11 26 2003 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 26,2003 @ 9:10 a.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Paul Eenhoorn,
Fire Chief; Jerry Ball, Public Works Superintendent; Chris Carter,
Recreation Co-ordinator, Paul Gravelle, Treasurer; Keith Mathieson,
Director of Engineering and Environmental Services
Also Present:
S/Sgt. Bill Snoddon (O.P.P.), Dan Beavan, Mel Coutanche, Ann Budge,
Gail Holder, Eva McGee
1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Dickie, Seconded by Hough
It is recommended that the following items be added to the agenda for consideration:
7. FINANCE, ADMINISTRATION AND FIRE:
e) Deputy Mayor Dickie, re: Committee Appointments.
10. BUILDING, PLANNING AND DEVELOPMENT:
b) Report No. PO 2003-20, Wes Crown, Meridian Planning Consultants Inc., re: Draft Plan of
Subdivision 43-0M-90050 and Request to Withdraw Draft Approval, Part of Lot 1,
Concession 11.
11. IN-CAMERA:
c) Councillor Hughes, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA:
Motion No. CW-2
Moved by Hough, Seconded by Dickie
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
November 26, 2003 be received and adopted.
Carried.
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3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
4. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of October, 2003.
Motion No. CW-3
Moved by Dickie, Seconded by Bell
It is recommended that the Statement of Accounts for the month of October, 2003 totalling
$1,208,618.50 be received.
Carried.
5. DEPUTATIONS:
a) Dan Beavan, re Severance Plan for Sugarbush.
Mr. Beavan distributed a written copy of his deputation to Council.
Motion No. CW-4
Moved by Hough, Seconded by Dickie
It is recommended that the information from Mr. Dan Beavan, re: Severance Plan for
Sugarbush be received.
Carried.
6. CORRESPONDENCE:
a) Lake Simcoe Region Conservation Authority, minutes of September 26, 2003 Board of
Director's meeting.
Motion No. CW-5
Moved by Dickie, Seconded by Hough
It is recommended that the minutes of the September 26, 2003 Board of Director's meeting
from The Lake Simcoe Region Conservation Authority be received.
Carried.
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Committee of the Whole Meeting - November 26, 2003
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b) Gayle Wood, Chair, Lake Simcoe Environmental Management Strategy Steering
Committee, correspondence dated October 8, 2003 re: LSEMS III Progress Report,
January-September, 2003.
Motion No. CW-6
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence dated October 8, 2003 from Gayle Wood,
Chair, Lake Simcoe Environmental Management Strategy Steering Committee, re:
LSEMS III Progress Report, January-September, 2003 be received.
Carried.
c) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation
Authority, correspondence dated November 6,2003 re: Meeting No. BOD-10-03/
Staff Report No. 58-03-BOD.
Motion No. CW-7
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence dated November 6, 2003 from Gayle
Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority, re:
Meeting No. BOD-10-03/ Staff Report No. 58-03-BOD be received.
Carried.
d) Midland Public Library Board, minutes of September 11, 2003 meeting.
Motion No. CW-8
Moved by Bell, Seconded by Dickie
It is recommended that the minutes of September 11, 2003 meeting of the Midland
Public Library Board be received.
Carried.
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Committee of the Whole Meeting November 26. 2003
e) Ministry of Tourism and Recreation, correspondence dated October 30,2003 re:
letter of appreciation to Debbie Micks.
Motion No. CW-9
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence dated October 30, 2003 from The Ministry
of Tourism and Recreation, re: letter of appreciation to Debbie Micks be received.
Carried.
f) Ron Gilbert, President, Crime Stoppers, correspondence dated November 3, 2003
re: Proclamation Request, Crime Stoppers Month, January, 2003.
Motion No. CW-10
Moved by Bell, Seconded by Hough
It is recommended that the correspondence dated November 3, 2003 from Ron Gilbert,
President, Crime Stoppers, re: Proclamation Request be received; that the Township of
Oro-Medonte proclaim the month of January, 2004 as "Crime Stoppers Month"; and
further that the Proclamation be declared on the Township's website.
Carried,
g) Greg Farrant, Government Relations & Communications Manager, Ontario
Federation of Anglers and Hunters, correspondence dated October 3, 2003 re:
National Firearms Registry.
Motion No. CW-11
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence dated October 3, 2003 from Greg Farrant,
Government Relations & Communications Manager, Ontario Federation of Anglers and
Hunters, re: National Firearms Registry be received.
Carried,
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Committee of the Whole Meeting November 26, 2003
h) Gordon Waxl, petition received October 24,2003 re: 1698 Line 4 North.
Motion No. CW-12
Moved by Bell, Seconded by Dickie
It is recommended that the petition received October 24,2003 from Gordon Waxl, re: 1698 Line
4 North be received and referred to staff for a response.
Carried.
i) Gordon R. Woodrow, correspondence dated November 12, 2003 re: Knox Cemetery Tree
Trimming.
Motion No. CW-13
Moved by Marshall, Seconded by Bell
It is recommended that the correspondence dated November 12, 2003 from Gordon R.
Woodrow, re: Knox Cemetery Tree Trimming be received and referred to staff for a response.
Carried.
j) Glen Knox, County Clerk, The Corporation of the County of Simcoe, correspondence dated
October 28, 2003 re: Craighurst Speed Limit.
Motion No. CW-14
Moved by Bell, Seconded by Dickie
It is recommended that the correspondence dated October 28, 2003 from Glen Knox, County
Clerk, The Corporation of the County of Simcoe, re: Craighurst Speed Limit be received.
Carried.
k) Orillia District Chamber of Commerce, Invitation to 114,h Annual Dinner Meeting, January
15, 2004.
Motion No. CW-15
Moved by Dickie, Seconded by Bell
It is recommended that the invitation to 114'" Annual Dinner Meeting from the Orillia District
Chamber of Commerce on January 15, 2004 be received and that be
authorized to attend.
Deferred to New Council.
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Committee of the Whole Meeting - November 26, 2003
I) George Tran, President, Oro Agricultural Society, re: Oro World's Fair.
Motion No. CW-16
Moved by Marshall, Seconded by Hughes
It is recommended that the correspondence dated November 18, 2003 from George
Tran, President, Oro Agricultural Society re: 2003/2004 Oro World's Fair be received.
Carried.
7. FINANCE, ADMINISTRATION AND FIRE:
a) S/Sgt. Bill Snoddon, Barrie Detachment, Ontario Provincial Police, correspondence
dated October 21, 2003 re: 2003 Oro-Medonte Third Quarter (July-Sept) Policing
Statistics.
S/Sgt. Snoddon distributed the Daily Activity Report July 1, 2003 - Sept. 30, 2003
for the Committee's information.
Motion No. CW-17
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated October 21, 2003 from S/Sgt. Bill
Snoddon, Barrie Detachment, Ontario Provincial Police, re: 2003 Oro-Medonte Third
Quarter (July-Sept) Policing Statistics be received.
Carried.
b) Deputy Mayor Dickie, discussion re: Committee of the Whole meetings.
Motion No. CW-18
Moved by Dickie, Seconded by Bell
Whereas greater public awareness of, and involvement in, the meetings of Oro-
Medonte Council may be achieved by scheduling Committee of the Whole meetings at
a more convenient time for the general public; it is recommended that staff investigate
and report back to the new Council, early in its term, the feasibility of holding Committee
of the Whole meetings in the evening.
Carried.
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Committee of the Whole Meeting - November 26, 2003
c) Councillor Hough, discussion re: Update, Tire Disposal.
Discussion.
d) Report No. ADM 2003-052, Marilyn pennycook, Clerk, re: Warminster Annual Santa Claus
Parade.
Motion No. CW-19
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. ADM 2003-052, Marilyn Pennycook, Clerk, re: Warminster
Annual Santa Claus Parade be received and adopted; and further that an exemption to By-law
No. 99-41 be granted for the Warminster Santa Clause Parade to be held on Sunday,
December 21, 2003 at 2:00 p.m.
Carried.
e) Deputy Mayor Dickie, re: Committee Appointments.
Discussion. The deadline for submissions re: Committee Appointments has been extended
to December 19, 2003.
8. PUBLIC WORKS:
None.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2003-60, Keith Mathieson, Director of Engineering and Environmental
Services, re: Janet Anne Nyhof and Charles Henry John Nyhof - Site Plan Agreement - Lot
21, Registrar's Compiled Plan 1720, Geographic Township of South Orillia, Now Township
of Oro-Medonte, Being all of PIN # 58566-0053 (Lt).
Motion No. CW-20
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. EES 2003-60, Keith Mathieson, Director of Engineering and
Environmental Services, re: Janet Anne Nyhof and Charles Henry John Nyhof - Site Plan
Agreement - Lot 21, Registrar's Compiled Plan 1720, Geographic Township of South Orillia,
Now Township of Ora-Medonte, Being all of PIN # 58566-0053 (Lt) be received and adopted;
that the Township of Ora-Medonte enter into a Site Plan Agreement with Janet Anne Nyhof and
Charles Henry John Nyhof to permit a 16m x 14m addition to their existing automobile repair
shop; that a By-law be prepared for Council's consideration; and further that Mr. and Mrs. Nyhof
be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - November 26, 2003
b) Report No. EES 2003-61, Keith Mathieson, Director of Engineering and
Environmental Services, re: Marilynn Forbes - Site Plan Agreement - Part E. 'h of
Lot 28, Concession 3, Being all of PIN # 58551-0093 (Lt).
Motion No. CW-21
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. EES 2003-61, Keith Mathieson, Director of
Engineering and Environmental Services, re: Marilynn Forbes - Site Plan Agreement -
Part E. 'h of Lot 28, Concession 3, Being all of PIN # 58551-0093 (Lt) be received and
adopted; that the Township of Oro-Medonte enter into a Site Plan Agreement with Mrs.
Marilynn Forbes to permit a bed and breakfast; that a By-law be prepared for Council's
consideration; and further that Mrs. Forbes be notified of Council's decision.
Carried.
c) Report No. EES 2003-62, Keith Mathieson, Director of Engineering and
Environmental Services, re: Hubert Nicholas Houben and Brenda Houben - Site
Plan Agreement - Part of Lot 16, Concession 14, Being Part 2, 51 R-18928, Being
all of PIN # 58548-0078 (Lt).
Motion No. CW-22
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. EES 2003-62, Keith Mathieson, Director of
Engineering and Environmental Services, re: Hubert Nicholas Houben and Brenda
Houben - Site Plan Agreement - Part of Lot 16, Concession 14, Being Part 2, 51 R-
18928, Being all of PIN # 58548-0078 (Lt) be received and adopted; that the Township
enter into a Site Plan Agreement with Hubert Nicholas Houben and Brenda Houben to
construct a 1,017 sq.m. light industrial/commercial building on Part of Lot 16,
Concession 14, being Part 2,51 R-18928, being all of PIN #58548-0078 (Lt); that a By-
law be prepared for Council's consideration; and further that Mr. and Mrs. Houben be
notified of Council's decision.
Carried.
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Committee of the Whole Meeting November 26, 2003
d) Report No. EES 2003-63, Keith Mathieson, Director of Engineering and
Environmental Services, re: Catherine Underhill - Request for Release of Site Plan
Securities.
Motion No. CW-23
Moved by Fountain, Seconded by Hughes
It is recommended that Report No. EES 2003-63, Keith Mathieson, Director of
Engineering and Environmental Services, re: Catherine Underhill - Request for Release
of Site Plan Securities be received and adopted; that the Treasurer be authorized to
release the balance of the refundable deposit to Ms. Underhill in the amount of
$837.82; and further that Ms. Underhill be notified of Council's decision.
Carried.
10.BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD 2003-21, Andy Karaiskakis, re: Committee of Adjustment decisions
from November 13, 2003.
Motion No. CW-24
Moved by Marshall, Seconded by Hughes
It is recommended that Report No. PD 2003-21, Andy Karaiskakis, Junior Planner, re:
Committee of Adjustment decisions from November 13, 2003 be received.
Carried.
b) Report No. PD 2003-20, Wes Crown, Meridian Planning Consultants Inc., re: Draft
Plan of Subdivision 43-0M-90050 and Request to Withdraw Draft Approval, Part of
Lot 1 , Concession 11.
Motion No. CW-25
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. PD 2003-20, Wes Crown, Meridian Planning
Consultants Inc., re: Draft Plan of Subdivision 43-0M-90050 and Request to Withdraw
Draft Approval, Part of Lot 1, Concession 11 be received and adopted; and further that
The County of Simcoe be requested to rescind Draft Plan Approval respecting File No.
43-0M-90050.
Carried.
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Committee of the Whole Meeting - November 26, 2003
11.IN-CAMERA:
Motion No. CW-26
Moved by Hughes, Seconded by Fountain
It is recommended that we do now go In-Camera at 11 :15 a.m. to discuss Legal and
Property Matters.
Carried.
Motion No. CW-27
Moved by Marshall, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 11 :30 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter (Cumming).
Discussion.
b) Jennifer Zieleniewski, CAO, re: Legal Matter
Motion No. CW-28
Moved by Hughes, Seconded by Marshall
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re:
Legal Matter (Thatcher) be received; and further that the Township's solicitor and
Township's Planning Consultant be authorized to represent Council at the upcoming
Ontario Municipal Board hearing re: Thatcher (File # P-138/02).
Carried.
c) Councillor Hughes, re: Property Matter.
Withdrawn.
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Committee of the Whole Meeting - November 26, 2003
12. ADJOURNMENT:
Motion No. CW-29
Moved by Fountain, Seconded by Hughes
It is recommended that we do now adjourn at 11 :35 a.m.
Carried.
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Committee of the Whole Meeting - November 26, 2003