The URL can be used to link to this page

12 09 2009 SpCouncil AgendaTownship of Proud Heritage, Exciting Future Page TOWNSHIP OF ORO-MEDONTE SPECIAL COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, DECEMBER 9, 2009 TIME: 9:00 A.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. ADOPTION OF AGENDA a) Motion for Adoption. 4. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 5. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer, re: Proposed 2010 Budget Overview. 6. DEPUTATIONS: 3-6 a) 1:20 p.m Carol Benedetti, Executive Director, Oro-Medonte Chamber of Commerce re: 2010 Funding Request. 7-34 b) 1:40 p.m. Frank Coyle, Board of Directors-Chair and Jennifer Whitley, Marketing Coordinator, Ontario's Lake Country re: 2010 Funding Request. 35-45 c) 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area Physician Recruitment re: 2010 Funding Request. 46-60 d) 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orillia & Area Physician Recruitment and Retention Committee, re: 2010 Funding Request. 61-80 e) 2:40 p.m. Gayle Wood, Chief Administrative Officer and Jocelyn Lee, Manager, Finance, Lake Simcoe Region Conservation Authority, re: 2010 Funding Request. 81-91 f) 3:00 p.m. Keith Sherman, Executive Director, Severn Sound Environmental Association re: 2010 Funding Request. 92-106 g) 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer, Nottawasaga Valley Conservation Authority re: 2010 Funding Request. 7. CONFIRMATION BY-LAW 107 a) By-Law No. 2009-173 Being a By-Law to Confirm the Proceedings of the Special Council Meeting Held on Wednesday, December 9, 2009. Page 1 of 107 Page 8. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM ANNOUNCEMENTS 10. ADJOURNMENT a) Motion for Adjournment. Page 2 of 107 Agenda Item # 6a) - 1:20 p.m Carol Benedetti, Executive Director, Oro-Medonte 9 Oro-Medonte Chamber of Commerce Progress Report During the past year the Chamber began working closely with the Township of Oro-Medonte on many projects designed to promote the Oro-Medonte business community and the Township as a desirable place to establish and maintain businesses. The following actions were completed: Development and use of an effective Trade Show display Development and implementation of an advertising package for businesses in the Oro Community Arena Development, production and distribution of the Map of Ora-Medonte Development, production and distribution of an improved Recreation and Community Services Guide We also held a series of Business After Five meetings each month featuring member businesses and also worked in conjunction with the Orillia Chamber of Commerce, the CDC and the Business Enterprise Resource Network in hosting a series of Business Development Workshops to celebrate local business in October and November. The Oro-Medonte workshop at Trehaven Golf & Country Club was well attended and the feedback suggests that more events of this nature should and will be presented. The 1601" Anniversary of the African Church was a substantial undertaking and I believe, highly successful in many ways. It spotlighted Oro-Medonte as a vibrant business and cultural community and also set the stage for further celebrations in 2012. Furthermore, the Chamber's involvement produced a productive working relationship with the Oro- Medonte History Association which should be capitalized on in the future. Historical Tourism is an untapped area of growth in our area and increased interest and visitation will definitely benefit our businesses. In January 2010 we will also be working with the Township in partnership with the Ministry of Tourism and the Ministry of Agriculture, Food and Rural Affairs in the facilitation of a Community Consultation Process in regard to a Tourism/Economic Development Strategy for Oro-Medonte. Key to the further development and success of these initiatives is an improved and user friendly website that will allow for direct content management, promotion and online booking of advertishig, ticket sales and memberships and a broader range of information and useful links for businesses, residents and visitors. A funding application was recently submitted to the CDC to provide money to hire an intern for a 3 month period. The intern would be integral to this website enhancement project. Duties would include updating all member information and researching the most valuable business development information and links to be included on the new website. All of these initiatives have been directed by our Strategic Plan, which we will continue to use as a guide for the future. The Chamber currently has 227 members and many other community and business contacts who are striving to enhance our Township's commerce. We are asking for funding support in the amount of $20,000.00 to continue our initiatives. Page 3 of 107 Agenda Item # 6a) - 1:20 p.m Carol Benedetti, Executive Director, Oro-Medonte I would also like to note that while this funding request is an increase from previous years, it is less than approximately 34% of our operating budget which is less than the amount approved last year with more proven value to the Township. The Oro-Medonte Chamber of Commerce thanks you for this opportunity to present our plans for the future will appreciate your continued support and confidence. Anna Proctor President Oro-Medonte Chamber of Commerce Page 4 of 107 V Budget 20 10 OMCC. INCOME 1 I MEMBERSHIPS r I AD SALESI Map I Publications Other FUNDRAISING I I SUBTOTAL INCOME I FUNDING TOTAL INCOME EXPENSES MARKETING PROJECTS Publications Map I Newspaper Misc/Brochure Business card rack TOTAL 1 1 I I 20os1 2010 1 17,000 17,500.001 1 15,000.00 15001 1 Publicatior 21,000.001 1 1500 1 15001 I 1 10,000.00 I I I 1 10,000.001 I i I I I 1 18,000.001 20,000.00 61,500.001 I I I 71500 I I I ~ I I 1 1 8,000.001 1 6,400.001 1 1 6,300.001 I 63001 1 1 500 ~ I I I j I 1 I Advanced Ad sates 1 1 3 Recreation Community Services Guides ArenaMebsite Advertising I 1 1 I I 1 Production of 3 Recreation/Community Services guides I I I I I I,- C) 0 LO W cB D_ I I EVENTS 1 65001 COMPUTER/WEBSITE 16001 E-mail service 2501 OFFICE SUPPLIES 1 1 1 15001 AND EQUIPMENT I I DUES/SUBSCRIPTIONS 18001 I 1 PHONE I ~ 15001 CONFERENCES/ ( 1 5001 PROFFESSIONAL DEV. I 1 I INSURANCE 6001 PROFESSIONAL FEES 20001 BANK & SVS CHGS. 1001 I I MILEAGE EXP. 1 1,200.001 1 PAYROLL I I I 30,940.0013°x6 increase 1 61,690.001 TOTAL EXPENSES 616901 1 1 1 2008 -190.001 6500 3000 250 382 1800 1500 500 1 600 100 I 1 1200 I 1 1 31,558.80 1 71690.8 1 1 1 -190.80 I I Ontario Chamber of Commerce Membership I I I I I 2% Increase 1 i I I, 0 O LO W (B A Agenda Item # 6b) - 1:40 p.m. Frank Coyle, Board of Directors-Chair and Jennife... ONTA'C_IO 'S a e9Countr for all seasons Orillia • Oro-Medonte • Rama - Ramara • Severn November 16, 2009 Mayor Harry Hughes & Members of Council Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 NUV 1 9 '1009 Dear Mayor Hughes, First and foremost on behalf of Ontario's Lake Country and the businesses we work with, we would like to thank you and the members of Council for your ongoing support. To date we have a membership base of over 100 businesses representing all five municipalities. We would not have experienced the success we have without the support of municipal partners like yourself. The Township of Oro-Medonte's commitment to Ontario's Lake Country in previous years was $15,000.00 a year which has significantly contributed to our success. We are facing a new year and would like to request equal support from your municipality as previous years. For your investment you will receive powerful Marketing Initiatives to support the tourism businesses in this region. On behalf of the Board of Directors of Ontario's Lake Country we request the opportunity to make a deputation to you and your council. We would like to report on the Marketing programs of this past year and discuss our outline and vision for the new 2010 year. We look forward to receipt of your positive response to our request and an indication of the date of the deputation. We again thank you for your support and look forward to a successful year ahead and continuing to work towards an exciting future of building the best year-round vacation destination in Ontario. Sin re , Frank Coyle Board of Dir Ontario's Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Orillia, ON L3V 7A3 Toll Free: 1-866-329-5959 Te1:705.325.9321 Fax: 705-325-6817 Email: info@ontarioslakecountry.com www.ontarioslakocountry.com Page 7 of 107 cQ. ~o 0 co 0 partnershiP With In • ~ C4 Rp,M e.C°u far atlseasons LI prillia • QtO-M~On1e Rama • Raman • Severn Agenda Item # 6b) - 1:40 p.m. Frank Coyle, Board of Directors-Chair and Jennife... y CT 1+ ~ Q ~ L`~ !0 G O O C V y7 C O O CO 4-0 Q N O i O N O CY) O O N ~ I U N Page 9 of 107 Vision O O O --hr O Ontario's Lake Country will be a vibrant "must- see" 4 season destination, easily accessed by land and water, with unique experiences and a readily available, integrated network of tourism products and services to create tourism wealth for the communities within it.* Mission Ontario's Lake Country encourages visitors to stay longer, spend more and return often by actively developing unique experiences, networking amongst stakeholders and marketing strategically.* akecountry for all seasons Orillia • Oro-Medonte - Rama • Ramara • Severn Cf~ CD 1 Q Vhat motivates trav& to the area? Outdoor Recreation Festivals and Events Resort Experiences Darning Recurring Sports Competitions Arts & Culture A ritourism* ja z~e~Co~ntry ' for ail seasons OrilVia • pro-Medonte • Rama • Ramara • Severn b ~rt in the 2007 Lake Simcoe Tourism Assessment As outlined La Cr 0 -a LO Cf~ O N O 0 )_C Ro.es Defined etworking they to Nurturing strong business to business relationships provide visitors with the products and service the area the need while they are visiting with community stakeholders that are Partnering new reasons to visit La actively creating Country Strategic Marketing tactics targeted marketing Developing measurable, specific reasons* that invite people to visit for ` 4" ja ze Ouilt,~ _46'. C111 seasons OrilVia • pr°-Medonte • Ram,. Ramara • Severn O O.. Cy- 0 -a B..... DGE_ 2009 0) LQ 0 W 0 v ~ Bank Balance (info on 10 I $ I 66,912.001 $ I 38,792.631 I I 1 1 Budgeted I To Date IDifference I (Revenue I I (Corporate Sponsors-Casino $ 37,500.00 $ 37,500.00 I $ - I (Corporate Sponsors-Walker 1 $ - 1 $ 15,000.00 1 $ 15,000.00 1 ICity Of Orillia 1 $ 15,000.001 $ 15,000.00( $ - 1 (Oro-Medonte $ 15,000.00 $ 15,000.00 1 $ - IRama First Nation 1 $ 15,000.001 $ 15,000.00( $ - 1 IRamara 1 $ 15,000.00 1 $ 15,000.00 I $ - (Severn $ 15,000.00 $ 15,000.00 I $ - IMembership Fees $ 10,o0o.0D I $ 7,405.00 1 $ (2,595.00)1 IMarketing Income 23,000.001 $ 17,850.001 $ (5,150.00)1 (Miscellaneous I $ - I $ 36.88 1 $ 36.88 1 IGrants-Tourism Simcoe County 1 $ 5,000.00 1 $ 5,000.00 1 IGrants IPP ITOTAL REVENUES I $ 1 $ - $ 145,500.DD 1 $ 11,660.00 1 $ 11,660.00 (pending 169,451.88 I $ 23,951.88 1 I 1Expenses I I I I I I IGeneral Administration I I I Bank Charges I $ 500.001 $ 249.311 $ (250.69)1 1 computer upgrades 1 $ 500.001 $ 40.321 $ (459.68)1 1 Conference Seminars/Profess Development $ 2,000.00 1 1 $ (2,000.00)I I General and Office 1 $ 2,500.00 1 $ 2,413.90 1 $ (86.10)1 Insurance I $ 3,000.00 $ 3,512.67 1 $ 512.67 1 1 Miscellaneous 1 1 $ 272.78 I $ 272.78 1Pst Meetings $ 500.00 $ 505.23 1 $ 5.23 1 Parking 1 $ 400.00 1 $ 413.26 I $ 13.26 1 Petty Cash $ 500.001 $ 285.581 $ (214.42)1 1 Postage 1 $ 1,000.00 1 $ 83.311 $ (916.69)1 Professional Fees $ 3,000.00 1 $ 5,451.37 1 $ 2,451.37 1 1 Promotional 1 $ 1,000.00 1 $ 466.98 1 $ (533.02)1 1 Rent 1 $ 2,400.00 1 $ 2,400.00 1 $ - I I Salaries $ 15,000.00 1 5 12,735.70 1 $ (2,264.30)I I Special Events 1 $ 1,500.00 1 $ 1,088.81 1 $ (411.19)1 1 Telephone 1 $ 700.00 1 $ 617.35 1 $ (82.65)1 1 Travel & Expenses 1 $ 3,000.00 1 $ 3,399.87 1 $ 399.87 1 ITotal General Admin 1 $ 37,500.001 $ 33,936.441 $ (3,563.56)1 IMarketing 1 $ - I IMarketing Plan Development 1 $ 30,000.00 1 $ 37,291.67 1 $ 7,291.67 1 IGeneral Promotion & Marketing I 1 1 $ - 1 I TODSsignage I $ 8,000.001 $ - I $ (8,000.00)1 I Marketing Programs- 1 $ 70,000.001 $ 55,401.201 $(14,598.80)1 IPassport 1 $ 50,466.82 1 $ 50,466.82 1 Total Marketing $ 108,000.00 $ 143,159.69 $ 35,159.69 Net Income (Loss) $ (7,644.25) o\T.at~u's anew C. io ury -..for all seasons Orillia • Oro-Medonte • Rama • Ramara • Severn D La CD Q_ 0) CD 0- O 77 n 0 0 sAC`.. T 0) LQ O O Proposed Budget 2010 Revenue Budgeted To Date _orporate Sponsors-Casino $ 37,500.00 -ity Of Orillia $ 15,000.00 Dro-Medonte $ 15,000.00 Zama First Nation $ 15,000.00 Samara $ 15,000.00 ievern $ 15,000.00 Membership Fees $ 10,000.00 Marketing Income $ 35,000.00 Srants/(Intern, Summerstudents) $ 10,000.00 MinistrylPP $ 8,000.00 3rant(CDC Local I nitatives) $ 13,500.00 Expenses General Administration Bank Charges $ 500.00 Computer Upgrades $ 2,000.00 Conference Seminars/Profess De velopmenj $ 2,500.00 1 General and Office $ 2,500.00 Insurance $ 3,000.00 Miscellaneous $ 300.00 Meetings $ 500.00 Parking $ 500.00 Postage $ 1,000.00 Professional Fees $ 3,000.00 Promotional $ 1,000.00 Rent $ 2,400.00 Salaries $ 50,000.00 Special Events $ 1,500.00 Telephone $ 700.00 Travel & Expenses $ 6,000.00 Total General Admin $ 77,400.00 $ Marketing Marketing Plan Development $ 5,000.00 TODS signage $ 9,300.00 Marketing Programs- $ 88,000.00 Membership Recruitment $ 1,000.00 Total Marketing $ 103,300.00 $ W, a e Country for all seasons lDrillia • Oro-Medonte • Rama • Ramara • Severn D La Q_ 0) O 0- O fll 77 C) O `G LO Cf~ CD partnerships Created developed Key Partnerships in 2009 With: )LC has Ministry of Tourism Tourism Simcoe County on Transport-travelling billboards . Jacks O Creative-in Kind Support for Website . Raesg dustry-Corporate sponsorship . Walker In man more to be discussed . Plus y presentation throughout the following a z~e Country -jar all seasons OrilVi"a~~• <)vo-Medonte • Rama • Ramara • Severn . CY_ 0 -a Agenda Item # 6b) - 1:40 p.m. Frank Coyle, Board of Directors-Chair and Jennife... U) W c~ C~ _y A 0 O ~ E 0 0 0 Page 16 of 107 LD CD Q 009 Varketing nitiatives Winter Television Campaign 've Program -Jan 5-Feb 8, 2009 Member Co-Operate $'10,000-00 ($2400 sector) Total Investment. Total Value $28,030 Television Partnered and provided In-kind Support 6 Members Participated participants from Oro-Medonte - u in- $400 plus $10membership as ions B Y Carriage Ridge Resort 36 casions Hardwood Ski & Bike - 36 ococc e aCouritry Otlllla • Oro.Medanre • Rama • Rama~a • Severn 3 Cr 0 -a LO CD 00 Q O n iti ativ e s Marketing 009 of pntario,s Lake Country Flavours 20 Member Co-Operative Program - March 1-14, 00 Total Investment: $5,566.79 ($2,800 Sector) Total Value $151066.79 ship with The Packet & Times, Media Partner and Chum FM 93 KICX 103 i ated Member Restaurants Partic p 14 Participants from Oro-M fee guy In- $200 plus $100 membership .Abbott's of Craighurst .Settler's Ghost ' . ~~e C trY OrtYYia • Oro-Medonte • Rama • Ramara • Severn . Cy- 0 -a 3 CD CO O_ 0 ma•Ramara•Severn 'N ~a~'e Country LO Cf~ CD IV 0 0 '009 Varketong .n't'atoves couples Golf Getaway Member Co-Operative Program 10 537,73 ($21800 sector Total Investment. $ Total Value $12730.53 14 Members Participated Participants from Oro-Medonte Heritage Hills Golf ClubntrClub Shanty Bay Golf & country ' Carriage Ridge Resort The Verandah's f4 a Z~e Country _46'. C111 seasons OrilVia • Oro-Medonte • Rama • Ramara • Severn Cy- 0 -a 3 2009 Fa Passport to Fun Contest Passport to Fun Campaign Member Co-Operative Program - Sept 8-Nov 30, 2009 Total Investment: $42,100.00 ($16,300- Sector) Total Value with IPP Grant: $53,760.00 Ministry of Tourism IPP Grant $11,660.00 Tourism Simcoe County Grant $5,000.00 Bayview Wildwood Prize Donation $12,400.00 67 Partners Involved CD 1 O O Participants from Oro-Medonte Abbotts of Craighurst . African Methodist Episcopal Church Arbraska Treetop Trekking Carriage Ridge r . Hardwood Hills The Verandahs Images Studio Tour Simcoe County Farm Fresh Locations f Settlers Ghost ~~`e Country orn~a- ao-nneaonw • Rama, al r+an~iara^• Severn Agenda Item # 6b) - 1:40 p.m. Frank Coyle, Board of Directors-Chair and Jennife... Page 22 of 107 -o CD N W 0 0 2009 Fa Passport to Fun Contest Roll-Out of Program r Print and Insertion in Toronto Direct Marketing -Digest Star Print Advertising On-line Advertising Website Search Engine Marketing Radio Campaign Familiarization Tour Signagee Country Launch Rally 3 Cy_ 0 -a 2009 Nf arketing nitiatives Membership Benefits Received •Website • Membership listings on the OLC Website • Event listings on website CD N .p 0 0 • Electronic Newsletters, December 2008, May 2009 • Event listings in the E-Newsletters • Individual member profiles in E-Newsletters • Annual General Meeting - held at Horseshoe Resort -Opportunity to promote businesses with a display at t Annual General Meeting, May 26, 2009 at Horseshoe Resort • Other • Complimentary tickets to Casino Rama aKe COUntry Entertainment Complex jora!lseasons Orillia • Om-Medunle • Rama- Ramara • Severn 2009 IVarketing nitiatives O N al O O Festival and Events A festivals Ontario's Lake Country had a display at several regional ew and events through the spring, summer to and fall months. the display. Schedule: tent, table, and rack stand were added •Orillia Spring Blues Festival, June 12-14, 2009 .Mariposa Folk Festival, July 3-5, 2009 .Washago Fest, August 1, 2009 .Orillia Waterfront Festival, August 7-9, 2009 .3,d Annual Orillia Beatles Celebration, September 18-19, 2009 Coldwater Fall Fair, September 25-27, 2009 •Chippewas of Rama Thanksgiving POWWOW, October 10-11, 2009 ja0e-Country Oil4a Oro-Med- - R-•Ra Tara•5-1. f ~f CC1 Cf~ CD IV CY) Q 0 '009 Warketing nitiatives Membership Update ' including municipalities and corporate sponsors): 103 • Total Number of Members (not .n • Total Number of Oro-Medonte Members: 20 the Month you join, and that is the • Membership is based on annual renewal date. the size 100 + gst per business, no matter • Membership is ale country ...Jar all seasons Orillia • Oro-Medonre • Rama • Samara • Severn 4t Cr) Cr 0 -a Current Varketing nitiatives 0 N 4 0 O TODS Signage We have just received approval on the 4 locations, there was a hold up because of the lack of contract Simcoe North-Hwy 11 North of CR93 Simcoe West-Hwy 12 South of Brechin Simcoe South-Hwy 11 Parkette Driveway Simcoe East- Hwy 12 Waubaushene We now have the contract in hand and we are currently designing the graphics for the signs Once graphics are approved it takes approximately 3 • months for the signs to go up and then contracts begin when the TODS are installed A! ountr C u,µu y Orillia OrwMedo ne Pama- Ramaa Severn Y 4f -o CD IV W Q O n iti ativ e s u rre nt varketing Winter Fun 2009.200 Member Co-operative Program 100.00 ($1100.00 Sector) Total Investment. $1 ~ 50.00 Total Value: $1650-00 3 OLC Specific Members Participated with Ontario's Lake Country for Tourism Barrie has partnered the Winter Fun program initiatives. ~.Aft die Country Orilita p~a,{.dednn~e Pan au Ramara 5eve~n ~rt 4 d La 3 Cy- 0 -a -o CD I3 W Q O current varketing nitiatives Tourism Simcoe County Guide Map Member Co-operative Program Total Investment: $2266.00 ($2800.00 sector) 8 Members Participated pLC Purchased an inside panel Participants from Oro-Medonte a Carriage Ridge Resort Arbraska Tree Top Trekking -W 4" e.,Cou"try Ori,l{a. ga.Mednn~e' Pama • Ramara 5eve~n ~s "sue , . LO 3 Cr 0 -a 3 Current Marketing nitiatives Website Development The development of the new state of the art website for Ontario's Lake Country is underway by Raesgo Creative. -The website will attract more members to join OLC, it is designed to be completely interactive with our members -The website will have search engine optimization, detailed statistics, audio and video uploading and blog capabilities which will give OLC a comprehensive, multi-faceted, multi-media website v cQ W 0 0 0 -There will be advertising opportunities available to our members, including enhanced listings, banner ads, package listings and more • The Launch of the new website is set for the ountry 1 beginning of 2010 ~~eC 001ia•Oro McJono Rana Rz naa•Severn R _4. 0) LQ O W O O FAQs ® WELCOME One Year of MF-MERLOGIN Fractional Cottage LkTE NEWS to Clntal-Vs Lake Country, located just Living! Five'Neeks at the RSs one hour north of Toronto. Cottages at Port Stanton E3 FACEBOOK PAGE o The a•ea one o ntaria's most Irtur°squ r yi, s, filed h ialtes ~ r I YOUTUBE CHANNEL ® r Iing hills mean waters, and fascinating waterways. In this region stator 1RAV£d BLOG , TRAI,TER ntario resorts offer premier four season recreation and getaway experiences. sNnRt he world class Casino Rama, Hotel, and Entertainment Centre is just around r~a thg comerfrom a charming city, where visitors can discover fascinating - hoppes, enjoy showcase theatre, superb dining, and historical s€tes. PACKAGES ILn.ompassing five districts, Orillia, Oro-Medonte, Rama, Ramara and Severn, e SPECIALS a o'sLake Country is a year round tourism destination raaradrse. Couples Golf Getaway Pack-age E,u':are Ontario's Lake Country where you will find something for everyone - Created Just Forthe Search this site for accommodation, outdoor adventures, historic s€les, fishing.. Ll Two of You! trails and outdoor pursuits, festivals and events arts and culture, Writer sports. golf, resort experiences, gaming, sports competitions, agri- anti 2co-lounsm r Reclaim your sense of adventure, capture wonderful family memories or rela, and rejuvenate Ahether you enjoy a short getaway package, a family vacation, weekend reteat. romantic geawa y o casual day tnp, h a6 km n Ontario's Lake Country ~j. ~ r IN PARYN E RS HIP WITHa nl\MA -7t low- D tQ CD O M 0- O 3 w 77 O Current Varketing nitiatives Destination Guide 2010 v Ica O w N O 0 In the process of creating a primary regional promotional guide for 2010, to be used as a lure piece and a guide. This will help to entice travelers to visit Ontario's Lake Country. The guide will also be available locally for the visitor to use as a directory. There will be 50,000 Destination Guides printed, on average each guide gets viewed by 2.5 people, therefore the Guide can make an impression on over 125,000 people. The guide will be available to download on OLC's new interactive website. Information is going out to members in the next few weeks. The guide is scheduled to be available in April, 2010. 1gSe Country Orillia ~ Oeo-Medonte ~ Pama • Ramara ~ Severn Current Marketing nitiatives Summer Theatre Package Member Co-operative Buy-in Opportunity CD W W 0 0 Information has gone out to our members, there is 4 choices for buy in; accommodation (resort or hotel), B&B, restaurant, and value ad ons(attractions, recreation, retail) The complete package will include a show at the Opera House, Accommodation, Dinner vouchers (valued at $25 per person), lunch at the Leacock Museum and Value ad ons as per the consumers choice The package is to be booked online by the consumer using the updated version of the previous online booking engine This package is running mid week from June 1 st to September 25t", 2010 Thank You Agenda Item # 6b) - 1:40 p.m. Frank Coyle, Board of Directors-Chair and Jennife... _y A 0 O I E 0 0 0 CCf Page 34 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... "doctor shortage critical" "Barrie Area officially designated a doctor drought community" "aging boomers face doctor shortage" "doctor shortage will continue" Page 35 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... History & Membership Tackling the Doctor Shortage • Community Task Force - Municipal Officials, Federal & Provincial Members of Parliament - Physicians - Community Leaders - Business Leaders - Economic Development Office - Greater Barrie Chamber of Commerce - Rural Ontario Medical Program • CASPR, Primary Care Forum, Economic Steering Committee, LHIN, PAIRO, HFO 01 Historv/MembershiD Significant steps have been taken to increase the supply of physicians in Ontario. While each accomplishment will help to increase patient access to Ontario doctors, the shortage is so severe in scope that far greater action is warranted. Since 2001 we have made great strides in bringing much needed Family Physicians and Specialist into the area, but there is still a tremendous amount of work to be done. Health care human resources will be a significant issue facing all residents of the area in the coming years and recruitment will be the key initiative to alleviate the hardships of the physician shortage. Our Task Force is comprised of representatives from the Federal, Provincial and Municipal governments, Rural Ontario Medical Program, Medical and Hospital Administrators, Physicians, Barrie Community Family Health Team, Community Stakeholders, Economic Development Office, Greater Barrie Chamber of Commerce and Citizen Volunteers. Because of your support, the Barrie Area Physician Recruitment Task Force continues to develop workable solutions to the physician resource challenge 2 Page 36 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Role of the Recruiter Critical Success Factors in Recruitment • Recruitment sets the stage for successful retention • Site Visit • Interview Preparation/Physician Applications • Budget/Funding Proposals/Presentations • Recruitment Statistics & Reports • Strategic Planning • Ministry Correspondence • Building Relationships 3 In addition to these important skills, Physician recruitment and retentions require a lot of skills, here are some to name a few.... -Develop and maintain a thorough candidate Intake Profile for physicians in all levels of training and track all potential candidates. -Maintain an ongoing status of financial expenditures against an annual operating budget and seek additional funding sources to support recruitment initiatives. -Provide an appropriate on-going evaluation and assessment of the recruitment initiative and provide periodic reports to the Task Force, Medical Staff, the Rural Ontario Medical Program (ROMP), and all funding bodies. -Prepare for and attend university job fairs, recruitment tours and specific specialty conferences when required. 3 Page 37 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Our Difficulties Family Practice Training Opportunities In Ontario McMaster 60 (seats) Ottawa 63 Queens 37 [ Toronto 105 Western 41 NOSM 20 326 PGY2 Family Medicine Residents OVER 315 COMMUNITIES DESIGNATED AS UNDERSERVICED - - - - - - - - - - 4 i Our Difficulties Family Practice 1Yaining May be viewed as provincial responsibility, never the less it directly affects Barrie as a designated underserviced area In Ontario we have 5 Medical Universities (see slide) Family Medicine graduates available after training: 326 Family Medicine Graduates 4 Page 38 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... The Reality I ➢The Facts - Over 650 Vacancies ➢The Competition ➢Options/Opportunities in Family Medicine i The Facts As mentioned earlier - with only approximately 326 Family Medicine Residents graduating each year and over 315 communities designated as underserviced in Ontario and an estimated shortage of 650 family medicine vacancies The math is simple ...the competition... FIERCE! It was no problem tracking information on incentive programs that other comparable communities are offering in their avid quest to lure physicians to their area. $150,000 signing bonuses Free housing $5000 in CME (Continuing Medical Education) Spousal incentives Guaranteed minimum remuneration Free leaseholds/reduced overhead Turn-key opportunities ...this list only scratches the surface of the incentives communities are offering in the attempt to attract and retain physicians. Options/Opportunities in Family Medicine Many GPS/FPs in Ontario focus their practice in areas other than primary care. A 2006 survey conducted by CPSO (College of Physician and Surgeons of Ontario) indicates that 74.3% of all GPs/FPs focus 40% or more of their practice in primary care and 25.7% have other areas of practice focus (e.g. hospitalist medicine, surgical assist, dermatology, sports medicine) WE have been successful in bringing new family physicians to our community, but we are finding that very few are starting comprehensive full-time family practices. With that in mind we are looking at alternative methods, including working closely with the Barrie Community Family Health Team Page 39 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Physician Recruitment Why Physicians Selected Current Location Availability of medical support system/resources 144% Career opportunities for spouse/ partner 120% Family reasons 140% 2 Liked the location 158% r Opportunity for affiliation with a university 125% d Community needs were a good match to my career interests 138% Practice opportunity was available 57% Had to fulfill a return of service obligation 2.1% Religious/ social/ cultural reasons 4.6% Financial recruitment/retention incentives 7.6% Non-financial recruitment/retention incentives 12.6% Other reason for selecting work location I I Source: National Physician Survey, 2007 6 This data was produced by the National Physician Survey to help communities strategize there recruitment efforts. As you can see: -Location -Support systems/resource -Family Rank amongst the highest in priority in their decision making process. Barrie Area Physician Recruitment prides ourselves on our work/lifestyle balance, collegial medical community, proximity to Toronto an gateway to cottage country and most of all retention ...you can practice medicine anywhere - a good fit and lifestyle are the key to ensuring physician happiness! 6 Page 40 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Key Initiatives How we will SUCCEED! • Community Forum Council, Hospital, Medical Staff Address Primary Care Issues Turn-key Clinics • Medical Manpower Plan • International Medical Graduates (IMG) • Media - Keeping the community informed • Engage the business community & community stakeholders • www.barriedoctors.ca • Continue to establish our provincial reputation, adapt to government additions & changes • Family Medicine Teaching Unit - University of Toronto IF Future Initiatives How we will succeed! Facilitate the sharing of information related to incentives and strategies aimed at addressing primary health care Leverage success strategies to enhance primary health care and utilization at the local level in order to better meet the population health needs Aim to contribute a shared understanding about primary care issues and pressures at a local level Media - effectively communicate current situation in our area Developing a program that seamlessly integrates new health care professionals into our community Maintaining competitiveness with other underserviced communities highlighting the areas unique attributes that are potentially attractive health care professionals Continue to establish our provincial reputation, adapt to government additions and changes To ensure that our local municipal councils understand that medical recruitment is a huge component economic development along with growth and prosperity University of Toronto CTU (Clinical Teaching Unit) 7 Page 41 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Family Medicine Teaching Unit • Purpose-built facility for medical residents. Students will roster 300 new patients each • Faculty are family physicians from Barrie area and affiliated with RVH • Teaching model to resemble real life practice • Accredited U of T teaching program J Our Family Medicine Teaching Unit is currently comprised of 5 Residents, 4 family Medicine and 1 Community Medicine Resident When the Teaching Unit's reaches it's maximum capacity in 2012, it will house 18 Family Medicine Resident (9 PGY1's & 9 PGY2's), along with 1 Community Medicine Resident. 8 Page 42 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... 9 Page 43 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Our Success Hard Work = Results 2001= 21 2002= 14 2003= 18 2004= 23 2005= 17 2006= 11 2007= 25 2008 = 24 2009 = 23 Notables Over 450 Community Tours Over 140 Medical Students ti Residents came to Barrie for training Funding Success Community Awareness TOTAL= 176 DOCTORS RECRUITED Breakdown: 113 Specialty Physicians & 63 Family Physicians •36 of the 63 FP s choose not to open traditional comprehensive family praclices for various reasons. Our Success J SO Despite some of the daunting information presented thus far, The Barrie Area Physician Recruitment Task Force has successfully branded the community as a recreational area where professional and personal goals can be met. Many young physicians are excited about the opportunities that Barrie has to offer. Our Success Since 2001 the Barrie Area Physician Recruitment Task Force is not only happy but very proud to announce that we have successfully attracted: 176 Physicians 113 Specialty Physicians 63 Family Medicine Physicians -of the 36 FPS did not open a traditional comprehensive family practice for various reasons. -Barrie Area Physician Recruitment has been regarded as having one most successful Physician Recruitment strategy and success rates in the Province. -We could have not achieved this without the tremendous ongoing support of this Council. Thank you! 10 Page 44 of 107 Agenda Item # 6c) - 2:00 p.m. Christie Cadotte, Co-ordinator, Barrie and Area P... Barrie Area Physician Recruitment; 5 THANKYOU! ii Page 45 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... ORILLIA & AREA PHYSICIAN November 19, 2009 RE: Municipal Funding Request - 2010 Mayor Harry Hughes and Council Township of Oro Medonte 148 Line 7 South Oro, On. LOL 2XO Your Worship and Members of Council: The Orillia & Area Physician Recruitment & Retention Committee was formed 2001. When this group of volunteers was drawn together, the prime focus of activity was the recruitment of family physicians stimulated by an under service designation by the Province of Ontario which currently recognizes a shortage of 7 family physicians in our area. However, the province does not include in that calculation the replacement of retiring physicians, the provision of coverage for orphaned in-patients and coverage required in the emergency room. Another challenge is the number of patients that a newly graduated physician is willing to take on is much smaller than that of the more seasoned doctors. The total of these needs results in an anticipated requirement of approximately 20 new family physicians over the next three years. During 2002, the mandate of this committee expanded to include recruitment of specialists and ongoing work with various medical student groups (clerks, interns and residents). It was identified that having a fall compliment of specialists practicing within the community was in itself a strong recruitment tool for attracting family physicians. Shortages for specialists currently exist in anaesthesia, psychiatry, internal medicine, respirology, and nephrology. It is anticipated that an additional 15 to 20 specialists will need to be recruited over the next 3 years to replace retiring specialists and meet local and regional demands. Students, while a longer term recruitment audience, do represent the physicians of the future. Our success in retaining residents as full time practicing physicians is strong (Dr. Page 46 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... McIntosh, Dr. Perrigo, Dr. Barnett, and Dr. Catford etc.) We need to ensure these students return to our community. Retention of our physicians was also added to our mandate and our name. Physician recruitment is a very competitive business. Communities across the country spend hundreds of thousands of dollars each year to lure physicians; just as we are trying to bring physicians to our area other communities are attempting to lure ours away. Retention is a critical component to the future success of our efforts Graciously funded by the local governments, community organizations (Rotary, Lion's Club, CDC, Kiwanis etc.) and private businesses, this committee has filled the role of community hosts and ambassadors. We are a collaborative of community volunteers, doctors, medical affairs staff and the committee project coordinator. As an example of the promotion of our community the committee has prepared and distributed 296 community orientation /welcome packages this year. I use the word collaborative as the success of our efforts is very much tied to the work of the hospital; we support the efforts of the hospital's administration in their effort to recruit and retain physicians. The following summarizes the activities and successes of this committee for the last year (2009): Goals 2009 Achievements 2009 Coordinate a Visited with new physicians and their families to retention/appreciation assist with the transition to a new community reception and provide . Sponsored and hosted 120 attendees at the "2009 integration assistance to Physician Appreciation Reception". Doctors new physicians in our received recognition for length of service (verbal community recognition, plaques etc.) from the hospital. Coordinate ROMP Week . Coordination and hosting of Rural Ontario 2009 in June. Medical Week 2009 when we hosted 7 medical students who spent a week within our community working with our doctors to experience medicine in a rural setting. For many of these young people, this is their first time in a rural community (outside Toronto). The experience opened their eyes to the possibility of practicing medicine in a smaller community. The committee met students at the bus station, hosted a welcome BBQ for students, billets and preceptors as well as a "community day" involving an area tour, Island Princess Cruise, and luncheon. 0 Follow-up contact with the students resulting in students returning to the city over the summer to Page 47 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... attend local festivals and special events Participation in 2009 • Participation in the 6 medical schools job fairs Medical School Job Fairs at held in September and October 2009. Committee 6 universities in September. members and doctors traveled to Thunder Bay, Ottawa, Kingston, Hamilton, London and Toronto to meet with doctors, residents, and students prior to selecting their communities of choice for practice. As a direct result of this outreach we have developed a database of students who indicated an interest in our community and Soldier's Memorial Hospital. All 131 who visited the Orillia & Area booth have been contacted. To emphasize that these job fairs do work, 5 physicians have already visited our community in the past month, with 5 more visits in the planning stage and offers were made by the hospital. Coordination of CORE • Committee coordinated the visit of 21 medical Rotation Day. residents from the U of T department of family practice • Hosted community welcome breakfast and sponsored recreation activity (Tree Top Trekking) Host 40-60 students • During 2009 (to the end of November), 68 medical throughout the year. trainees were hosted (average stay 4 weeks). • This is in addition to the 7 ROMP students and the 21 medical residents who visited during Core Rotation Retreat Weekend. • Soldier's Memorial Hospital is the most active training hospital in Simcoe County and regularly trains an average of 6 to 10 students per month. While this is an amazing undertaking for the hospital to organize perhaps more impressive are the number of hours of teaching that our doctors commit to these students while they are here. These are doctors who find time to teach in there already busy work schedules. • For students, the committee provides personal welcome and community orientation as well as providing group activities such as social/cultural events, dining at local restaurants, fitness club passes, taxi chits and community orientation packages. • Follow-up contact with all medical students Host 10-20 visiting • Provided 25 community tours to the end of physicians/and families November. throughout the year. • In collaboration with hospital staff coordinate community tour in conjunction with hospital Page 48 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Part Time Project Coordinator responsible for: • Development and implementation of a communication strategy for students and Doctors who have visited or trained in Orillia. • Development of a communication strategy, ensuring compliance with the Privacy Act, for Orillia area youth who are pursuing a career as a Doctor. tour/interviews • Contact before visit to determine interests/recreation/spousal employment, children and school needs • Committee provides welcome packages • Hotel and meal arrangements as required Part Time Project Coordinator • Implementation of data base and communication strategy for visiting students and doctors. • Initiated a comprehensive visiting/integration program for new physician recruits and their spouses. • Assisting spouses to secure employment in our community • Organized community tours and social activities for 68 medical trainees, 23 residents, 7 ROMP students and 25 visiting doctors/families. • Follow-up contact to visits and medical school job fair • Prepared and distributed 296 community/orientation and welcome packages • Acted as a community information liaison for the medical trainees • Administrative/organizational support for all activities of the committee - Appreciation Reception, Action Planning Day, committee meetings, health professionals recruitment tour, ROMP Week • Outreach to local students studying medicine As a result of our activities and those of the hospital we are pleased to provide the following statistics of success for 2009: Recruitment 2009 Family Physicians - 3 Specialists - 6 By contrast, 2 family physicians and 4 specialists moved to our city in 2008. The community committee and the hospital, through a collaborative team approach to potential doctors and medical trainees have achieved a balanced experience and it is reflected in the success of 2009. Some families require more than one hospital/community visit before making a decision to locate in our area. The community visit is a key component to success. Out of 12 physician/spousal visits, 9 recruitments 4 Page 49 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... occurred. Because we had the personnel resources to respond quickly to the 131 inquiries we received as a result of the medical school job fairs last month, 5 community/hospital tours have resulted, with another 5 tours in the planning stage. We anticipate further recruitment success before year-end. In addition to the financial support of the local levels of government, we are pleased to report that Casino Rama provided a contribution of $15,000., and various businesses and organizations contributed an additional $2,700. to committee endeavors. Goals 2010: The following are the on-going goals for the committee for 2010: ➢ Host the Appreciation and Long Service Reception for Physicians. ➢ Coordinate ROMP Week 2010 in June including "Community Day" ➢ Participate in 2010 Medical School Job Fairs at 7 universities in September and October. (Thunder Bay, Ottawa, Kingston, Hamilton, Toronto, London, and Sudbury) ➢ Coordinate CORE Rotation Weekend Retreat. ➢ Host 90 to 100 students throughout the year. ➢ Host 25 - 35 visiting physicians and families throughout the year. New Goals for 2010: ➢ Support the development of an incubation office for new family physicians ➢ Develop committee business plan ➢ Develop a "Community Integration Directory" for medical trainees, and new doctors and their families ➢ Develop physician recruitment web-site Budget 2010: In order to meet the goals and objectives as outlined above, the committee respectfully is requesting a financial contribution of $ 10,000.00 from the municipality. These funds will be augmented by cash carried forward from previous years and by funds and goods & services provided by local businesses, Soldier's Memorial Hospital and other community organizations. Each year many businesses donate graciously to the efforts of this committee. Past contributors include: Mariposa Market, Fern Resort, Apple Annies, Madison County, Home Hardware, Brewery Bay, Sunshine Carpets, Shopper's Drug Mart, Guardian Pharmacy, Orillia Pharmacy, Orillia & District Chamber of Commerce, Sandy's Flowers, Hawk Ridge Golf & Country Club, Hardwood Hills, Casino Rama, Orillia Construction Association, Cavana Inn & Spa, Lion's Club, and Genesis Gym. Please refer to the attached 2010 budget (Appendix B) for further details. Page 50 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... The work of this volunteer committee is critical to the future level of health care service within our community. The shortage of family physicians and other specialists across the country will continue. As a community we can not afford to reduce the level of effort we expend recruiting new doctors or thanking those who have worked tirelessly on behalf of our residents. We hope you will look favourably upon our request. If you have questions, please do not hesitate to contact me at your convenience. Sincerely, Kathi Shropshire, Chair Orillia & Area Physician Recruitment & Retention Committee KSIp 6 Page 51 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Appendix B 2010 Annual Physician Recruitment Budget Cash in the Bank Contributions:* Hospital Foundation CFOA ROMP Program Community Partners & Businesses CDC - Community Development Funds City of Orillia Township of Oro-Medonte Township of Ramara Township of Severn Mnjikaning First Nation Total Total Available Expenses: Medical Schools Job Fair Rural Medical Week Core Rotation Day Retention Activities Visits - Physicians & Students Incubation Office Community Outreach/integration Promotional Items Business Plan Development Pt. Time Project Coordinator CASPR - membership & conference Administration Total Balance Carry Forward $24,000 - projected carry forward $5,000 $1,500 $1,500 $15,000 $25,000 $20,000 $10,000 $5,000 $5,000 $5,000 $93,000 $117,000 $4,000 $3,500 $2,000 $10,000 $10,000 $10,000 $4,000 $20, 000 $6,000 $32,000 $5,000 $4,000 $110,500 $6,500 * Note: This does not include donations of products or services, nor the financial contribution made by Soldier's Memorial Hospital for recruitment efforts (staff wages, operational costs) Community Development Funds: $10,000 - incubation office, $5,000 - business plan, $10,000 - promotional items Promotional Items: website development, search engine optimization, updated job fair banners logo development, branding & advertising Retention Activities: Appreciation Event, 2 mid year thank you activities, appreciation gesture for preceptors Incubation Office: Costs to outfit 1 incubation office within the Health Network facility Part time coordinator: 28 hours/week including MERC Administration: postage, bank, supplies, printing, legals, accounting Page 52 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... F n Page 54 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Page 55 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Page 56 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Page 57 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Page 58 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Page 59 of 107 Agenda Item # 6d) - 2:20 p.m. Kathi Shropshire, Chair and Donna Hewitt, Orilli... Page 60 of 107 Agenda Item # 6e) - 2:40 p.m. Gayle Wood, Chief Administrative Officer and Joce... Gravelle, Paul From: Jocelyn Lee [J.Lee@lsrca.on.caj Sent: November-19-09 4:09 PM To: Gravelle, Paul; Gravelle, Paul Cc: Gayle Wood; Brian Kemp; Mike Walters; Ken Neale Subject: LSRCA 2010 projected multi year program and related funding requirements Attachments: 2010 Oro Medonte Summary Special Capital and General Levy 04-23-09.xls; Multi Year Forecast Special Capital and General Levy 2010 budget.xls Hi Paul; Please let me first briefly introduce myself. My name is Jocelyn Lee and I am the Manager of Finance for the Lake Simcoe Region Conservation Authority. I have taken over from Mark Valcic regarding the coordination of our municipal funding requests. I have prepared this brief email to touch base with you with regard to the 2010 budget development process and to confirm any budget development planning requirements that you may have that will assist you and the council during the budget deliberations. As part of the 2010 budget development planning process it would be very helpful if you could highlight for me the following; 1) Expectations that you may have with regard to materials that you will require in support of the 2010 LSRCA funding request. 2) Staff, committee and/or council meetings at which you may need LSRCA representation to dialogue and/or make a presentation. 3) Anticipated key budget development and approval time lines. 4) Any other information that you believe is helpful to be aware of at this time. In 2009 a summary funding request was provided and, as a baseline, I have attached below a similar schedule with the updated figures for 2010. The special capital program headings indicate the general nature of the planned programs and services. If there are specific programs and/or services that your municipality may require that are not reflected in the current plan, please let me know and I will ensure that the respective LSRCA program Director is notified to confirm the program expectations and related funding requirement. The Natural Hazard Mapping program is included in the 2010 budget proposal at a cost to the municipality of $45,000. This funding request is to complete hydraulic studies using HEC RAS model (Engineered Flood plain mapping) for Hawkestone Creek. Under Regulation 179/06 the LSRCA has applied a basic level of hazard identification to all floodplain areas in the watershed. Work remains to be done in providing additional detail and in providing information for municipal emergency services. The hydrology and hydraulic modeling necessary to update flood line information are also ongoing initiatives. For the 2010 budget year LSRCA is requesting a one- time capital investment amount of $2,440 for parking lot requirements relating to the facility of the Newmarket LSRCA office. The present parking facility does not have sufficient spaces to accommodate the current staff, and the visitor parking is problematic given the limit spaces. The current number of parking spaces provided is not in compliance with the Town of Newmarket's by-laws. Additionally, and more importantly, due to the poor condition of the lot there are significant health and safety concerns. We have been fortunate to be able to allow staff to park at our neighbour's to the north of us (Madsen's Greenhouses) however the sidewalk is incomplete and the walk down and up can be difficult in the bad weather. This increases the risk of Page 61 of 107 Agenda Item # 6e) - 2:40 p.m. Gayle Wood, Chief Administrative Officer and Joce... health and safety concerns. We have approached our neighbor to the south (York Region Offices) and inquired about availability of their space however they do not have excess capacity available for us to use. Having exhausted all means to address this matter, we have recognized the need is important and the current facility poses significant concerns for the organization. As such, we are asking our funding partners in our 2010 request for funding an amount that will allow us to proceed with this capital project. The 2010 budget year also has a new program line to accommodate the legislation regarding "Accessibility for Ontarians with Disabilities Act". The amount of this new item for the Town of Oro-Medonte is $244 in 2010. The remaining years impacted by this program line are shown in the multi-year forecast attached for the next 5 years. Also attached below for your information and planning purposes is an updated multi-year projection of anticipated programs and related funding requirements. The projections reflect our updated best estimate related to programs and services that are required to support watershed wide programs as well as those within specific municipalities. Please note that the potential impacts of the pending Lake Simcoe Protection Plan on programs and funding will be monitored and assessed as they become known. We will continue to work closely with our municipal partners through the development process. The general levy increase being requested is 3% ($907) minus a CVA adjustment of $711 for a total general levy adjustment of $196. Please let me know if you have any questions, concerns or advice with regard to the ability of staff to support our request as positioned. The Township of Oro-Medonte is a valued partner. As always, thank you for your assistance and support during this process. Jocelyn Jocelyn Lee, C.M.A. Manager, Finance Lake Simcoe Region Conservation Authority (905) 895-1281, extension 297 Page 62 of 107 Agenda Item # 6e) - 2:40 p.m. Gayle Wood, Chief Administrative Officer and Joce... LAKE SIMCOE REGION CONSERVATION AUTHORITY 2010 Preliminary Budget Estimates SUMMARY SPECIAL CAPITAL and OPERATING LEVY as updated for Township of Oro Medonte staff on 77?, 2009 2009 2010 SPECIAL CAPITAL PROGRAM FUNDING PRIORITIES Requested Proposed LSEMS and LSWQIP (LEAP), (a) LSEMS - Lake Simcoe Protection Act 2,387 2,400 (b) Basin Wide Watershed Initiatives 3,647 3,602 (c) Water Quality Improvement Program 7,791 8,025 Watershed Management Watershed Monitoring (a) Surface Water Quality 1,326 1,333 (b) Open Lake Monitoring 2,188 2,200 (c) Water Response 1,601 1,609 (d) Ground Water Management/Monitoring 1,210 1,216 Natural Hazard Mapping (includes Emerg. Svc. Mapping) 0 45,000 °k Natural Heritage Mapping 995 1,000 Flood Forecasting/ Warning 1,378 1,385 Sub-Watershed Planning and Implementation (Hawkestone & Oro Creeks) 50,000 25,000 Sub-Total 72,523 92,770 Asset Management and Program Support Conservation Area Management Plan 111 124 Asset Management and Program Support (a) Program Information Management 1,556 1,565 (b) Conservation Area Maintenance 87 95 (c) Conservation Area Development 87 95 (d) Vehicles and Equipment 663 918 Sub-Total 2,504 2,797 TOTAL SPECIAL CAPITAL LEVY 75,027 95,567 TOTAL GENERAL OPERATING LEVY ✓ 30,238 30,434 ONE TIME CAPITAL INVESTMENT - PARKING LOT 2,440 ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT 244 TOTAL SPECIAL CAPITAL AND GENERAL LEVY 105,265 128,685 ✓ Funded in 2009 Approved funding in 2009 was $50,027 (Sub Watershed Planning funded at $25,000) Total funding approved in 2009 was $80,265 C:\UsersNgravelle.ORO-MEDONTE\AppData\LocalNMicrosoft\Windows\Temporary Internet Files\Content.Outlook\MGODEV9U\2010 Oro Medonte Summary Special Capital and General Levy 04-23-09 20/11/2009 Page 63 of 107 Lake Simcoe Region Conservation Authority 5 Year Budget Projection Township of Oro-Medonte T 0) cQ O O 2010 2011 2012 2013 2014 Special Capital Program Proposed B udget Proposed Budget Proposed Budget Proposed Budget Propose Budget Municipality Total Cost Municipality Total Cost Municipality Total Cost Municipality Total Cost Municipality Total Cost Cost Cost Cost Cost Cot Lake Simcoe Protection Plan 2.400 196,692 2,472 202,593 2,546 208,671 2,622 214,931 2,701 221,379 Basin Wide Initiatives 3,602 295,241 3,710 304,098 3.821 313,221 3,936 322,618 4,054 332,297 LEAP 8,025 870,786 8,266 896,910 8,514 923,858 8.769 951,532 9,032 980,078 Surface Water Monitoring 1,333 109273 1,983 162,551 2,043 167,428 2,104 172,451 2,167 177.625 Open Lake Monitoring 2,200 180,300 2,266 185,709 2,334 191,280 2,404 197,018 2,476 202.929 Water Response 1,609 131,918 1,658 135,876 1,707 139,952 1,759 144,151 1,811 148,476 Groundwater Monitoring 1,216 99,672 1,252 102,662 1,290 105,742 1,329 108,914 1,369 112,181 Natural Hazard Modeling and Mapping 45,000 244,1)00 0 99,000 0 79,D00 0 135,000 0 40,00 Emergency Services Modelling and Mapping 0 0 0 0 0 0 0 14,000 0 14,000 Natural Heritage Mapping 1,000 81,955 1,030 84,414 1,061 x6,946 1,093 89,554 1,125 92,241 Flood Forecasting and Warning Network 1,385 113,543 1,427 116,949 1,470 120,457 1,514 124,071 1,559 127,793 Sub Watershed - Plan Development and Update 160,000 0 170,000 0 0 0 0 40,000 40,000 Sub Watershed - Implementation 10,000 45,000 35,000 140,000 35,000 180400 35,000 180.000 15,000 160,000 Sub Watershed - Monitoring 15,000 36.545 15,450 57,641 15,914 99,371 16,391 101,752 10,000 97,923 Durham ORMCP - Plan Development and Update 0 85.000 0 0 0 0 0 0 0 0 Durham ORMCP - Implementation 0 0 0 65,000 0 65,000 0 65,000 0 65,000 Durham ORMCP - Monitoring 0 0 0 20,600 0 21,218 0 21,855 0 22,511 York ORMCP - Plan Development and Update 0 0 0 0 0 0 0 0 0 0 York ORMCP - Implementation 0 150,000 0 150,000 0 150,000 0 150,000 0 150,000 York ORMCP - Monitoring 0 106,090 0 109,273 0 112,551 0 115,928 0 119,406 Conservation Authorities Moraine Coalition 0 10,000 0 10,000 0 10,000 0 10,000 0 10,000 Conservation Area Management Planning and Coordination 124 124,077 128 127.799 132 131,633 136 135,582 140 139,649 Program Information Management 1,565 128,255 1,612 132,103 1,660 136,066 1,710 140,148 1,761 144,352 Asset Management - Conservation Area Maintenance 95 95,000 95 95,000 95 95,000 95 95.000 95 95,000 Asset Management- Conservation Area Development 95 95,000 95 95,000 95 95,000 95 95,000 95 95,000 Asset Management - Vehicles and Equipment 918 75,236 945 77,493 974 79,818 1,003 82,213 1,033 84,679 Accessibility for Ontarians with Disabilities Act 244 20,000 126 10,300 129 10,609 133 10,927 Parking Lot Capital Project 2,440 200,000 Natural Partnership - Reforestation 0 50,000 0 50,000 0 50,000 0 50,000 0 50.000 Capital Program Subtotal 98,251 3,703,583 77,515 3,600,971 78,785 3,572,781 80,093 3,727,645 94,418 3,722,519 2010 2011 J 2012 2013 2014 Operations Proposed Budget Proposed Budget ` Proposed Budget I Proposed Budget Proposed Budget Municipality Total Cost Municipality I T otal Cost I Municipality I T otal Cost I Municipality ` Total Cost I Municipality I T I °~1 Cost Cost Cost Cost Cost Cost Base Levy 30238 2,457,821 30,434 2,509,100 32,564 2,684,737 34,843 2,872,667 37,282 3,073.753 Base Pressures 196 51,279 2,130 175,637 2.279 187,930 2,439 201,086 2,237 184,425 Operations Subtotal 30.4341 2,509,100 32,5641 2,684,7371 34,5431 2,872,6671 37,2521 1 3,073,7531 39,5191 3,258.1781 Total 128,685 6,212,683 110,079 6,285,708 113,6281 6,445,448 117,3751 6,801,398 133,9371 6,960,697 Agenda Item # 6e) - 2:40 p.m. Gayle Wood, Chief Administrative Officer and Joce... Page 65 of 107 is the source 01 * s . Lake Simcoe for s municipal►t►e drinking water lates municipal . The lake assim► eatment facilities waste from 14 tr $200 million recreational resource capital value $1 billion natural nt natural heritage An importa o d creeks 35 rivers an p Marinas o 37 beaches & 1 1 i • ~m CD o- • 42.7 km of lake shoreline • 265.6 km of streams • 7,964 ha of natural heritage features - 60% is forests and swamps • 6 wellhead protection areas within LSRCA jurisdiction; 13 areas in entire municipality Monitoring sites - 1 groundwater station (provincial well) - 4 meteorological station (2 Environment Canada, 1 MOE, 1 LSRCA) - 2 fish monitoring sites • Low-lying - 5,429 ha of regulated area - 5% of total regulated area in the watershed - Significant wetland component • Approximately 3,269 private septic W systems CD 0) IJ 0 0 v cQ CD 0) co 0 0 Working with our partners Lake Simcoe Conservation Foundation Community Stakeholder Groups Citizen Organizations Academic Communities Watershed Municipalities Ministry of the Environment Ministry of Natural Resources Ministry of Municipal Affairs & Housing Ministry of Agriculture, Food & Rural Ministry of Energy & Infrastructure International Partnerships: • China • Australia • Russia • Suriname • Thailand Environment Canada Fisheries & Oceans Canada First Nations Assimilative Capacity Study $163 million New phosphorus target 44 Tonnes Lake Simcoe Protection Act & Plan T v cQ 0 0 US CD o- ^V, W Q 4 _ I, ll% proteo a o& Rest i r ~ T a 7"M ~ t 'se~ program Support US CD o- S OF MONITORIN VARIOUS APE ,mainly fish •Aquatic sampling ._Temperature sampling ' •2 precipitation stations ity uarnt .Water quality and q stations ement practice Best manag area Medonte inventory in ~ro- ro 0 TES it N UsE ■ 0o ce Monitoring yegend r ',n . Mnnµonn9 Lp~ation 1 N;atetc~rts$ + -°lr~ Subw~letsngd5 II J Oro Greeks NoRh NawM.estone Craek Oro Ueek55auth z~ • -o O N O 0 Natural Herita e Activities ecological land classification Maintenance of dated for entire watershed Up nt as it is used in our .Base layer very importa modeling for planning decisions. hotos -Every year must be updated from air p = from different regions each year -In 2009 used pOC I received hotos from SimcOe county O 93 r+ W 3 rn N N 0 c 611 S:T:"fil 0 ai Natural Hazard M in Ma was updated f Or entire watershed in 2009 Regulation P Oro-Medonte an estimated flood Update included ood plain mapping, Ce of engineered fl .In the abSen 179-06 ded per regulation plain is inclu F r. F !4 N -A ~ s _ W 0 7'j Lo CD cD T 0) LO O O C) • ~ MOTIT69-11 U • • D cn O 1 • w W Stewardship Proiects in Oro-Medonte Number of Projects Stream-bank Erosion 2 v Septic bed Improvements 12 Q Well Abandonment-decommissioni-ig 2 0 n CD, Tree planting 2 Well - Improvements projects 2 3 M U O LEAP Landower L O _ • i ! I 1Ti LQ V 0) cQ CD al 0 Program Region Cost Total Cost Program Information Management -The inter-active plan review mapping website allowed LSRCA to put a Planner in Oro-Medonte. • With this new functionality In place, Planners can go out remotely throughout the watershed and do their work. $ 1,556 Satellite Office - Permit Review m_ $ 127,420 Priority Area Continue with Subwatershed plans which are a requirement under the Lake Simcoe Protection Plan Benefit from the value added work with the province Continue watershed monitoring through the various sites Maintain requirements under regulation 179-06 Implement watershed stewardship programs • Leap programs offer benefit of T leveraging municipal and federal funding LO d) 0 0 ►vd :rw_t 24~►~ ~und~n9 V)Covosed $244 priority Area $2440 AOpA (regulatory) et gy-laws mark le Lot _ h Town of New Madsen s cit is not avail wit Parking Han issues wa , lk from cess c ,Not in comp ab r but ex York ape y Health and ached Safety Regn n for neighbou .pppro _ SSISI~ H 015413 "F-9 ccE , Revenue Generated by Authority $1,759,155 11% Other Revenue, $483,975 , 3% Federal Grants, $1,439,380 , 10% i v cQ CD v co O 0 Provincial Transfer Payments & Grants, $4,133,313 , 27% General Levy, -$2,457,821 , 16% Special Capital Levy & Municipal Partners, $5,029,066 , 33% SPECIAL CAPITAL FUNDING 2009 2010 Funded Proposed T sy c~ CD C0 0 0 LSEMS - Lake Simcoe Protection Act 2,387 2,400 Basin Wide Watershed Initiatives 3,647 3,602 Water Quality Improvement Program 7,791 8,025 Watershed Monitoring 6,325 6,358 Natural Hazard Mapping (includes Emerg. Svc. Mapping) 0 0 Natural Heritage Mapping 995 1,000 Flood Forecasting/Warning 1,378 1,385 Sub-Watershed Planning and Implementation (Hawkestone & Oro Creeks) 25,000 25,000 Conservation Area Management Plan 111 124 Asset Management and Program Support (a) Program Information Management 1,556 1,565 (b) Conservation Area Maintenance 87 95 (c) Conservation Area Development 87 95 (d) Vehicles and Equipment 663 918 TOTAL SPECIAL CAPITAL LEVY 50,027 50,567 TOTAL GENERAL OPERATING LEVY 30,238 30,434 ONE TIME CAPITAL INVESTMENT - PARKING LOT 2,440 ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT 244 TOTAL SPECIAL CAPITAL AND GENERAL LEVY 80,265 83,685 Represents a .01% increase on base Plus One-time capital ask $2,440 Agenda Item # 6e? - G " • `T # 4 a, m qs Page 80 of 107 Agenda Item # 6f) - 3:00 p.m. Keith Sherman, Executive Director, Severn Sound E... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527-5166 - FAX (705) 527-5167 Email: kshennan(uttown.midland.on.ca Website: www.wvernsound.ca October 21, 2009 Mr. Robin Dunn, CAO Corporation of the Township of Oro-Medonte Box 100 Oro, ON LOL 2X0 Dear Robin, RE: BUDGET REQUEST FOR THE SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGREEMENT - 2010 On March 26, 2009, the Severn Sound Environmental Association (SSEA) Agreement was renewed to create a Joint Municipal Service Board under the Municipal Act (Section 202). Budget projections for 2010 were provided as part of the Strategic Plan of the SSEA (Schedule A of the Agreement) and as part of the Business Plan (Schedule B of the Agreement). The SSEA has considered operation costs over a five-year horizon, including 2010. The overall municipal share for 2009 has been $170,000. The share of that cost from the Township of Oro-Medonte has been $19,144. The overall municipal share of the SSEA budget for 2010 will increase to $210,864 as per discussion with the SSEA. The increase is due to slightly increased administration costs to the SSEA but also increased coverage of current staff salary & benefits within the SSEA Operations budget. Accordingly, the request for the 2010 SSEA operating budget from the Township of Oro-Medonte is $23,797. This amount covers SSEA operation and does not include requests for special project funding. During 2010, major activities of the SSEA will involve the following. • Sustainability Plan for Severn Sound • Source Water Protection • Habitat Assessment • Plan Input and Review • Healthy Streams Project • Monitoring (Open water, Streams, Beaches, Groundwater, Benthos, Fish, Habitat) Page 81 of 107 Agenda Item # 6f) - 3:00 p.m. Keith Sherman, Executive Director, Severn Sound E... Within the Township of Oro-Medonte we have discussed the need for a water quality update of Bass Lake during 2010. The funding request for the survey (originally proposed for 2008) is $10,374. The total value of the project including in-kind that would be arranged by SSEA is $15,671. The proposal for this funding is attached for your information. Thank you for your continuing support and participation in the Environmental Association. We also appreciate the assistance provided by Councilor Terry Allison, your representative on the Association. If you have any questions, or if you would like a deputation to present our request for budget please contact me. Yours Truly, Keith Sherman, Coordinator Severn Sound Environmental Association CC: Terry Allison Page 82 of 107 Agenda Item # 6f) - 3:00 p.m. Keith Sherman, Executive Director, Severn Sound E... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527-5166 - FAX (705) 527-5167 Email kshermanra town.midland.on.ca Website: www.sevemsonnd_ca Severn Sound Environmental Association Proposal Water Quality Survey of Sass Lake 2008 K. Sherman November 28, 2007 In order to provide the Township of Oro-Medonte with an update of the water quality status of Bass Lake the Severn Sound Environmental Association is proposing to conduct an open water sampling program during 2008. The survey would collect water samples from the open water of the lake and provide an analysis of the water quality status in comparison with previous sampling and lake information. Vertical profiles of temperature and dissolved oxygen will be collected at the deepest point in the lake on a biweekly basis from the beginning of May to the beginning of October 2008 using a calibrated dissolved oxygen and temperature meter. Euphotic zone composite and bottom water samples will be collected at the deepest point of the lake. Lab analyses should include: chlorophyll a, low level total phosphorus, dissolved reactive phosphorus, ammonia/ammonium nitrogen, total Kjeldahl nitrogen, total nitrate nitrogen, sulphate, chlorides, conductivity, pH and dissolved organic carbon. Euphotic zone composite samples of phytoplankton will also be collected and preserved with lugol's solution for subsequent identification and determination of biovolume. Zooplankton will be sampled using a vertically towed plankton net and preserved for subsequent identification, enumeration and determination of biomass. A presentation of findings will be made to Council in Spring of 2009 and a technical report will be prepared summarizing the water quality status of the Lake. Page 83 of 107 Agenda Item # 6f) - 3:00 p.m. Keith Sherman, Executive Director, Severn Sound E... Project costs: Budget In-kind Open Water Sampling Boat, motor and operator $1,100 $0 Sampling $2,253 Sampling equipment $2,000 Sampling bottles and preservative $500 $2,000 Water analyses chemistry $1,650 550 phytoplankton $265 zooplankton $1,925 Reporting data analyses and report preparation $1,289 presentation to Council $225 draft and final report for 2006 $489 Project Subtotal: $9,431 $4,815 Project Management & Administration: $943 $482 Total Funding Request: $10,374 $5,297 Total Project Value: $15,671 Page 84 of 107 Revo 9 VS ever 24~ on'te n Sou Med nsh►p of Ulu Tow .~n SO/, J r' entaX , r-I AS6 . pr~t~r~ IV Cana& _ cement - 5~.~.[jn[2fj0 REa~iY EO>ert't¢ ~'~n ka ~axx Laln . ~d Bernsou' _ - wwv ~ . se D cn O Q v O 3 rn T v cQ O co m O O /-%I qu cl w 0 0 71, CD O 1 3 v m x O n GO O n O Cf) O G O cn O Q m SSE SSIOn Statement „e the SSFA ~S based rnissw~► ~ and to ommunity- • onmental aua~ity The c sustain en~~r through tinned PfOte*se os eWarSh~p of to ensures °a legacy °f tributaries imP1e Se~~eg Sound and i T v cQ CD co co 0 0 SSEA Activities in Oro-Medonte Twp in 2009 Activity Healthy Streams Project (tree plant 3,000) Tributary monitoring (Hog, Sturgeon, Coldwater, North) Beach Monitoring with Health Unit (Bass Lake) Source Water Protection (SWP Region, Risk Assessment, WHPAs) Ontario Early Action Drinking Water Stewardship (more than $150,000 available) Well Aware Tree Distribution (over 11,000 trees & shrubs) Provincial Groundwater Monitoring Network SSEA Operation Twp Cost Total Value $0 $17,600 $0 $35,000 $0 $32,800 $0 $450,000 $0 $200 $0 $26,000 $0 $15,160 $0 $70,000 $19,114 $264,000 $19,114 $9107760 CD Q CD 3 w 0 0 CD. CD 3 v M X CD G CD 0 CD 0 Cf) CD CD Cn 0 Q m nests lor 20 ~ ~ . Rea 4 ■ °f $,3()4,B6 g7 374 (total eration - X23,7 SSF-P4-pp 2~~0 V~ Q Survey Bass Lay-,e5'671 ater Pfotection Study value Wth Source N oni partl6pat n funde me only - MOE tree ,sta~ time in the Se:D\Jern sound ing Support o und ram for e ~ part'diPatlon fro j..junded) 2010 Council an dm SteWardship ~ ~ CO 1 T 0) cQ O CD O O O DR NK NG WATER SOURCE PROTECTIOI ACT FOR CLEAN WATER 7 Ccorgian Bay .+N MK Grey „may.. s es a, South Georgian Bay Lake Simcoe )Source Protection Region ■ Stewardship ■ Early Action ■ Technical Studies (culverts, baseflow, drainage, water budgets, overburden, risk assessment) ■ WHPA studies O Q v CD 3 rn w 0 0 3 m O 3 M X O GO O O Cf) O O Cn O Q m t` d~ ~ t n y l `~i ~ ~t ~ t, ~ 1 7 f 4 t e .f ~I 6~. WR r yi i I3.. y MM . i _ ~ fl y t ~ C 1 4 a , t r r 5 4 S ~Ganada J p o< s , no d SCoutree With MNR an artnershiP P Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... December 2, 2009 Mayor Hughes & Council The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Member Dear Mayor Hughes & Council: Municipalities Re: 2010 Nottawasaaa Vallev Conservation Authoritv Draft Budaet and Municiaal Levv Circulation notice. Amaranth Barrie Enclosed please find the Nottawasaga Valley Conservation Authority (NVCA) Draft The Blue Mcwr,t. Budget Summary for 2010 (attachments 1 and 2). This draft budget was approved Bradford-West ( it n, ,r•. for circulation at the November 27, 2009 NVCA Board meeting. On February 12, 2010 the NVCA Board members will deliberate and vote on this circulated budget. Clearvic Please note that at the budget meeting there will be two components to the vote: Collingwo, Essa • a grant matching levy ($183,960) which represents approximately 10.1 % of the Innisfii levy where each member has one vote; and, Melant:111 err Mona • a non-grant matching levy ($1,633,937) representing approximately 89.9% of the levy. Each member has a weighted vote, weighted according to their municipal Mulmur share of the current value assessment. NewTeCUn Oro-Med- - The proposed increase in municipal levy for 2010 is $52,944 shared between the GreyHighl. ,i 18 watershed municipalities, or a 3.00% average increase over 2009. Shelbun (attachment 1) Springy,:, r Please note that the proposed 2010 budget includes an increase in the portion of Wasag.,Bt the City of Barrie and Town of Innisfil within the NVCA area of jurisdiction. This results in a large increase in levy to Barrie and Innisfil and a decrease in levy to the Watershed other 16 Municipalities. Please see attachment #3 a letter from, Peter Hulsman, Counties Acting Manager, Water Resources Section of MNR providing background to this adjustment. Simco, DUrrcrl The 26 NVCA Board Members worked collectively over a four month period to develop a fair budget, reflecting the need to keep the levy increases down, while providing the mandated conservation services to our municipalities and residents. Member of CAIC Conserving our Healthy Waters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1TO ONTARIO Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin©nvca.on.ca Page 92 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... 2010 NVCA Draft Budget Summary and Municipal Levy Page 2 of 2 The development of the 2010 budget was especially challenging due to the following pressures: • Planning program revenues are projected to be $200,000 lower in 2010 than budgeted for in 2009, reflecting the continued downturn in new subdivision growth. It would require an 11 % levy increase to offset this loss in revenue. • Due to new legislation, including the Places to Grow Act. and local growth plans, the NVCA Planning and Engineering departments will have significant work load pressures over the next two years providing input and technical support for 18 Municipal Official Plans and two County Official Plan updates. • The Land Stewardship programs have received an additional $320,000 of provincial grant dollars in 2009 to protect our drinking water supplies.. This is good news; however, additional staff resources are required to help deliver these grant programs. • Current growth pressures continue to place additional pressures on NVCA services from wetland protection, to plan review and permitting, to management of our conservation area lands for public use. • Despite the slowdown in new subdivisions there is a continued need to maintain staff capacity to support our local economic development through timely, professional planning and technical support services. The following is a brief summary comparing the 2009 and proposed 2010 budgets: 2009 2010 Staff wages $2,328,000 $2,341,000 Total Expenditure $3,998,079 $3,866,772 Total General Levy $1,764,953 $1,817,897 Estimated cost/resident $9.41 $9.69 Approval of the 2010 Conservation Authority budget will cost on average an additional 28 cents per resident, bringing the total to approximately $9.69 per resident per year. We believe this represents a wise investment for the long term health of our environment and our local economy. We would be pleased to make a deputation to your Council or work directly with your staff to answer any questions regarding the 2010 draft budget and associated conservation services. Please contact Laurie Barron at 705-424-1479 ext 227 or Ibarron@nvca.on.ca to schedule a deputation or a meeting with staff. The detailed 2010 Draft Budget can be found on the NVCA web site @www.nvca.on.ca under 'News and Events' or obtained directly by contacting Laurie Barron at the above noted email/phone. Yours in Conservation, 01k JJ I Wayne R. Wilson, B.Sc. Walter Benotto CAO/Secretary-Treasurer NVCA Chair Page 93 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... AAA ~I STAFF REPORT ~q TROT! M Date: November 27, 2009 Meeting No.: 10/09 To: The Chair and Board Members of the NVCA From: Wayne R. Wilson, CAO Secretary Treasurer and Susan Whitters, Manager Finance Subject: NVCA Draft 2010 Budget V1.1 Recommendation: Whereas the Executive committee have reviewed and support the NVCA draft 2010 budget dated Nov. 13th 2009. Therefore the NVCA recommends that the Draft 2010 budget, totaling $3,866,772.05 requiring $1,817,897.06 of general levy, an average 3.0% general levy increase over the 2009 year, be circulated for municipal review, and Further that the 2010 NVCA budget vote be held at the regular Board meeting on Friday Feb. 12th 2010. Background: On Oct.9th staff presented to the NVCA Board a preliminary budget direction report. This report identified approximately $300,000 of NVCA budget pressures for the 2010 year, primarily made up of approximately $200,000 of planning revenue shortfall and other normal cost of living expenses. This budget pressure was equivalent to a 7 to 9% levy increase. The Board Members where canvassed by the Chair to provide recommendations for their guideline levy increase for 2010. The members provided a range of levy increases from 1.6% to 5 % with the majority in the 2.5% to 3% range. Staff where directed by the Executive to prepare a 3% preliminary budget for their consideration on November 13th The Executive supported the preliminary budget as presented on November 13, with a 3.00% levy increase and recommended it to the Board for review. Budget Highlights: • All employer employment costs and benefit costs have been included at the 2010 rates. • COLA has been estimated at 1.8% (1 % CPI plus .8% pre-approved 2008 salary adjustment) Page 94 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... STAFF REPORT BOARD OF DIRECTORS 10/09 Preliminary 2010 Budget V1.0 Page 2 of 3 For the 2010 budget the apportionment percentage used to set the general levy for the City of Barrie and Municipality of Innisfil, has been significantly increased. Barrie and Innisfil pay approximately an additional $80,000. The apportionment increase has been set by the MNR to reflect changes in land distribution between these two Municipalities within the NVCA watershed. Please see the attached letter dated Oct. 19th 2009 from Peter Hulsman. The City of Barrie - Innisfil Land Annexation, which is expected to occur January 1, 2010, pending Legislative approval, is not included in this table. • For 2010 a separate MOU and service delivery agreement for the delivery of conservation services in the Severn portion of Oro-Medonte has not been developed. Staff are unable to provide associated budget implications for NVCA Board consideration. The Executive recommend that the draft 2010 budget show no financial adjustment for the Severn area. • The Healthy waters program 120 will operate similarly to 2009, however please note that $72,000 of SWP early action implementation funds have yet to be confirmed by MOE and $28,225 of partnership funds need to be found/confirmed to balance the budget. • Program 150 Land Management: The Land Management Technician position approved in 2009 and recommended by the Lands and Stewardship Advisory Committee September 2009, is addressed by changing the Lands Technician from a 8 month seasonal part time to permanent full time, rather than adding a completely new 12 month position. • Program 310 Planning: Staff estimated a 2009 Plan of Subdivision revenue shortfall of $200,000.00 and assumes the same shortfall for 2010. The draft budget addresses this by decreasing the budgeted Plan of Subdivision revenue by $100,000.00, reducing program costs by $80,000, increasing levy support by $21,000 and accessing $43,000.00 of Capital Reserve funds. Note, a similar amount of reserve funds were used in the 2009 budget. The second Senior Planner position continues to be unfunded since 2009 and one Water Resources Engineer position is left vacant in 2010 to reduce planning operating costs. The core Source Water Protection (SWP) program 460 remains similar to the 2009 level. A reduction in SWP special project funding is expected in 2010. Program 630 Environmental Education: The overall budget expenditure has increased from $91,400 to $137,600 reflecting a large increase in program activity. Also note that while the levy increased by some $5,500 (28%) the corporate support (allocated) costs increased from $74,400 to $95,200. In plain language the Ed. Program helps offset a significant portion ($55,000) of the NVCA operating costs. Also note as in 2009, $40,000 of operating costs are still being carried by the Authority for this program. Page 95 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... STAFF REPORT BOARD OF DIRECTORS 10/09 Preliminary 2010 Budget V1.0 Page 3 of 3 • The draft budget does not include a third party review of NVCA Planning services. A third party review report will be presented to the Nov. Board for direction. The proposed Draft 2010 budget, totaling $3,866,772.05 requires $1,817,897.06 of general levy, an average 3.0% general levy increase over the 2009 year, see budget summary table and Municipal levy share table for details. The Following provides a summary percentage increase/decrease in 2010 Levy requirements over 2009 Levy by program: Operations Program 110 Reforestation 2.31% Program 120 Healthy Waters 2.91% Program 150 Conservation Lands 3.29% Program 310PIanning 6.60% Program 400 Engineering -0.75% Program 420 Environmental 4.27% Program 430 Flood Forecasting 0% Program 460 SWP 0% Program 630Tiffin Ed 27.93% Program 661Tiffin Infrastructure 1.029% Cost Recovery Centres Program 410 GIS/IT 2.22% Program 650 Workshop Vehicles -0.022% Program 660 Office & Occupancy 2.88% Program 670 Governance -0.76% Program 68 Corp Administration 0.85% Detailed budget by program: Attached please find the detailed budget including; budget summary , levy breakdown by Municipality, comparison of 2010 and 2009 revenues and expenditures reserve activity and individual program activity. Respectfully submitted by: (original signed by) Susan Whitters Manager Finance ,~)#64k "LiIAPI~1- Wayne Wilson CAO/Secretary-Treasurer Attachments: MNR approved NVCA apportionment changes for Barrie and Innisfil Page 96 of 107 T 0) LQ (D CO O O NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2010 Budget V1.1 November 13, 2009 SUMMARY OF MUNICIPAL LEVY CONTRIBUTION 2uu9 cvv 2009 uenerai 2010 CVA 2010Capital 2010113eneral 2010Total Levy Apportionment Levy Percentage Contribution Apportionment Levy Levy Contribution Percentage Contribution Contribution 1,764,952.77 + 1 1 0.00 1,81 r,891.06 $ 1,817,897.06 Amaranth Township 0.2280% 4,024.09 0.2288% 0.00 4,159.35 $ 4,159.35 Melancthon Township 0.4929% 8,699.45 0.4818% 0.00 8,758.63 $ 8,758.63 Town of Mono 3.7790% 66,697.57 3.7485% 0.00 68,143.87 $ 68,143.87 Mulmur Township 2.0456% 36,103.87 2.0723% 0.00 37,672.28 $ 37,672.28 Town of Shelburne 1.8906% oo,eua.c~ 1.7562% 0.00 31,925.91 $ 31,925.91 Town of The Blue Mountains 1.7367% 30,651.93 1.6965% 0.00 30,840.62 $ 30,840.62 Municipallity of Grey Highlands 0.4124% 7,278.67 0.3818% 0.00 6,940.73 $ 6,940.73 Adjala-Tosorontio Township 5.0437% 89,018.92 4.6696% 0.00 84.888.52 $ 84,888.52 City of Barrie 13.3305% 235,277.03 15.8190% 0.00 287,573.14 $ 287,573.14 Town Bradford W. Gwillimbury 3.0393% 53,642.21 2.9402% 0.00 53,449.81 $ 53,449.81 Clearview Township 6.2526% 110,355.44 5.8088% 0.00 105,598.00 $ 105,598.00 Town of Collingwood 11.0054% 194,240.11 10.1582% 0.00 184,665.62 $ 184,665.62 Essa Township 7.1927% 126,947.76 6.7032% 0.00 121.857.28 $ 121.857.28 (Town of Innisfil I 4.2962% 75,825.90 I I 6.3112%1 0.001 114,731.12 I $ 114,731.12 Town of New Tecumseth 12.8612% 226,994.11 11.8778% 0.00 215,926.18 $ 215,926.18 Oro-Medonte Township* 8.8683% 156,521.31 8.1839% 0.00 148,774.88 $ 148,774.88 Springwater Township 7.7555% I 136,880.91 I 7,3869°% 0.001 134,286.24 1 $ 134,286.24 Town of Wasaga Beach 9.7695%1 172,427.06 9.7750% 0.00 177,699.44 $ 177,699.44 1.0000 - 1,817,891.60 1,817,891.60 The 2010 levy apportionment fig ures are calculated from 2008 year end assessment data from MPAC. The 2009 levy apportionment figs.,... G,...alculated from 2007 y- .„u assessment data from MPAC. They are further revised based on the CA Levy Regulation (Ontario Reg ulation 670/2000 under the CA Act). Municipai io increase Increase in over 2009 Levy Contribution 52,944.29 3.000% 135.26 3.36% 59.18 0.68% 1,446.30 2.17% 1,568.41 4.34% 1,442.29 -4.32% 188.69 0.62% 337.94 -4.64% 4,130.40 -4.649/ 52,296.11 22.23% 192.40 -0.369/ 4,757.44 -4.31% 9,574.49 -4.93% 5,090.48 -4.019/ 38,905.22 I 51.31% 11,067.93 -4.889/ 7,746.43 -4.95% 2,594.67 -1.901/ 5,272.38 3.069/. 52,937.08 0.49 D fII O Q_ W O O) LQ W N O ~C C 03 O C U) O C-) S O D Q_ [n Sy G O O n O U) O n O T v cQ CD CD 100 0 0 NOTTAWASAGA VALLEY CONSERVATION AUTHORI'1 r PRELIMINARY BUDGET V7.0 November 13, 2009 I I I 2010 EXPENSES 12010 REVF.NUFS 2010 RFSERVF UTILIZATION I~1 General Lew General Levy General Levy Special Benefit Municipal Provincial Federal Vehicle Total Reserve it, Matching Non-Matchina Total levv Contributions Grant Grant User Fees Contributions Total Revenue Operations Ca ital NL Reserve Reserve Utilization Stewardship Services 1 _ 110 Reforestation 314,583.94 123.533.94 123,533.94 15.395.001 45.500001 128.155.00 310,583.94 4.000.001 0.001 4.000.00 Ll aters 7 95,951.041 265.926.04 285,926.04 457.225.001 21,300001 4500.00 795,95104 OODI 000 Lands 17943598 152.885.98 152,885.98 29.550.001 3.000.00 185,435.98 - -6.000.00 -6.000.00 I I lanning 952,900.661 1 331.300.86 337,300.66 1 3.tiuU.ua1 569.000.001 909,900.66 I 43O00.0U1 43.000.00 vuul~ngmeerlrig a l cennical Services 1 400 Enpineerinp & Technical Se 221,053.811 191.053.81 191,053.81 15 000.001 206,053.81 15.OnOnn1 _ 15.000.00 42~vironmental Services 257,295.79 237.505.79 237.505.79 19 79n not O n01 257.295.79 _ 0.001 0.00 4301MNR Flood Forecast & N/ar 376,980.001 183.960.00 183.960.00 4.530.001 188,490.001 376,980.00 4601 S W PP 187,750.00 0.00 178.250.001 0.001 178,250.00 1 I I I I I I I I I I I I 60DICorporate Services I I 630 Tiffin Education _ 137,612.79 2.5.072.79 25,072.79 1 91,340.001 21,200.00 137,612.79_ I _ 0.00 661 Tiffin CA Infrastructure 321.908.05 260.656.05 280,658.05 9.500.001 750.00 290,908.05 -I 31,000.001 31.000.00 _ I I I I I I I I Cost Centre 410 GISIT Support 20,000.00 20,000.001 20.000.00 650 Worksho Vehicle & Ectuip 42,000.00 ''F 21.001 6,059.00 42.000.00 660 Occimancv Costs F F 7 1 6701GOvrrnare 1 6801 r:oroorat~ Admin Sunpolt 59,300.001 0.00 0.00 15,000.001 40,000.00 55,000.00 4.300.001 4,300.00 I I I I I I I I Total Operations Budaet 3,866,772.05 163,9pu.uu1 1,n1s,v37.061 1,817,897.061 4.530.001 35,185.00642,565.00z r,wauv 781,790.00r,wu.uul 781,190.001 lea,uu5.uul 3,703,972.06 4,uuu.uul 1w9,[4 LOOT ~,uuu.uU ti.use.uul 15 3,3 0 0 070 I I I I I I I I I I _ I 11 I I I I I I I I 1 I 12009 Levv contribution I I I I 1.617.897.061 I I 1,817,897. 061 3.000 % (INCREASE OVER 2009 LEVY I I I I I I I I 1 1 1 1 1 1 1,764,95"2.-I I I I 1 1 1,764,95"2.- 1 1 D LIM CD Q CD cn W N O C5 0 HD 3 v CD O CD U) 0 0 V1.1ocr27i08 sJVI Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2010 Budget V1.0 NOVEMBER 13, 2009 NVCA - Summary of Revenue Contributions 5% Reserves 4% User Fees Municipal 21 % Funding 48% Government Grants 22% REVENUE: General Municipal Levy Non Match 1,565,992.77 1,623,937.06 General Municipal Levy - Healthy Waters Grant Incentive 15,000.00 10,000.00 Matching Municipal Levy - Flood Control 183,960.00 183,960.00 Special Benefiting Levy - Flood Control 4,530.00 4,530.00 Other Municipal Contributions 30,790.00 35,185.00 Total Municipal Revenue 1,800,272.77 1,857,612.06 MNR Transfer Payment - Flood Control 188,490.00 188,490.00 Other Provincial Sources 588,500.00 635,350.00 Federal Sources 99,000.00 17,000.00 Total Government Grants 875,990.00 840,840.00 Contributions 163,250.00 205,605.00 Specified Contributions 50,000.00 0.00 User Fees -Reforstation 39,500.00 45,500.00 -Healthy Waters 54,900.00 49,525.00 -Conservation Lands 9,500.00 10,500.00 -Planning 709,000.00 569,000.00 - Environmental Services 1,000.00 0.00 -Environmental Education 71,369.00 91,340.00 -Tiffin Operations 8,500.00 9,500.00 Conservation Land Leases 19,050.00 19,050.00 Investment Income 15,000.00 15,000.00 Total User Fees 927,819.00 809,415.00 Total Contributions and User Fees 1,141,069.00 11015,020.00 Reserves 180,747.00 153,300.00 Total Revenue 3,998,078.77 3,866,772.06 Page 99 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2010 Budget V1.0 NOVEMBER 13, 2009 EXPENDITURE: Total Program Wages, Payroll Costs & Benefits 2,328,045.93 2,341,271.78 Board of Director Per Diems 33,000.00 31,000.00 Grant Incentive Disbursements 355,500.00 335,500.00 Capital Purchases 187,000.00 91,000.00 Staff Cost 12,300.00 10,300.00 Memberships,Professional Dues 28,600.00 30,130.00 Education and Training 34,000.00 32,500.00 Uniform Expense 3,500.00 4,325.00 Transportation-Use of Personal Automobile 23,850.00 23,850.00 Leases 36,217.17 23,000.00 Material & Supply 196,790.84 228,635.44 Material & Supply - Vehicle and Large Equipment 39,800.00 39,800.00 Material & Supply - Cost of Trees 60,000.00 72,000.00 Material & Supply -Office Costs 39,500.00 37,500.00 Outsource Contract Plant 51,000.00 59,000.00 Equipment Costs 10,500.00 10,400.00 Maintenance Expense 39,200.00 39,200.00 Consultants 130,000.00 68,500.00 Heat and Hydro 20,020.00 23,020.00 Telephones Cellphone and Internet Access 39,550.00 36,350.00 Legal 29,000.00 29,300.00 Audit 18,000.00 18,000.00 Taxes 12,154.83 13,804.83 Insurance 68,980.00 68,315.00 Advertisement and Communications 31,570.00 30,070.00 Interest and Bank Charges 5,000.00 5,000.00 Ammortization 165,000.00 165,000.00 Total Program Expenditures 3,998,078.77 3,866,772.05 SURPLUS (DEFICIT) 0.00 0.00 Page 100 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... From: Oosting, Lara (MNR) Sent: October 19, 2009 3:24 PM To: wwilson@nvca.on.ca; g.wood@lsrca.on.ca Cc: J.Lee@lsrca.on.ca; Abrahams, Karen (MNR); Hulsman, Peter (MNR) Subject: FW: C. of Barrie and T. of Innisfil - change of distribution within NVCA/LSRCA Ministere des Ministry of Richesses Natural naturelles Resources Direction des terres et des eaux Lands and Waters Branch 300, rue Water 5e btage sud 300 Water Street h Peterborough, ON K9J 8M5 5` Floor South Tel.: (705) 755-1278 Peterborough, ON K9J 8M5 T616c.: (705) 755-1267 Tel.: (705) 755-1278 Fax: (705) 755-1267 ATTACHMENT 3 Ontario Hello, further to recent discussions with Wayne Wilson, Jocelyn Lee and Karen Abrahams of our office, this is to confirm revised levy apportionment figures (indicated in the attached spreadsheets) ...to be used for the 2010 budget process for both of your authorities. The changes are listed below in the "Corrected Geographical Distribution" columns and reflect a correction in the historical geographic distribution of the City of Barrie and the Town of Innisfil between your CAs. The need for the correction was revealed when staff were analyzing potential changes in apportionment for these municipalities related to the proposed Barrie-Innisfil Boundary Adjustment Act, 2009 (Bill 196). The changes have been reviewed and verified by your staff. Status Quo Nottawasaga Lake Simcoe Valley CA Region in CA) Conservation Authorities in CA) Corrected Geographical Distribution Nottawasaga Lake Simcoe Valley CA Region in CA) Conservation Authorities in CA) After Boundary Adjustment Nottawasaga Lake Simcoe Valley CA Region in CA) Conservation Authorities in CA) C. of I 23 I 72 I 29 I 71 I 30 I 70 Barrie T. of I 28 I 72 I 42 I 58 I 43 I 57 Innisfil We will continue to monitor the progress of Bill 196 and we will have further conversations with you regarding implementing potential changes in levy apportionment due to the Boundary Change ("After Boundary Adjustment' column) when the need arises. Thank you for your cooperation in this matter. Please feel free to contact me with any questions or comment. Regards, Original signed by Peter Hulsman Peter Hulsman A/Manager Page 101 of 107 6 ~Aq fi -SAN DRAFT NVCA 2010 BUDGET Oro-Medonte Township Apportionment WII2009 Oro -Medonte 2010 Oro-Medonte Severn NVCA total 8.8683% NVCA total 8.1839% 68% 110 Forest management $125,749.46 $11,151.84 $123,533.94 $10,109.89 $6,874.73 120 Healthy Waters 278,117.98 24,664.34 285,926.04 $23,399.90 $15,911.93 150 Conservation Lands 148,009.73 13,125.95 152,885.98 $12,512.04 $8,508.18 310 Planning and Regulations 316,431.89 28,062.13 337,300.66 $27,604.35 $18,770.96 400 Engineering & Technical Support 192,504.57 17,071.88 191,053.81 $15,635.65 $10,632.24 420 Environmental Monitoring 227,770.11 20,199.34 237,505.79 $19,437.24 $13,217.32 430 Flood Forecast & Warning 183,960.00 16,314.12 183,960.00 $15,055.10 $10;237.47 460 Source Water Protection 0.00 0.00 0.00 $0.00 $0.00 630 Tiffin Education 19,598.64 1,738.07 25,072.79 $2,051.93 $1,395.31 661 Tiffin Centre Operations and Maintenance 272,810.39 24,193.64 280,658.05 $22,968.77 $15,618.77 Total Levy: $1,764,952.77 $156,521.31 $1,817,897.06 $148,774.88 $101,166.92 ($7,746 -5%) W cQ O O N O O Oro-Medonte Estimated Value Total NVCA budget Note, Oro Medonte Value does not include: $350,000 Ont. Geol. Survey project or include Ecological Goods and Service value for NVCA owned lands of Apporx $800,000 $414,000 (Severn $323,000) $3,867,000 CQ Q W O Cn La w N C) E Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... Planning Including regulations enforcement. Regulations and Full level of Planning and regulations services including full regulations Levy $27,604 Plan Review mapping as mandated via the Conservation Authorities Act and the ($18,771) Planninz Act. . Eleven (11) other pieces of related legislation, plus implementing Simcoe County-NVCA planning MOU and DFO fisheries habitat protection agreement. Complete Third party Program review. Develop streamlining agreements all Municipalities. Integrate with Prov. Report on Role and Resp. of CAs in planning and Regn.( CALC report). Processing on average, 14 minor variances, 12 plans of subdivision, 14 Official plan review update and 75 to 100 public enquiries. Three full time professional environmental planning staff and 7 technical support staff. Two full time NVCA regulations officers issuing 30 - 40 permits, 12-15 legal inquiries 3 violations( 2009). Hearing held as required, by NVCA board to review regulations matter. NVCA Service value approx. $95,000 ($65,000) Engineering and Provides full engineering and other technical support including GIS/IT to Technical support NVCA Planning, Regulations, monitoring, flood program as $15,636 Services required. Includes 2 water Resource Engineers, a Hydrogeologist and 2 ($10,632) GIS/IT specialists. Update Hazard mapping for entire Municipality. Note partner with Ontario Geological survey completing detailed Hydro Geological project on Oro-Moraine in 2010. Program value $75,000 ($50,000) Source Water Work cooperatively with SSEA and Lake Simcoe CA to provide technical Protection/ Water Resources Engineering, GIS, and Hydrogeologist support as 0 cost to Oro- Hydrogeological required through joint SWP work plans. NVCA provided technical Medonte paid via support support for development of water budgets for NVCA and Severn SWP Province portion. Ground water Monitoring programs coordinated with SSEA who monitors Severn portion. NVCA monitoring other portions via MOE Groundwater monitoring program. NVCA participated with Ontario Geological Survey on $350,000 survey on Oro-Moraine, to be completed in 2010. NVCA provides approx. $10,000 to $20,000 of technical support staff work, ($7,000 - $14,000) Additional $350,000 OGS study . Page 103 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... Flood and Erosion Hazard Management Healthy Waters Full range of stewardship services available to residents, coordinated Includes with SSEA to enhance program delivery. Stewardship and Completed detailed fisheries habitat management plan. Fisheries Habitat Develop Bass lake stewardship plan, (Over 500 staff hours). Implement Excludes Forestry Stewardship projects ( Demo site for 2010, shoreline shrub/tree planting) Complete stream health and fisheries assessment of all streams to Delivery under identify priority stewardship project areas, MOU review Duck Unlimited (DU) partnership to enhance wetlands 400 education, stewardship letters went to Oro-Medonte residents with wetlands on property. 12 site visits, 2 projects pending. Total 1500 letters entire NVCA. MOE Early Action Source water protection, 127 projects completed, in our SW Region, NVCA delivered 85 (67%) of the projects. In 2009 all 36 properties, within 2yr. TOT, visited by NVCA staff within O-M (Nottawasaga Watershed), several projects pending. Total 667 site visits entire NVCA. (project value $794,000). Need to expand outreach to increase uptake of available stewardship programs in priority areas, especially those not covered by SSEA eg. DU agreement, Trees Ontario Grants, Forester services, etc. 2 full time stewardship staff completing approximately 200 projects per year throughout NVCA Value $50,000- $100,000 ($70,000) Forestry Services Provide full range of forest management plan development, tree Forest Management planting. Complete shoreline forest/habitat cover survey of all Bass Lake Delivery under tributaries. MOU review Provide technical support for plan review and regulations program to protect forests within Municipalities under development pressure and provide support for Oro-Moraine Report Card development. As required by Ontario Forestry Act NVCA has fully qualified professional forestry staff who can prepare forest plans and other forestry services. 15,000 trees planted last 5 years in O-M (0 Severn) 2010 NVCA resources to plant 110,000 tree throughout watershed. Support forest monitoring program see below. Value $10,000- $15,000 ($7,000- $10,000) Levy $15,055 ($10,238) 50% or program paid by MNR grant. With additional Provincial/ federal funding Levy $23,340 ($15,912) Significant dollars available through, Federal Government, MNR, DU, SWP, Trees Ontario, MOE and other contributions to assist with costs. $10,111 ($6,875) Significant additional grant dollars available through Trees Ontario, Simcoe County, and other contributions Page 104 of 107 Full flood warning and protection service including, flood contingency planning, weather station Horseshoe valley, flood line and erosion mapping completed for entire area for hazard /regulation protection, Detailed flood line study completed for Bass lake. Finalizing flood susceptible property mapping throughout watershed. Normally issue 5 to 6 flood bulletins per year. Value $37,000 ($25,000). Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... Environmental Full stream, forest and wetland monitoring program in place. $19,437 Monitoring/Plan Complete watershed report card for all Severn watersheds within Oro- ($13,217) review support Medonte. Complete Bass lake Report Card for Bass Lake, with Rate Partner with payers and Municipality in 2009, to support stewardship projects. Provincial and Delivery under MOU Professional Ecologist and Fisheries Biologist provide technical Federal agencies, review support for Planning and Regulations programs. local Developing Oro-Moraine report card in partnership with LSRCA and OMEGA working group. conservancies Complete EIS monitoring for all development proposals as required and other for Municipality and Simcoe County MOU. Program estimated partners as value $100,000 plus ($70,000) appropriate to access funding. NVCA currently owns no lands in Severn Portion. NVCA owns a $12,512 portion of Dalston Wetland a provincially significant wetland along ($8,508) Willow Creek (15 acres) in Oro-Medonte. Joint Municipal-NVCA Land Acquisition/ Wetland protection sign. Additional funds Management NVCA owns approx 11,000 acres of CA lands within close proximity. received through Under MOU review These lands available for use by all residents for recreational and donations land education purposes. As well as providing a major environmental , trusts NCC protection role. Difficult to estimate value. Estimated Ecological , , Goods and Service annual value $1.2 million ( $800,000) (based Rotary, and on literature, (2008, S Wilson, LSRCA EGS) other partners. Outreach education facility operated at Tiffin CA supporting 6,000 to $2,052 ($1,395) 8,000 students from throughout the watershed. Education NVCA prepares numerous articles, fliers and other environmental School Board Services education materials for all residents partnership, Value $11,000 ( $7,500) Rotary and other local groups Page 105 of 107 Agenda Item # 6g) - 3:20 p.m. Wayne Wilson, Chief Administrative Officer/Secret... Total costs Total Benefits $414,000 best estimate (does not include OGS $350,000 or EGS /value (best estimate) value $800,000) $323,000 Severn Portion best estimate $148,775 (5% less than 2009) $101,167 (Severn portion) Page 106 of 107 Admin/Tiffin Centre Admin Centre, Tiffin CA operations including maintaining site for $22,969 Operations and Education, recreation programs and Administration facilities support. ($15,618) maintenance .Value $26,000 ($18,000) Agenda Item # 7a) - Being a By-Law to Confirm the Proceedings of the Special Cou... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-173 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE SPECIAL COUNCIL MEETING HELD ON WEDNESDAY, DECEMBER 9, 2009 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Special Council Meeting held on Wednesday, December 9, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 9th DAY OF DECEMBER, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 9th DAY OF DECEMBER, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 107 of 107