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03 27 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, March 27, 2002 @ 9:00 a.m. Council Chambers Present: Acting Mayor J. Nell Craig Councillor Walter Dickie Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Keith Mathieson, Director of Engineering and Environmental Services; Paul Eenhoorn, Fire Chief; Andria Leigh, Township Planner; Chris Carter, Recreation Co-ordinator, Ron Kolbe, Director of Building/Planning. Aisc Present: Donald Fenwick, Maurice McMillan, Joan Fenwick, Mike Tenszen, (Packet and Times), Paul Mathers, Mac McDougall (Warminster Legion), John Wilson, Gordon Rowley, Walter Connell (EZ Rock), and E. Dunn. 1. ADOPTION OF THE AGENDA Motion No. CW-1 Moved by Marshall, Seconded by Fountain It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, March 27, 2002, be received and adopted with the addition of the following: 5. CORRESPONDENCE: j) Ontario SuperBuild Corporation, correspondence re: Ontario SuperBuild Progress Report. 6. FINANCE, ADMINISTRATION AND FIRE: h) Councillor Hughes, Crc Minor Hockey Recognition. i) Councillor Hughes, Orillia Environmental Advisory Committee Workshop, re: Healthy Shorelines. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" Councillor Hughes declared a pecuniary interest regarding agenda items re: 6. (e) and 7. (p) as he is a member of the Lions Club. Councillor Hughes refrained from discussion and voting on these two items. 3. RECEIPT OF ACCOUNTS: Nil. 4. DEPUTATIONS: a) 9:00 a.m. Donald Fenwick, Coldwater, re: hydro deregulation. Motion No. CW-2 Moved by Hughes, Seconded by Marshall It is recommended that the information presented by Mr. Donald Fenwick, Coldwater, re: hydro deregulation, be received and referred to staff for a recommendation. Carried. b) 9:15 a.m. Mac McDougall, Branch 619, Warminster Legion, re: request to waive taxes. Motion No. CW-3 Moved by Fountain, Seconded by Hughes It is recommended that the information presented by Mac McDougall, Branch 619, Warminster Legion, requesting the municipality to waive taxes be received and referred to staff for a report. Carried. 2 c) 9:30 a.m. Nick McDonald, Meridian Planning Consultants, re: Permits to Take Water process concerns. (Deputation Withdrawn, report presented by Andria Leigh, Planner). Motion No. CW-4 Moved by Marshall, Seconded by Fountain It is recommended that the report dated January 23, 2002 by Nick McDonald, Meridian Planning Consultants Inc., re: Permits to Take Water and the concerns with regard to the process, be received and that staff be directed to bring forward a resolution for consideration by Council. Carried. Motion No. CW-5 Moved by Fountain, Seconded by Marshall It is recommended that the Ministry of the Environment be asked to: 1) Ensure that the cumulative impacts of water takings in a watershed are considered before individual applications for PTTW are considered; 2) Ensure that the impacts of any water takings on the features and functions associated with the ecosystem of an area are considered before individual applications for PTTW are considered; AND, 3) Notify local municipalities to host a Public Meeting at which time applications for PTTW can be addressed in an open public forum and that procedures for such a meeting and its notification process be similar to those in the Planning Act; AND FURTHER that this resolution be circulated to all municipalities in Ontario for endorsement. Carried. 3 5. CORRESPONDENCE: a) Dr. George Pasut, Medical Officer of Health, Simcoe County District Health Unit, re: 100% smoking ban. Motion No. CW-6 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence from Dr. George Pasut, Medical Officer of Health, Simcoe County District Health Unit, re: 100% smoking ban, be received. Carried. b) Correspondence received to date re: 100% smoking ban. Motion No. CW-7 Moved by Marshall, Seconded by Hughes It is recommended that the correspondence received from Township of Oro- Medonte residents, as listed to date, re: 100% smoking ban, be received. Carried. c) Ministry of Citizenship, correspondence re: Community Action Awards for 2002. Motion No. CW-8 Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from the Ministry of Citizenship, re: Community Action Awards for 2002, be received and referred to the Recognition Committee for nominations. Carried. 4 d) Township of Springwater, Notice of Decision re: 5410 Penetanguishene Road, Part of Lot 65, Conc. 1, being Part 5 on Plan 51R-26561. Motion No. CW-9 Moved by Fountain, Seconded by Hughes It is recommended that Committee of Adjustment, Notice of Decision, File No. A04/02 (JANDA) from the Township of Springwater, re: 5410 Penetanguishene Road, Part of Lot 65, Conc. 1, being Part 5 on Plan 51R-26561, be received. Carried. e) Simcoe County Federation of Agriculture, resolution re: non-support of the proposed Nutrient Management Act (Bill 81). Motion No. CW-10 Moved by Marshall, Seconded by Hughes It is recommended that the correspondence from the Simcoe County Federation of Agriculture, with regard to their resolution re: non-support of the proposed Nutrient Management Act (Bill 81), be received. Carried. f) Brian Lempriere, Oro Station, correspondence re: tapping maple trees. Motion No. CW-ll Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from Brian Lempriere, re: tapping of maple trees on the Edgar Community Centre property, be received and that Mr. Lempriere be given permission to tap the maple trees on the municipal property until further notice, and that Mr. Lempriere be advised of Council's decision. Carried. 5 g) Nottawasaga Valley Conservation Authority, correspondence re: Notice of Apportionment, Capital Project. Motion No. CW-12 Moved by Hough, seconded by Dickie It is recommended that the correspondence from the Nottawasaga Valley Conservation Authority, re: Notice of Apportionment, Capital Project, be received. Carried. h) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 22, 2002. Motion No. CW-13 Moved by Dickie, seconded by Hough It is recommended that the minutes from the Lake Simcoe Region Conservation Authority, at the meeting held on February 22, 2002, be received. Carried. i) Orillia Soldiers' Memorial Hospital, correspondence re: Board representation from Oro-Medonte. Deferred. 6 j) Ontario SuperBuild Corporation, correspondence re: Ontario SuperBuild Progress Report. Motion No. CW-14 Moved by Marshall, Seconded by Hughes It is recommended that the correspondence from Mr. D. Lindsay, President and CEO of Ontario SuperBuild, be received. Carried. 6. FINANCE, ADMINISTRATION AND FIRE: a) Jennifer Zieleniewski, CAO, discussion re: 2002 budget. Motion No. CW-15 Moved by Hough, Seconded by Dickie It is recommended that the discussion and information by Jennifer Zieleniewski, CAO, re: 2002 budget, be received. Carried. 7 b) Jennifer Zieleniewski, CAO, report re: Council vacancy. Motion No. CW-16 Moved by Hough, Seconded by Dickie It is recommended that the discussion by Jennifer Zieleniewski, CAO, re: Council vacancy, be received and that the report by Marilyn Pennycook, Clerk, be received and adopted; and that a process of appointment be adopted to fill such vacancies on Council as may occur as a result of the vacancy in the position of Mayor; and that a Special Council meeting be called for April 17, 2002 at 6:30 p.m. to appoint a member of Council to the position of Mayor; and that, pursuant to the appointment to the position of Mayor on April 17, 2002, a Special Council meeting be called for May 1, 2002 at 6:30 p.m. to fill the vacancy created on April 17, 2002. Recorded Vote Requested by: Councillor Dickie Councillor Walter Dickie Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Acting Mayor J. Neil Craig Yea Yea Yea Yea Yea Yea Carried. c) Paul Eenhoorn, Fire Chief, re: "Double Hatters" and Response Times. Motion No. CW-I? Moved by Dickie, Seconded by Hough It is recommended that Paul Eenhoorn, Fire Chief, address to Council with regard to "Double Hatters" and Response Times by firefighters, be received. Carried. 8 d) Fire Report No. 2002-04, Paul Eenhoorn, Fire Chief, re: monthly fire report for February, 2002. Motion No. CW-18 Moved by Hough, Seconded by Dickie It is recommended that Fire Report No. 2002-04, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for February 2002, be received. Carried. e) Fire Report No. 2002-05, Paul Eenhoorn, Fire Chief, re: A.E.D. Equipment, Base Hospital A.E.D. Training Program and Certifications. Councillor Hughes refrained from the discussion and voting thereon. Motion No. CW-19 Moved by Dickie, Seconded by Hough It is recommended that Fire Report No. 2002-05, Paul Eenhoorn, Fire Chief, re: A.E.D. Equipment, Base Hospital A.E.D. Training Program and Certifications, be received and adopted, and that the municipality partner with the Oro Lions to purchase the AED equipment for all 6 stations, and that the municloality use the Base Hospital Training/Administration Program. Carried. f) Report No. BD2002-2, Ron Kolbe, Director of Building/Planning re: kennel license application. Motion No. CW-20 Moved by Dickie, Seconded by Hough It is recommended that Report No. BD2002-2, Ron Kolbe, Director of Building/Planning, re: kennel license application from MacDonald/Clark be received and adopted and that the kennel license be approved. Carried. 9 g) Report No. ADM2002-13, Marilyn Pennycook, Clerk, re: electrical distribution. Motion No. CW-21 Moved by Dickie, Seconded by Hough It is recommended that Report No. ADM2002-13, Marilyn Pennycook, Clerk, re: electrical distribution be received for information. Carried. h) Councillor Hughes, Oro Minor Hockey Recognition. Motion No. CW-22 Moved by Hughes, Seconded by Marshall It is recommended that the Oro Minor Hockey Novice AE Team be recognized for successfully winning the Ontario Novice AE Championship by presentation of certificates at the Council Meeting of April 3, 2002. Carried. i) Councillor Hughes, Orillia Environmental Advisory Committee Workshop, re: Healthy Shorelines. Motion No. CW-23 Moved by Hughes, Seconded by Marshall It is recommended that the information presented by Councillor Hughes re: Healthy Shorelines Seminar on March 23, 2002 be received. Carried. 10 7. PUBLIC WORKS: a) Report No. ES2002-13, Keith Mathieson, Director of Engineering and Environmental Services, re: request for streetlights, Lakeshore Road East from Line 5 to Line 7. Motion No. CW-24 Moved by Dickie, Seconded by Hough It is recommended that Report No. ES2002-13, Keith Mathieson, Director of Engineering and Environmental Services, re: request for streetlights, Lakeshore Road East from Line 5 to Line 7, be received and adopted and that Council denies Mr. and Mrs. Franchetto's request and that Mr. and Mrs. Franchetto be notified of Council's decision. Carried. b) Report No. ES2002-14, Keith Mathieson, Director of Engineering and Environmental Services, re: request by the Moonstone Water System Corporation to connect to the existing Robincrest water system in the Village of Moonstone. Motion No. CW-25 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-14, Keith Mathieson, Director of Engineering and Environmental Services, re: request by the Moonstone Water System Corporation to connect to the existing Robincrest Water System in the Village of Moonstone, be received and adopted and that staff prepares for Council's consideration, a Memorandum of Understanding between the Moonstone Water System Corporation and the Township of Oro~Medonte, with a view to assumption by the Township of the underground piping of the Moonstone system. Carried. 11 c) Report No. ES2002~05, Keith Mathieson, Director of Engineering and Environmental Services, re: Ms. Lynda Collins, Horseshoe Valley, request for rebate of front-loading washing machines. Motion No. CW-26 Moved by Dickie, Seconded by Hough It is recommended that Report No. ES2002-05, Keith Mathieson, Director of Engineering and Environmental Services, re: Ms. Lynda Collins, Horseshoe Valley, request for rebate of front-loading washing machines, be received and adopted, and that Council, during the 2002 Budget deliberations, considers a rebate program for the installation of Iow-flow toilets, of $50.00 per Iow-flow toilet, to a maximum of two (2) per household, for homes built within the Township of Oro-Medonte prior to 1990, on a first come, first serve basis until the allocated amount of $5,000.00 approved by Council has been paid out, and that an annual report be prepared for Council with respect to the financial impact of the rebate program, and that Ms. Lynda Collins be notified of Council's decision. Defeated. d) Report No. ES2002-15, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Canterbury Water Supply and Treatment for 2001. Motion No. CW-27 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-15, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Canterbury Water Supply and Treatment for 2001, be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Canterbury Water Supply and Treatment 2001 be received for information. Carried. 12 e) Report No. ES2002-16, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Cedarbrook Water Supply and Treatment for 2001. Motion No. CW-28 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-16, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Cedarbrook Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Cedarbrook Water Supply and Treatment 2001 be received for information. Carried. f) Report No. ES2002-17, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Craighurst Water Supply and Treatment for 2001. Motion No. CW-29 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-17, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Craighurst Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Craighurst Water Supply and Treatment 2001 be received for information. Carried. 13 g) Report No. ES2002-18, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Harbourwood Water Supply and Treatment for 2001. Motion No. CW-30 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-18, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Harbourwood Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Harbourwood Water Supply and Treatment 2001 be received for information. Carried. h) Report No. ES2002-19, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Horseshoe Highlands Water Supply and Treatment for 2001. Motion No. CW-3t Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-19, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Horseshoe Highlands Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Horseshoe Highlands Water Supply and Treatment 2001 be received for information. Carried. 14 Report No. ES2002-20, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Lake Simcoe Regional Airport Water Supply and Treatment for 2001. Motion No. CW-32 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-20, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Lake Simcoe Regional Airport Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Lake Simcoe Regional Airport Water Supply and Treatment 2001 be received for information. Carried. J) Report No. ES2002-21, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Maplewood Water Supply and Treatment for 2001. Motion No. CW-33 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-21, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Maplewood Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Maplewood Water Supply and Treatment 2001 be received for information. Carried. 15 k) Report No. ES2002~22, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Medonte Hills Water Supply and Treatment for 2001. Motion No. CW-34 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-22, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Medonte Hills Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Medonte Hills Water Supply and Treatment 2001 be received for information. Carried. I) Report No. ES2002-23, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Robincrest Water Supply and Treatment for 2001. Motion No. CW-35 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-23, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Robincrest Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Robincrest Water Supply and Treatment 2001 be received for information. Carried. 16 m) Report No. ES2002-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Shanty Bay Water Supply and Treatment for 2001. Motion No. CW-36 Moved by Hough, Seconded by Dickie It is recommended that Report No. ES2002-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Shanty Bay Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Shanty Bay Water Supply and Treatment 2001 be received for information. Carried. n) Report No. ES2002-25, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Sugarbush Water Supply and Treatment for 2001. Motion No. CW-37 Moved by Dickie, Seconded by Hough It is recommended that Report No. ES2002-25, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Sugarbush Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Sugarbush Water Supply and Treatment 2001 be received for information. Carried. 17 o) Report No. ES2002-26, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Warminster Water Supply and Treatment for 2001. Motion No. CW-38 Moved by Dickie, Seconded by Hough It is recommended that Report No. ES2002-26, Keith Mathieson, Director of Engineering and Environmental Services, re: Annual Performance Report, Warminster Water Supply and Treatment for 2001 be received and adopted and that Council designates the Director of Engineering and Environmental Services as the signing authority for the Compliance Report from the Ministry of the Environment, and that the Annual Performance Report for Warminster Water Supply and Treatment 2001 be received for information. Carried. p) Report No. PWS2002-03, Jerry Ball, Public Works Superintendent, re: Oro District Lions Club request for signage. Councillor Hughes refrained from the discussion and voting thereon. Motion No. CW-39 Moved by Hough, Seconded by Dickie It is recommended that Report No. PWS2002-03, Jerry Ball, Public Works Superintendent, re: Oro District Lions Club request for signage, be received and adopted and that the Public Works Superintendent advise the Oro District Lions Club, to contact the County of Simcoe By-law Department, or private property owners, for permission to erect their marketing signs within County road allowance or on private property. Carried. 18 8. PLANNING AND DEVELOPMENT: a) Report No. PD2002-12, Andria Leigh, Township Planner/Keith Mathieson, Director of Engineering and Environmental Services, re: Lake Simcoe Environmental Management Strategy (LSEMS) year end report, 2001. Motion No. CW-40 Moved by Dickie, Seconded by Hough It is recommended that Report No. PD2002-12, Andria Leigh, Township Planner/Keith Mathieson, Director of Engineering and Environmental Services, re: Lake Simcoe Environmental Management Strategy (LSEMS) year-end report, 2001, be received. Carried. b) Report No. PD2002-14, Andria Leigh, Township Planner, re: parkland appraisal for draft approved Horseshoe Valley Estate Subdivision (43~OM-20011), Conc. 4, part of Lot 1 and 2 (Oro). Motion No. CW-41 Moved by Dickie, Seconded by Hough It is recommended that Report No. PD2002-14, Andria Leigh, Township Planner, re: parkland appraisal for draft approved Horseshoe Valley Estate Subdivision (43-OM- 20011), Concession 4, part of Lot 1 and 2 (Oro) be received and adopted and that the Township Planner advises Horseshoe Valley Lands Ltd. in writing, that the Township of Oro-Medonte requires $12,495.00, cash-in-lieu of parkland, together with the dedication of Block 15 to the Township to satisfy the Draft Plan condition in regards to Subdivision file 43-OM~20011, being COncession 4, part of Lots 1 and 2 (Oro). Carried. 19 c) Report No. PD2002-15, Andria Leigh, Township Planner, re: proposed rezoning for Trinity Community Presbyterian Church, Conc. 7, Part of Lot 21 (Oro), development application P-104/01. Motion No. CW-42 Moved by Dickie, Seconded by Hough It is recommended that Report No. PD2002-15, Andria Leigh, Township Planner, re: proposed rezoning for Trinity Community Presbyterian Church, Conc. 7, Part of Lot 21 (Oro), development application P-104/01, be received and adopted and that the Clerk bring forward the appropriate Zoning By-law Amendment for the Trinity Community Presbyterian Church for Council's consideration. Carried. d) Report No. PD2002-16, Andria Leigh, Township Planner, re: Committee of Adjustment decisions for March 14, 2002. Motion No. CW-43 Moved by Dickie, Seconded by Hough It is recommended that Report No. PD2002-16, Andria Leigh, Township Planner, re: Committee of Adjustment decisions for March 14, 2002, be received. Carried. 9. COMMUNITY SERVICE: Nil. t0. ENVIRONMENTAL TASK FORCE: Nil. 11. ADDENDUM: Items have been incorporated in the minutes. 2O 12. IN-CAMERA: Motion No. CW-44 Moved by Dickie, Seconded by Hough It is recommended that we do now go in camera @ 2:25 p.m. to discuss a property matter (Edgar). Carried. Motion No. CW-45 Moved by Hough, Seconded by Dickie It is recommended that we do now Rise and Report from In-Camera @ 3:05 p.m. Carried. a) Jennifer Zieleniewski, CAO, discussion re: property matter (Edgar). Motion No. CW-46 Moved by Hough, Seconded by Dickie It is recommended that the discussion from Jennifer Zieleniewski, CAO, re: property matter (Edgar), be received. Motion No. CW-47 Moved by Dickie, Seconded by Hough It is recommended that we do now adjourn at 3:06 p.m. Carried. Carried. Actifig Mayor, J. Neil Craig~/ Clerk, Marilyn {~ennycook( ~ J 2~