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10 14 2009 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA EDGAR COMMUNITY HALL 1167 Old Barrie Road West township of ?tPi DATE: WEDNESDAY, OCTOBER 14, 2009 Proud Heritnge, E.Yeitill~ FUMIT 6:00 - 7:00 P.M. OPEN HOUSE 7:00 P.M. COUNCIL MEETING Page 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS a) Motion for Additions. 4. ADOPTION OF AGENDA a) Motion for Adoption. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held on September 23, 2009. 7. RECOGNITION OF ACHIEVEMENTS: 4 a) Robin Dunn, Chief Administrative Officer, re: Recognition of 20 Year Award from the Association of Municipal Managers, Clerks and Treasurers of Ontario. 5 b) Richard Playfair, Director of Fire & Emergency Services/Fire Chief, re: Recognition of Fire Chief Appointment from Ministry of Community Safety and Correctional Services. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. Page 1 of 83 Council Meeting - October 14, 2009. Page 10. REPORTS OF MUNICIPAL OFFICERS: 6-20 a) Report No. TES 2009-30, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction for Line 4 North, South of Mount Saint Louis Road [deferred from October 7, 2009]. 21-38 b) Tamara Obee, Manager, Health & Safety & Employee Relations, re: Policy AODA-01, Accessibility Standards for Customer Service. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on October 7, 2009. 13. CONSENT AGENDA: 39-41 a) Lake Simcoe Region Conservation Authority, meeting highlights of August 28, 2009 meeting. Staff Recommendation: Receipt. 42-44 b) Councillor Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority, correspondence dated September 22, 2009 re: Thiess International Riverprize - 2009. Staff Recommendation: Receipt. 45-46 c) Jo-Anne St. Godard, Executive Director, Recycling Council of Ontario, correspondence dated September 21, 2009 re: Proclamation Request, October 19-25, 2009, "Waste Reduction Week in Canada" [additional information available in Clerk's office]. Staff Recommendation: Receipt, Proclaim, and Post on Township's Website. 47-55 d) Tony Guergis, Warden, County of Simcoe, correspondence dated September 22, 2009 re: World Food Day. Staff Recommendation: Receipt. 56-71 e) Barrie Public Library minutes, meetings held on June 25 and July 30, 2009. Staff Recommendation: Receipt. 72-73 f) Dawn Silver, Chief Executive Officer, correspondence dated October 1, 2009 re: Proclamation Request, October 18-24, 2009 "Ontario Public Library Week". Staff Recommendation: Receipt, Proclaim and Post on Township's Website. [Addenda] Page 2 of 83 Council Meeting - October 14, 2009. Page 14. COMMUNICATIONS: None. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: None. 18. BY-LAWS: 74-81 a) By-Law No. 2009-137 Being a By-Law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro-Medonte, Township of Tay and Skyline International Development Inc. 82 b) By-Law No. 2009-138 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. 19. CONFIRMATION BY-LAW 83 a) By-Law No. 2009-136 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, October 14, 2009. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion for Adjournment. Page 3 of 83 Agenda Item # 7a) - Robin Dunn, Chief Administrative Officer, re: Recognition of... ro! MCTO NNE THE MUNICIPAL EXPERTS -RE C E IN E U' September 14, 2009 SEP 21 2009 r Mayor Harry Hughes ORO-MEDC)i\ Township of Oro-Medonte TOWNS P.O. Box 100 148, Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes: AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario) recognizes the importance of celebrating the achievements of our members. To this end, AMCTO annually recognizes its members - in 10 year increments for longstanding commitment to the Association and to the municipal profession. A certificate recognizing each member's years of service to AMCTO has been forwarded to them directly. This year in your municipality, we acknowledge the commitment of the following valued members of your staff Robin L. Dunn, AMCT 20year award We ask you to assist us in recognizing these individuals for their ongoing support for the Association and for the part they continue to play in helping to improve the municipal profession and in making AMCTO the leading organization in fostering and sustaining municipal excellence. Our sincere gratitude to you for your continued support for these valued AMCTO members and dedicated employees of your organization. We trust that your municipality has tremendously benefited from their membership in AMCTO and we are confident that it will continue to do so. Sincerely, Christine Norris; CMO President cc: Chief Administrative Officer AMCTO (ASSOCIATION OF MUNICIPAL MANAGERS, CLERKS AND TREASURERS OF ONTARIO) 2680 Skymark Avenue, Suite 910, Mississauga, Ontario L4W 5L6 Tel: (905) 602-4294 Fax: (905) 602-4295 Finail: arncto@amcto.com Web: www.amcto.com Page 4 of 83 Agenda Item # 7b) - Richard Playfair, Director of Fire & Emergency Services/Fire... Ministry of Community Safety Ministere de Is Securite communautaire and Correctional Services at des Services correctionnels Office of the Minister Bureau du ministre CCMML AM= ► ® 25 Grosvenor Street 25, rue Grosvenor Ontari o 18" Floor 180 etage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416-325-0408 Te1.: 416-325-0408 Fax: 4 1 6-325-6067 T61ec.:416-325-6067 August 4, 2009 Fire Chief Richard Playfair Oro Medonte Fire and Emergency Service PO Box 100 Oro ON LOL 2X0 Dear Chief Playfair: On behalf of the Ministry of Community Safety and Correctional Services, I wish to extend my congratulations on your appointment as the new Fire Chief of the Oro Medonte Fire and Emergency Service. Your appointment recognizes the exemplary experience you bring to this important post. You are to be highly commended for your contributions as a public servant who, over the last 44 years, has earned a reputation for excellence in protecting people and property with emergency services. The confidence the community places in your emergency services leadership is well deserved. Please accept my personal gratitude for your dedication to the safety of Ontario residents and my best wishes for success as the new Fire Chief. Sincerely, Rick Bartolucci, MPP, Sudbury Minister Page 5 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... 'of ' REPORT (W;W~ ~llffet&nte Proud He ritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2009-30 WHOLE Jerry Ball Meeting Date: Subject: Motion # September 16, 2009 Speed Reduction for Line 4 North, South of Mount Saint Roll Louis Road R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2009-30 be received and adopted. 2. THAT the speed limit on Line 4 North be reduced to 60 km/h from Mount Saint Louis Road, south for a distance of 1.1 kilometers. 3. THAT the Clerk brings forward the appropriate By-law for Council's consideration. 4. AND THAT the Director of Transportation and Environmental Services notifies Ms. Susan McKinnon and the O.P.P. of Council's decision. BACKGROUND: Correspondence and supporting petition dated August 12, 2009 was received from Ms. Susan McKinnon and local residents requesting that the 80 km/h speed limit along Line 4 North, from the Mount Saint Louis Road to Ingram Road, be reduced to 60 km/h. This paved 2.5 kilometer section of Line 4 North has 12 homes, one church and an AADT of 68 vehicles. ANALYSIS: A site inspection was completed on Line 4 North to determine the hazards within the existing 80 km/h zone. It was determined that the one vertical curve reduces the sightline distance for three driveways on the east side of the road and would also restrict visibility of pedestrians and horseback riders occupying Line 4 North. FINANCIAL: Approximately $250.00 for the purchase and placement of two (2) 60 km/h speed signs. Transportation and Environmental Services September 16, 2009 Report No. TES2009-30 Page 1 of 2 Page 6 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... POLICIES/LEGISLATION: Line 4 North be added to the existing Speed Reduction By-Law. CONSULTATIONS: N/A ATTACHMENTS: Correspondence and supporting petition dated August 12, 2009 received from Ms. Susan McKinnon and local residents. CONCLUSION: It is recommended that the existing 80 km/h speed limit along Line 4 North, from the Mount Saint Louis Road to Ingram Road, be reduced to 60 km/h. Respectfully submitted: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services SMT Approval / Comments: Transportation and Environmental Services Report No. TES2009-30 C.A.O. Approval / Comments: September 16, 2009 Page 2 of 2 Page 7 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... Susan McKinnon 4765 Line 4 North Hillsdale, ON LOL 1VO 705-835-2637 August 12, 2009 Township of Oro-Medonte Council Members P. O. Box 100 Oro, ON LOL 2X0 Dear Oro-Medonte Council Members, rive i 2 2009 I am writing this letter to convey my thoughts on my experience involving an important issue that requires a decision by appointed and elected municipal officials. Over a year ago I attempted to bring to your attention what I consider to be a matter of importance regarding a potentially dangerous situation affecting public safety respecting the current speed limit on the stretch of road on the 41h Line North between Mount St. Louis Road and the Ingram Side-road. You may be aware of a previous decision by council to lower the speed limit from 80 to 60 km/hr between Mount St. Louis Road and the Moonstone Side-road on the 4`h Line North based on similar concerns to mine and my neighbours. The reason that I got involved was that one of the children that visits my barn told me that her father was so upset with the speeding drivers on our road that he was considering throwing rocks at them. My reaction was to attempt to teach them and my other concerned neighbours that there is a better way to resolve the issue. It seemed to me that working through the appropriate channels and due process was the appropriate action. I initially called the roads department and requested that a multi-user caution sign be placed at the top of the first blind hill to alert drivers to the lawful activities that frequently take place and the need to share the road with the participants in those activities. Any type of sign was denied because of potential litigation resulting from assuming liability by the township. I have noted that throughout the township similar existing signs have not been removed. My next step in the process was to write a letter to council (August 22, 2008) with the supporting signatures of 18 of 22 tax payers along this stretch of road. I appeared before the committee in whole as a deputation and was told that a study would be conducted to determine if a speed reduction would be extended down the 4`h line to Ingram Side-road, as requested in my letter. I understand that this apparently is a low priority issue, however, one year has passed and nothing has happened. I contacted Road Superintendent Ball with phone calls through-out the year and was assured that the study would eventually be conducted. Our request has apparently been lumped together with further similar requests from other residents throughout the township and i have been told that they would all be addressed together. Personally, I have concerns about this. My thoughts are that each situation should be looked at on its individual merit from a risk management assessment. To lower the speed limits Page 8 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... Township of Oro-Medonte Council Members Page 2 of 2 August 12, 2009 throughout the whole township is not something that I would support. However, when a majority of residents in one particular area come forward and identify a high risk and seek help to reduce their risk one would hope that appropriate action would be taken. I now wonder what I have achieved in my quest to teach my young neighbours about what I believed to be the best possible solution, i.e. to bring this issue to council's attention for resolution. As stated above I initially requested a caution sign. Once again I would like to ask for consideration in this regard. My personal use of this road, as an equestrian, is a huge concern to me for personal safety. I am enclosing some articles of interest relating to this. A tragedy occurred in a neighbouring municipality last April involving a horse and rider. The Ontario Equestrian Federation (membership 18,500) has responded with an educational program for riders. I believe that the general public also needs to be educated and I view a caution sign as a good way of alerting them to equestrians sharing the road. I have also obtained permission from the author of a safety guide to use it as an educational tool for drivers in rural areas. Included in the guide are appropriate references from the Highway Traffic Act. In closing, I hope that time will be found to follow through on the road study so that this issue can be brought forward to council for a decision. Sincerely yours, Susan McKinnon Copy: G. Ball, Road Superintendent Enclosures - 3 Page 9 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... ~ i HORSES HAVE RIGHT OF WAY Did you know: In the province of Ontario a horse and rider or horse-drawn vehicle has the right of way on most roads? Did you know: Frightening a horse on the road is in fact a ticketable offence? Per the Highway Traffic Act: Part X, section 167 Pass Slow and Wide! Horses have minds of their own, like small children, and as flight animals can often behave in ways that do not seem logical to humans. Please slow down, especially on dirt or gravel roads where debris might be flung at riders and horses, causing not only injury, but also unexpected behaviour from the horses. Fact: Riders may be encountered on roadways during all seasons. Be especially careful during winter months where our options are limited if the horse does something unpredictable. If you do come across a frightened horse, please stop until the horse is back under control. Hints and Tips: Riders are very aware of the traffic around them. Please do not honl your horn, flap things out your windows, shout, or anything else the may frighten the horses. If you need to get our attention, please talk us in a calm voice. Hint for Cyclists: Your vehicle, unlike a car, sneaks up on us silently. Please talk as you CAUTION approach and pass - it lets the horses and us know you are there, and protects you from O(L) HORSES the danger of the flying hooves of a startled horse. Following the above guidelines allows us all to enjoy the roads, and helps to keep PLEASE SLOW DOWN everyone safe. Below is the exact test from the highway traffic act: "Approaching ridden or driven horses, etc. 167. Every person having the control or charge of a motor vehicle or motor assisted bicycle on a highway, when approaching a horse or other animal that is drawing a vehicle or being driven, led or ridden, shall operate, manage and control the motor vehicle or motor assisted bicycle so as to exercise every reasonable precaution to prevent the frightening of the horse or other animal and to ensure the safety and protection of any person driving, leading or riding upon the horse or other animal or being in any vehicle drawn by the horse or other animal. R.S.O. igoo, c. H.8, s. 167" (c) 2oog Renee Hoare please contact for permission to reprint renee@thunderstar.net Page 10 of 83 1q v la w' a al aidthe raaviilS Rupp q dShe t nar vl.S began lanlte gutwhe u s,bu speeawtlhie `t r ~Theride to nn her an xed ros down lot on to gethimtO slow tothefax side ed i ahatte. anelY destroy Bellaeirhorses mode n°' made to dher this sufferui$ moved the ~}ver rightthere toe n attered by e coactbutshe said m "I'm pretty sh' 1 said in an ni temPt to slo ong riuite fast't on AMSON RuP. e was g e wasri q1e G Alt sw ating ew ye terday exed ablaek• eye eye contact. ad" -el sai held d. ,rnF~erP° oodinvestiD Were Can guPPel who sub Said they e ro he just QP]'are Collinb`w d u g ' truck side o £ oye over, d run invo nn ter she an and other br" didn t m line ,dhehity abut an estl'~ which alight-coloutedPr ndrive- speedandhis the t~~cle w e u hips side, ad-' s tot oungl1Orse - by hitby esfromtheb"r wlule el said rivet' e xn. her talented 10 Put down ust]25 n' ut 5:50 P RuPP its front risen anelj struck way`£uesday ,friendMom" damage ~dthedn*vex andP be hum we yessicaRuppei'riio ng"W"oad road. Was put dawn on were s{ayctt ly nam 1 Y dubbed hertopuP 1~adto the road afunxt e I{1rbY. stopped mSlike horsedtlder er of South the side of side road earlier this of out. , e' on a ruralWoife onlier apP oosae on the sotneth y when et g me ad. ne Ke"ss dth recount- el, 25. is a ee pay went gee yeued at oinb°n'erod 5u2an ovetians,w~iobreony but week eTedsomuch riding RuPP ericane onthelistfo~ ~uhat'pexe~ ba kinhisvehicle an Or '-Y ea goyal Sym ella - w "13ellasu£tRuPPel who was gan- North tdiscurx lnthe4lymP andtheng added ed 3essicaSmg3-Y ~-OldbaY truc k scenew Zpp9teea omb, ' show fan Boven erection to ada s drove away' thTheresa ck was rpCess of se11m a ed, the Pro is when H Pi Wasp g Cantpbne w untry jutnPmg OPF Cans ent the tru inthep 13otinsur sm` dmtotheM- and wlan mg ere sss co ee-daY sP at said in ' state 9th Sideroad e s Pel. She ran amp form a Itwasi'utl1 Mitcorrible.'hell and&essag a RuPPe1 e ex westbound u°n glue M taro tog d et up US, $ gear' tom abxoken ]Oth 1W ' e ave just last Hying an Ji fox sh° d recovetvt6 g din Tre y m s to save her as b° k~ su£feredina" e fou `S~t for ° hours `mod' d the 1 1 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... On the Trail Road Safety is Critical by Bonnie Simpson, Equestrian Trail Advisor It is very difficult these days to find a safe road to ride on due to uneducated drivers and heavy traffic. In the past you could ride down a road and cars would move over or even stop to allow you to ride. However, most motorists don't know that horses still have the right of way according to the highway traffic act. Today's drivers are distracted by cell phones, GPS's, children and the hustle and bustle of busy lives. Riders need to become proactive when it comes to riding on the roads. I recommend that riders wear a florescent vest, reflective tape on the back of saddles and on the back of boots or use some bright orange cloth and make ankle wraps. The trick is to get the drivers to see you in hopes that they will slow down and move over. Also remember, when crossing the road in a group make sure to take your time and allow enough time for all to cross before riding on. Our hearts go out to OEF member Jessica Ruppel and Bella who suffered a tragic road accident. tr Page 12 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... October 30, 2008 To: Mr. Jerry Ball Director of Transportation & Environmental Services To: Oro Medonte Clerk, Treasurer Re: Line 4 Medonte Proposed Speed Reduction: 80 km to 60 km Dear Mr. Ball; 4641 Line 4 North, RR1 Hillsdale, Ontario LOL 1 VO 0W -5 01~p8 0~~ QN~ G I was recently given a copy of a letter dated October 29, 2008, written by Peter & Eva Mudry opposing the proposed speed limit reduction for the 4th Line of Medonte. I own and operate "Copeland Hills Stables" located at the bottom of the hill on the 4th Concession. I supported Susan McKinnon's proposal to lower the speed limit but do not feel that the proposal was "horse driven" as stated by Mr. Mudry. The speed limit has not been an issue for 25 years due to the fact that the road was just recently paved. Since the road has been paved, the speed of traffic has increased significantly. The speed of traffic is a danger to people, children (including my own two), horses, dogs, etc. It concerns me to see neighbours at odds with each other over the speed limit. I believe a suitable alternative is to erect a caution sign, similar to the sign that exists on Rumney Road in this Township, warning vehicles about potential horses ahead. We were advised that this is not possible, as the township would have to assume legal liabilities??? It is a caution sign only, similar to other caution signs (ie: buses turning, curve ahead, steep hill ahead, etc.). I would think the Township may have legal liabilities in not erecting a sign after they were warned of a potential danger. The 4`h Concession has a significant number of riders on it, due to the proximity to the Copeland Forest. As you are aware, the 35 kilometres of trails in the Copeland have caused it to be called one of the best riding locations in all of Ontario. There are several riding events held annually in the Copeland. They are attended by riders from my stable, as well as Whispering Winds Stables, who also use the 4`h to access to the Copeland. Additionally, hikers and bicyclists use the 4th Concession for access to the Copeland Forest, as the 4th concession provides access over Highway 400. The only alternative route into the Copeland is Highway 93 (too busy) or Concession 6 (too far). Page 13 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... V The alternative trail suggested by Mr. Mudry is not a viable route to the Copeland or to the Simcoe County Forest located at the bottom of Concession 4 (before the bridge over Highway 400). Mr. Pottage has kindly offered to allow us to use his fields, however they are not accessible in the winter, using them would involve the removal of several fences, and cause potential legal liabilities for Mr. Pottage (if a horse got caught in barbed wire or broke it's leg in a gopher hole). I pay for liability insurance to protect my assets from potential law suits, however it is not reasonable to expect Mr. Potter to assume these costs. Additionally, Mrs. McKinnon cannot access Mr. Potter's fields directly from her residence as Mr. Potter's residence is quite a bit further south than the McKinnon residence. We do wear orange vests (during hunting season), however they do not lessen the danger from a fast moving car or truck. Again, Mr. Mudry is correct is his assumption that most drivers slow when they see a horse and rider. The caution sign would warn drivers that there could be horses ahead prior to them coming over the rise of the hill and seeing the road ahead. I note that several of the persons signing Mr. Mudry's letter do not reside on Line 4 North (Darrell Hill, Cheryl Hill, and Kristen Hill). I am only aware of 4 residents on the letter (Peter and Eva Mudry and Harvey and Jake Hill). It is my belief that all other residents on the 4a' Concession signed Sue McKinnon's original letter. I thank-you for your time and attention you have paid to this matter, and ask that you re-consider erecting a caution sign. I believe the sign would improve the safety of all users of the road - walkers, bicyclists, horse and riders, joggers, etc. SincereJl,) Sandra u h i g Page 14 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... Peter & Eva Mudry RR#1 Hillsdale, Ont. November 1, 2008 To: Mr. Jerry Bally i ©irector of Transportation & Environmental Services 0 5 1000 NCiV To: Oro Medonte Clerk, Treasurer sN ti P Re: Line 4 Medonte Proposed Speed Reduction: 80 km to 60 km Dear Mr. Ball, Enclosed please find our position (as expressed in the enclosedfpages) objecting to the Proposed Speed Reduction: 80 km to 60 km on the 0 Line of Medonte (Oro- Medonte). I note several points: 1) As you can see, our position has been supported by 33 people as evidenced by the enclosed two pages of signatures. 2) There was not enough room for all the signatures on the original document - so we had to photocopy the last page (repeating it) in order to give all the additional people who object to having the speed limit lowered - a place to sign! 3) All of the people who signed our enclosed document had a chance to review the earlier letter dated August 22, 2008, authored by (Mrs.) Susan McKinnon. Thus everyone who signed the enclosed document was made familiar with her (opposite) viewpoint- but they did not agree with her position. They all want no reduction in speed limit for on the 0 Line of Medonte. 4) We can provide information about all the people whose signatures are enclosed herewith on request. All people are from the immediate area and/or have used the 4"' Line of Medonte extensively for many years. Peter Mudry Page 15 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... Peter &Eva Mudry RR#1 Hillsdale, Ont. October 29, 2008 To: Mr. Jerry Ball Director of Transportation & Environmental Services To: Oro Medonte Clerk, Treasurer Re: Line 4 Medonte Proposed Speed Reduction: 80 km to 60 km Dear Mr. Ball, We have been residents on Line 4 Medonte for almost 25 years. We do not support the proposed reduction in the speed limit for the Line of Medonte, for reasons given below. First, I would like to apologize for my delay and explain my absence at the Council Meeting when this proposal was initially made. Mrs. Susan McKinnon (the Applicant) indicated to both my wife and I on separate occasions, that she would be bringing this matter before Oro Medonte Council SeDt. 10. 2008. When we phoned the Oro Medonte Offices to learn how we too might address Council on this issue - only then - did we learn that Mrs. McKinnon had instead brought her proposal to Council September 3, 2008. Thus, by relying on Mrs. McKinnon's information, we were too late to attend and make our concerns known to Council in person. We realize that Mrs. McKinnon's request to reduce the speed limit is "horse- driven". She had indicated to us that her young horse is 'skittish' when large trucks go by - hence her Application to Council. Fair enough. Mrs. McKinnon has no children living with her. 1) Although we have no difficulty with Mrs. McKinnon's horses, this horse riding use of the roadway is a minimal use (perhaps 1% of total users?). We do not think that this very minimal use should dictate the speed limit for all others who use the roadway. Page 16 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... 2) In the almost 25 years we have used this roadway, this speed limit has never once been an issue or a problem. It has become an issue only after Mrs. McKinnon began riding her horses on this newly-paved road. 3) 1 have taken walks, walked my dogs, and otherwise used this roadway for many years and have found that the other road users are invariably courteous, slowing down when passing any pedestrians or animals on the road. 4) We believe that the suaaested Soeed Limit Reduction will oose a danger to motorists in winter. This may sound unusual. However, there is a very large hill on the e Line. This hill is really another side of Mt. St. Louis, and although this side is not used as a ski slope, it is still very steep. To go up this hill in the winter, particularly on a heavv snow day (of which there are many) a vehicle should be doino 80 km/hr at the bottom of this hill if it hopes to reach the top of the hill. If vehicles are limited to 60 km/hr on our road, it will frequently be impossible to reach the top of the hill on such snowy days. Then the vehicle is stopped on a very steep hill on the 4s' Line of Medonte, in snowy and icy conditions. Very Dangerous. What does a driver then do? Back up? On a steep, snowy, icy hill? This is very dangerous to attempt! Does the driver then try to turn around? This is even MORE dangerous! If the driver tries to turn around he or she runs the risk that someone will come over the top of the hill in the opposite direction - down this steep hill in snowy, icy conditions and be unable to stop. This could result in a horrible collision. 5) 1 have experimented with my own vehicle on this hill. In my vehicle, from a dead stop at the top of the hill - in neutral - the steepness of the hill itself causes the vehicle to reach 90 km/hr at the bottom of the hill. In winter, I hesitate to brake a vehicle more than I have to - particularly down a steep, icy, snowy, hill - in order to comply with a 60 km speed limit. It is an added danger for all concerned to have to brake that hard on a steep, snowy, icy hill. Page 17 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... Suaaestions for alleviatina the Horse ridina problems motivatina the Application to reduce the existina screed limit: 6) Alternate Route: I have spoken to Mr. William Pottage who owns considerable property on the west side of the 0 Line. His property commences close to where Mrs. McKinnon's property and horse riding route start. His property then extends in the opposite direction all the way to the Simcoe County Forest where Mrs. McKinnon likes to ride her horses. He has indicated that he will arrange a route on the entire lenath of his oroperty for riding these horses. As the Pottage property runs all the way south to the Simcoe County Forest, this proposed alternate route would cover a large proportion of the distance to the Copeland Forest as well, should Mrs. McKinnon wish to ride there. Mr. Pottaae's 'alternate route' suaaestion has manv advantages: - The usual speed limit would be available for all other users of the roadway. - No horse 'skittishness", as the horse is no longer on the roadway. - No additional driving problems trying to get to the top of this steep hill in winter. - These horses are not usually ridden on the roadway in winter. Vehicle drivers would not have to drive a reduced speed limit year round. to accommodate only very occasional horse use, only in some seasons. - No horse excrement on the roadway. - Mrs. McKinnon would not have to use a horse trailer which is the usual way to arrive at a horse riding destination. Tj Enforcement. If the existing speed limit were enforced, presumably there would be few, if any, remaining issues. The avnGcatioMetter reouestinq the reduced speed limit states. "Excessive speed is definitely an issue. It is creating a very unsafe environment." For the very few drivers to which this applies, enforcement should solve the problem. Conversely, if there is no enforcement, how will a 60 kmlhr speed limit assist? Those who ignore "an 80" will then ignore "a 60". All other issues mentioned in the applicant's letter; school buses, slow . moving vehicles etc. - are common to all country roads in Ontario - and have been for decades. There is no need to reduce speed limits everywhere in Ontario because•of these common, everyday factors. Page 18 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... 8) Horse riders could wear fluorescent vests. I have not yet seen the 4th Line horse riders wear such visible clothing. Were they to do so, this would enable vehicle drivers to see that there is an upcoming issue at a greater distance. Then the courtesy of these drivers (referred to in 3) above) - would alleviate any problems. 9) Signage. Posting a sign at the top of the hill, that there could be horses on the roadway, would warn vehicle drivers that their courtesy is again being asked for. We the undersigned, request that the speed limit on the 4th Line Medonte not be reduced. We ask that the status quo (80 km/hr) be maintained. We recognize that horses and their riders come and go - but that if the speed reduction application is granted for our road, we will be left with this permanently reduced speed limit. Dated at Medonte this 29th day of October 2008. Xir X t_/ X X x Page 19 of 83 Agenda Item # 10a) - Report No. TES 2009-30, Jerry Ball, Director of Transportati... r- U 8) Horse riders could wear fluorescent vests. I have not yet seen the 0, Line horse riders wear such visible clothing. Were they to do so, this would enable vehicle drivers to see that there is an upcoming issue at a greater distance. Then the courtesy of these drivers (referred to in 3) above) - would alleviate any problems. 9) Signage. Posting a sign at the top of the hill, that there could be horses on the roadway, would warn vehicle drivers that their courtesy is again being asked for. We the undersigned, request that the speed limit on the 4"' Line Medonte not be reduced. We ask that the status quo (80 kmthr) be maintained. We recognize that horses and their riders come and go - but that if the speed reduction application is granted for our road, we will be left with this permanently reduced speed limit Dated at.Medonte this 29"' day of October 2008. x._ x x~ x ~w x x X - x x~ x Page 20 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, Tol~nsI of Proud Heritage, Exciting Future Department/Section All Subject Accessibility Standards for Customer Service 1. BACKGROUND Accessibility Standards for Customer Service Policy and Procedures for PO L-AO DA-01 Enacted by Council: Motion # C- The Accessibility for Ontarians with Disabilities Act, 2005 ("AODA") was passed with the purpose of developing, implementing and enforcing accessibility standards in order to achieve accessibility for all persons with disabilities with respect to goods, services, facilities, accommodations, employment, buildings structures and premises. Ontario Regulation 429/07 entitled "Accessibility Standards for Customer Service" (Ontario Regulation 429/07) came into force on January 1, 2008. It establishes accessibility standards specific to customer service for public sector organizations and other persons or organizations that provide goods and services to members of the public or third parties. 2. DEFINITIONS "Assistive Device" shall mean a device used to assist persons with disabilities in carrying out activities or in accessing goods and services provided by the Township of Oro-Medonte. "Disability" shall mean: (a) any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; (b) a condition of mental impairment or a developmental disability; (c) a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; (d) a mental disorder; or (e) an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act. Page 1 of 12 Page 21 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, "Employees" shall mean every person who deals with members of the public or other third parties on behalf of the Township of Oro-Medonte, whether the person does so as an employee, agent, volunteer or otherwise. "Nurse" shall mean a Registered Nurse or Registered Practical Nurse who is a registered member in good standing with the College of Nurses of Ontario. "Persons with Disability" shall mean those individuals that are afflicted with a disability as defined under the Ontario Human Rights Code. "Physician" shall mean a physician who is a registered member in good standing with the College of Physicians and Surgeons of Ontario. "Service Animal" shall mean any animal used by a person with a disability for reasons relating to the disability where it is readily apparent that the animal is used by the person for reasons relating to the disability; or where the person provides a letter from a physician or nurse confirming that the person requires the animal for reasons relating to the disability; or a valid identification card signed by the Attorney General of Canada or a certificate of training from a recognized service animal training school. "Support Person" shall mean a person who accompanies a person with a disability in order to assist the person with communication, mobility, personal care, medical needs or with access to goods and services. "Township" shall mean the Corporation of the Township of Oro-Medonte. 3. STATEMENT The Township of Oro-Medonte shall use reasonable efforts to ensure that its policies and procedures are consistent with the following principles: • The goods and services will be provided in a manner that respects the dignity and independence of persons with disabilities; • The provision of goods and services to persons with disabilities, and others, will be integrated unless an alternate measure is necessary, whether temporarily or on a permanent basis, to enable a person with a disability to obtain, use or benefit from the goods and services; • Persons with disabilities will be given an opportunity equal to that given to others to obtain, use and benefit from the goods and services; • Persons with disabilities may use assistive devices and/or support persons in the access of goods and services; • Communication with a person with a disability shall be done in a manner that takes into account the person's disability. This policy and applicable procedures applies to all persons who deal with members of the public, including third parties on behalf of the Township of Oro-Medonte, whether the person does so as an employee, member of Council, Committee or Advisory Group, agent, volunteer, student on placement, or otherwise, and all persons who participate in the provision of goods and services to members of the public or other third parties. Page 2 of 12 Page 22 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, When communicating with a person with a disability, employees shall take the person's disability into account. The Township shall follow four core principles: • Dignity; • Independence; • Integration; and • Equal opportunity. What can employees do to help persons with disabilities access our services? • Ask how you can help; • Offer a variety of methods of communication and how to interact with persons with disabilities; and • Understand the nature and scope of the service offered. What types of assistive devices are available to people with disabilities at our facilities? • Wheelchair ramps; • Wheelchair accessible washrooms, change rooms (including showers); • Amplifying systems, microphones, headphones; • Magnifying devices; • A list of types will be maintained and reviewed periodically, and attached to this Policy as Appendix "A". 4. COMMUNICATION 4.1 Communicatina with Persons with Disabilities • When communicating with a person with a disability, employees shall do so in a manner that takes into account the person's disability; • Should the Township be requested to provide a person with a disability a public document or information related to Ontario Regulation 429/07, the Township will take into consideration the communication needs of the person with the disability and provide the document or information in a format that is agreed upon by the person with the disability; • In-house printed material and publications produced on behalf of the Township related to Ontario Regulation 429/07 may contain a note indicating "alternative formats are available upon request" and include relevant contact information and where possible, adhere to the CNIB's Clear Print Standards; • If one form or method of communication cannot be used by a person with a disability, the Township will do their best to provide another form or method, or a combination. Practices and Procedures - In person • Treat people with disabilities with the same respect and consideration you have for everyone else; • Patience, and a willingness to find a way to communicate are your best tools; • Smile, relax, and keep in mind that people with disabilities are just people; • Don't make assumptions about what type of disability or disabilities a person has; • Some disabilities are not visible, take the time to get to know your customers' needs; • Be patient, people with some kinds of disabilities may take a little longer to understand and respond; Page 3 of 12 Page 23 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • If you're not sure what to do, ask the person "May I help you?"; • If you can't understand what someone is saying, just politely ask again; • Ask before you offer to help. Persons with disabilities know if they need help and how you can provide it; • Find a good way to communicate, a good start is to listen carefully; • Look at your customer, but don't stare; • Speak directly to a person with a disability, not to their interpreter or someone who is with them; • Use plain language and speak in short sentences; • Don't touch or address service animals as they are working and have to pay attention at all times; Ask permission before touching a wheelchair or a piece of equipment; Make sure you know the emergency procedures for customers with disabilities. Practices and Procedures - Over the telephone • Speak clearly and directly; • Don't worry about how their voice sounds, concentrate on what's being said; • Be patient, don't interrupt and don't finish the person's sentences. Give the person time to explain him/herself; • If you don't understand, just ask again; • If you're not certain what was said, just repeat or rephrase what you've heard; • If a the person is using an interpreter or a TTY line, speak to the person, not to the interpreter; • If the person has great difficulty communicating, make arrangements to call back when it's convenient to speak with someone else. 5. TYPES OF DISABILITIES Below are a few types of disabilities and in no way excludes other types of disabilities. 5.1 Phvsical Disabilities Physical disabilities include a range of functional limitations in moving or coordinating one or more parts of the body (i.e. muscle weakness, tremors, paralysis, Muscular Dystrophy, tendonitis, etc.). A physical disability may affect an individual's ability to: • Perform manual tasks such as holding a pen, turning a key or gripping a door knob; • Move around independently; • Walk for long distances; • Sit or stand for extended periods of time; • Control the speed or coordination of movements; • Coordination and balance; • Manipulate objects; and/or • Have strength or endurance. Practices and Procedures Speak directly to the person, not to their support person; Ask if they require assistance as people with disabilities often have their own way of doing things; Do not touch, lean on or interfere with their assistive equipment as this is part of their personal space; Page 4of12 Page 24 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • Provide information about accessible features of the facility (i.e. accessible washrooms and sitting areas); • Keep ramps and corridors free of clutter; • Make yourself available to them (i.e. if counter is too high then step around it); • Don't leave the person in an awkward, dangerous or undignified position or place; • Provide seating for those who have difficulty standing for periods of time; and/or • Be patient and ask a coworker for assistance if you require it. 5.2 Deaf. Deafened and Hard of Hearina Hearing loss may cause problems in distinguishing certain frequencies, sounds or words. A person who is deaf, deafened or hard of hearing may be unable to: • Maintain conversations over the telephone; • Understand speech in noisy environments; and/or • Pronounce words clearly enough to be understood. Practices and Procedures • Attract the person's attention before speaking (i.e. gentle touch on the shoulder or a gentle wave); • Always ask how you can help in a clear voice; • Don't shout; • Be clear and precise when giving instructions, and repeat or rephrase if necessary; • Ask if you've been understood; • Face the person and keep your hands and other objects away from your face and mouth; • If the person is using sign language or an interpreter, give the person who is deaf your attention and not the interpreter; • If the person uses a hearing aid, try to have the conversation in an area where there are fewer competing noises; • If necessary, write notes or provide them with preprinted information; and/or • Be patient and ask a coworker for assistance if you require it. 5.3 Vision Disabilities Vision disabilities can include loss of peripheral (side) vision, lack of central vision therefore the person cannot see straight, tunnel vision where a person can only see straight ahead, some people can see the outline of objects while others can see the direction of light, and some people are completely blind. Vision loss may result in: • Difficulty reading or seeing faces; • Difficulty maneuvering in unfamiliar places; • May restrict a person's ability to read signs, locate landmarks or see hazards; • Inability to differentiate colours or distances; • A narrow field of vision; • The need for bright light, or contrast; and/or • Night blindness. Practices and Procedures • Don't assume the person can't see you; • Identify yourself before making physical contact; Page 5 of 12 Page 25 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • Don't touch the service animal as it is working; • Provide a verbal description of the setting, form, or location if necessary; • Offer your arm to guide the person. If they accept inform them when you begin to walk, walk slowly and identify landmarks; • Speak precise, clearly and directly to the person; • Don't touch the person without asking permission unless it's an emergency; • Provide documents in large print or with help of a magnifier; • Don't leave the person unattended in the middle of a room. Show them to a chair or comfortable and safe area before walking away; • Don't walk away without saying good-bye; and/or • Be patient and ask a coworker for assistance if you require it. 5.4 Deaf-Blindness Disabilities Deaf-blindness is a combination of hearing and vision loss. A person with this disability may utilize sign language systems, Braille, telephone devices, communication boards or a combination these. Many people who are deaf-blind use the services of an Intervener who relays the information to the person with the disability. Deaf-blindness may result in great difficulty to: • Access goods and services; • Communicate; • Learn or comprehend; and/or • Orientation and mobility. Practices and Procedures • Don't assume the person can't see you or hear you; • Don't assume what the person can or can't do; • The person who is deaf-blind may explain to you how to communicate with them or give you an assistance card or note explaining how to communicate with them; • Identify yourself before making physical contact; • Don't touch the service animal as it is working; • Provide a verbal description of the setting, form, or location if necessary; • Offer your arm to guide the person. If they accept inform them when you begin to walk, walk slowly and identify landmarks; • Speak precise, clearly and directly to the person; • Don't touch the person without asking permission unless it's an emergency; • Provide documents in large print or with help of a magnifier; • Don't leave the person unattended in the middle of a room. Show them to a chair or comfortable and safe area before walking away; • Don't walk away without saying good-bye; and/or • Be patient and ask a coworker for assistance if you require it. 5.5 Soeech Disabilities Speech disabilities involve the partial or total loss of the ability to speak, and includes difficulty with: • Pronunciation; • Pitch and loudness; • Hoarseness or breathiness; and/or Page 6 of 12 Page 26 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • Stuttering or slurring. Practices and Procedures • Try to have the conversation in an area where there are fewer competing noises; • Don't interrupt or finish their sentences, give them the time they need to get their point across; • Ask them to repeat only if necessary or to write notes; • Phrase your questions so that they can be answered with a `yes' or `no'; • Ask if you've been understood; and/or • Be patient and ask a coworker for assistance if you require it. 5.6 Intellectual or Developmental Disabilities Intellectual disabilities affect a person's ability to think and reason and the person may have difficulty with: • Understand verbal or written information; • Conceptual information; • Perception of sensory information; and/or • Memory. Practices and Procedures • Don't assume what a person can and cannot do; • Use clear, simple language; • Ask if they understand; • Make sure you understand what they are asking for and if you don't, ask them again; • Provide one piece of information at a time; • Be prepared to explain and provide examples regarding information; • Remember that the person is an adult and unless you are advised otherwise, can make their own decisions; • Provide the information in various forms (i.e. verbal, written, drawings); • Speak directly to the person; and/or • Be patient and ask a coworker for assistance if you require it. 5.7 Learnina Disabilities Learning disabilities include a range of disorders that affect the how a person receives, expresses or processes information and can result in difficulty with: • Reading, mathematical skills, writing and/or fine motor skills; • Problem solving; • Time management; • Orientation and following directions; and/or • Processing information. Practices and Procedures • Ask if you can provide assistance with tasks required (i.e. filling out forms); • Don't assume what a person can and cannot do; • Use clear, simple language; • Give them the time they need to get their point across; Page 7 of 12 Page 27 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • Ask if they understand; • Make sure you understand what they are asking for and if you don't, ask them again; • Provide one piece of information at a time; • Be prepared to explain and provide examples regarding information; • Remember that the person is an adult and unless you are advised otherwise, can make their own decisions; • Provide the information in various forms (i.e. verbal, written, drawings); • Speak directly to the person; and/or • Be patient and ask a coworker for assistance if you require it. 5.8 Mental Health Disabilities Mental health disabilities include a range of disorders; however there are three main types: anxiety, mood and behavioral. People with mental health disabilities may appear: • Irritated; • Aggressive; • Abrupt; • Indecisive; and/or • Spontaneous laughter or anger. Practices and Procedures • Treat each person as an individual; • As what would make him/her the most comfortable; • Respect his/her needs to the maximum extent possible; • Be confident and reassuring; • Stay calm and courteous even if the customer exhibits unusual behaviour; • Don't take things personally; and/or • Be patient and ask a coworker for assistance if you require it. 5.9 Smell Disabilities Smell disabilities may involve the inability to sense smell or a hypersensitivity to smells. The person may have allergies to certain odours, scents or chemicals or may be unable to identify dangerous gasses, smoke, fumes or spoiled foods. 5.10 Touch Disabilities Touch disabilities may affect a person's ability to sense texture, temperature, vibration or pressure. Touch sensations may be reduced or heightened resulting in a hypersensitivity to touch, temperature, sensations, or the opposite, numbness. 5.11 Taste Disabilities Taste disabilities may limit the experience of the four primary taste sensations: sweet, bitter, salty or sour. A person with a taste disability may be unable to identify spoiled food or noxious substances. Page 8 of 12 Page 28 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, 6. ASSISTIVE DEVICES A person with a disability may provide their own assistive device for the purpose of obtaining, using and benefiting from the Township's goods and services. Situations where the Township had identified the assistive device to be a health and safety risk to either the of the person with the disability or others on the premises, the Township will make every reasonable effort to provide other means of assistance in order for the person with the disability to obtain, use or benefit from the goods and services. At all times, it is the responsibility of the person with the disability to be in care and control of the assistive device. Practices and Procedures • Where Township devices are available, appropriate employees within the applicable area will be knowledgeable of the presence and trained in the use of the assistive devices and provide assistance to persons with disabilities upon request; • Ensure that a person with a disability is permitted to enter the premises with the device and to use the device to access goods and services; • Ensure that persons with disabilities are aware of assistive devices available on the Township's premises; • Offer an assistive device in a manner that respects the person's dignity and independence; • Do not lean or reach over an assistive device; • Where possible, remove potential barriers to the use of assistive devices; • A list of all devices available will be maintained and reviewed from time to time, and attached to this Policy as Appendix "A". 7. SERVICE ANIMALS Persons with a disability may enter Township owned or operated premises accompanied by a service animal provided that the animal is not prohibited by law (i.e. banned by Provincial or Federal Legislation) or excluded by law (i.e. where food is prepared). In the event that the animal is prohibited, the Township will make every reasonable effort to provide other means of assistance in order for the person with the disability to obtain, use or benefit from the goods and services. If it is not readily apparent that the animal is a service animal, the Township may ask for a letter signed by a nurse, physician or the Attorney General of Canada, or a certificate of training from a recognized service animal training school. At all times, it is the responsibility of the person with the disability to be in care and control of the service animal. Practices and Procedures • Every employee shall use reasonable efforts to allow persons with disabilities to be accompanied by their service animals; • When the service animal is unruly or disruptive (i.e. jumping, biting, growling or other harmful or potentially harmful behavior), an employee may ask the person with the disability to remove the animal from the area or refuse to provide goods or services. Other reasonable arrangements to provide goods and services shall be explored with the assistance of the person with the disability; • Employees will not touch, handle, feed or speak to the service animal; • Where a service animal is excluded by law from the premises, the reason why the animal is excluded shall be explained to the person with the disability. Page 9 of 12 Page 29 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, 8. SUPPORT PERSONS Persons with disabilities may enter premises owned or operated by the Township with a support person and have access to the support person while on the premises. The Township may require a person with a disability to be accompanied by a support person where it is necessary to protect the health or safety of the person with the disability or others on the premises. Practices and Procedures • The support person may be permitted to attend at no charge where admission fees are applicable. If an amount is payable by a support person for admission to the premises or in connection with a person's presence at the premises, notice shall be given in advance, and attached to this Policy as Appendix "B"; • Employees will communicate directly with the person with the disability and not the support person unless otherwise instructed; • Confidential information (i.e. tax information, personal information) that is discussed in the presence of a support person will be identified as such prior to the information being released, and the person with the disability will determine if the information can be released in the presence of the support person; • If the confidential information to be discussed is of such great importance, the support person may be required to sign a confidentiality agreement, which is attached to this Policy as Appendix "C". 9. NOTICE OF DISRUPTIONS IN SERVICES AND FACILITIES In the event of a planned or unforeseen disruption of any services or facilities provided by the Township, the Township will make all reasonable efforts to provide notice of the disruption to the public. The notice may include the reason for the disruption, its anticipated duration, description of any alternative facility or service and any other available information. Practices and Procedures • The notice will be posted on the Township's website at www.oro-medonte.ca, on any reasonably visible locations, noted on the Township's main voice message, any appropriate voice mail and in any other manner deemed necessary, as soon as reasonably possible, and attached to this Policy as Appendix "D"; • The Township will appoint a person and a back-up person to be responsible for posting and maintaining the notice of service disruption. 10. FEEDBACK/ COMPLAINTS The Township will invite and welcome any feedback or complaints and view it as an opportunity to learn and improve. Practices and Procedures • The Feedback / Complaint Form, attached to this Policy as Appendix "E", will be posted on the Township's website at www.oro-medonte.ca, or provided upon request in a manner that takes into account the person's disability; • Feedback or complaints from members of the public shall be received by the Office of the Chief Administrative Officer in any communicative form appropriate for the person providing feedback or complaint; Page 10 of 12 Page 30 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • Any responses will be coordinated appropriately per the direction of the Chief Administrative Officer in a timely manner; • Feedback or complaint will be reviewed by the appropriate employees to ensure that all appropriate and available measures will be undertaken by the Township in the provision of goods and services to persons with disabilities; • Feedback or complaint will be considered highly confidential to ensure the protection of personal information; • If feedback or complaint is received verbally, the employee shall produce the feedback or complaint in a written format and repeat the information to the person providing the feedback or complaint to ensure accuracy. 11. TRAINING The Township will ensure that all persons to whom this policy applies receives training as required by Ontario Regulation 429/07 "Accessibility Standards for Customer Service", as soon as reasonably practicable, and reviewed when any amendments are made to the Township's policy and procedures. Practices and Procedures • The amount or format of training will be tailored to suit each person's interactions with the public on behalf of the Township. The content of the training will include, but not limited to: • a review of the purpose of the AODA; • the Ontario Regulation 429/07 entitled "Accessibility Standards for Customer Service"; • a review of the Township's policy and procedures related to the provision of goods and services to persons with disabilities and how to interact and communicate with persons with disabilities; • the various methods and information about assistive devices and services provided by the Township to help with the provision of goods and services. • Attendance and training provided will be documented as per the practices and procedures of the Human Resources Department. 12. AVAILABILITY OF DOCUMENTS The Township shall provide notice that upon request it will provide a copy of all documents required by Ontario Regulation 429/07 entitled "Accessibility Standards for Customer Service", including the related Township policies and procedures and current Accessibility Plan. Practices and Procedures • A notice of availability of the documents will be posted on the Township's website; • Requests for documents will be received by the Office of the Chief Administrative Officer, attached to this Policy as Appendix "F"; • Documents will be made available subject to the Municipal Freedom of Information and Protection of Privacy Act; • Documents will be provided in a format as requested; • The timeframe attached to the conversion process will vary depending on the media chosen, the size, the complexity and quantity of documents to be converted; Page 11 of 12 Page 31 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, • Conversion shall be processed in-house whenever possible; • Costs of the document shall be as per the Township's Fees and Charges By-law, and all additional costs incurred due to the conversion will be absorbed by the Office of the Chief Administrative Officer. 13. EXCLUSIONS The Accessibility Standards for Customer Service Policy shall not apply during any period where Council has declared a "State of Emergency" as defined under the Emergency Management Act. 14. NON-COMPLIANCE Failure to comply with this policy and applicable procedures will result in disciplinary action up to and including dismissal. 15. REVIEW AND AMENDMENTS The Accessibility Advisory Committee shall be responsible for the review process and any subsequent amendments to this policy document. Review and amendments shall take place within the first quarter of every year, or as reasonably possible. It is the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-01-Form 1. Page 12 of 12 Page 32 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, APPENDIX "A" Township of Proud Heritage, Exciting Future TOWNSHIP FACILITY AVAILABLE ASSISTIVE DEVICES Location Devices Administrative Office . Magnifiers at front counters 148 Line 7 S a Audio playback for meetings - available on website www.oro-medonte.ca • Voice Amplifiers in Council Chambers 148 Line 7south,Box 100 -P: (7015) 487-2171 www.oro-m(` do te.ca Oro, Ontario LOL 2X0 P: (705) 487-0133 Page 33 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, APPENDIX "B" Te hi of Proud Heritage, Exciting Future NOTICE OF ADMISSION FEES Admission fee shall be charged to a "support person" accompanying persons with disabilities. The cost will be $ DEFINITIONS: ■ "Persons with Disabilities" shall mean those individuals that have a disability as defined under the Ontario Human Rights Code. ■ "Support persons" shall mean any person whether a paid professional, volunteer, family member, friend who accompanies a person with a disability in order to help with communications, personal care or medical needs or with access to goods or services. 148 Line 7south, Box 100 P: (705) 487-2171 wwworo-medontexa Ebro, Ontario LOL 2X0 F: (705) 487-0133 Ll Page 34 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, CONFIDENTIALITY AGREEMENT FOR SUPPORT PERSON as a support person for I HEREBY ACKNOWLEDGE AND UNDERSTAND the following: THAT the Municipal Freedom of Information and Protection of Privacy Act requires administrative, technical and physical safeguards to ensure the security and confidentiality of records and personal information under the control of the Corporation of the Township of Oro-Medonte. I ACKNOWLEDGE AND UNDERSTAND THAT in my role as a support person, I may have access to and may be privy to records containing confidential information and/or personal information about the person I am supporting. HEREBY AGREE to obtain and use such confidential information solely for the use and purposes for which I was given such access by the person whom I am supporting, to hold such information confidential and, except as may be legally required, will not disclose or release it to any person at any time without proper consent or authorization. FURTHER AGREE to take appropriate security measures to prevent unauthorized access to confidential records and personal information which may come into my care and control. www.oro-medontexa Page 35 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, APPENDIX "D" Tora~nship of Proud Heritage, Exciting Future NOTICE OF SERVICE DISRUPTION There (is currently an unexpected / will be a scheduled) service disruption at the The disruption will be from until This disruption includes: The following alternate service/facility is available: On behalf of the Corporation of the Township of Oro-Medonte, we would like to thank you for your patience and cooperation in this matter. For questions or additional information contact: r 148 Line 7soutli,Box 100 ----P: (705) 487--2171 www.oro-medontexa Oro, Ontario LOL 2X0 F: (705) 487-0133 Page 36 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, APPENDIX "E" 4g _•~,'"r~ Township of Proud Heritage, Exciting Future CUSTOMER FEEDBACK FOR Thank you for visiting the Corporation of the Township of Oro-Medonte. We value all of our customers and strive to meet everyone's needs. Your feedback is important to us. By answering the following questions you will help our organization to better assist you. 1 I Date and time of your visit: 2 Did we respond to your customer services ❑ Yes ❑ No needs today? 3 Was our customer service provided to you ❑ Yes LL Somewhat in an accessible manner? ❑ No (please explain below) 4 Did you encounter any problems in ❑ Yes (please explain below) accessing our good and services? ❑ Somewhat (please explain below) 11 No Please add any other comments you may have: 148 Line 7south, Box 100 P: (705) 487-2171 ww'f77V.Qro-medontexa Oro, Ontario LOL 2X0 F: (705) 487-0133 Page 37 of 83 Agenda Item # 10b) - Tamara Obee, Manager, Health & Safety & Employee Relations, APPENDIX «F„ Township of Proud Heritage, Exciting Future REQUEST FORM DOCUMENTATION IN ALTERNATE FORMAT Name of Document Format Requested: (e.g. Braille, html, text, etc. - include any specific technical needs) Additional information regarding the request or document (i.e. time factors such as a set public consultation period) Thank you for your interest in the Corporation of the Township of Oro-Medonte. Return this form to: Personal information on this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act. It will only be used to provide a document or information produced by the Township of Oro-Medonte as requested. Costs of the document shall be as per the Township's Fees and Charges By-law, and all additional costs incurred due to the conversion will be absorbed by the Office of the Chief Administrative Officer. The timeframe attached to the conversion process will vary depending on the media chosen, the size, the complexity and quantity of documents to be converted. For questions or additional information contact the Chief Administration Office, Township of Oro-Medonte, 148 Line 7 S, Box 100, Oro, Ontario LOL 2X0.. 148 Line 7souch, Box 100 P: (705) 487-2171 www.oPo-medontexa Oro, Ontario LOL 2X0 F: (705) 487-0133 Page 38 of 83 Agenda Item # 13a) - Lake Simcoe Region Conservation Authority, meeting highlight... Announcements (a) The Board of Directors hosted a Staff Appreciation Breakfast prior to the Board Meeting at Madsen's Greenhouses in Newmarket. During this event, Volunteer Recognition Awards were handed out, and the recipients of staff Service Awards for 2009 were announced. (b) Meeting Cancellation Reminder Reminder that the September 25th Board Meeting has been cancelled. (c) Resignation Executive Director. Lake Simcoe Conservation Foundation The CAO advised that she received the resignation from the Executive Director of LSCF, who has accepted a position with Ontario Nature. The CAO congratulated the Executive Director, on behalf of the Board of Directors, on her remarkable contributions to the Authority and wishes her well in her future endeavours. Presentations: (a) Lake Simcoe Conservation Foundation The Executive Director presented the background on the development of the Foundation's Case for Support 2009 - 2010, and requested approval for the Case to guide fundraising activities and LSCF communications. This Case for Support serves as the core document at the centre of the fundraising strategy and is used internally to create a variety of fundraising materials and to help volunteers and staff with scripts for face-to-face solicitations. The Vice Chair recognized the great work done by the Foundation and provided the support of the Board of Directors for the Case for Support. 0 .11 (b) Lake Simcoe Protection Plan The CAO welcomed the following guests to the meeting: o Paul Evans, Assistant Deputy Minister - MOE o Phil Brennan, Manager - Lake Simcoe Project o Tim Haldenby, Team Lead- Planning Projects, MMAH The CAO presented Staff Report No. 52-09-BOD, which provided an update to the Authority's Board of Directors regarding ongoing discussions with the Ministry of the Environment (MOE) with reference to the implementation of the Lake Simcoe Protection Plan and the Conservation Authority's involvement. The CAO reported that this is an excellent "good news story" as the Authority, MOE and other provincial partners have worked together on Page 39 of 83 Congratulations to Kimberley MacKenzie, Executive Director. LSCF LSRCA Vice-Chair Bobbie Drew Welcomes MOE Agenda Item # 13a) - Lake Simcoe Region Conservation Authority, meeting highlight... the Authority can be of assistance: o Developing Phosphorus Reduction Strategy by March 31, 2010 o Conducting a Water quality Trading Feasibility Study by March 31, 2010 o Developing a Proposed Shoreline Protection Regulation by March 31, 2010 o Establishing a permanent Lake Simcoe Coordinating Committee and Lake Simcoe Science Committee by fall/winter 2009, and o Publishing the first Lake Simcoe Protection Plan Annual Report. The CAO further advised that staff will be applying for positions on both committees. The Manager - Lake Simcoe Project presented an overview on the implementation of the Lake Simcoe Protection Plan, and reviewed how the 119 policies in the plan are tied to identified threats, as well as the policy framework for implementation. He reviewed the many areas where LSRCA is partnering with MOE and provided policy highlights. The Manager thanked the Board of Directors for the opportunity to talk about the Plan. The Vice-Chair expressed the Board's appreciation for the informative presentation, noted that it is encouraged that many of the Authority's concerns were recognized, and that recognition was given to the Authority as being a key partner in this process. Further, the Board is encouraged that individuals have been sought out who will be beneficial to the committees and than our fundamental principles and concerns have been taken seriously. The Board received Staff Report No. 52-09-BOD as information, and approved recommendations contained in the staff report. Staff Reports: The Board dealt with Staff Report No. 53-08-BOD regarding the Authority Budget Status for the seven month period ending July 31, 2009. The Board dealt with Staff Report No. 54-09-BOD regarding the "Simcoe Area: A Strategic Vision for Growth" and staff was directed to provide comments to the Province to indicate the LSRCA's support in its efforts to provide for long term sustainable growth in the Simcoe Area provided that specific amendments to the Growth Plan comply with the existing and future environmental targets resulting from the LSPP. Page 40 of 83 the LSPP to establish an exceptional relationship. The Plan contains 119 designated policies and MOE has welcomed LSRCA as an important partner to address strategic actions and policies. • The CAO identified MOE priorities, as follows, and the LSRCA has worked with MOE to discuss how Agenda Item # 13a) - Lake Simcoe Region Conservation Authority, meeting highlight... The Board dealt with Staff Report 56-09-BOD detailing the records of Tenders received for the replacement of the current roofing system at the Education Centre. It was advised that the tender was awarded to Patches Kelly Roofing Enterprises. The Board dealt with Staff Report 57-09-BOD regarding the renewal of the agreement between the Department of Fisheries and Oceans Canada and the Lake Simcoe Region Conservation Authority for the delivery of Level III Plan Input and Review. The Board approved the renewal of the agreement for the Authority to undertake the delivery of Level III Fisheries Review within the Lake Simcoe watershed on behalf of the Department of Fisheries and Oceans Canada for a period of five (5) years with the option to review and/or renegotiate annually. The Board dealt with Staff Report No. 58-09-BOD regarding funding opportunities under the Infrastructure Stimulus Fund and endorsed an application to this funding source over 2009, 2010 and 2011 fiscal years. The Board dealt with Staff Report No. 59-09-BOD regarding the LSRCA Business Plan 2009-2010 update. The Board dealt with Chair Report No. 04-09-Chair regarding the Lake Simcoe Coordinating Committee (LSCC) and the Lake Simcoe Science Committee (LSSC). The Board approved recommendations that the CAO, will apply for the Chair position of the LSCC and that the Director, Watershed Management and Science and Research Coordinator would apply for a position on the LSSC. Page 41 of 83 The Board dealt with Staff Report 55-09-BOD regarding the Partnership Memorandum for Planning Services between the Regional Municipality of York and the Conservation Authorities LSRCA and TRCA; the Chair and CAO were authorized to sign the MOU. Agenda Item # 13b) - Councillor Virginia Hackson, Chair, Lake Simcoe Region Conse... Sent via Email September 22"d, 2009 Tel: 905.895.1281 1.800.465+0437 Paws: 905.853.5881 EMall; info@lsrca.on.ca Memo to Web: www.Lswa.on.ca 120 Bayview Parkway From: Box. 282 Newmarket, Ontario L3Y 4x1 Subject: .A Watershed For Life Lake Simcoe Watershed Municipalities Attention: Mayor/Regional Chair and Members of Council Councillor Virginia Hackson Chair, Lake Simcoe Region Conservation Authority Thiess International Riverprize - 2009 It is with great pleasure that I announce the Lake Simcoe Region Conservation Authority has been awarded the Thiess International Riverprize Award, the world's most prestigious award for excellence in watershed management. This announcement was made in Brisbane, Australia on September 215, 2009 and I was there, with staff, to receive this wonderful award on behalf of the Authority staff, Board of Directors and all of our partners (see attached photo). While it is the watershed management work of the Lake Simcoe Region Conservation Authority that is being recognized, it is also recognized that this work is supported by all partners at all levels of government as well as many community and stakeholder groups. Please allow me to take this opportunity to thank you for your continued support and partnership as we share this award with you! We are all winners! Sincerely, Cou illor Virginia Hackson C air, Lake Simcoe Region Conservation Authority Page 42 of 83 Agenda Item # 13b) - Councillor Virginia Hackson, Chair, Lake Simcoe Region Conse... The Lake Simcoe Region Conservation Authority receives the Thiess International Riverprize Award - 2009, Brisbane, Australia Page 43 of 83 From left: Councillor Virginia Hackson, Chair, LSRCA, Ken Neale, A/Director, Corporate Services, LSRCA, D. Gayle Wood, Chief Administrative Officer, LSRCA, Michael Walters, Director, Watershed Management, LSRCA, Martin Albrecht, Chairman, International Riverfoundation, Scott Spencer, A/Chief Executive Officer, International Riverfoundation) l Agenda Item # 13b) - Councillor Virginia Hackson, Chair, Lake Simcoe Region Conse... MEDIA RELEASE Lake Simcoe Region Conservation Authority 120 Bayview Parkway Newmarket, ON L3Y 4X1 Tel: 1.800.465.0437 Fax: 905.853.5881 www.lsrca.on.ca FOR IMMEDIATE RELEASE Lake Simcoe wins International Thiess Riverprize BRISBANE, AUSTRALIA September 22, 2009 - The Lake Simcoe Region Conservation Authority stood on the international scientific stage last night to receive the esteemed International Thiess Riverprize. The International Riverprize, now in its 11th year, is the most highly regarded and valuable river management award in the world. "We are thrilled and honored to have been internationally recognized among such distinguished company," said Virginia Hackson, Chair of the Lake Simcoe Region Conservation Authority (LSRCA). "We have been working for many years to develop a sustainable approach to managing the watershed and we feel we've made very significant progress. With this award, an international panel of scientists has validated that our work is of the quality that can compete with the best in the world. That is very gratifying." The annual prize is awarded to organizations that are engaged in the very best practices in watershed management. It is presented to the project that represents the world's best effort to conserve natural watershed resources for future generations. The prize was presented during the 12th International Riversymposium and Rivers from Source to Sea Conference in Brisbane, Australia. Since its inauguration in 1999, the International Thiess Riverprize has come to be called the 'Nobel Prize' for outstanding environmental work in watershed management. In the presence of more than 500 of the world's top scientists and environmentalists, Hackson and three LSRCA senior staff received the prize which, in addition to a commemorative statue, includes a monetary award of AUD$350,000 (CDN $326,000). They attended the Riversymposium and Rivers from Source to Sea Conference, along with more than 500 of the world's top scientists and environmentalists, to present the advanced science of the LSRCA. "We are here today among the world's leaders in environmental science," said LSRCA's CAO Gayle Wood, "and they have honored us with this international distinction. We are very proud to accept on behalf of all of our partners." International judging panel Chair, Professor Paul Greenfield, says the Riverprize offers organisations committed to water sustainability a unique opportunity to take action on their river rescue ideas. "The extraordinary achievements of individuals and groups who are passionate about good water management never cease to amaze the judging panel". Runners up this year included the Avon River (England), the Lower Owens River (United States), the Yellow River (China) and the Polochic Basin (Guatemala). -30- Further information: Susan Jagminas Acting Manager of Corporate Communications Lake Simcoe Region Conservation Authority 905.895.1281 s.jagminas@Isrca.on.ca Page 44 of 83 Agenda Item # 13c) - Jo-Anne St. Godard, Executive Director, Recycling Council of... 0'r 't am. SMA W RCO Recycling Council of Ontario 215 Spadina Ave Suite 225 Toronto, ON M5T 2C7 416 657.2797 www.rco.on.ca Too Good to Waste Dear Waste Recycling Coordinator/Administrator, east i September 21, 2009 The Recycling Council of Ontario (RCO) is pleased to send you this kit to help you and your municipality recognize and celebrate Waste Reduction Week in Canada (October 19-25). Waste Reduction Week (WRW) in Canada is an educational campaign that builds awareness for the need to reduce consumption, choose more environmentally responsible products/services, and divert more waste from disposal to conserve natural resources. Your municipality's participation in WRW will help to inform your residents on the importance of waste reduction, and ensure their contribution towards environmental protection in your community. You can use WRW to highlight your current and forthcoming waste reduction initiatives and get your community members together to reduce waste in tangible and interesting ways. How to Get Involved • Proclaim WRW. Recognize and proclaim October 19`h to 25`h as WRW in your community. See the sample proclamation letter on the WRW website: htto://www.wrwcanada.com/ • Host waste reduction events or activities. Hundreds of Ontario municipalities celebrate WRW every year. Visit the WRW website for event ideas. o Register your WRW events online. The WRW website will maintain an up-to-date roster of events to promote participation across Canada. This Information Kit is intended to support your community and its own activities during WRW. The kit includes: a promotional poster and a postcard, a message from Ontario's Minister of the Environment and messages from our program's sponsors. o Additional promotional materials. The RCO can send additional posters and postcards directly to your community (delivery charges apply). Please contact Emma Rogers for more materials: wrwC&rco.on.ca Page 45 of 83 Agenda Item # 13c) - Jo-Anne St. Godard, Executive Director, Recycling Council of... Visit the WRW website: httiD://www.wrwcanada.com/, where you can also download free, user-friendly tools and resources, such as: ■ Municipal WRW Handbook ■ Sample ads and public service announcements ■ Waste audit and assessment tools ■ Sample waste reduction action plans We are also pleased to confirm that Oscar the Grouch is back, with Sesame Street's most loved and recognized characters. As the program's national spokes Muppet, Oscar will be hitting the airwaves across the country through public service announcements and television and radio appearances to get Canadians thinking about how they can do their part to reduce waste. The Recyling Council of Ontario recognizes the vital role municipalities play in reducing Ontario's waste, and thanks you for your continued participation. If you would like more information about Waste Reduction Week or any of RCO's other programs, please visit our website htto://www.rco.on.ca or give Emma Rogers, the Provincial WRW Coordinator, a call at 416-657-2797 ext. 5. With warm regards, Jo-Anne St. Godard, Executive Director, Recycling Council of Ontario Page 46 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... County of Simcoe Main Line (705) 726-9300 c3zir'x a>r Office of the Warden Toll Free 1 (866) 893-9300 MCOE 1110 Highway 26 Fax (705) 725-1285 SI Midhurst, Ontario LOL 1X0 simcoe.ca 000 MEMORANDUM DATE: September 22, 2009 TO: Clerks of all Simcoe County Member Municipalities FROM: Tony Guergis, Warden SUBJECT: World Food Dav Please be advised that at its meeting on September 22, 2009, Simcoe County Council approved the following recommendation of the Human Services Committee: "THAT the proclamation attached as Schedule 1 to Item HS 09-131, regarding World Food Day, be approved and circulated to member municipalities and the cities of Barrie and Orillia with a request for endorsement." A copy of Item HS 09-131 - World Food Day Proclamation is enclosed for your information. I hope you will join the County in recognizing World Food Day. Yours truly, r Tony Guergis Warden /pk Page 47 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... COUNTY OF SIMCOE ITEM FOR: HUMAN SERVICES COMMITTEE SECTION: Children and Community Services ITEM NO. HS 09-131 MEETING DATE: September 8, 2009 SUBJECT: World Food Day Proclamation RECOMMENDATION: THAT the proclamation attached as Schedule 1 to Item HS 09-131, regarding World Food Day, be approved and be circulated to member municipalities and the cities of Barrie and Orillia with a request for endorsement. BACKGROUND: Further to Item HS 09-101, presented in August 2009, the Food Partners Alliance of Simcoe County's work plan for the period April 2009 to March 2010, included creating a 'Food Proclamation for World Food Day. World Food Day (WFD) was established by the Food and Agriculture Organization of the United Nations (FAO) at its 20`s General Conference in November 1979. World Food Day, which occurs every year on October 16 to commemorate the anniversary of the Food and Agriculture Organization is a worldwide event designed to increase awareness, promote understanding, and encourage action against hunger. It has since been observed every year in more than 150 countries, raising awareness of the issues behind poverty and hunger. Since 1981, World Food Day has adopted a different theme each year, in order to highlight areas needed for action and provide a common focus. The theme for 2009 is "Achieving Food Security in Times of Crisis". There are a number of definitions for food security. Two commonly used definitions of food security come from the UN's Food and Agriculture Organization (FAO) and the United States Denartment of Agriculture (USDA): • Food security exists when all people, at all times, have physical and economic access to sufficient, safe and nutritious food to meet their dietary needs and food preferences lbr an active and healthy life. (FAO) • Food security for a household means access by all members at all times to enough food for an active, healthy life. Food security includes at a minimum (1) the ready availability of nutritionally adequate and safe foods, and (2) an assured ability to acquire acceptable foods in socially acceptable ways (that is, without resorting to emergency food supplies, scavenging, stealing, or other coping strategies). (USDA) During this global economic crisis, food security is more at risk than ever. Although food is still reasonably priced in Canada relative to what people pay in many other countries, not everyone Page 48 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... September 8. 2009 Human Services Committee HS 09-131 Page 2 can afford a basic healthy diet. This is not necessarily because food prices are too high but rather, is usually because people with limited incomes are unable to stretch their dollars far enough, regardless of how good their budgeting skills are. The 2008 Ontario Hunger Report, www.oafb.ca/assets/ndfs/HungerRenort2008.Ddf. reports that a total of 314,258 Ontarians were served by food banks in March 2008. The report also identified that approximately 40 per cent of those served by food banks in Ontario are children, over 20 per cent are persons with disabilities, and 19.7 per cent work or have recently lost their job. Between September 2007 and September 2008, food banks in Ontario have reported an average increase of 13 per cent in the number of neighbours turning to them for support. Given the continued economic downturn since the fall of 2008, it is most likely that more recent statistics would demonstrate an even higher trend with respect to the current demand on food banks. As per the 2008 Edition of How Affordable is Healthy Eating in Simcoe County prepared by the Simcoe Mukoka District Health Unit, and attached as Schedule 2, "The links between poverty, food security and health care are clear. Good nutrition is important for growth and development and for staying in the best of health at every age and stage of life. People living in poverty spend less money on food and buy more foods that are higher in calories, fat, sugars and processed grains, which are often more affordable. Low-income families tend to eat fewer nutrient foods such as vegetables, fruit and milk products than higher income families do." Unfortunately during this economic downturn, we are seeing more and more families struggling to achieve food security on very limited incomes. In Simcoe County we have 36.3% more families relying on Ontario Works for their basic needs in July 2009 (6,317) than in July 2008. The County also has close to 8,000 families relying on the Ontario Disability Support Program for their basic needs. In addition the numbers of Employment Insurance beneficiaries receiving regular benefits without reported earnings reached a high of 10,690 in March 2009 compared to 5,370 in March 2008. Even those with earnings do not necessarily have sufficient income to cover the cost of basic needs. When a full time minimum wage employment is a family's only income source, up to 75% of this income would be needed just to pay for food and rent combined. During these poor economic times, many small-scale farms are also struggling to stay afloat. More and more of our foods are being imported, while less are being exported. As per the video at httn://eatrealeatlocal.ca. we import 53% of our vegetables and almost all of our fruit, and c ver a 40 year period we have increased our red meat imports by 600%. The video further states that in a fifteen year period our food imports have increased 160% while our population only increased 15%. If this continues we may loose the ability to produce many of the foods we eat. This impacts not only our economy and neighbours, but also our environment as we continue to transport foods, in addition to our ability to remain self-sufficient. The Food Partners Alliance of Simcoe County is working together towards the building of a sustainable food system aligned with the principles that support food security. In recognition of the work the Food Partners Alliance of Simcoe County and the many other organizations and individuals are doing to promote food security in our community, staff are recommending that the County of Simcoe proclaim October 10s, 2009 as "World Food Day". FINANCIAL ANALYSIS: Page 49 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... September 8. 2009 Human Services Committee HS 09-131 There are no financial implications to this Item. SCHEDULES: The following Schedules are attached and form part of this Item: Schedule 1 - Food Proclamation for World Food Day World Food Day Proclanetion.doc Schedule 2 - How Affordable is Healthy Eating in Simcoe County - 2008 Edition Affordability of Heathy Food in Sima PREPARED BY: Terry Talon, General Manager of Social Services Paae 3 APPROVALS: Date Craig Elliott, General Manager of Finance and Administration August 31, 2009 Mark Aitken, Chief Administrative Officer September 1, 2009 Page 50 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... Schedule 1 Human Services Committee HS 09-131 Page 1 Simcoe County Food Partners Alliance PROCLAMATION I, TONY GUERGIS, Warden of the County of Simcoe, do hereby proclaim the day of October 16, 2009 as World Food Day WHEREAS the Food and Agriculture Organization of the United Nations celebrates World Food Day each year on 16 October, the day on which the organization was founded in 1945; AND WHEREAS the theme for 2009 is achieving food security in times of crisis; AND WHEREAS the primary purpose of the Food Partners Alliance of Simcoe County is to work together towards the building of a sustainable food system aligned with the principles that support food security; AND WHEREAS significant work is being done in Simcoe County to address this increasingly important issue, as well as to educate the public about the causes, effects and potential solutions; NOW THEREFORE: I, Warden Tony Guergis, on behalf of the-County of Simcoe, do hereby proclaim October 16, 2009 as "World Food Day" to acknowledge and thank the Food Partners Alliance and many other organizations and individuals for their commitment to promote food security in our community. Warden Tony Guergis County of Simcoe Page 51 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... Schedule 2 coe Count How Affordable is Healthy Eating in Simcoe County? 2008 Edition How much does it cost to eat healthy in Simcoe County? To find an answer to this question, a Nutritious Food Basket survey was carried out in May-June 2008. Simcoe Muskoka District Health Unit staff visited a sample of six grocery stores from different parts of Simcoe County during the same two-week period to record the price of the same 66 foods in each store. Foods surveyed The food prices surveyed included a variety of inexpensive choices from the four food groups of Canada's Food Guide: breads, cereals and other grain- based foods; vegetables and fruits, milk and other dairy products; meats, fish and poultry; canned beans and other meat alternatives. Nothing exotic here - all foods surveyed were known to be everyday choices of budget-wise Ontario shoppers. Together these 66 food items can be used to prepare a whole week's worth of healthy meals and snacks to please the taste buds of the average family. For that reason, items with little nutritional value like pop, chips and other snack foods were not included in the survey; neither were non- food items that usually end up in the shopping cart, for example, dish soap, paper towels and shampoo. A valuable study Survey results give us a good idea of how much it actually costs residents of Simcoe County • o eat a nutritious diet when that diet is based on meals and snacks prepared at home. Because this survey is repeated at almost the same time every year it is possible to track changes in the cos; of healthy eating over time. Results can also be used to help us look at whether or not everyone who lives in Simcoe County can afford to eat a healthy diet or not. To use the survey results to figure out the cost of a basic healthy diet for you and your family. read on.... 81me Tel: 6721-7520 MtlSkoka Tom .Zk owmxii1-Tb20 org DISTRICT HEALTH UNIT Your Hcalth Connection Page 52 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... Schedule 2 Human Services Committee HS 09-131 Paget Simcoe County The cost of eating healthy in Simcoe County Here are the Simcoe County results of the May-June 2008 Nutritious Food Basket survey. Five per cent has been added to cover the cost of other things used in everyday meal preparation like spices, seasonings, ketchup, mustard, baking supplies, coffee, tea, etc. Cost of eating healthy Ace (years) Cost/Week Child 1 $15.61 2 to 3 $16.64 4 to 6 $22.04 Boy 71o9 $26.46 10 to 12 $32.70 13 to 15 $38.19 16 to 18 $44.40 Girl 7 to 9 $25.22 10 to 12 $30.00 13 to 15 $32.14 16 to 18 $30.45 Man 19 to 24 $41.92 25 to 49 $40.52 50 to 74 $36.60 75+ $33.21 Woman 19 to 24 $31.10 25 to 49 $29.62 50 to 74 $29.03 75+ $28.23 Family of four' $133.55 ' A reference "family of four' = a man and a woman, each 25 to 49 years old; a girl, 7 to 9 years old and a boy, 13 to 15 years old. Example Sex Age CostlWeek Man 41 I $40.52 Woman 38 $29.62 I Girl 7 $25 22 BOY ~ 14 $35 19 TotalCoattWeak - I $13355 During pregnancy and while breastfeeding 1 Cosi week l 1`e3 months $35,37 Pregnant teen 2" 3 months $37.37 13-1 5 years last 3 months $3737 Breastfeeding teen 1345 years $38,55 1*' 3 months $35,19 Pregnantteen 2"" 3 months $37.89 1648 years last 3 months $37.8~ Breastfseding teen 18.18 years $38.91 1° 3 months $34.38 Pregnant woman 2,'3 months $36.74 19-24 years last 3Months $36.7,t Breastfeeding woman 19-24 years $37.69 1'3 months $32.90 Pregnantwoman 2 3 months $34.9 25-49 years last 3 months $34.94: Bresatleeding woman 25.49 years $35.72 How to figure out your own cost of healthy eating Steps: 1. In the blank table to your right, write down the sex and age of each person in Your ousehold Sex IACCOSVWeek your household. 2. Using the survey tables above, find the weekly food cost for each person and write it down in the blank table. I I 3. Add up these food casts to get your household's weekly cost of healthy eating. To get the cost of healthy eating per month, multiply the weekly total by 4.33. Total Cost/Week. 2 of 4 Page 53 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... Schedule 2 Human Services Committee HS 09-131 Page3 Simlccie County How affordable is healthy eating in Simcoe County? Although food costs are on the rise, food is still reasonably priced in Canada relative to what people pay in many other countries. Even so, not everyone can afford a basic, healthy diet. This usually isn't because food prices are too high. More often it is because people with limited incomes are unable to stretch their food dollars far enough - no matter how good their food knowledge and budgeting skills are. Poverty, food security and health are closely linked The links between poverty, food security and health are clear. Good nutrition is important for growth and development and for staying in the best of health at every age and stage of life. People living in poverty spend less money on food and buy more foods that are higher in calories, fat, sugars and processed grains, which are often more affordable. Low-income families tend to eat fewer nutrient-rich foods such as vegetables, fruit and milk products than higher income families do. Adults with limited incomes are more likely to report poor health and having multiple chronic conditions such as heart disease, diabetes and high blood pressure. Young children in food- insecure families are also affected - they tend to suffer from stomach upsets and headaches more often and make more visits to hospital than do children from homes where food security is nct an issue. And some evidence shows that children from food-insecure families tend to have poor(r social skills and do less well at school. Many low-income residents of Simcoe County cannot afford a healthy diet The difference between a family's food plus housing costs and their income can be a useful indicator of food security. Based on local 2008 Nutritious Food Basket survey (NFB) results and average apartment rents (c/o Canadian Mortgage and Housing Corporation) a middle-income family of four living in Simcoe County would need to spend 28 per cent of their monthly income for food and rent combined. By comparison, Simcoe residents receiving social assistance, pension income or a minimum wage would need to use much more of their limited incomes to cover basic food and housing costs, as can be seen from the 2008 income/expense scenarios on the back of this page. For example, based on NFB survey results and CMHC rental files that apply to Simcoe County. Individuals and families receiving Ontario Works would have to spend from 78 per cent to 10 per Cent of their Income for food and housing costs along: Unfortunately having a job does not necessarily mean that income earned will cover the cost of basic needs. When full time minimum wage employment ($8.75 per hour) is a Simcoe family's income source, 75 per cent of this income would be needed just to pay for food and rent combined. It is important to note that many other basic household expenses such as the cost of transportation, telephone, clothing, personal care items, child care, school-related fees and home cleaning supplies have not been considered in these scenarios. Yet these essentials must still be paid for somehow - theoretically with money left over after housing and food. 3of4 Page 54 of 83 Agenda Item # 13d) - Tony Guergis, Warden, County of Simcoe, correspondence dated... Schedule 2 Human Services Committee HS 09-131 Page4 Simcoe County Of course the reality is that the relatively high cost of housing and the need to pay for other basics such as those just mentioned forces people on limited incomes to look at food budget dollars as flexible. This means that money set aside for food at the beginning of a month can easily end up being spent on other important needs such as bus fares, phone bills and winter boots. Household food insecurity is a problem of inadequate Income It is clear from these household scenarios that income from social assistance, pensions and minimum wage employment is insufficient to cover the cost of a nutritious diet, housing and the many other essentials that individuals and families in Simcoe County require to maintain a standard of living that supports their present and future health. 2008 incomelexpense scenarios - low-income households, Simcoe County Family of four, O ie person Min(mum wage One person Iio,ng alone, earner living alone, Ofd Age Security (1 Parson Single parent Ontario & working VAth two One person Disability CuaraMead Family of four, 40 tvslwk at children, living alone, Support Income Ontario works $a 75*0 Ontario Works Ontario Works Prclrrram Sunolemerd Main income source I $1084.00 $1617.00 $867,00 $560.00 $999.00 $1144.00 Additional benefits & credits $698.00 $653.00 (after CPP 8 $698.00 520,00 - $27:00 00 El deductions) Total income (after tax) $1782.00 $2170.00 $1665.00 $580,00 $iomoa $ 174.00 Apartment rent $1050.64 (3 bedroom) $1050.64 (3 bedroom) $883.98 (2 bedroom) $627.43 $627.43 (bachelor apt) (bachelor apt.) $769.16 (1 bedroom) Monthly cost of healthy food $578.27 $57827 $422.96 $201.77 $201.77 $140.57 Monty left ouet for olher $153-09mo 84 per ($8 $541.091mo ($81,4 per $350,06tmo (527 Cs6 pa€ Deacit of $196. ($45.45 per $264.27Imo ($61.03 per iaa~jc eaepervlfss . person4veek) perso persontwook) $249.20 persa k) tars k) `.r, nt.t . ` 91 )43$G . 14 3 rent 00 had, s on % 32% ' ;3596 35 1t. e ) s9 _ 4896 = 5396' i . , C9b Based on 2008 Nutritious Food Basket survey results and average apartment rental rates (Canadian Mortgage and Housing Corporation) for Simcoe County, a middle-Income family of four would need 28% of their monthly Income to cover their food and rent costs comb ned (10% of income for food + 18% of income for rent). It is important to note that the Nutritious Food Basket survey only looks at food costs and does not include the cost of many other basic non-food items that usually end up in shopping cart:. YOUR HEALTH CONNECTION at 721-7520 or 1-877-721-7520 4 Of 4 www.simcoemuskokaheafth.org Page 55 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 1_ L _ om;~vi nz1 ' BARRIE PUBuc LIBRARY MINUTES BOARD MEETING #09-07 THURSDAY JUNE 25, 2009 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C.Virgo (Chair), R.Dth~am 1, S.Kastner, M. Meads, L.Strachan, L.McClean (Vice- Chair), L. Strachan (arrived at 7:50pm), A.Davis (Director), T.Latimer (Recorder) ABSENT: A. Prince, V.DeCecco, aw,r l 1. Call to Order The meeting was called to order at 7:30pm. 2 Confirmation of Agenda The agenda was confirmed. 3 Conflict of Interest 4. Capital Campaign Update Ann gave an update on the capital campaign. Upcoming events and awareness booths and mail-outs were discussed. The campaign is being as visible as possible at as many events as possible thoughout the summer including Kids Fishing Day, Kempenfest and numerous others. There will be a meeting for public input for the design of the new building at an open house at the South Shore Centre on July 23 from 7pm - 9pm. 5. Minutes of Meeting 5.1 Minutes of Board Meeting #09-05 dated Thursday May 28.2009 #09-17 DECECCO - MCCLEAN THAT the Minutes of Board Meeting #09-05 dated Thursday May 28, 2009 be adopted. CARRIED 5.2 Minutes of Board Meeting #09-06 dated Friday June 5. 2009 #09-18 STRACHAN - DECECCO THAT the Minutes of Board Meeting #09-06 dated Friday June 5, 2009 be adopted. CARRIED Page 56 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 6. Business Arisin.2 None Declared. 7. Report of the Chair 8. Committee ReAorts 8.1 Financial Statements for April 2009 & May 2009 #09-19 DECECCO - KASTNER THAT the financial statements for April and May 2009 be approved. CARRIED 8.2 Corporate Report 8.2.1 Minutes of Corporate Committee Meeting #CR09-01 dated Tuesdav April 14, 2009 #09-20 DECECCO - KASTNER THAT the Minutes of Corporate Committee Meeting #CR09-01 dated Tuesday April 14, 2009 be adopted. CARRIED 9. Director of Library Services Report May 2009 Highlights of the report were discussed. 10. Other Business None declared. 11. Committee Meeting Dates At the Call of the Chair 12. Date of Next Board Meeting Thursday September 24, 2009 at 7:30pm in the Consumers Gas Board Room. 13. Adiournment The meeting was adjourned at 8:20pm by Vince DeCecco CHAIR SE AdtY DATE ~Z% DATE Page 57 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and ILL fi, Ching BARRIE PuBuc LIBRARY MINUTES BOARD ELECTRONIC DISCUSSION #09-08 THURSDAY JULY 301 2009 RESPONDED: C.Virgo (Chair), R.Duhamel, S.Kastner, M. Meads, L.Strachan, L.McClean (Vice-Chair), L. Strachan, A. Prince, J. Heran NO RESPONSE: V.DeCecco 1. Infrastructure Stimulus Fund #09-21 STRACHAN - PRINCE THAT the Barrie Public Library Board approach the City Manager to discuss making application under the Infrastructure Stimulus Fund to construct a satellite library at the Holly Recreation Centre. CARRIED " CHAIR DATE X/'~ Zx, S'EC c-~, v DATE Page 58 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and t 1% tL tL BARRIB PUBLIC LIBRARY MINUTES BOARD ELECTRONIC DISCUSSION #09-09 TUESDAY AUGUST 11, 2009 RESPONDED: R.Duhamel, S.Kastner, M. Meads, L.Strachan, L.McClean (Vice-Chair), A. Prince, J. Heran, C.Virgo (Chair) NO RESPONSE: V.DeCecco 1. Infrastructure Stimulus Fund #09-22 PRINCE - DUHAMEL THAT the Barrie Public Library Board make an application under the Infrastructure Stimulus Fund to construct a satellite library at the Painswick Town Centre site in South Barrie. CARRIED CHAIR S RArRY J DATE DATE Page 59 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and DIRECTOR'S REPORT September 24, 2009 for June, July and August, 2009 I PERSONNEL 1. During the summer, the Director met with City staff to apply for a special Infrastructure Stimulus Grant to advance the building of the Painswick library satellite. 2. Congratulations to Julie Ross for completing her Bachelor of Arts degree in July. Julie has a major in Psychology. 3. Emily Black, a recent graduate of Ecole secondaire Nouvelle'Alliance, was chosen for the Library's Summer Program Assistant position. Emily was thoroughly comfortable in French and English as well as very involved in the local Franco-Ontarian community. Emily provided staff with additional insight into the local families attending French- language schools. 4. Information relief staff, Michelle Powell, resigned to move to the Bracebridge area. 5. Caley Skinner and Stephanie Duncan were hired to work on the Library's continuing Birth Marriage and Death database project. 6. Shonna Froebel, Heather Betz and the Director met with the architect and City staff to visit 4 library branches in the Greater Toronto Area as part of the planning process for the branch project in south Barrie. Shonna continues to meet with the architect and City staff to discuss such issues as space planning, etc. 7. July 23rd, the Barrie Public Library Board, Library staff and the Architect for the Painswick branch library met with major funders to the Library's Capital Campaign prior to the public information meeting held at the. Southshore Centre for the south end community. 8. Congratulations are in order for Chris Vanderkruys. Chris has successfully completed the requirements for the Certified Fund Raising Executive (CFRE) designation. 9. Holly Dickson was promoted to a permanent Library Assistant I in Circulation Services. 10. James McRae, a retired teacher working as a Library Page, died of cancer June 12`h James had been on sick leave since January. 11. As a member of the Federation of Ontario Public Libraries (FOPL) Marketing Task Force, Joanne Comper participated in a conference call June l lcn 12. Carol Prescott returned from sick leave July 17`h. 13. Over the summer, Circulation Services witnessed two of their staff become married. Lilli Papais is now Lilli Papais-Botting and Marge Osborne is now Marge McCrite. II INFORMATION SERVICES Adult Services 1. Robyn Zuck and Shonna Froebel attended a full day AskON training session in preparation to train library staff for the implementation of the service this fall. 2. Patricia Roebuck applied to the Ministry of Culture for a grant on behalf of the Southern Ontario Multilingual Program (SOMP) consortia member libraries. 3. Novelist Select has been added to the Library's Database offerings and the Mitchell automotive manual database, Mitchell OnDemand 5, is being assessed for a year to replace Auto Repair Reference Centre. Page 60 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 4. Anne Dorsey, Business Librarian, received a number of requests from the 30 Minutes Plus Business Reference service for information by people preparing plans to start a business in B arrie. 5. Over the summer the Information Reference service received some unusual requests including an ad in the 1875 Barrie paper regarding reward money for the murder of a railroad supervisor, a plane collision over Kempenfelt Bay, a 1953 picture of the winner of a baby contest at the Barrie fair and the history of the Barrie jail. 6. Mary McAlpine prepared "Good Reading Ideas" for the Library's September newsletter and updated the Library's "Recommended Reading" lists. 7. Elizabeth Bufton prepared a display in the lobby for the Adult Summer Reading program and created 8 displays over the summer on the main floor: Home Improvements@Your Library, Book Club Selections@Your Library, Celebrate Canada@Your Library, Detective/Mystery Adult Summer Reading@Your Library, Summer Cooking@Your Library, Summer Reading@Your Library, Enjoy the Great Outdoors@Your Library, Page Turners@Your Library, Dreams of Dragons@Your Library and Science Fiction@Your Library. 8. Mary McAlpine and Shonna Froebel visited Parkview Centre to present library resources on staying active to the community members. 9. Shonna provided her third mentoring session at Business Network International and met with their Golf Tournament committee regarding the Library as one of the sponsored charities. 10. Janet Graham and Elizabeth Bufton provided material for 17 nursing homes in June, July and August. They also presented a "Nature and Poetry@Your Library" at the Parkview 55+ Day Camp on August 18"' followed by a display the following day. 11. Janet Graham submitted a section on "government services" for the upcoming seniors' directory and provided 2 monthly book reviews for Focus 50+ community seniors' paper with information on summer reading and the Library's summer/fall programs. 12. Janet maintained a senior's month book display in June. 13. Elizabeth Bufton edited and prepared the new Seniors Directory that is to be printed by the Barrie Examiner. 14. Alison Brumwell provided the Simcoe County Services Book Club June 18`h. The theme was Birthdays. 15. Patricia Roebuck compiled a bibliography of recent material to meet the criteria the Barrie Art Club set for their annual donation. 16. Robyn Zuck has been appointed to the steering committee for the Ontario Library Association/Ontario Genealogy Society to prepare a preconference session on genealogical research issues directed to library staff. 17. Anne Dorsey attended the Chamber of Commerce breakfast July 9`h to hear Sherry Lawson from Casino Rama speak on doing business with the Aboriginal community. 18. Anne also met with Burgar-Rowe law firm to discuss presenters for future programs at the Library including potential program sponsorship. 19. Anne attended the Oro Medonte Chamber of Commerce BA5 July 14`' and the Greater Barrie Chamber of Commerce BA5 July 15`h and August 18`h. Anne also attended the Barrie Chamber of Commerce Board meeting June 160h and August 18`h Page 61 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 20. Anne attended the Greater Barrie Business Enterprise Centre Teen Business Plan Challenge Awards Dinner June 23rd. Anne was a judge for this program and the Library is a community and financial sponsor. 21. In response to the success Anne Dorsey and Ann Andrusyszyn achieved with the presentation of "Building Bridges to Business" at the Ontario Library Association SuperConference last year, Anne co-presented with Ann an Educational Institute audio conference version of the OLA session June 12th. 22. Anne attended the Women In Networking Going Strong (WINGS) breakfast August 26th and met with Stephanie Ward from the City of Barrie Economic Development Office July 7`h to discuss the various business support services available in Barrie. 23. Anne submitted several business articles for the Barrie Public Library fall newsletter. 24. 58 Adult programs were delivered over the summer including community outreach, business and public programs. 25. 688 donated items were added to the Library's collection during June, July and August. 26. Cindy Madden, Consumer Health Librarian, made another submission to the Barrie Community Health Centre's Healthwise newsletter on "Creating a Life that Matters." 27. The following comments were received about the Library's Births, Marriages and Deaths Index being made available through Ask Ontario (AskON): Thank you so much for this wonderful link to ancestral information. This new index is another valuable resource to researchers-expecially those like me who are many miles away (Provo, Utah) Many, many thanks for posting this! I've filled in several gaps in my tree because of it. (Shirley) I have several ancestral lines with Simcoe County connections-thank you so much to the wonderful people responsible for this project! (Bowen Island, BC) This promises to close many holes in my records. Promises to make me a regular, at the Library, this coming winter. (Paul) Children and Youth Services 1. June 1St, Jane Salmon attended a Southern Ontario Library Services (SOLS) workshop on Library Design of Children's Spaces gathering ideas for the new branch library. 2. June 8th, Ruby Meijers, Laura Lafleshe, Jane Salmon and Debra Smith attended an information session by AskOn (Ask Ontario). The Library will be participating in this new Ontario-wide online reference service. 3. Vicki Nicholls started a training course provided by the Education Institute on Canadian Literature for Children and Youth. 4. During the summer, Children's staff commenced using the new ordering process designed to streamline order placement. Staff has noticed the improved timeliness in getting materials. 5. Ruby Meijers is evaluating the Library's CD collection including usage statistics. CD music circulation is decreasing as more music is made available online. 6. Over the summer, 15 Storytime kits were circulated. 7. Debra Smith completed a new suggested reading list for Teen Territory entitled "Read Beyond Reality." Page 62 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 8. During the summer, Jane Salmon ordered additional copies of each title recommended by the French Every Child Ready to Read program. Patricia Roebuck is working on translating our English brochures to provide the equivalent easy access to Francophones. 9. Patricia has created a bibliography of French plays and assisted a local teacher to present a play in French by her French-as-a-second-language students. 10. June 2'd, Brenda Jarvis and Laura Lafleshe represented the Library at the Early years Picnic. Brenda and Laura addressed 91 people at the display booth and Laura provided a storytime for 50 people. 11. Nancy Woods, Vicki Nicholls and Kym McOuat provided special storytimes for children from Treasure Chest Nursery School throughout the summer. 12. Kym McOuat started the Zehrs summer session July 7th. Excitement is growing over the new branch. 13. Nancy Woods provided a storytime for 18 children and teachers from St. Nicolas school YMCA day camp July 30th. 14. Laura LaFleshe and Brenda Jarvis delivered a special performance of the puppet show "The Web Files" for people from Autism Ontario August 26th. 15. August 26th, Kym McOuat led a visit to the Library for a small group from Momstown. 16. August 29th, Laura LaFleshe provided two storytimes for the Cancer Society's Teddy Bear Picnic at Springwater Park. 17. Ruby Meijers visited the Open Arms Daycare to perform two storytimes. 18. July 22"d, Jane Salmon consulted with King City Public Library to assist in the implementation of the Every Child Ready to Read program. . 19. Cindy Pomeroy-White prepared and delivered a TRI Rotary Club request for sponsorship of National Youth Week. 20. July 6th, Laura LaFleshe and Cindy Pomeroy-White led a tour for 21 Simcoe Community Services Day Camp attendees. 21. June 3rd, Jane Salmon and Shonna Froebel met with Kate Ellis from the City Parks and Recreation Department to discuss programming at the Library and in the City of Barrie. 22. June 4th, Ruby Meijers provided a storytime and tour for grade 2 students from Hillcrest School. 23. June 41h, Jane Salmon chaired an Ontario Library Association Best Bets meeting. 24. June 5th, Patricia Roebuck conducted a tour of Junior French resources for the French Early Years Centre. 25. June 6th, Nancy Woods attended Celebrate Barrie speaking to 300 people and providing cardboard dragon hats. The hats were one of the biggest hits at Celebrate Barrie this year. 26. June 6th, Cindy Pomeroy-White with the assistance of Ruby Meijers, held the Teen Advisory Board's Battle of the Bands fundraiser for the new library. 27. June 9th, Debra Smith delivered a tour and database overview for 28 grade 6 students from Good Shepherd School. 28. June 10th, Patricia Roebuck attended the Open Doors event at Ecole secondaire de Barrie. 29. June 11th, Patricia Roebuck attended a seminar at Ecole Frere-Andre on reading readiness in French that was offered by the French Early Years Centre Simcoe. 30. June 12th, Laura Lafleshe provided an outreach storytime for 35 people at the Early Years Mapleview Playgroup. 31. June 13th, Kym McOuat led the Family Jazz Storytime for 57 participants as part of the Library's participation in Barrie Jazz Festival. Page 63 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 32. June 16'', Vicki Nicholls provided a tour and stories for 38 grade one students from W.R.Best Elementary School. 33. June 22nd, Jane Salmon attended a meeting of the Road to Reading Fun Fair. The Library sponsors this event through its participation and puppet show performances. 34. June 23, Laura Lafleshe and Kym McOuat provided tours for Algonquin Ridge Elementary School. 35. Patricia Roebuck responded to a request from College Boreal at their local Barrie branch located at La Cle d'la Baie. Patricia offered to provide class tours and share information about the Library in support of their Early Childhood Education French program. 36. Cindy Pomeroy-White received donations of a portable DVD Player from The Source By Circuit City as well as a $250 IPOD from the Rotary Club of Barrie for the Teen Survivor program. 37. The Teen Advisory Board (TAB) now has members from all Barrie high schools. Rogers Television visited TAB in June to plan for new and revamped TV commercials which were recorded June 26. 38. Over the summer a total of 96 programs were delivered to 4,156 children and young adults. 39. Patricia Roebuck completed a total update to the French mystery list adding titles recently received. 40. In planning for the Library's first French summer program beyond Readopoly, Patricia Roebuck translated the Readopoly board pictures and questions as well as made contact with the French division of Scholastic for a donation of French books for the Library's older players. Patricia was successful in obtaining French Braille books for the Detectives dynamiques program from the Bibliotheque et Archives Nationales du Quebec (BANQ). The French program was very successful this summer with a large increase in French language circulation. Many local teachers from French schools used the Library this summer and were impressed with the level of our French programs and services. 41. Ruby Meijers delivered the last registered family storytime for the season. 42. The Readopoly kick-off occurred June 30`h. 43. Vicki Nicholls introduced Chris Botterill July 14`h for the "Drawing for Kids" program 44. Vicki organized puzzles for weekly drop-in games over the summer. 45. Nancy Woods hosted the Shane Peacock author visit July 91h 46. July 14`h, Laura Lafleshe present Bedtime Tales Storytime and Ruby Meijers presented the program August 12 and 29`h. 47. During the summer, Brenda Jarvis performed 7 puppet shows with assistance from Laura LaFleshe. 48. Vicki Nicholls managed an afternoon of "Clue" playing July 15`h and Laura LaFeshe delivered the same program August 4`h 49. Brenda Jarvis led an Interactive Mystery Theatre program July 22nd 50. Juno award winner, Mary Lambert, entertained 77 children and parents July 28`h 51. July 29`h, Vicki supervised a drop-in Detective Crafts program and Kym McOuat provided the same program August 5a'. 52. Kym McOuat, Ruby Meijers and Nancy Woods delivered the summer program Mythbusting@Your Library by organizing crafts and other activities for the start of Readopoly. Nancy and Ruby worked the "Who stole the cookie from the cookie jar" activity. Page 64 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 53. Nancy Woods and Laura LaFleshe supervised two "Fun with Clay" programs during July and August. 54. Brenda Jarvis, Ruby Meijers and Kym McOuat told stories to 35 people at the Rooftop Mystery Tales August 7`h. 55. The wrap up party for the summer reading program was held August 201h with 146 in attendance. 56. Nancy Woods hosted the Ecology program from the Nottawasaga Conservation Authority for the first time at the Library August 26th. 57. Cindy Pomeroy-White made face book events for "Survivor" and the "Teen Manga Workshop" sending invites to over 200. 58. The Teen Survivor Summer Reading program was successful with 33 participants. 59. Debra Smith provided a Teen Survivor display for the Library's foyer display case over the summer. 60. Debra Smith, Cindy Pomeroy-White and Jane Salmon prepared articles for the fall newsletter. 61. Cindy Pomeroy-White and Debra Smith prepared the recorded announcements and a PowerPoint that were delivered to schools for the Teen Survivor program. 62. Brenda Jarvis.created a graphic of Marvin the Moose for the Library's Book Bag for children. The bags are being sold at the Library. Brenda also worked with the Development Office to create a rendering of Book Bag Marvin for printing. 63. Brenda also worked with the Development office to create a graphic representation of Marvin for the "Toonie Marvin" used as a fundraising tool for children and their families. III CIRCULATION SERVICES 1. Fene Campbell and Holly Dickson each staffed the Library booth for half a day at Celebrate Barrie. 2. Joanne Comper attended a conference call meeting in July for the SirsiDynix User group to discuss the fall meeting. Joanne has booked the venue for the fall meeting at Toronto Reference Library. Joanne continues to chair the group. 3. Katherine Coy has produced two more bookmarks for customers in response to their queries. The bookmarks provide information on interlibrary loan and self-check. 4. During the summer, the new automatically printed slip for holds was introduced using the last 4 digits of the patron's barcode. The large font will make it easier for patrons to find their holds on the shelves. 5. Circulation Services staff received a cookie tin full of warm Zucchini Loaf from a grateful patron to express thanks for all the help provided. 6. Throughout the summer circulation staff received many positive comments on their customer service: "good collections and very nice library" "you guys are great-competence deserves to be rewarded!" and "this place is great!" 7. Marge McCrite (nee Osborne) has worked hard contacting Visiting Library Service patrons with the result that the service has doubled over the same time period in 2008. Marge has also been working with Julie Ross to ensure that the Library has several new volunteers to deliver the service. IV INFORMATION TECHNOLOGY SERVICES Page 65 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 1. Information Technology staff continue to update the Library's active borrower database to meet the standard being implemented by the Canadian Urban Libraries Council (CULC) as part of the Council's combined effort to collect library statistics for comparative purposes. 2. Khuan Scow has arranged for Library staff to receive training on Office 2007 as part of the City's software upgrade. 3. The Library's ongoing project to create a Births, Marriages and Deaths file based on local newspapers has now been taken "live" on the provincial OurOntario database. 4. New desktops for staff continue to be "rolled out." 5. Information Technology has re-assumed responsibility for the cleaning, mending and replacement of CDs and DVDs. 6. A Library Service Centre (LSC) express account has been created to reduce delivery timelines. Items ordered using this account are shelf-ready and.immediately available to the borrower for pick-up. A DVD lease plan will be initiated next to reduce costs and improve title availability. 7. Khuan continues to work with Spyders Wireless on reporting usage statistics. While the Library appears to be using a significant portion of its available bandwidth, there is insufficient detail to indicate how this is being used by patrons. 8. Khuan is currently testing SirsiDynix Horizon to provide patrons with email hold notification, pre-overdue and overdue notices. It is currently being tested on staff. 9. Information. Technology staff have assumed responsibility for running hold reports and maintaining the status of those items that should be fast-tracked or should revert to normal circulation parameters. 10. The migration of the Library's administrative "q" database to an Intranet has been put on hold at the request of the City. The City must upgrade their server platforms from Office 2003 to 2007 before it can address Intranet server requirements. 11. Laurie Wright has investigated and tested "Userful Desktop" to assist with the management of Library microcomputers. The software will be included as part of the Library's 2010 budget request. V COMMUNITY DEVELOPMENT 1. The Barrie Dragon Boat Festival was organized by Chris Vanderkruys and held August 22nd with 49 registered teams. A full report will be made to the Board later this fall. 2. Ann Andrusyszyn attended the monthly Executive meetings of the Planned Giving Counsel of Simcoe County and has agreed to remain on the Counsel Executive in the position of Membership Director for another year. 3. The Library continued the Association of Fundraising Professional's Webconference initiative offering the following sessions over the summer to other fundraisers in the area: Evaluating your development program Making the most of email marketing Forty Ways to maximize fundraising through your website A blue print for fundraising success in a down economy Creating a Successful Fundraising Culture: Twelve Tools for Motivating Your Board 4. The Library was a host site again for the Barrie Jazz and Blues Festival. June 13th was the Library's annual Family JazzTime sponsored by Graham, Wilson and Green. Page 66 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 5. Ann continued to work as a Board member on the Barrie Community Foundation (BCF) over the summer. 6. Chris attended the Business Networking International (BNI) Gala as the Library's representative with Shonna Froebel. A portion of the gala proceeds will go to the Library's "Branching Out" capital campaign. 7. Ann attended a special meeting of the Georgian College Advisory Committee ad hoc marketing group to discuss how best to raise awareness of the program. 8. Chris arranged a special public presentation and small reception for the Georgian College Russian Studies program to present a set of books to the Library. 9. The Barrie Folk Society held an "Unplugged Saturday Night" at the Library June 13th, July 11th and August 8th. 10. Two monthly columns were provided to the Barrie Life and Times for the summer as well as a Campaign Corner for reach issue. A Bimonthly column was sent to North Simcoe County News as well. 11. Ann participated in planning a Marketing Think Tank along with Development Staff from Oakville Public Library and Burlington Public Library. The "Think Tank" was held July 23rd with more than 50 development staff attending. 12. Ann appeared on Rogers TV to promote all three of the Library's, summer reading programs as well as the Library's "Branching Out" campaign. 13. Ann spoke on KOOL FM guest spot about the campaign Open House for the branch design concepts. Chris spoke on a guest spot about the Dragon Boat Festival. 14. The Development Office is investigating alternative methods of producing and financing the Library's newsletter. 15. Capital Campaign meetings continued through out the summer. Plans are being put in place for the "A Novel Night Out: Taking Flight" gala to continue as an annual event after the campaign is completed. Ann will provide a campaign report update at the regular Library Board meeting. 16. June 15th, Ann and Chris attended a day long gathering of the Ontario Public Library fundraising interest group. 17. Ann attended the MyCharityConnects conference on social media for charities. The conference explored how social media can be integrated into stewardship and marketing efforts. VI VOLUNTEER PROGRAM 1. Julie Ross attended the Ontario Volunteer Service Awards ceremony June 25th. Six of the Library's volunteers received a five-year pin and one received the Youth Volunteering Award. 2. June 5th, Julie attended the Canada Employment Centre for Students open house. 3. Caf6 and Boutique volunteers now log their hours using the computer system located in the Volunteer Office. The additional space provided with the new Volunteer Office has enabled volunteers to take on additional projects to help the Library. These include the tabulation of survey replies and a total of 159 hours during the summer to assist with children's programs and activities. 84 hours were logged for the Dragon Boat Festival including the Pizza booth, merchandise tent and children's activities at the campaign tent. Page 67 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and 4. During the summer, 38 volunteer positions were filled. 3 for the Boutique, 8 for the Cafe, 19 shelf reading and shelving, 3 for Children's programs and 5 for the Reading Buddy Circle to start in the fall. 5. Volunteers were provided to open the Cafe for the Teen Advisory Board's Battle of the Bands on June 6`h in addition to the Barrie Folk Festival's monthly Unplugged. 6. Julie attended a meeting of the conference committee organizing the Professional Administrators of Volunteer Resources - Ontario (PAVR-O) to be held in Orillia. 7. Julie attended a BAVA Executive meeting in June in addition to the regular BAVA meeting. Julie was re-elected Secretary of BAVA. Julie also worked on the BAVA website committee over the summer. Julie has booked the Library's Business Librarian, Anne Dorsey, to speak on Social Networking at the January BAVA meeting. 8. The Library's co-op student, Nikki, completed her placement in June. 9. In July, Julie provided library volunteers and friends to help the Rotary Club of Barrie with the food tent and park maintenance during Kempenfest. In return, Rotary offered to contribute to the Library's Capital Campaign. Volunteers were very generous in offering to help and almost 200 hours were logged. 10. August 61h, Julie attended the Business Network International (BNI) to speak briefly about the Library's volunteer program. 11. In August, Julie was asked to meet with the Volunteer Resources Manager at North Bay General Hospital to discuss best practice volunteer management. 12. Julie continues to create items for the staff bulletin board on behalf of the Workplace Wellness Committee. 13. Julie was successful in finding a home for a set of Braille Bibles owned by the Library. They are now housed at the Bob Rumball Home for the Deaf and visually impaired. VIII BUILDING 1. Heather Betz has arranged accessibility training for all staff. This is a legislative requirement under the Accessibility for Ontarians with Disabilities Act (AODA). 2. Janitorial responsibility for room set up remains a problem. Heather is looking at a service agreement with the City. 3. Pigeons continue to be a problem on the Library's roof garden. City staff is working on a solution. PREPARED BY A. Davis DATE September 24, 2009 Page 68 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and LIBRARY USAGE FOR THE MONTH OF: JUNE 2009 SAME MTH CURR PREV CURR PREV YR MTH YTD YTD 1 CIRCULATION Adult Children TOTAL CIRCULATION 2 HOLDS PLACED 3 INTERLIBRARY LOAN Borrowed Lent 4 MEMBERSHIP New members Active Members In Person Visits 5 INFORMATION REQUESTS a) Main Floor Information b Second Floor Information TOTAL INFORMATION REQUESTS 6 ON-LINE DATA BASE SEARCHES 7 COMMUNITY INFORMATION a) Database records created b) Database records updated a) Events records created b) Events records updated 8 COMMUNITY SERVICES Programs & Tours a) Adult b) Children/Youn9 Adult TOTALPROGRAMS Attendance a) Adult btChildren/Young Adult TOTALATTENDANCE VISITS TO LIBRARY WEBSITE 9 (remote and in house) 10 COMPUTER RESERVATIONS 11 NEW ITEMS a) Adult b) Children/Young Adult Collection size 12 VOLUNTEER HOURS 13 ROOM BOOKINGS 72,098 75,930 5.31% 438,784 460,660 4.99% 46,308 49,891 7.74% 296,202 300,299 1.38% 118,406 125,821 6.26% 734,986 760,959 3.53% 10,388 12,040 15.90% 67,225 71,751 6.73% 246 168 -31.71% 1,390 1,175 -15.47% 156 228 46.15% 1,049 1,168 11.34% 617 832 34.85% 3,324 3,719 11.88% 54,456 52,778 -3.08% 54,456 52,778 -3.08% 56,181 46,554 -17.14% 382,277 290,578 -23.99% 2,642 2,697 2.08% 18,158 17,779 -2.09% 1,010 1,094 8.32% 7,429 7,006 -5.69% 3,652 3,791 3.81% 30,768 24,785 -19.45% 5,444 7,451 36.87% 39,054 47,759 22.29% 5 13 160.00% 56 122 117.86% 184 183 -0.54% 1,065 1,336 25.45% 137 161 17.52% 889 854 -3.94% 74 113 52.70% 402 632 57.21% 22 24 9.09% 147 152 3.40% 18 17 -5.56% 308 295 -4.22% 40 41 2.50% 455 447 -1.76% 181 165 -8.84% 1,432 1,756 22.63% 1,558 1,706 9.50% 9,320 10,136 8.76% 1,739 1,871 7.59% 12,615 11,892 -5.73% 141,052 170,831 21.11% 673,140 1,043,721 55.05% 5,539 5,619 1.44% 32,992 32,823 -0.51% 1,519 1521 0.13% 8,664 8,081 -6.73% 836 1625 0.94378 5,231 7,542 44.18% 243,775 267,131 9.58% 243,775 267,131 9.58% 652.5 721 10.50% 4,110 4,474 8.86% 102 140 37.25% 921 873 -5.21% Page 69 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and LIBRARY USAGE FOR THE MONTH OF: JULY 2009 SAME MTH CURR PREV YR MTH 1 CIRCULATION Adult Children TOTAL CIRCULATION 2 HOLDS PLACED 3 INTERLIBRARY LOAN Borrowed Lent 4 MEMBERSHIP New members Active Members In Person Visits 6 INFORMATION REQUESTS a) Main Floor Information b) Second Floor Information TOTAL INFORMATION REQUESTS 6 ON-LINE DATA BASE SEARCHES 7 COMMUNITY INFORMATION a) Database records created b) Database records updated a) Events records created b) Events records updated 8 COMMUNITY SERVICES Programs & Tours a) Adult b) ChildrenNounq Adult TOTALPROGRAMS Attendance a) Adult b children/Younq Adult T~TAL ATTEN DAN C E VISITS TO LIBRARY WEBSITE 9 (remote and in house) 10 COMPUTER RESERVATIONS 11 NEW ITEMS a) Adult b) Children/Young Adult Collection size 12 VOLUNTEER HOURS 13 ROOM BOOKINGS 79,241 81,967 64,758 65,752 143,999 147,719 11,851 13,854 PREY CURR YTD YTD 3.44% 518,025 542,627 4.75% 1.53% 360,960 366,051 1.41% 2.58% 878,985 908,678 3.38% 16.90% 79,076 85,605 8.26% 266 156 -41.35% 1,656 1,331 -19.63% 151 249 64.90% 1,200 1,417 18.08% 720 746 3.61% 4,044 4,465 10.41% 52,169 55,516 6.42% 52,169 55,516 6.42% 68,106 36,812 -45.95% 450,383 327,390 -27.31% 2,761 2,870 3.95% 20,919 20,649 -1.29% 1,490 1,580 6.04% 8,919 8,586 -3.73% 4,251 4,450 4.68% 35,019 29,235 -16.52% 4,288 8,929 108.23% 43,342 56,688 30.79% 5 18 260.00% 61 140 129.51% 140 197 40.71% 1,205 1,533 27.22% 78 99 26.92% 967 953 -1.45% 58 106 82.76% 460 738 60.43% 13 8 -38.46% 160 160 0.00% 32 41 28.13% 340 336 -1.18% 45 49 8.89% 500 496 -0.80% 176 34 -80.68% 1,608 1,790 11.32% 1,500 1,380 -8.00% 10,820 11,516 6.43% 1,676 1,414 -15.63% 14,291 13,306 -6.89% 153,420 181,590 18.36% 826,560 1,225,311 48.24% 6,103 5,914 -3.10% 39,095 38,737 -0.92% 1,121 1113 -0.71% 9,785 9,194 -6.04% 1,290 1126 -0.127132 6,521 8,668 32.92% 244,953 267,131 9.05% 244,953 267,131 9.05% 660.0 770.5 16.74% 4,770 5,244 9.95% 98 126 28.57% 1,019 999 -1.96% Page 70 of 83 Agenda Item # 13e) - Barrie Public Library minutes, meetings held on June 25 and LIBRARY USAGE FOR THE MONTH OF: AUGUST 2009 SAME MTH CURR PREV CURR PREV YR MTH YTD YTD 1 CIRCULATION Adult 65,958 82,226 24.66% 583,983 624,853 7.00% Children 53,367 57,125 7.04% 414,327 423,176 2.14% TOTAL CIRCULATION 119,325 139,351 16.78% 998,310 1,048,029 4.98% 2 HOLDS PLACED 10,797 12,483 15.62% 89,873 98,088 9.14% 3 INTERLIBRARY LOAN Borrowed 220 220 0.00% 1,876 1,551 -17.32% Lent 110 59 -46.36% 1,310 1,478 12.67% 4 MEMBERSHIP New members 591 628 6.26% 4,635 5,093 9.88% Active Members 52,451 56,051 6.86% 52,451 56,051 6.86% In Person Visits 65,958 47,491 -28.00% 516,341 374,881 -27.40% 5 INFORMATION REQUESTS a) Main Floor Information 2,543 2,778 9.24% 23,462 23,427 -0.15% b'e~9nd Floor Information T T ( FORMATION REQUESTS 928 3,471 1,213 3,991 30.71% 14:98% 9,847 38,490 9,799 33,226 -0.49% -13.68% 6 ON-LINE DATA BASE SEARCHES 2,672 9,881 269.80% 46,014 66,569 44.67% 7 COMMUNITY INFORMATION a) Database records created 16 12 -25.00% 77 152 97.40% b) Database records updated 204 153 -25.00% 1,409 1,686 19.66% a) Events records created 93 113 21.51% 1,060 1,066 0.57% b) Events records updated 85 57 -32.94% 545 795 45.87% 8 COMMUNITY SERVICES Programs & Tours a) Adult 9 7 -22.22% 169 167 -1.18% b) Children/Youn~ Adult 26 33 26.92% 366 369 0.82% TOTAL PROGRAMS 35 40 14.29% 535 536 0.19% Attendance a) Adult 63 69 9.52% 1,671 1,859 11.25% b, Children/Youn99Adult 1,006 999 -0.70% 11,826 12,515 5.83% TOTALATTENDANCE 1,069 1,068 -0.09% 15,360 14,374 -6.42% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 136,884 187,113 36.69% 963,444 1,412,424 46.60% 10 COMPUTER RESERVATIONS 5,572 5,921 6.26% 44,667 44,658 -0.02% 11 NEW ITEMS a) Adult 1,287 1310 1.79% 11,072 10,504 -5.13% b) Children/Young Adult 1,129 837 -0.258636 7,650 9,505 24.25% Collection size 245,770 257,975 4.97% 245,770 257,975 4.97% 12 VOLUNTEER HOURS 683.5 782.5 14.48% 5,453 6,027 10.52% 13 ROOM BOOKINGS 94 119 26.60% 1,113 1,118 0.45% Page 71 of 83 Agenda Item # 13f) - Dawn Silver, Chief Executive Officer, correspondence dated 0... c~ a o Zoos y At-' i zffi--5/55~ORILLIA PUBLIC LIBRARY 36 Mississaga Street West, Orillia, Ontario L3V 3A6 • Telephone (705) 325-2338 • Fax (705) 327-1744 October 1, 2009 Mayor Harry Hughes and Members of Council Township of Oro-Medonte PO Box 100 Oro, Ontario LOL 2X0 Your Worship and Members of Council: Ontario Public Library Week is traditionally celebrated in October. The Orillia Public Library would respectfully request that October 18 - 24, 2009 be proclaimed by Council as Ontario Public Library Week in the Township of Oro-Medonte. Attached is a sample proclamation. If you, the City of Orillia and the Township of Severn consent to this proclamation, it would be our intention to arrange to have the enclosed proclamation published in the Orillia Today Newspaper on behalf of the City and the Townships. We would furthermore cordially invite you and all members of Council to attend a flag raising ceremony at the Opera House flagpole on Monday October 19`h at 11:00 a.m. We would appreciate being informed of Council's decision on the proclamation as soon as possible so that the proclamation advertisement can appear no later than October 16th. Please do not hesitate to contact the Library if you require any further information. Yours truly, Dawn Silver Chief Executive Officer DS/jt Attach. Page 72 of 83 Agenda Item # 13f) - Dawn Silver, Chief Executive Officer, correspondence dated 0... ONTARIO PUBLIC LIBRARY WEEK! Whereas, the public library offers access to information. Whereas, the public library supports personal growth, economic renewal and quality of life. Whereas, we recognize that the board and staff of the Orillia Public Library provide a vital service to our community. Therefore, we Mayor Ron Stevens, City of Orillia Mayor Philip Sled, Township of Severn Mayor Harry Hughes, Township of Oro-Medonte Proclaim October IS - 249 2009 to be Ontario Public Library Week And we encourage every person to use the Orillia Public Library this week, and throughout the year. Celebrate @ Your Library! Page 73 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2009-137 Being a By-Law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro-Medonte, Township of Tay and Skyline International Development Inc. WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Section 9 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that Sections 8 and 11 shall be interpreted broadly so as to confer broad authority on municipalities; (a) to enable them to govern their affairs as they consider appropriate; and (b) to enhance their ability to respond to municipal issues; AND WHEREAS Section 20 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may enter into an agreement with one or more municipalities or local bodies, as defined in section 19, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; AND WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it expedient to enter into the Memorandum of Understanding with the Township of Tay and Skyline International Development Inc. to provide a framework for establishing a public/private partnership that will enable the development of infrastructure; AND WHEREAS Council enacted Motion CW091007-18 authorizing the Township of Tay, Township of Oro-Medonte and Skyline International Development Inc. to enter into the Memorandum of Understanding; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT the Memorandum of Understanding be effective until March 31, 2010 or as outlined in Section 10.2 of Schedule "A" attached hereto. 3. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 14TH DAY OF OCTOBER, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 74 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Schedule "A" to By-Law No. 2009-137 Developing the Georgian Valley Memorandum of Understanding Framework for Establishing a Public/Private Partnership that will Enable the Development of Public Infrastructure and Facilities for the Project (The "Agreement") Dated this 7t' day of October 2009 BETWEEN: THE MUNICIPALITY OF The Township of Tav (Hereinafter referred to as the "Tay") - And - THE MUNICIPALITY OF The Township of Oro-Medonte (Hereinafter referred to as "Oro-Medonte") -And- SKYLINE INTERNATIONAL INC (Hereinafter referred to as "Skyline") Tav and Oro-Medonte may together be described as the "Two Municipalities" 1. Purpose The purpose of this Memorandum of Understanding is to ensure there is a continuous and cooperative working relationship between the Two Municipalities and Skyline. This Memorandum of Understanding is intended to facilitate the following: • Recognition by the Provincial and Federal governments to recognize Tay Township, Oro- Medonte, and Georgian Valley as a Tourism Destination. • Facilitate coordination and cooperation with the lower tier municipalities and the Provincial and Federal Agencies. • Secure funding to allow the timely development of the area, including public infrastructure and facilities that are vital elements of this Project. Page 75 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Memorandum of Understanding Page 2 of 7 This Memorandum of Understanding provides a framework for initiating a cooperative working relationship between the parties and commencing preliminary work in the launching of the Project, as outlined in the Short-Term Goals in Section 5. Among the key short-term goals for this phase of work will be to access government funding. 2. The Parties The following Two Municipalities and one private corporation agree in principle to work together and to cooperate for the purposes of pursuing funding opportunities to assist with the development of the Georgian Valley Project: Township of Tay 450 Park Street, PO Box 100 Victoria Harbour, ON LOK 2A0 Township of Oro-Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Skyline International Inc 154 University Avenue Suite 200 Toronto, ON M5H 3Y9 3. The Proiect Georgian Valley is a major tourism destination and economic development project, with a primary focus on new recreation and lifestyle opportunities that will attract new and existing residents and visitors. Combined developments at Port McNicoll in the Township of Tay, and Horseshoe Valley in the Township of Oro-Medonte, anchor the historic connection and are the two main attractions within the Georgian Valley project. These anchors are intended to spawn economic development in the two townships and Simcoe County through complimentary tourism and commercial businesses. This impact is additional to the projected economic impacts of the projects themselves. The development of the Georgian Valley will deliver very substantial benefits to both municipalities involved in this Project, and a host of other regional communities across the Georgian Bay area. These benefits will also accrue to Simcoe County, the Province of Ontario and Canada. The Project will provide significant short-term and long-term economic impact and growth as well as being a key component in pursuing the potential for far-reaching development of the Georgian Bay area as a world-class destination. Page 76 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Memorandum of Understanding Page 3 of 7 The Project as a global Tourism Destination set Port McNicoll and Horseshoe Valley apart from a typical residential and/or commercial development. It is for this reason that they require the cooperation of both Townships as well as the senior levels of Provincial and Federal government to provide support to allow them to take place. Support from senior levels of government will include the assistance necessary to the Townships to prepare for, and deal with these large scale projects. While a very significant amount of this assistance is typically in the form of funding for infrastructure, it will extend further to include assistance with regional tourism preparation programs, advertising, as well as community infrastructure that would otherwise be beyond the means driven by typical projected growth, in short, providing the means necessary to make these economic generators happen. 4. Unioueness of Proiect Reauires Private/Public Co-operation The Georgian Valley concept is a unique project that will develop major tourism destinations in two neighbouring municipalities, and deliver substantial economic benefits across the County and beyond. Projects of this magnitude need to involve both private and public sector in order to maximize the opportunities and benefits that can be realized. Projects of this magnitude, in terms of geographic scope, overall level of investment and requirements for public infrastructure, need to involve both private and public sector to maximize the opportunities and benefits that can be realized. This Project will contain both public & private elements: a. Municipal lands and facilities, i.e. roads, parks, buildings b. Municipally owned infrastructure, i.e. water, sewer c. Related facilities - other stakeholders, i.e. trails, buildings, etc., managed by other organizations d. Private lands and facilities - commercial and residential Extensive elements of land involved in the project development will remain in public hands, and some private lands may be deeded to the public, through the municipalities. The Project Master Plan identifies an extensive amount of tourism, culture and open space that will contribute greatly to the quality of lifestyle of the communities, in a significantly different fashion than any other developments within the municipalities. The Georgian Valley Project also involves two municipal governments, each with distinct needs to be addressed, but with common interests, particularly in relation to the substantial opportunities and benefits that can be realized through a joint and coordinated approach. Page 77 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Memorandum of Understanding 5. Short-Term Proiect Goals and Obiectives Page 4 of 7 The initial goals and objectives over the next 3-6 months would be the following: ➢ Establish the Project Committee(s). The Project Committee is anticipated to be comprised of staff from the two municipalities, designated members of Council, the Project Coordinator and Skyline. ➢ The Project Coordinator serving on the Project Committee will be hired by the Township of Oro-Medonte, and will be funded through a joint initiative between the two municipalities and others with the assistance of the Ministry of Tourism. ➢ Begin immediate dialogue with senior levels of government regarding funding opportunities ➢ Begin immediate dialogue with senior levels of government regarding co-ordination between various levels of government ➢ Source and engage Government Agencies and Private Partners that can assist the Committee with the Project and establish working relationship with the Committee ➢ Finalize Project Plan Summary document for public agencies ➢ Identify sources for medium and longer-term funding At the end of this Preliminary Phase, the Municipalities will be in a position to make decisions on proceeding with the next phases of the Project, in conjunction with committed partners and realistic funding opportunities. 6. General Contributions of Each of the Parties Private Sector (Skyline) Will: a. Continue to refine the Concept Master Plan for the Project, in consultation with the Project Committee, toward a public planning process. b. Provide Technical Project Management for the physical development of the Georgian Valley, as approved. c. In consultation with the municipalities, work toward identifying the required infrastructure to allow the project to move forward in a timely manner. d. Provide funding support for the consultant identified in Section 7. Municipalities Will: a) In consultation with Skyline, work toward identifying the required infrastructure to allow the project to move forward in a timely manner. b) Provide funding support for the consultant identified in Section 7. c) Working with the Project Coordinator and with Skyline, provide technical assistance to determine the needs of the Project d) Involve elected officials in Georgian Valley Project Committee(s), and outreach to public and senior levels of government 7. Retaining Expert Resources The Parties (being Township of Tay, Township of Oro-Medonte, and Skyline) agree to retain OEB Enterprise to provide the expert resources to further the development of the Project. In particular, OEB Enterprise will deal with the following for all Parties: Page 78 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Memorandum of Understanding Page 5 of 7 a. Identifying/accessing senior government funding and provide a written monthly Report to the Parties detailing the activities undertaken, Ministries contacted and other information as required. b. Co-ordination of Government relations - multiple levels c. Liaise with Project Committee, particularly with a view to the strategic planning of the project in identifying sources of infrastructure funding. OEB Enterprise shall be retained by Skyline on a monthly basis, effective as of mid-October, 2009. OEB Enterprise will begin immediately to pursue funding opportunities through Simcoe County and the Provincial and Federal levels of government. 8. Fees and Reimbursable expenses: 8.1 Fees a. The costs of retaining OEB Enterprises commencing October 15, 2009 will be split equally between the three parties, provided that neither of the municipalities shall be required to contribute more than $30,000 inclusive of applicable taxes and expenses. 8.2 Invoicing and Payment a. The Township of Tay and the Township of Oro-Medonte agree that they will each reimburse Skyline one third of the costs of the monthly invoices provided by OEB Enterprises. Invoices must be sufficiently detailed to substantiate fee and expense reimbursements and furthermore be supported by a comprehensive status report outlining actions taken and accomplishment relating to the project goals and objectives. 9 Miscellaneous a. Nothing in this Agreement derogates from, or interferes with or fetters the exercise by the Municipalities of all of its rights and responsibilities as a municipality, or imposes any obligations on the Municipalities, in its role as a municipality, and the Municipalities shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including (whether discretionary or mandatory) rights and responsibilities. Nothing contained in this Agreement derogates from or interferes with or fetters the exercise by the Municipalities' officers, employees, agents, representatives or elected and appointed officials of all of their rights and responsibilities, or imposes any obligations on the Municipalities' officers. b. Nothing contained in this Agreement shall derogate from the obligations and the rights of the Municipalities as a planning authority pursuant to the Planning Act, including obligations of the parties complying with all other Municipalities policies and by-laws in effect from time to time with respect to any matter whatsoever. c. The parties acknowledge that all information, documents and correspondence provided to the Municipalities in connection with this Agreement will become the property of the Municipalities, subject to the Municipal Freedom of Information and Protection of Privacy Act (Ontario) as amended ("MFIPPA") and subject to any other obligations of the Municipalities to disclose information in its possession or control. Page 79 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Memorandum of Understanding Page 6of7 d. Except as expressly provided for above, the parties expressly disclaim any intention to create a partnership or joint venture or to constitute the other party as its agent. Nothing in this Agreement shall constitute the parties partners or joint ventures, nor constitute one party the agent of the other party. e. No waiver of any provision of this Agreement is binding unless it is in writing and signed by the parties to this Agreement, except that any provision which does not give rights or benefits to particular parties may be waived in writing, signed only by the party which has rights under, or holds the benefit of, the provision being waived if that party promptly sends a copy of the executed waiver to the other party. No failure to exercise, and no delay in exercising, any right or remedy under this Agreement will be deemed to be a waiver of that right or remedy. No waiver of any breach of any provision of this Agreement will be deemed to be a waiver of any subsequent breach of that provision or of any similar provision. f. Each party will promptly execute and deliver all further documents and take all further action reasonably necessary or appropriate to give effect to the provisions and intent of this Agreement and to complete the matters contemplated by this Agreement. g. The rights and remedies under this Agreement are cumulative and are in addition to and not in substitution for any other rights and remedies available at law or in equity or otherwise. No single or partial exercise by a party of any right or remedy precludes or otherwise affects the exercise of any other right or remedy to which that party may be entitled. h. No amendment, supplement, restatement or termination of any provision of this Agreement is binding unless it is in writing and signed by each party to this Agreement at the time of the amendment, supplement, restatement or termination. This Agreement ensures to the benefit of and binds the parties and their respective successors and permitted assigns. 10 Terms and Termination 10.1 Term a) The terms of the agreement and the provisions relating to the parties and the performance of their obligations terminate March 31, 2010 (The Term) 10.2 Termination a) It is agreed that each of the municipalities/parties have a right to terminate this agreement, upon providing 20 business days advance written notice, should circumstances arise which indicate to one or both of the municipalities, in their sole judgement and discretion that the efforts and progress are unlikely to achieve the project goals and objectives. b) Compensation on Termination In the event of termination, pursuant to Section 8 above, the parties agree that the OEB Enterprises shall be compensated within 20 business days from the date that an invoice is rendered for all services performed to termination date, together with reimbursable expenses then due, less any amounts relating to any losses incurred by the Townships in relation to such termination. Page 80 of 83 Agenda Item # 18a) - Being a By-Law to Authorize the Execution of the Memorandum Memorandum of Understanding Sienatures: Township of Tay: Mayor Clerk Township of Oro-Medonte: Mayor Clerk Skyline International Inc Date: Date: Date: Date: Date: Name Title Page 7 of 7 Page 81 of 83 Agenda Item # 18b) - A By-law to Amend By-law No. 2009-022, Being a By-law to pro... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-138 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25 states a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the following spheres of jurisdiction: highways including parking and traffic on highways. AND WHEREAS the whole sphere of highways, including parking and traffic on highways is assigned to all upper tier municipalities non-exclusively; AND WHEREAS Section 27(1) of the Municipal Act, 2001, provides that a municipality may pass By-laws in respect to highways over which it has jurisdiction; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte, did on the 25th day of February 2009, enact By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte; AND WHEREAS Council of the Township of Oro-Medonte does now find it expedient to amend Section 10.1 of By-law No. 2009-022 to provide clarification with respect to parking prohibited for winter road maintenance; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Section 10.1 of By-law No. 2009-022 be deleted in its entirety and replaced with: "10.1 No person shall park, or leave standing, a vehicle on a highway, whether attended or unattended, between October 15th and April 30th inclusive, in such a manner as to interfere with winter road maintenance. For clarity, and without limitation, if a winter road maintenance vehicle must alter its course to avoid a parked vehicle, or is prevented from entering an area it would otherwise have entered to perform winter road maintenance because of a parked vehicle, that vehicle is deemed to be interfering with winter road maintenance." This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 14TH DAY OF OCTOBER, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 82 of 83 Agenda Item # 19a) - Being a By-Law to Confirm the Proceedings of the Council Mee... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-136 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, OCTOBER 14, 2009 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, October 14, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 14th DAY OF OCTOBER, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 14th DAY OF OCTOBER, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 83 of 83