11 04 2009 COW AgendaTHE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
0 Tniaf
Proud HeriteWe, Excititk~ Future DATE: WEDNESDAY, NOVEMBER 4, 2009
TIME: 9:00 A.M.
Page
1. NOTICE OF ADDITIONS
a) Motion for Additions.
2. ADOPTION OF AGENDA
a) Motion for Adoption.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:10 a.m. Keith Sherman, Executive Director, Severn Sound Environmental
Association, re: Presentation of SSEA Sustainability Plan Signature Pages.
4-7 b) 9:00 a.m. Paul Marshall and Joanna McEwen, re: Rail Trail Historical Signs.
5. CONSENT AGENDA:
8 a) Nottawasaga Valley Conservation Authority, highlights of meeting held on
October 9, 2009.
Staff Recommendation: Receipt.
9-20 b) Lake Simcoe Region Conservation Authority, meeting minutes of August 28,
2009 and Board highlights of meeting of October 23, 2009.
Staff Recommendation: Receipt.
21-27 c) Midland Public Library minutes, meeting held on August 27, 2009.
Staff Recommendation: Receipt.
28 d) Slawko Borys, President, Ukrainian National Federation of Canada, Toronto
Branch, correspondence dated October 25, 2009, re: Camp Sokil 50th
Anniversary Celebration.
Staff Recommendation: Receipt.
6. COMMUNICATIONS:
None.
7. REPORTS OF MEMBERS OF COUNCIL:
Page 1 of 50
Page
7. REPORTS OF MEMBERS OF COUNCIL:
29 a) Mayor H.S. Hughes, re: Request from the Township of Essa for an
Independent Review of the Nottawasaga Valley Conservation Authority.
30-31 b) Councillor Coutanche, re: Buffer Zones.
32-36 c) Councillor Allison, re: Correspondence dated October 29, 2009 from L R L
(Ric) Symmes, Request for Relief from Speeders in the Residential Portion of
the Town Line.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
37-39 a) Report No. CS 2009-36, Doug Irwin, Director of Corporate Services/Clerk re:
Computer Hardware Lifecycle Strategy.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
40-41 a) Report No. TES 2009-32, Jerry Ball, Director of Transportation and
Environmental Services, re: Request to purchase water meter reading
equipment.
42-45 b) Report No. TES 2009-33, Jerry Ball, Director of Transportation and
Environmental Services re: Request for Streetlight at 73 Paterson Road at Cul-
de-Sac (Forest Home Industrial Park).
10. DEVELOPMENT SERVICES:
None.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
46-48 a) Report No. RC 2009-24, Shawn Binns, Director of Recreation and Community
Services, re: Request for Exemption - Moonstone Santa Claus Parade.
49-50 b) Report No. RC 2009-25, Shawn Binns, Director of Recreation and Community
Services, re: Bradley Bowden - Team Canada Athlete Subsidy Request.
13. IN-CAMERA:
a) Motion to Go In-Camera
b) Motion to Rise and Report
c) Mayor H.S. Hughes, re: Property Matter (TRY Recycling).
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
Page 2 of 50
Page
16. ADJOURNMENT
a) Motion for Adjournment.
Page 3 of 50
Agenda Item # 4b) - 9:00 a.m. Paul Marshall and Joanna McEwen, re: Rail Trail H...
Railtrail Historical Signage
Report.
November 2009
Rational: The purpose of the historical signage is to valorize the
importance of the Railroad as it effected the history of Oro-Medonte. The
township can be viewed as a microcosm for socioeconomic
development all across rural Canada. Some of the pictorial material will
focus on rail history and some will focus on it's effect on the Township
between 1872 and late 1900's.
Proposed sign locations :
Group A Line 14- Carthew Bay. 1
Line 11- Hawkestone Village 2-3
Line 7 - Oro Station Village 4
Line 4- Watt's Crossing 5.
Group B Line 1- Bottom of Wilberforce St. 6
( Note- this entails moving the present sign and adding
additional information about the Black Settlement)
Group C. Line 7- A second sign in Oro Station 7
One at the site of Kempenfelt Village and 8
Penetangueshene Rd. This is an important area to mark
since Kempenfelt Village is the County's first surveyed
Village and the Penetang Road was surveyed in
1811/12... thus making it one of the oldest roads in
Ontario.
Line 15- 9
Line 9. 10
Line 2- Brewis Park 11
Proposed Time frame :
Group A. 2010.
Group B: TBA
Group C: TBA
We see group C as optional , with emphasis on sign 8.
Research material has come from the archives of Simcoe County and
Oro-Medonte; private collections, MNR-Ontario.The Story of Oro, Monty
Leigh Remembers, personal memories.
Page 4 of 50
Agenda Item # 4b) - 9:00 a.m. Paul Marshall and Joanna McEwen, re: Rail Trail H...
Proposed size and configuration: TBA
Sign locations: The locations will be chosen at each proposed site
keeping in mind safety, maximum viewing capacity,
security of each sign, optimum ease of installation.
The team working on the project includes:
Geoff Booth from the Oro-Medonte historical association;
Tony Pickard- Georgian College- Design and Graphics;
A number of interested private citizens
Paul Marshall and Joanna McEwen.
Council liaison: Sandy Agnew,
Shawn Binns - Parks and Recreation.
Budget: We are working out our operational budget which is
minimal.
The cost of each sign will be born by a combination of
private donations from interested citizens and public monies.
Fund raising is currently in progress.
2
Page 5 of 50
Agenda Item # 4b) - 9:00 a.m. Paul Marshall and Joanna McEwen, re: Rail Trail H...
ORO-MEDONTE RAILTRAIL INFORMATION
The Township of Oro-Medonte is moving ahead with historical signage along the
CN Railtrail between Barrie and Orillia. Using historical photos and text, these
signs will tell the story of the significant relationship between the Railroad and the
development of the Township. It is an important story that repeats itself all across
Ontario and Canada. As part of the project we propose to honour Railroad
families. One sign has been set aside for this purpose. Rail employees can be
honoured through a simple subscription process for a fee of $60.00 per family
name. You may include more than one family member.
SAMPLE LISTING:
Family Surname First name: Railroad Position Years of Service
JOSLIN: ROY REGIONAL SUPT. CN EXPRESS 1920-1966
DOUG REGIONAL INSPECTOR CN Police 1948-1981.
If you are interested in a subscription please
Cut off the section below and
1. Complete your subscriber information. Please Print H
2. Fill in the family name(s) to be honoured and info requested
3. Enclose your cheque for $ 60.00
4. Mail to Parks and Recreation. Attn. Shawn Binns
C/o Township of Oro- Medonte,
148 line 7 South, Box 100.
Oro, Ontario, LOL 2X0
TOWNSHIP OF ORO-MEDONTE RAIL TRAIL PROJECT - 2010.
Subscribers information. Please print clearly.
Your Name
Address
Postal code..................................................
Cheque included for $
INFORMATION FOR THE SIGN( see sample listing above)
Family Surname First name: Rail Position Years of Service
Page 6 of 50
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Agenda Item # 5a) - Nottawasaga Valley Conservation Authority, highlights of mee...
~I NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
a' MEETINGS HIGHLIGHTS
+,A ~ P~
C
NVCA BOARD OF DIRECTORS MEETING -No. 09109 - October 9. 2009
DRAFT NVCA-MUNICIPAL STREAMLINING AGREEMENT TO BE CIRCULATED TO WATERSHED
MUNICIPALITIES FOR COMMENT
Board members unanimously supported the draft NVCA-Municipal Streamlining Partnership Agreement for
Plan Review and Technical Clearance & Fee Collection. The agreement will outline what the NVCA and
local municipalities are responsible for in regards to plan input and review, which will identify opportunities to
work together in the event that overlap or information gaps exist.
Staff were directed to circulate the draft agreement to all 18 member municipalities to review and comment.
Staff will also schedule deputations to each member municipal council on the topic by the end of year.
MINISTRY OF NATURAL RESOURCES REPRESENTATIVE DISCUSSED PROCESS REQUIRED FOR
DISSOLVING A CONSERVATION AUTHORITY
John Cottrill, MNR Policy Advisor - Conservation Authorities Program, answered board member questions
as to what would be involved to dissolve a conservation authority. His main message was that municipalities
must demonstrate to the satisfaction of the Minister of Natural Resources that they are willing and able to
take on the responsibilities of the conservation authority. Also, now that the NVCA is the lead for the
Nottawasaga Valley Source Protection Authority under the Clean Water Act, the municipalities must also
satisfy requirements for the Minister of the Environment.
BOARD MEMBERS PASS MOTION IN SUPPORT OF THE CONTINUATION OF THE NVCA
Nineteen of the twenty members present voted in favour of the motion, moved by Mayor Patterson of
Wasaga Beach and seconded by Mayor Carrier of Collingwood. The motion was brought forward to
communicate to the watershed public that a motion for dissolving the NVCA, originally tabled at a council
meeting of the Township of Essa, is not widely supported. Board members cited the need to send a clear
message of support to community partners and users of NVCA services.
REPORT TO BE DONE ON PROPOSED THIRD-PARTY REVIEW OF NVCA PLANNING SERVICES
Board members directed staff to prepare a report describing what a third-party review of planning services
would accomplish; what the impact of such a review was at the Town of Wasaga Beach; and what the cost
and timelines of such a review would be.
DRAFT 2010 BUDGET DISCUSSION HELD
Board members were asked what percentage increase they felt their council would support for the 2010
NVCA budget. The majority of members supported between a 2.5 and 3% levy increase. Direction was
given for staff to prepare a draft budget using the average of the percentages given as a guideline. The draft
budget, to be presented at the Nov. 271h board meeting, will include assumptions, program adjustments
and/or new initiatives, and service impacts to meet the target budget.
Future Meetinas and Events
NVCA Evening of Thanks - Nov. 3
Executive Committee 13/09 - Nov. 13
Latornell Conservation Symposium - Nov. 18-20
Board meeting 10/09 (draft budget) - Nov. 27
For more information contact:
Wayne Wilson
CAO/Se creta ry-Treasurer
(705) 424-1479, ext. 225
wwilsonanvca.on.ca
Page 8 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
LAKE SIMCOE REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS' MEETING NO. BOD-08-09
FRIDAY, AUGUST 28, 2009
120 BAYVIEW PARKWAY
NEWMARKET, ON
MINUTES
Board Members Present:
Councillor B. Drew, Vice-Chair
Councillor S. Agnew
Mr. E. Bull
Councillor K. Ferdinands
Regional Councillor J. Grant
Mayor R. Grossi
Regional Councillor H. Herrema
Councillor B. Huson
CouncillorJ. McCallum
Councillor J. O'Donnell
Councillor J. Rupke
Regional Councillor J. Taylor
Mayor. Young
Regrets:
Councillor V. Hackson, Chair
Councillor G. Campbell
Councillor E. MacEachern
Councillor A. Nuttall
Mayor R. Stevens
Deputy Mayor G. Wauchope
Staff Present:
D. Gayle Wood, Chief Administrative Officer
B. Kemp, Director, Conservation Lands
K. Neale, A/Director, Corporate Services
M. Walters, Director, Watershed Management
B. Booth, Manager, Planning
P. Davies, Manager, Watershed Stewardship
T. Hogenbirk, Manager, Engineering & Technical Services
L. Crombie, Executive Assistant to the CAO
K. MacKenzie, Executive Director, Lake Simcoe
Conservation Foundation
Guests:
P. Evans, A/Deputy Minister, Ministry of the
Environment
P. Brennan, Manager, Lake Simcoe Project
T. Haldenby, Team Lead, Planning Projects
Ministry of Municipal Affairs and Housing
Vice-Chair Bobbie Drew presided over the meeting in the absence of Chair Virginia Hackson.
DECLARATION OF PECUNIARY INTEREST
None reported for the record of this meeting.
II. APPROVA OF THE AGENDA
Moved by: J. Grant Seconded by: E. Bull
BOD-126-09 RESOLVED THAT the content of the Agenda for the August 28, 2009 meeting of
the Board of Directors be approved as amended to include the Tabled Items
Agenda.
CARRIED
Page 9 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 2 of 9
III. ADOPTION OF THE MINUTES
(a) Board of Directors
Moved by: B. Huson Seconded by: J. O'Donnell
BOD-127-09 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD-07-
09, held on July 24, 2009, be adopted and approved as printed and circulated.
CARRIED
(b) Conservation Ontario Council
Moved by: G. Wauchope Seconded by: E. Bull
BOD-128-09 RESOLVED THAT the minutes of the June 29, 2009 meeting of Conservation
Ontario Council, be received.
CARRIED
IV. ANNOUNCEMENTS
(a) September Board of Directors Meeting
The Vice-Chair reminded the Board that the September Board of Directors meeting has been
cancelled.
(b) Executive Director. Lake Simcoe Conservation Foundation
The CAO advised the Board that she received the resignation of the Executive Director of the
Foundation who has accepted a position with Ontario Nature. The CAO, on behalf of the
Board and staff, thanked the Executive Director for the remarkable contribution to the
Authority and wished her continued success.
V. PRESENTATIONS
(a) LSCF Case forSunoort
The Executive Director presented the Lake Simcoe Conservation Foundation's 2009-2010
Case for Support. The information in the core document is based on research and discussion
with external stakeholders and provides the background for Foundation activities. It also
encompasses the work of the Authority and outlines what remains to be done.
The Executive Director requested the general support of the LSRCA's Board and encouraged
everyone to read the document and open the door to achieve the goals in the Case.
The Vice-Chair thanked the Executive Director for her excellent presentation, on behalf of
the Board, and acknowledged that it is a solid foundation on which to continue to grow.
Page 10 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 3 of 9
The Board requested further clarification be provided on the financial numbers, specifically
as to how much money is required in subsequent years to meet the Foundation's goal.
Moved by: John O'Donnell Seconded by: Gord Wauchope
BOD-129-09 RESOLVED THAT the presentation regarding the Lake Simcoe Conservation
Foundation's Case for Support 2009-2010 as provided by the Executive
Director be received; and
FURTHER that the Case for Support 2009-2010 be approved as printed, with
minor edits.
CARRIED
(b) Lake Simcoe Protection Plan iLSPPI
The CAO introduced Paul Evans, Assistant Deputy Minister, Environmental Programs
Division, Ministry of the Environment; Phil Brennan, Manager, Lake Simcoe Project Team;
and Tim Haldenby, Team Lead, Ministry of Municipal Affairs and Housing and welcomed
them to the meeting.
The CAO reviewed Staff Report 52-09-BOD, advising that this is an excellent "good news"
story as the Authority has worked together with MOE and other provincial partners on the
Lake Simcoe Protection Plan and has established an exceptional relationship. The Plan
contains 119 policies and strategic actions, which represents a considerable amount of work
to be done; MOE has recognized the Authority as an important partner to address strategic
actions and policies.
The Manager, Lake Simcoe Project Team, Ministry of the Environment thanked the Board
for the opportunity to talk about the LSPP (refer to the attached presentation).
The Vice-Chair acknowledged that the Authority is encouraged that many of the Authority's
concerns were addressed in the presentation and it is further encouraged to see that the
LSRCA is considered a key partner in the process. The Board is pleased that MOE has taken
the Authority's fundamental principles and concerns seriously.
The CAO advised that the Authority has started to have discussions with MOE regarding
engaging those municipalities not currently part of the Authority and advised that more
critical strategies will be developed and presented to the Board.
In response to questions regarding the involvement of the farming community, MOE
advised that the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) is
represented on committees and is involved in the process. In addition, a recreation
strategy, with increased emphasis on best management practices with regard to marinas,
golf courses, etc. is being developed. The Board suggested that OMAFRA be situated more
at the forefront and was advised by MOE that it expects OMAFRA is in the front line of
engagement with the farming community; it sees MOE as assisting OMAFRA.
The Board requested more direction with the peat extraction issue so that it can be dealt
with more expediently. MOE has appointed a senior planner on the Lake Simcoe team to be
the front person for the peat and development industries.
Page 11 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 4 of 9
The Director, Watershed Management advised that LSRCA staff are working with ministry
staff who have been invaluable to influence Environment Canada to look at stormwater
retrofits and are working with the Lake Simcoe Clean Up Fund group to get infrastructure
placed on the eligible list. The Province has been providing funding to the Authority to look
at new projects in the watershed and believes that there will be more opportunity for
municipalities to do work as required.
The Manager, Lake Simcoe Project Team advised that he would provide more information to
the Board on whether the Holland Marsh Growers Association has been invited to sit on a
committee and further advised that the process has been amended to ensure clarity of the
role of the Conservation Authority.
The Board was advised that, although there is no clear answer for long term economic
projections at this time, a forecast of costs will be developed at a future undetermined date.
The CAO advised that a new phosphorus reduction strategy is required with new trading
parameters and key deliverables to determine how much the cost will be to each partner
and what can be done over a 5-10 year program.
MOE advised that, at this time, there is no provincial funding for septic systems in the
watershed as concerns with the old systems need to be addressed first.
The Vice Chair acknowledged the great dialogue and extended the Board's appreciation to
the provincial representatives for taking the time to attend this meeting to address the
questions from the Board Members.
Moved by: J. Grant Seconded by: J. McCallum
BOD-130-09 RESOLVED THAT Staff Report No. 52-09-BOD regarding the Lake Simcoe
Protection Plan Update be received for information; and
FURTHER that the recommendations contained within this Staff Report be
approved.
CARRIED
VI. HEARINGS
None scheduled for this meeting.
VII. DEPUTATIONS
None scheduled for this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 6, 11 and Tabled Item 7 were identified for separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Page 12 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 5 of 9
Moved by: J. Taylor Seconded by: J. O'Donnell
BOD-135-09 RESOLVED THAT the following recommendations respecting the matters listed
as "Items Not Requiring Separate Discussion" be adopted as submitted to the
Board and staff be authorized to take all necessary action required to give
effect to same.
CARRIED
1. Development, Interference with Wetlands and Alterations to Shorelines and
Watercourse Reeulation 179/06
BOD-131-09 RESOLVED THAT applications under Section 28 of the Conservation Authorities
Act and Ontario Regulation 179/06 be received for information.
2. Correspondence
BOD-132-09 RESOLVED THAT the correspondence listed in the agenda as item 2(a) through
(j) be received.
3. Monthhr Communications Update
BOD-133-09 RESOLVED THAT the Monthly Communications Update - Summary, for the
period July 1- 31, 2009 be received for information.
4. Budeet status
BOD-134-09 RESOLVED THAT Staff Report No. 53-09-BOD regarding the status of the
Authority's Budget Status for the seven month period-ending July 31, 2009 be
received.
8. Department of Fisheries & Oceans - Level III Aereement
BOD-140-09 RESOLVED THAT Staff Report No. 57-09-BOD regarding the renewal of the
agreement between the Department of Fisheries and Oceans Canada and the
Lake Simcoe Region Conservation Authority for the delivery of Level III Plan
Input and Review be received; and
FURTHER THAT the Board approve the renewal of the agreement for the
Authority to undertake the delivery of Level III Fisheries Review within the
Lake Simcoe watershed on behalf of the Department of Fisheries and Oceans
Canada for a period of five (5) years with the option to review and/or
renegotiate annually.
Page 13 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 6 of 9
9. Federal/Provincial Infrastructure Fundine - Scanlon Creek CA
BOD-141-09 RESOLVED THAT Staff Report No. 58-09-BOD regarding funding opportunities
under the Infrastructure Stimulus Fund be received; and
FURTHER THAT the Board endorse an application to this funding source for
$1,199,000 over the 2009, 2010 and 2011 fiscal years, including $399,667 each
from the Provincial and Federal governments.
10. LSRCA Business Plan - Update
BOD-142-09 RESOLVED THAT Staff Report No. 59-09-BOD, entitled LSRCA Business Plan
2009-2013 update, be received.
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISUCSSION
Simcoe Vision for Strategic Growth
The Director, Watershed Management presented Staff Report No. 54-09-BOD.
The Board requested clarification related to reaching the targets for growth to which the
Director, Watershed Management responded that project funds will be directed to the
Conservation Authority to assist with a Phosphorous Reduction Strategy, through a transfer
agreement with MOE whereby MOE will cover the costs.
When asked how the Authority will identify which projects will need to be done (retrofits) and
who will cover costs, the Director, Watershed Management advised that the Authority is looking
at unconventional methods and that the Authority can make a recommendation through BMP
practices.
Moved by: G. Wauchope Seconded by: S. Agnew
BOD-136-09 RESOLVED THAT Staff Report No. 54-09-BOD regarding the "Simcoe Area: A
Strategic Vision for Growth" be received and that staff be directed to provide
comments to the Province to indicate the LSRCA's support in its efforts to
provide for long term sustainable growth in the Simcoe Area provided that
specific amendments to the Growth Plan comply with the existing and future
environmental targets resulting from the Lake Simcoe Protection Plan.
CARRIED
6. Memorandum of Understandine Update - Reeion of York
The Board dealt with Staff Report No. 55-09-BOD and expressed concern related to the work
being done in-kind. Staff advised that the Authority is already doing this in-kind work and that
municipalities benefit from reduced wait times. The intent is to improve client service.
Page 14 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 7 of 9
Moved by: J. Young Seconded by: E. Bull
BOD-136-09 RESOLVED THAT Staff Report No. 55-09-BOD regarding the Partnership
Memorandum for Planning Services between the Regional Municipality of
York and the Conservation Authorities (Lake Simcoe Region Conservation
Authority (LSRCA) and Toronto Region Conservation Authority (TRCA)), be
approved; and
FURTHER THAT the Chair and CAO be authorized to sign the Memorandum of
Understanding.
CARRIED
Award of Tender - Roofine at Education Centre
The Board dealt with Staff Report No. 56-09-BOD and inquired as to why only one tender was
received and further inquired if staff are confident in the ability of the recommended roofing
company. The Director, Conservation Lands responded that staff requested three quotations
and only one was received and that staff are very comfortable with the recommendation as this
company has a history with the Authority in that they repaired the roof on an old part of the
building.
Moved by: J. Rupke Seconded by: G. Wauchope
BOD-139-09 RESOLVED THAT Staff Report No. 56-09-BOD detailing the records of Tenders
be received for the replacement of the current roofing system at the
Education Centre, Scanlon Creek Conservation Area using a membrane system
and installation of insulation to give a total of R40 (CL 2009-001) be received
for information;
THAT tender CL 2009-001 be awarded to Patches Kelly Roofing Enterprises;
and
FURTHER THAT staff be authorized to draw from the Education Centre reserve
in the amount of $32,875.50, should any year end surplus not cover this
maintenance project.
CARRIED
11. Lake Simcoe Coordinatine and Science Committees
The Board dealt with Chair's Report No. 04-09-Chair and although the Board understands why
staff should be on these committees, concern was expressed as to how much time this will take
from Authority business? The CAO advised that this is an extension of the Committee previously
known as the Lake Simcoe Environmental Management Strategy. The CAO added that as staff
continue to be dedicated to this type of process she believes it is absolutely critical to have the
LSRCA represented on these Committees.
Page 15 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 8 of 9
Moved by: J. O'Donnell Seconded by: G. Wauchope
BOD-143-09 RESOLVED THAT Chair's Report No. 04-09-Chair regarding the Lake Simcoe
Coordinating and Science Committees be received; and
FURTHER THAT the recommendations contained within the Report be
approved.
CARRIED
XI OTHER BUSINESS
(a) Organizational Review Verbal Report
The CAO advised that this is an appropriate time for an organizational review given that it
has not been done since 1995/1996. The CAO indicated that a three-point organizational
review is being proposed and this will be presented to the Administrative Committee in
September and subsequently to the Board in October 2009, as follows:
1. Building of Administrative Assistant Caoacitv:
Effective September 8` the following positions will shift portfolios for a period of 6-12
months:
• The Executive Assistant to the Chief Administrative Officer will move to the position
of Executive Assistant to the Director, Watershed Management.
• The Administrative Assistant, Planning will move to the position of Executive
Assistant to the Chief Administrative Officer.
• The Administrative Assistant to the Director, Watershed Management will move to
the position of Administrative Assistant, Planning with an opportunity to learn GIS
four hours per week.
Conservation Foundation:
The Foundation is looking at an "Advancement Model" for fundraising and the Executive
Director (Foundation) and the CAO will prepare a final report to the Board which will
integrate fundraising into the authority. The CAO was asked to take over as Interim
Executive Director of the Foundation until the report goes forward to the Board in
October. The CAO advised that this is not unusual. The Foundation was under the
Communications wing of the Authority, but separated in 2004. The intent would be that
the Foundation staff would be integrated with the Authority's Communications and
Marketing staff. In the Foundation's Strategic Plan, one key goal was to investigate
improved relations between the Authority and the Foundation; work being done is the
deliverable of that key goal.
3. Executive Management Team:
As a result of the vacancy of the Director, Corporate Services, the CAO is looking at
going back to four Directors as was the case previously, without requiring any additional
funding.
Page 16 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD-08-09
August 28, 2009 - Minutes
Page 9 of 9
XII. ADJOURN
Meeting adjourned at 11:50 a.m. on a motion by Councillor O'Donnell.
Original signed by:
Original signed by:
Councillor Bobbie Drew D. Gayle Wood, CMM I I I
Vice-Chair Chief Administrative Officer
Page 17 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Announcements
(a) Thiess Riverarize Award
Chair Hackson shared the news related to the LSRCA's recent winning of the 2009 International Thiess
Riverprize Award, on September 22"d , 2009 in Brisbane, Australia.
(b) LSRCA Annual Conservation Awards Celebration
Chair Hackson reminded the Board of Directors that the LSRCA will be celebrating Watershed Heroes at
the Annual Conservation Awards Night on Thursday, October 29th, 2009, at Madsen's Greenhouse,
Newmarket.
(c) Watershed Heroes Activitv Book
The Board received a copy of the Watershed Heroes Activity Book which was developed in partnership
with the Lake Simcoe Conservation Foundation. The Board commented that this is a great tool to have
when visiting schools.
(d) LSRCA Education Programs
The Board received a copy of the booklet regarding the LSRCA's Educational Programs that are offered.
This booklet was developed in partnership with the Lake Simcoe Conservation Foundation.
(e) Science Links 9 - Grade 9 Science Textbook
The Board dealt with Staff Report No. 65-09-
BOD regarding the work of the LSRCA being
showcased in the new grade 9 science
textbook.
Jeff Andersen, Senior Fisheries Biologist and
Chandler Eves, BMP Inventory Project
Coordinator, provided the Board with the
background on this good news story and
presented the textbook to Chair Hackson.
Page 18 of 50
Chair Hackson receives the Science Links 9 text book from Jeff
Andersen, Senior Fisheries Biologist.
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
Presentations:
(a) Engineered Wetlands - Aurora
• The Director, Watershed Management provided a presentation to the Board of Directors related to an
innovative project, Engineered Wetlands using Phosphex, which is in place in the Town of Aurora to
treat stormwater runoff.
• An engineered wetland consists of engineered structures designed to treat stormwater runoff,
wastewater, and sewage by reproducing physical/chemical wetland processes. While it is referred to
as a "wetland" there is no resemblance to a natural wetland.
• The Director advised that the preliminary results indicate the overall treatment efficiency is rated as
excellent and that the Phosphex cell is extremely effective at removing soluble (FRP) phosphorus.
Correspondence:
The Board dealt with correspondence identified as Item 2(b) and Item 2(j) of the Tabled Agenda. The
correspondence related to the Trent Severn Waterways, in particular managing lake levels.
The Board passed a resolution to have the Chair and CAO begin to meet with the watershed Members of
Parliament in order to discuss the importance of managing the lake levels in an efficient manner and the
suggestion of the Board and staff that the Trent Severn Waterway Commission undertake a hydrology
study to support the management of the lake levels.
Staff Reports:
• The Board dealt with Staff Report No. 60-09-BOD regarding the status of the Authority's Budget. Staff
advised that the CA is projecting a balanced year end.
• The Board dealt with Staff Report No. 61-09-BOD regarding the Authority's 2010 Budget Assumptions
and Timing. Staff reported that they are currently in discussions with partner municipalities at the staff
level presenting a 3% increase to the general levy, which equates to an $80,000 increase to the CA's
budget. While it is recognized that this will be a challenging year for everyone in terms of budgets, the
3% increase is being supported.
• The Board dealt with Staff Report No. 64-09-BOD which provides an update on the Pristine Power
(Peaker Plant) in York Region. Staff advised that additional information has been received in response to
the CA's request, however staff have not yet had the opportunity to review it.
• The Board dealt with Staff Report No. 66-09-BOD regarding the Authority's winning of the 2009
I,ntprnational Thiess Riverprize. The CAO advised that in addition to the $250,000 prize money, there is a
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON DY 3W3
Page 19 of 50
Agenda Item # 5b) - Lake Simcoe Region Conservation Authority, meeting minutes o...
$100,000 grant that is to be used to support a twinning project. Twinning is a unique program that
enables the exchange of valuable expertise with other river organizations that are in need of skills and
knowledge.
Staff will be working on identifying the projects for the twinning opportunity which will be brought to the
Board for approval.
In addition, staff will bring recommendations to the Board for their consideration and approval,
regarding expenditures for the $250,000 prize money.
The CAO reminded the Board that the Authority will be celebrating this award with staff on November
3rd, 2009 and that the Annual General Meeting in January 2010 will have a Thiess theme in order to
celebrate with all our partners.
Page 20 of 50
Agenda Item # 5c) - Midland Public Library minutes, meeting held on August 27, 2...
RIME- IVED
OCT 2 6 2009
ORO40EDONTE
MIDLAND PUBLIC LIBRARY BOARD MEETING TOWNSHIP
DATE: August 27, 2009 LOCATION: Midland Public Library Boardroom
PRESENT: A. Campbell, V. Barycky, G.A. Walker, B. Desroches, V. Nihill, P. File,
Page 1 of 7
REGRETS: J. LeFebvre, C. Moore, J. Swick, R. Hackney GUEST:Freda Kemp, Fundraiser
STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO
ITEM ISSUE
1. Call to Order
G.A. Walker called the meeting to order at 7:02 p.m.
2. Approval of the agenda
Moved by: B. Desroches
Seconded by: V. Barycky
That the agenda be approved as circulated.
3. Approval of the minutes of the previous meeting
Moved by: V. Nihill
Seconded by: B. Desroches
That the minutes of the Board meeting held on June 11, 2009 be approved.
4. Business arising from the minutes
4.1 Freda Kemp - Fundraising
G.A. Walker asked F. Kemp to begin her report. F. Kemp distributed
copies of the updated fundraising plan. Several government grant
applications have been submitted. The Community Adjustment Fund, a
federal grant, was supposed to have a quick response timeframe, but we
haven't heard anything yet. MP, Bruce Stanton, who has been working
on our behalf, has said that there were more applications than expected.
We also have an application in for the Provincial Infrastructure
Stimulus Fund. We have asked for $1.6 million. Because of the delay in
hearing from these groups, F. Kemp sent the application in for the
provincial REDS grant. The sheet F. Kemp handed out showed several
ACTION
CARRIED
CARRIED
Page 21 of 50
Agenda Item # 5c) - Midland Public Library minutes, meeting held on August 27, 2...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 27, 2009 LOCATION: Midland Public Library Boardroom
ITEM
ISSUE
4. Business arising from the minutes - continued
grant/fundraising scenarios. The Fundraising Committee has been
hesitant to begin the corporate campaign due to the unknowns
surrounding the grant applications. B. Molesworth will be speaking with
MPP, Garfield Dunlop next week to enlist his aid in putting our case
forward for the Provincial grants. He also pointed out that F. Kemp had
done a lot of research in the employment area to make sure we met the
criteria for the Community Adjustment Fund. It was a very detailed
application. B. Molesworth and F. Kemp went to the Township of Tiny
and asked them to contribute $100,000.00 which the Township will put
into their budget discussions this fall. There have been two meetings of
the Fundraising Committee. F. Kemp distributed copies of the
Fundraising brochure/kit that members of the Committee will be using
to approach potential donors. Each member of the Committee has agreed
to do 10 "asks". She walked the Board through the Kit, highlighting the
naming opportunities available to donors. The Committee will target
certain people or organizations with certain naming opportunities.
F. Kemp suggested that the Board possibly look at one "property" to
support. She also offered to provide individual Board members with Kits
if they would like to approach individuals themselves, but to let her
know who they would be approaching so that duplication was avoided.
Areas designated would have a recognition plaque, while rooms would
be named. Recognition amounts shown do not reflect the cost of the area
or item, it's just what will be named. F. Kemp acknowledged that it had
been a bit of a slow start due to the unknowns about the grant
applications but that the Fall is prime time for fundraising. P. File asked
if groups had already been identified for various areas as she is planning
to host a dinner to gain support for the Parent's area. F. Kemp said they
did have certain groups in mind but that she would set aside the Parent's
area for P. File's initiative. F. Kemp also clarified that groups, such as
the Board, could make a pledge to support an area over 5 years. G.A.
Walker thanked F. Kemp for her report.
Page 2 of 7
ACTION
Page 22 of 50
Agenda Item # 5c) - Midland Public Library minutes, meeting held on August 27, 2...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 27, 2009 LOCATION: Midland Public Library Boardroom
ITEM
ISSUE
4. Business arising from the minutes - continued
4.5 Personnel - Alexandra Fortier
B. Molesworth informed the Board that a candidate has been hired to
fill the new part-time Reference position. Alexandra Fortier started on
July 21, 2009 and is working out well.
5. Approval of the accounts
Page 4 of 7
ACTION
Moved by: A. Campbell
Seconded by: B. Desroches
That the accounts for the months of June & July 2009 totalling $627,657.67
& $552,640.38, respectively, be approved. CARRIED
6. Reports of Board Committees
6.1 Finance Committee
A. Campbell distributed the Library Financial Statement for the seven
months ending July 31, 2009. For this time of the year, we should be at
around 58% spent, which is pretty much where we are. Referring to the
Library Expansion Revenue Section of the Capital budget, P. File
questioned whether a projected fundraising amount was included. B.
Molesworth stated that it was not. The possible amount from a private
donor is there, plus the donation from Atlas Block, the Architect and
Trillium. V. Nihill asked how long F. Kemp would be working for us.
F. Kemp is on contract for one year. V. Nihill wondered who would
take over the fundraising, as some donations would be commitments
over 5 years. B. Molesworth responded that Staff would likely follow
through and issue receipts and letters of thanks.
6.2 Fundraising Committee
This report was discussed under 4.1 with F. Kemp. A question was
raised as to whether there would be a kick-off campaign. The answer
was yes, but not until after the corporate campaign is finished.
Page 24 of 50
Agenda Item # 5c) - Midland Public Library minutes, meeting held on August 27, 2...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 27, 2009 LOCATION: Midland Public Library Boardroom
ITEM
ISSUE
6. Reports of Board Committees - continued
6.3 Building Committee - Progress/Schedule
B. Molesworth reported that the construction project is still close to the
revised schedule. Pouring of concrete has begun on the first and second
floors and insulation has been put down on the lower level. There will
be two closures, one when we move everything from the old building
into the expansion and the second will be for three weeks in May after
the refurbishing of the old building has been completed, when we'll
setup the new Circulation desk and install the new RFID security
system, The temporary fire exit that was installed at the front of the
building will be moved around to the Elizabeth Street side of the
expansion to allow for two fire exits from each floor.
6.4 Report from the Rriends of the Midland Public Library
B. Molesworth reported that approximately $8,500.00 was raised from
the Library Garden Tour. Five hundred of that is to be paid back to the
Friends who provided the start up fund. Other expenses, less than
$400.00, have been paid. The Committee has already started to plan for
next year and a number of the gardens have already been selected. We
haven't received the money yet, but there will be a presentation.
7. New business
7.1 Pay Equity
B. Molesworth has been attending meetings at the Town Office as a
member of the Pay Equity Committee. The process is ongoing. The
Town's Pay Equity Plan hasn't been reviewed in 20 years.
7.2 Budget 2010
B. Molesworth distributed a revised copy of the proposed 2010
Operating budget. The total increase overall is 11%. This does not
include, at the Town's request, any requests for new Staff. P. File
pointed out that Council's guideline is for only a 1% increase.
B. Molesworth stated that when you expand a building you have to be
able to heat it, light it and staff it. We haven't expanded the book
budget in three years. People will be coming into the new facility
expecting an expanded collection.
Page 5 of 7
ACTION
Page 25 of 50
Agenda Item # 5c) - Midland Public Library minutes, meeting held on August 27, 2...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 27, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE
7. New business - continued
The Library is asking for three new part-time positions. They are:
Janitorial - 20 hours, Circulation assistant - 17 hours and a
Programming position - 28 hours. The total cost of the three positions
is $47,000.00. When put into the overall Operating Budget, the increase
is 18%. P. File asked if the Computer Service Agreement amount of
$23,00.00 could be spread over two years. B. Molesworth said no, that
we have been paying an annual fee for our current ILS and the new
amount reflects the service agreement cost of the new ILS plus the
RFID security system. He explained the reasons for the RFID in the
Background section of his Staff Report recommending new staff
positions. A question was asked about the cost of increases due to Pay
Equity. B. Molesworth stated that any related costs will have to be dealt
with by the Town. B. Molesworth also recommends the recruitment of
a co-op student from Georgian College to assist A. Aneroussos with the
setup and installation of all the new computers we will be purchasing. It
would be for one semester at an hourly rate of $15.00. The total cost
would be $8,400.00. B. Molesworth has a budget meeting scheduled
with C.A.O., T. Walker and Treasurer, S. Gignac for September. He
asked the Board for their agreement to present this proposed Operating
Budget to them. The Board agreed.
7.3 Writers' Trust Workshop
B. Molesworth informed the Board that we have been approached by
the Writer's Trust to hold a workshop here. Local author, Douglas
Hunter, has already agreed to be involved. B. Molesworth did inform
them that we wouldn't be in a position to host this event until after June
2010.
Page 6 of 7
ACTION
Page 26 of 50
Agenda Item # 5c) - Midland Public Library minutes, meeting held on August 27, 2...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 27, 2009
LOCATION: Midland Public Library Boardroom
Page 7 of 7
ITEM
8. Information
ISSUE
8.1 Chief Librarian's Report
Adopted as circulated.
9. Adjournment
Moved by: V. Nihill
That the meeting be adjourned at 8:17 p.m.
Chairman of the Board
Chief Librarian
ACTION
Page 27 of 50
Agenda Item # 5d) - Slawko Borys, President, Ukrainian National Federation of Ca...
Ukrainian National
Federation of Canada
Toronto Branch
Mr. Harry Hughes Mayor
And The Council of Oro-Medonte
148 Line 7 South
Oro, Ont. LOL2X0
RE: Camp Sokil 501h Anniversary Celebration
Dear Mr. Mayor and Council of Oro-Medonte,
YKpaYHCbKe HaLAiOHanbHe
06'CgHaHH,q KaHaA"
4}iJ7iA TopOHMO
P. V
OCT 2 9 2009
6' INri 1 3
Sunday, October 25, 2009
On behalf of the Ukrainian National Federation Toronto Branch and the Camp Sokil Cottagers' Association,
I would like to extend our sincere appreciation for your attendance at our important event.
I am aware that you all have very busy schedules. It meant a lot to our members that you and most of the
councilors and spouses took the time to attend our event.
We hope that you all enjoyed the day and our Ukrainian cuisine.
Perhaps on another occasion, we'll have a chance for a proper tour and chat.
Regards,
Slawko Borys
President, UNF Toronto Branch
145 EVANS AVENUE - TORONTO, ONTARIO - M8Z 5X8
www.unftoronto.com - infoCunftoronto.com
PHnNF° 416-?F;1-A00? - FAX- 416-751-1609
Page 28 of 50
Agenda Item # 7a) - Mayor H.S. Hughes, re: Request from the Township of Essa for
CORPORATION OF THE TOWNSHIP OF ESSA
MOVED BY: MaCCdorwfo( DATE: October 7.2009
SECONDED BY: /teAdw~;a~- RESOLUTION NO: Cou-20OR
THAT the Council of the Township of Essa has identified the need for an independent review of the
NVCA regarding how they collect and charge for permit fees, levy fees and the duplication of
planning for residents, businesses and the municipalities in the NVCA catchment area;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Essa requests
municipalities in the NVCA watershed to support an immediate review by an independent third party
who will be asked to develop an action plan on matters such as but not limited to, the duplication
and required level ofplanning in the NVCA catchment area; halting collection ofpermitfees by the
NVCA, but instead with municipalities collecting reasonable fees to meet the objectives set out in the
Conservation Act, and passing along appropriate fees to the NVCA for services performed;
streamlining of services and a strategy for reduction of levy fees; and further
THAT Essa Council looks forward to working with the NVCA in order to provide a better service to
all residents of the area.
It is requested that a copy of this resolution be sent to all NVCA member municipalities for
consideration and support.
Mayor: A -'`4
Page 29 of 50
Agenda Item # 7b) - Councillor Coutanche, re: Buffer Zones.
Brissette, Marie
To: Irwin, Doug
Subject: RE: Please tell me you are following this...
Hi Mel,
Please tell me that you and the council are following this...
Hunters left injured woman alone, court hears
Posted By TRACY MCLAUGHLIN, SUN MEDIA
Posted 2 days ago
Date: October 23, 2009
Seconds after hunter Fred Thomas raised his 12-gauge shotgun and shot a woman who was walking with her dog, he
went pale with shock, a Barrie court heard yesterday.
Thomas, 62, is on trial for manslaughter for shooting and killing Marianne Schmid, 67, who was walking along the trails of
the Simcoe County Forests, near the second concession of Adjala-Tosorontio Township, on Nov. 6, 2006.
A couple of hundred metres away, a member of his hunting party, Tom Dakin, heard the two shots fired a few seconds
apart, but thought nothing of it after everything went silent.
Then, suddenly, he saw his friend come running through the forest toward him, sobbing and hysterical.
"He was in shock," Dakin said on the witness stand yesterday. "He was saying he shot somebody. He was pretty
shaken."
Dakin said it was the first day of the deer hunting season and he, Thomas and three other hunters were all sitting quietly
in the woods on their watch on that warm, sunny day in the Patterson Tract of the Simcoe County Forest. He said at first,
he thought his friend was kidding with him.
"But then I saw his face and I knew. I knew he wasn't kidding."
He said Thomas kept mumbling incoherently.
"He kept saying, 'Why was she wearing white?' He kept going on about that," he said. "He wasn't normal. I don't think he
knew what he was saying."
He said both men and the three other hunters in the party headed out of the woods to where they could get a cellphone
signal to call 911.
"I turned back and I seen somebody laying on the trail. I couldn't tell if it was a male or female," he said. "All I seen was a
white shirt." "Did anyone go back into the bush?" asked Crown attorney Greg Barker.
"No," he answered. He said instead, all four hunters waited for police and ambulance to arrive while the woman lay on the
trail.
Dakins said he and the other hunters have been hunting for 20 years.
"What kinds of things to you do to ensure safety?" asked the Crown.
"Make sure that I see the whole target," answered Dakin.
"Generally, you should know what's around the target. It's common sense."
"Did you have any concerns about where the shot ends up?" asked the Crown.
"Hopefully, it (the bullet) ends up where you are aiming," said Dakin. "It's pretty much rural country there's not much out
there."
He said Thomas was the most experienced and was always the most safety-conscious.
"Safety is a priority with Fred," he said.
Page 30 of 50
Agenda Item # 7b) - Councillor Coutanche, re: Buffer Zones.
At lunchtime, he said, the hunters headed off for lunch where he had one beer and then they returned. He said he didn't
know if Thomas had a beer, but said he rarely drank except at Christmas celebrations.
Defence lawyer Leo Kinahan showed Dakin the single buckshot that struck Schmid in the abdomen. Normally round,
Dakin said this buckshot was unusual as it was flattened on one side.
"I've never seen it flattened like that," he said, although he added buckshot can change shape slightly if it hits bone.
The trial continues today.
Source: httD://www.orilliaDacket.com/ArticieDisDiav.aSDx?e=2139196
They had been drinking. They left her alone in the woods to die instead of trying to help...? My God,
please tell me the council plans to do something about this...
Will wonta
Page 31 of 50
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
L R L (Ric) Symmes
3548 Town Line, R R # 2, Orillia, Ontario, L3V 61-12
Telephone: 705 327 7822
October 30, 2009
Mayor and Council
Township of Oro-Medonte
Subject: Request for Relief from Speeders in the Residential Portion of
the Town Line
Ladies and Gentlemen
Attached please find a copy of the "Town Line Speed Survey - October
2009"
This survey was conducted to measure actual speed of vehicles in the 50 km
residential zone of the Town Line between Highway 12 and the Warminster
Sideroad. We measured speeds up to 104 km/hr, 87 % of vehicles were
above the 50 km limit, and 25 % were significant speeders (at speeds where
fines and lost points would occur). Clearly, enforcement alone is failing to
provide safety for pedestrians, cyclists, children, pets and vehicles trying to
exit from driveways in the residential zone.
In September there was a serious accident in the zone where a child was
knocked from her bicycle by through traffic, and there have been many
reports of pets killed by speeding motorists. The situation will only get
worse because there is a new subdivision under construction in Warminster
that will discharge more traffic onto the Town Line, and a new bakery and
retail outlet is coming to the intersection with the Warminster Road where
vehicles regularly pass at speeds in excess of 80 km/hr.
Specifically, the residents of the Town Line residential zone between
Highway 12 and the Town Line request the active support of Oro-Medonte
Council for three measures, and that Council communicate this support to
Severn Council which is responsible for the safety and management of this
portion of the Town Line:
Page 32 of 50
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
"Stop" signs to be placed on the Town Line at the Warminster Road,
that is at the entrance to the 50 km/hr zone, to mark the transition
between the high speed paved rural road and the residential zone.
"Road Watch" signs and program to be implemented to educate
through traffic about the need for moderate speed, similar to that on
Line 15 N at Bass Lake, and
Increased enforcement in the 50 Km zone, particularly in the rush
hour periods starting at 7 am and 5 pm to build respect amongst those
who ignore signs.
The majority of residents in the Town Line residential zone live and pay
taxes in Oro-Medonte. They want their council to look out for their
interests, and they will not be satisfied with a motion that leaves the matter
entirely to Severn Council. That is why specific support from Oro-Medonte
Council for these measures is requested.
I would be happy to provide additional information and look forward to the
Council's response.
Yours truly
L. R. L. "Ric" Symmes
Email: Symmes@xplornet.com
Alternate Contact: Glenna Joyce 705 326 0862
P.S. I regret that I will be out of the country and unable to present this
request in person in November.
Attachment: Town Line Speed Survey Summary
Page 33 of 50
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
Town Line Speed Survey
October 2009
Method: Hand held Bushnell Velocity Radar
Location: Various, centre third of 50 km residential zone, Town Line
Timing: Daytime, weekdays, one hour blocks with different start times
Total time of survey blocks 4.25 hours.
Recording: Usually one recorder and one speed measurer.
No identification of individuals, just vehicle type and direction
Key Findings:
87 % of vehicles measured were exceeding the 50 km limit.
25 % of vehicles (68 vehicles) were "Significant Speeders" - that is speeds 16 km/hr or
MORE OVER the speed limit, enough to be subject to fine and loss of points. Average
speed for Significant Speeders was 74 km/hr ( 24 over the limit).
Top speed measured in the survey: 104 km/hr or 54 km/hr over the speed limit.
Distribution of Significant Speeders: throughout the day but worst between 5 and 6 pm.
I Start Time (Approx)
Vehicles #
Interval
Speeders above 50
Percent above 50
Significant
I Summary
7:00
12:00
AM
PM 2 pm
66
53 52
1hr~
1hr~ 1hr
53
42 48
80%
79% 92%
I Speeders* # 1
10 1 7 1
Percent
15% 13%
Top Speed km/hr
82 98
Avg For Sig
Speeders
72
76
(km/hr)
16 over limit or
more
Prepared by: Ric Symmes, October 26, 2009
18
35%
104
77
3:00 5:22
PM PM
64 25
1 hr 0.25 hr
58 25
91% 1 100%
19 I
30%
80
71
12
48%
85
75
Totals 1
260
4.25 hr
226
87%
66 I
25%
104
74
Page 34 of 50
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
Speeding issue still can radar (Oct 30, 2009)
Posted By NATHAN TAYLOR, THE PACKET AND TIMES
Posted 3 days ago
When Severn Township staff did a traffic study on Town Line without a radar gun to record speeds, the burden of
proof fell to concerned residents.
Now, a radar gun is the latest too[ in the arsenal for Ric Symmes, who lives on a stretch of the road that is designated
50 km/h.
Symmes and fellow Town Line resident Glenna Joyce have been lobbying on behalf of those in the area mainly
those who live on the stretch between Highway 12 and Warminster Sideroad since last summer, when construction
on Highway 12 diverted many motorists onto Town Line.
When construction ended, the traffic kept coming,
A request supported by a petition for a four-way stop at the intersection of Town Line and Warminster Sideroad
was turned down a year ago. Symmes and Joyce have since remained committed to finding a satisfactory solution to
what they view as a constant concern.
At various times this year from Sept. 30 to Oct. 14 Symmes conducted his own radar checks.
The findings:
` 67% of vehicles measured were going more than the posted 50 km/h speed limit;
25% (68 vehicles) were "significant speeders" meaning they were traveling 16 km/h or more over the speed limit;
` Average speed for "significant speeders" was 74 km/h;
Top speed measured in the surrey: 104 kmfh; and
Advertisement
* "Significant speeders" were noticed throughout the day, but more frequently between 5 and 6 p. m.
Symmes is hoping the findings will sway the councils of Oro- Medonte and Severn townships as that road is a
borderline between the two to support at least one of the following recommendations:
* Installation of a four-way stop at Warminster Sideroad and Town Line;
* Implementation of an educational program with signage, such as designating the area a community safety zone;
and
* increased enforcement
The most important of those recommendations is the first one, Symmes said.
"A lot of the drivers need something more specific to get them to recognize they're in a residential area," he said.
"Yes, there are signs, but there are a let of signs, and people aren't reading all of them."
Page 35 of 50
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
Symmes lives in Oro-Medonte, and Joyce, who fives just up the road, is on the Severn side.
"Our focus here is safety," Joyce said, adding she worries for the safety of pedestrians, joggers and children playing
near the road, which is without sidewalks and, in some spots, even lacks shoulders.
Severn's mission statement, she noted, includes a commitment to public safety.
'They're not protecting us," she said. "They're not protecting the children, who are the future."
With a housing development and retail operation planned for the intersection in question, 'there are definitely going to
be more" traffic problems, Joyce said.
"We're just asking for a few signs. It's a nominal cost for a significant benefit," Symmes said.
Severn Township staff has cited the fact four-way stops are intended to manage traffic flow, not curb speeding, which
is why staff conducted a traffic count, not radar checks.
The key word, though, is "intended," Symmes said, noting four-way stops are not for that purpose exclusively.
The residents are hoping the two councils will take action. Earlier in the process, they approached Oro-Medonte, but
said they were told. Severn manages that part of the road.
The movement then hit a roadblock when Severn turned down the request for a four-way stop.
However, it might be of interest to Oro-Medonte, as "the majority of the people offended by this (issue of speeding)
live in Oro- Medonte," Symmes said.
"I think it's time for them to get involved."
He would also like to see more enforcement by police, specifically between the hours of 7 a. m. and 8 a. m. and 5 p,
m. and 6 p. m., when the road seems to be busiest-
calls to the mayors of Oro- Medonte and Severn were not returned in time for publication.
ntaylor@ orilliapacket .com
Page 36 of 50
Agenda Item # 8a) - Report No. CS 2009-36, Doug Irwin, Director of Corporate Ser...
Township of
REPORT (WG
Proud Heritage, Exciting Future
Report No. To: Prepared By:
CS 2009-036 Committee of the Whole Doug Irwin
Meeting Date: Subject: Motion #
November 4, 2009 Computer Hardware I_ifecycle
Strategy
Roll R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. CS2009-036 Be received and adopted.
2. That the Township implement a lifecycle strategy for its File Servers and computer
(desktops and laptops) hardware.
3. That the lifecycle strategy for computer (desktop and laptop) hardware be
established at 4 years.
4. That the lifecycle strategy for File Server hardware be established at 5 years, with a
maximum of 6 years.
5. And that the appropriate allocations be identified during the budget deliberations to
implement these lifecycle strategies.
BACKGROUND:
At its meeting of May 13, 2009, Council received and adopted Report No. CS2009-013,
re: Information Technology Update.
Staff ere directed to bring forward recommendations on the lifecycles of the Township's
Information Technology hardware for Council's consideration.
As the Township leases its photocopier/printer units, this report deals with
recommended lifecycles for File Servers and laptops/desktops.
Corporate Services November 4, 2009
Report No. 2009-036 Page 1 of 3
Page 37 of 50
Agenda Item # 8a) - Report No. CS 2009-36, Doug Irwin, Director of Corporate Ser...
ANALYSIS:
Technology has continued to advance at a very quick rate. This has allowed
governments to provide very useful and timely service to taxpayers. To keep up with
the ability to provide such services, organizations have implemented lifecycles for
important computer equipment.
The Township utilizes the following municipal applications that require current
generation hardware to operate effectively:
• GIS/AutoCAD applications
• Property management software
• Security/Spam/Anti-virus software
• Photocopying/Scanning/Printing services
• Document management/Laserfiche
• Exchange/Outlook/E-mail
• Third party applications
• Remote accessNPN
The County of Simcoe currently has lifecycles of 5 years, with a maximum of 6 years,
for File Servers and 3 years on computers.
Currently, the Township of Oro-Medonte has not implemented a lifecycle strategy for its
File Servers and computers. The lack of a lifecycle strategy has resulted in the use of
computer equipment that is inefficient at providing the required level of service.
The Township has servers that have been in service for a period of a maximum of nine
years, and computers for an average of six years.
As a result of not having a lifecycle strategy, the Township has experienced a high rate
of hardware failure on some of the older technology. These failures have included
mission critical servers and user desktop and laptop computers. In conjunction with
these failures, the Township has experienced service outages and critical application
downtime.
Accordingly, it is recommended that the Township of Oro-Medonte implement a lifecycle
strategy for its File Servers and computer (laptops/desktops) hardware.
The recommended lifecycle strategy for the Township hardware is:
• 4 year lifecycle for desktop and laptop computer hardware
• 5 years, with a maximum of 6 years, lifecycle for File Servers
Corporate Services November 4, 2009
Report No. 2009-036 Page 2 of 3
Page 38 of 50
Agenda Item # 8a) - Report No. CS 2009-36, Doug Irwin, Director of Corporate Ser...
FINANCIAL:
• Allocations will be identified during budget deliberations, in each year.
POLICIES/LEGISLATION:
• Not Applicable
CONSULTATIONS:
• Township of Oro-Medonte - Information Technology Division
• County of Simcoe
ATTACHMENTS:
None
CONCLUSION:
It is recommended that the Township implement a lifecycle strategy of 4 years for its
laptop and desktop computer hardware, and a 5 year, with a maximum of 6 years, for its
File Servers.
Respectfully submitted:
J ougl s I
Director of orporate Services/Clerk
C.A.O. Approval / Comments:
Corporate Services November 4, 2009
Report No. 2009-036 Page 3 of 3
Page 39 of 50
Agenda Item # 9a) - Report No. TES 2009-32, Jerry Ball, Director of Transportati...
Meeting Date: Subject: Motion #
November 4, 2009 Request to purchase water
meter reading equipment
Roll R.M.S. File
RECOMMENDATION(S): Requires Action ~X For Information Only
It is recommended that:
1. THAT Report No. TES2009-32 be received and adopted.
2. THAT the Township of Oro-Medonte Environmental Services Section be authorized
to purchase new water meter reading equipment.
3. AND THAT funds be taken from the water system capital reserves to purchase the
water meter reading equipment.
BACKGROUND:
In the late 1990's, the Township purchased water meter reading equipment. The
equipment was capable of storing meter readings and downloading them into the
Township's billing software.
The Township read water meters on an annual basis until April of 2009 when it moved
to quarterly readings.
Staff have just completed the October readings. Due to an equipment malfunction, the
recorded readings were unable to download into the Township billing software. Staff
have manually transposed the readings and entered them into the billing software.
ANALYSIS:
Staff and manufacturer support personnel worked on correcting the problem and were
unable to find a solution for this reading or for future readings. The model of the reading
equipment that the Township has is obsolete and repair parts and service were
discontinued several years ago.
Transportation & Environmental Services November 4, 2009
Report No. TES2009-32 Page 1 of 2
Page 40 of 50
Agenda Item # 9a) - Report No. TES 2009-32, Jerry Ball, Director of Transportati...
Our next scheduled reading is for the end of December. Purchasing new equipment will
take up to six weeks.
Quotes for new meter reading equipment range from $12,000-$15,000.
CONSULTATIONS:
Paul Gravelle - Director of Finance and Deputy CAO
Respectfully submitted:
Jerry Ball
Director of Transportation & Environmental Services
SMT~AAAoDrroval / Comments:
f'4 v
C.A.O. Approval / Comments:
Transportation & Environmental Services
Report No. TES2009-32
November 4, 2009
Page 2 of 2
Page 41 of 50
Agenda Item # 9b) - Report No. TES 2009-33, Jerry Ball, Director of Transportati...
Meeting Date: Subject: Motion #
November 4, 2009 Request for Streetlight at 73
Paterson Road at Cul-de-Sac
Roll (Forest Home Industrial Park) R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report No. TES2009-33 be received and adopted.
2. THAT the addition of a streetlight at 73 Paterson Road be approved.
3. AND THAT R&F Construction Inc. be notified of Council's decision.
BACKGROUND:
R&F Construction Inc., Disaster Kleenup, located at 73 Paterson Road is requesting
that an additional streetlight be installed on the hydro pole in the cul-de-sac by the rear
entrance to their property. Attached for Council's perusal is correspondence from R&F
Construction dated September 30, 2009, as well as a map showing the existing
streetlights along Paterson Road.
ANALYSIS:
Under Section 4 of the Township's policy for Streetlight Charges and Installation of New
Streetlights within the Township of Oro-Medonte, "if additional lighting is requested
within an existing area serviced with streetlights and deemed necessary by the Manager
of Public Works and approved by Council, new streetlights, or light, would be installed
and paid for from the system's Reserve Fund".
It is my recommendation, for safety reasons and consistency, to have streetlighting
along all of Paterson Road and that one additional streetlight is installed at the cul-de-
sac.
The proposed new streetlight will be installed on an existing hydro pole once approved
by Hydro One.
Transportation and Environmental Services November 4, 2009
Report No. TES2009-33 Page 1 of 2
Page 42 of 50
Agenda Item # 9b) - Report No. TES 2009-33, Jerry Ball, Director of Transportati...
FINANCIAL:
At the end of 2008, the Forest Home Industrial Park Reserve Fund showed a debit of
$921.29. The estimated cost to install a 100 Watt H.P.S. streetlight on an existing pole
on Paterson Road is $1,312.50, including G.S.T. In 2009, the area rates were
increased from $105.00 to $167.00 per property in order to cover utility and repair costs
and allow for a transfer to reserves of $1,500 annually.
The additional estimated hydro costs for the extra streetlight is $98.00 per year, which
will not affect the 2010 rate for Forest Home Industrial Park residents presented in the
2010 budget of $167.00 per property.
Respectfully submitted:
C
Jerry Ball
Director of Transportation & Environmental Services
SMT Aooroval / Comments:
Transportation and Environmental Services
Report No. TES2009-33
C.A.O. Approval / Comments:
November 4, 2009
Page 2 of 2
Page 43 of 50
Agenda Item # 9b) - Report No. TES 2009-33, Jerry Ball, Director of Transportati...
September 30, 2009 -
Township of Oro-Medonte OCT 0 5 2009
P.O. Box 100 0R0-t+iiELk. r•,
Oro, Ontario T®'+/±lNSl--i;!P
LOL 2X0
Re: 73 Paterson Road,
Roll # 4346-030-012-26170-0000
To Whom It May Concern:
Further to our verbal request on August 4, 2009 and subsequent verbal request
on September 21, 2009 with respect to having a light added to end of our street.
This letter will serve as a formal request for the same.
As of yet we still have not had an answer nor action in our request to have an
additional light installed on an already existing pole at the end of the east
driveway. Our company operates on a 24 hour operation as required. Not having
a light is creating the potential for an accident to happen while employees are
attending this location in the dark. So far to date two employees have walked
/tripped into the ditch due to the sheer darkness of the area through out the night.
With winter approaching quickly we feel that this matter needs to be addressed
and rectified in a fast and effective manner in order to prevent any future
accidents.
Please advise what course of action the township will be taking in order to supply
an additional light as requested and as paid for on our tax bill each year.
Yours truly,
Richard Rini ey
President
PO BOX 2195 ORILLIA, ON L3V 6S1 PH: (705) 325-5746 FAX: (705) 327-7982
112 COMMERCE PARK DRIVE, UNIT K & L, BARRIE, ON L4N 8W8 PH: (705) 734-3326 FAX: (705) 727-7964
TOLL FREE: (800) 228-7739 E-MAIL: info(n)rfconstruction.com WESSITE: www.rfconstruction.com
The trademark "Disaster Kleenup° is used by R&F Construction Inc. from the Owner of the Trademark
Page 44 of 50
Agenda Item # 9b) - Report No. TES 2009-33, Jerry Ball, Director of i ran5pu1 LaLI...
• o~~ST Norm
,yam ~
c3
c~ O
Page 45 of 50
Agenda Item # 12a) - Report No. RC 2009-24, Shawn Binns, Director of Recreation a...
REPORT (WGZ ffje~•~
Proud Heritage, Exciting Future
Report No. To: Prepared By:
RC2009-24 Committee of the Whole Shawn Binns
Meeting Date: Subject:
November 4, 2009 Request for Exemption -
Moonstone Santa Claus
Roll Parade
RECOMMENDATION(S): Requires Action
It is recommended that:
Motion #
R.M.S. File
For Information Only
1. Report No. RC2009-24 be received and adopted.
2. An exemption to By-law 2006-38 be granted for the Warminster Santa Claus Parade
to be held on Sunday, December 6, 2009 at fpm.
3. That the organizing committee liaise with the County of Simcoe to acquire the
required approvals for use of the Moonstone road (County Rd 19).
4. That the organizing committee be advised of Council's decision.
BACKGROUND:
By-Law No. 2006-38 regulates the holding of parades or processions/events in the
municipality. Section 8 of the afore-mentioned By-law permits that in a situation where a
parade or procession/event will last less than 24 hours, Council may dispense with any
or all of the requirements of the By-Law.
Mrs.Lila Osborne and the Moonstone Recreation Committee organizers of the event are
requesting that Council waive the requirements of the By-Law for the Moonstone Santa
Claus Parade to be held on Sunday, December 6, 2009, at 1 pm.
The Moonstone Santa Claus Parade has been an annual event, however over the past
5 years has not occurred due to a lack of volunteers to organize the event. It is the
intent of the organizing group that the parade be re-established as an annual event. The
organizer Mrs. Lila Osborne is partnering with Moonstone Recreation Committee, the
Oro-Medonte Fire Fighters Association and the Township to organize this event.
Recreation and Community Services
Report No. RC2009-24
November 4, 2009
Page 1 of 3
Page 46 of 50
Agenda Item # 12a) - Report No. RC 2009-24, Shawn Binns, Director of Recreation a...
The Parade Route will be as follows:
• Leave Works Yard, turning left onto County Rd. 19
• Immediately turn left onto Ellen Drive
• Straight down Ellen, crossing Line 8 and continuing straight, the road is now
called Agnes Dr.
• At the end of Agnes turn right onto Duncan Drive
• At the end of Duncan turn left onto Line 8
• At the corner of the Line 8 and County Rd. 19 turn right onto the County Rd 19.
• Take County Rd 19 back to the Works Yard
Following the parade there will be a family event held at the Moonstone Fire Hall with
children's activities, a bbq and hot chocolate.
ANALYSIS:
Mrs. Lila Osborne (Organizing committee member) has submitted a request for
exemption to the conditions of By-Law 2006-38. Section 8 of the afore-mentioned By-
law permits that in a situation where a parade or procession/event will last less than 24
hours, Council may dispense with any or all of the requirements of the By-Law.
Specifically the organizing committee is requesting exemptions to section 3 (Provision
of Liability Insurance) and section 6 (Provision of Damage Deposit) to permit the annual
parade.
Risk Management
• The organizing committee will have volunteers assisting with the parade
• Emergency personnel (O.P.P and Oro-Medonte Fire and Emergency Services)
have been notified and the OMFES will be in attendance.
FINANCIAL:
N/A
POLICIES/LEGISLATION:
Highway Traffic Act R.S.O 1990
By-Law 2006-038
CONSULTATIONS:
Director Transportation and Environmental Services
Director, Fire and Emergency Services
ATTACHMENTS:
1) Request for exemption attachment 1
2) By- Law 2006-38
Recreation and Community Services November 4, 2009
Report No. RC2009-24 Page 2 of 3
Page 47 of 50
Agenda Item # 12a) - Report No. RC 2009-24, Shawn Binns, Director of Recreation a...
CONCLUSION: I
The Moonstone Santa Claus Parade will draw significant community involvement and
participation. The organizing group has taken all precautions to ensure that the event
will be run safely and the associated risks will be properly managed. It is recommended
that Council grant this request to allow this event to occur again in 2009.
Respectfully submitted:
V
Shawn Binns
Director, Recreation and Community Services
SMT Approval / Comments: C.A.O. Aaoroval / Comments:
-A", ,
Recreation and Community Services November 4, 2009
Report No. RC2009-24 Page 3 of 3
Page 48 of 50
Agenda Item # 12b) - Report No. RC 2009-25, Shawn Binns, Director of Recreation a...
I owr~ship ot~
REP
Proud Heritage, Exciting Future
Report No.
RC2009- 25
To:
Committee of the Whole
Prepared By:
Shawn Binns
Meeting Date:
November 4, 2009
Roll
Subject:
Bradley Bowden - Team
Canada Athlete Subsidy
Request
Motion #
R.M.S. File
=71 r__7
RECOMMENDATION(S): Requires ActionU For Information OnlyU
It is r°nnmp4QPdQd th°t•
1. Report No. RC2009-25 be received and adopted
2. Council grant the request of Mr. Bradley Bowden to waive the facility rental fees
associated with permit #2629 for use of the Oro-Medonte Community Arena in the
amount $4928.
3. Mr. Bowden be notified of Council's decision
BACKGROUND:
Paralympic Games as a member and assistant captain of the National Sledge Hockey
Team. Mr. Bowden is currently training for the games which commence February, 2010.
Mr. Bowden is attempting to maximize his training and is requesting that Council
consider providing a subsidy to cover ice rentals fees for the use of the Oro-Medonte
Community Arena. Mr. Bowden would use local ice time at the Oro-Medonte Arena to
provide an opportunity for his individual practice, while rigorous team training occurs
across the Country.
ANALYSIS:
consideration.
The Ice time requested is non-prime time ice, which is mid week prior to 4pm.
POLICIES/LEGISLATION:
By Law2AnO nFG: Fees ai;d GhaW--
Recreation and Community Services
Report No. RC2009-20
November 4, 2009
Page 1 of 2
Page 49 of 50
Agenda Item # 12b) - Report No. RC 2009-25, Shawn Binns, Director of Recreation a...
ATTACHMENTS:
2. Athletes Can Profile - Brad Bowden
3. Copy of permit # 2629 Ice Rental
CONCLUSION:
('_Pa1gti1g9 thig P 096106t W961LJ o a lQQQI ` thl"+" Of I;QtOQI;Ql QQ'01l,r QQhMQI-, , the
best and represent our Country in Vancouver. It is recommended that Council grant the
request of Mr. Bradley Bowden to waive the facility rental fees associated with permit
#2629 for use of the Oro-Medonte Community Arena in the amount $4928.
Shawn Binns
Director, Recreation and Community Services
SMT Anoroval / Comments: C.A.O. Annroval / Comments:
Recreation and Community Services November 4, 2009
Report No. RC2009-20 Page 2 of 2
Page 50 of 50