12 02 2009 COW MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, December 2, 2009
THE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING MINUTES
Council Chambers
9:05 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (arrived at 9:26 a.m.)
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Robin Dunn, Chief Administrative Officer; Doug
Irwin, Director of Corporate Services/Clerk; Andria
Leigh, Director of Development Services; Shawn
Binns, Director of Recreation and Community
Services; Jerry Ball, Director of Transportation and
Environmental Services; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO
Also Present: Freda Kemp, Bill Molesworth, Hartley Woodside
1. NOTICE OF ADDITIONS
a) Motion for additions.
Motion No. CW091202-01
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda for
consideration:
6c) Pauline Chappell, Mitchell Square Branch of the Women's Institute,
correspondence received November 18, 2009, re: Street Lighting at Overpass
Bridge Entrances.
7b) Councillor Agnew, re: correspondence received November 30, 2009 from
Robb Meier, Barrie Cycling Club.
7c) Mayor H.S. Hughes, re: Pin Request.
13f) Mayor H.S. Hughes, re: Personnel Matter (Performance Management).
Carried.
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Committee of the Whole minutes of meeting held on December 2, 2009.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
Motion No. CW091202-02
Moved by Crawford, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, December 2, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) 9:00 a.m. Freda Kemp, Campaign Director, and Bill Molesworth, Midland
Library Expansion, re: Midland Library Expansion.
Motion No. CW091202-03
Moved by Agnew, Seconded by Hough
It is recommended that the powerpoint presentation and update presented by
Freda Kemp, Campaign Director, and Bill Molesworth, Midland Library
Expansion, re: Midland Library Expansion be received; and that the matter be
referred to the 2010 budget deliberations.
Carried.
5. CONSENT AGENDA:
a) Midland Library Board, minutes of the meeting held on October 8, 2009.
Staff Recommendation: Receive.
b) Springwater Library Board, minutes of meeting held on October 13, 2009.
Staff Recommendation: Receive.
c) Barrie Library Board, minutes of meeting held on October 22, 2009.
Staff Recommendation: Receive.
d) Ontario's Lake Country, minutes of meeting held on November 16, 2009.
Staff Recommendation: Receive.
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Committee of the Whole minutes of meeting held on December 2, 2009.
e) Joanne Gates, President, Simcoe Dufferin Muskoka Crime Stoppers,
correspondence dated November 18, 2009, re: January is "Crime Stoppers
Month".
Staff Recommendation: Receive, Proclaim, Post on Website.
f) Marianne Arbour, Executive Director, Big Brothers Big Sisters of Barrie &
District, correspondence dated November 19, 2009, re: Curl for Kids Sake
Bonspiel.
Staff Recommendation: Receive.
g) James Brea, correspondence dated November 20, 2009, re: Horseshoe
Valley Paintball.
Staff Recommendation: Receive.
h) Rick Barrie, correspondence dated November 22, 2009, re: Take Your Kid to
Work Day.
Staff Recommendation: Receive.
Motion No. CW091202-04
Moved by Agnew, Seconded by Hough
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) Midland Library Board, minutes of the meeting held on October 8,
2009. Received.
b) Springwater Library Board, minutes of meeting held on October 13,
2009. Received.
c) Barrie Library Board, minutes of meeting held on October 22,
2009. Received.
d) Ontario's Lake Country, minutes of meeting held on November 16,
2009. Received.
e) Joanne Gates, President, Simcoe Dufferin Muskoka Crime Stoppers,
correspondence dated November 18, 2009, re: January is "Crime Stoppers
Month". Received, Proclaimed, Post on Website.
f) Marianne Arbour, Executive Director, Big Brothers Big Sisters of Barrie &
District, correspondence dated November 19, 2009, re: Curl for Kids Sake
Bonspiel. Received.
g) James Brea, correspondence dated November 20, 2009, re: Horseshoe
Valley Paintball. Received.
h) Rick Barrie, correspondence dated November 22, 2009, re: Take Your Kid
to Work Day. Received.
Carried.
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Committee of the Whole minutes of meeting held on December 2, 2009.
6. COMMUNICATIONS:
a) S.E. Bragg, Gavillier & Company, correspondence dated November 13, 2009,
re: 2009 Interim Audit.
Motion No. CW091202-05
Moved by Hough, Seconded by Agnew
It is recommended that the correspondence dated November 13, 2009 from
S.E. Bragg, Gavillier & Company, re: 2009 Interim Audit be received.
Carried.
b) Carol Benedetti, Executive Director, Oro-Medonte Chamber of Commerce,
correspondence dated November 20, 2009, re: Sign By-law.
Motion No. CW091202-06
Moved by Agnew, Seconded by Hough
It is recommended that the correspondence dated November 20, 2009 from
Carol Benedetti, Executive Director, Oro-Medonte Chamber of Commerce, re:
Sign By-law be received; and referred to staff for consideration during
updating of the Sign By-law.
Carried.
c) Pauline Chappell, Mitchell Square Branch of the Women's Institute,
correspondence received November 18, 2009, re: Street Lighting at Overpass
Bridge Entrances.
Motion No. CW091202-07
Moved by Agnew, Seconded by Hough
It is recommended that the correspondence received November 18, 2009,
Pauline Chappell, Mitchell Square Branch of the Women's Institute, re: Street
Lighting at Overpass Bridge Entrances be received.
Carried.
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Committee of the Whole minutes of meeting held on December 2, 2009.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Coutanche, re: Community Centre for Craighurst, Horseshoe Valley
and Sugarbush.
Motion No. CW091202-08 (Amendment)
Moved by Coutanche, Seconded by Agnew
It is recommended that the motion with respect to Councillor Coutanche re:
Community Centre for Craighurst, Horseshoe Valley and Sugarbush be
amended to add:
"That further to the receipt of the deputation from John Thornton presented on
Wednesday, November 25, 2009, John Thornton conduct an independent
Preliminary Viability Study, on a voluntary basis, for inclusion on the December
16, 2009 Committee of the Whole meeting agenda.
That the undertaking of the Preliminary Viability Study in no way commits the
Township to any further action.
And that Mr. Thornton be advised of Council's decision."
Motion No. CW091202-09
Moved by Hough, Seconded by Agnew
Carried.
It is recommended that the verbal information presented by Councillor
Coutanche, re: Community Centre for Craighurst, Horseshoe Valley and
Sugarbush be received.
That further to the receipt of the deputation from John Thornton presented on
Wednesday, November 25, 2009, John Thornton conduct an independent
Preliminary Viability Study, on a voluntary basis, for inclusion on the December
16, 2009 Committee of the Whole meeting agenda.
That the undertaking of the Preliminary Viability Study in no way commits the
Township to any further action.
And that Mr. Thornton be advised of Council's decision.
Carried As Amended.
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Committee of the Whole minutes of meeting held on December 2, 2009.
b) Councillor Agnew, re: correspondence received November 30, 2009 from
Robb Meier, Barrie Cycling Club.
Motion No. CW091202-10
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Agnew,
re: correspondence received November 30, 2009 from Robb Meier, Barrie
Cycling Club be received.
Carried.
c) Mayor H.S. Hughes, re: Pin Request.
Motion No. CW091202-11
Moved by Crawford, Seconded by Evans
It is recommended that the verbal information presented by Mayor H.S.
Hughes, re: Pin Request be received; and that the Township provide 30 pins
to Cathy Todd for a French Exchange.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Robin Dunn, Chief Administrative Officer, re: Proposed 2010 Budget
Overview.
The item was withdrawn.
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Committee of the Whole minutes of meeting held on December 2, 2009.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2009-35, Jerry Ball, Director of Transportation and
Environmental Services, re: Lake Simcoe Regional Airport Water System -
Annual Report for the Period of November 1, 2008 to October 31, 2009.
Motion No. CW091202-12
Moved by Crawford, Seconded by Evans
It is recommended that Report No. TES 2009-35, Jerry Ball, Director of
Transportation and Environmental Services, re: Lake Simcoe Regional Airport
Water System - Annual Report for the Period of November 1, 2008 to October
31, 2009 be received.
Carried.
10. DEVELOPMENT SERVICES:
None.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
None.
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Committee of the Whole minutes of meeting held on December 2, 2009.
13. IN-CAMERA:
a) Motion to Go In-Camera, Motion to Rise and Report
Item 13c) was dealt with at this time.
Motion No. CW091202-13
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In-Camera at 10:20 a.m. to discuss a
Legal Matter.
Carried.
Motion No. CW091202-14
Moved by Crawford, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 10:54
a.m.
Carried.
b) Motion to Go In-Camera, Motion to Rise and Report
Motion No. CW091202-15
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In-Camera at 11:26 a.m. to discuss
Personal, Property and Personnel Matters.
Carried.
Motion No. CW091202-16
Moved by Crawford, Seconded by Evans
It is recommended that we do now Rise and Report from In-Camera at 12:45
p.m.
Carried.
c) Andria Leigh, Director of Development Services, re: Legal Matter (Horseshoe
Valley Paintball).
Motion No. CW091202-17
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Andria
Leigh, Director of Development Services, re: Legal Matter (Horseshoe Valley
Paintball) be received.
Carried.
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Committee of the Whole minutes of meeting held on December 2, 2009.
d) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter
(OMEGA Member).
Motion No. CW091202-18
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated November 25,
2009, presented by Doug Irwin, Director of Corporate Services/Clerk, re:
Personal Matter (OMEGA Member, Purnell) be received with regrets.
Carried.
e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Markov
and Heatherington, Plan 606 and Plan 798).
Motion No. CW091202-19
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated November 23,
2009 and November 26, 2009 and presented by Doug Irwin, Director of
Corporate Services/Clerk, re: Property Matter (Markov and Heatherington,
Plan 606 and Plan 798) be received.
And That staff proceed as directed by Council.
Carried.
f) Mayor H.S. Hughes, re: Personnel Matter (Performance Management).
Motion No. CW091202-20
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Mayor
H.S. Hughes, re: Personnel Matter (Performance Management) be received;
And That staff proceed accordingly.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
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Committee of the Whole minutes of meeting held on December 2, 2009.
16. ADJOURNMENT
a) Motion to adjourn.
Motion No. CW091202-21
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 12:54 p.m.
Carried.
Mayor H.S. Hugh J. ougl I Clerk
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