01 23 2002 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 23, 2002 ~ 9:00 a.m.
Council Chambers
Present:
Mayor lan Beard
Deputy Mayor Nell Craig
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Ron Kolbe, Director of
Building/Planning; Paul Eenhoorn, Fire Chief; Andria Leigh,
Township Planner; Keith Mathieson, Director of Engineering
and Environmental Services; Jerry Ball, Public Works
Superintendent; Chris Carter, Recreation Coordinator
Also Present:
M. Tenszen (Packet and Times), Walter Connell (EZ Rock),
Ellen Dunn, Jerry Leiderman, Mary Jane Sarjeant
1. ADOPTION OF THE AGENDA
Motion No. CW-1
Moved by Marshall, Seconded by Hughes
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, January 23, 2002 be adopted with the addition of the following:
5. CORRESPONDENCE:
d) Oro Horticultural Society, correspondence re: grant request for 2002.
6. FINANCE, ADMINISTRATION AND FIRE:
g) Ron Kolbe, Director of Building/Planning, discussion re: Private Sewage
System File Transfer Agreement.
h) Municipal Addressing, Deputy Mayor Craig.
8. PLANNING AND DEVELOPMENT:
e) Settler's Ghost deferral.
Motion No. CW-1 (continued):
12. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, re: property matter.
Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Nil.
3. RECEIPT OF ACCOUNTS:
Nil.
4. DEPUTATIONS:
a) 9:00 a.m. Oro-Medonte History Committee re: property matter (In-Camera).
Motion No. CW-2
Moved by Fountain, Seconded by Marshall
It is recommended that we do now go In-Camera at 10:00 a.m. to discuss a
property matter.
Carried.
Motion No. CW-3
Moved by Hughes, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 10:20
a.m.
Carried.
2
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
It is recommended that the information presented by the Oro-Medonte History
Committee re: a property matter be received and referred to staff for further
investigation with respect to acquiring lands.
Carried.
5. CORRESPONDENCE:
a) Tim Crawford, Chairperson, Oro-Medonte History Committee, re: reprint of
Kith 'N Kin.
Motion No. CW-5 (AMENDMENT)
Moved by Marshall, Seconded by Fountain
It is recommended that the motion re: the reprint of Kith 'N Kin which reads
"the information presented by Tim Crawford, Chairperson, Oro-Medonte
History Committee, re: reprint of Kith 'N Kin be received and that the request
to reprint 200 books at a cost of approximately $15,200.00 be approved; and
that the cost be set up as a receivable from the History Committee, and that
the Committee be authorized to contract Transcontinental Printing to print the
books once the necessary corrections are made" be deferred pending
corrections being made per Option 2 of the History Committee's information
given on January 23, 2002.
Carried.
Motion No. CW-6
Moved by Hughes, Seconded by Marshall
It is recommended that the information presented by Tim Crawford,
Chairperson, Oro-Medonte History Committee, re: reprint of Kith 'N Kin be
received and that the request to reprint 200 books at a cost of approximately
$15,200.00 be approved; and that the cost be set up as a receivable from the
History Committee, and that the Committee be authorized to contract
Transcontinental Printing to print the books once the necessary corrections
are made.
Deferred..
3
b)
Lake Simcoe Regional Airport, correspondence re: 2002 Airport Operating
Budget draft.
Motion No. CW-7
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence from the Lake Simcoe Regional
Airport re: 2002 Airport Operating Budget draft be received and referred to
the 2002 budget deliberations.
Carried.
c)
Township of Severn, correspondence re: Superbuild Sports Culture and
Tourism Partnership Approval, Coldwater and District Community Centre.
Motion No. CW-8
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence from the Township of Severn re:
Superbuild Sports Culture and Tourism Partnership Approval, Coldwater and
District Community Centre be received and referred for consideration during
the 2002 budget deliberations.
Carried.
d) Oro Horticultural Society, correspondence re: grant request for 2002.
Motion No. CW-9
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from the Oro Horticultural Society
re: grant request for 2002 be received and referred to the 2002 budget
deliberations.
Carried.
4
6. FINANCE, ADMINISTRATION AND FIRE:
a) Fire Report No. 2001-18, Paul Eenhoorn, Fire Chief, re: monthly fire report for
November, 2001.
Motion No. CW-10
Moved by Hughes, Seconded by Fountain
It is recommended that Fire Report No. 2001-18 by Paul Eenhoorn, Fire
Chief, re: monthly fire report for November, 2001 be received.
Carried.
b) Fire Report No. 2002-01, Paul Eenhoorn, Fire Chief, re: monthly fire report for
December, 2001.
Motion No. CW-11
Moved by Dickie, Seconded by Hough
It is recommended that Fire Report No. 2002-01 by Paul Eenhoorn, Fire
Chief, re: monthly fire report for December, 2001 be received.
Carried.
c)
Fire Report No. 2002-02, Paul Eenhoorn, Fire Chief, re: 2001 fire report.
Motion No. CW-12
Moved by Hough, Seconded by Dickie
It is recommended that Fire Report No. 2002-02 by Paul Eenhoorn, Fire
Chief, re: 2001 Annual Fire Report be received.
Carried.
5
d)
e)
Report No. BD2002-01, Ron Kolbe, Director of Building/Planning, re: building
report, December 2001 and year summary.
Motion No. CW-13
Moved by Dickie, Seconded by Hough
It is recommended that Report No. BD2002-01 by Ron Kolbe, Director of
Building/Planning, re: building report, December 2001 and year summary be
received.
Carried.
Paul Gravelle, Treasurer, re: setting of budget dates.
Motion No. CW-14
Moved by Hough, Seconded by Dickie
It is recommended that the dates set for budget deliberations be February 20,
2002 and February 28, 2002 at 9:00 a.m.
Carried.
f)
Parkland Secondary Study, revised draft recommendations.
Motion No. CW-15
Moved by Craig, Seconded by Dickie
It is recommended that the revised draft recommendations for the Parkland
Secondary Study be received.
Carried.
g) Private Sewage System File Transfer Agreement.
Motion No. CW-16
Moved by Dickie, Seconded by Hough
It is recommended that the Private Sewage System File Transfer Agreement
between the Simcoe County District Health Unit and the Township of Oro-
Medonte be received and that the SCDHU be requested to provide a list of
the 26 files which have not been completed under the Environmental
Protection Act and the Ontario Building Code; and that the Mayor and Clerk
be authorized to execute the agreement, and further that the appropriate by-
law be brought forward for Council consideration.
Carried.
h) Deputy Mayor Craig re: municipal addressing.
Deputy Mayor Craig advised Council of Canada Post's request that all
residents use their 911 number in addressing.
7. PUBLIC WORKS:
Sm
Nil.
PLANNING AND DEVELOPMENT:
Report No. PD2002-1, Andria Leigh, Township Planner, re: redline revision to
Draft Plan of Subdivision 43-OM-20001, Concession 4, Part of Lot 4 (Oro),
Horseshoe Valley Adult Lifestyle Community.
Motion No. CW-17
Moved by Craig, Seconded by Dickie
It is recommended that Report No. PD2002-1 by Andria Leigh, Township
Planner, re: redline revision to Draft Plan of Subdivision 43-OM-20001,
Concession 4, Part of Lot 4 (Oro), Horseshoe Valley Adult Lifestyle
Community be received and adopted, and that Council endorse the redline
revision to the draft approved plan (43-OM-20001) which has the effect of
reducing the number of lots from 71 lots to 66 lots in Phase 1, relocating the
fire access route to a more suitable location and removing the portion of
Street C between Street A and Street B, and further that the Planner proceed
with notification of the amended conditions of draft plan approval in
accordance with the requirements of the Planning Act.
7
b)
Recorded Vote Requested by Councillor Hough
Deputy Mayor Craig
Councillor Dickie
Councillor Fountain
Councillor Hough
Councillor Hughes
Councillor Marshall
Mayor Beard
Yea
Yea
Nay
Nay
Yea
Yea
Yea
Carried.
Report No. PD2002-2, Andria Leigh, Township Planner, re: Proposed road
access, Range 2, Part of Lots 1 and 2, 51R-24937, Part 1 (Oro).
Motion No. CW-18
Moved by Hough, Seconded by Dickie
It is recommended that Report No. PD2002-2 by Andria Leigh, Township
Planner, re: proposed road access, Range 2, Part of Lots I and 2, 51R-
24937, Part 1 (Oro) be received and adopted, and Ms. Sarjeant be provided
with the standard conditions noted in Report No. PD2002-2 and that Ms.
Sarjeant confirm in writing that the conditions are acceptable, and further, if
the conditions are acceptable to Ms. Sarjeant, that a standard License
Agreement be drafted for formal consideration and execution by Council.
Carried.
c) Report No. PD2002-3, Andria Leigh, Township Planner, re: Concession 4,
Plan M-456, Block 193 (Oro).
Motion No. CW-19
Moved by Craig, Seconded by Dickie
It is recommended that Report No. PD2002-3 by Andria Leigh, Township
Planner, re: Concession 4, Plan M-456, Block 193 (Oro) be received and
adopted, and that Council endorse the amendment to Concession 4, Plan M-
456, Block 193 from a future roadway access to a residential building lot, and
further that Horseshoe Resort Corporation be so advised.
Carried.
8
d) Report No. PD2002-4, Andria Leigh, Township Planner, re: deeming by-law,
Conc. 1, Plan 918, Lots 4 and 5 (Oro).
Motion No. CW-20
Moved by Craig, Seconded by Dickie
It is recommended that Report No. PD2002-4 by Andria Leigh, Township
Planner, re: deeming by-law, Conc. 1, Plan 918, Lots 4 and 5 (Oro) be
received and adopted, and that the appropriate by-law be brought forward for
Council consideration.
Carried.
e)
Motion No. CW-21
Moved by Marshall, Seconded by Dickie
It is recommended that the proposed Zoning By-law Amendment for
Development Application P-116/01 (Settlers Ghost Golf Course), Concession
2, Part of Lots 41 and 42 (Medonte) be approved subject to a Holding
Provision to ensure completion of the Site Plan Control Agreement process.
Carried.
9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
Items have been incorporated in the minutes.
9
12. IN-CAMERA:
Motion No. CW-22
Moved by Dickie, Seconded by Craig
It is recommended that we do now go In-Camera at 11:50 a.m. to discuss
personnel and property matters.
Carried.
Motion No. CW-23
Moved by Dickie, Seconded by Craig
It is recommended that we do now Rise and Report from In-Camera at 12:13
p.m.
Council recessed at 12:13 p.m. and reconvened at 1:30 p.m.
Carried.
Motion No. CW-24
Moved by Dickie, Seconded by Fountain
It is recommended that we do now go In-Camera at 1:30 p.m. to discuss a
personnel matter.
Carried.
Motion No. CW-25
Moved by Dickie, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 2:30
p.m.
Carried.
10
a)
b)
Jennifer Zieleniewski re: personnel matter.
Motion No. CW-26
Moved by Dickie, Seconded by Craig
It is recommended that the report by Jennifer Zieleniewski, CAO, re:
personnel matter (Pay Equity Maintenance Review) be received.
Carried.
Jennifer Zieleniewski, CAO, re: property matter.
Motion No. CW-27
It is recommended that the information provided by Jennifer Zieleniewski,
CAO, re: Property matter (former Edgar Adult Occupational Centre) be
received.
Carried.
Carried.
Motion No. CW-28
Moved by Dickie, Seconded by Hough
It is recommended that we do now adjourn at 2:35 p.m.
Mayor, lan Beard
Clerk, M a ri ly~"~ e n ny'¢c~o'~ *'
11