11 04 2009 COW MinutesTownshap of
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Wednesday, November 4, 2009
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
9:01 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug
Irwin, Director of Corporate Services/Clerk;
Andria Leigh, Director of Development Services;
Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Shawn Binns,
Director of Recreation and Community Services;
Richard Playfair, Director of Emergency
Services/Fire Chief; Janette Teeter, Deputy Clerk;
Samah Othman, Executive Assistant/Corporate
Communications Specialist; Tamara Obee,
Manager of Health and Safety and Employee
Relations; Vanessa Cooper, Administrative
Assistant; Pam Silk, Transportation and
Environmental Services Assistant.
Also Present: Trent Irwin, Rick Barrie, Graham Teeter, Shaelyn
Partl, Keith Sherman, Paul Marshall, Joanna
McEwen.
Mayor H.S. Hughes provided an overview to the students attending the "Take Your
Kid to Work Day".
THE TOWNSHIP OF ORO-MEDONTE
COMMITTE OF THE WHOLE
MEETING MINUTES
Council Chambers
Page 1 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
1. NOTICE OF ADDITIONS
a) Motion for Additions.
Motion No. CW091104-01
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda for
consideration:
13c) Mayor H.S. Hughes, re: Property Matter (TRY Recycling).
2. ADOPTION OF AGENDA
a) Motion for Adoption.
Motion No. CW091104-02
Moved by Evans, Seconded by Crawford
Carried.
It is recommended that the agenda for the Committee of the Whole meeting
of Wednesday, November 4, 2009 be received and adopted as amended to
revise Item 7c) to read October 30, 2009.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) 9:00 a.m. Paul Marshall and Joanna McEwen, re: Rail Trail Historical Signs.
Correspondence was distributed to Council.
Motion No. CW091104-03
Moved by Allison, Seconded by Coutanche
It is recommended that the presentation from Paul Marshall and Joanna
McEwen, re: Rail Trail Historical Signs be received.
Carried.
Page 2 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
b) 9:10 a.m. Keith Sherman, Executive Director, Severn Sound Environmental
Association, re: Presentation of SSEA Sustainability Plan Signature Pages.
Mr. Sherman presented the original signature pages of the Severn Sound
Environmental Association Sustainability Plan in a framed format.
Motion No. CW091104-04
Moved by Crawford, Seconded by Agnew
It is recommended that the presentation from Keith Sherman, Executive
Director, Severn Sound Environmental Association, re: Presentation of SSEA
Sustainability Plan Signature Pages be received.
Carried.
5. CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority, highlights of meeting held on
October 9, 2009. Staff Recommendation: Receipt.
b) Lake Simcoe Region Conservation Authority, meeting minutes of August 28,
2009 and Board highlights of meeting of October 23, 2009.
Staff Recommendation: Receipt.
c) Midland Public Library minutes, meeting held on August 27, 2009.
Staff Recommendation: Receipt.
d) Slawko Borys, President, Ukrainian National Federation of Canada, Toronto
Branch, correspondence dated October 25, 2009, re: Camp Sokil 50th
Anniversary Celebration. Staff Recommendation: Receipt.
Motion No. CW091104-05
Moved by Coutanche, Seconded by Allison
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) Nottawasaga Valley Conservation Authority, highlights of meeting held on
October 9, 2009. Staff Recommendation: Received.
b) Lake Simcoe Region Conservation Authority, meeting minutes of August
28, 2009 and Board highlights of meeting of October 23, 2009.
Staff Recommendation: Received.
c) Midland Public Library minutes, meeting held on August 27, 2009.
Staff Recommendation: Received.
d) Slawko Borys, President, Ukrainian National Federation of Canada,
Toronto Branch, correspondence dated October 25, 2009, re: Camp Sokil
50th Anniversary Celebration. Staff Recommendation: Received.
Carried.
Page 3 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
6. COMMUNICATIONS:
None.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Request from the Township of Essa for an
Independent Review of the Nottawasaga Valley Conservation Authority.
Motion No. CW091104-06
Moved by Coutanche, Seconded by Evans
It is recommended that Resolution No. C222-2009 and the verbal information
presented by Mayor H.S. Hughes, re: Request from the Township of Essa for
an Independent Review of the Nottawasaga Valley Conservation Authority be
received.
Carried.
b) Councillor Coutanche, re: Buffer Zones.
Motion No. CW091104-07
Moved by Crawford, Seconded by Agnew
It is recommended that the verbal information presented by Councillor
Coutanche and correspondence dated October 23, 2009 from Will Wonta, re:
Buffer Zones be received.
Carried.
Page 4 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
c) Councillor Allison, re: Correspondence dated October 30, 2009 from L R L
(Ric) Symmes, Request for Relief from Speeders in the Residential Portion of
the Town Line.
Motion No. CW091104-08
Moved by Evans, Seconded by Agnew
It is recommended that:
1. The verbal information presented by Councillor Allison and
correspondence dated October 30, 2009 from L R L (Ric) Symmes, re:
Request for Relief from Speeders in the Residential Portion of the Town Line
be received.
2. That staff liaise with the O.P.P. with respect to increased enforcement in
this area.
3. And That the Director of Transportation and Environmental Services liaise
with the Township of Severn with respect to the recommendations contained
in the October 30, 2009 correspondence.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. CS 2009-36, Doug Irwin, Director of Corporate Services/Clerk re:
Computer Hardware Lifecycle Strategy.
Motion No. CW091104-09
Moved by Allison, Seconded by Crawford
It is recommended that:
1. Report No. CS2009-036, Doug Irwin, Director of Corporate
Services/Clerk, re: Computer Hardware Lifecycle Strategy be received and
adopted.
2. That the Township implement a lifecycle strategy for its File Servers and
computer (desktops and laptops) hardware.
3. That the lifecycle strategy for computer (desktop and laptop) hardware be
established at 4 years.
4. That the lifecycle strategy for File Server hardware be established at 5
years, with a maximum of 6 years.
5. And that the appropriate allocations be identified during the budget
deliberations to implement these lifecycle strategies.
Carried.
Page 5 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2009-32, Jerry Ball, Director of Transportation and
Environmental Services, re: Request to purchase water meter reading
equipment.
Motion No. CW090411-10
Moved by Coutanche, Seconded by Allison
It is recommended that:
1. That Report No. TES2009-32, Jerry Ball, Director of Transportation and
Environmental Services, re: Request to Purchase Water Meter Reading
Equipment be received and adopted.
2. That the Township of Oro-Medonte Environmental Services Section be
authorized to purchase new water meter reading equipment.
3. And That funds be utilized from the water system capital reserves to
purchase the water meter reading equipment.
Carried.
b) Report No. TES 2009-33, Jerry Ball, Director of Transportation and
Environmental Services re: Request for Streetlight at 73 Paterson Road at
Cul-de-Sac (Forest Home Industrial Park).
Motion No. CW091104-11
Moved by Allison, Seconded by Coutanche
It is recommended that:
1. That Report No. TES2009-33, Jerry Ball, Director of Transportation and
Environmental Services re: Request for Streetlight at 73 Paterson Road at
Cul-de-Sac (Forest Home Industrial Park) be received and adopted.
2. That the addition of a streetlight at 73 Paterson Road be approved.
3. And That R&F Construction Inc. be notified of Council's decision.
10. DEVELOPMENT SERVICES:
None.
11. EMERGENCY SERVICES:
None.
Carried.
Page 6 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
12. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2009-24, Shawn Binns, Director of Recreation and
Community Services, re: Request for Exemption -Moonstone Santa Claus
Parade.
Motion No. CW091104-12
Moved by Crawford, Seconded by Evans
It is recommended that:
1. Report No. RC2009-24, Shawn Binns, Director of Recreation and
Community Services, re: Request for Exemption -Moonstone Santa Claus
Parade be received and adopted.
2. That an exemption to By-law 2006-38 be granted for the Moonstone Santa
Claus Parade to be held on Sunday, December 6, 2009 at 1:00 pm.
3. That the organizing committee liaise with the County of Simcoe to acquire
the required approvals for use of the Moonstone Road (County Rd 19).
4. And That the organizing committee be advised of Council's decision.
Carried.
b) Report No. RC 2009-25, Shawn Binns, Director of Recreation and
Community Services, re: Bradley Bowden -Team Canada Athlete Subsidy
Request.
Motion No. CW091104-13
Moved by Coutanche, Seconded by Allison
It is recommended that:
1. Report No. RC2009-25, Shawn Binns, Director or Recreation and
Community Services, re: Bradley Bowden -Team Canada Athlete Subsidy
Request be received and adopted.
2. That Council grant the request of Mr. Bradley Bowden to waive the facility
rental fees associated with permit #2629 for use of the Oro-Medonte
Community Arena in the amount $4928.
3. And That Mr. Bowden be notified of Council's decision.
Carried.
Page 7 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
13. I N-CAM ERA:
a) Motion to Go In-Camera
Motion No. CW091104-14
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In Camera at 10:42 a.m. to discuss a
Property Matter (TRY Recycling).
Carried.
b) Motion to Rise and Report
Motion No. CW091104-15
Moved by Crawford, Seconded by Evans
It is recommended that we do now Rise and Report from In Camera at 10:50
a.m.
Carried.
c) Mayor H.S. Hughes, re: Property Matter (TRY Recycling).
Motion No. CW091104-16
Moved by Crawford, Seconded by Allison
It is recommended that the confidential verbal information presented by Mayor
H.S. Hughes and Andria Leigh, Director of Development Services, re:
Property Matter (TRY Recycling) be received.
Carried.
Page 8 of 9
Minutes of the Committee of the Whole meeting held on November 4, 2009.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion for Adjournment.
Motion No. CW091104-17
Moved by Evans, Seconded by Crawford
It is recommended that we do now adjourn at 11:10 a.m.
Carried.
~'
Mayor H.S. ghes J. ougla i ,Clerk
Page 9 of 9