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03 13 2002 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, March 13, 2002 ~ 9:10 p.m. Council Chambers Present: Acting Mayor Neil Craig Councillor Walter Dickie Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Keith Mathieson, Director of Engineering and Environmental Services; Paul Eenhoorn, Fire Chief; Andria Leigh, Township Planner; Chris Carter, Recreation Co-ordinator Also Present: Jim Purnell, Orillia Packet and Times; Glen Penwarden, Orillia Soldier's Memorial Hospital Motion No. CW- 1 Moved by Dickie, Seconded by Hough It is recommended that Mr. Neil Craig, Deputy Mayor, be appointed Acting Mayor of the Township of Oro-Medonte until such time as the Mayor's seat is declared vacant and has been filled. Carried. 1. ADOPTION OF THE AGENDA Motion No. CW-2 Moved by Dickie, Seconded by Hough It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, March 13, 2002 be received and adopted with the addition of the following: 6. FINANCE, ADMINISTRATION AND FIRE: d) Councillor Hughes, Chamber of Commerce. e) Councillor Marshall, Besse Subdivision. Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: -"IN ACCORDANCE WITH THE ACT" Nil. 3. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of February 2002. Motion No. CW-3 Moved by Hough, Seconded by Dickie It is recommended that the Statement of Accounts for the month of February, 2002 totaling $919,708.54 be received. Carried. DEPUTATIONS: 9:00 a.m. Orillia Soldiers' Memorial Hospital, re: Board representation. Motion No. CW-4 Moved by Hough, Seconded by Dickie It is recommended that the information presented by Mr. Glen Penwarden of Orillia Soldiers' Memorial Hospital, re: Board representation be received. Carried. 5. CORRESPONDENCE: a) Mr. Earl Robertson, correspondence re: appreciation of Ontario Heritage Community Recognition Award, Cultural Category. Motion No. CW-5 Moved by Hough, Seconded by Dickie It is recommended that the correspondence from Mr. Earl Robertson re: appreciation of Ontario Heritage Community Recognition Award, Cultural Category be received. Carried. 2 b) Town of Midland, resolution re: the Tobacco Control Act and persons under the age of 19. Motion No. CW-6 Moved by Hough, Seconded by Dickie It is recommended that the resolution from the Town of Midland re: the Tobacco Control Act and persons under the age of 19 be received and the resolution to "urge the Province of Ontario to amend The Tobacco Control Act to address the consumption and use of tobacco products by persons under the age of 19" be endorsed. Carried. c) Simcoe County District School Board meeting highlights, February 27, 2002. Motion No. CW-7 Moved by Hough, Seconded by Dickie It is recommended that the February 27, 2002 meeting highlights of Simcoe County District School Board be received. Carried. d) Orillia Public Library Board, minutes of January 23, 2002 meeting. Motion No. CW-8 Moved by Hough, Seconded by Dickie It is recommended that the minutes of the January 21,2002 and January 23, 2002 meetings of Orillia Public Library Board be received. Carried. 3 e) Orillia Environmental Advisory Committee, correspondence re: Maintaining Quality Shoreline Living workshop, Saturday, March 23, 2002. Motion No. CW-9 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from the Orillia Environmental Advisory Committee re: Maintaining Quality Shoreline Living workshop, Saturday, March 23, 2002 be received and that Councillor Marshall and Councillor Hughes be appointed to attend the workshop. Carried. f) Hawkestone and Area Community Association, correspondence re: Good Neighbours Council. Motion No. CW-10 Moved by Hough, Seconded by Dickie It is recommended that the correspondence from the Hawkestone and Area Community Association re: Good Neighbours Council be received and endorsed. Carried. g) Severn Sound Environmental Association, correspondence re: Severn Sound PAC nominees for the third Bob Whittam Environmental Award. Motion No. CW-11 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from the Severn Sound Environmental Association re: Severn Sound PAC nominees for the third Bob Whittam Environmental Award be received and referred to the Recognition Committee for consideration. Carried. 4 h) Minister of Citizenship, correspondence re: the Lincoln M. Alexander Award. Motion No. CW-12 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from the Minister of Citizenship re: the Lincoln M. Alexander Award be received and referred to the Recognition Committee for consideration. Carried. i) Ministry of Citizenship, correspondence re: The Order of Ontario Award. Motion No. CW-13 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from the Ministry of Citizenship re: The Order of Ontario Award be received and referred to the Recognition Committee for consideration. Carried. J) Nottawasaga Valley Conservation Authority, correspondence re: Willow Creek Subwatershed Study (copy available in Clerk's office). Motion No. CW-14 Moved by Hough, Seconded by Dickie It is recommended that the correspondence from the Nottawasaga Valley Conservation Authority re: Willow Creek Subwatershed Study be received. Carried. k) Lake Simcoe Regional Airport Commission, minutes of January 17, 2002 meeting. Motion No. CW-15 Moved by Dickie, Seconded by Hough It is recommended that the minutes of the January 17, 2002 meeting of the Lake Simcoe Regional Airport Commission be received. Carried. 5 i) Lake Simcoe Regional Airport, correspondence re: 2002 Airport Operating Budget. Motion No. CW-16 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from the Lake Simcoe Regional Airport re: 2002 Airport Operating Budget be received and referred to the 2002 budget deliberations. Carried. m) City of Brantford, correspondence re: 50th Anniversary Conference of the Ontario Parks Association. Motion No. CW-17 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence from the City of Brantford re: 50th Anniversary Conference of the Ontario Parks Association be received. Carried. n) Township of Severn, correspondence re: environmental concerns and protection, Lake Couchiching. Motion No. CW-18 Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from the Township of Severn re: environmental concerns and protection of Lake Couchiching be received and that the Council for the Township of Oro-Medonte does support, in principle, the process to begin preliminary discussions with Severn Sound Environmental Association with respect to environmental concerns and protection of Lake Couchiching. Carried. 6 o) City of Barrie, correspondence re: Committee of Adjustment meeting, March 20, 2002, re: Lot 367, Registered Plan 51M-619, City of Barrie, 21 Quinlan Road. Motion No. CW-19 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence from the City of Barrie re: Committee of Adjustment meeting, March 20, 2002, re: Lot 367, Registered Plan 51M-619, City of Barrie, 21 Quinlan Road be received. Carried. p) City of Barrie, correspondence re: Committee of Adjustment meeting, March 20, 2002, re: Lot 154, Registered Plan 51M-689, City of Barrie, 30 Hewitt Place. Motion No. CW-20 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence from the City of Barrie re: Committee of Adjustment meeting, March 20, 2002, re: Lot 154, Registered Plan 51M-689, City of Barrie, 30 Hewitt Place be received. Carried. q) City of Barrie, correspondence re: Committee of Adjustment meeting, March 20, 2002, re: Block 340, Registered Plan 51M-689, City of Barrie, 392 Dunsmore Lane. Motion No. CW-21 Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from the City of Barrie re: Committee of Adjustment meeting, March 20, 2002, re: Block 340, Registered Plan 51M-689, City of Barrie, 392 Dunsmore Lane be received. Carried. 7 FINANCE, ADMINISTRATION AND FIRE: Jennifer Zieleniewski, CAO, roles and responsibilities for volunteers, Community Hall Boards (deferred from Committee of the Whole February 27, 2002). Motion No. CW-22 Moved by Fountain, Seconded by Hughes It is recommended that the documentation from Jennifer Zieleniewski, CAO, re: roles and responsibilities for volunteers, Community Hall Boards be received and adopted as amended and distributed to all Township of Oro- Medonte Hall Boards. Carried. b) Report No. ADM2002-11, Paul Gravelle, Treasurer, re: development charge indexing. Motion No. CW-23 Moved by Marshall, Seconded by Fountain It is recommended that Report No. ADM2002-11 by Paul Gravelle, Treasurer, re: development charge indexing be received and adopted, and that the development charge per single detached dwelling be increased by $111.00 to $3,206.00, and that the development charge per other dwelling unit be increased by $158.00 to $2,518.00, and further that the said increase be effective March 14, 2002. Carried. c) Fire Report No. 2002-03, Paul Eenhoorn, Fire Chief, re: monthly fire report for January 2002. Motion No. CW-24 Moved by Hughes, Seconded by Marshall It is recommended that Fire Report No. 2002-03 by Paul Eenhoorn, Fire Chief, re: monthly fire report for January, 2002 be received. Carried. 8 d) Councillor Hughes, Chamber of Commerce. Discussion. e) Councillor Marshall, Besse Subdivision. Discussion. PUBLIC WORKS: Report No. ES2002-09, Keith Mathieson, Director of Engineering and Environmental Services, re: Site Plan Agreement, Heritage Hills Golf Course, Part of Lot 10 and Lot D, Concession 2 and road allowance between Lot 10 and Lot D, being Part 1,51R-28593. Motion No. CW-25 Moved by Hughes, Seconded by Fountain It is recommended that Report No. ES2002-09 by Keith Mathieson, Director of Engineering and Environmental Services, re: Site Plan Agreement, Heritage Hills Golf Course, Part of Lot 10 and Lot D, Concession 2 and road allowance between Lot 10 and Lot D, being Part 1, 51R-28593 be received and adopted, and that the Township of Oro-Medonte enter into a Site Plan Agreement with Heritage Hills golf Club Limited to construct an eighteen (18) hole golf course located at Part of Lot 10 and Lot D, Concession 2 and road allowance between Lot 10 and Lot D, being Part 1, 51R-28593, being all of PIN #58552-0065 (Lt), Township of Oro-Medonte, and further that the appropriate By-law be brought forward for Council consideration. Carried. b) Report No. ES2002-10, Keith Mathieson, Director of Engineering and Environmental Services, re: Pre-servicing Agreement between the Township of Oro-Medonte and 1091402 Ontario Ltd., Part of Lot 35, Con. 1, E.P.R. (Oro), Part E ¼ and Part W ½ Lot 36, Con. 1, E.P.R. (Oro), part road allowance between Lots 35 and 36, Con. 1, E.P.R. (Oro), as closed by By-law No. 491, No. Lt 420998, being Parts 1, 2 and 3, 51R-29242, being all of PIN #58535-0099 (Lt). 9 Motion No, CW-26 Moved by Marshall, Seconded by Fountain It is recommended that Report No. ES2002-10 by Keith Mathieson, Director of Engineering and Environmental Services, re: Pre-servicing Agreement between the Township of Oro-Medonte and 1091402 Ontario Ltd., Part of Lot 35, Con. 1, E.P.R. (Oro), Part E ½ and Part W ½ Lot 36, Con. 1, E.P.R. (Oro), part road allowance between Lots 35 and 36, Con. 1, E.P.R. (Oro), as closed by By-law No. 491, No. Lt 420998, being Parts 1,2 and 3, 51R-29242, being all of PIN #58535-0099 (Lt) be received and adopted, and that the Township of Oro-Medonte enter into a Pre-servicing Agreement with 1091402 Ontario Ltd. (Woodland Subdivision), being Part of Lot 35, Concession 1, E.P.R. (Oro), Part E ½ and Part W ½ Lot 36, Con. 1, E.P.R. (Oro), part road allowance between Lots 35 and 36, Con. 1, E.P.R. (Oro), as closed by By-law No. 491, No. Lt 420998, being Parts 1, 2 and 3, 51R-29242, being all of PIN #58535-0099 (Lt), and that the appropriate by-law be brought forward for Council consideration. Carried. c) Report No. PWS2002-01, Jerry Ball, Public Works Superintendent, re: 5/6 Sideroad reconstruction claim for delay, Duncor Enterprises Inc. Motion No. CW-27 Moved by Fountain, Seconded by Marshall It is recommended that Report No. PWS2002-01 by Jerry Ball, Public Works Superintendent, re: 5/6 Sideroad reconstruction claim for delay, Duncor Enterprises Inc. be received and adopted, and that the Acting Mayor and Clerk be authorized to execute a Letter of Agreement under the negotiation section of Contract No. 12-95034-23 (5/6 Sideroad Reconstruction) with Duncor Enterprises Inc., and further that Duncor Enterprises Inc. be awarded the surface treatment of the roadway at the unit price bid as per Section 1.7 of the Contract for the reconstruction of the 5/6 Sideroad, and that the Public Works Superintendent advise Duncor Enterprises Inc. accordingly, and further that the appropriate by-law be brought forward for Council consideration. Carried. 10 d) Report No. PWS2002-02, Jerry Ball, Public Works Superintendent, re: purchase of sand sweeper. Motion No. CW-28 Moved by Hughes, Seconded by Fountain It is recommended that Report No. PWS2002-02 by Jerry Ball, Public Works Superintendent, re: purchase of sand sweeper be received and adopted, and that the Public Works Superintendent be authorized to purchase the re- conditioned Elgin Sweeper from Joe Johnson equipment at the quoted price of $35,000.00 plus taxes. Carried. PLANNING AND DEVELOPMENT: Report No. PD2002-13, Andria Leigh, Township Planner, re: five year review of Township's Official Plan. Motion No. CW-29 Moved by Marshall, Seconded by Fountain It is recommended that Report No. PD2002-13 by Andria Leigh, Township Planner, re: five year review of Township's Official Plan be received and that a Special Meeting of Council be called for Wednesday, May 8, 2002 to determine the need for a revision of the Official Plan, and further that the Planner proceed with the notification of the Special Meeting on the need for revisions to the Official Plan (five year review) as required by the Planning Act. Carried. 9. COMMUNITY SERVICE: Nil. 10. ENVIRONMENTAL TASK FORCE: Nil.. 11 11. ADDENDUM: Items have been incorporated in the minutes. Motion No. CW-30 Moved by Hough, Seconded by Dickie It is recommended that an addition to the agenda as Item 1 la), Remembrances be allowed. Carried. Motion No. CW-31 Moved by Hough, Seconded by Dickie It is recommended that the following letters and cards of condolence with respect to the passing of Mayor lan Beard be received: Tom Taylor, Mayor, Town of Newmarket; Kim Coates, Clerk, Township of Scugog; Doug Herbert, 1st Vice President, Bass Lake (Orillia-Oro) Ratepayers Association; Gwen M. Boniface, Commissioner, Ontario Provincial Police; Aird & Berlis, donation to Simcoe County Childrens' Aid Society; Jim Perri, Mayor, City of Barrie; Jim Purnell, Orillia Packet and Times; Bev Hubatsch, Community Policing Committee; Joan FitzGerald, Road Watch; John and Lisa Markov, residents; Ministry of Natural Resources, Midhurst; Meridian Planning Consultants, donation to the Heart and Stroke Foundation. Carried. 12. IN-CAMERA: Motion No. CW-32 Moved by Hughes, Seconded by Marshall It is recommended that we do now go In-Camera at 11:40 a.m. to discuss a personnel matter (Recreation Co-Ordinator). Carried. 12 Motion No. CW-33 Moved by Fountain, Seconded by Hughes It is recommended that we do now Rise and Report from In-Camera at 12:35 p.m. Carried. a) Confidential Report No. ADM2002-06, Jennifer Zieleniewski, CAO, re: Personnel Matter (Recreation Co-ordinator), deferred from Committee of the Whole February 27, 2002. Motion No. CW-34 (Amendment) Moved by Hughes, Seconded by Marshall It is recommended that the probationary period for the Recreation Co-ordinator be extended by six months. Recorded Vote Requested by Councillor Hughes Councilor Dickie Councillor Fountain Councillor Hough Councillor Hughes Councillor Marshall Acting Mayor Craig Nay Nay Nay Yea Yea Nay Defeated. Motion No. CW-35 Moved by Fountain, Seconded by Hough It is recommended that Confidential Report No. ADM2002-06 by Jennifer Zieleniewski, CAO, re: Personnel Matter (Recreation Co-ordinator) be received and adopted. Recorded Vote Requested by Councillor Hughes Councilor Dickie Yea Councillor Fountain Yea Councillor Hough Yea Councillor Hughes Nay Councillor Marshall Nay Acting Mayor Craig Yea Carried. 13 Motion No. CW-36 Moved by Marshall, Seconded by Hughes It is recommended that we do now adjourn at 12:43 p.m. Carried. A~,~fg Mayor, J. Neil Craig~/ 14