country,
Barrie and Area Physician Recruitment,
Orillia and Area Physician Recruitment and Retention Committee,
Lake Simcoe Region Conservation Authority,
Severn Sound Environmental Association and
Nottawasaga Valley Conservation Authority
be received and referred to the 2010 budget deliberations.
Carried.
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Special Council Meeting Minutes - December 9, 2009.
7. CONFIRMATION BY-LAW
a) By-Law No. 2009-173 Being a By-Law to Confirm the Proceedings of the
Special Council Meeting Held on Wednesday,
December 9, 2009.
Motion No. SC091209-9
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-Law to confirm the proceedings of the Special Council
meeting held on Wednesday, December 9, 2009 be introduced and read a first
and second time and numbered By-Law No. 2009-173.
Carried.
That By-Law No. 2009-173 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
8. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
9. ANNOUNCEMENTS
10. ADJOURNMENT
a) Motion for Adjournment.
Motion No. SC091209-10
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now adjourn at 4:31 p.m.
Carried.
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M r, ~Nghes CI , J. ou Irwin
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