12 16 2009 COW AgendaPage
5
10
[Addenda]
Proud Heritage, Exciting Future
1. NOTICE OF ADDITIONS
a) Motion for additions.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: "IN ACCORDANCE WITH THE ACT"
4. PRESENTATIONS:
a) Jacob Steeves, re: "Junior Fire Chief for a Day
b) Warminster Public School Choir Presentation.
5. DEPUTATIONS:
None.
6. CONSENT AGENDA:
None.
TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
Wednesday, December 16, 2009
9:00 a.m.
7. COMMUNICATIONS:
a) Mike Galloway, Clerk, Township of Essa, correspondence dated December 4,
2009, re: 2010 NVCA Budget Resolution.
6 -9 b) Minutes of Community Hall Board Association meeting held on November 30,
2009.
8. REPORTS OF MEMBERS OF COUNCIL:
a) Deputy Mayor Ralph Hough, re: Town of Niagara -on- the -Lake, Benefit Sharing
Agreement with Lower -tier Municipalities.
11 b) Councillor Sandy Agnew, re: Barbara Kane, Clerk, Township of Adjala
Tosorontio, correspondence dated December 10, 2009, Regarding NVCA 3rd
Party Review.
Page 1 of 137
Page
Committee of the Whole agenda for the meeting of December 16, 2009.
8. REPORTS OF MEMBERS OF COUNCIL:
c) Councillor Sandy Agnew, re: Memorandum of Understanding for Severn
Sound Portion of the Township.
[Addenda]
9. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
12-13 a) Report No. FI 2009-20, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts, November 30, 2009.
14-17 b) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Draft By-law
2009-177, Being a By-law to Authorize the Execution of a Tax Arrears
Extension Agreement.
18-28 c) Report No. CS 2009-038, Doug Irwin, Director of Corporate Services/Clerk,
re: Township Refreshment Vehicle By-Law Review.
29-34 d) Minutes of OMEGA meeting held on November 19, 2009.
35-41 e) Robin Dunn, Chief Administrative Officer, re: Proposed 2010 Budget
Overview.
f) Doug Irwin, Director of Corporate Services/Clerk, re: Pound Keeping
Services.
[Addenda]
10. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
42-47 a) Report No. TS 2009-36, Jerry Ball, Director of Transportation and
Environmental Services, re: No Parking Zones on Lakeshore Road, East and
West of Line 7 South.
11. DEVELOPMENT SERVICES:
48-72 a) Report No. DS 2009-76, Andria Leigh, Director of Development Services, re:
Zoning By-law Amendment 2009-ZBA-19 to 2009-ZBA-23 inclusive (Indian
Park Association) Huronwoods Drive, Oneida Avenue, Algonquin Trail,
(Formerly Oro Township).
73-74 b) Report No. DS 2009-077, Andria Leigh, Director of Development Services, re:
Certificate of Maintenance and Final Acceptance (Underground Works) and
Certificate of Substancial Completion and Acceptance (Aboveground Works)
for Laurel View Homes (HV) Inc. Registered Plan M-741.
75-88 c) Report No. DS 2009-078, Andria Leigh, Director of Development Services, re:
Plan of Subdivision and Zoning By-law Amendment 2008-SUB-01 and 2008-
ZBA-13 (Andersen) Part of Lot 5, Concession 14, 9733 Highway 12.
89-90 d) Report No. DS 2009-079, Andria Leigh, Director of Development Services, re:
Certificate of Maintenance and Final Acceptance (Underground Works) for
Heights of Moonstone -Stage 1, Registered Plan M-679 [To be distributed at
the meeting].
Page 2 of 137
Page
Committee of the Whole agenda for the meeting of December 16, 2009.
11. DEVELOPMENT SERVICES:
91-92 e) Minutes of Site Plan Technical Support Group meeting held on December 9,
2009.
12. EMERGENCY SERVICES:
93-96 a) Memorandum correspondence dated December 7, 2009, Richard Playfair,
Director of Fire and Emergency Services, re: Volunteer Fire Fighter Insurance
[From December 9, 2009 meeting].
97-101 b) Report No. FD 2009-10, Richard Playfair, Director of Fire and Emergency
Services, re: Fire and Emergency Services Department Request for Master
Fire Plan.
102-107 c) Richard Playfair, Director of Fire and Emergency Services, re: By-Law 2009-
175, Being a By-law to Authorize the Execution of an Agreement for Fire
Dispatch Services between the Township of Oro-Medonte and the City of
Orillia and to Repeal By-Law No. 2005-041 (First and Second Reading
received December 9, 2009).
108-111 d) Richard Playfair, Director of Fire and Emergency Services, re: By-Law 2009-
176, Being a By-law to Authorize the Execution of an Agreement between the
Township of Oro-Medonte and the City of Orillia for the Provision of 9-1-1
Central Emergency Reporting Bureau (CERB) Services and to Repeal By-Law
No. 2007-027 (First and Second Reading received December 9, 2009).
13. RECREATION AND COMMUNITY SERVICES:
112-117 a) Report No. RC 2009-26, Shawn Binns, Director of Recreation and Community
Services, re: Ukrainian National Federation Agreement - Hawkestone Park.
118-132 b) Report No. RC 2009-27, Shawn Binns, Director of Recreation and Community
Services, re: Oro-Medonte 77's Request for Grant/Subsidy.
133-137 c) Minutes of Recreation Technical Support Group meeting held on December 3,
2009.
14. I N-CAM ERA:
a) Motion to Go In-Camera
b) Motion to Rise and Report
c) Shawn Binns, Director of Recreation and Community Services, re: Property
Matter (Community Centre for Craighurst /Horseshoe / Sugarbush).
d) Robin Dunn, Chief Administrative Officer, re: Personal Matter (Georgian Valley
Advisory Committee).
e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (8 Orillia
Road).
f) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
Page 3 of 137
Page
Committee of the Whole agenda for the meeting of December 16, 2009.
14. IN-CAMERA:
[Addenda]
g) Councillor Sandy Agnew, re: Legal Matter (Horseshoe Valley Paintball)
[Addenda]
15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
a) Motion to adjourn
Page 4 of 137
Agenda Item 7a) Mike Galloway, Clerk, Township of Essa, correspondence dated...
Corporation of the Township of Essc
5786 County Road 21
Utopia, Ontario
LOM 1TO
December 4, 2009
Mayor Council
NVCA Member Municipality
Re: 2010 NVCA Budget Resolution
At its meeting of December 2, 2009, The Council of The Township of Essa passed the following
resolution regarding the draft 2010 NVCA budget for your consideration and support:
If you require any additional information, please do not hesitate to contact the undersigned.
Yours truly,
Mike Galloway, CMG
Township CIerk
MGrkp
WHEREAS the Nottawasaga Valley Conservation Authority (NVCA) Board of
Directors circulated the draft 2010 budget to member municipalities for
approval; and
WHEREAS the draft budget totals S3, 866, 772.05 and has an average 3% general
levy increase over 2009; and
WHEREAS the Council of the Township of Essa has reviewed the 2010 NVCA
preliminary budget proposal; and
WHEREAS the Council of the Township of Essa feels that an increase in the
overall levy of 3% during these harsh economic times is too high;
NOW THEREFORE BE IT RESOLVED THAT Council requests the NVCA revisit
their numbers and reduce the overall percentage to less than 2 and further
THAT this resolution be circulated to all member municipalities in the 1VVCA
watershed fbr consideration and support.
When Town and Country Meet
Telephone: {705) 424 -9770
Fax: )705) 424 -2367
Web Site: www.essc town ship :on :ca
Page 5 of 137
Agenda Item 7b) Minutes of Community Hall Board Association meeting held on
4. Guest Speaker none
Minutes
Township of Oro Medonte Community Hall Association Meeting
Date: Monday, Nov 30, 2009
Time: 7:00 pm
Where: Hawkestone Hall
Attendance: Dave MacMillan Eady Hall/ Evelyn Reid Eady Hall/ Susan Grant Jarratt Hall/ Sue
Britten Jarratt Hall/ Pat Shellswell Edgar Hall/ Sandy Agnew Councillor /Jennifer Alton
Warminster Hall /Ron Brown Hawkestone Hall
1. Adoption of Agenda
Moved by Susan Grant
Seconded by Jennifer Alton
That the agenda for the November 30, 2009 meeting be adopted
Carried
2. Adoption of Minutes
Moved by Sue Britten
Seconded by Susan Grant
That the minutes of the Community Hall Association Meeting held on November
30, 2009 be adopted.
Carried
3. Adoption of Minutes
Moved by Dave MacMillan
Seconded by Evelyn Reid
That the minutes of the Community Hall Association Meeting held on
September 23, 2009 be adopted
Sandy Agnew asked that the minutes be changed to read councillor and not
council
Carried
5. Business arising from minutes
1. Fire Safety Plan, Accessibility and WHIMIS Training
30 people attended
Fire drill idea was excellent
How to use fire extinguishers was great
Halls are reviewing with user groups
Diagrams of the floor plans need to be reviewed for accurancy
Need for posted fire route
Training was very beneficial
Page 6 of 137
Agenda Item 7b) Minutes of Community Hall Board Association meeting held on
2. Other Training Ideas included
volunteer recruitment
fundraising
First Aid
Risk Management
meeting with other hall boards out of Township)
Should extend to Rugby and Oro Station Halls
6. Announcements and Special Events
a /Jarratt Hall
made over $2,000.00 in Craft Sale
very busy every night
b/ Hawkestone Hall
2 nd Annual Artisan Show
Decadent desserts downstairs
Euchre on Friday afternoons
Dec 12 is the Hawkestone Christmas Concert
Jan 9 is the passport clinic with Bruce Stanton
c/ Edgar Hall
Dec 5 is the Bake and Craft Sale
Dec 12 Bid Euchre Tournament
Bid is the 1 and 3rd Wed
Regular Euchre is on Friday
Kitchen renovations are underway
d/ Eady Hall
Coldwater Players use the hall regularly
Turkey supper was a success
Christmas Concert is Dec 5th
No fund raising except rentals
7. Correspondence
a) Recreation and Community Services Brochure
Winter 2009/2010 to be delivered Dec 1, 2009
Deadline for Spring /Summer content is January 25
Graphic Designer Tammy Reynolds is doing the design and layout
Chamber of Commerce is selling the advertising Any groups wishing to
advertise please contact Carol Benedetti
b) Financial Reports
Were circulated
Notify Shawn if discrepancies
Request for financial statements before year end plus reserve balances
Page 7 of 137
Agenda Item 7b) Minutes of Community Hall Board Association meeting held on
8. Staff Report:
a) 2010 Budget Update council is reviewing budget.
Will probably be ratified early in the New Year.
Budget is now broken down into service levels to better communicated
services provided and required funding to deliver service
Budget this year is a challenge with nearly 3% increase before any
adjustments due to
Decreased investment income
Supplementary Tax revenue /cancelations
Decrease building permit revenue
And an increased Police budget
9. Other /New Business
a) Municipal Alcohol Policy
Review of the policy conducted
Township will now administer any licensed function to ensure all paperwork
is completed and will liaise with booking coordinator. Process if hall receives
a inquiry regarding licensed event confirm availability and then forward to
Township Recreation and Community Services to follow up on paperwork.
Rec. Staff will then liaise with booking coordinator.
b) WHIMIS and cleaning supplies ordered through SWISH
Benefits are:
o Pricing
o Coding
o Products labeled WHIMIS and MSDS required for Health and
Safety
o Township would supply catalogues
Bring feedback to the next meeting
c) Hall Board Manual and Working Group
The township is IooOking to start a working group to develop Hall Board operating
policies and procedures and orientation and reference manual. The group will work
to draft the material. Please forward to halls for interested parties to assist and will
be reviewed and the next meeting
d) Question re: Donations
Tax receipt can be issued for any cash donations exceeding $20 going towards an
approved project or work in -kind by licensed business at "market Value"
e) Facility Plan has not been completed.
Tentatively it will be completed in January
Brief discussion re: status of the halls
f) H1N1 Posters
Please put in the halls
Flu Clinic from 2:00 pm to 8:00 pm Dec 1 St and 10
Page 8 of 137
Agenda Item 7b) Minutes of Community Hall Board Association meeting held on
10. Adiournment
moved by Sue Britten
that we adjourn the meeting at the Administrative Centre Newton Room
Next Meeting Eady Community Hall on January 25, 2010 at 7:00 pm.
Page 9 of 137
Agenda Item 8a) Deputy Mayor Ralph Hough, re: Town of Niagara -on- the -Lake, B...
TELEPHONE 905- 468 -3266
FACSIMILE 905- 468 -2959
Attention: All Ontario Municipalities
N The Town of
iagara- On- he -je
1593 FOUR MILE CREEKROAD
P.O. Box 100
VIRGIL, ONTARIO
LOS ITO
Niagara -on- the -Lake Motion Approved November 23, 2009
Moved by: Councillor J. Lowrey, Seconded by: Councillor J. Collard
Now therefore be it resolved that the Region of Niagara be requested to enter into a benefit sharing
agreement with the lower tier municipalities; and
That Lord Mayor Gary Burroughs and Regional Councillor Dave Lepp table the attached motion in support of
that agreement at Regional Council before the finalization of their 2010 budget; and
That this resolution be forwarded to all municipalities within Niagara, including the Region of Niagara,
seeking their support; and
That this resolution be forwarded to AMO for circulation to all Ontario municipalities for their support and
endorsement; and
That lower tier municipalities across Ontario be requested to follow the lead of Niagara municipalities and
negotiate with their upper tier partners a benefit sharing agreement that distributes the uploading tax room
with each municipality in both the upper and lower tiers.
Please forward your notification of support to the Town of Niagara -on- the -Lake Clerk's Department and to
the Regional Clerk at the Regional Municipality of Niagara (P.O. Box 1042, Thorold, ON L2V 4T7).
Region of Niagara Motion Proposed
Whereas the Province of Ontario, after consulting with the Association of Municipalities of Ontario (AMO),
has seen fit to upload the costs of social services from municipalities; and
Whereas these costs were paid for by properties across the region based on property assessment; and
Whereas the uploading benefit to the Region of Niagara is anticipated to be $14.3 million in 2010; and
Whereas the uploading benefit that has been realized over the last two years will continue until 2018 so that
the cumulative impact of the uploading benefit off the Regional tax levy after 10 years is estimated to be
$64.386 million; and
Whereas upper tier municipalities have not passed the benefit of uploading back to their lower tier partners,
despite the compounded savings realized from incremental permanent uploading; and
Whereas the 12 lower tier municipalities in Niagara are forecasted to lose the OMPF special assistance
funding, totaling $8,477,900 in 2010; and
Whereas Niagara Regional Council has approved the following resolution:
"That Staff be directed to remove the total upload costs (2010, $14.3M) from the previous year's base
budget, such that the replacement of lost OMPF revenues, the inflationary costs of social programs, and the
"2010 Guidance Increases" can be transparently reported as the levy increases that they are"; and
Now therefore be it resolved that the Region of Niagara be directed to share the gross benefits derived from
uploaded social services by passing through those savings to the lower tier Towns /Cities by way of a tax levy
restatement in 2010 in order to distribute those 2010 savings to each municipality proportionately based on
assessment.
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the
Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
Page 10 of 137
Agenda Item 8b) Councillor Sandy Agnew, re: Barbara Kane, Clerk, Township of...
BY E -MAIL ONLY
December 10, 2009
Mr. Wayne Wilson
Nottawasaga Valley Conservation Authority
8195 8 Line
Utopia, Ontario LOM 1T0
Dear Mr. Wilson:
Re: NVCA 3rd nartv review
THE CORPORATION OF THE
TOWNSHIP OF ADJALA TOSORONTIO
7855 Sideroad 30 R.R. #1 Alliston, Ontario L9R 1V1
Telephone: (705) 434 -5055 Fax: (705) 434 -5051
The Township Council at the meeting Monday December 7, 2009 passed the following
resolution.
Please be advised that the following motion was made by Deputy Mayor Little, seconded by
Councillor Cook:
BE IT RESOLVED THAT Council requests the Nottawasaga Valley Conservation Authority to
look beyond the scope of the planning requirements in their third party review and incorporate a
review of all their mandated programs;
THAT the Nottawasaga Valley Conservation Authority increase their budget accordingly for the
third party review to ensure a complete and comprehensive report;
AND THAT Council request that such report be completed by March 2010;
AND THAT a copy of this resolution be forwarded to all member municipalities.
Yours truly,
Barbara Kane
Township Clerk
Office of the Clerk
Page 11 of 137
Agenda Item 9a) Report No. FI 2009 -20, Paul Gravelle, Director of Finance /Tr...
Report No.
FI 2009- 20
Meeting Date: Subject:
December 16, 2009
Roll
It is recommended that:
BACKGROUND:
Batch No.
Cheque Registers:
Payroll:
PR00433
PR00437
REPORT
Statement of Accounts
November 30, 2009
Date Amount
November 07, 2009
November 21, 2009
117,976.40
126,099.02
AC00569 November 04, 2009 298,880.01
AQ00417 November 06, 2009 1,218.00
AC00570 November 12, 2009 124,300.65
AC00571 November 18, 2009 278,893.33
AQ00418 November 18, 2009 1,900.00
AC00572 November 25, 2009 347,788.04
Proud Heritage, Exciting Future
To: Prepared By:
Committee of the Whole Janice MacDonald
Motion
R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
X
1. That Report No. FI 2009 -20 is received.
2. The accounts for the month of November 2009 totalling 1,303,712.72
are received.
Following is the statement of accounts for the month of November.
1,052,980.03
244,075.42
FINANCE December 16, 2009
Report No. 2009 -020 Page 1 of 2
Page 12 of 137
Agenda Item 9a) Report No. Fl 2009 -20, Paul Gravelle, Director of Finance /Tr...
Credit Card Registers:
AE00231 November 26, 2009 395.80
AE00232 November 26, 2009 94.81
AE00233 November 26, 2009 395.32
AE00234 November 26, 2009 1,512.63
AE00235 November 26, 2009 3,482.24
AE00236 November 26, 2009 453.48
AE00237 November 26, 2009 322.99
ATTACHMENTS:
Cheque Registers.
CONCLUSION:
That the accounts for the month of November are received.
Respectfully submitted:
Janice acDonald,
Accounting Clerk
FINANCE
Report No. 2009 -020
SMT Approval Comments:
Total: 1.303.712.72
C.A.O. Approval Comments:
6.657.27
December 16, 2009
Page 2 of 2
Page 13 of 137
Agenda Item 9b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2009 -177
Being a By -law to authorize the execution of a
Tax arrears extension agreement
WHEREAS The Corporation of the Township of Oro Medonte has registered on the 1St
day of October, 2009 a tax arrears certificate against the land described in Schedule "A"
attached hereto and forming part of this By -Law.
AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended
provides that a municipality may by By -law authorize an agreement with the owner of such
land to extend the period of time, which the cancellation price payable on the land is to be
paid.
NOW THEREFORE the Council of the Corporation of the Township of Oro Medonte
hereby enacts as follows:
1. THAT an agreement be entered into by the Corporation with the owners of the land
described in Schedule "A" to extend the time period in which the cancellation price payable
on this land is to be paid beyond October 1 S 2010.
2. THAT the agreement be substantially the same form and contain the same terms
and conditions as set out in Schedule "B" attached hereto and forming part of this
by -law.
3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of
the Corporation.
THAT this By -law shall have effect immediately upon final passing.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW READ A FIRST AND SECONDTIME THIS 16TH DAY OF DECEMBER, 2009.
BY -LAW READ A THIRD AND FINAL TIME THIS 16TH DAY OF DECEMBER, 2009.
Mayor,H.S. Hughes
Clerk, J. Douglas Irwin
Page 14 of 137
Agenda Item 9b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:...
Description of the land:
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
SCHEDULE "A"
BY -LAW NO. 2009 -177
Roll 43 46 010 001 17600 Con 2 Lot 23 N PT Lot 22
RP 51R18171 Part 1
Page 15 of 137
Agenda Item 9b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
SCHEDULE "B"
BY -LAW NO. 2009 -177
THIS AGREEMENT made in triplicate the 16th day of December, 2009.
BETWEEN
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the "Corporation"
Hereinafter called the "Owner"
WHEREAS the owner is the owner of the land in the Township of Oro Medonte
described in Schedule "A" attached hereto and forming part of this agreement.
AND WHEREAS the said land is in arrears of taxes on the 4th day of December,
2009 in the amount of $14,604.06 and a tax arrears certificate was registered in the Registry
Office on the l day of October, 2009 in respect of the said land.
AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001,
C.25 as amended a municipality may by By -law, authorize an extension agreement be
entered into by the Corporation with the landowner to extend the period of time in which the
cancellation price in respect to the said land is to be paid.
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and of the covenants and obligations hereinafter contained, it is hereby agreed as
follows:
The Owner agrees to pay to the Corporation the sum of $500.00 (five hundred)
dollars monthly, commencing on the 31st day of December, 2009, to and including
the 31st day of December, 2014.
2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay
all taxes levied on the land as they become due during the tenor of this Agreement.
3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001,
S.O. 2001, C.25, as amended, shall continue to apply to the collection and
enforcement of all tax arrears and all taxes except that the Treasurer and the
collector of taxes of the Corporation, without waiving the statutory rights and powers
of the municipality or of the Treasurer, shall not enforce collections of such tax
payments, except as set out in Clauses 1 and 2, during the time the Agreement is in
force so long as the Owner is not in default hereunder.
4. In the event the Owner defaults in any payments required by this Agreement, this
Agreement upon notice being given to the Owner by the Corporation, shall be
terminated and the Owner shall be placed in the position he or she was before this
Agreement was entered into. In the event of a default, this Agreement shall cease to
be considered a subsisting agreement on the day that the notice of termination is
sent to the Owner.
5. Immediately upon the Owner making all the payments required under paragraphs 1
and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register
a tax arrears cancellation certificate in respect of the said land.
6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other
person may at any time pay the balance of the cancellation price and upon receipt of
the aforesaid payment by the Corporation, this Agreement shall terminate and the
Treasurer shall forthwith register a tax arrears cancellation certificate.
7. This Agreement shall extend to and be binding upon and ensure to the benefit of the
Parties and to their respective heirs, successors and assigns.
Page 16 of 137
Agenda Item 9b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:...
Page 2
Schedule "B"
By -Law No. Qcfo9 /77
8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable,
it or they shall be considered separate and severable from the Agreement and the
remaining provisions of the Agreement shall remain in force and effect and shall be
binding upon the Parties hereto as though the said paragraph or paragraphs or part
or parts of paragraphs had never been included.
9. Any notice required to be given to the Owners hereunder shall be sufficiently given if
sent by registered post to the Owners at the following address:
1591 Line 1 N
RR 2
Shanty Bay ON LOL 2L0
In WITNESS WHEREOF the Owners has hereunto set his hand and seal and the
Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper
Officers.
SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF
Witness Mayor, H.S. Hughes
Witness Clerk, J. Douglas Irwin
P�.
Witness
Page 17 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
Report No.
CS 2009 -038
Meeting Date:
December 16, 2009
Roll
REPORT
RECOMMENDATION(S):
Corporate Services
Report No. CS2009 -038
To:
Committee of the Whole
Subject:
Township Refreshment
Vehicle By -Law Review
Township of
Proud Heritage, Exciting Future
Prepared By:
Doug Irwin
Motion
R.M.S. File
Requires Action X For Information Only' 1
It is recommended:
1. That Report No. CS 2009 -38 be received and adopted.
2. That the draft By -law to License and to Regulate Refreshment Vehicles be
approved.
3. And Further That the Clerk bring forward the by -law for Council's consideration.
BACKGROUND:
The Municipal Act, 2001, S.O. 2001, c.25, as amended, s.11 authorizes a lower -tier
municipality to pass by -laws, respecting health, safety and well -being of persons;
protection of persons and property, including consumer protection.
S.150 sets out that a municipality may provide for a system of licenses with respect to a
business.
The Township's by -law to License and to Regulate Refreshment Vehicles (By -Law No.
2003 -032) was passed on April 16, 2003.
December 16, 2009
Page 1 of 3
Page 18 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
ANALYSIS:
A review of the Township's by -law to update and streamline the process has been
completed for the Corporate Services department. Municipalities throughout and
outside Simcoe County were consulted with respect to the process and applicable fees.
Fees ranged up to $500.00 per year. All municipalities presently charge one annual
fee; no renewal application fee is available. To streamline the process, it is
recommended that the Township follow this practice.
It was noted during the review that Oro Medonte's fees are considerably lower than
other municipalities.
FINANCIAL:
Increase in Township funds will be dependent upon the number of license applications
submitted.
In 2009, five refreshment vehicle applications were received.
POLICIES /LEGISLATION:
Municipal Act, 2001, S.O. 2001, c.25, as amended,
By -Law No. 2003 -032.
CONSULTATIONS:
Simcoe County and outside municipalities.
Chief Municipal Law Enforcement Officer
ATTACHMENTS:
Attachment 1 Draft By -Law No. 2009 -171
Corporate Services December 16, 2009
Report No. CS2009 -038 Page 2 of 3
Page 19 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
CONCLUSION:
The proposed $300 annual fee will be reflective of market comparators and will assist in
the recovery of expenses.
Respectfully bmitted:
Dou
/Director
n
Corporate Services /Clerk
C.A.O. Approval Comments:
1
Corporate Services December 16, 2009
Report No. CS2009 -038 Page 3 of 3
Page 20 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2009 -171
Being a By -law to License and to Regulate Refreshment Vehicles
and to Repeal By -Law No. 2003 -032
WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s.11 authorizes a lower
tier municipality may pass by -laws, respecting health, safety and well -being of persons;
protection of persons and property, including consumer protection.
AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s.150 sets out that
except as otherwise provided, a municipality may provide for a system of licenses with
respect to a business
AND WHEREAS Council deems it appropriate to license and to regulate refreshment
vehicles.
NOW THEREFORE the Council of The Corporation of the Township of Oro Medonte
hereby enacts as follows:
1. DEFINITIONS
1.1 For the purpose of this by -law the following definitions shall apply:
a) "Council' means the Council of The Corporation of the Township of Oro
Medonte.
b) "Health Unit" means the Simcoe Muskoka District Health Unit and includes any
successor or assign.
c) "License" means a refreshment vehicle license as issued pursuant to the
provisions of this by -law.
d) "Licensed Contractors" means a person or a group of persons that are
professionally licensed, bonded, and insured to deal in all aspects of natural or
propane gas installs, repairs, sales and service.
"Municipal Law Enforcement Officer" means any person appointed by the
Township as for the purposes of enforcing the by -laws of a municipality.
"Park" means all lands owned by or belonging to The Township of Oro Medonte
and as otherwise may be designated for use as a public park, open space, dock
or wharf, including any and all buildings, structures, facilities, erections and
improvements located in or on such land, save and except where such land is
governed by other By -laws of the municipality.
g) "Person" shall mean an individual human being, his/her personal agent, heir,
successors and assigns, and shall include a corporation with or without share
capital.
h) "Police Officer" or "Peace Officer" means a Municipal Law Enforcement Officer
employed by the Township or an officer who is a member of the Ontario
Provincial Police or such other police force as may be contracted from time to
time to service the Township.
i) "Refreshment Vehicle" shall mean a vehicle as defined herein in accordance with
the Highway Traffic Act, R.S.O., 1990, c.H.8, as amended, from which
refreshments are sold.
Page 21 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
j)
2. LICENSING
2
"Refreshments" shall mean but shall not be limited to such items as fish, french
fries, hot dogs, sausages, hamburgers, ice cream, beverages and similar items
which can be sold from a vehicle which conforms with the requirements of this
By -law and any other regulations that any other agency or Ministry may impose.
k) "Service Club" means a non profit, charitable organization established within the
Township of Oro Medonte.
1) `Township" shall mean The Corporation of the Township of Oro Medonte.
m) "Trailer" shall mean any vehicle constructed to be attached and propelled by a
motor vehicle and that is capable of being used by persons for living, sleeping or
eating, even if the vehicle is jacked -up or its running gear is removed.
n) "Vehicle" shall mean a motor vehicle, trailer, traction engine, farm tractor, road
building machine, bicycle and any vehicle drawn, propelled or driven by any kind
of power, including muscular power, but does not include a motorized snow
vehicle or a street car.
o) "Zone" shall mean a designated area of land use as identified in the Township
Zoning By -law 97 -95, as amended.
2.1 No person shall carry on, conduct, operate, lease or maintain a refreshment
vehicle within the corporate limits of the Township without a license.
3. APPLICATION FOR LICENSING
3.1 Application for a license under this By -law shall be made to the Clerk in the
prescribed form in Schedule "B" attached hereto which forms part of this By -law.
3.2 Each application shall be accompanied by appropnate approvals from the
following agencies or ministries:
Annual Inspection Report from The Health Unit;
ii) Ministry of Transportation Clearance /Permit for Provincial Highways;(if
applicable)
iii) County of Simcoe Clearance /Permit for County Roads (if applicable).
3.3 Where a vehicle is powered by gas or propane, each application shall be
accompanied by an annual Certification of Inspection by an authorized inspector
for gas or propane installation by a licensed contractor.
3.4 Each application shall be accompanied by a letter from the Owner's insurance
company assuring the refreshment vehicle owner carries a minimum of two
million dollars public liability, property damage inclusive, against loss or damage
resulting from bodily injury to or the death of one or more persons, or from loss
of or damage to, property resulting from any one incident. In addition, all
refreshment vehicle owners shall provide the Township of Oro Medonte with a
copy of the liability certificate, which covers both the licensee and the
municipality in the amount of $2,000,000.00 (Two Million Dollars). Such
insurance shall contain an endorsement specifying that the municipality shall be
given a minimum (30) thirty days written notice of any change, expiration, or
cancellation of such policy.
Page 22 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
3
3.5 Each application shall be accompanied by a letter of permission from the
property owner where the vehicle is to be located when the operator is not the
owner of the property.
3.6 Each application shall be circulated by the Clerk's Department to the following for
approval:
4. FEES
g)
i) Fire and Emergency Services Department;
ii) Planning Division;
iii) Transportation Services;
iv) Municipal Law Enforcement.
4.1 Prior to the issuance of a Refreshment Vehicle License, the applicant shall pay
such fee as set out in Schedule "A" attached hereto and forming part of this by-
law.
5. REQUIREMENTS OF LICENSEE
5.1 Every licensee shall:
ensure that all foodstuffs are wrapped or sold in individual packages;
a) ensure that every refreshment vehicle is equipped with a metal refuse container
with a self closing lid, and such container shall be kept in a clean and sanitary
condition and emptied at least once daily; or
a disposable litter container which shall be replaced at least'orice daily; and
such containers shall be used for the disposal of all refuse.
b) ensure that every refuse Container is located in such a position on the vehicle so
as to be
easily accessible by persons making purchases while the vehicle is
stopped;
c) ensure that the vehicle and all parts and equipment for use in the dispensing of
refreshments are maintained in a clean and sanitary condition and at all times in
good repair;
d) ensure that hard ice cream and related products are maintained in a hard
condition in the vehicle at all times;
e) ensure that no thawed or partially thawed products are refrozen, stored or sold
from the vehicle;
f) ensure that soft ice cream and related products are stored in a refrigerated
cabinet suitable for the storage of soft ice cream and related products, as
approved by the Health Unit;
h) ensure that adequate refrigeration, as approved by the Health Unit, is provided
for perishable foodstuffs which shall be kept so refrigerated;
Page 23 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
4
i) ensure that the date of expiration is clearly and legibly marked on or affixed to
the wrapper of all sandwiches or pre packaged food stuffs sold from the vehicle;
j) ensure that beverages, which shall include but shall not be limited to, milk,
juices, and soft drinks are only sold in individual disposable containers;
k) ensure that where a vehicle is powered by propane, the vehicle is inspected and
certified at the time of application and on an annual basis by an authorized
inspector and such certification shall be filed with the Issuer of Licenses annually
in the month of January, or at the time of application, or as may be required;
I) ensure that where the vehicle is powered by propane, or as otherwise may be
required by the Chief Fire Official or the Issuer of Licenses, a minimum five
pound ABC dry chemical fire extinguisher shall be mounted on the vehicle and
the operator of such vehicle shall be knowledgeable in the proper use of such
fire extinguisher;
m) ensure that vehicles from which hot, prepared foods are sold are so equipped as
to maintain such foods so heated at a temperature as approved by the Health
Unit;
n) ensure that no LPG (liquified petroleum gas) LNG (liquified natural gas) or any
combustible fueled appliance is operated within 10 feet (3 metres) of any
structure, door, window, or opening which shall include an alcove or alleyway;
o) ensure that the vehicle is free from holes, crevices or cracks and the surface is
readily washable and is kept clean and in good condition;
p) ensure that only single service condiments, milk, cream and sugar are used;
q) ensure that only single service disposable cups, plates, forks, spoons, knives
and containers are used and serviettes shall be provided from a dispenser.
r) ensure that a recycling container is available.
5.2 Every person selling or handling refreshments and foodstuffs shall be clean and
neat in appearance and shall maintain clean hands at all times.
5.3 No person employed with any licensee under this Section shall be suffering from
any form of contagious disease while actively engaged in his work.
5.4 No licensee shall permit any individual other than a bona fide employee to
operate the refreshment vehicle.
5.5 Every vehicle shall have posted or painted, in a contrasting colour, on one side,
in clearly visible letters, the name of the business.
5.6 Every license issued under this By -law shall be displayed in a conspicuous
location on the vehicle and shall be produced on demand by any Police or Peace
Officer or an Official of the Township assigned the duties of enforcing this By-
law.
5.7 No person shall hinder or obstruct, or attempt to hinder or obstruct, a Municipal
Law Enforcement Officer in the exercise of a power or the performance of a duty
under this By -law.
5.8 No refreshments shall be sold from a vehicle drawn by an animal.
Page 24 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
5
5.9 No vehicle licensed under this By -law shall purport to sell or sell refreshments to
the public while situated, standing or parked on a public highway, park or
playground, or other public property within the corporate limits of the Township,
unless having obtained Council authorization.
5.10 No vehicle licensed under this By -law shall be permitted in residential areas.
5.11 Refreshment vehicles licensed under this By -law shall be permitted to operate on
commercially zoned private property.
6. EXPIRY
6.1
was obtained from the Township.
6.2 No person shall continue to operate under the authority of an expired license.
A license shall terminate on December 31 of each year, regardless of the date it
7. REVOCATION
7.1 The Township may revoke, refuse or cancel any license at any time that does
not comply or continue to comply with the provisions of the By -law. Notice of
revocation of any license may be given by the' Township by registered letter
signed by the Clerk, mailed or delivered to the last known address, and the
license shall then cease and terminate, and be of no further effect.
8. ENFORCEMENT FINES
8.1 Every person who contravenes any provision of this By -law is guilty of an offence
and shall be liable to a fine in the amount to be determined pursuant to the
Provincial Offences Act, R.S.O._1990, Chapter P. 33, and every such fine is
recoverable under the Provincial Offences Act.
8. The conviction of an, offender upon the breach of any provisions of this By -law
shall not operate as a bar to a prosecution against the same offender upon any
continued or subsequent breach of any provision and the Judge or Justice may
convict any offender repeatedly for continued or subsequent breaches of the By-
law and the provisions of the Municipal Act, S.O. 2001, c.25, as amended, from
time to time, shall further apply to any continued or repeated breach of this By-
law.
8.3 If any court of competent jurisdiction finds that any of the provisions of this By-
law are ultra vires the jurisdiction of Council or are invalid for any reason, such
provision shall be deemed to be severable and shall not invalidate any other
provisions of the By -law which shall remain in full force and effect.
9. EXEMPTIONS
9.1 Notwithstanding the provisions of this By -law, no person shall be required to
submit a license fee when refreshments are offered for sale in conjunction with
the Oro World Fair or any Council authorized event for which prior approval of
Council has been obtained or where the vehicle is accessory to a permitted use
under the Zoning By -law.
Page 25 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
9.2 Notwithstanding the provisions of this By -law, provided that the primary business
is located in another municipality, a license will not be required for a vehicle with
a valid license from another Municipality within the County of Simcoe, that sells
refreshments that are refrigerated or maintained in a heated state, and sold at
construction and business sites within the Township of Oro Medonte.
9.3 Notwithstanding Section 5.11, any refreshment vehicle that applied for a license
and operated during 2009, shall be eligible for a license provided that the
refreshment vehicle complies with all other provisions of this By -law.
9.4 Notwithstanding Sections 9.2 and 9.3, all other requirements of this by -law shall
be met to maintain the safety of the public.
10. ENACTMENT
10.1 This By -law shall come into full force and effect on the date of its final passing.
10.2 This By -law may be referred to as the "Township of Oro Medonte Refreshment
Vehicle By -law".
10.3 By -law 2003 -023 of the Council of The Corporation of the Township of Oro-
Medonte is hereby repealed in its entirety.
11. GENERAL
11.1 That Schedules "A" and "B" as set out herein and attached hereto form part of
this By -law.
6
BY -LAW READ A FIRST AND SECOND TIME THIS 16 DAY OF DECEMBER,
2009.
BY -LAW READ A THIRD. AND FINAL TIME THIS DAY OF 2009.
THE CORPORATION OF TI.W TOWNSHIP OF ORO- MEDONTE
MAYOR, H.S. HUGHES
CLERK, J. DOUGLAS IRWIN
Page 26 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
Annual License Fee $300.00
Note:
Any change to Schedule "B" to By -Law No. 2009 -171 is subject to a new license..
SCHEDULE "A" TO
BY -LAW NO. 2009 -171
FEES
Page 27 of 137
Agenda Item 9c) Report No. CS 2009 -038, Doug Irwin, Director of Corporate Se...
License Fee: $300.00
APPLICANT IDENTIFICATION:
Registered Name of Business
Name of Applicant
Address of Applicant
Operating Business Address
Mailing Address
Postal Code
Telephone Numbers: Residence
Contact Person /Position
Owne of Property Vehicle to be Located On
Address of Property Owner
Letter of Permission from Pro perty Owner
Inspection Report from Health Unit:
OFFICE USE ONLY
TOWNSHIP OF ORO- MEDONTE
APPLICATION TO OPERATE A REFRESHMENT VEHICLE
Name
REFRESHMENT VEHICLE INFORMATION
Type of Vehicle Being Used
Type of Food Being Served
Proposed Location of Vehicle
Days of Operation
Hours of Operation a.m. to
Is a "Deep Fryer" Being Installed?
OTHER INFORMATION
Certificate of Inspectio f rom Lic Contractor.
Minis of Trans portation C learance/Per mit:
County of Simcoe Cle arance /Pe rmit
Business
The following approvals must be completed before the license can be jssued.
Fire Chief
Planning Division 1
Trppsoprtation Division 1
Chief Municipal Law
Enforcement Officer
Dated this day of
Signature of Owner /Agent
Date
I Date
I Date
Date
Received
Received
Received
Received
Received
Received
BY -LAW NO. 2009-171
SCHEDULE "B"
Position
Witnessed by Township Staff
Page 28 of 137
Agenda Item 9d) Minutes of OMEGA meeting held on November 19, 2009.
Township of
P/
Proud Heritage, Exciting Future
Thursday, November 19, 2009 7:08 p.m.
Present: Councillor Mel Coutanche, Co -Chair
Councillor Sandy Agnew, Co -Chair
Robert Barlow, John Bosomworth, Meryl Drake,
David Edwards, Ruth Fountain, Allan Johnson,
David Kennedy (left at 7:20p.m.), Josephine
Martensson Hemsted, Andy McNiven, Doug
Shelswell, Mike Vandergeest
Regrets: Councillor Terry Allison, Co -Chair
Steve Cromwell, Wilfred McMechan, Gerry Murphy,
Jim Purnell, Kimberly Wand
Staff Present: Marie Brissette, Committee Coordinator
Also Present: John Crawford, Bruce Keeling, Ken Ewens, Harold
Roe, Linda Ambrose, Carol Norman, Vanessa
Cooper
1. OPENING OF THE MEETING
THE TOWNSHIP OF ORO- MEDONTE
ORO- MEDONTE ENVIRONMENTAL GROUP
ADVISORS (OMEGA)
MEETING MINUTES
Council Chambers
*A digital recording of the meeting is availabe*
Councillor Coutanche assumed the Chair and called the meeting to order.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
Motion No. OMEGA091119 -01
Moved by Drake, Seconded by Kennedy
It is recommended that the agenda for the Oro Medonte Environmental Group
Advisors meeting of Thursday, November 19, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: IN ACCORDANCE WITH THE ACT"
None declared.
Page 1 of 6
Page 29 of 137
Agenda Item 9d) Minutes of OMEGA meeting held on November 19, 2009.
OMEGA minutes of meeting held on Thursday, November 19, 2009.
4. MINUTES OF PREVIOUS MEETING:
a) Minutes of the OMEGA meeting held on September 17, 2009.
Motion No. OMEGA091119 -02
Moved by Martensson Hemsted, Seconded by Bosomworth
It is recommended that the minutes of the OMEGA meeting held on
September 17, 2009 be adopted as printed and circulated.
5. PRESENTATIONS:
a) Zero Waste Simcoe.
Motion No. OMEGA091119 -03
Carried.
Moved by Barlow, Seconded by Fountain
It is recommended that
1. That the powerpoint presentation presented by Councillor Agnew, re:
Zero Waste Simcoe be received.
2. And That Council considers implementing Zero Waste Initiatives at
Township facilities.
Motion No. OMEGA091119 -04
Carried.
Moved by Drake, Seconded by Bosomworth
It is recommended that
1. Council establish an OMEGA Zero Waste Working Group.
2. And That Joshepine Martensson Hemsted and Ruth Fountain be
appointed to the OMEGA Zero Waste Working Group.
Carried.
6. ITEMS FROM PREVIOUS MEETING:
None.
Page 2 of 6
Page 30 of 137
Agenda Item 9d) Minutes of OMEGA meeting held on November 19, 2009.
OMEGA minutes of meeting held on Thursday, November 19, 2009.
7. WORKING GROUP UPDATES:
a) Oro Moraine Working Group, re: Oro Moraine Report Card.
Motion No. OMEGA091119 -05
Moved by Bosomworth, Seconded by McNiven
It is recommended
1. That the update from the Oro Moraine Working Group, re: Oro Moraine
Report Card be received.
2. That OMEGA endorses the work to date by the Oro Moraine Working
Group.
3. And That OMEGA supports the completion of the recommended
indicators.
b) Growth Issues
None.
c) Habitat
None.
Carried.
d) Water Quality Lake Management Working Group, re: Re- vegetation of Ditch
on Barrie Terrace.
Motion No. OMEGA091119 -06
Moved by Martensson Hemsted, Seconded by Edwards
It is recommended that the update from the Water Quality Lake Management
Working Group, re: Re- vegetation of Ditch on Barrie Terrace be received.
And That OMEGA requests that Council considers funding the project as an
environmental initiative in the amount up to $1000.00.
e) Sustainable Agriculture
None.
Carried.
Page 3 of 6
Page 31 of 137
Agenda Item 9d) Minutes of OMEGA meeting held on November 19, 2009.
OMEGA minutes of meeting held on Thursday, November 19, 2009.
8. COMMUNICATIONS:
a) Correspondence dated May 4, 2009 from Holly Lillico, re: Rain Barrels.
Motion No. OMEGA091119 -07
Moved by Shelswell, Seconded by Barlow
It is recommended that
1. The correspondence dated May 4, 2009 from Holly Lillico, re: Rain
Barrels be received.
2. And That the Water Quality Lake Management Working Group
investigates the merits of rain barrels.
b) Correspondence dated October 19, 2009 from James Waterhouse, Kids for
Turtles Environmental Education, re: Bluff's Creek Stream Assessment and
Rehabilitation Program.
The item was deferred until the January 21, 2010 OMEGA meeting.
c) Application for Grant /Subsidy received October 9, 2009 from Bruce Keeling,
Director and Committee Chair, Huronia Woodland Owners Association, re:
Application for Grant/Subsidy, Huronia Woodland Owners Association.
Motion No. OMEGA091119 -08
Motion No. OMEGA091119 -09
Carried.
Moved by Vandergeest, Seconded by Johnson
It is recommended that
1. The Application for Grant /Subsidy from Bruce Keeling, Director and
Committee Chair, Huronia Woodland Owners Association be received.
2. And That the Application for Grant /Subsidy from Bruce Keeling, Director
and Committee Chair, Huronia Woodland Owners Association be
granted in the amount of $4250.00 as an environmental initiative.
Carried.
Moved by Barlow, Seconded by Fountain
It is recommended that
1. OMEGA receives all Applications for Grants or Subsidies no later than
September 1st for consideration at their next scheduled meeting
and failing that, applications will not be considered by OMEGA in that
calendar year.
2. And That notice of this be printed in the Oro Medonte Recreation
Brochure and in the North Simcoe Community News.
Carried.
Page 4 of 6
Page 32 of 137
Agenda Item 9d) Minutes of OMEGA meeting held on November 19, 2009.
OMEGA minutes of meeting held on Thursday, November 19, 2009.
d) Correspondence dated October 15, 2009 from the Lake Simcoe Region
Conservation Authority and adressed to OMEGA's Water Quality /Lake
Management Working Group, re: You're a Watershed Hero!
Motion No. OMEGA091119 -10
Moved by McNiven, Seconded by Shelswell
It is recommended that the correspondence dated October 15, 2009 from
the Lake Simcoe Region Conservation Authority and adressed to OMEGA's
Water Quality /Lake Management Working Group, re: You're a Watershed
Hero! be received.
9. OTHER BUSINESS QUESTIONS
a) Update of lists from October /November 2007.
Motion No. OMEGA091119 -11
Moved by Martensson Hemsted, Seconded by Edwards
It is recommended that the November 2009 Update of Issues
and Opportunities be received.
b) Mandatory training, re: Accessibility Standards for Customer Service.
Training was provided by Vanessa Cooper, Administrative Assistant and
Marie Brissette, Committee Coordinator.
10. NEXT MEETING DATE
Thursday, January 21, 2010 at 7:00 p.m.
Carried.
Carried.
Page 5 of 6
Page 33 of 137
Agenda Item 9d) Minutes of OMEGA meeting held on November 19, 2009.
OMEGA minutes of meeting held on Thursday, November 19, 2009.
11. ADJOURNMENT
a) Motion to adjourn.
Motion No. OMEGA091119 -12
Moved by Drake, Seconded by McNiven
It is recommended that we do now adjourn at 9:50 p.m.
Councillor Mel Coutanche, Co -Chair
Absent
Councillor Terry Allison, Co -Chair
Councillor Sandy Agnew, Co -Chair
Carried.
Marie Brissette, Committee Coordinator
Page 6 of 6
Page 34 of 137
Agenda Item 9e) Robin Dunn, Chief Administrative Officer, re: Proposed 2010
2010 Construction Projects
Resurfacing Projects 314,000
Line 7 Tapering 45,000
Line 10 Eady Sd Rd to County Rd 19 345,900.00
Bass Lake Sd Rd Line 8 to Line9 466,000
Line 1 5/6 Sd Rd to Ridge Road 413,000
Line 3 ditch setback 13,400
Mill St Rail Trail to Lake 56,000
Bass Lake Sd Rd at Line 13 85,000
Line 8 Hill north of HST VR 90,000
Total 1,828,300
Line 11 Rail Trail to Lake 126,000 Remove as 1% Capital
2010 Paving Projects
Line 11 15/16 Sd Rd to Barrie Rd 210,000
Line 11 Mt Rd to Warminster Sd Rd 233,000
Line 5 Vasey Rd to Peter St 156,000
Line 1 Hwy 11 to 5/6 Sd Rd 246,500
Line 8 Warminster Sd Rd to HVR 210,000
Barrie Terrace 20,000
Huron Woods Drive 198,400
Line 9 Hwy 11 to 15/16 Sd Rd 212,300
Line 9 15/16 Sd Rd to Barrie Rd 233,100
Forest Home Rd 169,400
Line 12 15/ /16 Sd Rd to Hwy 11 154,000
Colborne St 21,000
Dunns Line Hill 27,000
Line 10 Culvert Rehab 388,000 Total cost to date 31,319.85
Total 2,478,700
e
Page 35 of 137
Agenda Item 9e) Robin Dunn, Chief Administrative Officer, re: Proposed 2010
MEMORANDUM
To: Mayor And Members of Council
cc:
From: Richard Playfair Fire Chief
Director of Fire Emergency Services
Date: December 12, 2009
Subject: Personal Protective Gear Maintenance Program
INTRODUCTION
BACKGROUND
Page 36 of 137
Proud Heritage, Exciting Future
To better inform Council and provide clarification to the issue of Personal Protective Gear Maintenance
Program the following memo has been developed. It will provide the background to how the Fire Emergency
Services Department previously maintained the protective gear. The identification as to the deficiency in
maintenance of gear and what steps in the process the Fire Emergency Services has done to correct the
situation.
Turn out Gear Cleanina Repair
Early May of 2009 during an unscheduled inspection it was identified that many pairs of turnout gear
were in an unacceptable condition. It was evident that cleaning and repairs had not been performed for
some time. At that time it also was uncovered that approximately 80% of the Departments turnout gear
was being "bagged On further inspection, the condition of the turnout gear in the bags were in even
more need of cleaning and repair.
Investiaated the previous process of cleanina
Once the problem had been uncovered staff reviewed the previous means of maintaining the Personal
Protective Gear and found that gear was only cleaned on request of the firefighter, sent to a cleaning
firm in Barrie, with no developed program in place. Gear was subsequently cleaned in some cases and
returned however in other cases it was cleaned, repaired and failed in the moister barrier test. This
sporadic process became very expensive and within a very short time in the year the personal
protective cleaning budget became exhausted. Therefore, never at any time did all personal protective
gear in the Department receive its annual inspection.
Agenda Item 9e) Robin Dunn, Chief Administrative Officer, re: Proposed 2010
Identified the reason for unmaintained aear
The reason for unmaintained gear was simply put, there was no policy or program for cleaning and
repairing. Firefighters were not informed of the frequency of cleaning or repairing their protective gear
and how many times it must be cleaned. Every station developed on their own that placing it in a bag
was status -quos and the protective gear was left in the bags from one incident to another without
cleaning or inspecting it's condition or cleanliness. Most of the gear in bags were contaminated with
remnants of fire and in some cases a great health concern in terms of bloodborne pathogens.
Initiated the maintenance process
It was quickly identified that we required to develop a program and recall all units for cleaning. The
Department purchased a washer and dryer (as specified by the manufacturers cleaning instructions)
and commenced to clean all turnout gear in the Department. A total of 118 units were washed as per
the manufactures instructions and also complying with NFPA standards.
Initiated a third party insoection process
Immediately a third party was contacted in order to give us an accurate assessment on the condition
of protective gear units. Inservus of North Bay are a highly recognized Company in the business of
personal protective gear inspection. The testing process was conducted over a three day process.
Representatives of Inservus had positive comments about our methods of maintaining and especially
cleaning of the personal protective gear.
Comoilation of results
Inservus attended Oro Medonte Fire Emergency Services Headquarters to perform a Department
wide assessment of the gear. These were the results:
Evaluated for repairs to gear 324 pieces (4 pieces per ensemble)
Tested 228 pieces (114 units)
Failed Vapor Barrier Testing 64 pieces (32 units)
INPUT FROM OTHER RESOURCES
Section 21 Committee recommendations
NFPA Standards (Best Practices)
Occupational Health Safety Act Requirements
INNOTEC Manufacturers Instructions
FINANCIAL
The justification for the $51,250 for additional Bunker gear is to replace all units that were failed during
the testing process
The justification for the $20,000 for Phase I of Bunker Gear Racks to ensure that gear is maintained in
proper order.
1 INTERCONNECTING PROGRAMS 1
Bunker Gear Racks for 3 Stations this year in order to maintain and prevent moister barrier breakdown
and continued contamination of the garments.
2
Page 37 of 137
Agenda Item 9e) Robin Dunn, Chief Administrative Officer, re: Proposed 2010
CONCLUSION 1
The personal protective gear maintenance program is an important Health Safety issue which requires a
constant supervision in order to keep it on track. The cleaning and maintaining of protective gear is the
responsibility of the employer and in turn, ensuring the firefighter that we will provide adequate protection while
they perform their emergency functions. The Oro Medonte Fire Emergency Services has written
documentation on the instructions and the process of maintenance from the Manufacturers and Quality Control
Vendors alike. However, in order to be successful in this endeavor I highly recommend that we must provide a
method of storage of personal protective gear in order to prevent any future breakdown and contamination that
would adversely affect the firefighter.
Submitted By:
Richard Playfair Fire Chief
Director of Fire Emergency Services
-3
Page 38 of 137
S v .j
MANAGEMENT
SYSTEMS
Dec. 10, 2009
Chief,
Agenda Item 9e) Robin Dunn, Chief Administrative Officer, re: Proposed 2010
Chief Richard Playfair
Oro Medonte Fire Dept.
1971 Bond Street. North Bay, Ontario P1B 4V7
Tel.: 705 476 -4022 1- 888- NSERVUS(673 -7887) Fax: 705 476 -6474
inservus @bellnet.ca
24 Hour Emergency Response
At your request Inservus Managements Systems has reviewed your procedures and new policies
implemented over the past year and have found the Oro Mendonte Fire Department to be
compliant to the N.F.P.A. 1851 Standard 2008 Edition.
The procedures and policies should follow the N.F.P.A. Standard for Selection, Care and
Maintenance of proximity and structural firefighting ensembles with the goal of protecting the
firefighters in the performance of their assigned functions; their safety being priority.
These procedures have not been followed in the past which is evident by the condition of the
bunker gear. Unfortunately, several pieces of gear had to be removed from service or retired
prematurely because of poor maintenance and improper storage. The cost to repair some of the
pieces would not justify the length of service the department would receive because of the absence
of a maintenance program.
As an Independent Service Provider (ISP) and Verified By Underwriters Laboratories, we are
certified to do the Annual Evaluations required by the N.F.P.A. 1851 Standard. We have reviewed
the cleaning policies and procedures, which include washing and drying and they are compliant
with the Standard. The maintenance program is on track but the storage issue should be
addressed. These procedures are al cost effective in the long term as well.
All in all we believe the Oro Medonte Fire Department is on the right track.
Yours in Firefighter Safety,
Valerie Croghan
Inservus Management Systems
Page 39 of 137
G/L ACCOUNT
NUMBER DEPARTMENT
1.61.611.221.657
1.65.651.214.738
1.66.664.229.862
1.65.651.209.670
1.66.664.227.860
1.69.690.233.744
1.69.690.221.664
1.69.691.231.673
1.69.693.231.673
1.69.696.231.673
1.69.690.211.709
1.80.803.331.653
1.80.803.339.653
1.66.664.227.860
1.67.671.209.849
1.91.603.111.540
1.91.924.211.673
1.92.915.111.530
1.93.919.211.849
1.77.771.223.728
1.77.771.223.801
1.77.772.209.778
1.78.781.234.761
1.63.631.221.669
1.76.761.111.508
1.76.761.209.753
1.61.665.211.669
1.61.665.111.574
2.69.690.281.910
2.69.690.150.574
2.80.801.281.910
2.80.801.150.574
2.91.911.281.910
CAD's Office
Council
Shared Costs
Council
Shared Costs
Emergency Services
Emergency Services
Emergency Services
Emergency Services
Emergency Services
Emergency Services
Roadways
Roadways
Roadways
Shared Costs
History Association
Parks sports Fields
Parks sports Fields
Recreation Facilities
Programs
Environmental Iniatives
Environmental Iniatives
Environmental Iniatives
Planning
Corp. Services /Clerk
MLE
MLE
CAO's Office
CAO's Office
Emergency Services
Emergency Services
Roadways
Roadways
Parks Recreation
per draft budget 2009/11/18
Conference fees
Promotional items
Performance management
Meeting expenses
Computer Hardware ID card
printer
Tower rentals
Office Supplies
Station 1 repairs
Station 3 repairs
Station 6 repairs
Safety equipment cleaning
Capital Financing construction
Line Painting materials
Hardtop shoulder materials
Computer Hardware
Supplies
Ball Diamond Rentals
Other parks repairs
Ice Rentals
Other Community Events
NVCA Levy
LSRCA Discretionary
Expenses
Consultant Fees
Education/Training
Tickets, Fines
Pound Services
Accessibility Training
Transfer from Reserve
Vehicle Purchases
Transfer from Reserve
Vehicle Purchase
Transfer from Reserve
Vehicle Purchase
TOWNSHIP OF ORO- MEDONTE
2010 BUDGET ADJUSTMENTS
FROM TO
3,400 2,000 -1,400
6,000 5,000 -1,000
20,000 18,000 -2,000
1,200 1,000 -200
28,250 24,550 -3,700
9,000 8,500 -500
1,400 1,200 -200
3,000 2,400 -600
9,500 7,500 -2,000
3,500 2,500 -1,000
8,000 7,000 -1,000
100,000
15,000 0 15,000
21,000 16,000 -5,000
24,550 19,550 -5,000
1,000 200 -800
13,000 14,000 -1,000
7,500 5,000 -2,500
265,000 270,700 -5,700
7,000 2,000 -5,000
161,218 148,777 12,441
51,222 25,454 25,768
10,000 5,000 -5,000
10,000 8,000 -2,000
13,000 10,833 -2,167
16,000 21,000 -5,000
12,000 17,000 5,000
10,000 5,000 -5,000
10,000 -5,000 5,000
60,000 50,000 10,000
60,000 50,000 10,000
30,000 25,000 -5,000
190,000 185,000 5,000
30,000 25,000 -5,000
784,528
784,028
783,828
783,228
781,228
780,228
779,228
679,228
664,228
659,228
654,228
653,428
652,428
649,928
644,228
639,228
626,787
601,019
596,019
594,019
591,852
586,852
591,852
586,852
591,852
581,852
591,852
586,852
591,852
586,852
To December9 2009
CUMULATIVE
TAX LEVY TAX LEVY
IMPACT IMPACT INCR.
792,828 7.80%
791,428 7.78%
790,428 7.77%
788,428 7.75%
788,228 7.75%
7.72%
7.71%
7.71%
7.70%
7.68%
7.67%
7.66%
6.68%
6.53%
6.48%
6.43%
6.43%
6.42%
6.39%
6.34%
6.29%
6.16%
5.91%
5.86%
5.84%
5.82%
5.77%
5.82%
5.77%
5.82%
5.72%
5.82%
5.77%
5.82%
5.77%
\GIL ACCOUNT
NUMBER
2
1.31.3 12.105.460
v
0
W
DEPARTM
parks Recrea OMPF
Corporate Revenues
Transfer from Reserve
e.. 5
TOWNSH{P OF ORO-MEDON1t
2010 BUDGET ADJUSTMENTS
GUM TIV
TAX LEVY TAX LEVY INCR.
FROM TO IMPACT IMPACT_. nsO 5.52°10.
-218,006 -213,000 5,000
Agenda Item 10a) Report No. TS 2009 -36, Jerry Ball, Director of Transportatio...
Report No.
TES2009 -36
Meeting Date:
December 16, 2009
Roll
It is recommended that:
BACKGROUND:
ANALYSIS:
REPORT
Subject:
No Parking Zones on
Lakeshore Road, East and
West of Line 7 South
Proud Heritage, Exciting Future
To: Prepared By:
COMMITTEE OF THE WHOLE Jerry Ball
Motion
R.M.S. File
RECOMMENDATION(S): Requires Action X For Information Onlyu
1. THAT Report No. TES2009 -36 be received and adopted.
2. THAT the Clerk brings forward the appropriate By -Law to prohibit parking along
Lakeshore Road, east and west of Line 7 South.
3. AND THAT the appropriate signage be erected to properly identify these areas.
In October, 2009, Report No. CS2009 -030 was presented to Council recommending a
"No Parking" zone on Black Forest Lane, as well as offering parking at the Bayview
Memorial Park and Line 9 boat launch for winter recreational activities.
Staff was also instructed to investigate other areas where parking could be
accommodated along roadways during the winter months, so as not to interfere with
winter maintenance operations.
Upon review of the existing "No Parking" zones on Lakeshore Road both east and west
of Line 7 South, as well as the areas where parking is permitted, Transportation staff
recommends the following:
Black Forest Lane be restricted to a "No Parking Zone" from the intersection of
Ridge Road West, south and easterly for a distance of 425 metres.
Parking be permitted on the north side of Black Forest Lane, commencing 140
metres from the intersection of Ridge Road West and Black Forest Lane to the
cul -de -sac.
Transportation and Environmental Services December 16, 2009
Report No. TES2009 -36 Page 1 of 3
Page 42 of 137
Agenda Item 10a) Report No. TS 2009 -36, Jerry Ball, Director of Transportatio...
Line 7 South be restricted to a "No Parking Zone" for a distance of 875 metres
northerly from Lake Simcoe, on both the east and west sides of the road.
Lakeshore Road West be restricted to a "No Parking Zone" on the north side of
the road from Line 7, westerly for a distance of 470 metres.
Parking be permitted on the north side of Lakeshore Road West for a distance of
930 metres, commencing 150 metres westerly of the 90 degree corner.
Lakeshore Road West be restricted to a "No Parking Zone" on the north side of
Lakeshore Road from Line 6, south easterly for a distance of 1,720 metres.
Parking be permitted on the north side of Line 11 South commencing at the Girl
Guide camp entrance, southerly for a distance of 150 metres.
Lakeshore Road East be restricted to a "No Parking Zone" on the south side of
the road from Line 13, westerly to Line 12.
Line 12 South be restricted to a "No Parking Zone" on the west side of the road,
from the rail trail south to Lake Simcoe.
Line 12 South be restricted to a "No Parking Zone" on the east side of the road,
commencing 125 metres north of Lakeshore Road to Lake Simcoe.
Lakeshore Road be restricted to a "No Parking Zone" on the north side of the
road from the intersection of Line 12, easterly for a distance of 125 metres.
Parking be permitted on the north side of Lakeshore Road westerly, commencing
125 metres west of Line 13 to 125 metres east of Line 12.
All permitted parking areas will be signed to advise that parking is permitted for
recreational purposes during the winter season.
FINANCIAL:
Signage identifying that parking for winter recreational activities is permitted will need to
be erected in the above -noted locations. Additional "No Parking" signs will also be
required.
POLICIES /LEGISLATION:
By -Law to provide for the restriction and regulation of parking on highways under the
jurisdiction of The Corporation of the Township of Oro Medonte.
CONSULTATIONS:
Chief Municipal Law Enforcement Officer
Director of Corporate Services
Manager of Transportation Services
Transportation and Environmental Services December 16, 2009
Report No. TES2009 -36 Page 2 of 3
Page 43 of 137
Agenda Item 10a) Report No. TS 2009 -36, Jerry Ball, Director of Transportatio...
ATTACHMENTS:
None
CONCLUSION:
The aforementioned areas along Lakeshore Road, east and west of Line 7 South be
included in the By -Law for the restriction and regulation of parking and signed
accordingly.
Also, signage permitting parking for winter recreational activities be erected in the areas
identified within this report.
Respectfully submitte
Jerryl; C.R.S.S.
Director o Transportation and Environmental Services
SMT Approval Comments: C.A.O. Approval Comments:
Transportation and Environmental Services December 16, 2009
Report No. TES2009 -36 Page 3 of 3
Page 44 of 137
Agenda Item 10a) Report No. TS 2009 -36, Jerry Ball, Director of Transportatio...
Page 45 of 137
M.
Agenda Item 10a) rN
1
Page 46 of 137
Agenda Item 10a) Report No. TS 2009 -36, Jerry Ball, Director of Transportatio...
1
s
Page 47 of 137
T+tchP REPORT
Proud Hrrlgpr, ExnNng Fnrurc
Report No.
DS 2009 -076
Meeting Date:
December 12, 2009
Roll
4346 -010- 003 -14800
4346- 010- 003 -14702
BACKGROUND:
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
TOWNSHIP OF ORO- MEDONTE
To: Council
Subject: Zoning By -law
Amendment 2009 ZBA -19 to
2009 ZBA -23 inclusive
(Indian Park Association)
Huronwoods Drive, Oneida
Avenue, Algonquin Trail
(Formerly Oro Township)
Prepared By:
Meghan Keelan, Planner
Motion
R.M.S. Files
D14 39822
D14 39823, D14 39824
D14 39825, D14 39826
RECOMMENDATION(S): Requires Action[] For Information Only[]
It is recommended:
1. THAT Report DS 2009 -076 be received and adopted;
2. THAT Zoning By -law Amendment Applications 2009 ZBA -19 to 2009 -ZBA-
23 for Indian Park Association, Concession 6, Parts of Lot 2 3, Part of Blk
A Plan M -9, Pt of Blk A Plan M -30, Pt of Blk B Plan M -30, Pt of Blk D Plan M-
8, (Former Oro Township) Township of Oro Medonte, on Schedule A16 on
the Zoning By -law 97 -95 (as amended) from the Private Recreation
Exception 114 (PR *114) Zone to the Residential One Exception 113 (R1 *113)
Holding Zone and Residential One Exception 194 (R1 *194) Holding Zone be
approved; and
3. THAT the Clerk bring forward the appropriate By -laws for Council's
consideration.
The purpose of this report is to consider proposed Zoning By -law Amendments
submitted by MHBC Planning on behalf of Indian Park Association. As Council is aware
the Association is in the process of dissolution. As such they submitted applications to
create six residential lots in 2009. All six lots were approved by the Committee of
Adjustment; two lots known as Lots 4 and 5 were approved January 29, 2009 and the
remaining four lots (Lots 2, 3, 13 and 14) were approved on August 20, 2009. Each lot
was approved with a condition requiring a rezoning to permit the intended residential
use. The lots are located within the existing Sugarbush subdivision; four are located on
Huronwoods Drive, one on Algonquin Trail, and one on Oneida Ave. The Sugarbush
subdivision is located south -west of Horseshoe Valley Road and Line 6.
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 1 of 16
Page 48 of 137
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
At this time we are only proposing to proceed with rezoning five of the six lots. Due to
concerns raised at the public meeting, specifically the information that there is
potentially an endangered tree species (Butternut) located on the lot; Lot 2, the most
northerly lot on Huronwoods, will not be considered at this time. The Township and the
applicant are investigating this matter further.
The applicant is proposing residential uses on the lots which were previously used for
private recreation purposes as part of the lands commonly held by Indian Park
Association.
ANALYSIS:
On November 25 2009, a public meeting was held as per the requirements of the
Planning Act to receive comments from members of the public and relevant agencies.
Several residents and the applicant's agent made presentations at the meeting. The
following discussion addresses their public meeting comments and those raised in
correspondence received prior, and subsequent, to the public meeting.
a) Reduced setback from steep slope (23m required, 8m requested)
The applicant has reviewed the existing conditions in the subdivision. As per their letter
dated December 4, 2009, the majority of the existing homes in the subdivision are
located closer than 8m (26.2ft) to a steep slope and in some cases the homes are built
right into the steep slope. Therefore, as there have been no known adverse effects to
date with the homes being sited near and in some cases within the steep slope, the
applicant believes the requested reduced setback is appropriate.
As these lots will be subject to a Holding provision requiring Site Plan Control, the lots
will be undergoing scrutiny (including certified lot grading) during the Site Plan process.
Planning staff are not aware of any problems to date as a result of placing a building
near or within the slopes of the subdivision, and with the requirement for certified lot
grading, it will be ensured that future buildings will be located in a safe manner on the
lots despite the reduced setback.
b) Are the suggested building envelopes large enough to accommodate a septic
system and dwelling unit.
The lot size and building envelopes were reviewed during the consent process. The
building department did not raise any concerns regarding locating a septic system on
the lots. Generally, it is accepted that a dwelling and septic system can be
accommodated on 0.2ha (0.5ac) of lot area, which is why the Residential One (R1)
Zone requires a minimum lot area of 0.2ha. The lot areas of the subject lots range from
0.24ha (0.6ac) to 0.5ha (1.2ac). Therefore they are deemed to have sufficient area to
accommodate a dwelling and septic system. This will also be subject further review and
scrutiny during the building permit stage.
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 2 of 16
Page 49 of 137
1
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
c) Request for an Archeological Study.
Staff recommends that a Holding (H) Provision be placed on the subject lands and that
an Archaeological Study in accordance with the Ministry of Culture requirements be
undertaken prior to the Holding provision being removed. The applicant supports this
condition.
d) Residents raised concerns regarding tree preservation.
Planning Staff and the applicant have recommended that a Holding Provision requiring
Site Plan Control be placed on the lots. Through the Site Plan Control process
Township Staff will be able to review proposals for new dwellings and ensure that trees
are retained on the lots. Ultimately, the Site Plan will be approved by Council and an
Agreement registered on title identifying areas of tree preservation on each lot.
e) Council raised the possibility of implementing Site Plan Control.
At the public meeting, Council suggested that Site Plan Control may be an appropriate
mechanism for addressing residents concerns. Both Planning Staff and the applicant
agree with this suggestion and therefore it is recommended that the lots be rezoned
with a Holding Provision requiring a Site Plan Agreement be entered into and executed
prior to the Holding Provision being removed and a building permit applied for.
f) Council asked Staff to research the covenants of Sugarbush to determine if there
were restrictions on future homes.
The municipality does not record or track covenants for communities. The applicant
confirmed at the meeting that, to their knowledge, there were no covenants restricting
future residential development. Staff was unable to obtain further information in this
regard. Also, as indicated in the Planning Staff report associated with the consent
applications, the lands are designated residential thereby permitting the lots which were
created.
g) Adequate water supply.
During the consent and rezoning processes the Engineering Department was circulated.
No concerns were raised with regard to the ability of the water system to handle the
additional lots.
Since the Public Meeting, Township staff have received other comments in writing and
verbally. These additional concerns are discussed below.
h) Proximity of building envelopes on Lots 4 5 to lots on Seneca Lane.
Lots 4 and 5 are the largest lots proposed by IPA, while they have requested a reduced
setback to the steep slope, they are not reducing the required rear yard setback of 8m
(26.2ft). As per the drawings submitted by the applicant, which identify the surveyed toe
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 3 of 16
Page 50 of 137
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
of slope, the slope starts approximately midway between the road and the rear lot line.
Therefore even with a reduced setback to the steep slope the building envelope is
restricted to the front portion of the lot. Staff have reviewed the surveyed elevations on
the submitted drawing. Near the road, the lots are approximately 102 meters above sea
level. The lots with frontage on Seneca Lane appear to be approximately 120 meters
above sea level. Therefore there is approximately 18m (59ft) between the grade at
ground level of the building envelope area of Lots 4 and 5 and the lots on Seneca Lane.
The maximum building height for dwellings in Zoning By -law is 11m (36ft). Therefore,
the lots on Seneca Lane would be above the potential maximum building height.
i) Infill in Sugarbush.
The Provincial Policy Statement and the Places to Grow Growth Plan considers infill
development and intensification in a designated settlement area as appropriate.
Sugarbush is considered a designated settlement area. Additional lots in a subdivision
with municipal water where septic systems can be accommodated would be a
requirement for appropriate development.
j) Traffic on Horseshoe Valley Road /County Road 22.
The Township cannot comment on the state of traffic on Horseshoe Valley Road, as
Horseshoe Valley Road is a County of Simcoe road. The County was circulated during
the consent process and no comments were received.
k) Access to community mail box.
The Township does not have jurisdiction over the location of mail boxes. The location of
community mail boxes are addressed by Canada Post.
I) Traffic and pedestrian safety on curves of Huronwoods.
The Transportation and Engineering Department reviewed the proposed lots during the
consent process and again during the rezoning application. This department did not
forsee any concerns with access to the roads from the proposed lots. All entrances
would be required to meet Township standards.
m) Trail system
Residents have raised concerns about the possible effect of the lots on the trail system.
The trail system is on private land not owned by the Township. The applicant has
identified that one portion of the trail will need to be and can be realigned. The applicant
has indicated the other proposed lots will not affect any other sections of the private trail
system. Through the implementation of the Site Plan Control process the Township's
best efforts will be made to ensure as many trees are retained as possible thereby
minimizing the impacts to the trails as much as possible.
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 4 of 16
Page 51 of 137
Summary
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
Several concerns regarding Lot 2 were raised at the public meeting. Both Township
staff and the applicant realize that more time is required to address these concerns and
therefore the consideration for Lot 2 is not being brought forward at this time.
Based on the comments received from agencies and residents as well as Staff's review
of the relevant policies (below), it is proposed in order to appropriately address these
concerns that the lots be rezoned to R1 *113 and R1 *194 with a Holding Provision. It is
recommended that the Holding Provision remain in place until the following conditions
have been met:
Archeological Studies completed according to the Ministry of Culture
requirements; and
Site Plan Agreement registered on title addressing tree retention, certified lot
grading, and building location.
FINANCIAL:
Not applicable.
POLICIES /LEGISLATION:
This section will review the relevant planning documents and determine if residential
uses are appropriate on the subject lands.
Township of Oro Medonte Official Plan:
The subject lands are located within the Sugarbush subdivision and are designated
"Residential Sections A4.2.3 and C14.2.2 of the Official Plan address the Sugarbush
settlement area.
Section A4.2.3 speaks to the settlement area strategy for Sugarbush. This policy states
that some growth on municipally owned water system and private septic systems can
occur and that specifically the Sugarbush settlement area is primarily a residential
community.
Single detached dwellings, home occupations, private recreation facilities, Bed and
Breakfast establishments and open space uses are permitted in the "Residential"
designation (C14.2.2). This policy also states that new development in this area should
be serviced by municipal communal water systems and private septic systems;
therefore further residential development was contemplated for this settlement area.
It is therefore the opinion of the Planning Department that the proposed rezonings
conform to the Official Plan.
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 5 of 16
Page 52 of 137
Zonina By -law 97 -95:
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
The land is currently zoned Private Recreation Exception 114 (PR *114), which permits
a recreation center. This exception also set outs a definition of the permitted uses as
accessory to the recreation center and the provision for the use. A dwelling unit
occupied by a caretaker employed by the owners of lots within the subdivision is
permitted.
The applicant is proposing to rezone the lands to Residential One (R1) with exceptions.
Specifically, Lots 3, 13 and 14 would be placed in the R1 *113 H Zone. Lots 4 and 5
would be placed in the R1*194 H Zone.
The requested zones would permit single family detached dwellings, home occupations,
private home daycare and residential care homes. The exceptions are required to
address the unique situations of this older subdivision. The applicant has requested the
existing Residential One Exception 113 (R1 *113) for Lots 3, 13 and 14. The existing
dwellings in this portion of the subdivision are zoned R1 *113. This exception sets out
specific setbacks for dwellings.
The applicant also requires an additional exception zone Residential One Exception 194
(R1*194) for Lots 4 and 5. This exception would impose the same setbacks as the
R1 *113 for a single detached dwelling with an additional exception from the provision
for setback from a steep slope. Section 5.32 of the Zoning By -law requires that all
buildings and structures are setback 23m (75.4ft) from a steep slope. A steep slope is
defined as having an incline greater than 3:1 or 33 The applicant has had a surveyor
verify the location of any slopes on the proposed lots. Lots 4 and 5 have a slope that is
greater than 3:1 which starts approximately midway through the property and climbs
towards the rear lot line. In order to accommodate an appropriately sized building
envelope, the applicant is requesting an 8m (26.2ft) setback from the steep slope. They
have justified this request based on a review of the surrounding residences, wherein
they are located closer and in some cases on the slopes within this subdivision.
The Residential One Exceptions 113 and 194 Zones require a minimum lot area of 0.2
hectares and a minimum lot frontage of 30m. The subject lots have an area ranging
from approximately 0.24 hectares to 0.5 hectares and a range of approximately 37
metres to 96 meters of lot frontage. Therefore, they meet the minimum standards for
the requested exception zones. As discussed the detailed location of the dwelling and
the required septic system would be regulated through the building permit process.
In order to adequately address the concerns raised during the public meeting, Township
staff are requesting that a Holding Provision be placed on the lands. The proposed by-
laws stipulate that the Holding Provision would not be removed until a Site Plan
Agreement had been entered into addressing tree retention, certified lot grading, building
location, as well as the completion of an Archaeological Study on the lots. An
archaeological study is not a standard requirement of the Site Plan process. However,
residents have raised concems regarding the potential for discovering artefacts and
therefore it is included, with the applicant's concurrence.
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 6 of 16
Page 53 of 137
Based on this analysis, the Planning Department has determined that residential uses on
the subject lands would be appropriate with the additional conditions.
County Official Plan
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
In analyzing this Zoning By -law Amendment application, Township staff reviewed both
the County Official Plan currently in effect as well as the Official Plan adopted by County
Council in November 2008.
The current County Plan identifies Sugarbush as a settlement area. As per Section 4.1
of the Plan residential uses are permitted in settlement areas and they are to be the
focus of growth and development.
The County Plan contains General Development Policies and Guidelines which are
found in Section 4.3. These policies are focused more on the design and layout of
proposed developments. The policies which are applicable in this situation require that
proposed developments consider the minimization of removal of natural vegetation, and
the scale and pattern of development being compatible with the character of the existing
area. The proposed lots are similar in size and scale to the surrounding residential lots.
Also with the imposition of a Holding Provision requiring Site Plan Control in the interest
of tree preservation the Township has implemented steps to minimize the removal of
natural vegetation.
The adopted County Plan continues to include the General Development Policies
described above. The adopted Land Use schedule identifies Sugarbush as an "urban
area In this categorization the Plan states that the local level policies apply. Therefore
as it has been determined that the proposal conforms with the local Official Plan, it
conforms with the adopted County Plan.
It is our opinion that the proposed rezonings generally conforms to the policies of both
County Official Plans (approved and adopted).
Provincial Policy Statement
The intent of the Provincial Policy Statement (PPS) is to build strong and healthy
communities while at the same time promoting efficient land use and development
patterns. The PPS has been reviewed in terms of this proposal; the following policies
are pertinent to the application.
Policy 1.1.3.1 "Settlement Areas" states that they should be the focus of growth with
appropriate services. The proposed lots will be serviced by municipal water and private
individual septic systems. These lots are considered development in a settlement area
on appropriate services.
Policy 1.1.3.3 requires planning authorities to identify and promote opportunities for
intensification where it can be accommodated. As discussed in the Township Official
Plan section of this report the Township has identified Sugarbush as a location for
additional limited development as it has municipal water and septic systems can be
accommodated.
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 7 of 16
Page 54 of 137
As per Policy 1.6.4.5 "Sewage and Water Infrastructure" development partial services
(such as the subject application) is permitted provided that it is within a settlement area,
it is within the reserve capacity and site conditions are suitable for the long term
provision of such services. The Township Engineering Department has confirmed that
the municipal water system can accommodate the additional dwellings and will be able
to continue providing water long term. The proposed lots meet and exceed the minimum
lot area standard and therefore are deemed to be of a sufficient size to accommodate
septic systems. Therefore the requirements of the PPS to permit development on partial
services are met.
The proposed Amendment to the Zoning By -law is considered to be consistent with the
Provincial Policy Statement.
Places to Grow
The application has been reviewed with reference to the Place to Grow Growth Plan for
the Greater Golden Horseshoe policies that have been in place since 2006. The Growth
Plan calls for creating complete communities with a mix of residential, recreation and
commercial uses within settlement areas.
Policy 2.2.9 "Rural Areas" of the Growth Plan, directs growth and development to
settlement areas, such as the Sugarbush subdivision. Specifically subsection 2.2.9.3
directs new residential units to areas with approved designation or zoning. As this
parcel is already designated for residential uses it conforms to the policies of the Growth
Plan.
CONSULTATIONS:
County of Simcoe- No Comment
Simcoe County District School Board- No Objection
Internal Departments No Concerns
Public Meeting and Resident Correspondence Comments Recieved
ATTACHMENTS:
Schedule 1:
Schedule 2:
Schedule 3:
Schedule 4:
Schedule 5:
Schedule 6:
Schedule 7:
Development Services
Report No. DS 2009 -076
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
Location Map
Applicant's Proposed Building Envelope Lot 3
Applicant's Proposed Building Envelope Lot 4
Applicant's Proposed Building Envelope Lot 5
Applicant's Proposed Building Envelope Lot 13
Applicant's Proposed Building Envelope Lot 14
Letters received
Meeting Date December 16, 2009
Page 8 of 16
Page 55 of 137
CONCLUSION:
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
The Zoning Amendment application proposes to rezone five lots created by consent
from Private Recreation to Residential One Exception 113 Holding and Residential One
Exception 194 Holding, as the properties are suitable for residential uses but require
further study and analysis to confirm building envelopes. The proposed Zoning By -law
Amendment conforms to the provincial plans, the County Official Plans and the
Townships Official Plan. On this basis, it is recommended that Zoning By -law
Amendment Applications 2009 ZBA -19, 2009 ZBA -20, 2009 ZBA -21, 2009 ZBA -22 and
2009 ZBA -23 be approved and adopted by Council. The amending Zoning By -law
Amendments, which contains an exception to reduce the setback to steep slopes, and
imposes Holding Provision are attached for the Council's reference.
Res»ectfullsubmitted: Reviewed by:
i9
Meghan Keelan, B.E.S
Planner
Glenn White, MCIP RPP
Manager of Planning Services
SMT Approval Comments: 1 C.A.O. Approval Comments:
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 9 of 16
Page 56 of 137
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
SCHEDULE 1: LOCATION MAP
2009 ZBA -19 to 2009 ZBA -23 (Indian Park Association)
Development Services
Report No. DS 2009 -076
Meeting Date December 16, 2009
Page 10 of 16
Page 57 of 137
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Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
SCHEDULE 3: PROPOSED BUILDING ENVELOPE Lot 4
2009- ZBA -20 (Indian Park Association)
Development Services
Report No. DS 2009 -076
L. C
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Meeting Date December 16, 2009
Page 12 of 16
Page 59 of 137
Development Services
Report No. DS 2009 -076
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
SCHEDULE 4: PROPOSED BUILDING ENVELOPE Lot 5
2009- ZBA -21 (Indian Park Association)
,pg
IFW
410 sal
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Meeting Date December 16, 2009
Page 13 of 16
Page 60 of 137
Agenda Item 11 a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
Development Services
Report No. DS 2009 -076
SCHEDULE 5: PROPOSED BUILDING ENVELOPE Lot 13
2009- ZBA -22 (Indian Park Association)
Meeting Date December 16, 2009
Page 14 of 16
Page 61 of 137
p� get B UG
PROPOSE B UILDING
ENVELOPE Lot 14
g;
S CHEDULE
2009- ZBA "23 (Indian Part Association)
Developme port N DS 2009 -076
Report N�•
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Meeting Date December 5 0 °0 6
P 62 of 13
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
SCHEDULE 7: CORRESPONDENCE RECEIVED
2009 ZBA -19 TO 2009 ZBA -23 (Indian Park Association)
Development Services Meeting Date December 16, 2009
Report No. DS 2009 -076 Page 16 of 16
Page 63 of 137
I
MHBC
Itesiaaal and ;Nana: rt■,,;
r. Rvoearer P_r,rl,mmmr
13 Poyntz Street
Barrie, Ontario L4M 3N6
T: (705) 728.0045
F: (705) 728.2010
www.mhbcplan.com
Ian F. MacNaughton
MA, FCIP, RPP
Bernard P. Hermsen
MUDS, BES, MCIP, RPP
Paul R. Britton
BES, MCIP, RPP
W. Brent Clarkson
MA, MCIP, RPP
Tames D. Parkin
BES, MCIP, RPP
l:;:rol M. Wiebe
BES
Kris Menzies
BES, BEd, MCIP, RPP
David A. McKay
BES, MCIP, RPP
Brian A. Zeman
BES, MCIP, RPP
Offices in:
Kitchener
Vaughan
London
Kingston
Barrie
City, Town and Rural Planning
Municipal Plans and Studies
Land Development
Urban Design
Community Planning
Landscape Architecture
Natural Resource
and Aggregate Planning
Expert Evidence and Mediation
Project Management
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
December 4, 2009
Ms. Meghan Keelan, BES
Township of Oro Medonte
148 Line 7 S, Box 100
Oro, Ontario
LOL 2X0
Dear Ms. Keelan:
Re: Indian Park Association
Rezoning Applications
2009 ZBA -18 to 2009 ZBA -23
Further to your memo of December 1, 2009, wherein you requested various
matters to be addressed by December 4, 2009, we would like to provide the
following responses:
1. With respect to justification for a reduction in setback from the steep slope to
8m, we pre consulted with the Planning Department in the spring of 2009
regarding this matter. As discussed at that time, the pre existing situation of
numerous existing residences in Sugarbush being located close to, or within,
the defined steep slope has had no known adverse effect thus far. This
demonstrates that the slopes in the area are stable and the setback of 8m,
which is further than numerous existing residences from the identified steep
slope, is therefore appropriate.
2. Regarding the trail relocation, we are uncertain as to why this is a rezoning
matter. This matter was examined in detail with the Township during the
severance process, at which time a drawing was provided showing the
location of the proposed realigned trail adjacent to Lot 3.
3. With respect to the accommodation of homes and septic systems within the
proposed building envelopes, this matter was considered at the time of lot
creation by the Committee of Adjustment. The Committee of Adjustment
and Township's building department examined the proposed building and
septic envelopes at the time of severance and did not object to the
applications.
4. With respect to tree retention, we would consent to implementing a holding
provision to address this issue. However, it should be noted that lot sizes are
commensurate with neighbouring lot sizes and that clear cutting of the
properties is highly unlikely.
Page 64 of 137
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
5 6 We will address the issues related to Lot 2 under separate cover.
7. With respect to the Phase 1 Archeology Study, a study of this nature cannot be produced
under the current time constraints, however, we would be willing to accommodate this issue
through the use of a holding provision.
As you are aware, lots 4 and 5 have been conditionally approved subject to re- zoning (among
other conditions). You will recall that the conditional period for these lots lapses on January
22, 2010. We are required to complete the appeal period before that time, and as such, we
would respectfully request that the municipality address the Zoning By -laws associated with
Lot 4 and 5 at the next Council meeting. We would also request lots 3, 13 and 14 be considered
by Council. Draft templates of the by -laws were previously provided to the Township to assist
in this regard. We understand and acknowledge that lot 2 requires further consideration and are
therefore not requesting that this lot be considered by Council at this time.
Respectfully submitted,
MHBC Planning
M71
Kris Menzies, BES, BEd, MCIP, RPP
Partner
2
Page 65 of 137
Huron
Ouendat
VIII
Huronia Museum
Agenda Item 11 a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
Mayor Henry Hughes and Council
Township of Oro Medonte
148 Line 7 South
P.0 Box 100
Oro, Ontario
LOL 2X0
Huronia Museum and Huron Ouendat Village
549 Little Lake Park Road
PO Box 638
Midland, Ontario
L4R 4P4
Friday, November 06, 2009
Dear Mayor Hughes;
RE: Indian Park Association: Sugar Bush lot- severance and rezoning.
705 -526 -2844
Fax: 705 -527 -6622
info@huroniamuseum.com
www.huroniamuseum.com
G. Nth r■
nuv 1 i 2009
I would like to know if these properties have had an archeological assessment conducted on them to
ensure that sites are not threatened or destroyed by these new lots. As you know the Diamond Valley
Development applied for and received permission to construct a road right through the middle of the
McCarthy site thereby destroying a very valuable and historic Huron Village. Clearly there is something
wrong with a municipality that claims it has a proud heritage but does nothing to protect the
archeological and historical sites of the Township.
Andrew Hunter surveyed both Oro and Medonte Townships at the tum of the century and compiled
some 150 know sites that can be easily incorporated into the planning process to ensure that sites are
not damaged and destroyed by planning developments and lot severances. I would be delighted to
assist Andrea Leigh or the Historical Committee to put many of these sites into an inventory of known
historic properties. As well, Huronia Museum will be looking into the designation and development of
the Penetanguishene Road Project which will involve heritage properties Dated along this historic
corridor. We want to work co- operatively with Council, staff and the community to ensure that our
collective heritage is preserved. I hope that 1 can count on your support to see this objective achieved
for the Township of Oro- Medonte.
I can be reached at 526 -2844 at the Huronia Museum Monday through Friday. I look forward to hearing
from you.
Yours Sincerely,
Jamie Hunter
Director /Curator
Huronia Museum
Page 66 of 137
Agenda Item 11 a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
Neil and Brenda Knelsen
142 Huronwoods Rd RR#4
Coldwater, Ontario
November 22, 2009
Oro Medonte Council
148 Line 7 South
Oro Medonte, Ontario
Dear Council:
"NOV) 4 LU09
We would like to express our opposition to the proposed zoning bylaw 2009- ZBA -18 to 2009
ZBA-23
Our main concern has to do with the fact that the sugarbush community has only one entrance
and exit, located at the intersection of the 6 Line and County road 22.
We have lived here for 9 years and on several occasions we have been denied access to sugarbush
for various reasons, ranging from car accidents at the 6' line and County rd 22 to slippery roads
leading to a backup of vehicles attempting to climb the hill heading west towards Craighurst.
We feel very strongly that until there is a secondary year round access road built into this
community, it just isn't safe to allow any more development.
Can the Township take on this liability and allow more families to move here? Knowing that
emergency services such as Fire Police and Ambulance will not be available at all times.
Our other main concern has to do with the Municipal water system. We have yet to receive a
response to our questions regarding our aquifer levels and water supplies. We requested in our
last letter to Council, dated Aug 15` 2009 and received by the Township on the 17 of August
2009 that we receive some assurances that the water supply is adequate and that any new
development here would be required to fund any upgrades necessary.
We are not against future development here. However, we will examine any and all legal options
available to us should the re- zoning of these six lots be allowed, until our questions have been
answered and the Township opens another access road.
We would also like to request that we be notified of the decision regarding this matter.
Thank yo i r yo time.
Sincere
Neil and Brent- nelsen
t\0 t
`GYIh� NAi tAtc
Page 67 of 137
Agenda Item 11a) Report No. DS 2009 -76, Andria Leigh, Director of
Development...
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Agenda Item 11a)- Report No. DS 2009 -76, Andria Leigh, Director of
Development...
Ann Budge
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Report No.
DS2009 -077
Meeting Date:
December 16, 2009
Roll
It is recommended that:
BACKGROUND:
ANALYSIS:
Agenda Item 11b) Report No. DS 2009 -077, Andria Leigh, Director of
Developmen...
REPORT
Proud Heritage, Exciting Future
To: Prepared By:
Committee of the Whole Andria Leigh
Subject:
Certificate of Maintenance and
Final Acceptance
(Underground Works) and
Certificate of Substantial
Completion and Acceptance
(Aboveground Works) for
Laurel View Homes (HV) Inc.
Registered Plan M -741
Motion
R.M.S. File
D12 10864
RECOMMENDATION(S): Requires Action X For Information Only
1. THAT Report No. DS2009 -077 be received and adopted;
2. THAT the Township issue the Certificate of Substantial Completion and Acceptance
(Aboveground Works) and the Certificate of Maintenance and Final Acceptance
(Underground Works) for Landscapes Phase 1 being Laurel View Homes (HV) Inc. both
dated December 4, 2009, Registered Plan M -741;
3. THAT the Clerk bring forward the appropriate By -laws for Council's consideration; and
4. THAT the Developer be notified of Council's decision.
The Township of Oro Medonte entered into a Subdivision Agreements with Laurel view Homes
(HV) Inc. in February 2003 consisting of sixty six (66) lots on Landscapes Drive, Tanglewood
crescent, and Oakmont Avenue.
In May 2003 the Township authorized the issuance of a Certificate of Substantial Completion
and Acceptance (Underground Works). With the issuance of that certificate the Developer's
two (2) year maintenance period began. The Township's Engineering Consultant, AECOM, is
now recommending the issuance of the Certificate of Maintenance and Final Acceptance
(Underground Works). The developer has now completed the required two (2) year
maintenance period for the Underground Works in accordance with the Subdivision Agreement.
DEVELOPMENT SERVICES December 16, 2009
Report No. DS2009 -077 Page 1 of 2
Page 73 of 137
Agenda Item 11b) Report No. DS 2009 -077, Andria Leigh, Director of
Developmen...
The Township's Engineering Consultant, Aecom, completed an inspection of the development
on October 5, 2009 and is recommending the issuance of the Certificate of Maintenance and
Final Acceptance (Underground Works).
In addition, AECOM, is recommending the issuance of the Certificate of Substantial Completion
and Acceptance for the Aboveground Works. With the issuance of the certificate, the
Developer's two (2) year maintenance period will begin in accordance with the Subdivision
Agreement.
Based on the Township's assumption of the underground works, AECOM, the Township's
engineering consultant, is also recommending the reduction in the letter of credit currently being
held by the Township from 494,904.72 to 142,694.69 which consists of the required 10%
holdback for the completed works.
Upon confirmation of receipt of the required Statutory Declaration that all accounts for works
and material have been paid, staff will then recommend the reduction in the above securities.
FINANCIAL:
n/a
CONSULTATIONS:
Manager of Transportation and Environmental Services
AECOM
ATTACHMENTS:
None
CONCLUSION:
The above noted certificates for Laurel View Homes (HV) Inc. are in compliance with the
subdivision agreement and therefore the issuance of the certificates is considered appropriate.
With the issuance of the Certificate for the Underground Works, the Township will be
responsible for this maintenance.
Respectfully submitted:
Andria Leigh, MCIP,'RPP
Director of Development Services
SMT Approval Comments: C.A.O. Approval Comments:
DEVELOPMENT SERVICES
Report No. DS2009 -077
t
December 16, 2009
Page 2 of 2
Page 74 of 137
Brawl Mndt4,r, L.n tHau Fmam
Report No: DS 2009 -078 To: Council
Meeting Date:
December 16, 2009
Roll
4346- 020 004 -1370
RECOMMENDATION(S):
It is recommended that Council:
BACKGROUND:
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
TOWNSHIP OF ORO- MEDONTE
REPORT
Subject: Plan of Subdivision and
Zoning By -law Amendment
2008 SUB -01 and 2008 ZBA -13
(Andersen)
Part of Lot 5, Concession 14,
9733 Highway 12
Requires Action
X
For Information Only
Prepared By:
Steven Farquharson, B.URPL
Intermediate Planner
Motion
R.M.S. File
Di 2 -38706
D14 -38707
1. THAT Report DS 2009 -078 Re: Draft Plan of Subdivision and Zoning By -law Amendment
Applications 2008 SUB -01 and 2008 ZBA -13 for Connie Andersen, Part of Lot 5,
Concession 14 (Oro), Township of Oro Medonte, be received and adopted;
2. THAT Draft Plan Approval for the lands proposed to be subdivided by Connie Andersen
and the draft plan conditions set out in Attachment #2 to this report be granted;
3. THAT cash -in -lieu of parkland as part of the subdivision approval process be accepted by
the Township;
4. THAT Zoning By -law Amendment Application 2008 ZBA -13, Part of Lot 5, Concession 14
(Oro), Township of Oro Medonte that would rezone lands from the Agricultural /Rural
Exception 15 (A/RU *15) Zone to the Residential One Hold (R1(H)) and Open Space (OS)
Zones on Schedule A21 of Zoning By -law 97 -95, be approved; and
5. THAT the Zoning By -law be subject to a Holding (H) Provision, removal of which shall only
be completed after execution of the appropriate Subdivision Agreement being entered into
with the Township.
The purpose of this report is to consider proposed Plan of Subdivision and Zoning By law
Amendment applications submitted by Rudy and Associates Ltd and Morgan Planning and
Development Inc. on behalf of Connie Andersen, and to make recommendations to Council as to the
disposition of the planning matters. This report reviews the comments made by agencies and
members of the public with respect to the applications for a proposed plan of subdivision. A further
intent of this report is to provide Council with recommendations on the applications for development.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 1 of 14
Page 75 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
As Council will recall, the Andersen application is seeking approval for a Zoning By -law Amendment
that places the lands in the Residential One Hold zone, and a Plan of Subdivision application that
would allow for the creation of 22 new residential lots.
Each of the 22 lots will front on a new public road that extends from the abutting the Draft Plan
Approved (Homire) subdivision, which has access to Warminster Sideroad and Townline. The
minimum lot frontage is 30 metres and each of the lots will have a minimum lot area of 0.2 hectares
(0.49 acres). A reduction of the Plan of Subdivision is attached to this report as Attachment #1. Each
of the proposed lots will be serviced by private septic systems and municipal water.
Adjacent land uses to the north include an institutional building and municipal park with additional
residential lots within the Warminster Settlement Area. The proposed 22 lots are to be accessed via
the proposed westerly extension of Merrington Avenue which is currently being constructed through
the abutting Homire Subdivision.
The total landholding of the proposed plan of subdivision is 5.54 hectares (13.6 acres), located south
of Warminster Sideroad having approximately 90 metres of frontage on Highway 12. There is
currently an existing dwelling, which the applicant owns at the south -west corner of the property that
has access to Highway 12. The proposed plan of subdivision is currently vacant. The proposal for the
twenty -two residential lots, is located within a Rural Settlement Area designation as found the
Township Official Plan. The lots are proposed to have frontages ranging from 30.0 metres to 75.51
metres and lot areas ranging from 0.20 hectares to 0.30 hectares.
ANALYSIS:
The subject property is located in the south east quadrant of the Warminster Settlement Area, the
draft plan lands are approximately 5.5 hectares (13.6 acres) of land from the total land holding of
approximately 5.7 hectares (14.2 acres). The existing dwelling has access and frontage on Highway
12, however, the Ministry of Transportation indicated that no access is permitted from the proposed
subdivision to Highway 12. The access to the proposed plan of subdivision will be accessed via the
proposed westerly extension of Merrington Avenue which is currently being constructed through the
Homire Subdivision.
A public meeting was held on March 2, 2009. The plan currently being considered for approval, was
the result of revisions made to address the public and Council comments during the public meeting.
The comments raised at the public meeting related to: the proposed subdivision including a walkway
which would provide connection to the adjacent municipal park to the north. After considering various
options, Staff proposed placing the walkway along the north- eastern limit of the proposed subdivision.
The future extension of the walkway would not affect the playing area of the baseball diamond, and
would end at Warminster Sideroad. It would also allow for the proposed lots to maintain the minimum
required frontage and area as required by the Zoning By -law. The proposed walkway location would
allow for the creation of the 22 residential lots to be maintained. It is also recommended that the
walkway be fenced in order to provide a separation for both the baseball diamond and the residential
lot municipally known as 1945 Warminster Sideroad. Council concurred with staff in determining that
this opinion for a walkway would be the most beneficial in meeting the needs of the Township and the
future residents of the subdivision.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 2 of 14
Page 76 of 137
FINANCIAL:
Not applicable.
POLICIES /LEGISLATION:
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
The owners of the abutting Homire Subdivision (2063334 Ontario Inc) submitted written
correspondence at the public meeting which stated that they wanted the applicant to enter into a cost
sharing agreement to properly address the issues of upgrading to the Warminster water services,
stormwater management, and road connection. The applicant has indicated that cost sharing would be
arranged with the adjacent developer to ensure that the cost are proportionally paid for joint use of the
municipal street. To date, Township Staff are unaware of any specifics related to a cost sharing
agreement between the applicant and 2063334 Ontario Inc (Homire). However the applicant has
requested that a cost sharing agreement be included as a draft plan condition, which will address the
issues of servicing (water and road).
A traffic impact report was also completed by Tatham Associates Ltd and reviewed by the
Township which indicated that the volume of traffic that will be generated from the proposed 22 lots
would have no concerns in relation to increase traffic on municipal roads.
The lands are proposed in the future to have a Residential One (R1) Zone, which is consistent with
the existing residential lands in the settlement area, all of the proposed lots would comply with the lot
frontage and lot area requirements of this zone.
Township of Oro Medonte Official Plan:
The subject lands are presently designated "Rural Settlement Area" by Schedule "A" of the Official
Plan. The Rural Settlement Area designation provides for limited residential growth by Plan of
Subdivision on municipal water and private septic services, as proposed by this application.
Warminster is a rural service centre and is serviced by a municipal water system that is capable of
being expanded at the owner's expense. Permitted uses on lands designated Rural Settlement Area
on the schedules to the Official Plan are "low density residential, small scale commercial uses that
serve the needs of the settlement area and surrounding rural area, small scale industrial development
in the form of repair garages, warehouses, workshops or manufacturing and /or processing fabrication
plants, institutional uses such as schools, places of worship, community centres, libraries and similar
uses
In analyzing the proposed plan of subdivision, Staff reviewed the County of Simcoe Official Plan,
Provincial Policy Statement and Places to Grow legislation. With the subject lands being located
within an identified settlement area, as such, the proposed plan of subdivision and rezoning
constitutes a permitted use in accordance with the Rural Settlement Area policies of the Official Plan
and is consistent with the County of Simcoe and Provincial policies.
Zoning By -law
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 3 of 14
Page 77 of 137
The subject property is presently zoned Agricultural /Rural Exception 15 (A/RU *15) Zone by Zoning
By -law No. 97 -95. The proposed rezoning would rezone the lands from A/RU *15 Zone to Residential
One (R1) Zone to reflect the intended use of the lands.
It is also proposed to zone the property to Residential One Hold (R1 (H)) Zone. There are no
exceptions required to the zone standards for the proposed residential lots. The subject lands are
also proposed to have the Open Space (OS) Zone, which will recognize proposed walkway along the
north- eastern limited of the proposed subdivision abutting Lot 1. The walkway will provide connection
through the municipal park (Danny McHugh Park), abutting to the north and finally leading to
Warminster Sideroad. The Holding provision that shall not be lifted until a Subdivision Agreement has
been entered into between the Township of Oro Medonte and Developer.
Plan of Subdivision
A comprehensive review of all of the supporting reports and the agency comments has been
undertaken as part of the process of developing a series of draft plan conditions that would apply to
the plan of subdivision.
While many of the draft plan conditions are standard conditions, there are a number of unique
conditions that are intended to ensure that the specific recommendations of the NVCA and Ministry of
Transportation and related to stormwater management and servicing are implemented.
It should be noted that the conditions require either a 5% land dedication for parkland or cash -in -lieu
of parkland. The draft plan has not provided a parkland block. Through consultation with the Director
of Recreation and Community Services, Shawn Binns, it would be more appropriate for the Township
to collect cash -in -lieu of parkland. Site visits occurred with Township staff and the applicant and it
was determined that the municipal park located adjacent to the north of the proposed plan of
subdivision would serve as parkland for the subdivision.
CONSULTATIONS:
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
Supporting documentation was submitted in support of the proposed development and circulated to
internal Township Departments and relevant external agencies.
The following are the technical reports completed to support the proposed residential plan of
subdivision:
Land Use Planning Report (Rudy and Associates Ltd.)
Transportation Review (C.C. Tatham Associates Ltd.)
Functional Servicing and Stormwater Management Report (C.C. Tatham Associates Ltd.)
Draft Plan of Subdivision (C.T. Strongman Surveying Ltd.)
Hydrogeological Evaluation (Ian D. Wilson Associates Limited Consulting Hydrogeologists)
The Stage 1 -2 Archaeological Assessment (Archaeological Assessments Ltd)
The plan of subdivision and related reports were circulated to internal and external agencies with the
following written responses having been received:
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 4 of 14
Page 78 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
Nottawasaga Valley Conservation Authority No objection to the proposed amendments, permit
required prior to final approval of the subdivision. The Township of Oro Medonte relies upon the
Nottawasaga Valley Conservation Authority (NVCA) to provide advice and recommendations on
environmental matters. As part of their role, the NVCA reviews the majority of applications submitted
pursuant to the Planning Act.
Following the submission of various revised plans and technical studies, the NVCA provided a
commenting letter to the Township of Oro Medonte dated November 24, 2009. This correspondence
included draft plan conditions that they requested be included as part of the draft plan approval.
On the basis of the above, the NVCA is supportive of the approval of the requested Draft Plan of
Subdivision and Zoning By -law Amendment.
Ministry of Transportation- Following the submission of various revised plans and technical studies,
the MTO provided a commenting letter to the Township of Oro Medonte dated February 17, 2009. No
concerns were raised in regards to the proposed plan of subdivision and rezoning on the subject
lands. The Ministry of Transportation (MTO) have included that all the lots that are within 45 metres of
Highway 12 property limits and within a 180 metres radius of the intersection of Highway
12/Warminster Sideroad will require Building and Land Use permits from MTO. All structures that are
above and below ground must be setback a minimum of 8 metres form the Highway 12 property
limits. They have also stated that if the existing dwelling on the property is to be severed from the
plan of subdivision, that the existing entrance on Highway 12 be abandoned and a new entrance be
obtained using the municipal road within the subdivision.
On the basis of the above, the MTO is supportive of the approval of the requested Draft Plan of
Subdivision and Zoning By -law Amendment.
Ministry of Environment- The Township circulated the proposed applications to the Ministry of
Environment (MOE) for review and comment. In a correspondence letter received from the MOE on
November 17, 2009, they do not review or prepare comments for new planning proposals under the
new municipal planning review.
On this basis, the MOE did not provide any comments or concerns in relation to the proposed Plan of
Subdivision and rezoning applications.
AECOM- The Township received comments on December 2, 2009, in regards to the proposed plan of
Subdivision. These comments mainly address issues of servicing of municipal water, and pedestrian
walkway. These concerns have been included as part of the draft plan conditions for the proposed
subdivision.
Ministry of Culture- As part of the application process the applicant was required to complete an
archaeological assessment on the subject lands to ensure that no archaeological remains are found
on the site. In correspondence received from the Ministry of Culture on September 28, 2009, states
that they are satisfied with the archaeological assessment and that it meets the Ministry
requirements.
County of Simcoe Following the submission of various revised plans and technical studies, the
County provided a commenting letter to the Township of Oro Medonte dated October 19, 2009,
stating they have no comments in regards to the proposed plan of subdivision.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 5 of 14
Page 79 of 137
On the basis of the above noted agencies commenting on the application and providing their
recommendations respecting the Draft Plan of Subdivision and the Zoning By -law Amendment, it is
staff's opinion that development can proceed as proposed. All of the issues discussed above have
been included within the Draft Plan Conditions (Attachment #2) and the Zoning By -law Amendment,
as required.
ATTACHMENTS:
Attachment #1 Proposed Draft Plan of Subdivision
Attachment #2 Proposed Draft Plan Conditions
CONCLUSION:
The proposed Draft Plan of Subdivision and Zoning By -law Amendment would provide a residential
development within the Warminster Settlement Area in accordance with the policies of the Official
Plan. The proposed Zoning By -law Amendment would rezone the lands to Residential One Hold (R1
(H)) and Open Space (OS) Zones which meets to the general intent of the Official Plan. On the basis
of the above, it is recommended that Council approves the Draft Plan of Subdivision 2008 SUB -01
and associated Draft Plan conditions and also Zoning By -law Amendment 2008- ZBA -13 with a
Holding provision.
Respectfully submitted:
Steven F quharson, B.URPL
Intermediate Planner
SMT ADDroval Comments: C.A.O. Aooroval Comments:
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
Reviewed by:
Glenn White, MCIP, RPP
Manager of Planning Services
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 6 of 14
Page 80 of 137
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Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
No. Conditions
ATTACHMENT 2:
PROPOSED DRAFT PLAN CONDITIONS
The Township of Oro Medonte's conditions to final plan approval for registration of this Plan of Subdivision are
as follows:
1. That this approval applies to the draft plan prepared by RUDY Associates Ltd dated November 30,
2009 in Part of Lot 5, Concession 14, former Medonte, Township of Oro Medonte which shows a total
of 22 single detached residential lots, 1 pedestrian walkway block (Block 25), 2 0.3 metre reserves
(Block 23 -24).
2. That the owner include in all offers of purchase and sale a clause advising prospective purchasers that
pupils from this development attending educational facilities operated by the Simcoe Muskoka Catholic
District School Board may be transported to accommodated in temporary facilities out of the
neighbourhood school's area.
3. That the owner agrees to include in all offers of purchase and sale a statement that advises the
prospective purchaser that the public schools on designated sites in the community are not guaranteed.
Attendance at schools in the area yet to be constructed is also not guaranteed. Pupils may be
accommodated in temporary facilities and /or directed to schools outside of the area.
4. That the owner agrees to include in all offers of purchase and sale a statement that advises the
prospective purchaser that school busses will not enter cul -de -sacs and pick up points will generally be
located on through streets convenient to the Simcoe County District School Board. Additional pick up
points will not be located within the subdivision until major construction activity has been completed.
5. That the draft plan approval of the development is for a period of three (3) years. The owner shall apply
for any extension at least sixty (60) days prior to the lapsing.
6. That the owner agrees to satisfy all the requirements, financial and otherwise of the Township of Oro
Medonte.
7. That the road allowances included within this draft plan of subdivision shall be dedicated as a public
highway without monetary consideration and free of all encumbrances.
8. That the 0.3 metre reserve (Block 24) included within this draft plan of subdivision shall be conveyed to
the Township of Oro Medonte without monetary consideration and free of all encumbrances.
9. That prior to final approval, a 0.3m reserve extending across the entire highway frontage (with the
exception of the existing entrance to severed lot, i.e. Block 23) be conveyed by deed, free and clear of
all encumbrances, to the Ministry of Transportation.
10. That the road allowances within this draft plan of subdivision shall be named to the
satisfaction of the Township of Oro Medonte.
11. That prior to final approval the appropriate zoning shall be in effect for this subdivision, in
accordance with the provisions of the Planning Act.
12. That the owner shall enter into a subdivision agreement with the Township of Oro-
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 8 of 14
Page 82 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
Medonte, agreeing to satisfy all conditions, financial and otherwise, of the Township of Oro Medonte.
13. That the subdivision agreement between the owner and the Township contain phasing
arrangements to the satisfaction of the Township.
14. That the Owner agree in the Subdivision Agreement to make satisfactory arrangements for
the construction of a mail facility, if required, to the satisfaction of the Township of Oro Medonte with
confirmation received from Canada Post.
15. That the Owner carries out an appropriate archaeological assessment to the satisfaction of
the Ministry of Culture.
16. That such easements as may be required for utility or drainage purposes shall be
granted to the appropriate authority.
17. That prior to final approval, an amended Certificate of Approval from the Ministry of Environment be
obtained with respect to ownership and operation of the storm water facilities.
18. That the Ministry of Environment receive a fully executed copy of the subdivision agreement to ensure
that conditions are being fulfilled.
19. That prior to final approval, a plan or plans shall be prepared to the satisfaction of the Township
Engineer showing:
a) drainage control measures,
b) general lot grading including existing and proposed elevations,
c) building envelopes
d) erosion control measures
e) location and type of drinking water supply.
These approved plan(s) will form part of the Subdivision Agreement with the Township.
The consultant may be required to check the elevations of the building footings, prior to further
construction, to ensure conformity with the approved plans noted above.
The consultant may be required, prior to the issuance of a Final Inspection Report, to certify in writing
that the installed works have been carried out in accordance with the approved plans.
20. That prior to any site alteration and final plan approval, the following shall be prepared to the
satisfaction of the Nottawasaga Valley Conservation Authority and the Township of Oro Medonte:
A detailed Storm Water Management Report;
An Erosion Control Plan; and,
A detailed Grading Plan.
21. That the owner shall agree in the Subdivision Agreement, in wording acceptable to the Nottawasaga
Valley Conservation Authority, to carry out or cause to be carried out the recommendations and
measures contained within the plans and reports set out above.
22. That the owner shall agree in the Subdivision Agreement, in wording acceptable to the Nottawasaga
Valley Conservation Authority, to ensure that any storm water management facilities and sediment and
erosion control measures will be in place prior to any site alteration.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 9 of 14
Page 83 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
23. That the owner shall agree in the Subdivision Agreement to engage a qualified
professional to certify in writing that the works were constructed in accordance with
the plans, reports and specifications, as approved by the Nottawasaga Valley Conservation Authority.
24. That easements required for storm water management and drainage purposes be granted to the
appropriate authority.
25. That prior to any site alteration in a regulated area, a permit under the Conservation Authorities Act will
be obtained from the Nottawasaga Valley Conservation Authority
26. The owner shall agree, prior to final plan approval, to pay all development fees to the conservation
authority as required in accordance with the NVCA's fees policy, under the Conservation Authorities
Act.
27. That the Owner agree to either dedicate to the Township at least 5% of the land to be subdivided as
public parkland or pay cash -in -lieu of parkland to the satisfaction of Council
28. That all streets shall be designed and constructed in accordance with the Township of Oro Medonte's
Engineering Design Standard Specifications and Drawings, to a rural standard (OM -R1). The
Developer shall extend Merrington Avenue westerly from the existing Merrington Avenue within the
Homire Subdivision, through this plan terminating with a cul -de -sac. The costs of all construction will be
at the expense of the Owner.
29. That the Owner shall agree in the Subdivision Agreement, that such easements and land dedications
as may be required for access, drainage, servicing, utilities and construction purposes shall be
designed to the satisfaction of, and granted to the appropriate agencies or authorities, free and clear of
all encumbrances, to the satisfaction of the Township of Oro Medonte and all appropriate agencies or
authorities. Such easements shall be dedicated to the appropriate approval authority at no cost to
anyone but the Owner. The Township requires an easement from the west end of the cul -de -sac to
Highway No. 12 for a watermain servicing connection to the existing system at Warminster Sideroad
and Highway No. 12.
30. A 3.0 metre wide walkway (designed and constructed to Township Standards) lined by chain link
fencing extending from this development to Warminster Sideroad through a Walkway Block and across
Township Parkland, shall be provided. All costs, including but not limited to legal and survey costs, and
construction will be borne by the Owner.
31. That the owner shall agree in the Subdivision Agreement, that a pedestrian walkway connecting
Merrington Avenue to Warminster Sideroad is required and will be contained within Block 25 and the
existing Township Park. This walkway will be 3 metres in width and will be lined with chainlink fencing.
32. That the Owner shall agree in the Subdivision Agreement that the water distribution system for this plan
shall be looped from the existing watermain system in the Homire Subdivision, through this Plan to the
existing watermain at the intersection of Warminster Sideroad and Highway No. 12, and that
allowances shall be made for the future servicing of parcels of land abutting this plan, if deemed
appropriate by the Municipality. All costs, including but not limited to legal and survey costs, will be
borne by the Owner.
33. That prior to final approval, the Owner shall agree in the Subdivision Agreement to prepare and
implement the following to the satisfaction of the Township and all site works shall be in strict
accordance with a Landscape Design Plan depicting a treed buffer along the rear of lots 12 and 13,
which abut Highway No. 12, and as deemed appropriate by the Municipality.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 10 of 14
Page 84 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
34. That the Owner shall agree in the Subdivision Agreement that the services installed by the Owner shall
be in accordance with the standards and specifications of the Township of Oro Medonte, and shall
include stormwater works, adequate pavement widths for roadways, street lighting, regulatory signs,
street name signs, water distribution system with hydrants and any other services or facilities as
required to meet the Township's Standard. Furthermore, the Subdivision Agreement will stipulate that
hydrant markers be placed to the satisfaction of the Municipality.
35. That prior to final approval, the Owner shall agree in the Subdivision Agreement that the streets shall
be named and a municipal numbering system be assigned to the satisfaction of the Township of Oro
Medonte.
36. That the Owner shall agree in the Subdivision Agreement to install, to the satisfaction of the
Township, fencing in accordance with the standards of the Township of Oro Medonte. This may involve,
but is not limited to: privacy fencing along the rear of lots which abut Highway No. 12; and chain -link
fencing along both limits of the walkways.
37. The Owner shall agree in the Subdivision Agreement to contribute a proportionate share of the actual
costs related to the design and construction of a storm water management pond [Block 29] in the
adjacent Homire Subdivision. The storm water management pond was designed to accommodate the
flows from both developments; rather than each development having their own separate storm water
management pond. The Township and Township Engineer will review all costs for inclusion, and
determine the proportionate share based on a per lot basis. The Subdivision Agreement shall provide
that such costs shall be payable prior to the issuance of any building permits within the Owner's Lands.
This payment will be provided to the Homire Developer through the Township.
38. That the Owner shall agree in the Subdivision Agreement to locate a pad for a Canada Post community
mailbox, to be identified on the engineered drawings, to the satisfaction of Canada Post and that prior to
final approval, the Township be advised, in writing, by Canada Post how this condition has been
satisfied.
39. The existing Warminster Water Supply system has current surplus capacity to allow for the connection
of 23 additional lots. Two subdivisions within the boundaries of Warminster are currently draft
approved. The two Developments are the Homire Subdivision (2063334 Ontario Inc.) and the
Warminster Acres Subdivision. Through previous agreement, it was determined that the surplus water
capacity would be split amongst the two subdivisions with 8 lots for the Homire Subdivision (206334
Ontario Ltd.) and 15 lots for the Warminster Acres Subdivision.
These two Developers have initiated upgrades to the current water supply system. The upgrades will
allow for the connection of all proposed lots in these two developments plus other development lands
within the Warminster community. The Township Engineer has designed the upgrades to the entire
water system for a submission to the Ministry of Environment.
The Owner shall agree in the Subdivision Agreement that the Cost Recovery for the Warminster Water
Supply System Upgrades shall be incorporated within the Subdivision Agreement. More specifically, the
Owner shall agree that in addition to any other fees, levies, and charges payable by it to obtain building
permits, the Owner shall pay a proportionate share of the costs of the water supply system upgrades
estimated at $418,000; upgrades to water reservoir and fire pumps estimated at $431,500; and the total
engineering design and administrative costs, and well upgrades. The current costs including the
engineering design, administrative costs, and well upgrades is in excess of $138,000 as of April 2009.
Any reimbursement will be on a per lot basis. The Township shall make its best effort to recover funds
upon the development of additional properties which shall require connection to upgraded water system,
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 11 of 14
Page 85 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
water reservoir and fire pumps. Upon the Township obtaining any cost recovery, this cost recovery shall
be provided to the Developer /Owner.
40. That prior to final approval, the owner shall submit to the Ministry of Transportation for review and
approval a detailed stormwater management report, in accordance with MTO Stormwater Management
Requirements for Land Development Proposals
(htto: /www.mto.aov.on.ca/ enalish /enaineerina /drainaae /stormwater/index.shtml).
41. That prior to the final approval of this plan, the Township is advised in writing by the Simcoe County
District School Board how conditions 3 4 has been satisfied.
42. That prior to the final approval of this plan, the Township is advised in writing by the Simcoe Muskoka
Catholic Separate School Board how condition 2 has been satisfied.
43. That prior to the final approval of this plan, the Township is advised in writing by the Nottawasaga Valley
Conservation Authority how conditions 17 through 22 have been satisfied.
44. That prior to the final approval of this plan, the Township is advised in writing by the Ministry of
Transportation how conditions 9 39 have been satisfied.
45. That prior to the final approval of this plan, the Township is advised in writing by Canada Post how
condition 14 34 has been satisfied.
46. That prior to the final approval of this plan, the Township is advised in writing by
the Township of Oro Medonte how conditions 1 through 42 have been satisfied.
NOTES TO DRAFT APPROVAL
1. It is the applicant's responsibility to fulfill the conditions of Council's approval and to ensure that the
required clearance letters are forwarded by the appropriate agencies to the Township of Oro Medonte,
Planning Department, Administration Centre, 148 Line 7 South, Box 100, Oro, ON LOL 2X0, quoting
Township file number 2008 SUB -01.
2. The Land Titles Act requires all new plans be registered in a Land Titles system if the land is situated in a
land titles division and there are certain exceptions.
3. The Township of Oro Medonte uses a 0.3 metre reserve to notify the public that access to the Municipal
highway will not be granted across the reserve. It should be shown as a block on the final plan outside the
road allowance. Deeds in triplicate conveying this reserve to the Corporation of the Township of Oro
Medonte together with the proposed final plan should be sent to the municipal Clerk.
4. Inauguration, or extension of a piped water supply, or a storm drainage system, is subject to the approval
of the Ministry of Environment under sections 23 and 24 of the Ontario Water Resources Act, R.S.O. 1980.
5. Ministry of Transportation wishes to advise the developer of the following:
(a) MTO Building Land Use permits are required for all lots within 45m of Highway 12 property
limits and within a 180m radius of Highway 12 Warminster Rd.. MTO permits are also required
prior to site grading servicing internal road construction, and for site signs. A new Entrance
permit is required for the severed lot, and an Encroachment permit is required for works within
the Highway 12 ROW. B &LU, Sign and Entrance permit inquiries applications should be
submitted to Ms. Janice Hendrix, Permits Officer in this office (416- 235 5382).
(b) All above and below ground structures, including land uses considered integral to site
operations, must be setback a minimum of 8m from Highway 12 property limits.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 12 of 14
Page 86 of 137
Simcoe County District School Board
1170 Highway 26
Midhurst,ON
LOL 1X0
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
6. Hydro One wishes to advise the developer of the following:
a) the costs of any relocations or revisions to Hydro One facilities which are necessary to
accommodate this subdivision will be borne by the developer
(c) any easement rights of Hydro One are to be respected
(d) the developer should contact the local Hydro One Area Office to verify if any low voltage
distribution lines may be affected by the proposal
7. Nottawasaga Valley Conservation Authority wishes to advise the developer of the following:
a. The NVCA will require a signed off copy of the subdivision agreement prior to the clearance of
draft plan conditions.
8. The final plan approved by the Township must be registered within 30 days or the Township may withdraw
the approval under Section 51(59) of the Planning Act, R.S.O. 1990
9. All measurements in the subdivision final plan must be presented in metric units.
8. Clearances are required from the following agencies:
Corporation of the Township of Oro Medonte
Box 100
Oro Station, Ontario
LOL 2X0
Simcoe Muskoka Catholic District School Board
46 Alliance Blvd.
Barrie,ON
L4M 5K3
Nottawasaga Valley Conservation Authority
8195 8 Line
Utopia, Ontario
LOM 1TO
Ministry of Transportation
Central Region
Corridor Management Section
7th Floor, Bldg. D
1201 Wilson Avenue
Downsview, ON M3M 1J8
Ministry of Culture
400 University Avenue, 4th Floor
Toronto, ON, M7A 2R9
If the agency conditions concern conditions in the Subdivision Agreement, a copy of the relevant section of the
agreement should be sent to them. This will expedite clearance of the final plan.
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 13 of 14
Page 87 of 137
Agenda Item 11c) Report No. DS 2009 -078, Andria Leigh, Director of
Developmen...
9. If final approval is not given to this plan within three years of the draft approval date, and no extensions
have been granted, draft approval shall lapse under subsection 51(32) of the Planning Act, R.S.O. 1990, as
amended. If the Owner wishes to request and extension to draft approval. a written explanation, must be
received by the Township of Oro Medonte Prior to the lapsing date.
Please note that an updated review of the plan, and revisions to the conditions of approval, may be
necessary if an extension is to be granted.
10. When the Zoning By -law is being prepared, reference to this subdivision application OM -file number should
be included in the explanatory note. This will expedite the Township's and other agencies' consideration of
the by -law.
Please be advised that the approval of this draft plan will lapse on December 16, 2012. This approval
may be extended pursuant to subsection 51(33) of the Planning Act, but no extension can be granted
once the approval has lapsed.
If final approval is not given to this plan within three years of the draft approval date, and no extensions
have been granted, draft approval will lapse under Section 51(32) of the Planning Act, R.S.O. 1990. If
the owner wishes to request an extension to draft approval, a written explanation, must be received by
the Township of Oro Medonte sixty (60) days prior to the lapsing date.
Subject to the conditions set forth above, this Draft Plan is approved under
Section 51 of the Planning Act R.S.O. 1990, Chapterl3, as amended.
This day of 2009
Director of Development Services,
Township of Oro Medonte
Development Services Meeting Date December 16, 2009
Report No. DS2009 -078 Page 14 of 14
Page 88 of 137
Report No
DS2009 -079
Meeting Date:
December 16, 2009
Roll
BACKGROUND:
ANALYSIS:
Agenda Item 11d) Report No. DS 2009 -079, Andria Leigh, Director of
Developmen...
REPORT
It is recommended that:
Proud Heritage, Exciting Future
To: Prepared By:
Committee of the Whole Andria Leigh
Subject:
Certificate of Maintenance and
Final Acceptance
(Underground Works) for
Heights of Moonstone —Stage
1, Registered Plan M -679
Motion
R.M.S. File
D12 5873
RECOMMENDATION(S): Requires Action X I For Information Only
1. THAT Report No. DS2009 -079 be received and adopted;
2. THAT the Township issue the Certificate of Maintenance and Final Acceptance
(Underground Works) for Heights of Moonstone (Bachly) Stage 1 being Bachly Investments
Inc. dated December 7, 2009, Registered Plan M -679;
3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and
4. THAT the Developer be notified of Council's decision.
The Township of Oro Medonte entered into a Subdivision Agreement with Bachly Investments
Inc. in June 2000 (By -law 2000 -58) consisting of 59 residential lots (59) lots on Bachly Avenue,
Jennett Drive, Brechin Crescent, and Boyd Crescent.
In September 2000, the Township authorized the issuance of a Certificate of Substantial
Completion and Acceptance (Underground Works) (By -law 2000 -74). With the issuance of that
certificate the Developer's two (2) year maintenance period began. The Township's Engineering
Consultant, AECOM, is now recommending the issuance of the Certificate of Maintenance and
Final Acceptance (Underground Works). The developer has now completed the required two
(2) year maintenance period for the Underground Works in accordance with the Subdivision
Agreement.
The Township's Engineering Consultant, AECOM, completed an inspection of the development
on November 30, 2009 and is recommending the issuance of the Certificate of Maintenance and
Final Acceptance (Underground Works).
DEVELOPMENT SERVICES December 16, 2009
Report No. DS2009 -079 Page 1 of 2
Page 89 of 137
Respectfully submitted:
Agenda Item 11d) Report No. DS 2009 -079, Andria Leigh, Director of
Developmen...
Based on the Township's assumption of the underground works, AECOM, the Township's
engineering consultant, is also recommending the reduction in the letter of credit currently being
held by the Township from 205,304.32 to 134,680.01 which consists of the required 10%
holdback for the completed works.
Upon confirmation of receipt of the required Statutory Declaration that all accounts for works
and material have been paid, staff will then recommend the reduction in the above securities.
FINANCIAL:
n/a
CONSULTATIONS:
Manager of Transportation and Environmental Services
AECOM
ATTACHMENTS:
None
CONCLUSION:
The above noted certificate for Heights of Moonstone Bachly Investments Inc. are in
compliance with the subdivision agreement and therefore the issuance of the certificate is
considered appropriate. With the issuance of the Certificate for the Underground Works, the
Township will be responsible for this maintenance.
Andria Leigh, MCI P", RPP
Director of Development Services
SMT Approval Comments:
C.A.O. Aooroval Comments:
DEVELOPMENT SERVICES December 16, 2009
Report No. DS2009 -079 Page 2 of 2
Page 90 of 137
Agenda Item 11e) Minutes of Site Plan Technical Support Group meeting held on...
Toavns49 of
Proud Heritcue, Exciting Future
Wednesday, December 9, 2009
Present:
Staff Present:
Also Present:
None declared.
THE TOWNSHIP OF ORO- MEDONTE
SITE PLAN TECHNICAL SUPPORT GROUP
MEETING MINUTES
Council Chambers
Andria Leigh assumed the Chair and called the meeting to order.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: IN ACCORDANCE WITH THE ACT"
8:55 a.m.
Mayor H.S. Hughes
Councillor Mel Coutanche
Councillor John Crawford
Andria Leigh, Director of Development Services;
Kim Allen, Chief Building Official; Megan Keelan,
Planner; Marie Brissette, Committee Coordinator
Councillor Sandy Agnew
1. ADOPTION OF AGENDA
a) Motion to adopt agenda
Motion No. SPTSG091209 -01
Moved by Coutanche, Seconded by Crawford
It is recommended that the agenda for the Site Plan Control Technical Support
Group meeting of Wednesday, December 9, 2009 be received and adopted.
Carried.
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of meeting held on November 3, 2009.
Motion No. SPTSG091209 -02
Moved by Crawford, Seconded by Coutanche
It is recommended that the minutes of the Site Plan Control Technical Support
Group meeting held on November 3, 2009 be adopted as printed and
circulated.
Carried.
Page 1 of 2
Page 91 of 137
Agenda Item 11e) Minutes of Site Plan Technical Support Group meeting held on...
Site Plan Control Technical Support Group minutes of meeting held on December 9, 2009.
4. SITE PLAN APPLICATIONS:
a) 2009 SPA -13, Suzanne Caudry
15 Pemberton Lane
Site plan agreement for boathouse.
Motion No. SPTSG091209 -03
Moved by Coutanche, Seconded by Crawford
It is recommended that Application 2009 SPA -13, Suzanne Caudry, 15
Pemberton Lane, being a site plan agreement for a boathouse be received.
Carried.
5. ANNOUNCEMENTS
None.
6. ADJOURNMENT
a) Motion to adjourn
Motion No. SPTSG091209 -04
Moved by Crawford, Seconded by Coutanche
It is recommended that we do now adjourn at 9:02 a.m.
Andria Leigh, Marie Brissette,
Director of Development Services Committee Coordinator
Carried.
Page 2 of 2
Page 92 of 137
Agenda Item 12a) Memorandum correspondence dated December 7, 2009,
Richard P...
MEMORANDUM
To: Mayor and Members of Council
cc: Richard Playfair, Fire Chief; R. Dunn CAO
From: Hugh Murray; Deputy Fire Chief R.M. File
Date: December 7, 2009 Roll
Subject: Firefighters Insurance
Proud Heritage, Exciting Future
The Township of Oro Medonte purchases a Life and Disability insurance plan for the volunteer
firefighters. Under this plan the firefighters receive coverage for Accidental Death and
Dismemberment as well as Short and Long Term Disability.
The plan also includes a "top up" portion to make up for any differences should they be on a Worker's
Safety and Insurance Board [WSIB] claim. The plan also has an optional Off Duty program which the
firefighters can participate, which the majority of our firefighters do.
The current plan is through Volunteer Firemen's Insurance Services[VFIS] which is under written by
Chartis Insurance Company of Canada formerly American Home Assurance Company. The renewal
of our current plan came in at $11,825.00; with the optional coverage for the firefighters at a cost of
$112.00 single or family $175 plus PST.
We received information from the McKee Employee Benefits Administration Ltd. [MEBA] representing
the Provident Agency which is also large provider of insurance for volunteer firefighters. Provident is
under written by Chubb Insurance Company of Canada also a large insurance provider.
We asked MEBA to provide a quote giving us the same coverage or better and received back from
them a quote $9,346.00, again with the optional Off Duty coverage for the firefighters. The Off Duty
rate quote is equal to VFIS at 112.00 for single and $175.00 for family coverage.
By switching to the Provident Plan there would be an annual savings of $2,479.00 while still providing
the firefighters with the same level of coverage.
The cost of the optional coverage is borne by the individual firefighter should they choose to
purchase.
Page 93 of 137
Hugh Murray
Deputy Fire Chief
Agenda Item 12a) Memorandum correspondence dated December 7, 2009,
Richard P...
In summary we would like to pursue the insurance plan proposal submitted by McKee Employee
Benefits Administration Ltd. [MEBA]
i
i r2
Respectful Submitted
2
Page 94 of 137
Agenda Item 12a) Memorandum correspondence dated December 7, 2009,
Richard P...
Summary of Benefits:
f
Both VFIS and Provident are large Insurers of Volunteer Firefighters in North America. Provident in
Canada is largely in both western and eastern Canada while VFIS is largely in Ontario.
VFIS is underwritten by Chats Insurance Company of Canada and Provident is under written by
Chubb Insurance Company of Canada. Both are large insurance providers.
Both plans provide for Accidental Death and Dismemberment of $200,000 and a weekly Disability
Benefit of $1,000 as well as an optional OFF DUTY plan for the firefighters which they may purchase
if they choose to do so.
When disability lasts more than a year Provident's benefit increases by 5% of pre disability
earnings. VFIS indexes by the Consumer Price Index
The VFIS definition of disability says that the individual must be "unable to perform all material and
substantial duties "all" is a very important word, especially for self employed individuals, when there
is no WCB or Group Benefits. With VFIS a disabled individual cannot even answer a business
phone. Provident on the other hand pays based upon the accidental incident and lost income.
Page 95 of 137
Agenda Item 12a) Memorandum correspondence dated December 7, 2009,
Richard P...
Below is a comparison of the OFF DUTY benefits
Benefits
�VFIS.
PROVIDENT
AD &D YES YES
Paralysis 200% of AD &D 290% of AD &D
Seat Belt Benefit 15% of Principal 20% of Principal
Vision Impairment Yes Yes
Time Limit No 12 months
Bereavement $2,000 $2,000
Time Limit No Session Limits No Session Limits
Funpr I Expense $5,000 $5,000
Child Care /Day Care $5,000 max 4 years $5,000 max 4 years
Education $5,000 max 4 years $5,000 max 4 years
Identification $10,000 $10,000
Repatriation $15,000 $15,000
Spouse Training $15,000 $10,000
Weekly Disability YES YES
Waiting Period 7 Day 7 Day
Maximum Time 104 Weeks 104 Weeks
Non Income Earner $100 /wk $100 /wk
Maximum Time 13 Weeks 13 Weeks
Spouse Coverage $100 /wk $100 /wk
Maximum Time 13 Weeks 13 Weeks
Home Vehicle Mod. $15,000 I $15,000
Psychological Therapy $5,000 I $5,000
Rehabilitation $15,000 $20,000
Family Transportation $15,000 $15,000
Felonious Assault 10% of Principal I Principal Sum
4
2
Page 96 of 137
Agenda Item 12b) Report No. FD 2009 -10, Richard Playfair, Director of Fire an...
Report No.
FD 2009 -10
Meeting Date:
Dec 16/09
Roll
REPORT
It is recommended that:
BACKGROUND:
Subject:
FIRE EMERGENCY
SERVICES DEPARTMENT
MASTER FIRE PLAN
Proud Heritage, Exciting Future
To: Prepared By:
Committee of the Whole Richard Playfair
Motion
R.M.S. File
RECOMMENDATION(S): Requires Action X for Information Only
1. Report FD 2009 -10 be received and adopted
2. That Council supports the development of a Five Year Master Fire Plan
3. That Council supports the participation and assistance of the Office of the Fire
Marshal in the Master Fire Plan Committee
4. That the Director of Fire and Emergency Services commence the process of the
development of Five Year Master Fire Plan for the Oro Medonte Fire and
Emergency Services
5. And that the Director of Fire and Emergency Services report back to Council on a
quarterly basis with status updates on the development of the Five Year Master Fire
Plan.
A master fire plan is a strategic blueprint for fire protection and prevention that
addresses local needs and circumstances based upon costs the community can afford.
The Master Fire Plan should include:
A mission statement, values and roles of the Municipality and the Fire
Department.
The necessary programs or projects approved by Council.
Project expenditures that the Public can afford.
Schedules for developing, implementing and maintaining appropriate services.
The master fire plan is the tool for identifying options to provide the desired fire
protection and prevention levels to the community. Ultimately a solid plan will lead to a
more fire safe community with less fire deaths, injuries and property loss.
Fire and Emergency Services December 16/09
Report No. FD 2009 -10 Page 1 of 4
Page 97 of 137
Agenda Item 12b) Report No. FD 2009 -10, Richard Playfair, Director of Fire an...
The master fire plan, presents the programs, the projects, the costs and the schedules
for developing and maintaining a fire protection and prevention system based on the
most effective and efficient methods of delivery that has been accepted and approved
by Council on behalf of the Township of Oro Medonte.
Master fire planning itself is not a new concept. Many Municipalities are successfully
involved in this process.
Master fire planning for both fire protection and prevention allows Council to determine
the best allocation of resources to achieve an acceptable level of services. An
appropriate plan can only be developed under the following conditions.
There must be a clear commitment from Municipal Council of support.
There must be a multi- agency involvement.
Every possible option must be considered.
The community at large must be familiar with the process.
The master fire plan forms the basis of the fire protection and prevention annual budget,
through identification and description of the time phased programs and projects to be
implemented throughout the planning period. The master fire plan must also9 consider
the following factors:
The current and future fire prevention and protection environment and potential
problems by establishing and maintaining a comprehensive data base.
The acceptable life and property risks by setting goals and objectives.
The fire protective and prevention system which provides the level of service
commensurate with the level of risk.
The funding required to implement the master fire plan.
The assignment of authority and responsibility.
The procedures for carrying out and updating the master fire plan.
The master fire plan defines the Township fire environment, identifies problems,
solutions and provides the future direction of the delivery of fire protection and
prevention services.
The plan should also confirm a Council commitment to monitor, evaluate, and revise the
master fire plan annually to improve the Township fire safety on a continuous basis.
In order to keep current with the needs of our community the master fire plan requires
continuous updating to provide a current picture of the Emergency Services.
There are a number of benefits of developing a master fire plan, such as:
Defines by policy of Council the types, level and quality of fire protection and
prevention services to be provided to the citizens of the Township of Oro
Medonte.
Supports risk management objectives by identifying programs and levels of
emergency services.
Improves public relations and promotes interest and direct involvement by the
various stake holders in the Township.
Fire and Emergency Services December 16/09
Report No. FD 2009 -10 Page 2 of 4
Page 98 of 137
Agenda Item 12b) Report No. FD 2009 -10, Richard Playfair, Director of Fire an...
Sets standards of service in which the Fire and Emergency Services must be
capable of providing.
Potentially decreases costs for insurance coverage.
Contributes to a reduction in the number of fires, fire deaths, fire injuries and
property loss.
Makes the best use of available resources.
Provides a mapping of direction to the future.
The overall objective of our Fire Service is to provide the Township of Oro Medonte with
the optimum level of protection and prevention from fire and many other emergency and
health related hazards, while at the same time, ensuring an appropriate level of health
safety for all Oro Medonte firefighters. Research has concluded that a variety of factors
impact on a fire service capacity to fulfill this objective while determining how the
resources should be deployed.
INPUT FROM OTHER RESOURCES:
The Office of the Fire Marshal will provide technical support advice or assistance if
requested, with the development of a master fire plan. Using the Comprehensive Fire
Safety Effectiveness Model which is composed of the following eight (8) criteria:
Impact of fire which is reflected in property loss and traumatic injuries.
Fire Prevention education program effectiveness.
Public attitude towards personal and family protection.
Fire risk based on building type, age and usage.
Compliance with detection capabilities as identified in codes and bylaws.
Built in suppression capabilities.
Intervention response times.
Fire ground effectiveness.
The Fire Marshal's Office in partnership with the following suggested stakeholders could
be used in the Fire Services Review.
A Fire Services Review Steering Committee may consist of the Mayor, Chief
Administrative Officer, Fire Chief, Deputy Fire Chief, a Fire Department member, a
public representative, business representative.
Master Fire Plan Committee may consist of the Mayor, 1 Member of Council, Chief
Administrative Officer, Fire Chief, Deputy Fire Chief, 1 District Chief, 1 Fire Fighter, and
support staff as required, as well as representative(s) of the community deemed
appropriate to conduct the Fire Services Review and develop a Five (5) Year Master
Fire Plan.
Fire and Emergency Services December 16/09
Report No. FD 2009 -10 Page 3 of 4
Page 99 of 137
Agenda Item 12b) Report No. FD 2009 -10, Richard Playfair, Director of Fire an...
The master fire plan, presents the programs, the projects, the costs and the schedules
for developing and maintaining a fire protection and prevention system based on the
most effective and efficient methods of delivery that has been accepted and approved
by Council on behalf of the Township of Oro Medonte.
Master fire planning itself is not a new concept. Many Municipalities are successfully
involved in this process.
Master fire planning for both fire protection and prevention allows Council to determine
the best allocation of resources to achieve an acceptable level of services. An
appropriate plan can only be developed under the following conditions.
There must be a clear commitment from Municipal Council of support.
There must be a multi- agency involvement.
Every possible option must be considered.
The community at large must be familiar with the process.
The master fire plan forms the basis of the fire protection and prevention annual budget,
through identification and description of the time phased programs and projects to be
implemented throughout the planning period. The master fire plan must also9 consider
the following factors:
The current and future fire prevention and protection environment and potential
problems by establishing and maintaining a comprehensive data base.
The acceptable life and property risks by setting goals and objectives.
The fire protective and prevention system which provides the level of service
commensurate with the level of risk.
The funding required to implement the master fire plan.
The assignment of authority and responsibility.
The procedures for carrying out and updating the master fire plan.
The master fire plan defines the Township fire environment, identifies problems,
solutions and provides the future direction of the delivery of fire protection and
prevention services.
The plan should also confirm a Council commitment to monitor, evaluate, and revise the
master fire plan annually to improve the Township fire safety on a continuous basis.
In order to keep current with the needs of our community the master fire plan requires
continuous updating to provide a current picture of the Emergency Services.
There are a number of benefits of developing a master fire plan, such as:
Defines by policy of Council the types, level and quality of fire protection and
prevention services to be provided to the citizens of the Township of Oro
Medonte.
Supports risk management objectives by identifying programs and levels of
emergency services.
Improves public relations and promotes interest and direct involvement by the
various stake holders in the Township.
Fire and Emergency Services December 16/09
Report No. FD 2009 -10 Page 2 of 4
Page 100 of 137
Agenda Item 12b) Report No. FD 2009 -10, Richard Playfair, Director of Fire an...
ANALYSIS:
Master Fire Planning is an acceptable practice in the Fire Service and a finalized plan is
usually designed to project a five -year time frame. It can provide a blueprint for short
term operational items as well as long term planning initiatives. It is highly
recommended that the Master Fire Plan be reviewed and updated each year to ensure
the plan is kept current and considers changing economics, demographics, geography
and service delivery needs. The Master Fire Plan will assist the Oro Medonte Fire and
Emergency Services and Council in the future direction of the Township's Fire Services
as well as the Corporation's budgetary process.
FINANCIAL:
The Master Fire Planning process will involve a number of meetings and potentially
some meeting expenses that can be absorbed in the Fire and Emergency Services
budget. Future costs to implement recommendations in the Five (5) Year Master Fire
Plan will not be known until the Plan has been formalized and determined by Council.
Where possible, implementation costs will be identified in the Master Fire plan.
CONCLUSION:
The Master Fire Plan defines the Township of Oro Medonte's fire environment, potential
problems and provides the future direction of the delivery of Fire Protection and
Prevention services.
It serves as a solid planning foundation. The commitment and support of Council is
necessary for the Master Fire Plan process to be successful.
RECOMMENDATION(S):
1. That Council supports the development of a Five (5) Year Master Fire plan.
2. That the Director of Fire and Emergency Services commence the process of
developing the Five Year Master Fire Plan for the Oro Medonte Fire and
Emergency Services.
Respectfully submitted:
Richard Playfair
Director of Fire and Emergency Services
C.A.O. Approval Comments:
Fire and Emergency Services December 16/09
Report No. FD 2009 -10 Page 4 of 4
Page 101 of 137
Agenda Item 12c) Richard Playfair, Director of Fire and Emergency Services, r...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2009 -175
Being a By -law to Authorize the Execution of an Agreement
for Fire Dispatch Services between the Township of Oro Medonte
and the City of Orillia
and to Repeal By -Law No. 2005 -041
WHEREAS Section 20(1) of the Municipal Act, 2001, R.S.O. 2001, c.25, as amended,
provides that municipalities may enter into agreements with other municipalities for joint
undertakings;
AND WHEREAS Section 116(1) of the Municipal Act, 2001, R.S.O. 2001, c.25, as
amended, authorizes a municipality may establish, maintain and operate a centralized
communication system for emergency response purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, 1997, S.O.
1997, c.4 provides that a municipality may, under such conditions as may be specified
in the agreement, enter into an agreement to receive such fire protection services as
may be specified in the agreement from a fire department situated outside the territorial
limits of the municipality;
AND WHEREAS the Township of Oro Medonte and the City of Orillia are desirous of
entering into an agreement for Fire Dispatch Services;
NOW THEREFORE the Council of The Corporation of the Township of Oro Medonte
hereby enacts as follows:
1. That the Township of Oro Medonte enter into an agreement with the City of
Orillia for Fire Dispatch Services, a copy of which is attached hereto and forms
part of this By -law as Schedule "A
2. That the Mayor and Clerk are hereby authorized to execute the agreement on
behalf of the Corporation.
3. That this agreement comes into effect on the 1 day of February, 2010 and shall
continue in force until the 31 day of December, 2012.
4. That By -Law No. 2005 -041 is hereby repealed in its entirety effective February,
1, 2010.
5. That this By -law shall come into full force and effect on its final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 9 DAY OF DECEMBER, 2009.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2009.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 102 of 137
Agenda Item 12c) Richard Playfair, Director of Fire and Emergency Services, r...
MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE THIS 9 DAY OF
DECEMBER 2009
BETWEEN:
AND:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the "City"
OF THE FIRST PART
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
hereinafter called the "Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, 2001 authorizes the
municipality to establish, maintain and operate a centralized communication system for
emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act,
S.O. 1997, c.4 provides for the entering into of agreements to provide fire protection
services as may be specified in the agreement to lands and premises that are situated
outside the territorial limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into
an Agreement for the City to provide certain fire dispatch services to the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in
consideration of the premises and the mutual covenants and conditions herein
contracted, the Parties hereto do mutually covenant and agree as follows:
1. The Township agrees to install and maintain in the City's fire dispatch
centre at the Township's expense all radio equipment necessary to enable all Township
fire fighters to receive radio communications from the City's fire dispatch centre and to
enable two -way radio communications between all Township fire vehicles and the City
fire dispatch centre.
2. The Township agrees to supply its fire fighters with radio equipment
designed to receive fire call communications from the City's fire dispatch centre.
3. FIRE CALLS: The City agrees to answer fire calls for the Township and to
transmit such fire calls to the Oro Medonte Township Fire Department.
4. OTHER FIRE SERVICE COMMUNICATION REQUIREMENTS: The City
agrees to transmit fire department related messages as required.
Page 103 of 137
Agenda Item 12c) Richard Playfair, Director of Fire and Emergency Services, r...
-2-
5. The Township agrees to pay the City the 1.74 per capita rate for 2010
beginning February 1, 2010 for the service of dispatching the Township fire fighters and
fire apparatus based on the population shown in the current Ontario Municipal Directory
and updated annually during the term of this contract. Adjustments will be made each
subsequent January 1 as per the Consumers Price Index (annual average published
by Statistics Canada each preceding September) until the expiry of the contract on
December 31, 2012.
6. The Township agrees that should fire calls come in simultaneously from
the City and the Township to the City's Fire Hall, the City's call shall have preference.
7. The Township and the City shall each add the other party as an "additional
insured" on their respective General Liability Policies with respect to and arising out of
the operations and responsibilities undertaken by either party under this agreement.
8. The Township covenants and agrees that it will at all times indemnify and
save harmless the City and the members of the Orillia Fire Department or any other
person who may render or attempt to render assistance in the spirit of the Agreement
from all and any liability, claims, actions, suits or demands for damages or otherwise for
or by reason of or arising in any way from delivery of the fire service communications to
the Township.
9. The Township agrees that any cost of any modifications to City
dispatching hardware, the radio equipment, radio transmissions tower, or City telephone
systems which are required to satisfy the needs of the Township shall be assumed by
the Township.
10. In the event that the territory that the fire dispatch services are provided to
in the Township is expanded or reduced, the rates contained in this agreement will be
renegotiated accordingly.
11. The Township agrees to provide a large detailed scale map, street
directory, new subdivision layouts, etc. along with copies of all fire protection
agreements made between other municipalities and ambulance for fire and first aid
protection coverage. The map will be coloured so that the coverage areas agreed to
under the various fire protection agreements mentioned above can be easily identified.
This will be updated as required.
-3-
Page 104 of 137
Agenda Item 12c) Richard Playfair, Director of Fire and Emergency Services, r...
12. The Township agrees to supply in writing the method and level that is
required to page fire calls, practices, ambulance assistance or tiered response or other
required dispatch protocol.
13. This agreement may be terminated by either party upon 90 days written
notice. An appropriate pro- rating of fees would be arranged.
This agreement comes into effect on the 1st day of February, 2010 and
shall continue in force until the 31 day of December, 2012.
Dated at the City of Orillia this
day of 20
THE CORPORATION OF THE CITY OF ORILLIA
MAYOR
CITY CLERK
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
MAYOR, H.S. HUGHES
CLERK, J.D. IRWIN
H: \Legal Affairs \L04 Contracts \Communications \Comm Agrmt Oro Medonte 10- 12.doc
Page 105 of 137
Agenda Item 12c) Richard Playfair, Director of Fire and Emergency Services, r...
MEMORANDUM
To: Mayor And Members of Council
cc:
From: Richard Playfair Fire Chief
Director of Fire Emergency Services
Date: December 14, 2009
Subject: Fire Services Dispatch Changeover
INTRODUCTION
COMPARISON OF SERVICES
Barrie Fire Control
Proud Heritage, Exciting Future
Provides a 3 step dispatch service
Has provided duplicate responses when not necessary
Unanswered radio transmissions
Constant cost increases (MPAC fee increase of .0137cents per capita)
Future dispatch cost increase on new agreement
Only 1 weekly test page
No additional pages for meetings etc.
Nightly all call page at 6:30PM
Less ability to control your own radio system
2 pages for calls
Firehouse for licensing and records management systems
The past several years the Oro Medonte Fire Emergency Services has contracted dispatching through the
Barrie Fire Emergency Services. A formidable working relationship has been developed in past years;
however the direct dispatch services have changed dramatically. Since the Simcoe County Municipal
Agreement to dispatch through the County has placed our Fire Emergency Services in a call cue that is
unlike what it was intended designed or developed to work.
The Simcoe County CERB was designed for Police, Fire, and Ambulance to be offered and dispatched in that
order. At the present, the dispatch in Simcoe County is handled at the County by Paramedics. The calls that
are received are then culled in order of Ambulance, Police and Fire and then sending the call to Barrie Fire
Control thereby placing Fire at a clear disadvantage through the queue system of order, clearly a 3 step
process, placing us behind some 4 -6 minutes in response times.
However, the dispatch from Orillia Fire Emergency Services receives the call from 911 calls directly to Orillia
Fire and out directly to Oro Medonte Fire Emergency Services a direct 1 step process, saving us
approximately 4 -6 minutes in response times.
Page 106 of 137
Agenda Item 12c) Richard Playfair, Director of Fire and Emergency Services, r...
OriIlia Fire Dispatch
Provides a 1 step dispatch service
Provides a full service dispatch
A 3 year agreement with cost increase (2011 20112) based on CPI
Multiple weekly test paging
Additional pages for meetings etc., no extra cost
Nightly call page at 7:OOPM
Man -Down radio call feature connection, no additional costs.
3 pages for calls
No duplication of calls with other Departments
Crysis Licensing for mapping and records management systems
BENEFITS OF CHANGEOVER
The benefits of the changeover are as follows:
Improved response times
Dealing directly with the Chief and Deputy of Orillia
Man down alert system
Improved Automatic Aid Agreements
Improved services and features to the agreement
Mutual Aid benefits enhanced through radio contact
More control over your radio system and requirements
Closer networking with Fire Service neighbors
FINANCIAL IMPLICATIONS
CONCLUSIONS
Submitted y:
Richard Playfair Fire Chief
Director of Fire Emergency Services
2
Page 107 of 137
Ge
All radio equipment is currently owned by Oro Medonte Fire Emergency Services so, no cost is incurred. The
cost of moving the radio system equipment in a seamless fashion from Barrie to Orillia is approximately
$2,000.The shift to Orillia Fire dispatch will require a onetime license fee for Crysis Program of mapping and
records management systems of approximately $27,995 which can be allocated from our 2010 budget line
item for Radio's Pagers. The basic dispatching cost for Orillia Fire to dispatch to Oro Medonte Fire
Emergency Services is $36,600 as reflected in the 2010 proposed budget is an increase of $4,000 over the
2008 Barrie Fire dispatch control.
The cost of radio dispatch from Barrie Fire Control to Orillia Fire Dispatch will greatly improve our ability to
respond in a timely fashion. The changeover is predicted to enhance our networking with neighboring
departments through Automatic Aid and Mutual Aid agreements in place. The ability to provide an improved
service while at the same time ensuring that all responses are addressed and responded to in order to
maximize our ability to be of assistance to the public when necessary. It is recommended that this changeover
process be supported on the merits provided above.
Agenda Item 12d) Richard Playfair, Director of Fire and Emergency Services, r...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2009 -176
Being a By -law to Authorize the Execution of an Agreement
between the Township of Oro Medonte and the City of Orillia
for the Provision of 9 -1 -1 Central Emergency Reporting Bureau (CERB) Services
and to Repeal By -Law No. 2007 -027
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a
municipality to pass by -laws with respect to the health, safety and well -being of persons;
AND WHEREAS Section 20(1) of the Municipal Act, 2001, R.S.O. 2001, c.25, as amended,
provides that municipalities may enter into agreements with other municipalities for joint
undertakings;
AND WHEREAS Section 116(1) of the Municipal Act, 2001, R.S.O. 2001, c.25, as amended,
authorizes a municipality may establish, maintain and operate a centralized communication
system for emergency response purposes;
AND WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states
that it is the role of Council to ensure that the administrative policies, practices and procedures
are in place to implement the decisions of Council;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4
provides that a municipality may, under such conditions as may be specified in the agreement,
enter into an agreement to receive such fire protection services as may be specified in the
agreement from a fire department situated outside the territorial limits of the municipality;
AND WHEREAS Bell Canada supplies the Township of Oro Medonte and the City of Orillia with
features and services which allow for the operation of a Central Emergency Reporting Bureau
(CERB);
AND WHEREAS the Township of Oro Medonte wishes to contract with the City of Orillia for the
management and operation of the CERB using the features and services supplied by Bell
Canada;
AND WHEREAS the Township of Oro Medonte and the City of Orillia are desirous of entering
into an agreement for 911 Central Emergency Reporting Bureau (C.E.R.B.) services;
NOW THEREFORE the Council of The Corporation of the Township of Oro Medonte hereby
enacts as follows:
1. That the Township of Oro Medonte enter into an agreement with the City of Orillia for
911 Central Emergency Reporting Bureau (C.E.R.B.) services, a copy of which is
attached hereto and forms part of this By -law as Schedule "A
2. That the Mayor and Clerk are hereby authorized to execute the agreement on behalf of
the Corporation.
3. That this agreement comes into effect on the 14 day of March, 2010 and shall continue
in force until the 31st day of December, 2012.
4. That By -Law No. 2007 -027 is hereby repealed in its entirety effective March 14, 2010.
5. That this By -law shall come into full force and effect on its final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 9th DAY OF DECEMBER, 2009.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 108 of 137
Agenda Item 12d) Richard Playfair, Director of Fire and Emergency Services, r...
MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE THIS 9 DAY OF
DECEMBER, 2009
BETWEEN:
AND:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the "City"
OF THE FIRST PART
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
hereinafter called the "Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, 2001 authorizes the
municipality to establish, maintain and operate a centralized communication system for
emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act,
S.O. 1997, c.4 provides for the entering into of agreements to provide fire protection
services as may be specified in the agreement to lands and premises that are situated
outside the territorial limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into
an Agreement for the City to provide certain 911 Central Emergency Reporting Bureau
(C.E.R.B.) services to the Township;
AND WHEREAS Bell Canada has installed the 911 equipment and the
enhanced 911 system is operational for the City and the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in
consideration of the premises and the mutual covenants and conditions herein
contracted, the Parties hereto do mutually covenant and agree as follows:
1. The 911 answering bureau (C.E.R.B.) shall be a part of and located in the
City of Orillia Fire Department Communications Centre and they shall receive and
answer all emergency calls from the public and transfer them to the appropriate police,
fire and ambulance services.
2. The basic function of the 911 answering bureau (C.E.R.B.) shall be the
initial answering of the 911 calls from the public and transfer of those emergency calls
to the appropriate agency.
3. The City shall be responsible for the management and operation of the
911 answering bureau (C.E.R.B.), including equipment and personnel.
4. The City shall operate the 911 answering bureau (C.E.R.B.) twenty -four
(24) hours a day, seven (7) days a week.
Page 109 of 137
Agenda Item 12d) Richard Playfair, Director of Fire and Emergency Services, r...
-2-
5. The City shall staff the 911 answering bureau (C.E.R.B.) at a level
appropriate to efficiently handle call lines in a manner suitable for emergency
situations.
6. The City shall be responsible for the efficient operation of the 911
answering bureau (C.E.R.B.) and the rapid and accurate discharge of the duties of the
911 bureau operators and the selection and training of personnel.
7. The City shall log and tape- record all 911 calls and retain such logs and
recordings as required. The Township shall have reasonable access to review all tape
recordings and time records of the 911 answering bureau (C.E.R.B.) pertaining to any
911 situation that relates to that township.
8. The City shall provide a back -up Central Emergency Reporting Bureau
(C.E.R.B.) to which 911 calls will be directed in the event that the primary bureau is
unable to accept the calls for any reason.
9. The Township shall provide to Bell, in written form, all geographical
information, including street names, addresses and borders within their municipal 911
serving area, and shall be responsible for providing Bell with all changes that may occur
in any such geographical area during the term of the Agreement.
10. The Township agrees to pay to the City $0.80 per capita for 911 service
based on the population shown in the current Ontario Municipal Directory and updated
annually during the term of this contract until its expiry on December 31, 2012.
11. The City and the Township and representatives of the 911 emergency
services shall meet at least annually and more frequently if required, where issues
regarding the 911 answering service (C.E.R.B.) would be discussed.
12. The Township and the City shall each add the other party as an "additional
insured" on their respective General Liability Policies with respect to and arising out of
the operations and responsibilities undertaken by either party under this agreement.
Page 110 of 137
Agenda Item 12d) Richard Playfair, Director of Fire and Emergency Services, r...
13. The Township covenants and agrees that it will at all times indemnify and
save harmless the City and the members of the Orillia Fire Department or any other
person who may render or attempt to render assistance in the spirit of the Agreement
from all and any liability, claims, actions, suits or demands for damages or otherwise for
or by reason of or arising in any way from delivery of the 911 answering service
(C.E.R.B.) to the Township.
14. This agreement may be terminated by either party upon 90 days written
notice. An appropriate pro- rating of fees would be arranged.
15. This agreement comes into effect on the 14 day of March, 2010 and
shall continue in force for a two -year period until midnight on the 31st day of December,
2012.
Dated at the City of Orillia this
-3-
day of 20
THE CORPORATION OF THE CITY OF ORILLIA
MAYOR
CITY CLERK
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
MAYOR, H.S. HUGHES
CLERK, J. DOUGLAS IRWIN
H: \Legal Affairs \L04 Contracts \Communications \911 Oro Medonte 10- 12.doc
Page 111 of 137
Agenda Item 13a) Report No. RC 2009 -26, Shawn Binns, Director of Recreation a...
Report No.
RC2009- 26
Meeting Date:
December 16, 2009
Roll
BACKGROUND:
ANALYSIS:
REPORT
To:
Committee of the Whole
Subject:
Ukrainian National Federation
Agreement Hawkestone Park
Township o
Proud Heritage, Exciting Future
The agreement is proposed to continue for an additional 10 years.
Prepared By:
Shawn Binns
Motion
R.M.S. File
RECOMMENDATION(S): Requires Action For Information Onlyn
It is recommended that:
1. Report No. RC2009 -26 be received and adopted
2. That the appropriate By -Law be brought forward to execute the agreement
3. That the expenses of $2500 for signage be approved and funded through the
Recreation reserve fund.
The Township of Oro Medonte has maintained a lease agreement with the Ukrainian
National Federation, Toronto Branch since 1999 providing for public use of Part of Lots
23 and 24, Plan 626; Part of Lot 62 Plan 1464 Block A Concession 11 (Attachment 1),
Township of Oro- Medonte for Public Parkland Purposes. The 28 acre site abutting the
17.7 acres of Township Parkland bordering the Hawkestone creek contains a baseball
diamond and provides access from Line 11 to the Township Parkland. The property also
provides a link to the Oro Medonte Rail Trail.
The previous lease agreement expired in 2009 and is up for renewal. Staff has worked
with the Mr. Slawko Borris, President of the Ukrainian National Federation Toronto
Branch to bring forward a new draft agreement for an additional ten (10) year term for
Councils consideration.
The agreement and partnership with the Ukrainian National Federal permits for the
provision of neighbourhood parkland, which is used regularly by the community for a
variety of recreational activities and community events.
One amendment new to the agreement requested by the Ukrainian Federation is to
acknowledge their contribution in the form of a sign. The anticipated expense to
produce and install an appropriate sign would be $2,500.
Recreation and Community Services December 16, 2009
Report No. RC2009 -26 Page 1 of 2
Page 112 of 137
Agenda Item 13a) Report No. RC 2009 -26, Shawn Binns, Director of Recreation a...
FINANCIAL:
Continued estimated annual maintenance expenses in the amount of $2,000
Acknowledgement signage of $2,500
ATTACHMENTS:
1. Subject Lands
2. Draft 2010 -2020 Agreement
CONCLUSION:
The renewal of the agreement and partnership with Ukrainian National Federation will
permit for the continued provision of neighbourhood parkland for the Village of
Hawkestone. It is recommended that Council consider the renewal of the agreement for
an additional ten years 2010 -2020.
Respectfully Submitted,
Shawn Binns
Director, Recreation and Community Services
SMT Approval Comments: C.A.O. Approval Comments:
Recreation and Community Services December 16, 2009
Report No RC2009 -26 Page 2 of 2
Page 113 of 137
Agenda Item 13a) Report No. RC 2009-26, Shawn Binns, Director of Recreation a...
1
isstis*Wk A0L0 us Alisainsik.worivrousrovrivitatwa
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11430111101 t ,AA A
*,,A03,,A**,•A**,,,*01000,, 0,0A0,,,A0o,,,
SHEWCHENKO RO AD
100100
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SUBJECT LANDS
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Page 114 of 137
Agenda Item 13a) Report No. RC 2009 -26, Shawn Binns, Director of Recreation a...
Section 1: Lands
In this Agreement:
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the Township
-AND-
UKRAINIAN NATIONAL FEDERATION OF CANADA
Hereinafter called the Federation
IN CONSIDERATION of the sum of $10.00 and other valuable consideration now paid by
each part to the other the parties agree as follows:
DRAFT
"Lands" shall mean Part of Lots 23 and 24, Plan 626; Part of Lot 62 Plan 1464 Block A Concession 11,
Township of Oro- Medonte (identified as Assessment Roll Number 434601 0011 08000), being
approximately 787 feet by 310 feet by 66 feet by 846 feet (as shown on Appendix A).
Section 2: Demise
The Federation demises and leases the Lands to the Township subject to the terms and conditions set
out herein.
Section 3: Use
The Township covenants with the Federation:
a) to use the Lands only for recreational purposes, except as specifically permitted herein;
b) not to alter the drainage of the Lands except with the approval of the Federation, which approval
shall not be unreasonably withheld;
c) to maintain at the Township's expense a structure for crossing the creek situated on the Lands; and
d) to maintain and keep said lands in a reasonably clean and tidy condition;
Section 4: Co- ooeration
The parties acknowledge and agree that the use of the Lands shall be mutually beneficial
to both parties and both parties shall do all things necessary to co- operate in this regard.
Section 5: Public Use
It is understood and agreed between the Township and the Federation that the Lands shall be a public
recreational area, and any person, or organization whatsoever shall be permitted to use the lands as
long as the use is permitted use in accordance with the Parkland By -law or by provincial or federal laws.
Page 115 of 137
Agenda Item 13a) Report No. RC 2009 -26, Shawn Binns, Director of Recreation a...
Section 6: Maintenance and Repairs
Notwithstanding the provisions of Section 3 a), the Township shall have the right to
maintain, install, replace, repair, reconstruct, expand, extend or upgrade any structures,
fixtures or chattels upon the Lands, whenever the Township, in its discretion, determines
that such maintenance, repair or improvement work is necessary or desirable.
Section 7: Indemnity
a)The Township shall at all times indemnify and save harmless the Federation from and
against any and all manner of claims, actions and other proceedings brought against the
Federation in respect of any damage or injury (including fatal injury) to any person or
property resulting from the Township's occupation or use of, or any operation in
connection with, the Lands or any fixtures or chattels thereon except to the extent
attributable to the Federation's negligence.
b) The Township shall provide upon execution of this agreement, and at any time during the term of the
agreement, as requested by the Federation, proof of liability insurance and indemnification of the
Federation as indicated above.
Section 8: Annual Rent
The Township shall pay to the Federation rent in the sum of one dollar ($1.00) per
Annum as a lump sum payment in the amount of ten dollars ($10.00) due upon execution of the
agreement, the payment and receipt of which is hereby acknowledged by the parties.
Section 9: Right of Wav
The Federation shall have a right of way over the Lands for general purposes.
Section 10: Termination
Either party hereto may terminate this Agreement by providing six (6) month's prior
written notice to the other party.
Section 11: Term of Agreement
This agreement shall be effective for a period of ten (10) years from March 1, 2010 to May
31, 2020 and may be renegotiated or renewed at the end of this term.
Section 12: Entire Agreement
The parties acknowledge that there are no covenants, representations, warranties,
agreements or conditions, express or implied, collateral or otherwise forming part of or in
any way affecting or relating to this Agreement other than as set out in this Agreement,
which constitutes the entire Agreement between the parties concerning the Lands and
which may be modified only by further written agreement.
Page 116 of 137
Agenda Item 13a) Report No. RC 2009 -26, Shawn Binns, Director of Recreation a...
Section 13: Enurement
The provisions of this Agreement shall be binding upon, and enure to the benefit of, the
parties and their respective successors and assigns.
Section 14 Acknowledament
The Township shall establish and maintain a formal recognition of the Federation's contribution of the
lands associated with the Hawkestone Park in the form of a Plaque or Sign to be located at the entrance
to the park.
IN WITNESS WHEREOF the parties have executed this Agreement.
THE CORPORATION OF THE TOWNSHIP OF
ORO- MEDONTE
We have the authority to bind the Corporation
UKRAINIAN NATIONAL FE ERATION OF
CANADA, TORONTO BRANCH
President Name:
Secretary Name:
Harry Hughes, Mayor
J. Douglas Irwin Clerk
We have the authority to bind the Corporation
Page 117 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Report No.
RC2009 -27
REPORT
Meeting Date:
December 16 2009
Roll
BACKGROUND:
ANALYSIS:
Subject:
Oro Medonte 77's
Request for Grant/Subsidy
Proud Heritage, Exciting Future
To: Prepared By:
Committee of the Whole Shawn Binns
Motion
R.M.S. File
RECOMMENDATION(S): Requires Action L For Information Only
It is recommended that:
1. Report RC2009 -27 be received and adopted.
2. Council grant the request of the Oro Medonte 77's to waive the facility rental fees
associated with permit #2484 for use of the Oro Medonte Community Arena Banquet
Hall in the amount of $2436.
3. That staff be authorized to establish an Arena reserve fund which would be used for
facility repairs or replacement pending direction from Council.
4. The Oro Medonte 77's be notified of Councils decision.
The Oro Medonte 77s have submitted a request for grant/subsidy. They are requesting
that Council waive banquet hall permit fees of $2,436.00 for a Booster Club. Council
has waived the fees for use of the banquet hall during the 2008/2009 season.
It has been Council's practice /policy that requests from individuals or organizations for
grant/subsidies are requested to submit a grant/subsidy application for Council's
consideration.
The Oro Medonte 77's Junior "A" Hockey Club is a franchise of Greater Metro Hockey
League. A Jr. "A" Hockey Club within the Township has many benefits such as:
Economic Benefits Hockey Games will attract visitors and Oro Medonte will be
promoted by the Oro Medonte 77's in other locations.
Enhancements to Minor Hockey Programs Opportunities are available for local
hockey players to play for the Oro Medonte 77's. The 77's also provide coaching
assistance for minor hockey and assistance with fundraising efforts. (This is being
reviewed as currently the G.M.H.L is not sanctioned by Ontario Minor Hockey)
Recreation and Community Services December 16 2009
Report No. RC2009 -27 Page 1 of 3
Page 118 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Community Benefits- Junior games will provide an opportunity for local entertainment
and for the community to come together and support "their" team. The 77's also assist
local not for profits organizations with fundraising initiatives.
Arena Having a Junior "A" Hockey team will also assist in future planning for a
possible new /retrofitted facility. The Oro Medonte 77's would like the Township to
consider an "Arena Reserve Fund" where the proceeds from the booster club would be
donated for either a new or retrofitted facility.
The Oro Medonte 77's have hosted a number of Booster Club events during the
2008/2009 season with no issues being reported.
The Oro Medonte 77's currently have the following expenditures for the operation of a
booster club per night:
Bartenders and Security $125
Insurance $200
Banquet Hall Rental $164
Special Occasion Permit 75
Total $564
FINANCIAL:
The financial impact would be: 2009/2010
POLICIES /LEGISLATION:
By -Law 2009 -056 Fees and Charges
CONSULTATIONS:
N/A
ATTACHMENTS:
1. Grant/Subsidy Application
CONCLUSION:
$2.436.00
It is recommended that Council grant the request of the Oro Medonte 77's to waive the
facility rental fees associated with permit #2484 for use of the Oro Medonte Community
Arena Banquet Hall in the amount of $2436.
Recreation and Community Services December 16` 2009
Report No. RC2009 -27 Page 2 of 3
Page 119 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Respectfully submitted:
Shawn Binns
Director, Recreation Community Services
SMT ADDroval Comments: C.A.O. ADDrovaI Comments:
(0
Recreation and Community Services December 16`", 2009
Report No. RC2009 -27 Page 3 of 3
Page 120 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Dec 02 09 10:01a J S Stack 7057929092 p.1
APPLICATION FOR GRANT /SUBSIDY
Instructors: In order to process the application, Appendix "A" Financial Information must be
completed
PART A ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
Note: Grants/Subsidies are not automatically renewed annually
Address F n, .,i L
City r 1 r r Prov. ("5. i^. 1 T
Contact T— C_t_` A-C4 V Telephone •7 7' 2 2
E -mail S r ft /C O. 3r! ez.4 :fir i7 t :t Fax 7o 79_2- 9'U 9
PART B ORGANIZATION GENERAL INFORMATION
TOZ{1t shi_ `7 Df
Proud Heritage, Exciting Future
Postal Code l ;.L 11,1 1
Number of Out of Town Membership Fee
Members =r C 2 Residents 0"' If Applicable
Geographic Area Date
Served r.. a r f r r Formed ;•1
r) r 1.--. ,1 t
Outline the mission, purpose and objectives of your organization.
n
f
C i i i. 1 rt 1 S' Z dd e) J� t �i' i ..�•e'Gc i ;I J.. �et s 'T.*- 4- L .f,it j i A.' ty -t JL.i-/ ick 1�I /rte. C,ir /-4, .r•.
77;i'; j c: /e" 2 <`fY'/ .0 P 7`-r? (f_' /hr f+"a�=
148 Line 7 South, Box 100, Oro, Ontario LOL 2X0
Page 121 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Dec 02 09 10:02a J S Stack
of individuals served:
PART C DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsidy is a request for a reduction or waiving of fees
Amount Requested: c9 l
Previous grants/subsidies from the Township?
7057929092 p.2
Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration
number if applicable.
f .S
Indicate the products /services 1 benefits provided to the Township of Oro- Medonte by your
organization:
2 7 c r Li, t'
774 c-e •7r-G1 /1!' J.' rt=5
C,T 1.1._ eci rY)rYL..v Jar 4 6 J r- d.,-- %Q. a�,'�C_Y
y /J q 1 l
4J f .-6,- 4 j /:'rr "..e.--; r.- ice i)...°1. i /f r. 1 ..O e_x/1l 1
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix "A
Application is for a (please check) Grant Subsidy 2-7
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
r� e r r LL 1I ✓J /GCr :ems
7 46,c% {t- e--e /2(
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc).
Page 122 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Dec 02 09 10:02a J S Stack
Amount Requested: r.?. f
Amount Approved:
PART D SIGNATURE OF AUTHORIZED OFFICIAL(S)
r k r
Name Position
For office use only
Approved:
Name Position
Amount Date:
NOTE:
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township
of Oro- Medonte,148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0
Please use additional sheet and attach more if required) to complete the information requested on the
Grant/Subsidy Application Form.
APPENDIX "A"
7057929092 p.3
Year of Request -)rte)
Year of Approval:
Date: t _7,1 2 2z 9
Date:
Denied:
Page 123 of 137
Agenda Item 13b) Report No. RC 2009-27, Shawn Binns, Director of Recreation a...
Dec.02 09 10:02a J S Stack
FINANCLAL INFORMATION
ORGANIZATION NAME:
CURRENT FISCAL YEAR: Yea r. 16
REVENUE:
Source:
D i(f S
Surplus or deficit from
precious year:
Am aunt:
5 (,9ete‘)
1 0 Cr0
TOTAL: 2,4 cx c
BALANCE: i 0
EXPENDITURES:, EXPENDITURES:
Item: Amount: Item:
0-tv L1 2)SJ.
a-e4
/4 -e (71
I'f i
TOTAL: 7 62 I
SUM MARY: SUMMARY:
7057929092 p.4
NEXT YEAR PROPOSED: Year:
REVEN UE:
Source: Amount:
TOTAL
TOT.P,
Surplus or deficit from
previous year
Revenue 1 4 cr cycz.• Revenue
Sub Total '7 Sub Total
Minus Expenditures 7 12/ cZ; Minus Exp. Expenditures
Amount:
BALANCE:
Dale: o6;
Page 124 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 07- Dec -09, 11:09 AM
Township of Oro Medonte
148 Line 7 S., Box 100 Phone: (705) 487 -2171
Oro Medonte, ON LOL 2X0 Fax: (705) 487 -0133
Oro Medonte 77s
Mark Cardiff
104 Cumberland Street
Barrie, ON L4N 2P7
Acct ID:
Page 1 of 4
Customer Schedule Permit Number: 2484
Mark Cardiff
Other Phone: 796 -8343
Dur. Hourly Other
Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount
16- Sep -09 Wed GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
22- Sep -09 Tue GUTH Pad "A" Game 3:00 PM 3:50 PM 60 77.00 0.00 77.00
23- Sep -09 Wed GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
25- Sep -09 Fri GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
29- Sep-09 Tue GUTH Pad "A" Practice 3:30 PM 4:20 PM 60 103.50 0.00 103.50
30- Sep -09 Wed GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
02- Oct -09 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 0.00 390.00
06- Oct -09 Tue GUTH Pad "A" Practice 3:00 PM 4:50 PM 120 103.50 0.00 207.00
06- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
08- Oct -09 Thu GUTH Pad "A" Practice 3:00 PM 3:50 PM 60 77.00 0.00 77.00
09- Oct -09 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 0.00 390.00
13- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
14- Oct -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
17- Oct -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
20- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
31- Oct -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
03- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
04- Nov -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
07- Nov -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
10- Nav -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
14- Nov -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
17- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
24- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
25- Nov -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
01- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
02- Dec -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
05- Dec -09 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
05- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
08- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
12- Dec -09 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
12- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
15- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc.
Page 125 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 07- Dec -09, 11:09 AM Page 2 of 4
19- Dec -09 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
19- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
22- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
29- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
02- Jan -10 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
02- Jan -10 Sat GUTH Pad "A" Game 6:30 PM 9:50 PM 210 130.00 0.00 455.00
05- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
06- Jan -10 Wed GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
06- Jan -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
09- Jan -10 Sat GUTH Banquet Hall Reception 5:00 PM 1:00 AM 480 28.00 0.00 224.00
12- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
13- Jan -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
19- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
25- Jan -10 Mon GUTH Pad "A" Practice 6:00 AM 7:20 AM 90 77.00 0.00 115.50
26- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Jan -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
30- Jan -10 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
30- Jan -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
02- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 1 30.00
06- Feb -10 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
06- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
09- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
10- Feb -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
16- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
17- Feb -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
20- Feb -10 Sat GUTH Banquet Hall Reception 4:00 PM 1:00 AM 540 28.00 0.00 252.00
20- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
23- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
02- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
06- Mar -l0 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
09- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
13- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
16- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
20- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
23- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
30- Mar -10 Tue GUTH Pad "A" Practice 8:30 PM 9:50 PM 90 130.00 0.00 195.00
30- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
03- Apr -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
06- Apr -10 Tue GUTH Pad "A" Game 7:00 PM 9:50 PM 180 130.00 0.00 390.00
06- Apr -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
Indicates event spans multiple days.
217.5 (hrs) Sub Total $19,136.00
Tax $0.00
Grand Total $19,136.00
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Page 126 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 07- Dec -09, 11:09 AM Page 3 of 4
CONTRACT
PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE
TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED.
ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE.
NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to
the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments
or failure to replace NSF cheques may result in cancellation of your booking.
It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions,
breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation
Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a
refund will be given.
Notice of a booking cancellation by permit holders must be given in writing to the Township Office.
Cancellation in writing more than 7 days in advance of rental date:
$20.00 administration charge
Full (100 refund of rental fee
Cancellation in writing within 7 days of rental date:
$20.00 administration charge
Full (100 refund of rental fee if rental time is used by another renter
50% refund of rental fee if rental time is not used by another renter
Cancellation in writing less than 48 hours before rental date:
No refund of rental fee
No cancellation notice "no- show
No refund of rental fee
The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the
Parks Recreation Department.
No alcoholic beverages are allowed in any Township of Oro Medonte facility without express permission from the Parks
Recreation Department.
NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the
renters /groups entire booking.
WAIVER:
The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the
Corporation of the Township of Oro Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected
officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused,
which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations
during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this
indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro Medonte shall
or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro Medonte, its
officers and employees.
SIGNATURE: DATE:
Indicates event spans multiple days.
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Page 127 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 07- Dec -09, 11:09 AM Page 4 of 4
If not the named addressee of the permit, please print your name.
Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND
PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be
directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South, Box
100, Oro, Ontario LOL 2X0
End of Listing
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Page 128 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 03- Dec -09, 03:06 PM Page 1 of 4
Township of Oro Medonte
148 Line 7 S., Box 100 Phone: (705) 487 -2171
Oro Medonte, ON LOL 2X0 Fax: (705) 487 -0133
Acct ID:
Customer Schedule Permit Number. 2484
Oro Medonte 77s
Mark Cardiff
104 Cumberland Street
Barrie, ON L4N 2P7
Mark Cardiff
Other Phone: 796 -8343
Dur. Hourly Other
Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount
16- Sep -09 Wed GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
22- Sep -09 Tue GUTH Pad "A" Game 3:00 PM 3:50 PM 60 77.00 0.00 77.00
23- Sep -09 Wed GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
25- Sep -09 Fri GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
29- Sep -09 Tue GUTH Pad "A" Practice 3:30 PM 4:20 PM 60 103.50 0.00 103.50
30- Sep -09 Wed GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00
02- Oct -09 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 0.00 390.00
06- Oct -09 Tue GUTH Pad "A" Practice 3:00 PM 4:50 PM 120 103.50 0.00 207.00
06- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
08- Oct -09 Thu GUTH Pad "A" Practice 3:00 PM 3:50 PM 60 77.00 0.00 77.00
09- Oct -09 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 0.00 390.00
13- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
14- Oct -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
17- Oct -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
20- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Oct -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
31- Oct -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
03- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
04- Nov -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
07- Nov -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
10- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
14- Nov -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
17- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
24- Nov -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
25- Nov -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
01- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
02- Dec -09 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
05- Dec -09 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
05- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
08- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
12- Dec -09 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
12- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
15- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
Indicates event spans multiple days.
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Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 03- Dec -09, 03:06 PM Page 2 of 4
19- Dec -09 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
19- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
22- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
29- Dec -09 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
02- Jan -10 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
02- Jan -10 Sat GUTH Pad "A" Game 6:30 PM 9:50 PM 210 130.00 0.00 455.00
05- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
06- Jan -10 Wed GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
06 -Jan-10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
09- Jan -10 Sat GUTH Banquet Hall Reception 5:00 PM 1:00 AM 480 28.00 0.00 224.00
12- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
13- Jan -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
19- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
25- Jan -10 Mon GUTH Pad "A" Practice 6:00 AM 7:20 AM 90 77.00 0.00 115.50
26- Jan -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Jan -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
30- Jan -l0 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
30- Jan -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
02- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
06- Feb -10 Sat GUTH Banquet Hall Reception 3:00 PM 1:00 AM 600 28.00 0.00 280.00
06- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
09- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
l0- Feb -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
16- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
17- Feb -10 Wed GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
20- Feb -10 Sat GUTH Banquet Hall Reception 4:00 PM 1:00 AM 540 28.00 0.00 252.00
20- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
23- Feb -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
02- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
06- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
09- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
13- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
16- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
20- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
23- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
27- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
30- Mar -10 Tue GUTH Pad "A" Practice 8:30 PM 9:50 PM 90 130.00 0.00 195.00
30- Mar -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
03- Apr -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00
06- Apr -10 Tue GUTH Pad "A" Game 7:00 PM 9:50 PM 180 130.00 0.00 390.00
06- Apr -10 Tue GUTH Pad "A" Game 11:00 PM 11:50 PM 60 130.00 0.00 130.00
217.5 (brs) Sub Total $19,136.00
Tax $0.00
Grand Total $19,136.00
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Page 130 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 03- Dec -09, 03:06 PM Page 3 of 4
CONTRACT
PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE
TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED.
ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE.
NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to
the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments
or failure to replace NSF cheques may result in cancellation of your booking.
It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions,
breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation
Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a
refund will be given.
Notice of a booking cancellation by permit holders must be given in writing to the Township Office.
Cancellation in writing more than 7 days in advance of rental date:
$20.00 administration charge
Full (100 refund of rental fee
Cancellation in writing within 7 days of rental date:
$20.00 administration charge
Full (100%) refund of rental fee if rental time is used by another renter
50% refund of rental fee if rental time is not used by another renter
Cancellation in writing less than 48 hours before rental date:
No refund of rental fee
No cancellation notice "no- show
No refund of rental fee
The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the
Parks Recreation Department.
No alcoholic beverages are allowed in any Township of Oro Medonte facility without express permission from the Parks
Recreation Department.
NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the
renters /groups entire booking.
WAIVER:
The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the
Corporation of the Township of Oro Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected
officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused,
which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations
during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this
indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro Medonte shall
or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro Medonte, its
officers and employees.
SIGNATURE: DATE:
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Page 131 of 137
Agenda Item 13b) Report No. RC 2009 -27, Shawn Binns, Director of Recreation a...
Printed 03- Dec -09, 03:06 PM Page 4 of 4
If not the named addressee of the permit, please print your name.
Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND
PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be
directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South, Box
100, Oro, Ontario LOL 2X0
End of Listing
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Page 132 of 137
Agenda Item 13c) Minutes of Recreation Technical Support Group meeting held o...
�Tow n�� laG�i�
Thursday, December 3, 2009 7: 05 p.m.
Present:
Regrets:
Proud Heritage, Exciting Future
Staff Present:
Also Present:
THE TOWNSHIP OF ORO- MEDONTE
RECREATION TECHNICAL
SUPPORT GROUP
MEETING MINUTES
Council Chambers
Councillor Sandy Agnew
Councillor John Crawford
Ted Duncan, Kelly Skinner Meyer, Linda Murray,
Reta Regelink, Carolyn Tripp
Mayor H.S. Hughes
John Thornton
Shawn Binns, Director of Recreation and
Community Services; Marie Brissette, Committee
Coordinator
Peter Dunbar, Christine Richards, Justin
Hodgkinson
1. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
Councillor Crawford assumed the Chair and called the meeting to order.
Motion No. RTSG091203 -01
Moved by Duncan, Seconded by Skinner -Meyer
It is recommended that the Recreation Technical Support Group agenda for
the meeting of Thursday, December 3, 2009 be received and adopted as
amended to add:
5f) Oro Medonte Minor Sports Association, minutes of meeting held on
November 3, 2009.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: IN ACCORDANCE WITH THE ACT"
None.
Page 1 of 5
Page 133 of 137
Agenda Item 13c) Minutes of Recreation Technical Support Group meeting held o...
Recreation Technical Support Group minutes of December 3, 2009.
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of the meeting held on October 20, 2009.
Motion No. RTSG091203 -02
Moved by Regelink, Seconded by Tripp
It is recommended that the Recreation Technical Support Group minutes of the
meeting held on October 20, 2009 be adopted as printed and circulated.
Carried.
4. DEPUTATIONS:
a) Peter Dunbar, re: Trail Successes and Regional Trail Coordination.
Motion No. RTSG091203 -03
Moved by Skinner Meyer, Seconded by Duncan
It is recommended that the presentation by Peter Dunbar, re: Trail Successes
and Regional Trail Coordination be received.
Carried.
b) Christine Richards, Sports Administrator, Oro Medonte Minor Sports
Association, re: Request for Grant /Subsidy.
Motion No. RTSG091203 -04
Moved by Duncan, Seconded by Regelink
It is recommended
1. That the presentation from Christine Richards, Sports Administrator,
Oro Medonte Minor Sports Association, re: Request for Grant/Subsidy
be received.
2. And That the Recreation Technical Support Group recommends that
Council considers the Request for Grant/Subsidy as presented by
Christine Richards, Sports Administrator, Oro Medonte Minor Sports
Association in the amount of $3780.00 in the 2010 budget deliberation.
Carried.
Page 2 of 5
Page 134 of 137
Agenda Item 13c) Minutes of Recreation Technical Support Group meeting held o...
Recreation Technical Support Group minutes of December 3, 2009.
5. COMMUNICATIONS:
a) Mandatory Training, re: Accessible Customer Service.
Marie Brissette provided the training.
Motion No. RTSG091203 -05
Moved by Tripp, Seconded by Duncan
It is recommended that the Mandatory Training, re: Accessible Customer
Service be received.
Carried.
b) 2009 -2010 Recreation and Community Services Brochure.
Motion No. RTSG091203 -06
Moved by Murray, Seconded by Tripp
It is recommended that the 2009 -2010 Recreation and Community Services
Brochure be received.
Carried.
c) Oro Medonte History Association minutes of the meeting held on November
26, 2009.
Motion No. RTSG091203 -07
Moved by Tripp, Seconded by Murray
It is recommended that the Oro Medonte History Association minutes of the
meeting held on November 26, 2009 be received.
d) Community Hall Board Minutes of meeting held on November 30, 2009.
Carried.
Motion No. RTSG091203 -08
Moved by Skinner Meyer, Seconded by Duncan
It is recommended that the Community Hall Board Minutes of meeting held on
November 30, 2009 be received.
Carried.
Page 3 of 5
Page 135 of 137
Agenda Item 13c) Minutes of Recreation Technical Support Group meeting held o...
Recreation Technical Support Group minutes of December 3, 2009.
e) Tourism and Economic Development Strategic Plan.
Motion No. RTSG091203 -09
Moved by Murray, Seconded by Skinner -Meyer
It is recommended that the verbal information presented by Shawn Binns,
Director of Recreation and Community Services, re: Tourism and Economic
Development Strategic Plan be received.
Carried.
f) Oro Medonte Minor Sports Association, minutes of meeting held on November
3, 2009.
Motion No. RTSG091203 -10
Moved by Tripp, Seconded by Duncan
It is recommended that the Oro Medonte Minor Sports Association minutes of
meeting held on November 3, 2009 be received.
6. SUB COMMITTEE UPDATES:
None.
7. ANNOUNCEMENTS
None.
8. NEXT MEETING DATE
To be determined.
Carried.
Page 4 of 5
Page 136 of 137
Agenda Item 13c) Minutes of Recreation Technical Support Group meeting held o...
Recreation Technical Support Group minutes of December 3, 2009.
9. ADJOURNMENT
a) Motion to adjourn.
Motion No. RTSG091203 -11
Moved by Regelink, Seconded by Duncan
It is recommended that we do now adjourn at 9:06 p.m.
Marie Brissttee, Committee Coordinator
Carried.
Councillor John Crawford, Co -Chair Councillor Sandy, Agnew, Co -Chair
Page 5 of 5
Page 137 of 137