10 07 2009 COW MinutesToumship of
Proud Heritage, Excitin~q Future
Wednesday, October 7, 2009
THE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING
MINUTES
Council Chambers
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets:
Councillor Terry Allison
TIME: 9:05 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Deputy
CAO; Doug Irwin, Director of Corporate
Services/Clerk; Shawn Binns, Director of
Recreation and Community Services; Jerry Ball,
Director of Transportation and Environmental
Services; Glenn White, Manager of Planning
Services; Samah Othman, Executive Assistant,
Corporate Communications Specialist; Vanessa
Cooper, Administrative Assistant
Also Present: Josh Morgan, Harvey Hill, P. Mudry, Noah & Roy
Murad, Tony Guergis, Mark Aitken, Paul Ward,
Darryl Tuominen
Page 1 of 15
Committee of the Whole meeting - October 7, 2009.
NOTICE OF ADDITIONS
a) Motion for Notice of Additions.
Motion No. CW091007-1
Moved by Coutanche, Seconded by Evans
It is recommended that the following items be added to the agenda for
consideration:
7d) Mayor H.S. Hughes, re: Town of New Tecumseth Delegation October 5,
2009.
7e) Mayor H.S. Hughes, re: Forrester Road.
7f) Mayor H.S. Hughes, re: Railtrail Parking.
13d) Councillor Coutanche, re: Property Matter (Request to Purchase, Part of
Unopened Road Allowance Between Conc. 4 and 5, Part 2, 51 R-17464).
13e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter
(Line 11 North and 15/16 Sideroad).
13f) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter
(Corporate Services - Information Technology Division).
13g) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter
(Municipal Law Enforcement).
13h) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing
Update).
Carried.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
Motion No. CW091007-2
Moved by Evans, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting
of Wednesday, October 7, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
Page 2 of 15
Committee of the Whole meeting - October 7, 2009.
4. DEPUTATIONS:
a) Joshua Morgan, Hons., B.A., Planner, MORGAN Planning & Development
Inc., re: Klavs Andersen Draft Plan of Subdivision and ZBLA Application [refer
to item 10a) Report No. DS 2009-063].
Motion No. CW091007-3
Moved by Evans, Seconded by Coutanche
It is recommended that the deputation from Joshua Morgan, Hons., B.A.,
Planner, MORGAN Planning & Development Inc., re: Klavs Andersen Draft
Plan of Subdivision and ZBLA Application be received and considered in
conjunction with Item 10a) Report No. DS 2009-063, Andria Leigh, Director of
Development Services, re: Plan of Subdivision and Zoning By-law
Amendment 2008-SUB-01 and 2008-ZBA-13 (Andersen), Part of Lot 5,
Concession 14, 9733 Highway 12.
Carried.
b) Peter Mudry, re: Objection to Speed Reduction for Line 4 North, South of
Mount Saint Louis Road [refer to item 9a) Report No. TES 2009-301.
Motion No. CW091007-4
Moved by Crawford, Seconded by Evans
It is recommended that the deputation from Peter Mudry, re: Objection to
Speed Reduction for Line 4 North, South of Mount Saint Louis Road be
received and considered in conjunction with Item 9a) Report No. TES 2009-
30, Jerry Ball, Director of Transporation and Environmental Services, re:
Speed Reduction for Line 4 North, South of Mount Saint Louis Road.
Carried.
c) Noah Murad, re: Moss Developments, Alternative Collection of Securities.
Motion No. CW091007-5
Moved by Coutanche, Seconded by Evans
It is recommended that the deputation and correspondence received from
Noah Murad,re: Moss Developments, Alternative Collection of Securities be
received.
Carried.
Page 3 of 15
Committee of the Whole meeting - October 7, 2009.
5. CONSENT AGENDA:
a) Orillia Public Library, minutes of meeting held on Wednesday, June 24, 2009.
Staff Recommendation: Receipt.
b) Oro Medonte History Association, minutes of meetings held on Wednesday,
August 26, 2009 and Wednesday, September 23, 2009.
Staff Recommendation: Receipt.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on
August 28, 2009, and hightlights of meetings held on August 28, 2009 and
September 11, 2009.
Staff Recommendation: Receipt.
d) Rural Ontario Municipal Association, correspondence received September
23, 2009, re: ROMA Board Update from meeting held in August 2009.
Staff Recommendation: Receipt.
e) Dalton McGuinty, The Premier of Ontario, correspondence dated September
24, 2009 re: County of Simcoe Landfill Site 41, Township of Oro-Medonte,
County of Simcoe.
Staff Recommendation: Receipt.
Motion No. CW091007-6
Moved by Crawford, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) Orillia Public Library, minutes of meeting held on Wednesday, June 24,
2009. Received.
b) Oro Medonte History Association, minutes of meetings held on
Wednesday, August 26, 2009 and Wednesday, September 23, 2009.
Received.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on
August 28, 2009, and hightlights of meetings held on August 28, 2009 and
September 11, 2009. Received.
d) Rural Ontario Municipal Association, correspondence received
September 23, 2009, re: ROMA Board Update from meeting held in August
2009. Received.
e) Dalton McGuinty, The Premier of Ontario, correspondence dated
September 24, 2009 re: County of Simcoe Landfill Site 41, Township of Oro-
Medonte, County of Simcoe. Received.
Carried.
Page 4 of 15
Committee of the Whole meeting - October 7, 2009.
6. COMMUNICATIONS:
a) AMO Alert No.: 09/067, dated September 28, 2009, re: AMO's Message to
the Province: Accessibility and Municipalities at Risk with Initial Proposed
Built Environment Standard.
Motion No. CW091007-7
Moved by Crawford, Seconded by Coutanche
It is recommended that AMO Alert No.: 09/067, dated September 28, 2009,
re: AMO's Message to the Province: Accessibility and Municipalities at Risk
with Initial Proposed Built Environment Standard be received.
That the Township of Oro-Medonte supports AMO's recommendations with
respect to Accessibility and Municipalities at Risk with Initial Proposed Built
Environment Standard.
And That AMO, Premier Dalton McGuinty and MPP Garfield Dunlop be
advised of Council's decision, under the Mayor's signature.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Remembrance Day Services.
Motion No. CW091007-8
Moved by Agnew, Seconded by Evans
It is recommended that the verbal update from Mayor H.S. Hughes, re:
Remembrance Day Services be received.
Carried.
b) Lake Simcoe Region Conservation Authority, correspondence dated
September 23, 2009, re: Invitation to the Lake Simcoe Region Conservation
Authority's Annual Conservation Awards Ceremony, Thursday, October 29,
2009.
Motion No. CW091007-9
Moved by Coutanche, Seconded by Agnew
It is recommended that the correspondence dated September 23, 2009,
Lake Simcoe Region Conservation Authority, re: Invitation to the Lake
Simcoe Region Conservation Authority's Annual Conservation Awards
Ceremony, Thursday, October 29, 2009 be received; And That Mayor H.S.
Hughes and Councillor Agnew be authorized to attend.
Carried.
Page 5 of 15
Committee of the Whole meeting - October 7, 2009.
c) Deputy Mayor Hough, re: Correspondence from Mary and Roy Sheppard,
dated September 20, 2009, Warminster Road "S" Curve.
Motion No. CW091007-10
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence from Mary and Roy Sheppard,
dated September 20, 2009, presented by Deputy Mayor Hough, re:
Warminster Road "S" Curve be received and that staff liaise with the OPP
with respect to enforcement in this location.
Carried.
d) Mayor H.S. Hughes, re: Town of New Tecumseth Delegation October 5,
2009.
Motion No. CW091007-11
Moved by Evans, Seconded by Coutanche
It is recommended that the verbal update provided by Mayor H.S. Hughes, re:
Town of New Tecumseth Delegation October 5, 2009 be received.
Carried.
Page 6 of 15
Committee of the Whole meeting - October 7, 2009.
e) Mayor H.S. Hughes, re: Forrester Road.
Motion No. CW091007-12
Moved by Coutanche, Seconded by Agnew
It is recommended that the verbal update provided by Mayor H.S. Hughes, re:
Forrester Road be received.
Carried.
f) Mayor H.S. Hughes, re: Railtrail Parking.
Motion No. CW091007-13
Moved by Crawford, Seconded by Agnew
It is recommended that the verbal update provided by Mayor H.S. Hughes, re:
Railtrail Parking be received.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Mark Aitken, Chief Administrative Officer, County of Simcoe, re: County of
Simcoe's Assistance with Issues Faced by the Township of Oro-Medonte.
A PowerPoint presentation was presented.
Motion No. CW091007-14
Moved by Agnew, Seconded by Coutanche
It is recommended that the presentation and information from Mark Aitken,
Chief Administrative Officer and Warden Tony Guergis, County of Simcoe, re:
County of Simcoe's Assistance with Issues Faced by the Township of Oro-
Medonte be received.
Carried.
Page 7 of 15
Committee of the Whole meeting - October 7, 2009.
b) Report No. CS 2009-023, Doug Irwin, Director of Corporate Services/Clerk,
re: Set Fines - By-law No. 2009-099, Pool Fence By-law.
Motion No. CW091007-15
Moved by Agnew, Seconded by Evans
It is recommended that Report No. CS 2009-023, Doug Irwin, Director of
Corporate Services/Clerk, re: Set Fines - By-law No. 2009-099, Pool Fence
By-law be received and adopted.
That the set fines related to By-law No. 2009-99, "Being a By-law to Regulate
Fencing around Pools within the Township of Oro-Medonte" be established
and approved as follows:
Item Column 1 Column 2 Colum 3
Short Form Wording Offence Set Fine
Creating
Provision
Construct a pool without a
1 pool fence permit Section 2.1 $300.00
Construct a pool without
2 ng Section 2.2 $300.00
temporary fencing
Fail to ensure that enclosure
3 complies with height and Section 2.3 $300.00
material requirements
-
-
I Place or allow water in a pool
4 without an enclosure Section 2.4 $300.00
Allow enclosure to be
5 removed, destroyed or Section 2.5 $300.00
ineffective
And Further That the Clerk forward the appropriate documentation to the
Ministry of the Attorney General for approval.
Carried.
Page 8 of 15
Committee of the Whole meeting - October 7, 2009.
c) Report No. CS 2009-030, Doug Irwin, Director of Corporate Services/Clerk,
re: Section 10.1 of Parking By-law No. 2009-022 - Parking Prohibited for
Winter Road Maintenance.
Motion No. CW091007-16
Moved by Coutanche, Seconded by Crawford
It is recommended that Report No. CS 2009-030, Doug Irwin, Director of
Corporate Services/Clerk, re: Section 10.1 of Parking By-law No. 2009-022 -
Parking Prohibited for Winter Road Maintenance be received.
That people accessing Lake Simcoe for winter recreational activities be
encouraged to utilize the parking lots at Bayview Memorial Park and the Line
9 Boat Launch.
That staff liaise with the private property owners at 985 Line 7 South and the
corner of 5/6 Sideroad and Ridge Road to determine if they would be willing
to provide off-road parking areas for people accessing Lake Simcoe for
winter recreational activities.
That the Clerk bring forward the appropriate by-law to prohibit parking on
Black Forest Lane, from the intersection of Ridge Road, for a distance of
approximately 50 metres on both sides.
And That the Clerk bring forward the appropriate by-law to amend Section
10.1 of Parking By-law No. 2009-022 as outlined in Report No. CS2009-030.
Carried.
d) Memorandum dated October 7, 2009, Robin Dunn, Chief Administrative
Officer, re: Grant Application through Ministry of Tourism/Memorandum of
Understanding with Townships of Oro-Medonte, Tay and Skyline International
[deferred from September 23, 2009].
Motion No. CW091007-17
Moved by Evans, Seconded by Crawford
It is recommended that the Memorandum dated October 7, 2009, Robin
Dunn, Chief Administrative Officer, re: Grant Application through Ministry of
Tourism/Memorandum of Understanding with Townships of Oro-Medonte, Tay
and Skyline International be received.
Carried.
Page 9 of 15
Committee of the Whole meeting - October 7, 2009.
Motion No. CW091007-18
Moved by Crawford, Seconded by Coutanche
Whereas the scope of the proposed Georgian Valley project will require
strategic planning, funding, coordination and approvals that will be difficult to
acheive in a timely manner without additional/external professional
assistance;
Whereas Skyline International Development Inc. has completed a selection
process and identified OEB Enterprise as the preferred firm to complete the
work;
And Whereas Council directed staff to prepare an MOU between the
Townships of Tay and Oro-Medonte and Skyline International for Council's
consideration;
Now therefore be it resolved that:
1. That Council authorize the financial contribution to a maximum
of $30,000.00 to the infrastructure servicing partnership as defined
through the updated Memorandum of Understanding;
2. That the financial costs be considered an overrun to the 2009 budget;
3. That the requirements of the Township's Purchasing By-law No. 2004-
112 be waived; and
4. And Further That the Clerk bring forward the appropriate by-law for
Council's consideration authorizing the execution of an updated Memo
of Understanding between the Township of Oro-Medonte, the Township
of Tay, and Skyline International.
Carried.
Motion No. CW091007-19
Moved by Crawford, Seconded by Hough
It is recommended that Rule 3.6 of Procedural By-law 2008-109 be
suspended in order to allow the meeting to proceed past the normal
adjournment hour of 1:00 p.m.
Carried.
Council recessed at 12:15 p.m. and resumed at 1:28 p.m.
Page 10 of 15
Committee of the Whole meeting - October 7, 2009.
e) Report No. HR 2009-02, Tamara Obee, Manager of Health and Safety,
Employee Relations, re: Accessibility Standards for Customer Service.
Motion No. CW091007-20
Moved by Crawford, Seconded by Evans
It is recommended that Report No. HR 2009-02, Tamara Obee, Manager of
Health and Safety, Employee Relations, re: Accessibility Standards for
Customer Service be received.
And That the draft Accessibility Standards for Customer Service Policy and
Procedures be referred to the October 14, 2009 meeting of Council for final
consideration and adoption.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2009-30, Jerry Ball, Director of Transportation and
Environmental Services, re: Speed Reduction for Line 4 North, South of
Mount Saint Louis Road [deferred from September 16, 2009].
Motion No. CW091007-21
Moved by Coutanche, Seconded by Agnew
It is recommended that Report No. TES 2009-30, Jerry Ball, Director of
Transportation and Environmental Services re: Speed Reduction for Line 4
North, South of Mount Saint Louis Road be deferred to the October 14, 2009,
Council meeting.
Carried.
Page 11 of 15
Committee of the Whole meeting - October 7, 2009.
10. DEVELOPMENT SERVICES:
a) Report No. DS 2009-063, Andria Leigh, Director of Development Services,
re: Plan of Subdivision and Zoning By-law Amendment 2008-SUB-01 and
2008-ZBA-13 (Andersen), Part of Lot 5, Concession 14, 9733 Highway 12.
Motion No. CW091007-22
Moved by Agnew, Seconded by Evans
It is recommended that Report No. DS 2009-063, Andria Leigh, Director of
Development Services, re: Plan of Subdivision and Zoning By-law
Amendment 2008-SUB-01 and 2008-ZBA-13 (Andersen), Part of Lot 5,
Concession 14, 9733 Highway 12 be received and adopted.
And Further That Council approves the proposed walkway location (Option 3)
be located along the North-East boundary of the proposed subdivision
leading north through the abutting open space lands leading to Warminster
Sideroad.
Carried.
11. EMERGENCY SERVICES:
a) S/Sgt. Tuominen, Acting Detachment Commander, Barrie Detachment,
Ontario Provincial Police, re: Statistics.
Motion No. CW091007-23
Moved by Coutanche, Seconded by Crawford
It is recommended that the verbal update provided by S/Sgt. Tuominen,
Acting Detachment Commander, Barrie Detachment, Ontario Provincial
Police, re: Statistics be received.
Carried.
12. RECREATION AND COMMUNITY SERVICES:
None.
Page 12 of 15
Committee of the Whole meeting - October 7, 2009.
13. IN-CAMERA:
a) Motion to Go In-Camera
Motion No. CW091007-24
Moved by Agnew, Seconded by Crawford
It is recommended that we do now go In-Camera at 3:36 p.m. to discuss
Personal, Personnel and Property Matters.
Carried.
b) Motion to Rise and Report
Motion No. CW091007-25
Moved by Crawford, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 4:41
p.m.
Carried.
c) Mayor H.S. Hughes, re: Personal Matter (Committee Members).
Motion No. CW091007-26
Moved by Crawford, Seconded by Agnew
It is recommended that the confidential correspondence dated August 14,
2009 presented by Mayor H.S. Hughes, re: Personal Matter (Committee
Members) be received; and further that the applicant be advised accordingly,
under the Mayor's signature.
Carried.
d) Councillor Coutanche, re: Property Matter (Request to Purchase, Part of
Unopened Road Allowance Between Conc. 4 and 5, Part 2, 51 R-17464).
Motion No. CW091007-27
Moved by Evans, Seconded by Agnew
It is recommended that verbal update provided by Councillor Coutanche, re
Property Matter (Request to Purchase by Desmond McGurrin, Part of
Unopened Road Allowance between Conc. 4 and 5, Part 2, 51 R-17464 PIN
74055-0109 (LT)) be received.
Carried.
Page 13 of 15
Committee of the Whole meeting - October 7, 2009
e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Line 11
North and 15/16 Sideroad).
Motion No. CW091007-28
Moved by Coutanche, Seconded by Crawford
It is recommended that the confidential correspondence from Paul Miller,
Royal Lepage, dated October 2, 2009 be received; and that staff proceed as
directed.
Carried.
f) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter
(Corporate Services - Information Technology Division).
Motion No. CW091007-29
Moved by Evans, Seconded by Crawford
It is recommended that:
1. Confidential Report No. CS2009-031, Doug Irwin, Director of
Corporate Services/Clerk, re: Personnel Matter (Corporate Services -
Information Technology Division) be received and adopted.
2. And that staff proceed with the recruitment process for an
Information Technology Technician, subject to budget ratification.
Carried.
g) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter
(Municipal Law Enforcement).
Motion No. CW091007-30
Moved by Crawford, Seconded by Coutanche
It is recommended that:
1. Confidential Report No. CS2009-032, Doug Irwin, Director of
Corporate Services/Clerk, re: Personnel Matter (Municipal Law
Enforcement) be received and adopted.
2. And that staff proceed as outlined in Confidential Report CS2009-032.
Carried.
Page 14 of 15
Committee of the Whole meeting - October 7, 2009.
h) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing
Update).
Motion No. CW091007-31
Moved by Crawford, Seconded by Evans
It is recommended that the confidential verbal update provided by Robin
Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update) be
received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to adjourn.
Motion No. CW091007-32
Moved by Coutanche, Seconded by Crawford
It is recommended that we do now adjourn at 4:50 p.m.
Carried.
J. ougIas jf~f n, Clerk
Page 15 of 15