10 21 2009 COW MinutesC9 1 i b r Unship t V el l onte
Proud Heritage, Exciting Future
Wednesday, October 21, 2009
Present:
Regrets:
Staff Present:
Also Present:
THE TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING MINUTES
Council Chambers
2006 2010 COUNCIL
Mayor H.S. Hughes
Deputy Mayor Ralph Hough (left at 2:04 p.m.)
Councillor Mel Coutanche
Councillor Sandy Agnew (left at 2:04 p.m.)
Councillor John Crawford
Councillor Dwight Evans
Councillor Terry Allison
9:05 a.m.
Robin Dunn, Chief Administrative Officer; Doug
Irwin, Director of Corporate Services /Clerk;
Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation
and Community Services; Paul Gravelle, Director
of Finance/Treasurer /Deputy CAO, Janette
Teeter, Deputy Clerk, Jody Johnson; Tom Fenton.
Gord McKay, Hubert Schaefer, Carol Schaefer,
Katy Austin, Gerry van Amelsvoort, Vera
Cameron -van Amelsvoort, Melanie Moore, Roger
Kerslake, Hartley Woodside, Josh Faris, Paul
Childs, Monty Childs, Noah Murad, Gordon Ball
Page 1 of 14
Committee of the Whole Meeting Minutes October 21, 2009
1. NOTICE OF ADDITIONS
a) Motion for Notice of Additions.
Motion No. CW091021 -01
Moved by Crawford, Seconded by Agnew
It is recommended that the following items be added to the agenda for
consideration:
6d) Trace Leonard, Tribe Fastball Club, correspondence dated September
28, 2009, re: Request for Financial Contribution.
6e) Gerry and Vera Cameron -van Amelsvoort, correspondence dated
October 20, 2009, re: Opposition to Paintball Amusment Park.
6f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley Woodside,
Kathy Clarke, Janet Machan, Jane Gordon Ball, correspondence dated
October 20, 2009, re: Horseshoe Valley Paintball Inc. Site Plan Agreement
Review, 2009 SPA -04.
7a) Mayor H.S. Hughes, re: Pins for Midget Hockey Team.
10b) Andria Leigh, Director of Development Services, re: Moss
Developments Securities.
10c) Report No. DS 2009 -066, Andria Leigh, Director of Development
Services, re: Third Quarter Building Division Report
13j) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter
(Encroachments Lakeshore Promenade).
13k) Andria Leigh, Director of Development Services, re: Property Matter
(TRY Recycling).
131) Mayor H.S. Hughes, re: Legal Matter (Nottawasaga Valley Conservation
Authority Mediation Process).
13m) Mayor H.S. Hughes, re: Personal Matter (Committee Members).
Carried.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
Motion No. CW091021 -02
Moved by Hough, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting
of Wednesday, October 21, 2009 be received and adopted.
Carried.
Page 2 of 14
Committee of the Whole Meeting Minutes October 21, 2009
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Gord McKay, Chair, Zero Waste Simcoe, re: Zero Waste.
Motion No. CW091021 -03
Moved by Evans, Seconded by Agnew
It is recommended that the deputation from Gord McKay, Chair, Zero Waste
Simcoe, re: Zero Waste be received and referred to OMEGA.
Carried.
5. CONSENT AGENDA:
a) County of Simcoe, Library Co- operative, correspondence received October
15, 2009, re: Annual Report, 2008.
Staff Recommendation: Receipt.
b) Donna Cansfield, Minister of Natural Resources, correspondence dated
September 29, 2009, re: Nottawasaga Valley Conservation Authority and
Severn Sound Environmental Association Jurisdiction.
Staff Recommendation: Receipt.
c) Terry Downey, Executive Vice President, Ontario Federation of Labour,
correspondence dated September 2009, re: Proclamation Request,
November 6, 2009, Community Social Service Workers Appreciation Day.
Staff Recommendation: Receipt.
Page 3 of 14
Committee of the Whole Meeting Minutes October 21, 2009
Motion No. CW091021 -04
Moved by Coutanche, Seconded by Hough
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) County of Simcoe, Library Co- operative, correspondence received
October 15, 2009, re: Annual Report, 2008.
Received.
b) Donna Cansfield, Minister of Natural Resources, correspondence dated
September 29, 2009, re: Nottawasaga Valley Conservation Authority and
Severn Sound Environmental Association Jurisdiction.
Received.
c) Terry Downey, Executive Vice President, Ontario Federation of Labour,
correspondence dated September 2009, re: Proclamation Request,
November 6, 2009, Community Social Service Workers Appreciation Day.
Received.
6. COMMUNICATIONS:
Carried.
a) Miles Blackhurst, Chairman, Huronia Museum and Huron Ouendat Village,
correspondence received October 2, 2009, re: Request for Financial
Contribution.
Motion No. CW091021 -05
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence received October 2, 2009 from
Miles Blackhurst, Chairman, Huronia Museum and Huron Ouendat Village, re:
Request for Financial Contribution be received.
Carried.
Page 4 of 14
Committee of the Whole Meeting Minutes October 21, 2009
b) Bruce Keeling, Director and Committee Chair, Huronia Woodland Owners
Association, received October 9, 2009, re: Application for Grant/Subsidy,
Huronia Woodland Owners Association.
Councillor Crawford declared a conflict of interest at this time as he is a
member of the Association. Councillor Crawford left the Council Chambers
and did not participate or vote on the matter.
Motion No. CW091021 -06
Moved by Hough, Seconded by Coutanche
It is recommended that the Application for Grant/Subsidy from Bruce Keeling,
Director and Committee Chair, Huronia Woodland Owners Association be
received.
And That the Application for Grant/Subsidy from Bruce Keeling, Director and
Committee Chair, Huronia Woodland Owners Association be referred to
OMEGA for recommendation.
Carried.
c) Nina Brancaccio, Supervisor, Council Secretariat, City of Barrie,
correspondence dated October 8, 2009, re: Council Motion 09 -G -408 Buffer
for Hunting in Neighbouring Municipalities.
Motion No. CW091021 -07
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated October 8, 2009 from Nina
Brancaccio, Supervisor, Council Secretariat, City of Barrie, re: Council
Motion 09 -G -408 Buffer for Hunting in Neighbouring Municipalities be
received.
Carried.
d) Trace Leonard, Tribe Fastball Club, correspondence dated September 28,
2009, re: Request for Financial Contribution.
Motion No. CW091021 -08
Moved by Coutanche, Seconded by Agnew
It is recommended that the correspondence dated September 28, 2009 from
Trace Leonard, Tribe Fastball Club, re: Request for Financial Contribution be
received.
Carried.
Page 5 of 14
Committee of the Whole Meeting Minutes October 21, 2009
e) Gerry and Vera Cameron -van Amelsvoort, correspondence dated October
20, 2009, re: Opposition to Paintball Amusment Park.
Motion No. CW091021 -09
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated October 20, 2009 from
Gerry and Vera Cameron -van Amelsvoort be received.
Carried.
f) Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley Woodside,
Kathy Clarke, Janet Machan, Jane Gordon Ball, correspondence dated
October 20, 2009, re: Horseshoe Valley Paintball Inc. Site Plan Agreement
Review, 2009 SPA -04.
Motion No. CW091021 -10
Moved by Hough, Seconded by Coutanche
It is recommended that the correspondence dated October 20, 2009 from
Vera Cameron -van Amelsvoort, Gerry van Amelsvoort, Hartley Woodside,
Kathy Clarke, Janet Machan, Jane Gordon Ball, re: Horseshoe Valley
Paintball Inc. Site Plan Agreement Review, 2009 SPA -04 be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Pins for Midget Hockey Team.
Motion No. CW091021 -11
Moved by Crawford, Seconded by Evans
It is recommended that the verbal information presented by Mayor H.S.
Hughes, re: Pins for Midget Hockey Team be received; and that the OMMHA
Midget Team be provided with 60 Township pins.
Carried.
Page 6 of 14
Committee of the Whole Meeting Minutes October 21, 2009
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. Fl 2009 -17, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Statement of Accounts, September 30, 2009.
Motion No. CW091021 -12
Moved by Crawford, Seconded by Evans
It is recommended that Report No. Fl 2009 -17, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO, re: Statement of Accounts, September 30,
2009 be received; and that accounts for the month of September,
2009 totalling $6,209,352.47 be received.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
Motion No. CW091021 -13
Moved by Coutanche, Seconded by Hough
It is recommended that Report No. TES 2009 -31, Jerry Ball, Director of
Transportation and Environmental Services, re: Robinson Water System
(Request to Connect to Municipal Water System for 62 Moonstone Road
East) be received.
That the Clerk prepare a by -law for Council's consideration.
And That Deborah and Evans Stone be notified of Council's decision.
Carried.
a) Report No. TES 2009 -31, Jerry Ball, Director of Transportation and
Environmental Services, re: Robinson Water System (Request to Connect to
Municipal Water System for 62 Moonstone Road East).
That the Township of Oro Medonte enters into a Water Service Connection
Agreement with Deborah and Evans Stone for 62 Moonstone Road East.
Carried.
Page 7 of 14
Committee of the Whole Meeting Minutes October 21, 2009
10. DEVELOPMENT SERVICES:
a) Report No. 2009 -065, Andria Leigh, Director of Development Services,
Horseshoe Valley Paintball Site Plan Agreement Review, 2009 SPA -04,
3193 Line 7 North.
Motion No. CW091021 -14
Moved by Crawford, Seconded by Evans
It is recommended that Report No. 2009 -065, Andria Leigh, Director of
Development Services, re: Horseshoe Valley Paintball Site Plan Agreement
Review, 2009 SPA -04, 3193 Line 7 North be received and adopted.
That the current Site Plan Agreement executed by By -law 2009 -084 with Mr.
and Mrs. Childs be withdrawn.
That a Zoning By -law Amendment application would need to be submitted to
the Township for the continued use and expansion of the paintball facility
located on 3193 Line 7 North.
That an amended Site Plan Agreement with both the landowners and
operators of the paintball facility would be required.
And That Mr. and Mrs. Childs be advised accordingly of Council's decision.
Carried.
b) Andria Leigh, Director of Development Services, re: Moss Developments
Securities.
Motion No. CW091021 -15
Moved by Evans, Seconded by Agnew
It is recommended that the verbal update provided by Andria Leigh, Director
of Development Services, re: Moss Developments Securities be received.
And That staff proceed as directed.
Carried.
Page 8 of 14
Committee of the Whole Meeting Minutes October 21, 2009
c)
Report No. DS 2009 -066, Andria Leigh, Director of Development Services,
re: Third Quarter Building Division Report.
Motion No. CW091021 -16
Moved by Evans, Seconded by Crawford
It is recommended that Report No. DS 2009 -066, Andria Leigh, Director of
Development Services, re: Third Quarter Building Division Report be
received.
Carried.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
None.
13. IN- CAMERA:
a) Motion to Go In- Camera Rise and Report.
Motion No. CW091021 -17
Moved by Coutanche, Seconded by Agnew
It is recommended that we do now go In- Camera at 10:50 a.m. to discuss
Legal, Property, Solicitor Client Privilege and Personal Matters.
Carried.
Motion No. CW091021 -18
Moved by Crawford, Seconded by Evans
It is recommended that we do now Rise and Report from In- Camera at 12:35
p.m.
Carried.
Page 9 of 14
Committee of the Whole Meeting Minutes October 21, 2009
Motion No. CW091021 -19
Moved by Coutanche, Seconded by Agnew
It is recommended that Rule 3.6 of Procedural By -law 2008 -109 be
suspended in order to allow the meeting to proceed past the normal
adjournment hour of 1:00 p.m.
b) Motion to Go In- Camera Rise and Report.
Motion No. CW091021 -20
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In- Camera at 12:36 p.m. to discuss
Legal, Property, Solicitor Client Privilege and Personal Matters.
Carried.
Motion No. CW091021 -21
Moved by Evans, Seconded by Crawford
It is recommended that we do now Rise and Report from In- Camera at 1:59
p.m.
Items 13 c), e), j), k), I) were dealt with at this time. Council recessed
at 2:04 p.m. and resumed at 3:06 p.m.
Motion No. CW091021 -22
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In- Camera at 3:07 p.m. to discuss
Property and Personal Matters.
Motion No. CW091021 -23
Carried.
Carried.
Carried.
Moved by Crawford, Seconded by Evans
It is recommended that we do now Rise and Report from In- Camera at 3:49
p.m.
Items 13 d), f), g), h), i) m) were dealt with at this time.
Carried.
Page 10 of 14
Committee of the Whole Meeting Minutes October 21, 2009
c)
Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe
Regional Airport).
Motion No. CW091021 -24
Moved by Agnew, Seconded by Coutanche
It is recommended that the confidential correspondence and verbal update
provided by Robin Dunn, Chief Administrative Officer and Tom Fenton, Aird
Berlis, re: Legal Matter (Lake Simcoe Regional Airport) be received.
And That the matter be brought forward to a future meeting for further
consideration.
d) Andria Leigh, Director of Development Services, re: Property Matter
(Release of Easement).
Motion No. CW091021 -25
Carried.
Moved by Evans, Seconded by Agnew
It is recommended that Confidential Memorandum dated October 21, 2009,
Andria Leigh, Director of Development Services, re: Property Matter
(Release of Easement) be received.
That the Mayor and Clerk be authorized to execute the necessary documents
to release the right -of- way /easement identified in Instrument No. R0721589.
And That all costs associated with the release be the responsibility of the
applicant.
Carried.
e) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor Client Privilege
Matter (Legal Opinion, Draft By -law).
Motion No. CW091021 -26
Moved by Coutanche, Seconded by Crawford
It is recommended that the confidential correspondence dated October 6,
2009, and confidential verbal update presented by Doug Irwin, Director of
Corporate Services /Clerk and Jody Johnson, Aird Berlis, re: Solicitor
Client Privilege Matter (Legal Opinion, Draft By -law) be received.
And That staff proceed accordingly.
Carried.
Page 11 of 14
Committee of the Whole Meeting Minutes October 21, 2009
f) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Part of
Monk Street).
g)
Motion No. CW091021 -27
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated September
24, 2009, September 30, 2009, October 5, 2009 and October 15, 2009, and
confidential verbal update provided by Doug Irwin, Director of Corporate
Services /Clerk, re: Property Matter (Part of Monk Street) be received.
And That staff advise the applicants accordingly.
Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter
(Request to Purchase, Part of Unopened Road Allowance Between
Concession 4 and 5, Part 2, 51 R- 17464).
Motion No. CW091021 -28
And That staff proceed as directed.
Motion No. CW091021 -29
And That staff be authorized to proceed accordingly.
Carried.
Moved by Crawford, Seconded by Coutanche
It is recommended that the confidential correspondence dated October 8,
2009, presented by Doug Irwin, Director of Corporate Services /Clerk, re:
Property Matter (Request to Purchase, Part of Unopened Road Allowance
Between Concession 4 and 5, Part 2, 51 R- 17464) be received.
Carried.
h) Doug Irwin, Director of Corporate Services, re: Property Matter (Request to
Purchase, 8 Orillia Road).
Moved by Crawford, Seconded by Evans
It is recommended that Confidential Report No. CS 2009 -034, Doug Irwin,
Director of Corporate Services /Clerk, re: Property Matter (Request to
Purchase, 8 Orillia Road) be received and adopted.
Carried.
Page 12 of 14
Committee of the Whole Meeting Minutes October 21, 2009
i) Doug Irwin, Director of Corporate Services, re: Property Matter (Markov and
Heatherington, Plan 606 and 798).
J)
Motion No. CW091021 -30
Moved by Evans, Seconded by Crawford
It is recommended that Confidential Report No. CS 2009 -035, Doug Irwin,
Director of Corporate Services /Clerk be received and adopted.
That staff advise the benefiting property owners accordingly.
And that upon receipt of the applicable deposits, staff bring forward the
appropriate by -law for Council's consideration.
Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter
(Encroachments Lakeshore Promenade).
Motion No. CW091021 -31
And That staff and solicitor proceed accordingly.
Motion No. CW091021 -32
And That staff and solicitor proceed accordingly.
Carried.
Moved by Coutanche, Seconded by Crawford
It is recommended that the confidential verbal update provided by Doug Irwin,
Director of Corporate Services /Clerk and Jody Johnson, Aird Berlis, re:
Property Matter (Encroachments Lakeshore Promenade) be received.
Carried.
k) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
Moved by Hough, Seconded by Coutanche
It is recommended that the confidential correspondence and verbal update
provided by Andria Leigh, Director of Development Services and Jody
Johnson, Aird Berlis, re: Property Matter (TRY Recycling) be received.
Carried.
Page 13 of 14
Committee of the Whole Meeting Minutes October 21, 2009
I) Mayor H.S. Hughes, re: Legal Matter (Nottawasaga Valley Conservation
Authority Mediation Process).
Motion No. CW091021 -33
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated October 19, 2009
presented by Mayor H.S. Hughes, re: Legal Matter Nottawasaga Valley
Conservation Authority Mediation Process) be received.
Carried.
m) Mayor H.S. Hughes, re: Personal Matter (Committee Members).
Motion No. CW091021 -34
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Mayor
H.S. Hughes, re: Personal Matter (Committee Members) be received.
And That Motion No. CW091007 -26 be amended to remove "under the
Mayor's signature
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to adjourn.
Motion No. CW091021 -35
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 4:10 p.m.
J. p'ougl Clerk
Carried.
Page 14 of 14