11 18 2009 CoW MinutesTowtxshi- of
Proud Heritage, Exciting Fixture
Wednesday, November 18, 2009
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
9:00 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug
Irwin, Director of Corporate Services/Clerk;
Andria Leigh, Director of Development Services;
Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Shawn Binns,
Director of Recreation and Community Services;
Jerry Ball, Director of Transportation and
Environmental Services; Richard Playfair,
Director of Fire and Emergency Services; Glenn
White, Manager of Planning; Tamara Obee,
Manager of Health and Safety and Employee
Relations; Lisa McNiven, Manager of
Environmental Services; Samah Othman,
Executive Assistant and Communications
Specialist; Meghan Keelan, Planner; Marie
Brissette, Committee Coordinator
Also Present: Greg Black, Paul Ward, Michele Lawson
THE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING MINUTES
Council Chambers
Page 1 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
1. NOTICE OF ADDITIONS
a) Motion for additions.
Motion No. CW091118-01
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda for
consideration:
7c) Councillor Allison, re: Committee of Adjustment Agenda for November 19,
2009, Application 2009-A-26.
8d) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Project
Update.
13d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter
(Warminster Community Hall).
13e) Robin Dunn, Chief Administrative Officer, re: Personal Matter (Media
Coverage).
Carried.
2. ADOPTION OF AGENDA
a) Motion to adopt agenda.
Motion No. CW091118-02
Moved by Evans, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting
of Wednesday, November 18, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
Page 2 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
5. CONSENT AGENDA:
a) AMO Member Communication FYI No.: 09-017, dated November 6, 2009, re:
Presumptive Legislation for Volunteer and Part-time Firefighters.
Staff recommendation: Receipt.
b) Springwater Library Board Meeting minutes of meeting held on September
15, 2009.
Staff recommendation: Receipt.
c) Brad Truelove, Volunteer Campaign Cabinet Leader, United Way of Greater
Simcoe County, re: Request to Proclaim November 26, 2009 United Way
Day.
Staff recommendation: Receive, Proclaim and Post on Website.
d) Stephanie Maye, correspondence dated November 12, 2009, re: Horseshoe
Valley Paintball, 3193 Line 7 North.
Staff recommendation: Receipt.
Motion No. CW091118-03
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) AMO Member Communication FYI No.: 09-017, dated November 6, 2009,
re: Presumptive Legislation for Volunteer and Part-time Firefighters.
Received.
b) Springwater Library Board Meeting minutes of meeting held on September
15, 2009. Received.
c) Brad Truelove, Volunteer Campaign Cabinet Leader, United Way of
Greater Simcoe County, re: Request to Proclaim November 26, 2009 United
Way Day. Received, Proclaimed and Posted on Website.
d) Stephanie Maye, correspondence dated November 12, 2009, re:
Horseshoe Valley Paintball, 3193 Line 7 North. Received.
Carried.
Page 3 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
6. COMMUNICATIONS:
a) Terry Horner, CAO/Clerk, Township of Mulmur, correspondence dated
November 4, 2009, re: Role and Responsibilities of Conservation Authorities.
Council consented to allow Mayor David Guergis, Township of Essa, to
speak on the matter.
Motion No. CW091118-04 (Amendment)
Moved by Crawford, Seconded by Evans
It is recommended that the motion with respect to the correspondence dated
November 4, 2009 from Terry Horner, CAO/Clerk, Township of Mulmur, re:
Role and Responsibilities of Conservation Authorities be amended to add:
That the Township of Oro-Medonte supports the section of the Township of
Essa's Resolution No. C222-2009 which reads:
"That the Council of the Township of Essa has identified the need for an
independent review of the NVCA regarding how they collect and charge for
permit fees, levy fees and the duplication of planning for residents,
businesses and municipalities in the NVCA catchment area"
And that the Townships of Mulmur and Essa, and the NVCA be advised of
Council's decision.
Carried.
A recorded vote was requested by Councillor Agnew.
Nay - Councillor Agnew
Yea - Councillor Allison
Yea - Councillor Coutanche
Yea - Councillor Crawford
Yea - Councillor Evans
Yea - Deputy Mayor Hough
Yea - Mayor Hughes
Page 4 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
Motion No. CW091118-05
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated November 4, 2009 from
Terry Horner, CAO/Clerk, Township of Mulmur, re: Role and Responsibilities
of Conservation Authorities be received.
That the Township of Oro-Medonte supports the section of the Township of
Essa's Resolution No. C222-2009 which reads:
"That the Council of the Township of Essa has identified the need for an
independent review of the NVCA regarding how they collect and charge for
permit fees, levy fees and the duplication of planning for residents,
businesses and municipalities in the NVCA catchment area"
And that the Townships of Mulmur and Essa, and the NVCA be advised of
Council's decision.
Carried as Amended.
A recorded vote was requested by Councillor Agnew.
Nay - Councillor Agnew
Yea - Councillor Allison
Yea - Councillor Coutanche
Yea - Councillor Crawford
Yea - Councillor Evans
Yea - Deputy Mayor Hough
Yea - Mayor Hughes
Page 5 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
b) Minutes of the Oro-Medonte History Association meeting held on October 29,
2009.
Motion No. CW091118-06
Moved by Coutanche, Seconded by Allison
It is recommended that the minutes of the Oro-Medonte History Association
meeting held on October 29, 2009 be received.
Carried.
c) Eveline (Lyn) Hird, correspondence dated November 9, 2009, re: Cancelation
of Contract with OSPCA.
Motion No. CW091118-07
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence from Eveline (Lyn) Hird, dated
November 9, 2009, re: Cancelation of Contract with OSPCA be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Coutanche, correspondence dated November 10, 2009 from
Ursula and David Conway, re: Elmvale Library.
Motion No. CW091118-08
Moved by Allison, Seconded by Coutanche
It is recommended that the verbal update presented by Councillor Coutanche
and correspondence dated November 10, 2009 from Ursula and David
Conway, re: Elmvale Library be received.
Carried.
b) Councillor Coutanche, re: Appointment of Council Members to Advisory
Bodies.
Motion No. CW091118-09
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence received November 17, 2009
and presented by Councillor Coutanche, re: Appointment of Council Members
to Advisory Bodies (Nottawasaga Valley Conservation Authority) be received
with regret; and that the matter be brought forward to the November 25, 2009
meeting to select a new Township representative to the NVCA Board.
Carried.
Page 6 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
c) Councillor Allison, re: Committee of Adjustment Agenda of November 19,
2009 - Application 2009-A-26.
Motion No. CW091118-10
Moved by Coutanche, Seconded by Hough
It is recommended that the verbal information presented by Councillor Allison,
re: Committee of Adjustment Agenda of November 19, 2009 - Application
2009-A-26 be received.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. FI 2009-18, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: By-law No. 2004-112 being a by-law to establish Purchasing and
Tendering Procedures.
Motion No. CW091118-11
Moved by Crawford, Seconded by Agnew
It is recommended:
1. That Report No. FI 2009-18, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: By-law No. 2004-112, being a by-
law to establish Purchasing and Tendering Procedures, be received.
2. That By-law 2004-112 be deemed to have been reviewed as required
in Section 18 therein.
3. And That By-law 2004-112 remain in force and effect without
amendment.
Carried.
b) Report No. FI 2009-19, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts - October 31, 2009.
Motion No. CW091118-12
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That Report No. FI 2009-19, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: Statement of Accounts - October
31, 2009 be received.
2. And That the accounts for the month of October 2009 totalling
$2,262,969.20 are received.
Carried.
Page 7 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
c) Report No. CAO 2009-14, Robin Dunn, Chief Administrative Officer, re:
Proposed 2010 Budget Overview [to be distributed at the meeting].
Motion No. CW091118-13
Moved by Crawford, Seconded by Agnew
It is recommended:
1. That Report No. CAO 2009-14, Robin Dunn, Chief Administrative
Officer, re: Proposed 2010 Budget Overview be received.
2. And That the 2010 Budget Deliberations commence with presentations
highlighting services provided by the Township.
Carried.
d) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Project Update.
Motion No. CW091118-14
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal update presented by Robin Dunn, Chief
Administrative Officer and the powerpoint presentation presented by Greg
Black, OEB Enterprise, re: Georgian Valley Project Update be received.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
10. DEVELOPMENT SERVICES:
None.
11. EMERGENCY SERVICES:
None.
Page 8of11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
b) Motion to Go In-Camera / Motion to Rise and Report
Motion No. CW091118-19
Moved by Hough, Seconded by Allison
It is recommended that we do now go In-Camera at 1:49 p.m. to discuss
Property and Personal Matters.
Carried.
Motion No. CW091118-20
Moved by Allison, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 2:06
p.m.
Carried.
Items 13c) and 13e) were dealt with at this time.
c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Markov
and Heatherington, Plan 606 and 798).
Motion No. CW091118-21
Moved by Coutanche, Seconded by Allison
It is recommended:
1. That the confidential verbal update presented by Doug Irwin, Director of
Corporate Services/Clerk, and confidential correspondence dated
November 10, 2009 and November 15, 2009, re: Property Matter
(Markov and Heatherington, Plan 606 and 798) be received.
2. And That staff proceed as directed by Council.
Carried.
d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter
(Warminster Community Hall).
Motion No. CW091118-22
Moved by Crawford, Seconded by Evans
It is recommended:
1. That the confidential verbal update presented by Doug Irwin, Director of
Corporate Services/Clerk, re: Property Matter (Warminster Community
Hall) be received.
2. And That staff proceed as directed by Council.
Carried.
Page 10 of 11
Minutes of the Committee of the Whole meeting held on November 18, 2009.
e) Robin Dunn, Chief Administrative Officer, re: Personal Matter (Media
Coverage).
Motion No. CW091118-23
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin
Dunn, Chief Administrative Officer, re: Personal Matter (Media Coverage) be
received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to adjourn.
Motion No. CW091118-24
Moved by Allison, Seconded by Coutanche
It is recommended that we do now adjourn at 5:24 p.m.
Carried.
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Page 11 of 11