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09 16 2009 COW AgendaTownship of E/ Proud Heritage, Exciting Future 1. NOTICE OF ADDITIONS a) Motion to adopt additions. b) Motion to suspend the Procedural By -law. 2. ADOPTION OF AGENDA a) Motion to adopt agenda. 4. DEPUTATIONS: 6. COMMUNICATIONS: TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS Wednesday, September 16, 2009 9:00 a.m. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: "IN ACCORDANCE WITH THE ACT" a) Deane Ewart, re: 2009 SPA -04 (Montgomery Childs) Horseshoe Valley Paintball. [Addenda] b) Hartley Woodside, re: 2009 SPA -04 (Montgomery Childs) Horseshoe Valley Paintball. [Addenda] 5. CONSENT AGENDA: a) Nottawasaga Valley Conservation Authority, minutes of meetings held on June 12, 2009. Staff Recommendation: Receipt. b) Sid Ryan, President, CUPE Ontario and Tracy Saarikoski, President, OCBCC, correspondence dated September 1, 2009, re: Proclamation Request, October 21, 2009, "Child Care Worker Early Childhood Educator Appriciation Day Staff Recommendation: Receive, Proclaim and Post on Township's Website. a) Correspondence from Ted Blowes, National Chairman, Communities in Bloom, re: 2009 -2010 Edition of WinterLights Celebrations. Page 1 of 95 Agenda for the Committee of the Whole meeting of September 16, 2009. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated September 2, 2009, LAS Communication, re: FYI No.: 09 -003, New Solar Photovoltaic (PV) Program Now Available to all Ontario Municipalities. b) Mayor H.S. Hughes, re: AMO Communication, September 10, 2009, FYI No.: 09 -114, Continuous Improvement Fund (CIF). c) Councillor Coutanche, re: Line 6 North in the area of Mount St. Louis Road. d) Councillor Agnew, correspondence dated September 3, 2009, Township of Tiny, re: Support of Closure and Future Development of Landfill Site 41. [Addenda] e) Councillor Agnew, re: Sign By Law. [Addenda] 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Report No. Fl 2009 -16, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts, August 31, 2009. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2009 -29, Jerry Ball, Director of Transportation and Environmental Services, re: Homire Watermain Installation on Townline. b) Report No. TES 2009 -30, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction for Line 4 North, South of Mount Saint Louis Road. 10. DEVELOPMENT SERVICES: a) Report No. DS 2009 -058, Andria Leigh, Director of Development Services, re: Tammy Reynolds Temporary Request for Two Dwellings, Concession 11, West Part of Lot 15 (formerly Oro), 1184 15/16 Side Road East. b) Report No. DS 2009 -057, Andria Leigh, Director of Development Services, re: Building Division Proposed Capital Expenditure. c) Andria Leigh, Director of Development Services, correspondence dated September 3, 2009, re: Moss Developments Ltd. Oro Township Subdivision and re: Requirements to register the Subdivision. [Addenda] Page 2 of 95 Agenda for the Committee of the Whole meeting of September 16, 2009. 10. DEVELOPMENT SERVICES: d) Andria Leigh, Director of Development Services, re: Status Update on Discussions with NVCA/SSEA Service Delivery Options. [Addenda] 11. EMERGENCY SERVICES: 12. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2009 -18, Shawn Binns, Director of Recreation and Community Services, re: 2009 Township of Oro Medonte Accessibility Plan. b) Report No. RC 2009 -19, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure. c) Shawn Binns, Director of Recreation and Community Services, re: 160th Anniversary of Oro African Church [To be distributed at the meeting]. 13. IN- CAMERA: a) Motion to Go In- Camera b) Motion to Rise and Report c) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Encroachments Lakeshore Promenade). d) Mayor H.S. Hughes, re: Personal Matter (Committee Members). [Addenda] e) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Markov and Heatherington Plan 606 and 798). [Addenda] 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion to adjourn. Page 3 of 95 Agenda Item 4a) Deane Ewart, re: 2009 SPA -04 (Montgomery Childs) Horseshoe V... 1. Property is zoned ANRU 2. Is it a Home Occupation? Review s. 5.12 (a) Not the clear secondary use (a) (b) Not contained entirely within the main dwelling or an accessory building (b) (c) Not conducted by at least one of the residents (c) (d) Not inside (d) and (e) (e) Creates noise (f) (f) Can't have more than 1 employee who is not a resident in the house (g) (g) Outdoor storage (h) maybe 3. Major commercial enterprise run by 2 young men who do not live there 4. Newspaper article (a) Owned by the 2 boys (b) Rent from parents (c) 90 acres (d) Want to be biggest in the area (e) Bring in paint- ballers from Orillia, Barrie, Springwater (Anten Mills) and no doubt Midland, maybe North Toronto and beyond 5. It's in violation of the zoning bylaw 6. How was the Site Plan Agreement accepted without a re- zoning? 7. They had no sign permit and went out and got one when they got caught 8. There are derelict cars on the property in violation of s. 5.25 (g) 9. They erected numerous structures, apparently without a building permit (a) May be unsafe (b) Exposes the Township to liability 10. Requests (a) Terminate the SPCA (b) Charge under the zoning bylaw if use continues (c) Order removal of old cars (d) Arrange for the CBO to inspect and make the appropriate orders Deane Ewart Paintball Operation Childs Property Sept 16, 2009 Z: PRACTICE1CLIENTS 2000IVANAMELSVOORT RE PAINTSALLICOUNCIL SEP 102000 SUMMARYDOC ,._6t L buhc u. /o'1 .i) Page 4 of 95 Agenda Item 4a) Deane Ewart, re: 2009- SPA -04 (Montgomery Childs) Horseshoe V... 5.12 HOME OCCUPATIONS Where a home occupation is permitted in a Zone, the home occupation: a) shall clearly be a secondary use of the lot; b) shall be conducted entirely within a detached accessory building and/or the main building on the lot; c) shall be conducted by at least one of the residents of a dwelling unit located on the same lot; d) shall not occupy more than 35 percent of the gross floor area of the dwelling unit, if the home occupation is contained in a dwelling unit in the main building on the /01, shall not occupy more than 50 percent of the gross floor area of a detached accessory building in the Residential One (R1), Residential Two (R2), Rural Residential One (RURI), Rural Residential (RUR2), Shoreline Residential (SR) and the Residential Limited Service (RLS) Zones and 100% of a detached accessory building in the Agricultural/Rural (A/RU) Zone, if the home occupation is contained within a detached accessory building; f) shall not create noise, vibration, fumes, odour, dust, glare or radiation which is evident outside the dwelling unit; g) shall not employ more than one employee who is not a resident of the dwelling unit; h) shall not involve the outdoor storage or outdoor display of materials or finished products; i) shall not involve the repair or maintenance of motor vehicles; j) shall not consist of an occupation that involves the sale of a commodity not produced on the premises, except that telephone or mail order sales of goods is permitted; and, k) shall not require receipt or delivery of merchandise, goods or equipment by other than a passenger motor vehicle or by parcel or letter carrier mail service using motor vehicles typically employed in residential deliveries. Page 5 of 95 BUSINESS: Horseshoe Valley fields turned into battlefields; war re-enactments part of new local attraction New paintball facili SARA ROSS The Packet Times Headquarters has learned that Abdul Rahman Zahed is in Kanda- har working on a plot to destroy the Canadian Parliament Buildings. According to sympathetic locals, he is in a house in the lower part of the city. The house is heavily guarded and the guards look just like cfviI- ans Locals also know the houses and towers in Kandahar are great places for snipers to hide out. This is just one of many scenar- ios created by Paul Childs and Josh Flas who, inspired by a love for paintballing and war re-enacting, have created Horseshoe Valley Paintball, a paintball park located on 90 acres of former farm-land on Line 7 North in Oro Station. "Real wars are not fun, but paint- ball war is fun; guys like doing that kind of war re-enactment," said Childs, 26, "I like military strategy t and I like the idea of building, basi- cally, a mock battlefield: Both men own landscaping businesses, so turning 12 acres into six large paintball fields and one speed ball park was as easy as pulling a paintball gun trigger. "We started it about two months ago, it wasn't much work," Childs said about the landscaping. "We bulldozed a huge berm about 15 to 20 feet high, we built trenches it's really unique." Solar, the men have created six playing fields: The Farm, Road to Kandahar, Kandahar, Citadel, No Man's Land and The Cannon. 'It's really different than any- thing else around here. Most of them are concentrated in bush," their new paintball park, Horseshoe Valley Faris said of other paintball parks. developed 12 acres into battlefields "We have a lot of scenaricts that are so far. They hove to turn the akitOW0r1dWndW0\r remaininu 78 acres into fields in llbattles." the future. Scenarios are a typical part of "We can see having another 25 paintball battles and include ac-tivi- to 30 additional arenas: Faris said. ties like capturing the flag and "Eventually, we will be the largest death matches, Faris said. paintball park in the area TheingnilaYgaalswi .qo acres of Being just minutes from Horse- land from Childs' dad and have shoe Resort made the location SARA ROSS Packet Times Paul Childs and Josh Faris sneak through the bush in Oro-Medonte on Saturday during the opening of Paintball. ideal, Paris said "We knew this would be a great location because of all the tourism around here," he said. "There is no real paintball park around here unless you travel half-an-hour to 45 minutes." Being between Orillia and Barrie and having close access to both Highway 11 and Highway 400 puts opens them in a great location, Faris said. "There definitely was a need M the area. There Is Probably roughly 1.000 Paintballers in Orillia alone," he said. "And it's easy access for cortaners, too, with the highways so closer Horseshoe Valley Paintball is scattered with war memorabilia such as a Russian 155mm field artillery cannon. It also features over one kilometre of zigzag trenches, sandbags and a large star-shaPed citadel. Mackenzie Newlove of Antall Mills usually plays paintball in Wasaga Beach and was thrilled to learn that one has opened in Horseshoe Valley. 'It's so close to my house and it% a benefit to me because my parents always drive me, so they think this will be better, closer7 the 14-year- old said. "I've always loved playing with guns. I've always loved anny, so that's what this is all about!' Decked out in army gear and gripping a paintball gun, Brian Webb, 15, was breathless after battle and eager to describe his love of the new park. They got amazing scenery, they got trenches, a cannon, it's amaz- ing here, 1 just love It!' the Horse- shoe Valley youth said. "They got sandbags piled up as a barricade, so realistic they gut barbwire fence. It's just so amazing, 1 can't even explain it!' The park will close in late November and open again in March. For more information, visit ww w.horseshoevalleypain tball. corn. sross@orilliapacket.com Itel 11 -1' Agenda Item 4b) Hartley Woodside, re: 2009- SPA -04 (Montgomery Childs) Horses... -ht 2 Deputation by Hartley Woodside Sept 15 2009 You are in receipt of the letter we wrote last week and despite the revelations of the last few days I will leave it intact and would like to read it into the record. I have an additional three brief points to make.. First. This whole experience is horribly depressing. I have no desire to be here. I dislike opposing council and I dislike opposing the aspirations of my neighbours. Secondly: I have lived for almost 20 years at Rowanwood a co- operative community of 9 families on 92 acres across the 7t line from the paintball facility under discussion today. The community is about 30 years old. Rowanwood is premised on community, the importance of pursuing peace in the world and the need to protect and promote our natural environment. Some of the finest people I have had the privilege of knowing created this community. Frankly I stand in awe of the achievements of my neighbours. Gordon Keith, sadly passed and Janet who is elderly and at home today had the vision and conviction to turn over their land to pursue there deeply held beliefs in community. Ed Vivian Abbott, who are here today, spent years delivering health care at a rural clinic in India. Since moving to Orillia they spearheaded the purchase renovation of the Quaker meeting house, they worked unrelenting to create Foxfell, a residential co- operative community in Orillia In addition they have provided guidance and leadership to the Rowanwood community. Jane and Gordon Ball who are also here today were instrumental in the creation and continuing success of the Couchiching Conservancy (Jane having recently finished her term as president) a group devoted, as many of you know, to protecting environmentally important lands in Oro and beyond and in promoting the values of conservation. They were also instrumental in bringing back the Mariposa Folk festival to Orillia. I am not rambling on just to embarrass them. I want to make the point that what they and our community represents should not be dismissed and ignored by council when making decisions about our neighborhood. Others in the area have made different but equally significant contributions to life in Oro and most of us choose to live here because of the peace, quiet and the beauty of the countryside. The creeping militarization Page 8 of 95 Agenda Item 4b) Hartley Woodside, re: 2009- SPA -04 (Montgomery Childs) Horses... of the 7t line starting with tanks and howitzers on the corner and now the selling of war games and the accompanying environmental wreckage, noise, traffic and commercialization that is a paintball facility is completely out of character with our existing neighbourhood.. This is very disappointing and discouraging. My point here is that valuing environmental conservation, peace, community and quiet rural living are just some of the many forces that have helped to shape our little community on the seventh line. Good planning should take into account the whole neighborhood you don't put an ammunition factory across from a school. Finally: I think that if I asked most of you at the council table if you support our troops fighting or peacekeeping overseas, you would say yes. And if I asked you what they were doing there you would say they were trying to make life better for ordinary people, trying to restore the rule of law. You might reasonably say that it is the fair application of the law that separates free countries from tyrannies. I ask you if the fair application of the law is worth standing for elsewhere then is it not worth standing for here in Oro Medonte? Yet here in Oro Medonte it seems that the intent and perhaps the letter of the law is being circumvented by you the lawmakers. My problem at this moment is not primarily with those who trade on our childlike fascination with weaponry and war it is with you the lawmakers the people whose wisdom we rely on to make good decisions in a fair and equitable manner. You have made an arbitrary decision to rezone without rezoning. This will change the way all of us live in this neighbourhood. You are diminishing many of our lives while enriching others. You have spoken only to a few and have made it as difficult as possible for others to be heard. Yet I am oddly convinced that most of you did not understand the implications of what you were doing when you passed this agreement and didn't know how how undemocratic the process had been. None of us is perfect. Over the years I have come to understand how difficult it is for councillors to go against planning advice. It seems to me a weakness in our system. But in the end this is your house and the buck has to stop at your table. The public depends on you to make good decisions and when you have made a mistake, as we believe you have in this case, we count on you to have the courage to correct it. Please withdraw this agreement, face the consequences and let all of us get on with living our lives in the peace and quiet of the Oro Medonte countryside. Page 9 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY PUBLIC MEETING REGARDING THE TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION Friday June 12, 2009 MINUTES Location:Tiffin Centre for Conservation John L. Jose Environmental Learning Centre PRESENT: Chair: Walter Benotto Vice Chair: Joan Sutherland MEMBERS: Rick Archdekin Mary Brett Orville Brown Rhonda Campbell -Moon Chris Carrier Mel Coutanche Reg Cowan Tom Elliott Sonny Foley Brian Mullin Ron Henderson Ralph Hough Garry Matthews Rick Milne Fred Nix Gerald Poisson Ron Simpson Bill Van Berkel Robert Walker Barry Ward Percy Way REGRETS: John McKean Gord Montgomery Cal Patterson Terry Dowdall Town of Shelburne Town of New Tecumseth STAFF PRESENT: CAO /Secretary- Treasurer Communications /Public Relations Assistant Director of Land Operations Stewardship Services Manager of Stewardship Services Director of Planning Senior Environmental Officer Director of Engineering and Technical Services Town of Wasaga Beach Township of Adjala Tosorontio Township of Clearview Township of Mulmur (attended in place of Gord Montgomery) Town of Collingwood Township of Oro Medonte Township of Springwater Township of Springwater Town of Collingwood Municipality of the Grey Highlands Township of Essa Township of Oro Medonte Township of Melancthon Town of New Tecumseth Town of Mono City of Barrie Town of Bradford West Gwillimbury Town of Innisfil Township of Clearview City of Barrie Township of Amaranth Town of the Blue Mountains Township of Mulmur (R. Campbell -Moon attended) Town of Wasaga Beach Township of Essa Wayne Wilson Kim Garraway Byron Wesson Fred Dobbs Chris Hibberd Barb Perreault Glenn Switzer RECORDER: Susan Richards, Manager of Administration and Human Resources Page 10 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 2 of 9 GUESTS: Oro Medonte Council Mayor Harry Hughes Councillor Sandy Agnew Councillor Terry Allison Councillor Dwight Evans Councillor John Crawford Robin Dunn, CAO Oro Medonte Andria Leigh, Director Development Services, Oro Medonte Keith Graham, Springwater Township resident Tom Kurtz, Barrie resident Residents of Oro Medonte: J. Bolton, P. Marshall, P. Thompson, J. Cameron, B. Cayley, D. Anderson, R. Smith Oro Moraine Association Members and residents of Oro Medonte: Pat Woodford, Chair P.S. Woodford, Member CALL TO ORDER Chair Walter Benotto called the meeting to order at 9:00 a.m. ANNOUNCEMENTS Chair Benotto welcomed Township of Mulmur Councillor Rhonda Campbell Moon to the meeting. Councillor Campbell -Moon attended the meeting in place of Mulmur Mayor Gord Montgomery who sent his regrets. 1. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Rick Archdekin SECONDED BY: Reg Cowan RESOLVED THAT: The Agenda for the Public Meeting dated 12 June, 2009 be adopted. 2. PECUNIARY INTEREST DECLARATION None declared. 3. OPENING STATEMENT BY CHAIR WALTER BENOTTO Chair Benotto outlined the following procedure to be followed at this public meeting. The meeting will be recorded. 10 minutes will be allotted for each delegate to speak. Board members will be given one minute to ask questions of clarification and approximately the same time for a response from the delegate. Page 11 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 3 of 9 Members of the public were invited to sign -in if they wished to speak and would be given three minutes. Wayne R. Wilson, CAO /Secretary- Treasurer will give warning when the time period has ended. Printed material should be left with Susan Richards, Manager of Administration and Human Resources /Recorder. 4. PRESENTATION BY WAYNE R. WILSON, CAO /SECREATRY TREASURER 4.1 Statement of public notice by the CAO /Secretary Treasurer Mr. Wilson advised that notice of this public meeting was posted in the Orillia Today and Barrie Advance on May 14/09 and North Simcoe News on June 3/09. The notice was also posted on the NVCA webpage with further background information. 4.2 Background Report regarding the Township of Oro Medonte request to reduce Conservation Authority Jurisdiction This meeting has been duly posted as part of the agenda package on the NVCA website. A backgrounder report was included in the agenda package. The meeting has been called today to receive comments /further information from Oro Medonte Council and staff and members of the public. Mr. Wilson outlined the sequence of events that has led to this public meeting and advised that there is no expectation for any decision to be made by the Board at this public meeting. Staff will work jointly with Oro Medonte to develop a report after hearing public input today. Mr. Wilson concluded the background and advised that he would be pleased to take any questions from the Board Members. Mel Coutanche, member representing Oro Medonte asked how much longer the NVCA would be receiving comments from members of the public. Wayne Wilson advised that any correspondence received between now and the August 28/09 NVCA Board meeting would be forwarded on to the Board Members for their information. Questions of clarification were asked by the Board members. Page 12 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page4of9 5. STATEMENT OF CORRESPONDENCE RECEIVED BY THE CAO /SECRETARY TREASURER Wayne Wilson, CAO /Secretary- Treasurer announced that the following correspondence had been received to date. 5.1 Article from the Orillia Packet Times, appearing on May 30/09 re: Township wants answers, Oro Medonte wants to know how conservation funds are being spent Comments from Oro Medonte Mayor Hughes 5.2 Article from the Orillia Packet Times, appearing on June 2, 2009 re: Authority `shocked' by mayor's remarks Comments from Wayne Wilson, CAO /Secretary- Treasurer 5.3 Correspondence from the West Oro Ratepayers Association dated May 26/09 Sever the relationship with SSEA 5.4 Email dated May 27/09 from Jane McCullock, summer resident in Oro Medonte In support of Option 1, maintaining the status quo for provision of environmental services to the community. 5.5 Correspondence from Connie Simo, President of the Bass Lake (Oro Medonte) Ratepayers Association dated May 25/09. In support of Option 1, maintaining the status quo for provision of environmental services to the community. 5.6 Correspondence from Mr. R. Madden resident in Oro Station to Oro Medonte Council dated May 28/09. Email from Mr. Madden to NVCA received June 1/09 and response from Wayne Wilson, CAO /Secretary- Treasurer Supporting accountability to ensure diligence in conservation protection of the environment for future generations and reducing duplication of services. Additional correspondence received (June 10/09) summary handout and orally presented by Wayne Wilson, CAO /Secretary- Treasurer a) Connie Simo, President Bass Lake Ratepayers Association Email dated June 8/09 re: concerns regarding enforcement on Bass Lake Copy of letter sent to A. Leigh, Director of Development Services, Oro Medonte dated June 8/09 re: follow -up to May 25/09 letter. Quote: "We don't believe that we are in the best position to determine which of the 5 or more options would produce the best result for taxpayers of Oro Medonte. We believe that is the role of council. We do expect that whatever option is chosen it will be based on an unbiased evaluation of the alternatives and we will experience an improvement in response to by -law infractions and continuation of the lake monitoring program at the recent level." Thank you to Dave Featherstone, NVCA Manager of Watershed Monitoring program for the Bass Lake Report Card Page 13 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 5 of 9 b) Email from R. Maden dated June 8/09 re; duplication of services and need for a Memorandum of Understanding (MOU). c) Copy of letter sent to A. Leigh, Director of Development Services, Oro Medonte dated June 5/09 from C. Jacobsen resident of Oro Medonte re: follow -up of May 27/09 Oro Medonte public meeting providing recommendation to resolve the challenges. Quote: `After careful review of the information available from the Municipality, Nottawasaga Valley Conservation Authority, and Severn Sound Environmental Association, on which 1 was a Community Sustainability Advisory Committee member t have found no evidence of service duplication. I have several recommendations to resolve the current challenges and position Oro Medonte as leading edge example of sustainability into the future d) Letter sent to Mayor Hughes and Council from Walter Benotto, NVCA Chair dated June 4/09 re: it is critical to show how enforcement of Conservation Authority Regulations will occur. e) Email from P. Kaynes dated June 8/09 re: comments regarding the May 27/09 Oro Medonte public meeting with request that Oro Medonte undertake a comprehensive review of CA services through a Environmental Advisory Committee. Quote: `based on the various presentations and comments made, l was left with the impression that Council was putting the cart before the horse (Le. solutions were being proposed but it did not appear that the problem had been identified)" f) Mayor Scott Warnock advising that he will be unable to attend the June 12/09 deputation. 6. DELEGATIONS: 6.1 Mr. Keith Graham resident of Springwater Township Mr. Graham advised the Board of Directors of a complaint he had made in 2003 regarding infilling in a very sensitive area of Oro Medonte and the lack of assistance he received from the NVCA. Barb Perreault, Senior Environmental Officer provided a history of the events. Officer Perreault advised that further to Mr. Graham's comments to 2003 involvement, a complaint was received and an NVCA Environmental Officer inspected the site 2 days later. It was determined that the NVCA could take no legal action as the filling activity was not subject to NVCA regulations in place at the time. Page 14 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 6 of 9 Further to this, Officer Perreault gave a chronological account of the events up to May 9/09. On May 9/09 a call was received from Councillor Sandy Agnew, Oro Medonte and a further site visit was conducted. NVCA staff worked closely with Oro Medonte staff and the Ministry of the Environment to address the concerns including coordinating the use of the Oro Medonte Fill By -Law and NVCA regulations. Mr. Graham did not comment on the subject matter of Oro Medonte's request to reduce Conservation Authority jurisdiction. 6.2 Robin Dunn, CAO Oro Medonte Mr. Dunn provided an overview of the status of the request to reduce Conservation Authority Jurisdiction in the Township of Oro Medonte, in particular the Severn Sound Portion. In June 2003 an agreement to expand Conservation Authority Services to the Severn Sound Portion of Oro Medonte was entered. All parties, the Township of Oro Medonte, the NVCA and the Severn Sound Environmental Association (SSEA), were clear on the intent to ensure no duplication and streamline funding for one enhanced set of programs and services provided by the NVCA and SSEA. Mr. Dunn advised that it was his understanding the NVCA provided confirmation that a Memorandum of Understanding (MOU) would be completed with SSEA in order to clarify roles and responsibilities and that to date no MOU has been executed. In addition he stated that the NVCA has not provided any accountability for the services provided to Oro Medonte. Mr. Dunn went over the actions that have been taken to date including the appeal to the Mining and Lands Commissioner and the mediation meeting. As a result of the mediation, the NVCA and Oro Medonte agreed to hold 2 public meetings to obtain public input and to work together to prepare a joint staff report to be presented to the NVCA Board of Directors with recommendation. Questions and Answers of Clarification Past NVCA Chair Fred Nix, representative from the Township of Mono asked Mr. Dunn if he had a copy of the letter that stated the NVCA would enter into an MOU with SSEA. Mr. Dunn advised that he would forward a copy of the correspondence to Mr. Wilson. Mr. Chris Carrier, Mayor of Collingwood advised Mr. Dunn that as he was the NVCA Chair at the time of the expanded service to Oro Medonte, he recalled that an independent study did recommend that the NVCA take over the responsibility of regulatory roles in the expanded boundaries. Mayor Carrier advised that when talking about duplication of services, the correspondence provided to Oro Medonte by the NVCA provided as much detail as possible. When reading accountability statements made by Mayor Hughes, on how the NVCA is being unaccountable and duplicating services of the SSEA, Mayor Carrier noted that significant NVCA staff time has been expended describing the accountability of services in Oro Medonte. Page 15 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 7 of 9 Councillor Barry Ward, representative from the City of Barrie said he has seen no evidence of duplication of services. He asked Mr. Dunn if he had an MOU (memorandum of agreement) prepared and if Severn Sound Environmental Association provided a list of services. Mr. Dunn responded that a list of services had been provided. Councillor Mary Brett, representative from the Township of Adjala- Tosorontio asked if consideration had been given for SSEA becoming a Conservation Authority in order to ensure adequate protection of the environment through the Conservation Authority's Act. Mr. Dunn advised that the regulatory regime would have to be reviewed and that more information would be required in order for Council to make a decision. Mr. Hough, NVCA representative of Oro Medonte advised that as a board member of the SSEA for many years, this issue was discussed and at the time lack of funding from the province and the federal government did not permit the SSEA to proceed. Further questions of clarification were asked by the Board members regarding the roles of the NVCA and SSEA. 6.3 Mayor Harry Hughes, Township of Oro Medonte Mayor Hughes circulated a handout including the NVCA/Oro Medonte Mining and Lands Commissioners meditation resolution. Mayor Hughes provided an overview of the reasons why Oro Medonte has requested to reduce NVCA jurisdiction in the Severn Sound portion of Oro Medonte. Mayor Hughes offered the following comments: Oro Medonte Council values the work of environmental agencies. The Severn Sound portion makes up half of Oro Medonte. Funding two environmental agencies has seen a substantial increase in cost since 2002. Oro Medonte Council has heard complaints from residents regarding NVCA customer service. In the area of enforcement, the NVCA has 2 environmental officers to serve 18 municipalities. It became evident that the township would have to hire their own enforcement officers. NVCA needs to tell us (Oro Medonte) specifically how the $100,000 of tax money is being spent. Page 16 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 8 of 9 The Decision of Oro Medonte council to appeal the NVCA levy to the Mining and Land Commissioner was unanimous. Mayor Hughes reviewed the mediation process held with the Mining and Lands Commissioner criticizing the NVCA for not providing written correspondence in advance of the meeting. Mayor Hughes went on to site a number of concerns regarding NVCA services and the way the mediation and public meeting process had proceeded and the confidentiality of the documents reviewed at the mediation session. He concluded that this meeting is not about dollars rather the maximum value for dollars spent. Questions and Answers of Clarification Mayor Hughes stated in his deputation to the Board of Directors that it was the NVCA who originally requested a boundary change In June 2003 to expand Conservation Authority Services in Oro Medonte. Past Chair Chris Carrier and NVCA Chair Walter Benotto stated that it was not the NVCA who requested the boundary change, rather it was Oro Medonte who approached the NVCA. The NVCA request to Oro Medonte was for a resolution from their Council to be presented the NVCA board regarding this matter. Mr. Wilson, CAO /Secretary Treasurer noted that a large mediation package was provided from Oro Medonte to the mediator and was kept confidential and not released for public information. The NVCA received the package at 3:00 p.m. the day before the mediation was to take place. What was posted on the NVCA web site was the mediation resolution, which Mr. Pascoe, Mediator with the Mining and Lands Commissioner and the NVCA Solicitor confirmed was not a confidential document. Further discussion ensued with Mayor Hughes and Wayne Wilson regarding the confidentiality of the resolution. Past Chair Fred Nix questioned Mayor Hughes on his budget statements. Past Chair Nix challenged the numbers Oro Medonte staff put out at the Oro Medonte public meeting which indicated an average rate increase of 14% each year on the levy portion of the NVCA. The annual average budget increase for the NVCA according to his calculation has been 4.5 When checking the SSEA strategic plan and their projected budget it indicates a annual increase of 24.4 Past Chair Nix posed the question "does the Mayor consider an increase of 4.5% out of control?" Mayor Hughes advised that Deputy Mayor Hough provided the numbers for the levy increase. Questions regarding the numbers should be directed to Deputy Mayor Hughes. Page 17 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PUBLIC MEETING MINUTES TOWNSHIP OF ORO- MEDONTE REQUEST TO REDUCE CONSERVATION AUTHORITY JURISDICTION June 12, 2009 Page 9 of 9 Further discussion ensued regarding a number of incidents and enforcement allegations. Mayor Brian Mullin, Municipality of Grey Highlands raised the question that this public meeting is turning into a debate and that the members of the public should be invited to speak at this time. 7. PUBLIC PRESENTATIONS: Speakers will be required to sign in at the beginning of the meeting. 7.1 Mr. Smith, a resident on Bass Lake was concerned with a wetland being filled. He concluded that he feels the residents should rely on Council and Public representatives to ensure we have champions of the environment. 7.2 Jim Woodford, Member of the Oro Moraine Association spoke in support of the good work the NVCA does in particular the Oro Moraine Report Card. Mr. Woodford was not in favour of Oro Medonte's proposal to reduce Conservation Authority Jurisdiction. 7.3 Pat Woodford, Chair of the Oro Moraine Association spoke in support of the NVCA and encouraged residents to read the Oro Moraine Report Card. 8. QUESTIONS AND ANSWERS OF CLARIFICATION Mr. Sandy Agnew, Councillor and NVCA representative for Oro Medonte advised that the decision to appeal the NVCA budget to the Mining and Lands Commissioner was unanimous is true; however, there was never any discussion at Council to move or change the NVCA jurisdiction boundaries at Oro Medonte Council. Mr. Agnew would not have supported that proposal. Wayne Wilson, CAO/ Secretary- Treasurer confirmed that it is critical that NVCA and Oro Medonte staff work together in order enforce regulated areas both through the CA Planning Regulations and the Municipal Fill By -Law in order to protect the environment. 9. FINAL STATEMENT BY THE CHAIR Chair Walter Benotto thanked all in attendance for their participation and advised that the NVCA will consider all of the matters before making a decision. A Joint report from NVCA and Oro Medonte staff is scheduled to be presented at the August 28/09 NVCA Board of Directors meeting. ADJOURN RES. #3 MOVED BY: Robert Walker SECONDED BY: Orville Brown RESOLVED THAT: This meeting adjourn at 11:20 a.m. to meet again at the call of the Chair. Chair Walter Benotto Wayne R. Wilson, CAO /Secretary Treasurer Dated this day of 2009 Page 18 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... PRESENT: Chair: Walter Benotto Vice Chair: MEMBERS: r Rick Archdekin Mary Brett Orville Brown Rhonda Campbell -Moon Mel Coutanche Reg Cowan Tom Elliott Brian Mullin Ron Henderson Ralph Hough Garry Matthews Rick Milne Fred Nix Gerald Poisson Ron Simpson Bill Van Berke! Robert Walker Barry Ward Percy Way REGRETS: Chris Carrier Sonny Foley John McKean Gord Montgomery Cal Patterson Terry Dowdall NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING 06109 Friday June 12, 2009 DRAFT MINUTES Location:Tiffin Centre for Conservation John L. Jose Environmental Learning Centre Joan Sutherland 1 Town of Shelburne I Town of New Tecumseth STAFF PRESENT: CAO /Secretary Treasure r Communications /Public Relations Assistant Director of Land Operations Stewardship Services Manager of Stewardship Services Director of Planning Director of Engineering and Technical Services Town of Wasaga Beach Township of Adjala Tosorontio Township of Clearview Township of Mulmur (attended in place of Gord Montgomery) Township of Oro Medonte Township of Springwater Township of Springwater Municipality of the Grey Highlands Township of Essa Township of Oro Medonte Township of Melancthon Town of New Tecumseth Town of Mono City of Barrie Town of Bradford West Gwillimbury Town of lnnisfil Township of Clearview City of Barrie Township of Amaranth Town of Collingwood Town of Collingwood Town of the Blue Mountains Township of Mulmur (R. Campbell -Moon attended) Town of Wasaga Beach Township of Essa Wayne Wilson Kim Garraway Byron Wesson Fred Dobbs Chris Hibberd Glenn Switzer RECORDER: Susan Richards, Manager of Administration and Human Resources Page 19 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 06 -09 12 June, 2009 Page 2 of 6 1. CALL TO ORDER Chair Walter Benotto called the meeting to order at 11:30 a.m. 2. MOTION TO ADOPT AGENDA Item #7 In- Camera moved to the last item on the Agenda. RES. #1 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: The Agenda for Board of Directors meeting #06/09 dated 12 June, 2009 be adopted as amended 3. PECUNIARY INTEREST DECLARATION None declared. 4. MINUTES Carried; 4.1 Minutes of the Board of Directors Meeting 05/09, dated 8 May, 2009. RES. #2 MOVED BY: Robert Walker SECONDED BY: Orville Brown RESOLVED THAT: The Minutes of the Board of Directors Meeting 05/09 dated 8 May, 2009 be approved. Carried; 4.2 Draft Minutes of the Executive Committee Meeting 07/09, dated 22 May, 2009. RES. #3 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: The Draft Minutes of the Executive Committee Meeting 07/09 dated 22 May, 2009 be received. 5. BUSINESS ARISING FROM MINUTES None noted. 6. REPORT OF THE DIRECTOR OF PLANNING Carried; 6.1 Permits for Ratification for the period May 1/09 to May 31/09 RES. #4 MOVED BY: Reg Cowan SECONDED BY: Fred Nix RESOLVED THAT: The Permits /Approvals issued by staff for the period May 1/09 to May 31/09 be approved. Carried; 6.2 Presentation material distributed to NVCA member municipalities through deputations by Chris Hibberd, Director of Planning and Wayne Wilson, CA0 /Secretary Treasurer. Conservation Authorities Planning and Regulations Roles and Responsibilities Brochure Frequently Asked Questions for the Permit Process. Page 20 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 06 -09 12 June, 2009 Page 3 of 6 STAFF REPORTS 7 IN- CAMERA (Agenda Item moved to the end of the meeting) 8. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES AND THE COMMUNICATION /PR ASSISTANT 8.1 Communications Report for the month of May 2009 RES. #5 MOVED BY: Mary Brett SECONDED BY: RickArchdekin RESOLVED THAT: The Communications report for the month of May 2009 be received. 9. REPORT OF THE CAO /SECRETARY- TREASURER AND THE MANAGER OF FINANCE 10. NEW BUSINESS None noted 11. CORRESPONDENCE Carried; 9.1 Financial Report Statement of Operations Summary for the Period ending 30 April, 2009 RES. #6 MOVED BY: Mary Brett SECONDED BY: RickArchdekin RESOLVED THAT: The Statement of Operations Summary for the Period ending 30 April, 2009 be received. Carried; (a) Conservation Ontario letter to M. Parkes, Cabinet Liaison Strategic Policy Coordinator, Ministry of Energy and Infrastructure, dated Mar 26/09 re: Proposed Green Enerqv and Green Economy Act, 2009 (EBR #010 -6017) (b) Memorandum from MNR, R. Messervey, Manager Resources Section to D. Pearson, General Manager Conservation Ontario dated Mar 31/09 re: Proposed amendments to the Conservation Authorities Act under Bill 150 "Green Energy and Green Economy Act, 2009 Copy of material referred to in the letter Conservation Ontario committee of the Whole April 17/09. (c) Conservation Ontario dated April 17/09 re: Conservation Ontario input to the Drinking Water Stewardship Program Consultations. (d) Conservation Ontario Council Committee of the Whole dated April 17/09 re: Draft comments on the Draft MNR Policies and procedures for CA Plan Review and Permitting Activities. (e) The Town of Collingwood dated April 21/09 re: Resolution to support funding to Ontario Conservation Authorities. Copy of Municipality of South Bruce resolution in support of funding CA's. Page 21 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 06 -09 12 June, 2009 Page 4 of 6 (f) Ministry of Natural Resources dated Apr 30/09 re: Conservation Authority annual transfer payment funding. (g) Resolution from the Town of The Blue Mountains re: sustainable Path, Declaration and Community Partnership. (h) Dufferin County Forest Manager dated May 5/09 re: Spraying of Gypsy Moth, Mulmur Township, Dufferin County. (i) Conservation Ontario Special E- Bulletin re: Natural Hazards Affect Us. (j) Ministry of Natural Resources and Environment Canada correspondence dated May 19 20/09 re: Confirmation of funding for the 2009/10 Species at Risk Stewardship program. (k) Conservation Ontario dated May 22/09 re: Initial Proposed Employment Accessibility Standard. (I) Township of Springwater dated May 25/09 re: Resolution supporting the NVCA Minesing Wetland Reverse particle Tracking Stimulations. Background support from Nature Conservancy of Canada. (m) Letter sent to the Hon. Donna Cansfield, Minister of Natural Resources dated May 25/09 from Wayne Wilson, CAO /Secretary Treasurer re: thank you for participating in the canoe trip through Minesing Wetland. RES. #7 MOVED BY: Rick Archdekin SECONDED BY: Mary Brett RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; IN- CAMERA RES. #8 MOVED BY: Reg Cowan SECONDED BY: Fred Nix RESOLVED THAT: This meeting of the Board of Directors No. 06 -09 go "In- Camera" at 11:55 a.m. to address matters pertaining to: litigation or potential litigation, including matters before administrative tribunals, affecting the Authority; and THAT: The following staff be in attendance:Wayne R. Wilson, B.Sc., Chief Administrative Officer /Secretary- Treasurer, Byron Wesson, Director of Land Operations and Stewardship Services, Susan Richards, Manager of Administration and Human Resources /Recorder. Carried; Page 22 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 06 -09 12 June, 2009 Page 5 of 6 OUT OF IN- CAMERA RES. #9 MOVED BY: Fred Nix SECONDED BY: Reg Cowan RESOLVED THAT: This meeting of the Board of Directors Committee No. 06 -09 come out of "In- Camera" at 12:04 p.m. WHEREAS: The appeal was only a method to reach the Provincial government; and Chair Walter Benotto resumed the Chair. Carried; 12. MOTION TABLED AT THE MAY 8/09 MEETING OF THE BOARD OF DIRECTORS Discussion ensued. Chair Walter Benotto stepped down. Vice -Chair Joan Sutherland chaired this portion of the meeting. RES. #10 MOVED BY: Reg Cowan SECONDED BY: Fred Nix WHEREAS At the Lands and Mines Commission Oro Medonte mediation session the general consensus was that the appeal to the NVCA budget was not the issue and that the true issue is NVCA service delivery in the Severn Sound portion; and WHEREAS: Oro Medonte requested that the borders be returned to the pre 2003 NVCA expansion border; and WHEREAS: The NVCA and Oro Medonte have entered into a process to place before the NVCA Board of Directors the request from Oro Medonte to return the borders including public input; therefore BE IT RESOLVED: That the Oro Medonte be asked to drop the appeal to the Lands and Mining Commissioner. Motion defeated; RES. #11 MOVED BY: Rick Archdekin SECONDED BY: Reg Cowan WHEREAS: The NVCA received correspondence from Essa Township dated April 23, 2009, wherein it states: "Given the MNR does not appear to support the joint- ownership option, Council is asking that the Executive and /or the Full Authority Board reconsider its decision against transferring title of the Utopia Conservation Area to the municipality (excluding 2 to 3 acres around the Grist Mill, the dam and pond) subject to easements in favour of both parties to allow for right -of -way and pond access purposes and WHEREAS: Staff and the Executive concur with John Cottrill, MNR Policy Advisor, Water Resource Section position that a long term lease verses co- ownership is the preferred way to manage the Utopia Conservation Area over the long term; and WHEREAS: Staff and the Executive do not support transferring ownership of the Utopia Conservation Area to Essa Township, consistent with the prior direction of the NVCA Board of Directors; therefore BE IT RESOLVED: That the Board of Directors supports the position of the Executive and does not endorse transferring ownership of the Utopia Conservation Area. Carried; Page 23 of 95 Agenda Item 5a) Nottawasaga Valley Conservation Authority, minutes of meetin... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 06 -09 12 June, 2009 Page 6 of 6 13. NEW BUSINESS None noted FUTURE MEETINGS (There are no scheduled meetings in July) EXECUTIVE COMMITTEE June 26/09 BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE August 28/09 EVENTS NATIVE PLANT SALE at Tiffin June 13/09 9:00 a.m. to 1:00 p.m. ADJOURN RES #12 MOVED BY: Mary Brett SECONDED BY: Rick Archdekin RESOLVED THAT: This meeting adjourn at 12:11 p.m. to meet again at the call of the Chair. Carried; Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO /Secretary- Treasurer Dated this day of 2009 Page 24 of 95 Agenda Item 5b) Sid Ryan, President, CUPE Ontario and Tracy Saarikoski, Pres... September 1, 2009 To Mayors and Councils, We are writing to ask that you and your Council endorse a day of recognition for the many people who work providing care to children in your community. Last year a record number of municipalities proclaimed and celebrated this clay of appreciation, and it was a great a success. The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesday October 21. 2009 be proclaimed as Child Care Worker Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the Iives of community members, Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. This benefit comes from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. hi this case, we ask your Council sponsor public announcements, display our posters and distribute pins. Many municipalities also organize events and contests for the .day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and pins to help you raise awareness and celebrate. Please advise us of your participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 21 Please direct any correspondence on proclamations and/or celebration activities to the attention of Kathy Johnson, by mail: CUPE, 305 Milner Ave., Suite 800, Scarborough, ON M1B 3V4, or by fax: 416- 292 -2839. Thank you for your consideration. Yours sincerely, 6R4 Lag Sid Ryan, Tracy Saarikoski, President, CUPE Ontario President, OCBCC cc: CMSMs/DSSABs 305 Milner Ave, Suite 801 Scarborough, ON M1B 3V4 Phone: 416- 299 -9739 Fax: 416- 299 -3480 Web: cupe.on.ca E -mail: cupeont @web.net SEP 0 8 2009 Page 25 of 95 :us/ cope491 Agenda Item 6a) Correspondence from Ted Blowes, National Chairman, Communiti... Dear Community: Coumtunitica in ISlnotn Cnll cctivites cn fleas This letter is an invitation to participate in the 2009 -2010 Edition of WinterLights Celebrations, the winter program of Communities in Bloom. The program encourages municipalities, large and small, to celebrate winter activities through decorative, cultural and spiritual programs, with the objective of creating attractions for tourism from within Canada and abroad. Your community can participate in either the Population (competitive) or the Networking (non- competitive) categories. In these categories, the communities are visited by volunteer judges and are awarded a Star Rating grading system similar to the Bloom Rating used in the Communities in Bloom program. As in 2008 -2009, communities will nominate themselves for all criteria awards, by submitting documentation for the specific award applied for. For those not participating in the full program, there is still an opportunity to be considered for the new Winter Festival Award, wherein communities participate by submitting a documented presentation of their Winter Festival. The program information and registration form are attached. For further information, please visit www.winterliehts.ca or contact us at orocramcoord nator(dicib -cef com (514- 694 8871). The Symposium and Awards Ceremony will be held in Charlottetown, Prince Edward Island March 4th to 6th, 2010. We look forward to your participation in the 2009 -2010 edition of WinterLights Celebrations. Sincerely, Ted BCowes, National Chairman Communities in Bloom Encl. You will also find enclosed information on the 2009 Symposium and Awards in Vaughan, Ontario Plan to attend to learn more about our programs Wrote Lielrts Celebrations is the winter program of Communities in Bioorn/fliver err leie est le programme d'hiver de Collecnvites en Dews 112 Terry Fox. Kirkland (Qudbee) H9H 41\13 Tel: (5141694 -85 Fax: (514) 694 -3725 0-MciliC:enrtiei. btnan.flen 55svmnatico-ea Web site: www.winterliebts.ca Site intetnet: wnvw.hiverenfete.ca Page 26 of 95 Agenda Item 6a) Correspondence from Ted Blowes, National Chairman, Communiti... WinterLights Celebrations 2009/2010 Edition For immediate release WinterLights Celebrations (WLC) promotes community involvement through the enhancement of neighbourhoods and public spaces with colourful displays, the staging of festive events and winter related activities. The program aims at promoting Canada as a winter tourism destination and creating awareness of cultural and social events held from November 1 to March 31 The communities participate by population category, with a special Winners Circle category for previous winners, as well as the Circle of Excellence for previous champions of the Winners Circle. Each community is awarded a star rating (1 to 5) and granted a special mention for an outstanding winter component or event in the community_ The involvement of the whole community citizens, volunteers, Local government, service organizations, businesses is evaluated based on the following criteria: Visual Presentation, which includes decoration, use of natural materials and responsible illumination throughout the community: public buildings, open spaces, streetscapes, institutional, industrial and commercial areas, and residential neighbourhoods. Winter Pleasures, which considers indoor and outdoor activities and events such as winter festivals, carnivals, ice sculptures, winter sports competitions, family and youth activities, etc. taking place from November 1 to March 31 Festive Season Celebrations, including indoor and outdoor events such as choir festivals, tree lighting ceremonies, concerts, sleigh rides, festive performing and visual arts programs, Santa Claus parades, etc. and other heritage and family events held during the holiday season. Goodwill Programs, which considers the overall betterment of quality of life and enhanced lifestyles through the development of and participation in goodwill programs such as food banks or other efforts for the less fortunate by all sectors. Tourism Promotion, which focuses on "Showcasing your Community" to encourage local residents and tourists to enjoy all that the winter season has to offer in the community. Communities may also be recognized for the following criteria awards: Youth Involvement: this award is presented to the community who demonstrates how youth can become involved through specific projects or general involvement in the program Mentoring: this award is presented to a community who has provided guidance to another community and/or shared its knowledge and expertise throughout the network. Winter Festival: communities participate by submitting a documented presentation of their Winter Festival or Special Event (this award is open to all communities, participating or not in WLC). WinterLights Celebrations encourages all Canadians to join in their local community events and activities, and to experience the beauty and thrill of winter. The 2009 -2010 results will be announced during the WinterLights Celebrations Symposium and Awards Ceremony which will be held in Charlottetown, Prince Edward Island from March 4th to March 6th 2010. For more information, please contact us at (514) 694 -8871 or proeramcoordinator <cdcib- cef.com Please visit our web site at www.winterliehts.ca for continuous updates. WinterLights Celebrations wishes to thank its sponsors partners, including: Home Hardware National Capital Commission CN Tower Municipal World Zaunscherb Marketing -30- WinterLights Celebrations is the winter program of Communities in Bloom 112 Terry Fox Kirkland QC H9H 4M3 T: (514) 694 -8871 F: (514) 694 -3725 www.winterliehts.ca Page 27 of 95 Address IPhone Agenda Item 6a) Correspondence from Ted Blowes, National Chairman, Communiti... i Evening Phone English n French n 2009 -2010 WinterLights Celebrations Registration Form (Deadline: September 30, 2009) Community (Indicate if Town, City, Village) 1 Total Population Mayor or Head of Council Name of Community Contact Chair of program 1 Position Title IFax I E -mall Bilingual I Province I Postal Code I CeII Phone I Community Website Address 1 Official Language Status of your Community 1 Closest Airport Train Station for travel planning REGISTRATION Competitive: Population Winners Circle* International* *for previous winners only) Non- competitive: Networking _f Circle of Excellence (for previous Winners Circle winners only) New: Winter Festival IT (registration on its own or in addition to the above evaluation by submission) The benefits of participating are: an invitation to attend the WinterLights Celebrations Symposium and Awards Ceremony to be held in Charlottetown, Prince Edward Island March 4th to 6m 2010 (which includes educational sessions and promotional opportunities); access to best practices from other communities; opportunities for national promotion and visibility through the website, magazine and other. The participating communities (Population International Winners Circle Circle of Excellence Networking): are evaluated by two national volunteer judges and are given recognition for a special program or feature; involve their community in the project; pay a registration fee (GST to be added) based on the population categories: 1- 5,000: $350.00 5,001-20,000: $500.00 20,001 50,000: $600.00 50,001- 100,000: $700.00 Over 100,000: $850.00 prepare for the evaluation to take place between November 23rd to December 16th, 2009 provide lodging (two nights) for the two judges (B &B's are acceptable) and transportation to and from the nearest airport and /or train station; give recognition, when appropriate, to the local and national sponsors. The participating communities (Winter Festival Award): submit a documented presentation on a single Winter Festival for those communities registered in a category: registration included for those communities not registered in a category: pay a registration fee of $50.00 (GST to be added) Upon receipt of registration form, registration invoice along with Evaluation and Participation information will be sent. WinterLights Celebrations is the winter program of Communities in Bloom 112 Terry Fox street, Kirkland (Quebec) H9H 4M3 Tel: 514 694 -8871 *Fax 514- 694 -3725 Website: www.winterliohts.ca Page 28 of 95 CATEGORIES Agenda Item 6a) Correspondence from Ted Blowes, National Chairman, Communiti... INFORMATION ON CRITERIA and CATEGORIES Competitive: Population Winners Circle International Non Competitive: Networking Circle of Excellence In these categories, the communities are visited by volunteer judges and are awarded a Star Rating grading system similar to the Bloom Rating used in the Communities in _Bloom program. Points are given for the contribution by the municipality; the commercial, the industrial sector, and the residents, to celebrate winter activities. The evaluation form is divided into the five criteria mentioned below with each criteria worth 100 points the total score determines the star rating. The judges provide general comments and suggestions that will benefit the community. Winter Festival (open to all communities of the Communities in Bloom network) Communities participate by submitting a documented presentation on their Winter Festival The evaluation does not include a visit of judges a panel will evaluate the submissions. The submission will provide information on the planning, promotion and execution of the Festival along with its involvement of the community and its benefits. The information will be presented concisely with required support material Each participant receives a certificate and all the benefits of the program. CRITERIA AWARDS Awards are given in each of the following criteria, to one participating community, based on submissions sent in by the communities themselves Evaluation criteria Visual Presentation Winter Pleasures Festive Season Celebrations Goodwill Programs Tourism Promotion Criteria awards Youth Involvement Mentoring Winter Festival (this category is open to all communities of the Communities in Bloom network, whether fully registered for the WinterLights Celebrations program or not): submission information above Page 29 of 95 Comm, nitt in lilnn 1ColIttravitts r ellitenrs Agenda Item 6a) Correspondence from Ted Blowes, National Chairman, Communiti... E.S. "Ted" Blowes National Chairman Linda D. Jackson Mayor of Vaughan Member of Beautification Committee Member, 2009 Communities in Bloom Organizing Committee Program Subject to Change Ce programme est disponible era francais NSP SNP -.REV NATIONAL SYMPOSIUM ON PARKS GROUNDS INVITATION FROM COMMUNITIES IN BLOOM Claudette Savaria Chair, National Symposium on Parks Grounds Mario F. Ferri Local Regional Councillor Chair of Beautification Committee Chair, 2009 Communities in Bloom Organizing Committee "Biodiversity at Stake in the Urban Environment" CiB Ontario Provincial Awards Ceremony National Awards Ceremonies -15th Anniversary Celebrations! VAUGHAN, ONTARIO September 29 October 4, 2009 On behalf of the City of Vaughan, Members of Council and members of the Communities in Bloom Organizing Committee, we are pleased to invite you to join us for the 2009 Communities in Bloom National Symposium on Parks and Grounds, Ontario Provincial and National Awards Ceremonies to take place between September 29 and October 4. We are honoured to be involved in this program and hosting this prestigious event. Vaughan is a multicultural City that takes great pride in its diversity and in offering a great quality of life to its citizens. We are home to some of Canada's leading tourist attractions as well as top -notch entertainment venues, a wide array of dining and shopping choices, award- winning wineries and some of Ontario's best golf courses. Vaughan is very proud of its achievements in Communities in Bloom as the first municipality to win consecutive awards at the Provincial, National and International levels. Preparations are well underway for the conference which will include the Mayor's Welcome Reception, a Multicultural Festival featuring food, music and entertainment, tours of local landmarks including the McMichael Canadian Art Gallery and the CN Tower, and the awards ceremony and closing gala celebrations. We are inviting you to join us in Vaughan and come and enjoy our vitality, our diversity and of course, our hospitality. Vaughan Blooms for You in 2009! True to its primary mission to educate and inform, the National Symposium on Parks Grounds will this year address the topic of biodiversity in the urban environment. The conference will focus on maintaining biodiversity in grounds management as well as on the necessity to preserve the urban biodiversity. Afternoon Technical Visits will complete the morning conference sessions. Take advantage of the networking created during these visits to share your expertise with fellow delegates. To mark our 15`h anniversary (1995- 2009), Communities in Bloom invites you to attend the combined National and Ontario Provincial Awards Ceremonies, as we celebrate this first joint Provincial National Conference. We are looking forward to the extended networking and information exchange opportunities created by this unique format, and to experiencing together the exciting social activities and program organized by our hosts, the City of Vaughan. We would also like to sincerely thank everyone that assisted in the planning of these most significant events. Special thanks go to our Sponsors for their support of our ongoing educational initiatives. We are looking forward to seeing you in Vaughan to celebrate your achievements. q x-trif-1 a r- Denis Flanagan Chair, Communities in Bloom Ontario Page 30 of 95 1 9:30 am 3 pm Noon 5 pm 2— 3:30 pin 2 -6pm 8 am 3 pm 8 am 3 pm 9 am noon Noon 4:30 pm 5 7 pm 8am -3pin 8 am 3 pin 9 am noon Noon 4 pm 7 pm Midnight 8 am 3 pm 8 am 3 pm 9 an noon 11 am -11pm 12:30 -2 pm 6 7 pm 7 10:30 pm 9 am noon Noon 4 pm 7 pm 1 am Agenda Item 6a) Correspondence from Ted Blowes, National Chairman, Communiti... os -a mon Tuesday, September 29 Technical Visit Toronto CiB Partners and Initiatives Registration and Hospitality Desk Technical Visit PowerStream (Vaughan) Set -Up Silent Auction, Community Exhibits and Market Place Wednesday, September 30 Registration and Hospitality Desk Merchandise, Silent Auction, Community Exhibits and Market Place SYMPOSIUM SESSIONS Maintaining Biodiversity in Grounds Management Symposium, Lunch Technical Visits: Landmarks, natural landscapes and heritage buildings, including a "Behind the Scenes" visit at Canada's Wonderland Mayor's Welcome Reception: In company of Her Worship Mayor Linda D. Jackson, at the McMichael Canadian Art Collection Thursday, October 1 Registration and Hospitality Desk Merchandise, Silent Auction, Community Exhibits and Market Place SYMPOSIUM SESSIONS Preserving the Urban Biodiversity: A Necessity! Symposium, Lunch Technical Visit: Kortright Centre for Conservation Vaughan Multicultural Festival! Cocktail Party, Dinner, Open Bar, Live Entertainment. Riviera Parque Friday, October 2 Registration and Hospitality Desk Merchandise, Silent Auction, Community Exhibits and Market Place SYMPOSIUM SESSIONS Spotlight on Gardens Green Spaces Ontario Provincial Community Exhibits Hilton Garden Inn Toscana Conference Centre Lunch and Keynote Speaker Sponsors' Cocktail Maritime Favours 6' Flavours! Dinner, presented by Halifax Regional Municipality, and 2009 Community Showcase. Hilton Garden Inn Toscana Conference Centre Saturday, October 3 Ontario Provincial and National Awards Ceremony Canada's Wonderland Theatre Enjoy Canada's Wonderland Park Closing Gala Celebrations! Top Canadian Entertainment, Chair's Cocktail Reception, Multi Course Dinner Dancing, Open Bar. Paramount Conference Event Venue Sunday, October 4 Social Tours Page 31 of 95 .ii City of Stratford, ON Rest Blooming .Community.2008 Canada Communities ,7 Collectivites in BIoom en flours People, Plants and Pride... Growing Together Greem8.Sustainable Intt�atives Comthunity involvement'' &Civic Pride- 'Economic &T De elopmcnt „Best Practtees& Information Exchange:. Environmental Leadership 112 Terry Fox Street Kirkland (Quebec) H9H 4M3 Tel.: 514 -694 -8871 Fax: 514 -694 -3725 bloom.fleurs@sympatico.ca www.communitiesinbloom.ca City of Vaughan, ON Host of the 2009 National Symposium on Parks Grounds and National Awards Ceremonies. Communities are evaluated on the following criteria: Tidiness Environmental Awareness Community Involvement Natural and Cultural Heritage Conservation Tree Urban Forest Management Landscaped Areas Floral Displays Turf and Groundcovers "Within the context o environmental concerns, communi ies invo ve the Communities in Bloom program can he prou their efforts, which provide real and meaningf environmental solutions and benefit all of society." Get involved now! Contact us or visit our wehsite for more details i It, lodetawn, jr I 20(79-2070 H C 50o0314: and Awards agFa 1 vopa 22'0 S yn posiu and Award( For more details, please visit www.c ommunitiesinbloom.ca Communities in Bloom is a non profit organization committed to fostering civic pride, environmental responsibility and beautification through community involvement and the challenge of a national program, with focus on the promotion of green spaces in urban settings. WinterLights Celebrations promotes community involvement through the enhancement of neighbourhoods and public spaces with colourful displays, the staging of festive events and winter activities. Visual Presentation Winter Pleasures Festive Season Celebrations Goodwill Programs Tourism Promotion Major National Sponsor CANADA LANDS COMPANY SOCI &TE IMMOBILI E I RE DU CANADA Major Sponsors IJ W N FSC Mixed Sources Product group from welknonaged forests, controlled sources and recycled wood°Oiler <err no swcoc oo:as3 tf o Innren e a i,<wwi Each sear. p !.'ii t 1 r'd rational Ay :aresr.remon'ies for both pro I as the Nation f 5.mposium. on Parks Grounds offer i ique opportunity for participants to network suit o_olleac,tues, share valuable information 'learn from experts and celebrate achievements.' Communities in Bloom Foundation Th Blon Ft,Incl,ation i fur pi nu d 1 noting el t on and ao.a1en, n the value impuwement importance and suslaln<.. i; development of green space., and natural erlvironrnenl n Canadian i 'so1 rely. Balt National Sponsors u 4N t WA+ NARaiI urIX Agenda Item 7a) Mayor H.S. Hughes, correspondence dated September 2, 2009, L... LAS COMMUNICATION To the attention of the Clerk and Council September 2, 2009 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel: (416) 971 -9856 I Fax: (416) 971 -6191 E -mail: amo @amo.on.ca FYI N 09 -003 FOR MORE INFORMATION CONTACT: Scott Vokey, LAS Energy Services Coordinator (416) 971 -9856 ext 357 svokev!oDamo.on.ca New Solar Photovoltaic (PV) Program Now Available to all Ontario Municipalities Local Authority Services (LAS) is pleased to announce that it has partnered with Essex Energy to offer a turn -key solar photovoltaic program now available to all municipal facilities across the province. The LAS Solar Photovoltaic Program includes complete project management and deployment that includes solar array design and installation, fulfilling all pertinent grid connection requirements, and completing legal contracts with the Ontario Power Authority (OPA) to purchase the generated power under the Feed -In Tariff (FIT) program for 20 years under very attractive rates. LAS is offering municipalities three ways in which to participate: 1. Joint Equity (Ownership is shared between 3 party equity providers and host municipality) 2. Sole Proprietorship (Host municipality solely own installation after program managers install and connect to the grid) 3. Rooftop Lease (Host municipality rents available roof space to the program managers who install and operate the panel installation) Solar PV is the most versatile renewable energy technology because it can be installed in almost any location. A solar PV project uses anywhere from twenty panels to thousands of panels depending on the project's size. The LAS Solar Photovoltaic Program installs solar projects on rooftops that meet the basic criteria to support solar panels. Municipalities have a wonderful opportunity to leverage current infrastructure projects and funds such as the Federal Gas Tax to invest in energy projects such as this that offer them long -term economic and environmental benefits. To obtain an Expression of Interest (EOI) Form or to learn more about how your municipality can leverage Ontario's Green Energy and Green Economy Act to generate renewable power and much needed additional revenue visit the Solar Photovoltaic Proaram page on the Energy Services Division website 1 -1 "LAS Local Authority Services Ltd. Page 33 of 95 Agenda Item 7b) Mayor H.S. Hughes, re: AMO Communication, September 10, 2009... ANO Ass tisiateare of Nktionpaiatkx of Ontario Action FYI 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971 -9856 Fax: (416) 971 -6191 E -mail: amo @amo.on.ca MEMBER COMMUNICATION FYI N°: 09 -114 To the attention of the Clerk and Council FOR MORE INFORMATION CONTACT: September 10, 2009 Milena Avramovic, Senior Policy Advisor (416) 971 -9856 ext 342 Continuous Improvement Fund (CIF) Issue: The Continuous Improvement fund (CIF) has $13.5 million available to invest in 2009. identify and implement best practices; examine and test emerging technologies; employ innovative solutions to increase blue box materials marketed; and promote gains in cost effectiveness that can be implemented province -wide. Sherry Arcaro 705 775 -2737 Ext. 317 sarcaro @countv.peterborouah.on.ca Milena Avramovic 416- 971 -9856 Ext. 342 milena @amo.on.ca Craig Bartlett 906 -668 -7711 Ext. 3561 craia.bartlett @durham.ca Linda Churchill (alternate) 519 883 -5100 Ext. 8421 clinda @waterloo.on.ca Rick Clow 613 394 -6266 rick @auinterecvclina.orq Association of 1 -1 Municipalities of Ontario Page 34 of 95 Background: The Continuous Improvement Fund (CIF) provides grants and loans to municipalities to execute projects that will increase the efficiency of municipal Blue Box recycling and help boost system effectiveness. The CIF started up in January 2008 and has a three year mandate to direct funding support to projects that will: The CIF has issued their 1 edition of the Continuous Improvement Fund's e- newsletter which is attached for your viewing. This newsletter provides information on projects that CIF has been working on with communities across Ontario. CIF advises that $13.4 million has been allocated to projects already but there still remains $13.5 million available to invest in 2009. CIF is in the process of developing the 2010 Operations Plan and you are encouraged to discuss your ideas with CIF staff who are named in the attached e- newsletter or to discuss them directly with the AMO appointed municipal representatives on the Municipal Industry Policy Committee, who are listed below: This information is available in the Policy Issues section of the AMO website at www.amo.on.ca. ALIO Agenda Item 7d) Councillor Agnew, correspondence dated September 3, 2009, To... MUNICIPALITE DU CANTON DE TINY MUNICIPALITY OF THE TOWNSHIP OF TINY www.tiny.ca September 3, 2009 Township of Oro Medonte Mayor and Members of Council P.O. Box 100 148 Line 7 South Oro, ON LOL 2X0 Yours truly, THE C Doug uker Chief Administrative Officer /Clerk /sw Attachment C.C. 7 Z 7 tt.9 Dear Mayor and Members of Council, Re: Support of Closure and Future Development of Landfill Site 41 ORATION OF THE TOWNSHIP OF TINY Mayor and Members of Council, Simcoe County Member Municipalities County of Simcoe City of Barrie City of Orillia Mr. Garfield Dunlop, M.P.P. Mr. Bruce Stanton, M.P. The Hon. John Gerretsen, Minister of the Environment 130 BALM BEACH ROAD WEST R.R. #1, PERKINSFIELD, ONTARIO LOL 2J0 (705) 526 4204/526 -3706 1- 866 939 -8469 FAX (705) 526 -2372 SEP 0 8 2009 At is meeting held August 31, 2009, Township of Tiny Council passed the attached resolution. Council is requesting that the attached resolution be included on your next regularly scheduled agenda for review and consideration by your Council. Thank you for your assistance in this matter. Should you have any questions or comments, please do not hesitate to call. Recycled Page 35 of 95 Material Agenda Item 7d) Councillor Agnew, correspondence dated September 3, 2009, To... Moved by: P Seconded by: 1- THE CORPORATION OF THE TOWNSHIP OF TINY Meeting Date: August 31, 2009 Carried: Defeated: Signed: Motion /09 THAT IN THE MATTER of Site 41, Pt Lots 10 11, Concession 2, Township of Tiny, County of Simcoe; AND IN THE MATTER of the one -year moratorium relative to the development of Site 41; AND IN THE MATTER that consideration is to be given to stop the development and operation of Site 41. BE IT RESOLVED THAT the Township of Tiny hereby requests all municipalities in the County of Simcoe support the closing and future development of Site 41 and with such closing that Site 41 be confirmed abandoned and closed; the County of Simcoe request the Province of Ontario, the Ministry of the Environment to revoke the Certificate of Approval for Site 41; Site 41 be decommissioned by the County of Simcoe; the County of Simcoe as per its mandate undertake in consultation with the municipalities a County -wide Waste Management Master Plan with an aim to further reduce general waste throughout the County. Page 36 of 95 Agenda Item 8a) Report No. FI 2009 -16, Paul Gravelle, Director of Finance /Tr... Report No. FI 2009 -16 Meeting Date: September 16, 2009 Roll BACKGROUND: Batch No. Cheque Reaisters: A000405 AC00553 AC00554 AQ00406 AQ00407 AC00555 AC00556 AQ00408 A000409 Payroll: PR00406 PR00409 PR00413 PR00414 FINANCE Report No. 2009 -016 REPORT It is recommended that: RECOMMENDATION(S): Requires Action Date To: Committee of the Whole Subject: Statement of Accounts August 31, 2009 August 04, 2009 August 05, 2009 August 12, 2009 August 13, 2009 August 13, 2009 August 20, 2009 August 26, 2009 August 28, 2009 August 28, 2009 August 01, 2009 August 15, 2009 August 27, 2009 August 29, 2009 1. That Report No. FI 2009 -16 is received. 2. The accounts for the month of August 2009 totalling are received. Following is the statement of accounts for the month of August. Amount 345.00 315,663.69 121,715.96 130.00 1,200.00 217,486.69 132,148.96 410.13 65.00 122,129.33 123,868.08 4,099.60 122,680.54 Proud Heritage, Exciting Future Prepared By: Janice MacDonald Motion R.M.S. File For Information Only X 1,166,283.70 789,165.43 372,777.55 September 16, 2009 Page 1 of 2 Page 37 of 95 Agenda Item 8a) Report No. Fl 2009 -16, Paul Gravelle, Director of Finance /Tr... Credit Card Resisters: AE00209 August 26, 2009 387.57 AE00210 August 26, 2009 511.10 AE00211 August 26, 2009 1,237.99 AE00212 August 26, 2009 118.76 AE00213 August 26, 2009 881.94 AE00214 August 26, 2009 1,203.36 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of August are received. Respectfully submitted: Janice Mac1)onald, Accounting Clerk SMT Approval Comments: FINANCE 4.340.72 Total: 1.166283.70 C.A.O. Approval Comments: September 16, 2009 Report No. 2009 -016 Page 2 of 2 Page 38 of 95 Agenda Item 9a) Report No. TES 2009 -29, Jerry Ball, Director of Transportati... Report No. TES2009 -29 Meeting Date: September 16, 2009 Roll REPORT RECOMMENDATION(S): Requires Action It is recommended that: BACKGROUND: To: COMMITTEE OF THE WHOLE Subject: Homire Watermain Installation on Townline X Township of f Proud Heritage, Exc Prepared By: L. McNiven Motion R.M.S. File For Information Only 1. THAT Report No. TES2009 -29 be received and adopted. 2. THAT the Developer be allowed to continue external works for the subdivision, upon receipt of securities covering 100 percent of the value of the work; and 3. THAT the Developer be advised of Council's decision. In June 2008, the Township entered into a Pre Servicing Agreement with 2063334 Ontario Inc. (Homire Subdivision), as per Motion No. CW080604 -10. Work proceeded in the summer /fall of 2008 for Phase 1 of the subdivision and in the summer of 2009 for Phase 2. The internal roads and water distribution system are now nearing completion and the Developer has requested that the Subdivision Agreement be prepared so that homes can be sold this fall. In order to complete the work required prior to the sale of the first home, the Developer is required to complete watermain and storm water works on the Townline and on Warminster Sideroad. Under the Pre Servicing Agreement, no works are allowed outside the limits of the subdivision lands. A Subdivision Agreement is currently being prepared by Development Services staff and it is anticipated that it will be brought to Council in late September /early October. The Developer has requested that work be allowed to continue on the Townline under the Pre Servicing Agreement so that the timing for house sales is not delayed. Transportation and Environmental Services September 16, 2009 Report No. TES2009 -29 Page 1 of 3 Page 39 of 95 Agenda Item 9a) Report No. TES 2009 -29, Jerry Ball, Director of Transportati... ANALYSIS: Many surrounding municipalities allow work on the right -of -way (ROW) under Pre Servicing Agreements with the condition that the Developer supplies a Letter of Credit for the cost of 100 percent of the works occurring on the ROW. The Township of Severn has been contacted and has no concerns with the work proceeding, as long as the Developer provides securities for the cost of 100% of the work within the Townline ROW. The alternative is to allow the Developer to connect to the water system on Warminster Sideroad prior to installing the second connection (looping the watermain) on Townline. Staff does not recommend this option as it will create a dead end in the distribution system and may create water quality issues. Staff recommends that a Letter of Credit for the value of 100% of the works required for both the work on Townline and for the connection to the watermain on the Warminster Sideroad be obtained prior to allowing any work on the ROW to commence. The Developer has provided a copy of his liability insurance as a requirement of the existing Pre Servicing Agreement. FINANCIAL: Staff will prepare the amount to be deposited as a Letter of Credit to cover the complete cost of the works proposed within the ROW's. CONSULTATIONS: Andria Leigh Director of Development Services Al Lees Township Engineer AECOM Clayton Cameron Director of Public Works Township of Severn ATTACHMENTS: Letter from C.C. Tatham Associates Ltd. dated September 1, 2009 Transportation and Environmental Services September 16, 2009 Report No. TES2009 -29 Page 2 of 3 Page 40 of 95 Agenda Item 9a) Report No. TES 2009 -29, Jerry Ball, Director of Transportati... CONCLUSION: As the Township has a current Pre Servicing Agreement with the Developer and as the Township is currently preparing a Subdivision Agreement for the development, in the interest of time and customer service, staff recommend that the Developer be allowed to continue external works for the subdivision, once securities have been deposited with the Township covering 100 percent of the value of the work in the ROW. Respectfully submitted: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services SMT Approval Comments: C.A.O. Approval Comments: Transportation and Environmental Services September 16, 2009 Report No. TES2009 -29 Page 3 of 3 Page 41 of 95 Agenda Item 9a) Report No. TES 2009 -29, Jerry Ball, Director of Transportati... Pr,fessiona1 Engineers September 1, 2009 Dear Ms. McNiven: 50 Andrew Street South, Suite 100 Orillia, Ontario L3V 7T5 C.C.Tatham Associates Ltd. Tel: (705) 325 -1753 Consulting Engineers Fax: (705) 325-7420 Email: info ©cctatham.com Collingwood Bracebridge Orilfia Barrie Web: www.cctatham.com Lisa McNiven Manager of Engineering and Environmental Services Township of Oro Medonte 148 Line 7 South, P.O. Box 100 Oro, ON LOL 2X0 Re: Homire Subdivision, Warminster External Works via Email Mail CCTA File 89109 The developer is currently constructing homes under a model home permit within Phase 1 of the subdivision and we understand the Subdivision Agreement will not be ready until the end of September. The watermain on Townline and the culverts at Warminster and Townline have not been installed since this work is outside the limits of the current Pre- Servicing Agreement. If this work can not proceed shortly it will delay house closings planned for this fall, On behalf of the developer we hereby request the above mentioned work be allowed to be installed under the existing Pre Servicing Agreement. An additional Letter of Credit would be provided to cover 100% of the cost of work. It is still proposed to not make the final watermain connection until the Subdivision Agreement is signed, but by allowing the work to proceed now it would allow the contractor to complete the testing in anticipation of final connections. In anticipation of fall house closings the electrical distribution works will be starting shortly followed by the gas main installation. The grading for the SWM pond is almost complete and the remaining road works for Phase 2 including base asphalt will be completed in the next two weeks. Alternatively, the watermain completed to date (to Townline) could be tested and then connected to the existing main on Warminster Sideroad, thus leaving the section on Townline until such time as house construction in Phase 2 commences. Since the main on Warminster Sideroad is currently a single feed main, the looping to Homire Subdivision via Townline will not affect fire flow or reliability of the system, Consulting Authorl7e..d by the AAsoniatinn of Prnfessinnal Fnnhiaara of nnfarin to offer Prnface innal Pnninaprtnn canrinac Pnninaerc of Page 42 of 95 Agenda Item 9a) Report No. TES 2009 -29, Jerry Ball, Director of Transportati... Please review and advise if this proposal is feasible. Yours truly, C.C. Tatham Associates Ltd. Tim Collins o. .Sc., P.Eng. Director, anager Orillia Branch copy: G. Lam, 2063334 Ontario Ltd. (via email) A. Lees, AECOM (via fax 705- 734 -0764) S:1Worddocs1891 D9lIetO14mcn iven.doc Lisa McNiven Page 2 of 2 Township of Oro Medonte September 1, 2009 Page 43 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... Report No. TES2009 -30 Meeting Date: September 16, 2009 Roll REPORT It is recommended that: BACKGROUND: ANALYSIS: FINANCIAL: Township of K e d ant Proud Heritage, Exciting Future To: COMMITTEE OF THE Prepared By: WHOLE Jerry Ball Subject: Speed Reduction for Line 4 North, South of Mount Saint Louis Road Motion R.M.S. File RECOMMENDATION(S): Requires Action X For Information Only 1. THAT Report No. TES2009 -30 be received and adopted. 2. THAT the speed limit on Line 4 North be reduced to 60 km /h from Mount Saint Louis Road, south for a distance of 1.1 kilometers. 3. THAT the Clerk brings forward the appropriate By -law for Council's consideration. 4. AND THAT the Director of Transportation and Environmental Services notifies Ms. Susan McKinnon and the O.P.P. of Council's decision. Correspondence and supporting petition dated August 12, 2009 was received from Ms. Susan McKinnon and local residents requesting that the 80 km /h speed limit along Line 4 North, from the Mount Saint Louis Road to Ingram Road, be reduced to 60 km /h. This paved 2.5 kilometer section of Line 4 North has 12 homes, one church and an AADT of 68 vehicles. A site inspection was completed on Line 4 North to determine the hazards within the existing 80 km /h zone. It was determined that the one vertical curve reduces the sightline distance for three driveways on the east side of the road and would also restrict visibility of pedestrians and horseback riders occupying Line 4 North. Approximately $250.00 for the purchase and placement of two (2) 60 km /h speed signs. Transportation and Environmental Services September 16, 2009 Report No. TES2009 -30 Page 1 of 2 Page 44 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... POLICIES /LEGISLATION: Line 4 North be added to the existing Speed Reduction By -Law. CONSULTATIONS: N/A ATTACHMENTS: Correspondence and supporting petition dated August 12, 2009 received from Ms. Susan McKinnon and local residents. CONCLUSION: It is recommended that the existing 80 km /h speed limit along Line 4 North, from the Mount Saint Louis Road to Ingram Road, be reduced to 60 km /h. Respectfully submitted: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services SMT Approval Comments: C.A.O. Approval Comments: Transportation and Environmental Services September 16, 2009 Report No. TES2009 -30 Page 2 of 2 Page 45 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... August 12, 2009 Township of Oro Medonte Council Members P. O. Box 100 Oro, ON LOL 2X0 Dear Oro Medonte Council Members, Susan McKinnon 4765 Line 4 North Hillsdale, ON LOL 1V0 705 835 -2637 riJG 1 2 2009 NSHiP I am writing this letter to convey my thoughts on my experience involving an important issue that requires a decision by appointed and elected municipal officials. Over a year ago I attempted to bring to your attention what I consider to be a matter of importance regarding a potentially dangerous situation affecting public safety respecting the current speed limit on the stretch of road on the 4 Line North between Mount St. Louis Road and the Ingram Side -road. You may be aware of a previous decision by council to lower the speed limit from 80 to 60 km /hr between Mount St. Louis Road and the Moonstone Side -road on the 4 Line North based on similar concerns to mine and my neighbours. The reason that I got involved was that one of the children that visits my barn told me that her father was so upset with the speeding drivers on our road that he was considering throwing rocks at them. My reaction was to attempt to teach them and my other concerned neighbours that there is a better way to resolve the issue. It seemed to me that working through the appropriate channels and due process was the appropriate action. I initially called the roads department and requested that a multi -user caution sign be placed at the top of the first blind hill to alert drivers to the lawful activities that frequently take place and the need to share the road with the participants in those activities. Any type of sign was denied because of potential litigation resulting from assuming liability by the township. I have noted that throughout the township similar existing signs have not been removed. My next step in the process was to write a letter to council (August 22, 2008) with the supporting signatures of 18 of 22 tax payers along this stretch of road. I appeared before the committee in whole as a deputation and was told that a study would be conducted to determine if a speed reduction would be extended down the 4 line to Ingram Side -road, as requested in my letter. I understand that this apparently is a low priority issue, however, one year has passed and nothing has happened. I contacted Road Superintendent Ball with phone calls through -out the year and was assured that the study would eventually be conducted. Our request has apparently been lumped together with further similar requests from other residents throughout the township and i have been told that they would all be addressed together. Personally, I have concerns about this. My thoughts are that each situation should be looked at on its individual merit from a risk management assessment. To lower the speed limits Page 46 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... Township of Oro Medonte Council Members Page 2 of 2 August 12, 2009 throughout the whole township is not something that I would support. However, when a majority of residents in one particular area come forward and identify a high risk and seek help to reduce their risk one would hope that appropriate action would be taken. I now wonder what I have achieved in my quest to teach my young neighbours about what I believed to be the best possible solution, i.e. to bring this issue to council's attention for resolution. As stated above I initially requested a caution sign. Once again I would like to ask for consideration in this regard. My personal use of this road, as an equestrian, is a huge concern to me for personal safety. I am enclosing some articles of interest relating to this. A tragedy occurred in a neighbouring municipality last April involving a horse and rider. The Ontario Equestrian Federation (membership 18,500) has responded with an educational program for riders. I believe that the general public also needs to be educated and I view a caution sign as a good way of alerting them to equestrians sharing the road. I have also obtained permission from the author of a safety guide to use it as an educational tool for drivers in rural areas. Included in the guide are appropriate references from the Highway Traffic Act. In closing, I hope that time will be found to follow through on the road study so that this issue can be brought forward to council for a decision. Sincerely yours, Susan McKinnon Copy: G. Ball, Road Superintendent Enclosures 3 Page 47 of 95 CAUTION HORSES HAVE RIGHT OF WAY Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... CAUTION HORSES PLEASE SLOW GOWN Did you know: In the province of Ontario a horse and rider or horse -drawn vehicle has the right of way on most roads? Did you know: Frightening a horse on the road is in fact a ticketable offence? Per the Highway Traffic Act: Part X, section 167 Pass Slow and Wide! Horses have minds of their own, like small children, and as flight animals can often behave in ways that do not seem logical to humans Please slow down, especially on dirt or gravel roads where debris might be flung at riders and horses, causing not only injury, but also unexpected behaviour from the horses. Hints and Tips: Riders are very aware of the traffic around them. Please do not honk your horn, flap things out your windows, shout, or anything else that may frighten the horses. If you need to get our attention, please talk to us in a calm voice. (c) 2009 Renee Hoare please contact for permission to reprint. renee@thunderstar.net Fact: Riders may be encountered on roadways during all seasons. Be especially careful during winter months where our options are limited if the horse does something unpredictable. If you do come across a frightened horse, please stop until the horse is back under control. Hint for Cyclists: Your vehicle, unlike a car, sneaks up on us silently. Please talk as you approach and pass it lets the horses and us know you are there, and protects you from the danger of the flying hooves of a startled horse. Following the above guidelines allows us all to enjoy the roads, and helps to keep everyone safe. Below is the exact text from the highway traffic act: "Approaching ridden or driven horses, etc. 167. Every person having the control or charge of a motor vehicle or motor assisted bicycle on a highway, when approaching a horse or other animal that is drawing a vehicle or being driven, led or ridden, shall operate, manage and control the motor vehicle or motor assisted bicycle so as to exercise every reasonable precaution to prevent the frightening of the horse or other animal and to ensure the safety and protection of any person driving, leading or riding upon the horse or other animal or being in any vehicle drawn by the horse or other animal. R.S.O. 1990, c. H.8, 1.167" Page 48 of 95 �W'��ea 'dthet� a tails Uorse elsax •vet ro �.t ow .a tvrhent es bud weed r an an C 0 n�ad ndlne this but a 070 f �ourld a the �g� beK�l was-zing Wheu attemp s10 l t Kadin x on e her arras a to slslow he began riders .gyp ato TI��1 quiet. p p t shatte��d pelvis aI,ely destroy to get irhorse aden °at- l ll 1 e thereto hum r s uffering moved e fiver m Q S I L'Q ri"I'm ty shattered by this theroad, low, she tot said. I made hot pretty 1 said in temptd, s Ding quite fast. t on his W10,15014 whole RnpPe p F REPOR'f ER atung e serday black eye contact but s w e1 said. "Ile investiga g C o suffered a e Rupp his ood est' are of can" el, wh Said they were s o£ the road' to just held Col t volhors e Rupp bruising, wick but d run m after she and d other bra didn't t mo e a v s id a lit an e questrian s which an alight r ploutedPe ��ive andh track, clnhad riding Della, who road. a the tot road —se by Kirby es fromth while speed. el said the driver's rid', y e R u n nel, on Collin&N c her talented young anely put down ck justl25 ntetr about t en orn- e to dth fiver and w P passen ssica was put dawn 'i were stru way `f u esday, friendM werest►vc had to be the road tier thns ,ides e on e stopP der a fun Kirby" ed an like andn`� of gouth the sides s ide road out on miner appal the out. on a rural earlier t caWolfe 5, is a Three-Day Rvent ger got euea at me something w s utdo Kess, owner obieaoad. week. uCl1;'recoun Ruppel, 2 £�e e- l a elistfor "Ile d �,xe9� overiai Symphony, but e red he riding Am e what c add s vehicle an ov e r asu f i L fan scene midis nthe r an dthe ledat ed ly, nanaadR F R1tP� year_oldb scene un dubbed o toRu ed 3 essica Canada g, cross co drove awa y, she truck times shoal Theresa Van �OVen a ffectiona tely of s elling h the promising i when a pickup tc trying discipline, which combines jumping O Cant• T ere the truck in the process o al as sm` y m d g and c kL a j p i t la e iii. at, Bnpuel spent sale westbound e 9th t e e Mountains pee. She el to get ut' or o hours and dre gupF w t he n he la was Linn Mitchell' gave Sus recd roar from abroken l,Oth 1111C ill Veterinfox months fieredinangacciden was the fay medication o hours t Dieted her ham fou nt for two mu she l in the d 1 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... Summer 2009 is published quarterly by ONTARIO EQUESTRIAN FEDERATION Largest circulated equine publication in Ontario! 9120 Lasko Street Suite 203. Richmond Hill. ON L49 3J9 1el: 905- 709 Fax: 905- 709 -1867 Tolltree: 1877- 441 -7112 Email: horseihorse.on.ca "Striding for Equine Excellence!' www. horse. on.ca On the Trail Road Safety is Critical by Bonnie Simpson, Equestrian Trail Advisor It is very difficult these days to find a safe road to ride on due to uneducated drivers and heavy traffic. In the past you could ride down a road and cars would move over or even stop to allow you to ride. However, most motorists don't know that horses still have the right of way according to the highway traffic act. Today's drivers are distracted by cell phones, GPS's, children and the hustle and bustle of busy lives. Riders need to become proactive when it comes to riding on the roads. I recommend that riders wear a florescent vest, reflective tape on the back of saddles and on the back of boots or use some bright orange cloth and make ankle wraps. The trick is to get the drivers to see you in hopes that they will slow down and move over. Also remember, when crossing the road in a group make sure to take your time and allow enough time for all to cross before riding on. Our hearts go out to OEF member Jessica Ruppel and Bella who suffered a tragic road accident. tr Page 50 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... October 30, 2008 ti( oh To: Mr. Jerry Ball Director of Transportation Environmental Services To: Oro Medonte Clerk, Treasurer Re: Line 4 Medonte Proposed Speed Reduction: 80 km to 60 km Dear Mr. Ball; 4641 Line 4 North, RR1 Hillsdale, Ontario LOL 1 VO I was recently given a copy of a letter dated October 29, 2008, written by Peter Eva Mudry opposing the proposed speed limit reduction for the 4 Line of Medonte. I own and operate "Copeland Hills Stables" located at the bottom of the hill on the 4 Concession. I supported Susan McKinnon's proposal to lower the speed limit but do not feel that the proposal was "horse driven" as stated by Mr. Mudry. The speed limit has not been an issue for 25 years due to the fact that the road was just recently paved. Since the road has been paved, the speed of traffic has increased significantly. The speed of traffic is a danger to people, children (including my own two), horses, dogs, etc. It concerns me to see neighbours at odds with each other over the speed limit. I believe a suitable alternative is to erect a caution sign, similar to the sign that exists on Rumney Road in this Township, warning vehicles about potential horses ahead. We were advised that this is not possible, as the township would have to assume legal liabilities It is a caution sign only, similar to other caution signs (ie: buses turning, curve ahead, steep hill ahead, etc.). I would think the Township may have legal liabilities in not erecting a sign after they were warned of a potential danger. The 4 Concession has a significant number of riders on it, due to the proximity to the Copeland Forest. As you are aware, the 35 kilometres of trails in the Copeland have caused it to be called one of the best riding locations in all of Ontario. There are several riding events held annually in the Copeland. They are attended by riders from my stable, as well as Whispering Winds Stables, who also use the 4 to access to the Copeland. Additionally, hikers and bicyclists use the 4 Concession for access to the Copeland Forest, as the 4 concession provides access over Highway 400. The only alternative route into the Copeland is Highway 93 (too busy) or Concession 6 (too far). Page 51 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... The alternative trail suggested by Mr. Mudry is not a viable route to the Copeland or to the Simcoe County Forest located at the bottom of Concession 4 (before the bridge over Highway 400). Mr. Pottage has kindly offered to allow us to use his fields, however they are not accessible in the winter, using them would involve the removal of several fences, and cause potential legal liabilities for Mr. Pottage (if a horse got caught in barbed wire or broke it's leg in a gopher hole). I pay for liability insurance to protect my assets from potential law suits, however it is not reasonable to expect Mr. Potter to assume these costs. Additionally, Mrs. McKinnon cannot access Mr. Potter's fields directly from her residence as Mr. Potter's residence is quite a bit further south than the McKinnon residence. We do wear orange vests (during hunting season), however they do not lessen the danger from a fast moving car or truck. Again, Mr. Mudry is correct is his assumption that most drivers slow when they see a horse and rider. The caution sign would warn drivers that there could be horses ahead prior to them coming over the rise of the hill and seeing the road ahead. I note that several of the persons signing Mr. Mudry's letter do not reside on Line 4 North (Darrell Hill, Cheryl Hill, and Kristen Hill). I am only aware of 4 residents on the letter (Peter and Eva Mudry and Harvey and Jake Hill). It is my belief that all other residents on the 4 Concession signed Sue McKinnon's original letter. I thank -you for your time and attention you have paid to this matter, and ask that you re- consider erecting a caution sign. I believe the sign would improve the safety of all users of the road walkers, bicyclists, horse and riders, joggers, etc. Sincerejl S andra ugh g Page 52 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... To: Mr. Jerry Ball Director of Transportation Environmental Services To: Oro Medonte Clerk, Treasurer Re: Line 4 Medonte Proposed Speed Reduction: 80 km to 60 km Dear Mr. Ball, Enclosed please find our position (as expressed in the enclosed f pages) objecting to the Proposed Speed Reduction: 80 km to 60 km on the 4 Line of Medonte (Oro- Medonte). I note several points: Peter Eva Mudry RR #1 Hillsdale, Ont. November 1, 2008 1) As you can see, our position has been supported by 33 people as evidenced by the enclosed two pages of signatures. 2) There was not enough room for all the signatures on the original document so we had to photocopy the last page (repeating it) in order to give all the additional people who object to having the speed limit lowered a place to sign! 3) All of the people who signed our enclosed document had a chance to review the earlier letter dated August 22, 2008 authored by (Mrs.) Susan McKinnon. Thus everyone who signed the enclosed document was made familiar with her (opposite) viewpoint- but they did not agree with her position. They all want no reduction in speed limit for on the 4 Line of Medonte. 4) We can provide information about all the people whose signatures are enclosed herewith on request. All people are from the immediate area and /or have used the 4 Line of Medonte extensively for many years. cerely, Peter Mudry No 0 5 1000 Page 53 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... To: Mr. Jerry Ball Director of Transportation Environmental Services To: Oro Medonte Clerk, Treasurer Re: Line 4 Medonte Proposed Speed Reduction: 80 km to 60 km Peter &Eva Mudry RR #1 Hillsdale, Ont. October 29, 2008 Dear Mr. Ball, We have been residents on Line 4 Medonte for almost 25 years. We do not support the proposed reduction in the speed limit for the 4 Line of Medonte, for reasons given below. First, I would like to apologize for my delay and explain my absence at the Council Meeting when this proposal was initially made. Mrs. Susan McKinnon (the Applicant) indicated to both my wife and I on separate occasions, that she would be bringing this matter before Oro Medonte Council Sept. 10. 2008. When we phoned the Oro Medonte Offices to leam how we too might address Council on this issue only then did we learn that Mrs. McKinnon had instead brought her proposal to Council September 3, 2008. Thus, by relying on Mrs. McKinnon's information, we were too late to attend and make our concerns known to Council in person. We realize that Mrs. McKinnon's request to reduce the speed limit is "horse driven". She had indicated to us that her young horse is 'skittish' when large trucks go by hence her Application to Council. Fair enough. Mrs. McKinnon has no children living with her. 1) Although we have no difficulty with Mrs. McKinnon's horses, this horse riding use of the roadway is a minimal use (perhaps 1% of total users We do not think that this very minimal use should dictate the speed limit for all others who use the roadway. Page 54 of 95 Agenda Item 9b) Report No. TES 2009 -30, Jerry Ball, Director of Transportati... 2) In the almost 25 years we have used this roadway, this speed limit has never once been an issue or a problem. It has become an issue only after Mrs. McKinnon began riding her horses on this newly -paved road. 3) I have taken walks, walked my dogs, and otherwise used this roadway for many years and have found that the other road users are invariably courteous, slowing down when passing any pedestrians or animals on the road. 4) We believe that the suggested Sneed Limit Reduction will Dose a danger to motorists in winter. This may sound unusual. However, there is a very large hill on the 4 Line. This hill is really another side of Mt. St. Louis, and although this side is not used as a ski slope, it is still very steep. To go up this hill in the winter, particularly on a heavy snow day (of which there are many) a vehicle should be doino 80 km/hr at the bottom of this hill if it hopes to reach the top of the hill. If vehicles are limited to 60 kmlhr on our road, it will frequently be impossible to reach the top of the hill on such snowy days. Then the vehicle is stopped on a very steep hill on the 4 Line of Medonte, in snowy and icy conditions. Very Dangerous. What does a driver then do? Back up? On a steep, snowy, icy hill? This is very dangerous to attempt! Does the driver then try to tum around? This is even MORE dangerous! If the driver tries to tum around he or she runs the risk that someone will come over the top of the hill in the opposite direction down this steep hill in snowy, icy conditions and be unable to stop. This could result in a horrible collision. 5) I have experimented with my own vehicle on this hill. In my vehicle, from a dead stop at the top of the hill in neutral the steepness of the hill itself causes the vehicle to reach 90 km/hr at the bottom of the hill. In winter, I hesitate to brake a vehicle more than I have to particularly down a steep, icy, snowy, hill in order to comply with a 60 km speed limit. It is an added danger for all concerned to have to brake that hard on a steep, snowy, icy hill. Page 55 of 95 Agenda Item # 9b) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... Suaaestions for alleviatina the Horse ridina problems motivatina the Application to reduce the existina screed limit: 6) Alternate Route: I have spoken to Mr. William Pottage who owns considerable property on the west side of the 0 Line. His property commences close to where Mrs. McKinnon's property and horse riding route start. His property then extends in the opposite direction all the way to the Simcoe County Forest where Mrs. McKinnon likes to ride her horses. He has indicated that he will arrange a route on the entire lenath of his oroperty for riding these horses. As the Pottage property runs all the way south to the Simcoe County Forest, this proposed alternate route would cover a large proportion of the distance to the Copeland Forest as well, should Mrs. McKinnon wish to ride there. Mr. Pottaae's 'alternate route' suaaestion has manv advantages: - The usual speed limit would be available for all other users of the roadway. - No horse 'skittishness", as the horse is no longer on the roadway. - No additional driving problems trying to get to the top of this steep hill in winter. - These horses are not usually ridden on the roadway in winter. Vehicle drivers would not have to drive a reduced speed limit year round. to accommodate only very occasional horse use, only in some seasons. - No horse excrement on the roadway. - Mrs. McKinnon would not have to use a horse trailer which is the usual way to arrive at a horse riding destination. Tj Enforcement. If the existing speed limit were enforced, presumably there would be few, if any, remaining issues. The avnGcatioMetter reouestinq the reduced speed limit states. "Excessive speed is definitely an issue. It is creating a very unsafe environment." For the very few drivers to which this applies, enforcement should solve the problem. Conversely, if there is no enforcement, how will a 60 kmlhr speed limit assist? Those who ignore "an 80" will then ignore "a 60". All other issues mentioned in the applicant's letter; school buses, slow . moving vehicles etc. - are common to all country roads in Ontario - and have been for decades. There is no need to reduce speed limits everywhere in Ontario because•of these common, everyday factors. Page 56 of 95 Agenda Item # 9b) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... 8) Horse riders could wear fluorescent vests. I have not yet seen the 4th Line horse riders wear such visible clothing. Were they to do so, this would enable vehicle drivers to see that there is an upcoming issue at a greater distance. Then the courtesy of these drivers (referred to in 3) above) - would alleviate any problems. 9) Signage. Posting a sign at the top of the hill, that there could be horses on the roadway, would warn vehicle drivers that their courtesy is again being asked for. We the undersigned, request that the speed limit on the 4th Line Medonte not be reduced. We ask that the status quo (80 km/hr) be maintained. We recognize that horses and their riders come and go - but that if the speed reduction application is granted for our road, we will be left with this permanently reduced speed limit. Dated at Medonte this 29th day of October 2008. Xir X t_/ X X x Page 57 of 95 Agenda Item # 9b) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... r- U 8) Horse riders could wear fluorescent vests. I have not yet seen the 0, Line horse riders wear such visible clothing. Were they to do so, this would enable vehicle drivers to see that there is an upcoming issue at a greater distance. Then the courtesy of these drivers (referred to in 3) above) - would alleviate any problems. 9) Signage. Posting a sign at the top of the hill, that there could be horses on the roadway, would warn vehicle drivers that their courtesy is again being asked for. We the undersigned, request that the speed limit on the 4"' Line Medonte not be reduced. We ask that the status quo (80 kmthr) be maintained. We recognize that horses and their riders come and go - but that if the speed reduction application is granted for our road, we will be left with this permanently reduced speed limit Dated at.Medonte this 29"' day of October 2008. x x x~ x x x X - x x~ x Page 58 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... (w4a~ 50A%tkW1e R EPORT Proud Heritage, Exciting Future Report No. DS 2009-058 To: Prepared By: Andria Leigh, Director of Development Services Motion # Meeting Date: September 16, 2009 Committee of the Whole Subject: Tammy Reynolds - Temporary Roll Request for Two Dwellings, R.M.S. File 010-004-16000 Concession 11, West Part of Lot 15 (formerly Oro), 1184 15/16 Side Road East RECOMMENDATION(S): Requires Actiono For Information Only It is recommended: 1. THAT Report No. DS 2009-058 be received and adopted. 2. THAT Council authorizes the request of Tammy Reynolds to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling to a maximum time period of one year. 3. AND THAT the Clerk bring forward the appropriate by-law authorizing the attached agreement to this effect. BACKGROUND: The subject property is approximately 30 acres (12 ha), and is located on the north side of the 15/16 Side Road East, just east of Line 10 North (See Attachment #1). There is an existing dwelling located on the property, which was constructed in approximately 1865. The applicant is proposing the construction of a new dwelling, and is requesting Council's permission (Attachment #2) to temporarily reside in the existing dwelling, which will be partially demolished after completion of the new home. The applicants have indicated their request to maintain a portion of the dwelling as an accessory building in compliance with the Zoning By-law provisions which will be reviewed further to determine compliance with planning and building provisions. The Township's Comprehensive Zoning By-law 97-95 only permits one dwelling per property, therefore permission is required in order to allow the new permit to be issued prior to the demolition of the existing dwelling. ANALYSIS: The Township has historically allowed owners to temporarily reside in existing dwellings or trailers and allow for a building permit to be issued for a new dwelling. This practice has been DEVELOPMENT SERVICES Report No. DS 2009-058 Meeting Date September 16, 2009 Page 1 of 7 Page 59 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... followed contrary to the Township's Zoning By-law, which only allows one dwelling per property and prohibits human habitation of a trailer (outside of licensed trailer parks). However, this is a reasonable compromise to assist owners in these hardship cases. A financial deposit and agreement (see Attachment #3) stipulating the terms of the approval will be required to be executed with the owners which ensures compliance after the new dwelling is complete. Council has granted one-year temporary permissions on other properties in the Township. FINANCIAL: A $20,000 security deposit is required prior to issuance of a building permit for the new dwelling/renovations to ensure removal of the trailer. POLICIES/LEGISLATION: Bill 124 - The Building Code Act The Planning Act CONSULTATIONS: Departmental Staff ATTACHMENTS: Attachment # 1 - Location Map Attachment # 2 - Reynolds Request to reside in Existing Dwelling Letter Attachment # 3 - Agreement CONCLUSION: Approval of the attached agreement to permit the landowner to reside in the existing dwelling for a maximum twelve month period while the new dwelling is being constructed is considered appropriate and should be authorized. Resp ctfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: DEVELOPMENT SERVICES Report No. DS 2009-058 C.A.O. Approval / Comments: Meeting Date September 16, 2009 Page 2 of 7 Page 60 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... ATTACHMENT 1: LOCATION MAP `v s ,f i C I SUBJECT LANDS t DEVELOPMENT SERVICES Report No. DS 2009-058 Meters Meeting Date September 16, 2009 Page 3 of 7 Page 61 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... ATTACHMENT 2: REYNOLD REQUEST SUBMISSION Hi Andria, Thank you for getting back to me. We are hoping to have a 12-month window from time of permit issuance to build and reside in our new dwelling. As I understand it, that time frame would also include the demolition of the existing dwelling? We live at 1184 on the 15/16 Sideroad in the existing residence on the property. We are planning to build a timber frame home on the same property but at a different location. It is our hope to live in our current dwelling while the new structure is being built. This is from what I gather what we need approval on? Further to the demolition of the existing building, it is our hopes that we can also keep a portion of the house as an office. The room in question is 16'x23.10' and the maximum height (ground to peak) is 14'(4.3m) and consists only of a fireplace/windows/door, no basement only concrete slab. I am not sure if this needs to be inserted into the bylaw or in your council report but I want to make sure that everything is in order. And yes, I am fully aware of the $20,000 security deposit for the demolition. If I am correct this can be supplied at time of permit application? So the next step is this will go to council and then someone will contact me if it has been approved and I come in to sign? We are hoping to have all our permits in place in order to build Spring 2010. Thank you so much for your assistance, I am really new to this and want to make sure I get it all right. Regards, Tammy Reynolds Reynolds Graphic Design 705.487.2833 www.revnoldsarar)hicdesian.com DEVELOPMENT SERVICES Report No. DS 2009-058 Meeting Date September 16, 2009 Page 4 of 7 Page 62 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... ATTACHMENT 3: AGREEMENT/DRAFT BY-LAW THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009- BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND TAMMY REYNOLDS TO ALLOW FOR TWO DWELLINGS WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement dated September 9, 2009, for a 12 month period from the date of building permit issuance, with Tammy Reynolds to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling at 1184 1 5/1 6 Side Road East, West Part of Lot 15, Concession 11 (Oro), Township of Oro-Medonte. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 23RD DAY OF SEPTEMBER, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS RD DAY OF SEPTEMBER, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin DEVELOPMENT SERVICES Report No. DS 2009-058 Meeting Date September 16, 2009 Page 5 of 7 Page 63 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... Schedule "A" to By-law No. 2009- AGREEMENT In consideration of receiving a building permit from the Township of Oro-Medonte, I, Tammy Reynolds, of the Township of Oro-Medonte (formerly Township of Oro) in the County of Simcoe, covenant and agree as follows: 1. That I am the registered owner of West Part of Lot 15, Concession 11 being more particularly described as 1184 15/15 Sideroad East. 2. That I have applied to the Council of the Corporation of the Township of Oro-Medonte for permission to temporarily reside in our existing dwelling on the above-mentioned lands, at the same time as a new dwelling is under construction on those same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That I hereby acknowledge that permission has been given by the Council of the Corporation of the Township of Oro-Medonte subject to the following provisions: a) That such permission is granted for the twelve month period from permit issuance or until completion of the proposed new dwelling, whichever is the lesser period of time; and b) That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing dwelling is to be removed within one month to the satisfaction of the Township's Chief Building Official; and c) That application to the Township of Oro-Medonte for a temporary use permit will be made forthwith (Fee $100.00). 4. That certified funds in the amount of $20,000.00 be retained by the Corporation of the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the Township. a) Failure to comply with the aforementioned conditions will result in the Corporation of the Township of Oro-Medonte redeeming the certified funds at its sole discretion. 5. That I hereby agree to the terms and conditions set out above. 6. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as may be necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as may be provided for. DEVELOPMENT SERVICES Report No. DS 2009-058 Meeting Date September 16, 2009 Page 6 of 7 Page 64 of 95 Agenda Item # 10a) - Report No. DS 2009-058, Andria Leigh, Director of Developmen... 7. 1 hereby covenant and agree to indemnify and save harmless the Township of Oro- Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Date Tammy Reynolds, Owner Mayor, H. S. Hughes Clerk, J. Douglas Irwin Witness DEVELOPMENT SERVICES Meeting Date September 16, 2009 Report No. DS 2009-058 Page 7 of 7 Page 65 of 95 Agenda Item # 10b) - Report No. DS 2009-057, Andria Leigh, Director of Developmen... "7ownshi-p of REPORT N Proud Heritage, Exciting Future Report No. To: Council DS2009-057 Meeting Date: Subject: Sept. 16/09 Building Division Proposed Capital Expenditure Roll RECOMMENDATION(S): Requires Action It is recommended that: Prepared By: Kim Allen Motion # R.M.S. File For Information Only 1. That Council receive report # DS2009-57 for information BACKGROUND: The Building Division would like to request that Council consider a capital expenditure for the proposed purchase of 2 computer tablets, 2 printers and related accessories. ANALYSIS: The building division would like to purchase the above noted equipment to be used by the inspectors out in the field. Through the use of the tablets and printers the following benefits will be realized. 1. Consistent clear reports for the customer and our files 2. Time savings: Scanning of hand written files to Baker System will no longer be required. 3. Onsite access to files i.e. Authority Approvals, Minor Variance Etc. 4. The tablets would be used as the inspector's desk top computer when they are working in the office. This eliminates the need for two separate computers for each inspector. 5. Printing costs for our current report sheets will be eliminated Development Services Meeting Date Sept 16/09 Report No. DS2009-057 Page 1 of 3 Page 66 of 95 Agenda Item # 10b) - Report No. DS 2009-057, Andria Leigh, Director of Developmen... The purchase of this equipment will help improve the way we do business and realize cost savings at the same time. FINANCIAL: (2) Computer Tablets $ 8,000.00 (2)Portable Printers $ 2,000.00 $ 10,000.00 POLICIES/LEGISLATION: CONSULTATIONS: ATTACHMENTS: CONCLUSION: Respectfully submitted: Kim Allen Chief Building Official SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Report No. DS2009-057 Meeting Date Sept 16/09 Page 2 of 3 Page 67 of 95 Agenda Item # 10b) - Report No. DS 2009-057, Andria Leigh, Director of Developmen... 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You can work in portrait or landscape orientation and adjust the viewing angle from 90 to 180. Use it in a desktop environment or in arm mounts, wall mounts, medical carts, or vehicle mounts. AC Power Pack included. The LE Series Bump Case is designed to protect your LE-Series Tablet PC from life's every day bumps and scratches. This ultra-lightweight case supports the new WWAN antenna on the LE1700 and is also backwards compatible with the LE1600. It adds minimal weight or bulk to the tablet and is ideal for field sales, insurance adjusters, field service technicians, 6 construction managers, or anyone who desires lightweight protection during use. The bump case includes a handle, hand-strap and easel making it the perfect companion for your LE-Series Tablet PC. If you work for extended periods of time away from an AC or DC power source, the slim Extended Battery Is for you. Work up to a full day, with minimal impact to size and weight (only adds 4.5mm to tablet thickness!). Hot Swappable - No need to suspend the tablet to change out batteries. Best of all, you can use both the Standard Battery and Extended Battery simultaneously, providing the ability to hot swap when more power is required. Spend less time charging your tablet and more time using it! Depends on conditions, settings and usage patterns. Filbitron Marketing Group Leslie Jaffray fjaffray@filbitron.com Page 68 of 95 Agenda Item # 10b) - Report No. DS 2009-057, Andria Leigh, Director of Developmen... Filbitron Marketing Group Leslie Jaffray ljaffray@filbitron.com Page 69 of 95 Agenda Item # 10c) - Andria Leigh, Director of Development Services, corresponden... SENT BY FACSIMILE Township of Oro-Medonte ! 148 Line 7 South 4eev[ Oro, ON LOL 2X0 SEP 15 2009 O Attention: Mayor and Council rOw S~PTE RE: Moss Developments Ltd. Oro Township Subdivision AND RE: Requirements to resister the Subdivision This letter is further to our telephone conversation with respect to the above matter. As we discussed Moss Developments Ltd. would like the approval of the Township to post the security by way of letter of credit for its subdivision in two instalments. When the project was originally conceived, several errors were made with respect to the budget of the project. At that time the undersigned were not actively involved in the project being only a silent partner. As a result of the default of our partners we took over the project in February, 2008. At that time we discovered a number of significant errors in the Project. These errors have resulted in long delays in completing the Project and registration of the subdivision. Of course and as you are no doubt aware and can appreciate the recession had devastating effect on our efforts to finance and complete the Project. Despite these difficulties we eventually refinanced the project and brought it to the point where we can complete the Project. We have the necessary funds in place, if the value of the required letters of credit is not considered. Since we first began operating the Project, we had been doing so under the mistaken impression that once we put down the first coat of asphalt, the required Letter of Credit would be $170,000, and had been budgeting accordingly. As well, we had consciously been working to extend our purchase agreements with those individuals who had pre-bought, until September 1" 2009 because this was the date which we were told we would finish the first coat asphalt, and thus be able to register the subdivision. When we were advised that we are required to post $338,000 of letters of credit we were surprised. We had only budgeted half this amount. Accordingly we are faced with a situation where we are being forced to delay the registration of the subdivision until we post these required Letters of Credit. This, in turn, is causing us to risk losing all of our presales, as well as delaying the start of the two year maintenance period. Page 70 of 95 Agenda Item # 10c) - Andria Leigh, Director of Development Services, corresponden... What we would like to request is the ability to register the subdivision by putting in place one letter of credit as soon as possible in the amount of $150,000, and then, 60- 90 days thereafter, increase the amount of the letter of credit if such increase is required, based on the work left to complete based on the formula set out in the subdivision agreement. To summarize, we have worked very hard to keep this project alive, and we will continue to do so. We would truly appreciate any help you could give us with respect to this matter. Please treat our request as urgent. If you wish to discuss this matter please don't hesitate to contact the undersigned. We look forward to hearing form you and to a positive reply to our request. Kind Regards, Moss Developments Ltd. Per: Noah Murad Director Page 71 of 95 Agenda Item # 10c) - Andria Leigh, Director of Development Services, corresponden... LETTER OF CREDIT VALUE FOR COUNTRY LANE ESTATES TOWNSHIP OF ORO-MEDONTE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS, The following list summarizes the cost estimate of the major works but is not necessarily inclusive: Original Remaining Completed Outstanding Work Work A) Roadway construction complete including clearing and grubbing, excavation, granular road base materials, concrete curb and gutter, and two lifts of asphalt $361,657.50 $101,175.00 $260,482.50 B) Storm Drainage works complete including storm sewers, headwalls,culverts, detention pond and siltation and erosion control devices $241,062.65 $61,927.40 $179,135.25 C) Miscellaneous items such as street name regulatory signs and fencing $35,570.00 $34,370.00 $1,200.00 D) Electrical Supply including street lights, control panels and duct crossings $40,000.00 $13,970.00 $26,030.00 E) Fire Reservoir works... $35,000.00 $35,000.00 $0.00 SUB-TOTAL $713,290.15 $246,442.40 $456,847.75 F) 10% Allowance for Engineering and Supervision $71,329.02 $24,644.24 $46,684.78 TOTAL $784,619.17 $271,086.64 $513,532.53 5% GST $39,230.96 $13,554.33 $25,676.63 TOTAL COST $823,850.12 $284,640.97 $539,209.15 LETTER OF CREDIT RETAINED D Remaining Outstanding Work $284,640.97 D 10% of Completed Work $5,920.92 RETAINED BY TOWNSHIP $$38,561.89 File #12-89167-51 Page 72 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Taunshi, of REPORT Report No. RC2009-18 Meeting Date: September 16, 2009 Roll Proud Heritage, Exciting Future To: Committee of the Whole Prepared By: Shawn Binns Subject: 2009 Township of Oro-Medonte Accessibility Plan RECOMMENDATION(S): Requires Action X❑ Motion # R.M.S. File For Information Only It is recommended that: 1. Report RC2009-18 be received and adopted 2. The Township of Oro-Medonte Accessibility Plan (Appendix 1) be approved for submission and implementation as required by the Province's Accessibility for Ontarians with Disabilities Act, 2005 (AODA) 3. The recommendations outlined in the 2009 Accessibility Plan be included for Councils consideration in 2010 capital and operating budget deliberations BACKGROUND: The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is provincial legislation that requires public, private and voluntary sectors to comply with accessibility standards. The legislation also requires municipalities to prepare, and make public, annual accessibility plans. These plans must document how barriers will be identified and removed from all Township services, and provide a status report on initiatives of the previous year. ANALYSIS: The Township Accessibility Plan 2009 is both a report on actions taken in 2009 and a plan for 2010 and beyond, describing accessibility projects and multi-year initiatives. The report satisfies the provincial requirements, however more importantly, it speaks to residents and visitors with disabilities about the Township's commitment to remove barriers that limit their participation in the Township. The Accessibility Plan is a public document directed to Council and to the community at large. Recreation and Community Services Report No. RC2009-18 September 16, 2009 Page 1 of 3 Page 73 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... FINANCIAL: There are no financial implications from the adoption of this report. Any financial impact arising from annual plans will be integrated with Council's consideration of the capital and operating budget. POLICIES/LEGISLATION: Leaislative Requirements The AODA was enacted to achieve an accessible province by the year 2025. This legislation applies to private, public, and voluntary sectors. It mandates accessibility of goods, services, facilities, accommodation, employment, buildings, structures, and premises. It sets forward a process of developing and regulating provincial accessibility standards in the areas of customer service, information and communications, the built environment, and employment, as well as sector-specific groups, such as transportation. The AODA also requires municipalities to work with the community of people with disabilities in planning and monitoring accessibility work. The Accessible Customer Services Standards Regulations, Ontario Regulation 429/07, became effective January 1, 2008 requiring municipalities to reach full compliance by January 1, 2010. This is the first of five accessibility standards to be regulated and applies to all services, whether provided in person, by phone, mail or electronically. The standard contains specific obligations requiring new policies, procedures and practices, training, documentation and reporting. With respect to training, the standard mandates accessibility training for all employees who deal with the public and/or are involved in policy development, which includes approximately 80 staff and 200 volunteers. The Township is required to submit an updated Accessibility Plan to the Ministry of Community and Social Services by September 30th each year and the Council approved plan is posted on the Township's website. CONSULTATIONS: • Accessibility Advisory Committee • Senior Management Team Recreation and Community Services September 16, 2009 Report No. RC2009-18 Page 2 of 3 Page 74 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... CONCLUSION: The 2009 Accessibility Plan builds on previous accessibility plans and proposes that efforts continue in making improvements throughout infrastructure, services, programs and policies to remove barriers. The plan also addresses the legislative requirements for the Accessibility Standards for Customer Service. The Township will need to continue to monitor accessibility standards and monitor its policies and services accordingly. Respectfully submitted, Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: Recreation and Community Services Report No. RC2009-18 C.A.O. Approval / Comments: September 16, 2009 Page 3 of 3 Page 75 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... lowof Proud Heritage, Exciting Future 2009 ACCESSIBILITY PLAN 2009 Accessibility Plan Township of Oro-Medonte Page 1 of 14 Page 76 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Table of Contents (Page ) Executive Summary 3 Objectives of the Plan 4 Municipality 4 The Accessibility Advisory Committee 5 Barriers 6 Customer Service Standard 7 Information and Communication 8 Built Environment 8 Employment 8 Transportation 9 Barrier Identification Methodology 9 Recent Initiatives 9 Council Commitment to Accessibility Planning 10 Consultation Activities 10 Review and Monitoring Process 11 Communication of the Plan 11 Schedule 1 12 2009 Accessibility Plan Township of Oro-Medonte Page 2 of 14 Page 77 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Executive Summarv The purpose of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is to achieve accessibility with respect to goods, services, facilities, employment, buildings, structures and premises by January 1, 2025. The AODA consists of the following accessibility standards: Customer Service, Information and Communication, Employment, Built Environment, and Transportation. All standards, with the exception of Transportation, apply to the Corporation of the Township of Oro-Medonte (the Township). The Transportation standard will only apply to organizations that are in the business of providing passenger transportation services in the public and private sector. The AODA was developed to assist organizations in both the public and private sector in identifying barriers to accessibility. Even though the AODA received Royal Assent on June 13, 2005 and is now the law, the planning requirements of the Ontarians with Disabilities Act, 2001 (ODA) remain in force until the Act is repealed. Under the ODA, all municipalities have a legal obligation to prepare annual accessibility plans. The ODA specifies that municipalities must consult with people with disabilities in preparing their accessibility plans. Municipalities of 10,000 or more residents are required to establish local accessibility advisory committees, and a majority of their members must be people with disabilities. These municipalities must consult with the committees as they prepare their plans. This document represents an accessibility plan for the 2009 year as prepared by Township staff in consultation with the Township's Accessibility Advisory Committee (AAC). The Accessibility Plan describes the measures the Township has taken in the past, and the measures that the Township will take in the future to identify, remove and prevent barriers to people with disabilities who use the facilities and services of the Township. The Township is required to submit an updated Accessibility Plan to the Ministry of Community and Social Services by September 30th each year and the Council approved plan is posted on the Township's website. The Corporation of the Township of Oro-Medonte is committed to the identification and removal of barriers, as well as the prevention of new barriers, for persons with disabilities in the year ahead. With continued association with the AAC and staff, the Township can improve equal access to the Township's goods and services for people with disabilities. 2009 Accessibility Plan Township of Oro-Medonte Page 3 of 14 Page 78 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Obiectives of the Accessibilitv Plan The objectives of the AAP are to: 1) Review previous efforts to identify, remove and prevent barrier to people with disabilities (Recent Initiatives). 2) Describe the process that the Township will use to identify, remove and prevent barriers to people with disabilities in the future. 3) List the facilities, policies, procedures, practices, and services that the Township will review in the coming year to identify barriers to people with disabilities. 4) Account of the measures that the Township will take in the coming year to identify, remove, and prevent barriers to people with disabilities (listed in priority) and in conjunction with the Accessible Customer Service Standard's requirements. 5) Identify the means in which the Township will make the accessibility plan available to the public. Municipality The Township of Oro-Medonte 148 Line 7 South P.O. Box 100 Oro, ON LOL 2X0 (705) 487-2171 Oro-Medonte is a diverse and beautiful community with a central location in Ontario. A community with a population of 20,031, Oro-Medonte covers a land area of 61,000 hectares, stretching from the westerly border with Barrie, the southerly border with Lake Simcoe, the easterly border with Orillia and Severn Township and the northerly border shared with Tay and also Severn Townships. Oro-Medonte prime location provides residents and visitors alike with the riches of rural life and the convenience of a short drive to Barrie, Orillia and the Greater Toronto Area. Oro-Medonte is accessible by: - Provincial Highways 11, 12 and 400 and County of Simcoe road systems - The Lake Simcoe Regional Airport operated by the municipalities of Oro- Medonte and Barrie is located in Oro-Medonte The Canadian Pacific Rail line, which passes through the Township of Oro-Medonte as it travels from Toronto to Vancouver. The Lake Country Oro-Medonte Rail Trail between Barrie and Orillia Lake Simcoe, which borders the Township to the South. 2009 Accessibility Plan Township of Oro-Medonte Page 4 of 14 Page 79 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Oro-Medonte's natural beauty, strategic location, excellent quality of life and progressive municipal government have made us one of the fastest growing rural, family-oriented municipalities in Ontario. Oro-Medonte has a very large land base and contains within it many settlement areas. These the following is a list of the settlement areas in Oro-Medonte: Craighurst East Oro Edgar Forest Home Guthrie Hawkestone Horseshoe Valley Jarratt Moonstone Oro Station Prices Corners Rugby Shanty Bay Sugar Bush Warminster The Accessibilitv Advisorv Committee The AODA commands that municipalities with populations greater than 10,000, including the Township, form an Accessibility Advisory Committee (AAC). The AAC must be made up of at least 51 % of persons with disabilities. The committee's role is to develop and prepare an Annual Accessibility Plan (AAP). The Township is required to submit this Accessibility Plan to the Ministry of Community and Social Services, Accessibility Directorate by September 30 of each year. These plans must be made available to the public. Annual Accessibility Plans identify which action the Township used in the past year as well as future plans to identify, remove and prevent barriers confronting people with disabilities. Additionally, the AAC must: a) advise council about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice; b) review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects; and c) perform all other functions that are specified in the regulations. 2005, c. 11, s. 29(4). (Source: Accessibility for Ontarians with Disabilities Act, 2005, S.O.2005, c.1 1,s.28). The AODA defines the role of the AAC as to advise Township Council on the requirements and the implementation of the AODA standards and the preparation of the AODA standards reports. The Township will have to file its first accessibility report concerning the Accessible Customer Service Standard in January 2010. 2009 Accessibility Plan Township of Oro-Medonte Page 5 of 14 Page 80 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Accessibility Advisorv Committee Members Councillor Dwight Evans Chairperson Bonnie MacDougall Resident Glen Taber Resident Shirley Paterson (Dmytruk) Resident Shawn Binns Director, Recreation and Community Services Marie Brisette Committee Coordinator Barriers A "barrier" is anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, and architectural barrier, an informational or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice. An example of each type of barrier is shown below: Barrier Type Example Physical A door knob that cannot be operated by a person with limited upper- body mobility and strength. Architectural A hallway or door that is too narrow for a wheelchair or scooter. Informational Typefaces (fonts) that are too small to be read by a person with low vision. Communicational A website that is not accessible to people who are blind. A person who talks loudly when addressing a person who is deaf. Attitudinal A receptionist who ignores a customer in a wheelchair. Technological A paper tray on a laser printer that requires two strong hands to open. Policy/Practice A practice of announcing important messages over an intercom that people with hearing impairments cannot hear clearly. 2009 Accessibility Plan Township of Oro-Medonte Page 6 of 14 Page 81 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Customer Service Standard The Accessible Customer Service Standard regulations were approved by the Lieutenant-Governor and came into force on January 1, 2008. The Accessibility Standards for Customer Service, Ontario Regulation 429/07 requires that the Township establish policies, procedures and practices on the provision of goods and services to people with disabilities. Additionally, all staff (including volunteers and other third parties who work on behalf of the Township) must have mandatory customer service training about the provision of the Township's goods and/or services to persons with disabilities. Every person who participates in the development of the Township's policies, practices and procedures governing the provision of goods or services to members of the public or other third parties must receive customer service training as well. The following is a summary of the fourteen (14) requirements of the Accessible Customer Service Standard for the Township (Source: Accessible Customer Service Standard, Ontario Regulation 429/07, p. 12 - 13): The following requirements of the customer service standard apply to all providers that are covered by the standard. If you are a provider, you must: 1. Establish policies, practices and procedures on providing goods or services to people with disabilities. 2. Set a policy on allowing people to use their own personal assistive devices to access goods and services and about any other measures the Township offers (assistive devices, services, or methods) to enable them to access your goods and use your services. 3. Use reasonable efforts to ensure that policies, practices and procedures are consistent with the core principles of independence, dignity, integration and equality of opportunity. 4. Communicate with a person with a disability in a manner that takes into account his or her disability. 5. Train staff, volunteers, contractors and any other people who interact with the public or other third parties on your behalf on a number of topics as outlined in the customer service standard. 6. Train staff, volunteers, contractors and any other people who are involved in developing your policies, practices and procedures on the provision of goods or services on a number of topics as outlined in the customer service standard. 7. Allow people with disabilities to be accompanied by their guide dog or service animal in those areas of the premises you own or operate that are open to the public, unless the animal is excluded by another law. If a service animal is excluded by law, use other measures to provide services to the person with a disability. 8. Permit people with disabilities who use a support person to bring that person with them while accessing goods or services in premises open to the public or third parties. 2009 Accessibility Plan Township of Oro-Medonte Page 7 of 14 Page 82 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... 9. Where admission fees are charged, provide notice ahead of time on what admission, if any, would be charged for a support person of a person with a disability. 10. Provide notice when facilities or services that people with disabilities rely on to access or use goods or services are temporarily disrupted. 11. Establish a process for people to provide feedback on how you provide goods or services to people with disabilities and how you will respond to any feedback and take action on any complaints. Make the information about your feedback process readily available to the public. Public Sector organizations must also: 1. Document in writing all policies, practices and procedures for providing accessible customer service and meet other document requirements set out in the standard. 2. Notify customers that documents required under the customer service standard are available upon request. 3. When giving documents required under the customer service standard to a person with a disability, provide the information in a format that takes into account the person's disability. The Township must be in compliance with the Accessible Customer Service Regulations by or before January 1, 2010. Other Standards Reauired By the AODA Information and Communication: The Information and Communication Standard includes information processing and communication and could include publications such as brochures, ads, reports, software applications and web sites. Currently, the Information and Communication Standards Development Committee (IC-SDC) are reviewing the initial proposed Information and Communication Standard. This standard is estimated to be legislated by the summer of 2009. Built Environment: The Built Environment Standard will address all elements of the built environment in both indoor and outdoor spaces including access, egress, circulation, parking, signage, and security. This standard is in the process of being developed and is estimated to be legislated by late 2009. Employment: The Employment Standard will address accessibility issues regarding the hiring and retaining of employees such as employment practices, policies and processes that exclude people with disabilities from getting and maintaining employment. Barriers include: interview practices, inaccessible workstations and workplace practices, policies 2009 Accessibility Plan Township of Oro-Medonte Page 8 of 14 Page 83 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... and training. The Employment Standard is in the process of being developed and is estimated to be legislated by late 2009. Transoortation: The Transportation Standard is a sector-specific standard. This standard will apply only to organizations that are in the business of providing passenger transportation services in the public and private sector, e.g. fixed route and public transit services, taxi services and school transportation. This standard is in the process of being developed and is estimated to be legislated by the summer of 2009. The standards will be created for the purpose of identifying, removing and preventing barriers to persons with disabilities. Persons with disabilities and representatives of government, industries and sectors of the economy will be involved in the development of standards. The development of accessibility standards and adherence to them will be in stages. Unlike the ODA requirements, the AODA Standards will apply to public, broader public and private sectors of Ontario. As the Township is a government organization, it is required to file accessibility reports to the province, based on the requirements of each standard. Barrier Identification Methodoloov - In 2009 AECOM Canada Architects Ltd. conducted building condition audits on the Oro-Medonte Community Arena and the eight municipally owned community halls. The audits which formed part of the Strategic Facility Plan reviewed the facilities and provided recommendations, cost estimates and phasing for enhanced accessibility to these facilities. The recommendations coupled with the facility assessments conducted by the AAC in 2008 plan and recommendations for policies have been compiled to provide prioritization (Schedule 1). Priority A - within 12 months Priority B - 1 - 2 Years Priority C - 3 - 5 Years Recent Initiatives • Township Offices - Fully Accessible Customer Service Area and Accessible Washrooms • 5 staff trained as Accessibility Standards for Customer Service training facilitators • Completion of building condition audits which provided accessibility recommendations on Township Community Halls and Oro-Medonte Community Arena and development of the Draft Strategic Facility Plan • Customer Service Survey conducted throughout the Township to determine levels of service and identify and service barriers • Development of fully accessible playground concept and recreation area for Buffalo Springs Development in partnership with developer • Introduction of revised policies and procedures for inclusion in Recreation programs and Summer Camps, associated staff training • Accessibility Customer Service draft policies and procedure developed 2009 Accessibility Plan Township of Oro-Medonte Page 9 of 14 Page 84 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Establishment of Accessibility reserve fund to assist in funding facility accessibility upgrades Accessibility Advisory Committee participation in a number of workshops and training including: Simcoe County Accessibility Network Symposium A. M. C. T O - Accessibility Workshop - Accessibility Standards for Customer Service S.C.A.P.D - Workshop Council Commitment to Accessibilitv Planninq People with disabilities represent a significant and growing part of our population. According to Statistics Canada, 1.85 million people in Ontario have disabilities which represent 15.5% of Ontario's population. Disability tends to increase with age. In two decades it is estimated that 20% of the population with have disabilities. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on the future prosperity in Ontario. Improving accessibility is a shared responsibility. The ODA and the AODA require that the provincial and municipal governments and key public sector organizations review their policies, programs and services through the development of annual accessibility plans. Municipal government play a crucial role in the planning and development of our communities: in their streets, parks, public transit, libraries, social housing, ambulance services, public buildings and elections. Responsibilities, which include enforcing the barrier-free access requirements of the Ontario Building Code and implementing key accessibility considerations under the ODA and AODA, are crucial to realizing a vision of local communities that improve accessibility and mobility for their residents. The ODA and AODA builds on relationships and practices which currently exist among councilors, planners, builders and community groups to make municipalities more accessible to people with disabilities. The new legislative requirements provides standards that all organizations in the private and public sector, including the Township of Oro-Medonte, must follow to ensure that existing barriers for people with disabilities are removed over time and that no new barriers are created. Improving accessibility is a shared responsibility and the Township of Oro-Medonte wishes to demonstrate leadership in working with people with disabilities to create innovative approaches and solutions for an accessible community. Council appointed an Accessibility Advisory Committee to commence work on an Accessibility Plan for the Township of Oro-Medonte. 2009 Accessibility Plan Township of Oro-Medonte Page 10 of 14 Page 85 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Consultation Activities Input on this plan has been received from municipal staff and the members of the Accessibility Advisory Committee (AAC) Review and Monitorina Process Following the approval of the Accessibility Plan, staff will monitor the progress on the actions required in the plan, and will be reviewed as a reoccurring agenda item for the AAC. Minutes from the AAC are forwarded to Council, for review The plan will be updated on an annual basis, in consultation with the AAC and presented to Council for approval. Communication of the Plan Copies of this plan will be made available upon request from the Township office and on the Township website at www.oro-medonte.ca. Should a Braille copy be requested, the CNIB will be contacted to determine if the plan can be translated. As an alternative, an audio copy may be made available. Notice will also be placed in the Recreation and Community Brochure Seasonally on the availability of this plan. Key contact for this plan: Shawn Binns Director, Recreation and Community Services 148 Line 7 South Oro, On LOL 2X0 (705)487-2171 sbinns @ oro-medonte.ca 2009 Accessibility Plan Township of Oro-Medonte Page 11 of 14 Page 86 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... SCHEDULE "1" 2009 ACCESSIBILITY PLAN - TOWNSHIP OF ORO-MEDONTE Recommendation Priori Notes POLICIES Accessible Customer Service A Training provided to staff and Volunteers Accessible Customer Service A policies prepared, implemented, and incorporated into training Employment Standard B Review and revise policies in accordance with legislation once approved Built Environment Standard B Review and revise policies in accordance with legislation once approved Development Standards B Review and revise Review standards in conjunction with built environment Develop facility accessibility B Upon Development audit checklist Standards Completion Information and Communication B Review and revise standard policies in accordance with legislation once approved Oro-Medonte Community Arena Include enhanced signage A for designated parking spaces and access to elevator Barrier Free Dressing Room C Review based on Facility Plan and whether or not a new facility be constructed Review "New" Facility A To be done by AAC conceptual plan for appropriate layout AAC and Design Incorporate Built Env. Standards B Team in further detailed design of a new facility if this direction is taken 2009 Accessibility Plan Township of Oro-Medonte Page 12 of 14 Page 87 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Hawkestone Hall Designate parking area and provide signaqe Paint nosings on stairs Provide Exterior Lighting Lower Mirrors in bathrooms Barrier free power operator on front door Provide lift to basement Jarratt Hall Designate parking area and provide signage Eliminate drop between kitchen area and concrete floor Include Modifications to ramp to Meet current OBC and provide a power door operator Improve transitions to ramp Washrooms - Lower counters and change hardware Eady Community Hall Designate parking spaces and provide signage Modify Ramp to meet current OBC Include Ramp to stage Modify counters and cabinetry In basement Power operator installed on front Door Provide lift to basement Old Town Hall Designate parking spaces and provide signage Include signage indicating ramp At rear of facility Modify Ramp to comply to Current OBC and add power Operator 2009 Accessibility Plan Township of Oro-Medonte A IA A I Complete IA B C A B C IA B I A C Review based on degree of facility use Review based on degree of facility use Complete Complete C Review based on degree of facility use C Review based on degree of facility use C C Review based on degree of facility use A A C Review based on degree of facility use Page 13 of 14 Page 88 of 95 Agenda Item # 12a) - Report No. RC 2009-18, Shawn Binns, Director of Recreation a... Edgar Community Hall Designate parking spaces and provide signaqe Provide hard surface from stalls To ramp Enhance bathroom to be Accessible Include power operator to exterior Door Carley Community Hall Exterior ramp and power operator installed Replace two bathroom stalls with accessible bathroom Craighurst Community Hall Provide a barrier free portable Water dispensing system In the washroom for hand washing Provide modifications to ramp And install power operator Oro-Medonte Administration Office Re-paint designated stalls and provide Signage Provide for accessible curbing at rear of Facility Lower Counters for Accessible Service Increase widths of washroom entrances Lower counters and hardware in bathrooms Include power door operator on bathrooms Outdoor Spaces AAC to review regional and township Classification of park 2009 Accessibility Plan Township of Oro-Medonte A C Review based on degree of facility use C Review based on degree of facility use C Review based on degree of facility use C Review based on degree of facility use C Review based on degree of facility use *review heritage designation B C B B A A B A B Review based on degree of facility use I Completed Completed Completed Page 14 of 14 Page 89 of 95 Agenda Item # 12b) - Report No. RC 2009-19, Shawn Binns, Director of Recreation a... lowrrsh' of REPORT Proud Heritage, Exciting Future Report No. To: Committee of the Whole Prepared By: RC2009-19 Shawn Binns Meeting Date: Subject: Recreation and Motion # September 16, 2009 Community Services Brochure Roll R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report RC2009-19 be received and adopted 2. The draft agreement for the production of the Recreation and Community Services Brochure with the Oro-Medonte Chamber of Commerce be approved 3. That the Clerk bring forward the required By-Law for Council's consideration BACKGROUND: The Recreation and Community Services Department has been producing a Recreation and Community Services Brochure since 2002. In 2007 the format of the brochure changed to a 8.5" x 11" mini-tab format with a glossy cover. The distribution method also changed from being delivered by Osprey Media to delivery by Canada Post. The seasonal brochure is produced (12,000 copies) quarterly with Spring/Summer, Fall and Winter issues and is delivered to approximately 8,000 homes in the Township, with other copies distributed through community facilities. ANALYSIS: The guide has been historically produced by the Orillia Packet and Times. Upon review and discussion with the Oro-Medonte Chamber of Commerce and Reynolds Graphic Design, it was felt that the guide could be produced through a partnership which would provide additional benefits to Oro-Medonte businesses and the Chamber of Commerce. Local businesses would benefit by having an opportunity for inexpensive local marketing opportunity and increased promotion through the Chamber of Commerce. The Chamber of Commerce would be responsible for the advertising sales and would generate the associated revenues. Reynolds Graphic Design will provide assistance in the production and layout of the brochure, with the printing of the guide being contracted out through the Chamber. The additional revenues would enable the Chamber to further advance their strategic plan, thus further assisting local business. Recreation and Community Services September 16, 2009 Report No. RC2009-18 Page 1 of 2 Page 90 of 95 Agenda Item # 12b) - Report No. RC 2009-19, Shawn Binns, Director of Recreation a... A partnership for Arena advertising has been in place with the Chamber of Commerce for the past two years and has been quite successful. The draft agreement (Attached #1) outlines the specifications of the guide, individual responsibilities and the proposed fee structure. The agreement has been approved by the Oro-Medonte Chamber of Commerce Board of Directors. The proposed partnership arrangement emulates the current agreement with the Packet and Times. FINANCIAL: There is no impact to the operating budget. Funding for the production of the brochure is allocated in the Recreation and Community Services operating budget. CONSULTATIONS: • Oro-Medonte Chamber of Commerce • Recreation Technical Support Group • Corporate Communications Specialist CONCLUSION: The proposed partnership with the Chamber of Commerce for the production of the Recreation and Community Services brochure will enable the Township to enhance this publication while at the same time providing benefits to local business and the Oro- Medonte Chamber of Commerce. Respectfully submitted, Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: Recreation and Community Services Report No. RC2009-18 C.A.O. Approval / Comments: September 16, 2009 Page 2 of 2 Page 91 of 95 Agenda Item # 12b) - Report No. RC 2009-19, Shawn Binns, Director of Recreation a... CONTRACT between THE TOWNSHIP OF ORO-MEDONTE (hereinafter referred to as "the Township") OF THE FIRST PART And THE ORO-MEDONTE CHAMBER OF COMMERCE (hereinafter referred to as "the Contractor") ON THE SECOND PART THIS AGREEMENT WITNESSETH THAT, in consideration of the mutual covenants and agreements herein contained and subject to the terms and conditions hereinafter set out, the parties hereto covenant and agree as follows: The contractor will provide the following services: 1. The production and printing of 3 seasonal issues of the Recreation and Community Services brochure. One for the winter, spring/summer and fall 2010 sessions respectively. 2. The guide will be printed with the following specifications: • Format: Halftab • Files supplied: as PDFs • Bleeds: Yes • Stocks: Text - 301b standard newsprint and Cover - 701b coated • Colour: all process • Page size: stitched and trimmed to 8 1/8" x 10 5/8" • Folding: same as page size • Delivery: 32 pages of content plus 4 page cover, 12,000 copies 3. The graphic design and production of all 3 issues; including cover art, formatting and inclusion of any required graphics and images. 4. Delivery of the guide to the Post Office located at 2921 HWY 11 N ORO ON LOL 2X0 by the following deadlines: • Winter Guide: November 23, 2009 • Spring/Summer Guide: February 15, 2010 • Fall Guide: August 9, 2010 5. The allotment and selling of advertisement space within each issue, the collection of said fees and the associated revenue generated as a result. The township will provide: 1. Brochure content in text format and any pictures to be included. 2. A copy of the last guide as a graphic file for reference. Page 92 of 95 Agenda Item # 12b) - Report No. RC 2009-19, Shawn Binns, Director of Recreation a... 3. $1,800.00 per seasonal issue as payment to the contractor. 4. Additional pages will be paid for by the Township of Oro-Medonte at the rate charged by the printer. 5. The Township will have the final approval of guide content prior to it being sent to the printer. 6. A maximum of 24 pages allotted as advertisement space the dimensions of which are 2" x 7 5116" as well as the inside cover front and back and exterior back cover. Termination Upon Notice Without Cause Either party shall have the right to terminate this Agreement, in whole or in part, without liability, upon: 1. Completion of this agreement. 2. Terms agreed upon by both parties. Termination Upon Notice With Cause The Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to The Contractor if: (a) The Contractor is in breach of, or attempts to breach, any of its obligations under this Agreement or Recreation and Community Policies and Procedures; (b) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation Upon the termination of this agreement, the Contractor will return to the Township any and all data, manuals, notes, records, plans or other documents held by the Contractor, as well as any keys, equipment, photocopies or reproductions thereof, concerning the business, processes, know-how and developments of the Township of Oro-Medonte. TOWNSHIP OF ORO-MEDONTE Date s Date Shawn Binns Director, Recreation and Community,Services (l Medonte Chamber of Commerce ' Page 93 of 95 Agenda Item # 12c) - Shawn Binns, Director of Recreation and Community Services, MEMORANDUM To: Committee of the Whole cc: From: Shawn Binns Date: September 16, 2009 Tbtwtaship of Proud Heritage, Exciting Future R.M. File Roll Subject: 160th Anniversary of the Oro African Methodist Episcopal Church As Council is aware the Oro-Medonte History Association in partnership with the Oro-Medonte Chamber of Commerce have been organizing a celebration in recognition of the 160th anniversary of the African Church. The event will be taking place Saturday October 3, 2009. The event features performances from the renowned Nathaniel Dett Chorale, Tiki Mercury - Clarke, and the Hawkestone singers. The celebration consists of two events: 1) A service and celebration at the African Church taking place from 12:00pm until to 1:00pm This event is free and open to the public 2) A gala concert at Trinity Presbyterian Church from 3:30pm to 5:30pm Tickets for this event are currently sold out, with only tickets for overflow remaining As the events are anticipated to draw a large attendance and a portion of the event will take place on Township property, mitigating structures and measures are required to minimize the liability to the Corporation. The intent of this memorandum is to inform Council of the potential risks associated with this event and recommendations to exercise due diligence in managing the risks. There are two issues which require measures to control to ensure the safety of event participants and performers while on Township Property: Parkina and Traffic Flow : With an upwards of 700 people attending the ceremony at the African Church with no available parking it is critical to control parking and pedestrian flow for safe access to and from the site. The following is proposed: • Shuttles departing Trinity Church to the African Church minimizing the number of vehicles and parking required. • Closure of Line 3 from 15/16 Sideroad to Old Barrie Road. Parking will be accommodated on the western side of Line 3 with controlled access from Old Barrie Road. The Ontario Provincial Police will be requested to assist with the closures at both access points with volunteers from Georgian College assisting with parking. • A shuttle will be ongoing to transport individuals from their vehicles to the event and vice versa. Page 94 of 95 Agenda Item # 12c) - Shawn Binns, Director of Recreation and Community Services, • Reserved spaces will be available for individuals with disabilities as well as for the performers. • By-Law will be requested to assist with parking issues • The County of Simcoe will be notified of the event • Property owners on Line 3 will also be notified of the disruption Site Set Uo Stage The group will be setting up a 16'x32' stage which has been obtained from the Mariposa Folk Festival. In reviewing this with the Development Services Department a building permit is not required under the Ontario Building Code, however it is recommended that an engineer's review of the proposed stage be conducted prior to the event. This could be facilitated a week prior to the event at the time of the stage set up with a minimal expense of $200. Electrical The sound system at the African Church will be powered by a small generator. All cords will be located to not pose a trip hazard. Additionally the wireless sound system will be utilized. Volunteers As volunteers will be involved in the stage construction, site set-up and take down. It would be important to have staff supervision to ensure the works are conducted safely. The outlined recommendations and due diligence structures will minimize potential exposure to the corporation and ensure the event will be a success. As resources are required, direction from Council is required on this matter. Respectfully, 1 Shawn Binns Director, Recreation and Community Services -2- Page 95 of 95