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11 25 2009 Council Minutes 7:00 mtgTownslafp Proud Heritage, Exciting Future Wednesday, November 25, 2009 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:22 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Richard Playfair, Director of Fire & Emergency Services Also Present: John Thornton, Bob and Lynda Johnston 1. OPENING OF MEETING BY THE MAYOR Mayor H.S. Hughes assumed the Chair and called the meeting to order. 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS a) Motion for Additions. Motion No. C091125-1 Moved by Evans, Seconded by Agnew Be it resolved that the following items be added to the agenda for consideration: 17d) Councillor Allison re: Personnel Matter (Staffing). Carried. THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Page 1 of 13 Council Meeting Minutes - November 25, 2009. 4. ADOPTION OF AGENDA a) Motion for Adoption. Motion No. C091125-2 Moved by Coutanche, Seconded by Allison Be it resolved that the agenda for the Council meeting of Wednesday, November 25, 2009 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held on November 12, 2009. Motion No. C091125-3 Moved by Agnew, Seconded by Crawford Be it resolved that the minutes of the Council meeting held on November 12, 2009 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: a) Jerry Ball, Brian Bell, Andria Leigh, Ray Mclndoo, Tamara Obee, Jonathan Roe, Linda Tweedley, Recognition of Completion from Workplace Safety & Insurance Board for Part One-Basic Certification and Part Two Workplace-Specific Hazard Training Certification Program. Motion No. C091125-4 Moved by Allison, Seconded by Coutanche Be it resolved that Jerry Ball, Brian Bell, Andria Leigh, Ray Mclndoo, Tamara Obee, Jonathan Roe and Linda Tweedley be recognized for completion of Part One-Basic Certification and Part Two Workplace-Specific Hazard Training Certification Program from the Workplace Safety & Insurance Board. Carried. Page 2 of 13 Council Meeting Minutes - November 25, 2009. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) John Thornton, re: Community Center for Craighurst / Horseshoe / Sugarbush. Confidential correspondence was distributed to members of Council and staff. Motion No. C091125-5 Moved by Crawford, Seconded by Agnew Be it resolved that the presentation and verbal information presented by John Thornton, re: Community Center for Craighurst / Horseshoe / Sugarbush be received and brought forward to the December 16, 2009 Committee of the Whole meeting for further consideration. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Funding Application to the Southern Ontario Development Program (SODP). Motion No. C091125-6 Moved by Coutanche, Seconded by Allison Be it resolved that 1. The verbal information presented by Robin Dunn, Chief Administrative Officer, re: Georgian Valley Funding Application to the Southern Ontario Development Program (SODP) be received. 2. And Whereas the Township of Oro-Medonte has entered into a Memorandum of Understanding with the Township of Tay and Skyline International Development Inc. to Establish a Private/Public Partnership that will enable the Development of Public Infrastructure and Facilities for the Georgian Valley Project. 3. And Whereas Mayor H.S. Hughes and Councillor Coutanche are hereby appointed as the Township of Oro-Medonte representatives to serve on the Georgian Valley Project Committee. 4. Now Therefore, the Township of Oro-Medonte supports the submission of a funding application under the Southern Ontario Development Program, as a partner in the Georgian Valley Project. Carried. Page 3 of 13 Council Meeting Minutes - November 25, 2009. b) Report No. FD 2009-4, Richard Playfair, Director of Fire & Emergency Services, re: Pandemic Influenza Business Continuity Plan / Staff Preventative Initiatives. Motion No. C091125-7 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. FD 2009-4, Richard Playfair, Director of Fire & Emergency Services, re: Pandemic Influenza Business Continuity Plan / Staff Preventative Initiatives be received and adopted. 2. That Council approves the Pandemic Influenza Business Continuity Plan; and receives Appendix A-Standard Operating Procedure, Fire Emergency Staff; Appendix B-Infectious Disease Control Protocol, Fire Emergency Staff; Appendix C-Non-Emergency Staff. 3. That the plan and initiatives described in the Appendices be approved for immediate implementation. 4. And Further That the Pandemic Influenza Business Continuity Plan be included in the Township of Oro-Medonte Emergency Response Plan. Carried. c) Report No. FD 2009-5, Richard Playfair, Director of Fire & Emergency Services, re: Change of Dispatch Services. Motion No. C091125-8 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. FD 2009-5, Richard Playfair, Director of Fire & Emergency Services, re: Change of Dispatch Services be received and adopted. 2. That the Township of Oro-Medonte enters in to a Fire Dispatching Agreement with the City of Orillia for a term of two years. 3. That the Township of Oro-Medonte enter in to an agreement with the City of Orillia for a term of two years for 911(CERB) Central Emergency Reporting Bureau. 4. That the Clerk bring forward the applicable by-laws for Council's consideration. 5. And Further That the Township's current providers be notified of Council's decision. Carried. Page 4 of 13 Council Meeting Minutes - November 25, 2009. d) Report No. CS 2009-37, Doug Irwin, Director of Corporate Services/Clerk, re: Pound Keeping Services (to be distributed at meeting). Motion No. C091125-9 Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. CS 2009-37, Doug Irwin, Director of Corporate Services/Clerk, re: Pound Keeping Services be received and adopted. 2. That the Pound Keeping Services be awarded to the OSPCA - Orillia Branch, for a period of 18 months, at the annual fee of $18,000, commencing January 1, 2010. 3. The Clerk bring foward the appropriate by-law for Council's consideration. 4. And that the parties who submitted proposals be advised of Council's decision. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence received November 15, 2009 from Guy Debroux re: Policing. Motion No. C091125-10 Moved by Coutanche, Seconded by Allison Be it resolved that the correspondence received November 15, 2009 from Guy Debroux re: Policing and presented by Mayor H.S. Hughes be received. Carried. b) Mayor H.S. Hughes, re: Appointment of Council Members to Advisory Bodies [from November 18, 2009 meeting]. Motion No. C091125-11 Moved by Crawford, Seconded by Evans Be it resolved that 1. The verbal information presented by Mayor H.S. Hughes, re: Appointment of Council Members to Advisory Bodies be received. 2. That Mayor Hughes be appointed to the Nottawasaga Valley Conservation Authority for the remainder of the Council term. 3. That the appropriate By-Law be brought forward for Council's consideration. 4. And Further That NVCA be notified of Council's decision immediately. Carried. Page 5 of 13 Council Meeting Minutes - November 25, 2009. Motion No. C091125-12 Moved by Evans, Seconded by Crawford Be it resolved that 1. Councillor Agnew be appointed to the Huronia Hospital Foundation for the remainder of the Council term. 2. And That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. Motion No. C091125-13 Moved by Crawford, Seconded by Evans Be it resolved that 1. That Councillor Allison be appointed to the Lake Simcoe Region Conservation Authority for the remainder of the Council term. 2. And that the Clerk bring forward the appropriate by-law for Council's consideration. Recorded Vote Requested by Councillor Agnew Nay - Councillor Agnew Yea - Councillor Allison Yea - Councillor Coutanche Yea - Councillor Crawford Yea - Councillor Evans Yea - Deputy Mayor Hough Yes - Mayor H.S. Hughes Motion No. C091125-14 Moved by Evans, Seconded by Crawford Carried. Be it resolved that 1. That Council establish the Human Resources Committee as an Advisory Body to Council. 2. That Deputy Mayor Hough and Councillor Coutanche be appointed representatives to the HR Committee. 3. And That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. Page 6 of 13 Council Meeting Minutes - November 25, 2009. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on November 18, 2009. Motion No. C091125-15 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Committee of the Whole meeting held on November 18, 2009 be received and further that the recommendations therein be adopted. Carried. b) Minutes of Committee of Adjustment meeting held on November 19, 2009. Motion No. C091125-16 Moved by Agnew, Seconded by Evans Be it resolved that the draft minutes of the Committee of Adjustment meeting held on November 19, 2009 be received. Carried. 13. CONSENT AGENDA: a) Correspondence dated November 5, 2009 from Orval Hutchinson, President, Oro Agricultural Society re: Letter of Appreciation. Staff Recommendation: Receipt. Motion No. C091125-17 Moved by Allison, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: Correspondence dated November 5, 2009 from Orval Hutchinson, President, Oro Agricultural Society re: Letter of Appreciation. Received. Carried. Page 7 of 13 Council Meeting Minutes - November 25, 2009. 14. COMMUNICATIONS: a) Orillia District Chamber of Commerce, correspondence received November 3, 2009 re: 120th Annual Dinner, Thursday, January 14, 2010 - Fern Resort, Motion No. C091125-18 Moved by Agnew, Seconded by Crawford Be it resolved that the correspondence received November 3, 2009 from the Orillia District Chamber of Commerce, re: 120th Annual Dinner, Thursday, January 14, 2010 - Fern Resort be received and further that Mayor Hughes and Councillors Crawford and Evans be authorized to attend. Carried. b) 2010 ROMA / OGRA Combined Conference, February 21-24, 2010, Fairmont Royal York Hotel, Toronto. Motion No. C091125-19 Moved by Coutanche, Seconded by Allison Be it resolved that the correspondence re: 2010 ROMA / OGRA Combined Conference, February 21-24, 2010, Fairmont Royal York Hotel, Toronto be received and further that Councillor Coutanche be authorized to attend. Carried. c) Severn Sound Environmental Association (SSEA), invitation re: Annual Partners' Reception, Thursday, December 10, 2009, North Simcoe Sports and Recreation Centre, Midland. Motion No. C091125-20 Moved by Crawford, Seconded by Agnew Be it resolved that the invitation from Severn Sound Environmental Association (SSEA) re: Annual Partners' Reception, Thursday, December 10, 2009, North Simcoe Sports and Recreation Centre, Midland be received and further that Mayor Hughes, Deputy Mayor Hough and Councillors Agnew and Crawford be authorized to attend. Carried. Page 8 of 13 Council Meeting Minutes - November 25, 2009. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Motion to go In-Camera Motion No. C091125-21 Moved by Allison, Seconded by Coutanche Be it resolved that we do now go In-Camera at 9:45 p.m. to discuss Personal and Personnel Matters. Carried. b) Motion to Rise and Report Motion No. C091125-22 Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise and Report from In-Camera at 10:27 p.m. Carried. c) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (Committee of Adjustment Member). Motion No. C091125-23 Moved by Coutanche, Seconded by Allison Be it resolved that the confidential correspondence dated November 15, 2009 and presented by Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (Committee of Adjustment Member-Webster) be received with regret. Carried. Page 9 of 13 Council Meeting Minutes - November 25, 2009. d) Councillor Allison re: Personnel Matter (Staffing). Motion No. C091125-24 Moved by Evans, Seconded by Crawford Be it resolved that the confidential verbal information presented by Councillor Allison re: Personnel Matter (Staffing) be received. Carried. 18. BY-LAWS: a) By-Law No. 2009-158 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Her Majesty The Queen in Right of Canada as Represented by The Minister of Fisheries and Oceans. Motion No. C091125-25 Moved by Evans, Seconded by Crawford Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Her Majesty The Queen in Right of Canada as Represented by The Minister of Fisheries and Oceans be introduced and read a first and second time and numbered By-Law No. 2009-158. Carried. That By-Law No. 2009-158 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 of 13 Council Meeting Minutes - November 25, 2009. b) By-Law No. 2009-159 A By-law to Permanently Close and Sell Part of the Road Allowance known as Part of Unopened Road Allowance between Concessions 4 and 5, designated as Part 2, Plan 51 R-17464, being PIN # 74055-0109 (LT), Township of Oro-Medonte, County of Simcoe. Motion No. C091125-26 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to Permanently Close and Sell Part of the Road Allowance known as Part of Unopened Road Allowance between Concessions 4 and 5, designated as Part 2, Plan 51 R-17464, being PIN # 74055-0109 (LT), Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009-159. Carried. That By-Law No. 2009-159 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2009-164 Being a By-Law to Authorize the Execution of a Tax Arrears Extension Agreement. Motion No. C091125-27 Moved by Crawford, Seconded by Evans Be it resolved that a By-Law to Authorize the Execution of a Tax Arrears Extension Agreement be introduced and read a first and second time and numbered By-Law No. 2009-164. Carried. That By-Law No. 2009-164 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 of 13 Council Meeting Minutes - November 25, 2009. d) By-Law No. 2009-165 Being A By-Law to Establish and Regulate a Fire Department and to Repeal By-Law Nos. 2005-063 and 2006-071. Motion No. C091125-28 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to Establish and Regulate a Fire Department and to Repeal By-Law Nos. 2005-063 and 2006-071 be introduced and read a first and second time and numbered By-Law No. 2009-165. Carried. That By-Law No. 2009-165 be read a third time and finally passed, as amended, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-Law No. 2009-166 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Solex Enteprises Inc. described as lands as follows: 2877 Highway 11, Lot 2 Plan 1195 Former Township of Oro S/T R01057891 & TM R01057891 PIN# 58550-0081 Roll# 4346-010- 009-01310 Township of Oro-Medonte, County of Simcoe. Motion No. C091125-29 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Solex Enteprises Inc. described as lands as follows: 2877 Highway 11, Lot 2 Plan 1195 Former Township of Oro S/T R01057891 & T/W R01057891 PIN# 58550-0081 Roll# 4346-010-009-01310 Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009- 166. Carried. That By-Law No. 2009-166 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 f G Council Meeting Minutes - November 25, 2009. 19. CONFIRMATION BY-LAW a) By-Law No. 2009-154 Being A By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, November 25, 2009. Motion No. C091125-30 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, November 25, 2009 be introduced and read a first and second time and numbered By-Law No. 2009-154. Carried. That By-Law No. 2009-154 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion for Adjournment. Motion No. C091125-31 Moved by Evans, Seconded by Agnew Be it resolved that we do now adjourn at 10:36 p.m. Aay9SA . es Cley c, J. D --6u Irwin Carried. Page 13 of 13