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09 02 2009 COW Agenda°NMI, Towr of Proud Heritage, Exciting Future 1. NOTICE OF ADDITIONS a) Motion to adopt additions. 2. ADOPTION OF AGENDA a) Motion to adopt the agenda. TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, SEPTEMBER 2, 2009 TIME: 9:00 A.M. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. 5. CONSENT AGENDA: a) Dalton McGuinty, The Premier of Ontario, correspondence dated August 12, 2009 re: City of Pickering Notice of Motion, Harmonized Sales Tax, File: A- 2200- 001 -09. Staff Recommendation: Receipt. b) Oro Medonte History Association, minutes of meeting held on Wednesday, July 22, 2009. Staff Recommendation: Receipt. c) Lake Simcoe Region Conservation Authority, minutes of meeting held on July 24, 2009. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) Correspondence dated June 5, 2009 from Velma Shewfelt for RIDE 24/7 re: Safe Roads Your Call in your Municipality [Defered from August 12, 2009 Committee of the Whole]. b) Correspondence dated August 12, 2009 from Susan McKinnon, re: Speed limit reduction request, Line 4 North between Mount St -Louis Road and Ingram Road. Page 1 of 146 Agenda for the Committee of the Whole meeting of September 2, 2009 6. COMMUNICATIONS: c) Correspondence dated August 13, 2009 from Keith Sherman, Coordinator, Severn Sound Environmental Association, re: Tree Distribution Program 2010. d) Correspondence dated July 17, 2009 from Cynthia Hands, re: Purchase of Unopened Road Allowance abutting to 89 Greenwood Avenue. e) Lake Simcoe Region Conservation Authority, Invitation to the Lake Simcoe Region Conservation Authority Watershed Excellence Showcase on Wednesday, September 30, 2009. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence received August 13, 2009 from Bonnie Reynolds, re: Lest We Forget, Annual Memorial Service, Soldier's Monument Waverley, Sunday September 13, 2009. b) Mayor H.S. Hughes, correspondence dated August 13, 2009 from the Town of Fort Erie, re: Support of Moratorium Call by Ontario Medical Association to Halt Major Health Care Restructuring Decisions. c) Mayor H.S. Hughes, correspondence dated August 7, 2009 from The Simcoe County Association for the Physically Disabled, re: Invitation to Attend S.C.A.P.D.'s Annual General Meeting September 22, 2009. d) Councillor Evans, re: Accessibility Advisory Committee Members attendance at Next SCAN Meeting September 22, 2009. e) Councillor Agnew, re: Nomination of the OMEGA Water Quality /Lake Management Working Group for the LSRCA Education Award for the Protecting Your Water Shoreline Property brochure. f) Councillor Agnew, re: Food Procurement Policy. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Robin Dunn, Chief Administrative Officer, re: Open House and Travelling Council Meeting Ward 3. b) Report No. Fl 2009 -15, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts, July 31, 2009. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2009 -28, Jerry Ball, Director of Transportation and Environmental Services, re: Burl's Creek Live Nations Music Fesitval [Deferred Page 2 of 146 Agenda for the Committee of the Whole meeting of September 2, 2009 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: from August 21, 2009 Committee of the Whole]. b) Councillor Agnew, re: Forrester Road. c) Mayor H.S. Hughes, re: Moonstone Wind Storm. 10. DEVELOPMENT SERVICES: a) Committee of Adjustment, minutes of meeting held on August 20, 2009. b) Andria Leigh, Director of Development Services, re: Simcoe Area: A Strategic Vision of Growth Township Submission. [Addenda] c) Deputy Mayor Hough, re: Zoning By -law Amendments. 11. EMERGENCY SERVICES: a) Report No. FD 2009 -29, Richard Playfair, Director of Fire Emergency Services, re: Burl's Creek Live Nations Music Festival [Deferred from August 21, 2009 Committee of the Whole]. 12. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation and Community Services, re: Oro Medonte Adult Skating Club Subsidy Request. b) Memorandum dated September 2, 2009, Shawn Binns, Director of Recreation and Development Services, re: Renewal of Oro Medonte 77's Agreement. [Addenda] c) Shawn Binns, Director of Recreation and Community Services, re: 160th Anniversary of Oro African Church. [Addenda] 13. IN- CAMERA: a) Motion to Go In- Camera b) Motion to Rise and Report c) Mayor H.S. Hughes, re: Personal Matter (Committee Members). d) Robin Dunn, Chief Administrative Officer, re: Personnel (Staffing Update). Page 3 of 146 Agenda for the Committee of the Whole meeting of September 2, 2009 13. IN- CAMERA: e) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Pay Equity). f) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Tax Registration) [Deferred from August 21, 2009 Committee of the Whole]. g) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Request to Purchase, Part of Unopened Road Allowance Between Conc. 4 and 5, Part 2, 51 R -17464 [Deferred from August 12, 2009 Committee of the Whole]. h) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Part of Monk Street). i) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Investigation Outside of the Municipality). [Addenda] j) Andrea Leigh, Director of Development Services, re: Solicitor Client Privilege (Legal Opinion Fill By -law). [Addenda] 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion to adjourn. Page 4 of 146 Mayor Hughes Council Township of Oro- Medonte 148 Line South, Box 100 Oro, ON L0L 2X0 September 2, 2009 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Dear Mayor Hughes and Members of Council, Marion Elliott 705 -487 -2987 Dean Stauffert 705 -717 -7271 Kurt Stauffert 705- 770 -5600 356 Shanty Bay Rd Barrie, ON L4M 1E7 C.cW Sksk 2,2E6 This deputation is regarding the potential acquisition of the southerly 33 ft. of Monk Street abutting our property as described in the attached documents. Our consideration of this offer is based on regaining the property access which existed at the time of purchase but which was later taken away through an obscure series of events. A brief summary of those events is included in the following documentation. (Please refer to the letter to Council dated Feb 23, 2009.) In considering this acquisition, we evaluated the following access options from our property: 1. A laneway heading west (via the 33 southerly feet of Monk Street) to Penetanguishene Road which is geographically level land. This was how we originally drove to and accessed our property until private residential development made that impossible (see attached notes). 2. A laneway heading east (via the 33 southerly feet of Monk Street) to Ridge Road. Its construction would be a monumental task due to steep slopes and deep ravines and therefore economically unfeasible for us. 3. Road access to the north of our property in the event of future development in that direction. Two options exist: a) Acquisition of only that portion of the southerly 33 ft of Monk Street which abuts our property. Access would require the developer to link us into their street system. b) Acquisition of the southerly 33 ft of Monk Street that extends from our property west to Colbome Street. Access options into a development would be more numerous, but would still require developer cooperation to link into their street system. For us to make a decision the following points need consideration: 1. Can we obtain surety in writing from the Township to gain access to a possible street system to the north in the event of future development? 2. Would the acquisition of the southerly 33ft of Monk Street help to achieve the above? 3. Are there other ways or regaining access to the northern boundary of our property that we, have not as yet, considered. We look forward to working with council to resolve the above issues. Regards, M arion Elliott Page 5 of 146 9tr L 1 9 e6ed B,GCK 5BB5 8 '01 or, r•E PL 51' 4E /19 A 'L S HL ARO Ow, r LLYr' Or Ile on or RCS Y(m ILEJ R L PLA 1069 1 IJ T c, E o. I RE G nL AN. 069 v. OOM C01 LlL> of SI RC/ I N. i I yi T 0089 OM h n 1 0090 ly 001J 2' iz 4 .21 00+1 m i..(1T LOT W°;1 1,91;1 J. RI 6 'Y AN Cr cYloki E IREET at 0 J I SOL 'H SIDE OP ANY S f. /1 LOT 29 1` v N L G Ti 1� r 01 k' r l 0/!RI rr 'Of O O O -1 —1 —I N LOT 25 L0T 26 COT 27 LOT 28 ;I •LOT 29 LOT 30 LOT 32 LOT 33 W. O 1 A I U w f 1 31 '1 l_ 09RIEN driREEN 5TREARr COT? }aaqS v1U 4 Ped :aa `p01II3 u0!J AJ 'ua•e 00 :6 (et well epue5V BLOCK SBB 0036 :1. C' ALAS' I A C we IQ i SHEEN 2 pa l Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. PR1NT:The County of Simcoe Page 1 of 1 Map printed on Fn Sep 12 10:29:27 2008 The County of Simcoe O ■06m Disclaimer: This map, either In whole or in part, may not be reproduced without the written authority from the County of Simcoe. Copyright County of Simcoe Land Information Network Cooperative 0 LINC 2006 Produced (in part) under licence from the Cities of Barrie Orillia, the Ontario Ministry of Natural Resources (Copyright 0 Queens Printer 2006), Teranet Enterprises Inc. and its suppliers all rights reserved, and Members of the Ontario Geospatial Data Exchange. THIS IS NOT A PLAN OF SURVEY. For information call (705) 726 -9300 or visit www. cou n ty. s i m coe. o n. ca Comments: LEGEND CIVIC ADDRESS ASSESSMENT PARCEL 911 WATER ACCESS UNOPENED ROAD UNASSUMED ROAD PRIVATE ROAD v LOCAL ROAD COUNTY ROAD PROVINCIAL HIGHWAY SIMCOE COUNTY JURISDICTIONSI- FIRST NATIONS LAND LANDFILL SITE gm Active County Composting Facility Active County Waste Facility County Waste Facility Under Development City Site o County Inactive Site a Federal Active Site o Material Recovery Facility 0 Private Active Site o Private Inactive Site Proposed Site Proposed Site (Approved) o Stump dump o Transfer Station Email ROAD NETWORK L 8011 KELP County of Simcoe, GIS Nance Department Phone (705) 735 -4525 Ext. 1253 sim- gisOcounty.simcoe.on.ca http: maps. county. simcoe.on.calonpointgis /onpoint 9/12/2008 Page 7 of 146 February 23, 2009 File L16 -037 v -001 Dear Mr. Irwin; Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Mr. j. Douglas Irwin Director of Corporate Services /Clerk Township of Oro Medonte 148 Line South, Box 100 Oro, ON LOL 2X0 Re: Unopened Road Allowance Southerly 33 feet of Monk Street Without Prejudice between Colborne Street and O'Brien Street) Thank you for the opportunity to respond to your inquiry regarding the above mentioned road allowance and in our case, specifically the 33 southerly feet of Monk Street abutting that parcel of land with the legal description of PLAN 918 PT BLK X RP 51R25054 Part 3. (I will refer to this parcel as the hilltop property) The hilltop property was purchased by our parents, Hans and Erika Stauffert in 1965. As a result of our Father's passing in 2006, this hilltop property is now owned by my brothers Dean Stauffert, Kurt Stauffert and myself, Marion Elliott. The issue of Monk Street, its status and the impact on this hilltop property has spanned thirty-four years in our family's history and has not been without confusion. We clearly remember the frustration and disbelief our parents experienced as they attempted to get clear answers with regard to the Monk Street situation. We feel that it is vital to a fair resolution that Council be aware of critical events in the history of this situation Therefore we are taking the opportunity to outline the highlights chronologically and provide you with a copy of the correspondence to support our response. 1965: The above mentioned property is purchased by our parents Hans and Erika Stauffert The purchase was preceded by an inquiry to the Township of Oro through the legal firm of Livingston, Myers and Cockburn as to the possibility of a building permit for this property. The township response by Mr. W. B. Tudhope, Clerk and Treasurer is included. It states that Monk St. is not an open road and it is an allowance for a road on Plan No. 1 and has not been closed and does not appear to have been taken over as a Public Road. Point of interest: The tax bill for this hilltop property stated that the frontage was on Monk St. 1969: Our parents purchased an abutting piece of property,Lot 26,Lot 27and part of Block X currently described as 356 Shanty Bay Rd. Due to the passage of a provincial law (year not known), the hilltop property and 356 Shanty Bay Rd. fused into one property. (Two adjacent properties owned by the same individual(s) became one) 1978: Committee of Adjustment Hearing and our parents were granted the severance of the hilltop property from the 356 Shanty Bay Rd. property. Both properties were zoned Residential General at that time. 1980: Letter of objection filed by the legal firm of Livingston, Myers and Cockburn on behalf of our parents to request that the hilltop property retain its Residential General zoning and not be changed to Page 8 of 146 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Agricultural under the Restrictive Area By -Law No. 1213 -80. This request was denied and clearly had an impact on the status of the hilltop property and questions as to future value. 1982:(Aug. 10th) Our Parents noted that Mr. and Mrs. Monteith appeared to be occupying a part of Monk St. between Colbourne St. and 0' Brien St. A letter from the legal firm of Livingston, Myers and Cockburn was sent to the Township of Oro, on behalf of our parents. The lawyers indicated that they had conducted a subsearch of title and found no By -law of the Township (or County) registered purporting to close Monk St. and yet the deed to Muriel Monteith registered as Number 738842 purported to include in its description by way of quit claim, the Northerly 33 feet of Monk St. Our parents had been paying their taxes with frontage on Monk St. and this apparent change would negate the potential public access to the northerly portion of their hilltop property. Township was asked to clarify. 1982:(Aug. 12th) Mr. G. Roberts, Oro Township Deputy Clerk Planning Administrator responded that no By -law had been passed to open up, assume or close "Monk St." and questioned whether "Monk St." had existed. He questioned whether Township had any jurisdiction to quit claim any portion of such. 1882:(Aug. 17th) Livingston, Myers and Cockburn communicated with our parents to say that; 1. Township felt that By -law 695 registered in 1950 had effectively closed the roads. The legal firm did not agree. 2. Township claimed no interest in that street. 3. Livingston, Myers and Cockburn felt the Municipality still owned the streets. 4. Although the Township claimed no interest in that street they would be prepared to quit claim the South half of Monk St. abutting our parents' hilltop property at our parents' expense for survey and conveyance. How would this be possible if Township questioned its jurisdiction? 1983 (Jan.) Our Father, Hans Stauffert writes a letter to the Reeve and Members of Council asking for a definitive clarification to the actual legal status of Monk St. and O'Brien St. 1983(Sept) Eight Months Later. No final solution has been arrived at. The Township Solicitor is waiting to speak to Mr. Monteith (away on a construction project). We wonder how this would determine the status of the streets in question. 1985Township took the position that ownership of the streets Adam St., Colbourne St., Monk St., and McVity St remains with the Township, except for Monk St.. which was conveyed with the original Crown Patent. There seemed to be an opportunity for quit claim on the part of the Township. 1985(Aug.) Upon conveyance of that portion of Monk St. across the P.Perri property, procedures for road closings could commence. (see enclosed letter dated August 13 th.,1985) HOWEVER MONK ST. WILL REMAIN A ROAD ALLOWANCE) including that portion abutting the hilltop property. If Monk Stremained a road allowance, why is only the southerly 33' of Monk St available for purchase? The potential public access from the northerly boundary of the hilltop property was effectively land locked with the aquisition of Monk St. by Mr. Perri and the driveway of, at that time, Mr. and Mrs. Monteith being built across parts of Monk St. and O'Brien St. Page 9 of 146 It is very apparent that our parents purchased the hilltop property with the northerly boundary on Monk St., an unopened road allowance,which was defined as their frontage of approximately 124 feet and for which they paid taxes for many years. Without notification, their tax bill suddenly stated a new frontage, one on the Ridge Rd. of approximately 29 feet. There appears to have been several changes in the status of Monk St., creation of a property without the potential access it once had and in so doing affecting its potential value, changes in the ownership of Monk St. and questions of jurisdiction with little or no notice or consultation. We are interested in looking to a positive solution with regards to clearing up this long standing and frustrating situation. Our parents have had considerable expense in the past, trying to stay ahead of what seems to have been a never ending number of changes, typically to their detriment and we feel that it is unreasonable for us to assume major costs to tidy up what must be a challenging issue for Township as well. We would consider meeting with the appropriate individuals to discuss options to facilitate adding the southerly 33 feet of Monk St. to the hilltop property at minimal cost. Thank you for your consideration in this matter. We look forward to your response. Sincerely, Marion Elliott Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Page 10 of 146 Messrs. Livingston, Myers "Cockburn, Barristers Solicitors, P.O. Box 27, Barrie, Ontario. information. ti Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. TOWNS H I P OF ORO W. B. TUDHOPE CLERK ANq. TREASURER ORO STATION. R. R. NO. 2 ONTARIO Yours very truly, WBT /ns Clerk Treas., ro. iz OCT 2 1D 5 October 21, .9 Dear Sirs: E East Part B1nnk X,, Plan 91R. In reply to your enquiry of October 19th, 1965. I know of no reason why a building permit would not be granted for the building of a residence on this property, presently assessed to T.A. Bobier. Monk Street is not an opened road as far as Public Road is 00 cerr. d, i_t_l s onl an allowance for road on Plan No. 1 and h,,s not been close and does not appear to have ever been taken over as a u lie Road. As far as water and electricity that would be a responsibility of the purchaser. Trusting this will furnish you with the required Page 11 of 146 i. J. MYERS, 13.A. J. A. LIVINGSTON, O.G• J. R. COCKBURN, B.S.A.,LL. A. R. ELLIOTT, B.A.LL.B. D. P. SMITH, B.A.LL. B. K. J. LEVISON, Dear Sir: JRC /mh Encl. Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Mr. Henry Neufeld, Clerk- Treasurer, Township of Oro, R. R. #2, Oro Station, Ontario. L0L 2E0. 41~ BARRISTERS SOLICITORS P.O. BOX 698 BARRIE, ONTARIO L4M Ave September 16, 1980. This I s a "'Y d letter sent Us oftice today. It la 1 fry you to keep y,u fled of our p,0 n Ihle matter. Ltvnnpaton, Myers g Locnuurn Re: Restrictive Area By -Law of the Township of Oro No. 1213 -80 We are Solicitors for Dr. Hans Wilhelm Stauffert who has asked us to file a letter objecting to the Plan designation of that portion of his property designated under the proposed By -Law as agricultural. 89 COLLIER STREET TELEPHONIC 726 -6407 •w[• C001 705 As you know, under By -Law No. 1031, the Stauffert lands were all designated RG and our client feels that that designation continues to be appropriate. You may recall that our clients attended at the Committee of Adjustment Hearing in 1978 and were granted a severance of the subject lands to enable them to make ultimate residential use of same. This is a large scenic parcel. The agricultural designation is too restrictive in the circumstances. Please accept this letter as our request to have the parcel continue its RG designation under the new By -law. We enclose herewith a photo -copy of the face page of our client's deed which give the description of the subject lands,along with a photo- copy of the survey showing Block X. Yours very truly, LIVINGSTON, MYERS COCKBURN Per: J. R. Cockburn Page 12 of 146 )FFICE OF THE Mr. J.R. Cockburn, Livingston, Myers and Cockburn qn1 i4^itors PO.Box 698 BARRIE, Ontario L4M 4Y5 Dear Mr. Cockburn: HN:kr Encl: Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Re: Objection to Restricted Area By -Law 1213 -80 Mr. Stauffert November 19, 1980. Yours very truly, H. Neu t`eld Clerk Treasurer ORO STATION, R.R. No. 2 ONTARIO, LOL 2E0 TEL. (705) 487 -2016 Page 13 of 146 We wish to thank you for your letter dated September 16, 1980, in which on behalf of your client you raised objection to the Rural 'A' Zone on his lands. Your request, we understand, is to have these lands zoned 'RG' Residential General. The Council of the Corporation of the Township of Oro has reviewed this request and we regret to inform you that we are unable to concur with you request as it would not conform to the Township's Official Plan. As you are no dcubt aware, under the Planning Act, a municipality is unable to enact a by -law which would not conform to the Township's Official Plan. Thus, if your client wished to have the lands zoned as indicated he would be required tc make an application for an amendment to justify the need for such an amendment. At the present time Council considers the development of this land as being premature, however, it should be pointed out that a dwelling could be erected on the lot providing it is vacant. Since the municipality is unable to comply with your request we have taken the liberty of including a withdrawal of objection form for your convenience should your client decide to withdraw his objection. In any event, if your client does not withdraw the objection we will notify you 01 the upcoming hearing as per the Ontario Municipal Board's direction. E.J. MYERS, 8.A. J. A. LIVINGSTON, O.C. J. R. COCKBURN, 8.5.4, LL 8 A. R ELLIOTT, B.A., LL.B• Clerk- Treasurer, Township of Oro, Municipal Bldgs., R. R. *2, Oro Station, Ontario. Dear Sir: JRC:mw Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. c.c. Dr. Mrs. Hans Stauffert BARRISTERS SOLICITORS P. O. BOX 698 BARRIE, ONTARIO L4M 4Y5 Z 9 2 6 i G rrr August 10, 1982. Re:Dr. Mrs. Hans Stauffert /"1 We are solicitors for Doctor and Mrs. Stauffert. v The Staufferts have noted that Mr. Mrs. Monteith appear to be occupying that part of Monk Street, Plan 1 lying between Colborne Street and O'Brien Street. 89 COLLIER STREET TELEPHONE 726. 6407 AREA CODI >O5 We conducted a subsearch of title and find to our surprise that despite the fact there is no By -law of,the Township (or County) registered purporting to close Monk Street, the Deed to Muriel Monteith registered as Number 738842 purports to include in its description by way of quit claim, the Northerly 33 feet of Monk Street. Could you please advise if the Township has a By -law closing that section of MonV Street and, if so, does it intend to deed the respective 1 /25th of the street allowance to the abutting property owners. Our clients have, for some time, been taxed as having frontage on Monk Street and they are not at all certain that they want Monk Street closed as it does preyl,de a potential public street access to the Northerly portion of their lands: Your early response in this matter would be appreciated. Yours very truly, LIVINGSTON, MYERS 8 COCKBURN r, Per: J. R. Cockburn Page 14 of 146 OFFICE OF THE CLERK TREASURER Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Livingston,Myers Cockburn P.O. Box 698 89 Collier St., Barrie, Ontario L4M 4Y5 Attn: J.R. Cockburn Subject: Your inquiry of August 10, 1982 Re: Dr. Mrs. Stauffert Dear Mr. Cockburn: August 12, 1982 A search of our files reveals no passage of a By -law purport- ing to open up, assume or close "Monk Street" as shown on Regis- tered Plan No. 1, as a public road. As referred to in our telephone conversation of todays date, By -Law No. 695 (Registered as Inst. No. 17493) passed August 1, 1950, deemed those portions of Registered Plan No. 1, not re -sub divided by Plans 663 and 918, not to be a Plan of Subdivision within the meaning of the Planning Act. In that Plans 663,918 and subsequently Registered Plan No. 1069 did not include any portion of "Monk Street" within their boundaries, we question whether or not "Monk Street" has existed, per se, since the passage of By -Law NO. 695, and if we have any jurisdiction to quit claim any portion of such. GR: lw I trust this information to be of some assistance. Yours truly, G. Roberts Deputy Clerk Planning Administrator ORO STATION, R.R. No. 2 ONTARIO, LOL 2E0 TEL. (705) 487 -2016 Page 15 of 146 E. J. MYERS, B.A. J. A. LIVINGSTON, 0.C. J. R. COCKBURN, B. S.A., LL.B. A. R. ELLIOTT, B.A.,LL.B. O. F. SMITH, B.A.,LL. B. K. J. LEVISON, B.A.SC.,LL.B. Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Dr. Mrs. Hans Stauffert, 356 Shanty Bay Road, Barrie, Ontario. ...21Lnyao„ esdee)w, BARRISTERS SOLICITORS Dear Doctor and Mrs. Stauffert: P.O. BOX 696 BARRIE, ONTARIO L4M 4YS August 17, 1982. Re: Monk Street Closing We received a telephone call from the Township office arising out of our August 10, 1982 letter in which we were advised by Mr. Robertson that: 1. By By -law 695 registered in 1950 Plan 1 or those parts of the Plan not sold as lots were deemed not to be a plan of subdivision ie. could not be used for conveyancing. The Township felt that this Dy- 1aWsef:feeXi e],y. closed the roadg. I do not agree. 2. The Township confirmed that there has never been a formal road closing By -law with respect to the section of Monk Street which concerns us but they claim no interest in that std 89 COLLIER STREET TELEPHONE T26 -6407 AREA COOL 105 3. It is my view, although I have not spent a lot of time researching the matter, that the law, back when this plan was registered provided that the streets on a plan of subdivision vested in a municipality when a percentage or number of lots had been sold pursuant to same. If that is the case, the Municipality still owns the streets. 4. The Township indicated it would be prepared to quit claim its interest in the South half of Monk Street abutting your property if you were to prepare the survey and conveyance at your expense. e.c.. A ia/Lct le-Rer 2 c ro ,r•-. ©v S ..ir, sd c 4 I CI v cItu6i c a �I Page 16 of 146 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. 2 August 17, 1982. We enclose herewith our account for consultation and professional services rendered. JRC:mw enc. Yours very truly, LIVINGSTON, MYERS COCKBURN Per: J. R. Cockburn c.c. We enclose a photo -copy of the Township's letter dated August 12th. Page 17 of 146 HANS W. STAUFFERT, D.D.S. Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Mr. Reeve and Members of Council Oro Township Municipal Buildings R.R. #2 Oro Station, Ontario January 24, 1983 356 SHANTY BAY ROAD BARRIE, ONTARIO L4M 1D TELEPHONE 728.0921 Dear Mme. Reeve and Members of Council; Would you kindly bring the situation regarding the actual legal status of Monk and O'Brian Street's to the attention of Township Solicitors for a definitive clarification. Thank you, yours truly, I a b Hans Stauffert Page 18 of 146 OFFICE OF THE CLERK- TREASURER Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Or. H. Stauffert 356 Shanty Bay Rd., Barrie, Ontario L4M 1E7 Re: Monk Street Dear Sir: September 9, 1983 At a meeting of Oro Council held on September 6, 1983, Oro Council, after receiving an updated report from the Township Solicitor with respect to Monk Street. The Solicitor advises that after conducting an exhaustive search in the Registry Office of all lots on Plan 1 and Road Allowances, inlcuding street closing by By -Law and corresponding with Mr. Monteith, as well as Solicitors who have been involved in the property on the north side of Monk Street, 1 fln.al sbivaion has bean_ arra442 atJ Presently, he is waiting to hear from Mr. N. Monteith, so for he has just been able to contact Mrs. Monteith, who has ad- vised that Mr. Monteith is to contact Mr. D.S. White, Township Solicitor when he returns from construction projects away from home. The only definite result of this matter is the Solicitor's account of $625.00 to date. Council felt that you should be advised of the status of this matter and that it is still being pursued. You will be further advised when Council receive the Solicitor's final report. HN:lw Yours very truly, H. Neufel Clerk Treasurer Administrator ORO STATION, R.R. No. 2 ONTARIO, LOL 2E0 TEL. (705) 487 -2016 1 (e c d,. av1Z` 2 +ie. ro ves r Oa. r�s S- `-rukcce 1 Page 19 of 146 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Graham, Wilson Green Barristers and Solicitors 17 Poynlz Slreel, P.O. Box 987, Barrie, Ontario, L4M 5E1 (705) 737 -1811 Township of Oro, R.R. #1, Oro Station, Ontario. LOL 2E0 March 19th, 1985. Attention: Mr. G. Roberts, A.M.C.T., Deputy Clerk Planning Administrator Dear Sir: Re: Howard Monteith Plan 1 to have now had the opportunity to review your correspondence of January 14th, 1985, to our client, Mr. Howard Monteith, together with your solicitor's correspondence of October 3rd, 1984, which was acconkoanied by a coloured plan showing the status of the various roads. he wish to advise that we concur with your finding that Mr. Monteith holds three separate parcels which may be identified as follows: JDDG:sa Parcel 1 Parcel 2 Parcel 3 Part 1 on the Draft Plan prepared by Paul R. Kitchen,O.L.S. dated March, 1984 Part 2 on Kitchen Draft Deposit Plan bounded by Monk, Colbourne, Adam and MMVity Streets Parts 34 5 on Kitchen Draft Deposit Plan, which includes that portion of Monk Street between Penetanguishene Road and Colborne Street. Your final determination of the status of the streets and road allowances within Plan one is greatly appreciated and should assist our client in dealing with his lands. Yours very truly, GRAHAM, WILSON GREEN Per: d.tY JOHN D GRAHAM John 0 0 Graham B Comm E. Marshall Green B -A., LLB Thomas S Wilson B.A.. LLB Brian W Bona B Sc LLB Elaine P Ross B.A., LLB 7 nae 2 2 ryas Page 20 of 146 OWEN, BU RGAR BARRISTERS SOLICITORS BRUCE A. OWEN. B.A.B.S.W. JOHN O. BURGAR. B.A..LL.B. THOMAS C. DART, B.A. LL S. GLENN O. KRELOVC. LLD GRAHAM A. AM{GHT, B.A..O... P.A., LL.B. PAUL C. DICKEY. B.A. LL•8. March 25, 1985 Township of Oro R.R. *2 Oro Station, Ontario LOL 2E0 Dear Sirs: Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. I l; f N 2 r i'383 J i ;1 Li 147:1-1.• 26 OWEN STREET P, O. BOX 646 BARRIE ONTARIO LAM ♦Y6 TELEPHONE 728 -IIBI .AREA CODE 703 RE: Perri purchase Monteith, Lots 13 -16, south side Adam St., Lots 13 -16, north side Monk St., Lots 13 -16, south side Monk Street, Plan ..1, .TownshiA We are the solicitors for the purchaser of the above captioned property. It is our understanding that the title of the current registered owner, Muriel Monteith, includes parts of Adam Street, Colborne Street, Monk Street and McVity Street, as shown on Plan 1. It is also.our understanding that there have been some discussions between the Township and the registered owner, and that the Township has taken the position that ownership of those streets remains with the Township, except for Monk Street, which was conveyed with the original Crown Patent.. We would appreciate receiving confirmation from you that this is your position and the basis for same. We have spoken to the solicitor for Muriel Monteith, who indicated that their client would provide you with a quit claim to resolve the problem. Irregardless of the merits of each party's claim to the propettp, the fact is that conveyances since 1972 have included the streets. In the interest of removing a cloud from title, and clarifying the matter once and for all, we would suggest that it might be prudent to obtain the quit claim. Page 21 of 146 Or.ICEOF THE CLERK /DEPUTY TREAS. Stewart, Esten Barristers Solicitors P.O. Drawer 248 100 Collier Street Barrie, Ontario L4M 4T4 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. August 13, 1985 Attn: D.S. White Re: Roads Plan 1 and Monk Street on Perri Property Dear Sir: Further to letter forwarded to Paul E. Dickey, Solicitor for P. Perri of which you received a copy, advising that upon conveyance of that portion of Monk St. across the P. Perri property procedures for Road Closings could commence. The following Roads could be subject to closing: Steel Street Between O'Brien St. Penetanguishene Rd. Adam Street Between O'Brien St. Penetanguishene Road Colborne Street Between Monk St. and Steel Streets McVity Street Between Monk St. and Steel Street O'Brien Street Between Adam Street and Steel Street In accordance with resolution of Council passed at a meeting held on August 6, 1985, that closing of Roads or portions of roads could commence. R.R. No. 1, ORO STATION ONTARIO, LOL 2E0 TEL. (705) 487-26t6— 217 Page 22 of 146 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. 2 For the purpose of information to all property owners that could be affected, a copy of this letter along with copy of portion of assessment map showing the roads in question, is forwarded to: Mr. P. Perri, Dr. I. Postnikoff, Joseph McLean, Christobel Weisman as well as to property owners along Monk Street which will remain' as Road Allowances namely: Irene Emery, Dr. H. Stauffert, A. Smith, and GarrettDevelopments In Council's opinion, forwarding a letter to all property owners affected would provide an opportunity for any comments prior to preparation of the necessary By -law to close the var- ious portions of Roads on Plan 1. Portions of two roads that may require review are Colborne Streets and McVity Streets. Should no comments be received the necessary By -laws after preparation may be passed by Council in order to have the matter of roads resolved during the term of this Council. All parties affected may contact this office for any questions or attend at the office for further information. HN *dg Encl. cc. To above mentioned parties Yours very truly, H. Neufe Clerk /Deputy Treas. Page 23 of 146 Agenda Item 4a) 9:00 a.m. Marion Elliott, re: Part of Monk Street. Page 25 of 146 Agenda Item 5a) Dalton McGuinty, The Premier of Ontario, correspondence date... The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 August 12, 2009 His Worship H.S. Hughes Mayor Township of Oro Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Hughes: Thank you for your letter dated August 4, expressing council's support for the City of Pickering's resolution regarding the single sales tax. I appreciate your keeping me informed of council's activities. I note that you have sent a copy of your correspondence to my colleague the Honourable Dwight Duncan, Minister of Finance. As this issue falls under his responsibility, I trust that the minister will also take council's position into consideration. Thank you again for the update. Please accept my best wishes. Yours truly, i Dalton McGuinty Premier Le Premier ministre de ('Ontario Edifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 c: The Honourable Dwight Duncan AUG 4 2009 Page 27 of 146 Agenda Item 5a) Dalton McGuinty, The Premier of Ontario, correspondence date... August 4, 2009 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building Toronto, ON M7A 1A1 Re: City of Pickering Notice of Motion Harmonized Sales Tax, File: A- 2200 001 -09 Dear Premier McGuinty: At its Committee of the Whole meeting of June 17, 2009, the Council of the Township of Oro Medonte adopted the following motion with respect to the above -noted matter: "It is recommended that 1. The correspondence dated May 26, 2009 from City of Pickering and presented by Deputy Mayor Hough, re: Motion, Provincial Harmonized Sales Tax be received. 2. That the Township of Oro Medonte support the City of Pickering's resolution as outlined in the May 26, 2009 correspondence. 3. And Further That the Premier of Ontario, the Minister of Finance, Garfield Dunlop, MPP Simcoe North and the City of Pickering be advised, under the Mayor's signature, of Council's decision." Thank you in advance for your time and consideration of this matter. Yours sincerely, i H.S. Hughes Mayor /so Enc: City of Pickerir( W9 THE CORPORATION OF THE "OW OF Cc: Honourable Minister Dwight Duncan, Minister of Finance Garfield Dunlop, MPP Simcoe North Debi A. Wilcox, City Clerk, City of Pickering Members of Council P ,zCC%Z JCIUe 148 Line 7 S., Box 100 Oro, Ontario LOL ZXO Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro- medonte.ca Page 28 of 146 Agenda Item 5b) Oro Medonte History Association, minutes of meeting held on OMHA Minutes. Wednesday 22 July 2009 160 African Church Celebration Meeting Attendance: Carol Benedetti Roy Menagh, Allan Howard, Bruce Wiggins, Sheila Kirkland. Carol has sold 160 tickets, and only 240 remaining. Roy has talked to the minister, Chester A. Searles and he will do the service with a $200 budget, and will be presenting an order of service in advance. The minister would like about 75 minutes, which would include the music, the Dett Chorale and Tiki Mercury Clarke. Allan suggests Quammie's wife have some of her students put a presentation after the service during the snacks. Carol wants to know if she has an education component. Geoff was nominated to work with Quammies wife Ginelle, and Georgian College to produce an educational component. Steve McEowen, Rogers would like to come to one of our next meetings and cc minutes. Roy has asked the Wilson sisters from Collingwood to join everyone on stage for the finale. Hawkestone Singers according to Roy are 40 members of a keen group that should be applauded for their efforts and improved presentation. Clowes WI will be offering drinks very light snacks after the church service after 1 :15 pm. The new minister at Trinity United will give welcoming remarks. Trinity will be asked to quote on 80 snacks for performers. Confirmed price for Trinity rental $250.00, and sound man $50.00. Nancy Stoddard wants to attend next meeting. The Trinity youth group will be approached to volunteer to seat people. Lions Club members are to man the doors. Sheila is to contact St. Johns Ambulance. Allan will send Janie Cooper Wilson email to Roy and she will be invited as MC, to attend a luncheon to acquaint performers with each other and the venue. Tentative date Friday 14 August. The mayor, minister, Carol, Tiki and others are invited. Doors open time to be printed on tickets, and Carol has a Chamber member in mind for the printing of tickets and program. Page 29 of 146 Agenda Item 5b) Oro Medonte History Association, minutes of meeting held on Mayor Hughes is in contact with Lincoln Alexander fonuier Lieutenant Governor, Elaine Carole Minister of Culture. Mayor suggest that township staff be enlisted to move equipment. Shawn will be asked to extend Port A Potty contract and add one for the October 03 service. Sinton Bus Lines providing a coach for the Chorale according to the mayor. He will also speak with Don Haney, Burls Creek, about trolley and tent for the service. The trolley will be used to assist people parked on the road for the service at the African Church. Free tickets for Rev George Horton Retired Pastor of Stewart Memorial Church, Hamilton his wife (was the minister until a heart attach), Wilma of the same church who coordinated the minister. Carol to update council 0900 Wednesday 12 August on budget and ticket sales. 400 tickets $30. Tiki $500, Drummers $600 May use 3 hay wagons for the stage, but Bruce Wiggins will investigate the use of the fair stage. The township has a battery operated sound system that might be used athe African Church. We will have a setup on Friday 02 October for the tent stage. Bruce Wiggins will organize security. Next meeting Wednesday 12 August 2009 at township kitchen 6:00 pm. (since council 09:00 Wednesday, suggest Monday, same time place) Page 30 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... LAKE SIMCOE REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS' MEETING NO. BOD -07 -09 FRIDAY, JULY 24, 2009 Board Members Present: Councillor V. Hackson, Chair Councillor B. Drew, Vice Chair Councillor, S. Agnew Mr. E. Bull Councillor G. Campbell Regional Councillor J. Grant Mayor R. Grossi Councillor B. Huson Councillor E. MacEachern Councillor J. McCallum Councillor A. Nutall Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Deputy Mayor G. Wauchope Mayor J. Young Regrets: Councillor K. Ferdinands Regional Councillor H. Herrema Mayor R. Stevens I. DECLARATIONS OF PECUNIARY INTEREST None reported for the record of this meeting. 11. APPROVAL OF THE AGENDA Chair Hackson advised that the Board will be moving to "Closed Session" in order to receive a verbal update related to a confidential legal matter. Moved by: J. Grant CARRIED 120 BAYVIEW PARKWAY NEWMARKET, ON MINUTES Ilml;afJlild1 u91U�1 �hii illrsln114fPIIL1111 lo- II' 'alai III nI ?iNl;illl4 i�?66 li Staff Present: D. Gayle Wood, Chief Administrative Officer B. Kemp, Director, Conservation Lands K. Neale, A /Director, Corporate Services M. Walters, Director, Watershed Management B. Booth, Manager, Planning P. Davies, Manager, Watershed Stewardship T. Hogenbirk, Manager, Engineering Technical Services K. Christensen, Coordinator, Human Resources G. Casey, Coordinator, Board /CAO, Projects and Services Seconded by: E. MacEachern BOD- 110 -09 RESOLVED THAT the content of the Agenda for the July 24 meeting of the Authority's Board of Directors be approved as amended to include the "Closed Session" update. Page 31 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 2 of 8 111. ADOPTION OF MINUTES (a) Board of Directors Moved by: BOD- 111 -09 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD- 06-09 held on June 26 2009, be adopted and approved as printed and circulated. CARRIED (b) Administrative Committee Moved by: CARRIED IV. ANNOUNCEMENTS B. Drew Seconded by: J. O'Donnell J. Rupke Seconded by: S. Agnew BOD- 112 -09 RESOLVED THAT the minutes of the Administrative Committee meeting No. AC- 06 -09, held on July 10 2009, be adopted and approved as printed and circulated. (a) Lake Simcoe Protection Plan The CAO provided an update advising that staff continue to have discussions with provincial staff with relation to roles and responsibilities for the implementation of the Lake Simcoe Protection Plan. A meeting will be scheduled the week of August 10 to finalize the roles and responsibilities and a comprehensive report will be brought to the Board at their meeting in August. In addition, Chair Hackson will be extending an invitation to the Assistant Deputy Minister to attend the August Board Meeting in order to address any questions the Board may have as they relate to the Authority's role in the implementation of the Plan. The CAO indicated that the Province will be hosting a workshop in September for Authority and municipal planning staff. Once details become available they will be circulated to the Board. Page 32 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 3 of 8 In response to the concern of the Board Members regarding how municipalities will have their concerns addressed in relation to the Plan, the CAO recommended that each municipality invite provincial staff to their respective Council meetings in order to have such discussions. Moved by: BOD- 113 -09 CARRIED R. Grossi Seconded by: G. Wauchope RESOLVED THAT the LSRCA Board of Directors invite the Ministry of the Environment to the August 28 2009, Board Meeting to discuss the Lake Simcoe Protection Plan; and FURTHER THAT the Authority advise the watershed municipalities of this resolution and highly recommend that each municipal council request the Ministry of the Environment attend a meeting of their Council in order to discuss the implementation of the Lake Simcoe Protection Plan, the impact on each municipality and the delivery of the provincial priorities identified in the Plan. (b) Thiess Riverprize Chair Hackson announced that the Lake Simcoe Region Conservation Authority has been shortlisted for the International Riverprize Award. As the symposium will be held the week of September 21 -24, 2009 the September 24 meeting of the Authority's Board will be cancelled with the next regularly scheduled meeting to be held on October 23 2009. This will also be a meeting of the Lakes Simcoe and Couchiching/Black River Source Protection Authority. (c) LSRCA Staff Appreciation Breakfast Chair Hackson advised that the Board will be hosting a LSRCA Staff Appreciation Breakfast on Friday, August 28 2009. This will be held at Madsen's Greenhouse beginning at 7:45 a.m. The Board meeting will follow at 9:00 a.m. (d) Delegation Trinidad Tobago The Manager, Engineering and Technical Services advised the Board that he hosted a session with staff from Trinidad Tobago. They were interested in learning more about the work the Authority does in the Flood Forecasting /Warning area, Integrated Watershed Management and Stewardship Work. They were very impressed with the work of the Authority and they are interested in establishing a similar agency in Trinidad Tobago to undertake this work. Page 33 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 4 of 8 V. PRESENTATIONS (a) 2009 -2013 Business Plan The A /Director, Corporate Services provided an overview presentation related to the Authority's Draft 2009 -2013 Business Plan which was provided to all Members. The CAO advised that the purpose of this document is provide an overall view of the activity within the Authority. It is understood that this is a living document which will incur changes moving forward dependant on what is happening outside the CA. The Board endorsed the Business Plan as a guiding document for staff to use in their day to day business and for budget discussions with municipalities. Prior to approving the Business Plan, the Board requested additional information be included in the document such as a consolidated report related to the staffing plan and the projected impact this will have on the budget. Staff will provide this information at the August 2009 Board Meeting. Moved by: BOD- 114 -09 RESOLVED THAT the presentation provided by the A /Director, Corporate Services regarding the Draft 2009 -2013 Business Plan be received; and FURTHER THAT the 2009 -2013 Business Plan be approved in principle as a guiding document subject to budget considerations, changing opportunities, and changing legislative requirements. 11 in favour 4 opposed CARRIED Chair Hackson extended thanks to staff for a great document. VI. HEARINGS None scheduled for this meeting. VII. DEPUTATIONS None scheduled for this meeting. B. Drew Seconded by: G. Campbell VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 6, and 7 were identified for separate discussion. Page 34 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 5 of 8 IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: BO D- 115 -09 CARRIED 1. Development, Watercourse R BOD- 116 -09 2. Correspondence A. Nuttall Seconded by: E. Bull RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. Interference with Wetlands and Alterations to Shorelines and eeulation 179/06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. BOD- 117 -09 RESOLVED THAT the correspondence listed in the agenda as item 2(a) through (d) be received. 3. Monthly Communications Update BOD- 118 -09 RESOLVED THAT the Monthly Communication Update Summary, for the period June 1 -30, 2009, be received for information. 4. Chair's Quarterly Report BOD- 119 -09 RESOLVED THAT Chair's Report No. 03 -09 -CHAIR which provides and update on the Chair's activities for the period April 1 to June 30 2009, be received. 8. Scanlon Creek Subwatershed Stewardship Plan BOD- 120 -09 RESOLVED THAT Staff Report No. 51- 09 -BOD regarding the Scanlon Creek Subwatershed Stewardship Plan be approved; and FURTHER THAT Conservation Authority staff continue to pursue funding and in -kind support to implement the recommendations contained within the Scanlon Creek Subwatershed Stewardship Plan. Page 35 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 6 of 8 X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Water Levels Lake Simcoe The Board dealt with Staff Report No. 48- 09 -BOD regarding the water levels of Lake Simcoe and approved the recommendation of staff that Parks Canada be requested to re- examine the rule curve for Lake Simcoe; study the overall hydrology /hydraulics of the Severn River Watershed; and review the potential for increasing the capacity of the dams at Washago. Councillor O'Donnell expressed some concern regarding the impact of the Black River on the Severn system. Staff advised that the recommendation with the Staff Report is requesting Parks Canada to place some focus on the Severn waterway system. Moved by: BOD- 121 -09 RESOLVED THAT Staff Report No. 48- 09 -BOD regarding Lake Simcoe Water Levels be received for information; and FURTHER THAT Parks Canada be requested to do the following: 1. Re- examine the rule curve for Lake Simcoe; 2. Study the overall hydrology /hydraulics of the Severn River Watershed; and 3. Review the potential for increasing the capacity of the dams at Washago. CARRIED J. O'Donnell Seconded by: J. Rupke 1. Planning Quarterly Report The Board dealt with Staff Report No. 49- 09 -BOD regarding the monitoring of planning and development applications. It was noted that text was dropped from page 2 of the Staff Report. (Impact on Authority Finances) the paragraph should have read as follows: A significant reduction in the number of applications could result in lower fee generation that would negatively affect the 2009 budget for the planning program. This situation was anticipated by staff and the 2009 budget was prepared with this situation in mind. Staff will continue to monitor the situation closely. The Director, Watershed Management advised that currently there are no immediate concerns with this matter. Page 36 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 7 of 8 Moved by: BOD- 122 -09 RESOLVED THAT Staff Report No. 49- 09 -BOD regarding the monitoring of planning and development applications for the period January 1, 2009 to June 30, 2009, be received for information. CARRIED 7. Conservation Authority Infrastructure Analysis 1Preliminary Report) The Board dealt with Staff Report No. 50- 09 -BOD. Chair Hackson noted the recommendation indicates staff will report back to the Board with a comprehensive report in September. Given the decision to cancel the September Board Meeting, Chair Hackson requested this recommendation be changed to bring a comprehensive report to the October meeting. Moved by: J. Young Seconded by: B. Drew CARRIED XI. CLOSED SESSION J. Grant Seconded by: J. McCallum BOD- 123 -09 RESOLVED THAT Staff Report No. 50- 09 -BOD regarding a preliminary analysis of the Lake Simcoe Region Conservation Authority's Infrastructure challenges be received for information; and THAT staff be authorized to draw $16,000 from the Authority's Maintenance Reserve for new siding and windows in the original Administrative Building; and FURTHER THAT staff be directed to prepare detailed reports on specific infrastructure challenges and report back to the Board of Directors in October 2009. The Board moved to Closed Session to receive a verbal update on a confidential legal matter. Moved by: J. Taylor Seconded by: J. McCallum BOD- 124 -09 RESOLVED THAT the Authority's Board of Directors move to Closed Session to receive a verbal update regarding a confidential legal matter. Moved by: J. McCallum Seconded by: B. Huson BOD- 125 -09 RESOLVED THAT the Authority's Board of Directors rise from Closed Session. Page 37 of 146 Agenda Item 5c) Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -09 July 24 2009 Minutes Page 8 of 8 XII. OTHER BUSINESS (a) Peat Operations Councillor Jack Rupke inquired if any progress has been made in the area of using peat soils for agricultural activities. The CAO responded that Chair Hackson, Councillor McCallum, representative from the Growers' Association and the CAO met with Minister Cansfield, Ministry of Natural Resources and her staff to discuss the presence of conflicting legislation. This was an excellent meeting which has led to the establishment of a Peat Working Group. A Terms of Reference has been established and forwarded to MNR staff for review and approval. The CAO indicated she is awaiting approval to move forward with the Committee. (b) Site Visits Ramara Councillor O'Donnell extended thanks to Rob Baldwin, Manager, Watershed Science for joining himself and Township staff on site visits. (c) Red Barn Theatre Mayor Rob Grossi advised that the Red Barn Theatre is now back in business (following a fire) out of their temporary location at the Stephen Leacock Theater, Town of Georgina. Mayor Grossi asked Members to support the Theatre which delivers great shows by attending some of the events. In addition, Chair Hackson suggested that if any municipalities are looking for prizes (ie golf prizes, staff prizes, gifts, etc.) to consider purchasing Red Barn theatre tickets. (d) Arnold C. Matthews Nature Reserve The Board viewed a video taken at the Arnold C. Matthews Nature Reserve dedication ceremony. This event was attended by approximately 200 guests including Minister Cansfield, Ministry of Natural Resources, Julia Munro, MPP, York Simcoe, and Mayor Rob Grossi, Town of Georgina, LSRCA Board Member. XIII. ADJOURN Meeting adjourned at 11:50 a.m. on a motion by Councillor Nuttall. Councillor Virginia Hackson D. Gayle Wood, CMM III Chair Chief Administrative Officer Page 38 of 146 Agenda Item 6a) Correspondence dated June 5, 2009 from Velma Shewfelt for RI... TO: Council Committee FROM: Safe Roads... Your Call Committee DATE: June 5, 2009 SUBJECT: Safe Roads...Your CaII in Your Municipality RECEIVED JUL 1 4 7009 ORO- MEDONTE TOW NSH F Safe Roads...Your Call was designed to enhance road safety through increased detection and apprehension of impaired drivers, by encouraging citizens to call 9 -1 -1 to report suspected impaired driving. Safe Roads...Your Call was developed and implemented by the York Regional Police in 2007. Since then, York has experienced overwhelming success in increased calls to 9 -1 -1, leading to increased arrests of impaired drivers Safe Roads...Your Call was launched in Simcoe County on April 22, 2008, following its adoption by County council. This was the result of work by 3 partners: The County of Simcoe; MADD Barrie Simcoe Branch; and RIDE 24/7 (a coalition of community partners with particular interest in road safety, including all 6 police agencies who serve Simcoe County). This partnership provided 115 road signs displayed on county roads. MADD and RIDE 24/7 equally shared the cost of purchasing the signs and the County installed them at its own expense. Generally, signs were installed at major intersections and at County boundaries. In the summer of 2008, the city of Orillia also adopted Safe Roads...Your Call, and 10 additional signs were installed in that community. The cost of the signs was covered by RIDE 24/7, and installation was handled by the municipality. Since the implementation of Safe Roads...Your Call in the County of Simcoe and the City of Orillia there has been a significant increase in the number of phone calls to 9 -1 -1 to report impaired driving. The OPP 9 -1 -1 Communication Centre has received 3,142 calls reporting possible impaired drivers between May 2008 and May 2009. As a direct result of these calls, many potentially dangerous drivers have been taken off our roads, making them safer for us all! The Safe Roads...Your Call committee's goal is to implement this life- saving initiative in all of the municipalities of Simcoe County. MADD Barrie Simcoe and RIDE 24/7 have made funds available to cover the cost of printing the signs for your municipality to adequately promote the message in your area. In turn, we ask that your municipality covers the expense of a sign post and installation. The signs are made of metal, and are imprinted with reflective materials. Signs come in two sizes: standard signs, measuring 60cm x 60cm (2' x 2') and large signs, measuring 120 cm x 120 cm (4' x 4'). There is a picture of the sign on the following page. Your municipal logo will take the place of the County of Simcoe's logo as seen on the sample. How many signs are needed and where the signs will be best placed for maximum public exposure in your municipality will be left up to you. If your municipality would like to support the Safe Roads...Your Call initiative with these visual reminders, please let us know. Complete the order form attached to this document. Thank -you in advance for considering this opportunity to help Simcoe County in the fight against impaired driving. Please keep us updated in the process of seeing this program approved through the contact information below, and do not hesitate to contact us if you have questions or need further information. Safe Roads Your Call looks forward to partnering with you! Contact Velma Shewfelt for RIDE 24/7 Email velma.shewfelt(aismdhu.orq Phone (705) 721 -7520 x 752 Fax (705) 721 -1495 Page 39 of 146 Agenda Item 6a) Correspondence dated June 5, 2009 from Velma Shewfelt for RI... Safe Roads...Your CaII FAX BACK/ORDER FORM To: Velma Shewfelt for RIDE 24/7 Fax 705 721 -1495 From: Date: siMCO ►a?` RIDE24 /1 Yes! We would like to help in the fight against II r impaired driving by becoming a Safe Roads...Your Call community! Safe Roads...Your Call was formally adopted by our municipality on (date): Please send us the following signs that we will install on local roads: Sign Size 60cm x 60cm 120cm x 120cm Our municipal logo has been emailed to Velma.Shewfelt @smdhu.org as a Jpeg or pdf Municipality /City Name: Contact Name: Contact Phone: Contact Email: Please return this form using 1 of the following methods: 1) Fax (705) 721 -1495 2) Email velma.shewfelt(c�smdhu.orq 3) Mail Velma Shewfelt c/o The Simcoe Muskoka District Health Unit 15 Sperling Drive Barrie, ON L4M 6K9 Number of Signs Page 40 of 146 Agenda Item 6a) Correspondence dated June 5, 2009 from Velma Shewfelt for RI... Background Simcoe County J C Safe Roads...Your CaII Me hem yAinst [}hunk Driving" Fact Sheet June 2009 Impaired driving remains the number one criminal cause of death in Canada Four Canadians are killed and another 187 are injured in alcohol and drug related crashes each and every day! More than 70,000 Canadian men, women and children are killed or seriously injured in impaired driving crashes annually Safe Roads...Your Call is a road safety initiative that encourages citizens to report potential impaired drivers by calling 9 -1 -1. The program was developed and implemented by York Regional Police in 2007. In the first year after the launch of the program they received a 62% increase in calls to 9 -1 -1 to report impaired driving and a 108% increase in impaired driving arrests (June 2007 March 2008). The County of Simcoe, MADD Barrie /Simcoe and RIDE 24/7 had the vision to bring Safe Roads...Your Call to Simcoe County in October 2007. The initiative gained momentum with the unanimous support of Simcoe County Council in March 2008. The program was launched in April 2008 and 115 road signs were placed across the county along busy roadways and at major intersections. RIDE 24/7 and MADD equally shared the cost of purchasing the signs and the County installed them at its own expense. In the summer of 2008, the city of Orillia also adopted Safe Roads...Your Call, and 10 additional signs were installed in that community. The cost of the signs was covered by RIDE 24/7, and installation was handled by the municipality. Since the launch of Safe Roads...Your Call, the Simcoe County OPP 9 -1 -1 Communication Centre reports receiving 3,142 calls to report impaired driving. Calls from the Public re: Impaired Drivers in Simcoe County by Detachment 01 May 2008 to 31 May 2009 Detachment Ani /ali (911) 1 Cell Total Barrie 272 I 88 429 Nottawasaga 320 95 525 Dufferin 191 66 335 Huronia West 1 382 129 619 Collingwood 1 106 50 235 Orillia 1 458 135 703 Southern Georgian Bay 1 191 I 47 296 Note: The Total column is the total calls from ICAD and not the total of the 911 (ANI /ALI) and Cell calls. Page 41 of 146 Agenda Item 6a) Correspondence dated June 5, 2009 from Velma Shewfelt for RI... Date: Safe Roads...Your Call MEDIA RELEASE Apr 20, 2009 Released by: Staff Sergeant S. Wilson April 22 will mark the one -year anniversary of the Safe Roads...Your Call initiative in Simcoe County. Last spring, twenty municipalities from across Simcoe County came together united in the fight against Impaired Driving by launching the program. The campaign which is supported by all six police agencies in the County encourages motorists to call 9 -1 -1 if they see a suspected Impaired Driver. Since the launch one year ago, the South Simcoe Police Communication Centre has received five hundred and twenty eight (528) calls from citizens reporting suspected impaired drivers. These calls have resulted in ninety -one (91) Impaired Driving or Driving Over 80 Milligram charges and six (6) twelve -hour licence suspensions. "I am overwhelmed at the success of this program" according to Staff Sergeant Steven Wilson from the South Simcoe Police. "This is a great example of the police working in partnership with our community stakeholders to keep our roads safe" The County -wide program was made possible through generous funding from the County of Simcoe, MADD Barrie /Simcoe and the Simcoe- Muskoka Health Unit's RIDE 24/7 program. The success of the program has also been recognized by the Provincial Government. On April 24, representatives from the MADD Barrie /Simcoe Chapter, the County of Simcoe and South Simcoe Police will travel to Toronto to be awarded with the "June Callwood Outstanding Achievement Award" for their role in implementing the Safe Roads...Your Call program across Simcoe County "As Warden of the County of Simcoe, I am proud that we are being recognized with the June Callwood Achievement Award for the Safe Roads Your CaII program, a strong community partnership that has improved public safety in this region," stated County of Simcoe Warden Tony Guergis. "However, the biggest and most important achievement has been made by motorists empowered to call 911 to report suspected impaired drivers. Safe Roads Your Call has made our roadways safer and we are pleased to continue working with our local police services, MADD Canada and RIDE 24/7." You can play a role in keeping our roadways safe. If you see a suspected impaired driver, you are encouraged to call 9 -1 -1 and report the incident to police. Police will ask you to provide your location, a description of the vehicle and the last known direction of travel. Impaired Driving remains the leading cause of criminal death in Canada Every day, 4 people are killed and 207 are injured across this country by Impaired Drivers. A statistic that Simcoe County police agencies are committed to reducing through programs like Safe Roads...Your Call. The program is also supported by the Ontario Provincial Police, Barrie Police Service, Midland Police Service, Rama First Nation Police Service and the Anishinabek First Nation Police Service. Page 42 of 146 Agenda Item 6a) Correspondence dated June 5, 2009 from Velma Shewfelt for RI... c/o Simcoe Muskoka District Health Unit 15 Sperling Drive Barrie, Ontario L4M 6K9 (705) 721 -7520 X 7527 The R.I.D.E. 24/7 committee is a coalition led by THINK CLEAR working together to ensure safer roads for all. We are committed to the prevention and intervention of impaired driving in Simcoe County by providing awareness, education and promotion to the public. R.I.D.E. 24/7 is a proud partner of the Safe Roads...Your Call initiative. Safe Roads...Your Call encourages the public to treat suspected impaired driving as the emergency that it is, and report potentially impaired drivers by calling 9 -1 -1. R.I.D.E. 24/7 will continue to plan and implement innovative prevention strategies to eliminate impaired driving, making Simcoe County a healthier and safer place to live. RIDE 24/7 Committee Members: THINK CLEAR! Simcoe Muskoka District Health Unit Centre for Addiction Mental Health Ontario Ministry of Transportation Ontario Provincial Police Central Region, Traffic Division Midland Police Service Barrie Police Services South Simcoe Police Service Rama Police Service Anishinabek Police Service Canadian Forces Base Borden Military Police, Traffic Division Mothers Against Drunk Driving (MADD) Simcoe County Chapter Paramedic Services of Simcoe County Concerned community members Page 43 of 146 Agenda Item 6a) Correspondence dated June 5, 2009 from Velma Shewfelt for RI... Barrie /Simcoe Chapter P.O. Box 511 Barrie, Ontario L4M 4T7 www.madd.ca /barriesimcoe maddbarriesimcoe(a�roaers.com 1- 866 466 -5310 President: Jason Larkin There are over 100 MADD chapters and community leaders with approximately 7,500 volunteers across Canada There are over 4 million red ribbons distributed each year There are more than 1,000,000 hits on the website each year 750,000 school -aged kids will get the opportunity to see our multi -media in- school assembly program detailing the dangers and consequences of impaired driving About 200 Canadians call our Victim Services Lines each month for emotional, physical and legal support Over the last 20 years, with the help of our supporters, MADD Canada has been instrumental in saving more than 25,000 lives MADD Canada supports more than 20,000 victims each year by training over 300 victim services volunteers and by delivering death notification training to more than 15,000 medical, police, firefighter and victim service personnel Page 44 of 146 Agenda Item 6b) Correspondence dated August 12, 2009 from Susan McKinnon, re... August 12, 2009 Township of Oro Medonte Council Members P. O. Box 100 Oro, ON LOL 2X0 Dear Oro Medonte Council Members, Susan McKinnon 4765 Line 4 North Hillsdale, ON LOL 1V0 AUG l 1 1009 ORj-0 NIEDON TE WNSK(p I am writing this letter to convey my thoughts on my experience involving an important issue that requires a decision by appointed and elected municipal officials. Over a year ago I attempted to bring to your attention what I consider to be a matter of importance regarding a potentially dangerous situation affecting public safety respecting the current speed limit on the stretch of road on the 4th Line North between Mount St. Louis Road and the Ingram Side -road. You may be aware of a previous decision by council to lower the speed limit from 80 to 60 km /hr between Mount St. Louis Road and the Moonstone Side -road on the 4 Line North based on similar concerns to mine and my neighbours. The reason that I got involved was that one of the children that visits my barn told me that her father was so upset with the speeding drivers on our road that he was considering throwing rocks at them. My reaction was to attempt to teach them and my other concerned neighbours that there is a better way to resolve the issue. It seemed to me that working through the appropriate channels and due process was the appropriate action. I initially called the roads department and requested that a multi -user caution sign be placed at the top of the first blind hill to alert drivers to the lawful activities that frequently take place and the need to share the road with the participants in those activities. Any type of sign was denied because of potential litigation resulting from assuming liability by the township. I have noted that throughout the township similar existing signs have not been removed. My next step in the process was to write a letter to council (August 22, 2008) with the supporting signatures of 18 of 22 tax payers along this stretch of road. I appeared before the committee in whole as a deputation and was told that a study would be conducted to determine if a speed reduction would be extended down the 4 line to Ingram Side -road, as requested in my letter. I understand that this apparently is a low priority issue, however, one year has passed and nothing has happened. I contacted Road Superintendent Ball with phone calls through -out the year and was assured that the study would eventually be conducted. Our request has apparently been lumped together with further similar requests from other residents throughout the township and I have been told that they would all be addressed together. Personally, I have concerns about this. My thoughts are that each situation should be looked at on its individual merit from a risk management assessment. To lower the speed limits Page 45 of 146 Agenda Item 6b) Correspondence dated August 12, 2009 from Susan McKinnon, re... Township of Oro Medonte Council Members Page 2 of 2 August 12, 2009 throughout the whole township is not something that I would support. However, when a majority of residents in one particular area come forward and identify a high risk and seek help to reduce their risk one would hope that appropriate action would be taken. I now wonder what I have achieved in my quest to teach my young neighbours about what I believed to be the best possible solution, i.e. to bring this issue to council's attention for resolution. As stated above I initially requested a caution sign. Once again I would like to ask for consideration in this regard. My personal use of this road, as an equestrian, is a huge concern to me for personal safety. 1 am enclosing some articles of interest relating to this. A tragedy occurred in a neighbouring municipality last April involving a horse and rider. The Ontario Equestrian Federation (membership 18,500) has responded with an educational program for riders. I believe that the general public also needs to be educated and I view a caution sign as a good way of alerting them to equestrians sharing the road. I have also obtained permission from the author of a safety guide to use it as an educational tool for drivers in rural areas. Included in the guide are appropriate references from the Highway Traffic Act. In closing, I hope that time will be found to follow through on the road study so that this issue can be brought forward to council for a decision. Sincerely yours, Susan McKinnon Copy: G. Ball, Road Superintendent Enclosures 3 Page 46 of 146 Agenda Item 6b) Correspondence dated August 12, 2009 from Susan McKinnon, re... CAUTION HORSES HAVE RIGHT OF WAY CAUTION HORSES PLEASE SLOW DOWN orses an t ratnc A Safety Guide for Drivers m Rural Areas Did you know: In the province of Ontario a horse and rider or horse -drawn vehicle has the right of way on most roads? Did you know: Frightening a horse on the road is in fact a ticketable offence? Per the Highway Traffic Act: Part X, section 167 Pass Slow and Wide! Horses have minds of their own, like small children, and as flight animals can often behave in ways that do not seem logical to humans Please slow down, especially on dirt or gravel roads where debris might be flung at riders and horses, causing not only injury, but also unexpected behaviour from the horses. Fact: Riders may be encountered on roadways during all seasons. Be especially careful during winter months where our options are limited if the horse does something unpredictable. If you do come across a frightened horse, please stop until the horse is back under control. Hints and Tips: Riders are very aware of the traffic around them. Please do not honk your horn, flap things out your windows, shout, or anything else that may frighten the horses. If you need to get our attention, please talk to us in a calm voice. (c) 2009 Renee Hoare please contact for permission to reprint renee@thunderstar.net Hint for Cyclists: Your vehicle, unlike a car, sneaks up on us silently. Please talk as you approach and pass it lets the horses and us know you are there, and protects you from the danger of the flying hooves of a startled horse. Following the above guidelines allows as all to enjoy the roads, and helps to keep everyone safe. Below is the exact text from the highway traffic act "Approaching ridden or driven horses, etc. 167. Every person having the control or charge of a motor vehicle or motor assisted bicycle on a highway, when approaching a horse or other animal that is drawing a vehicle or being driven, led or ridden, shall operate, manage and control the motor vehicle or motor assisted bicycle so as to exercise every reasonable precaution to prevent the frightening of the horse or other animal and to ensure the safety and protection of any person driving, leading or riding upon the horse or other animal or being in any vehicle drawn by the horse or other animal. R.S.O. 1990, c. H.8, s. 167" Page 47 of 146 GAIL SWAINSON STAFF REPORTER Collingwood OPP are investigating a hit- and -rum involving one of Can- ada's top equestrians after she and her talented young horse which had to be humanely put down by the side of the road were struck on a rural side road earlier this week. `Bella suffered so nnuch," recount ed Jessica Ruppel, who was riding the promising 8- year -old bay Han- overian filly when a pickup truck smashed into them. "She was trying to get up and thrashing and whin- nying. It was just horrible." Veterinarian Jim Mitchell gave the filly medication for shock and fought for two hours to save her.as she lay in the mud, covered with Lt and ru inju es o rider, s a se J p Direr wouldn't slow down on road near Collingwood blankets. Butwhenit found she not only had internal injuries, but a shattered pelvis, the decision was made to humanely destroy Bella right there to end her suffering. "I'm 'pretty shattered by this whole thing," Ruppel said hi an in- terview yesterday. Ruppel, who suffered a black eye and other bruising, said they were hit by a light- coloured pickup truck just 125 metres from the barn drive- way Tuesday about 5:50 p.m. while out on a fun ride with friend Moni- ca Wolfe on her appaloosa Kirby. Ruppel, 25, is a fixture on the North American Three -Day Event scene and is currently on the list for Canada's 2009 teann, in the Olympic discipline, which combines show jumping, cross country jump' and dressage in a three -day fon* Just last year, Ruppel spent months recovering from a broken back suffe ed in a riding accident. Ruppel said the truck heading down the narrow, gravel road at a high speed when she began waving her arms at the driver in an attempt to get him to slow down. The riders moved their horses to the far side of the road, but the driver made no at- tempt to slow, she said. "He was going quite fast. I made eye contact, but he wasn't on his side of the road," Ruppel said. "He didn't move over, he just held his speed and his line and he hit us Ruppel said the truck, which had damage to its front driver's side, stopped and the driver and passen- ger got out. "He yelled at me something like `what were you doing on the road and then got back in his vehicle and drove away," she added. OPP Const. Theresa Van Boven said in a statement the truck was westbound on 9th Sideroad near 10th line in the Blue Mountains Jessica Ruppel, riding Beila, who was put down on Collingwood road. when horse and rider wdre sl;rtck. Suzanne Hess, owner of South Grey Hanoverians, who bred the fil- ly named Royal Sympliony, but affectionately clubbed Bella was in the process of selling her to Rup- pel. She was not insured. Agenda Item 6b) Correspondence dated August 12, 2009 from Susan McKinnon, re... Summer 2009 is published quarterly by ONTARIO EQUESTRIAN FEDERATION Largest circulated equine publication in Ontario! 9120 Leslie Street. Suite 203, Richreoe9 H9, ON L49 3J9 Tel: 905- 709 -6 Fax: 905- 709 -1967 Toiliree: 1- 877.441 -71 Ent.ili horseOhorse.on.Ca "Striding for Equine Excellence!" www.horse.on.ca On the Trail Road Safety is Critical by Bonnie Simpson, Equestrian Trail Advisor It is very difficult these days to find a safe road to ride on due to uneducated drivers and heavy traffic. In the past you could ride down a road and cars would move over or even stop to allow you to ride. However, most motorists don't know that horses still have the right of way according to the highway traffic act. Today's drivers are distracted by cell phones, GPS's, children and the hustle and bustle of busy lives. Riders need to become proactive when it comes to riding on the roads. I recommend that ki riders wear a florescent vest, reflective tape on the back of saddles and on the back of boots or use some bright orange cloth and make ankle wraps. The trick is to get the drivers to see you in hopes that they will slow down and move over. Also remember, when crossing the road in e group make sure to take your time and allow enough time for all to cross before riding on. Our hearts go out to OEF member Jessica Ruppel and Bella who suffered a tragic road accident.* Page 49 of 146 Irwin, Doug Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... From: Dunn, Robin Sent: Thursday, August 13, 2009 4:07 PM To: Irwin, Doug Subject: FW: TREE DISTRIBUTION PROGRAM 2010 Attachments: It to municip re participation in 2010.pdf; TreeDistnReport 2009_FINAL_sec.pdf Doug For the Council meeting of Sept 2 Robin Dunn Chief Administrative Officer Township of Oro Medonte From: Keith Sherman mailto :ksherman @town.midland.on.ca] Sent: Thursday, August 13, 2009 4:04 PM To: Dunn, Robin Cc: Leigh, Andria Subject: TREE DISTRIBUTION PROGRAM 2010 Dear Municipal Partner, Please see the attached letter requesting your participation in the 2010 Tree Seedling Distribution Program. We are not requesting funding support from the municipality. However, if you wish to have the program promoted to your residents, we will require a minor commitment of staff time and some support for getting notices about the program out to the residents. The requested support is outlined in the attached letter. The 2009 program was very successful with five municipalities in the Severn Sound area participating. Over 11,000 tree seedlings were distributed to residents at four distribution locations. Continued interest in planting more trees next year was expressed by many of the residents. We want to thank Al Winters and the North Simcoe Stewardship Board for their continued financial support and their in- kind support during the 2009 Distribution Program. Yours truly, Keith Sherman, Coordinator Severn Sound Environmental Association 67 Fourth Street Midland, ON L4R 3S9 705 527 -5166 fax 527 -5167 www.severnsound.ca ksherm an @town.midland.on.ca 1 Page 50 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... August 12, 2009 Severn Sound Environmental Association 67 Fourth Street Midland Ontario L4R 3S9 Tel: 705 -527 -5166 Fax: 705- 527 -5167 Email: kshermanOtown.midland.on.ea Web -site: www.severnsound.ca To: Susan Boonstra, Clerk, Township of Georgian Bay Ted Walker, CAO, Town of Midland Winanne Grant, CAO, Township of Springwater Robin Dunn, CAO, Township of Oro Medonte Eleanor Rath, CAO, Town of Penetanguishene Eric Peterson, CAO, Township of Severn Simone Latham, CAO/Deputy Clerk, Township of Tay Doug Luker, CAO /Clerk, Township of Tiny Ian Brown, City Manager, City of Orillia RE: TREE SEEDLING DISTRIBUTION PROJECT MUNICIPAL PARTICIPATION IN 2010 Over the past three years, Severn Sound Environmental Association (SSEA) and North Simcoe Stewardship have partnered with the Townships of Tay, Tiny, and Oro Medonte, and the Towns of Penetanguishene and Midland to provide local residents with reasonably priced, native tree seedlings for spring planting. The objective of the project is to promote tree planting by residents in the Severn Sound area, improving environmental health and increasing tree cover. The project has been very successful: in the past three years, over 35,000 tree seedlings were purchased and planted by residents of the participating municipalities. The 2009 final report on the program (attached) recommends that the program be offered to participating municipalities again for spring 2010. At this time, SSEA would like to determine if your municipality is interested in participating in the 2010 Tree Seedling Distribution Project. There is no direct funding required from the municipalities to SSEA; however, municipal partners will be responsible for assisting with project promotion and some aspects of project implementation. SSEA will be responsible for: Ordering tree seedlings and coordinating seedling pick -up with the nursery. Creating promotional materials (as pdf) for use by participating municipalities (i.e. information/pricing sheet, species selection guide, and tree planting tips Page 51 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... sheet). Our website will contain the promotional details which can be linked to the websites of participating municipalities. Receiving tree orders and payments from participating residents. We are proposing a tree order deadline of January 29, 2010. Generating receipts and pick -up instructions for participating residents (to be mailed by municipality). Coordinating volunteers for sorting and distribution of tree orders. The distribution day will be in either late April or early May 2010. Producing a final report on the project by July 2010. Participating Municipal partners will be responsible for: Providing the infoiuiation/pricing sheet to residents via their tax bill or another suitable municipal mailing at an appropriate time for the tree distribution program (November 2009). Municipalities may also choose to promote the program at municipal offices, on their websites or in the local media. Promotional materials should be distributed to landowners by December 2009, to allow landowners sufficient time to place their orders before the proposed January 29, 2010 deadline. Mailing receipts and pick -up instructions (prepared and provided by SSEA) in late March/early April 2010 to participating residents. Providing a suitable facility (e.g. roads garage) for the distribution location. The distribution location needs to be cool, indoors, and secure, with sufficient space to store tree orders for a few days. Providing assistance with pick up, sorting, and distribution of tree seedlings. o Bulk order seedlinn nick -un from the nursery (approximately '/z day): Several vehicles will be required, including SSEA vehicle(s); each municipality may need to send one truck and driver. o Sortine bulk order into individual landowner orders (approximately 'h day): Tree seedlings are typically picked up from the nursery and sorted one day prior to the distribution day. o Distribution of tree orders (approximately 3/4 day): The distribution day is anticipated to be a Saturday in either late April or early May; the precise dates will be determined in March; weather conditions determine when seedlings can be harvested and packaged by the nursery. Please advise me as soon as possible if your municipality would like to participate in this project. Yours Truly, Keith Sherman, Coordinator Severn Sound Environmental Association CC: SSEA Board Page 52 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Tree Seedling Distribution Project SSEA Final Report May 2009 Background Severn Sound Environmental Association (SSEA), North Simcoe Stewardship (NSS), and the Townships of Tay, Tiny, Oro Medonte and the Towns of Midland and Penetanguishene partnered together to provide local residents of the five municipalities with reasonably priced, native tree seedlings for planting in the spring of 2009. The objective of the project was to promote planting native tree species in the Severn Sound area. SSEA coordinated the program, ordering the seedlings, providing promotional materials to the municipalities, receiving seedling orders and payment from residents, and coordinating the pickup and distribution of tree seedlings. Results Nursery Seedling Order The preliminary bulk tree seedling order was placed with the nursery in mid August 2008. The nursery has a large demand for seedlings, and some species and quantities requested were not available, despite the fact that the order was placed almost nine months in advance of the distribution date. The bulk seedling order was finalized with the nursery in March 2009, following the tree order deadline for residents. Promotion In January 2009, SSEA produced a one -page promotional sheet for each participating municipality (Appendix A) that included a species and price list. Each municipality was responsible for determining how to best distribute the information to residents. Municipalities typically included the promotional sheet with tax bills, or mentioned the program in a newsletter or newspaper; information was also posted on municipal and SSEA web sites. In addition, SSEA directly emailed past project participants to notify them the program was being offered again in 2009. SSEA also prepared more detailed information, including answers to `Frequently Asked Questions' to assist landowners in selecting species, planning for tree planting, and handling and planting trees. This information (Appendix B) was posted on the SSEA web site. The prices charged to residents for seedling trees varied according to species, but were reasonable (Appendix A). 1 Page 53 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Landowner Seedling Orders SSEA accepted seedling orders by email or by telephone, to allow verification that the seedlings would be available from within our bulk seedling order. Response to the 2009 Tree Distribution Project was very good. In total, 225 participants purchased 11,040 trees and shrubs of nine different species (Table 1). Many of the species offered sold out just before the tree order deadline (February 27 2009). General information on demand for additional species and quantities was tracked to help estimate seedlings that should be preordered in the future. When seedling orders were placed, approximately 90% of the participants provided an email address for correspondence about the program. Having email addresses enabled SSEA to quickly provide order confirmation information to participants, as well as send out reminders about the pick up day. Generally, larger orders of 100 trees or more were primarily composed of conifer species (pine, spruce, fir and cedar), which are likely being used for reforestation efforts. Smaller orders usually contained a larger proportion of hardwood trees and shrubs, which the landowner may be using for ornamental and /or wildlife habitat enhancement purposes. In March, SSEA generated receipts and pickup instructions for each order, which were mailed to participants by the municipalities in early April. SSEA received seedling orders from landowners in other North Simcoe municipalities, including the Townships of Severn and Georgian Bay. By pre arrangement, these residents picked up their seedlings from a location in one of the participating municipalities, since there was no designated distribution location in the Townships of Severn or Georgian Bay. Demand for tree seedlings continued for weeks following the order deadline; email addresses were tracked for disseminating information on a 2010 Tree Distribution Program. Seedling Pickun. Sorting Distribution The bulk tree seedling order was picked up on May 1 by SSEA staff (one van, on pickup truck), and one pickup truck each from North Simcoe Stewardship, Town of Midland, Township of Tay, and Township of Tiny. There were 85 large bags of seedlings in the bulk order, and there was adequate room in the six vehicles to transport the entire order in one trip. Volunteers, SSEA, NSS and municipal staff sorted the seedlings into individual landowner orders at the Township of Tay Roads Garage in Victoria Harbour in the afternoon on May 1 Orders for each municipality were then transported to the designated pickup locations by municipal staff. The distribution day was May 2 In terms of the tree seedlings, this timing was perfect the nursery was able to harvest the trees to meet the deadline, and the majority of the trees were still dormant (i.e., most hardwood species were not leafing out), which is optimal for handling and transportation. 2 Page 54 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... A joint pickup location for Midland and Penetanguishene residents was used, with the idea that the pickup location would alternate between the two municipalities each year; Oro Medonte, Tiny, and Tay each used a facility in their own municipality to reduce travel time for residents (Table 2). On distribution day, participants were provided with a Tree Planting Tips sheet (Appendix C). Expenses Compared to Revenue The main expenses SSEA incurred for the 2009 project were staff time (processing seedling orders and project coordination), tree seedlings, mileage /vehicle costs, printing expenses, and materials (i.e., tree bags for packaging individual orders); sources of revenue included NSS funding, and proceeds from tree sales (Table 3). In 2009, the revenue generated from tree sales and partner funding was sufficient to cover the cost of trees as well as all of the project expenses (Table 3). Conclusions and Recommendations The pilot project in 2007 and expanded programs in 2008 and 2009 confirm that there continues to be a large demand by local residents for a native tree distribution program. In 2009, demand for seedlings continued for weeks after the order deadline, and many participants in all municipalities expressed an interest in purchasing trees again in 2010. This is a popular program that encourages private landowners to become involved in tree planting, improving environmental health at the local scale and beyond. Consequently, it is recommended that the program be offered again in 2010. The preliminary tree seedling order should be placed as early as possible, and no later than August 2009 in preparation for the 2010 Tree Distribution Program. The provincial government's 50 Million Tree Program (large -scale tree planting) has increased demand for seedlings from nurseries. Longer time frames would be beneficial for dissemination of promotional materials and providing residents with ample time to consider participating in the program. Municipalities have varied deadlines for tax bills and other municipal mailings, and longer time -frames would allow for a variety of promotion options to be utilized. A large bulk tree seedling order requires a considerable amount of vehicle space to transport. Bare -root seedlings arc fragile and need to be handled carefully. Truck and trailer combinations or larger capacity trucks would reduce the number of vehicles required to pickup the bulk seedling order. If possible, depending on the size and type of vehicles the municipalities can send, SSEA will alternate the municipalities requested to assist with tree seedling pickup each year. Municipal staff and/or representatives assisting with seedling sorting and distribution worked well, providing a more visible partnership to the program, and helping to keep implementation costs low. Recommendation #1: Continue the tree distribution program in 2010. Recommendation #2: Follow the suggested schedule of activities and responsibilities outlined in Appendix D. 3 Page 55 of 146 1 Tree ect tM ay 2009) or the 1 Total Table 1: Trees Distributed 1 e Distribution PT01 Q tity penetanguishene ,1,950 pTO- Mcdon a 310 0 3, 30 1 :STY— 134 16 3�3g0 894 380 21d 2g0 220 520 10 '1'70 340 1,4 20 50 910 50 8 0 60 150 1 9 0 140 1 50 140__ 310 210 1 164 40 1 �0 10 650 60 144 24 6 j 0 124 9._--- 10 10 290 100 6 830 X1,0 40 164 �p 80 Scientific Nate pines strabu picea gtacrca T h u accide Com mon Name White Pine white S puce White Cedar Red ha Balsam Fir rercus ru Re d Oak- __Ater saccharinum Prunus seraii Che Silver Male petulc! pa pyri era Wh Bir lento o whit1 b e Viburnum TOES be BER OF Nana TpTALNUM M M idland/ u ishenP \iY Table 2. 2.009 Distribution Details ution Loca istrtb ot garage, o f Midland Parks DeP Street, Midland T b� Fourth S ard T ownship w North, O0_- 4 ,56L Township Roads Garage, T owns t V ietoria Harbour 4 Street Com plex, T Roa 224 Concession 9 East, Tin Tay Tiny 4 �n Day o Distribut Eic 2, 2009 9 0 a.m to 1:00 p.m. lAay 2, 2 009 00 p.m. May a. m. 12 May 2 2409 9 a.m. to 1:00 May 2 2009 9:00 a.m.to 1:00 .m. .m� Table 3: Tree Distribution Project Expenses Compared to Revenue (2009) SSEA Expenses Staff time MileageNehicles Translation costs Printing costs Trees (from nursery, incl. extra/contingency trees) Materials (tree bags) Accounting expense* Total SSEA Expenses SSEA Revenue 2008 surplus NSS funding Tree sales Total SSEA Revenue REVENUE MINUS EXPENSES Note: GST is not included in the above expenses or revenues estimate of accounting expense 5 $5,247.50 $160.00 $0.00 $25.83 $9,258.29 $378.00 $90.00 $15,159.62 $2,334.92 $2,250.00 $12,231.43 $16,816.35 $1,656.73 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species generally, seedlings are 1 to 4 years old, and approximately 18 to 60 cm (7 to 24 in height with a stem diameter of 1/2 cm (1/4 To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(u�town.midland.on.ca APPENDIX A 2009 Tree Seedling Distribution Program Severn Sound Environmental Association, the North Simcoe Private Land Stewardship Network and the Town of Midland are working together to provide residents with reasonably priced, native tree seedlings for plantain early spring 2009. Species White Pine White Spruce White Cedar Balsam Fir Red Oak Silver Maple Black Cherry White Birch Nannyberry Price per bundle (includes tax) $10.00 $10.00 $10.00 $16.00 817.00 $11.00 $17.00 $17.00 $19.00 The deadline for ordering trees is Friday. February 27 2009. Orders received after this date will not be accepted. A limited number of trees are available order early to avoid disappointment. Seedling orders must be placed by phone or email to allow Severn Sound Environmental Association staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (below) for instructions before placing your order. Payment is due by Friday. Mch 6 th 2009. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00 and no refunds on orders cancelled after February 27 2009. Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be in late April or early May 2009. Receipts and pick- up instructions will be mailed in late March 2009. blur receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trces.htm el,n So ��'�ental p s North Vi,n 'ot Private Laird Ste t,i V, nrr. t Page 58 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... L'Association environnementale du bras Severn, le reseau d'intendance North Simcoe Private Land Stewardship Network et la ville de Penetanguishene travaillent en collaboration pour fournir aux residents des semis d'arbres indigenes a prix abordable aux fins de semence en debut de printemps 2009. Especes Prix par groupe La liste des especes d'arbres ou d'arbuste figure ci- contre pour les proprietaires de terrain interesses a acheter eta planter des semis. Ces semis, vendus en groupes de dix, sont a racine nue (et non en pot). L'age et la taille des semis varie selon 1'espece en general les semis ont entre un a quatre ans et mesurent environ 18 a 60 cm (7 a 24 po) en hauteur alors que le diametre du tronc est de 0,5 cm (1/2 po). Programme de distribution d'arbres 2009 La date limite pour commander les arbres est le vendredi 27 fevrier 2009. Nous ne traitons aucune commande revue apres cette date. Le nombre d'arbres est limite commandez tot pour eviter d'etre degu. Placez votre commande oar telephone ou courrier electroniaue pour permettre au personnel de 1'Association environnementale du bras Severn de verifier la disponibilite des stocks et de confirmer le montant a payer. Le paiement est a remettre au plus tard le vendredi 6 mars 2009. Toute commande d'arbre dont le paiement n'a pas ete recu avant cette date ne sera pas traitee. Nous offrons deux choix de paiement cheque personnel ou mandat poste (libelle au nom de Severn Sound Environmental Association). Nous n'acceptons PAS les cheques postdates. Nota Les commandes de mains de 40 ne sont pas remboursables, aucun remboursement de commandes annulees apres le 27 fevrier 2009. Pour commander des arbres, appeler ou expedier un courriel a Michelle Hudolin, Association environnementale du bras Severn Telephone 705 527 -5166 poste 202 Courriel mhudolin(a)town.midland.on.ca Vous pourrez passer prendre votre commande d'arbres vers la fm avril, debut mai 2009. Veuillez adresser toute correspondance ou communication au programme en anglais. Les requs et directives pour la cueillette des commandes seront expedies par la poste en mars 2009. Vous devez avoir votre regu en main comme preuve d'achat le jour oii vous passerez prendre votre commande. Pour de plus amples renseignements, y compris les lignes directrices sur la preparation du terrain et les choix d'especes, visitez www.sevcrnsound.ca /trees.htm (en anglais). Ora So d>' -ental Pg (taxe comprise) Pin Blanc 10 Epinette blanche 10 Cedre blanc 10 Sapin baumier 16 Chene rouge 17 Erable argente 11 Cerisier tardif 17 Bouleau a papier 17 Viorne lentago 19 Expedier le paiement a Severn Sound Environmental Association Programme de distribution d'arbres 67 Fourth Street Midland (Ontario) L4R 3S9 J'�inu hfp l_!irr:rA North Sinicot Prime Land Page 59 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... 2009 Tree Seedling Distribution Program Severn Sound Environmental Association, the North Simcoe Private Land Stewardship Network and the Town of Penetanguishene are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2009. Species Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species generally, seedlings are 1 to 4 years old, and approximately 18 to 60 cm (7 to 24 in height with a stem diameter of 'A cm (1/4 The deadline for ordering trees is Friday. February 27 2009. Orders received after this date will not be accepted. A limited number of trees are available order early to avoid disappointment. Seedling orders must be placed by nhone or email to allow Severn Sound Environmental Association staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.severnsound.ca trees.htm) for instructions before placing your order. Payment is due by Friday. March 6 2009. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after February 27` 2009. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin( town.midland.on.ca The pick -up day for tree orders will be in late April or early May 2009. Receipts and pick- up instructions will be mailed in late March 2009. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm c s.11 So il .o White Pine White Spruce White Cedar Balsam Fir Red Oak Silver Maple Black Cherry White Birch Nannyberry Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 Price per bundle (includes tax) $10.00 $10.00 $10.00 $16.00 $17.00 $11.00 $17.00 $17.00 $19.00 North Sionve Private Land Stt�+u�<1 <fiip er∎tw Page 60 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... 2009 Tree Seedling Distribution Program Severn Sound Environmental Association, the North Simcoe Private Network and the Township of Oro Medonte are working together to reasonably priced, native tree seedlings for planting in early spring 2 Species Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species generally, seedlings are 1 to 4 years old, and approximately 18 to 60 cm (7 to 24 in height with a stem diameter of 'A cm (1/4 Land Stewardship provide residents with 009. Price per bundle (includes tax) $10.00 $10.00 $10.00 $16.00 $17.00 $11.00 $17.00 $17.00 $19.00 The deadline for ordering trees is Friday. February 27 2009. Orders received after this date will not be accepted. A limited number of trees are available order early to avoid disappointment. Seedling orders must be nlaced by nhone or email to allow Severn Sound Environmental Association staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (below) for instructions before placing your order. Payment is due by Friday. March 6 2009. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00 and no refunds on orders cancelled after February 27 2009. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin cr town.midland.on.ca White Pine White Spruce White Cedar Balsam Fir Red Oak Silver Maple Black Cherry White Birch Nannyberry Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be in late April or early May 2009. Receipts and pick- up instructions will be mailed in late March 2009. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm :'Forth Siincoe Private Land 5r�'tio °riiip Vc rw,o k Page 61 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... 2009 Tree Seedling Distribution Program Severn Sound Environmental Association, the North Simcoe Private Land Stewardship Network and the Township of Tay are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2009. Species Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species generally, seedlings are 1 to 4 years old, and approximately 18 to 60 cm (7 to 24 in height with a stem diameter of'/ cm (1/4 To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(evtown.midland.on.ca 4 ern 0 White Pine White Spruce White Cedar Balsam Fir Red Oak Silver Maple Black Cherry White Birch Nannybcrry Price per bundle (includes tax) $10.00 $10.00 $10.00 $16.00 $17.00 $11.00 $17.00 $17.00 $19.00 The deadline for ordering trees is Friday. February 27 2009. Orders received after this date will not be accepted. A limited number of trees are available order early to avoid disappointment. Seedling orders must be placed by phone or email to allow Severn Sound Environmental Association staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site www.sevemsound.ca /trees.htm)for instructions before placing your order. Payment is due by Friday. March 6 2009. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after February 27 2009. Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be in late April or early May 2009. Receipts and pick- up instructions will be mailed in late March 2009. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm North Skive Private Land Sli'r trr4l:irrl' A'e ?+rork Page 62 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... 2009 Tree Seedling Distribution Program Severn Sound Environmental Association, the North Simcoe Private Land Stewardship Network and the Township of Tiny are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2009. Species Price per bundle Tree /shrub seedling species and prices are (includes tax) listed for landowners interested in White Pine $10.00 purchasing and planting trees. Seedlings White Spruce $10.00 are bare root plants (i.e., not potted stock) White Cedar $10.00 and are being sold in bundles of 10. The Balsam Fir $16.00 age and size of seedlings varies by Red Oak $17.00 species generally, seedlings are 1 to 4 Silver Maple $11.00 years old, and approximately 18 to 60 cm Black Cheny $17.00 (7 to 24 in height with a stem diameter White Birch $17.00 of cm (1/4 Nannyberry $19.00 The deadline for ordering trees is Friday. February 27` 2009. Orders received after this date will not be accepted. A limited number of trees are available order early to avoid disappointment. Seedling orders must be placed by phone or email to allow Severn Sound Environmental Association staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.scvcrnsound.ca /trees.htm) for instructions before placing your order. Payment is due by Friday. March 6 2009. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after February 27` 2009. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolinatown.midland.on.ca The pick -up day for tree orders will be in late April or early May 2009. Receipts and pick- up instructions will be mailed in late March 2009. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 N'anh Si,neoe Private Land Srcn u�t1�f+7(r ti's -ru.er Page 63 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... 1 inhSiorne arc!mini tat General Information Frequently Asked Oucstions Species Selection Guide Site Preparation Information Tree Plantine Tips APPENDIX B 2009 Tree Seedling Distribution Program General Information Severn Sound Environmental Association, the North Simcoe Private Land Stewardship Network, the Townships of Tay, Tiny and Oro Medonte, and the Towns of Penetanguishene and Midland are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2009. The deadline for ordering trees is Friday., February 27 2009. Orders received after this date will not be accepted. A limited number of trees are available order early to avoid disappointment. Seedling orders must be placed by Phone or email to allow us to verify that the stock will be available and to confirm the total cost of your order. Before ordering by email, please click here for instructions incomplete orders will not be processed. When you place your order, we require the following information: Your municipality R Your First and Last Name Your Daytime Phone Number Your Home Phone Number Your Email Address (if applicable) Your Home Mailing Address (where your receipt will be sent) And the number of bundles of each species you would like to order (trees are sold in bundles of 10). To place an order contact: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolinatown.niidland.on.ca Page 64 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Frequently Asked Questions Who can participate in the 2009 Tree Seedling Distribution Program? How much do the seedlings cost? What does "bare- root" mean? How big will the tree seedlings be? Where can I learn More about selecting species suitable for my property? When is the deadline for ordering trees? flow do I place an order for tree seedlings? How do 1 pay for my tree seedling order? What should 1 do topreparc for tree planting? Where can I find details about the pick -up date. times and location? How will env tree seedling order be packaged on pick -up dav? How should I transport my seedlings home from the nick -up location? How do I handle, plant, and care for the seedlings? flow lone will it take me to plant my trees? Should 1 fertilize my tree seedlings? Who can participate in the 2009 Tree Se :_dlin i`tt °i 1 Itt Pt'o<g i111 o' The 2009 Tree Seedling Distribution Program is open to residents of the following municipalities: Tay Tiny Penetanguishene Midland Oro Medonte Residents of other North Simcoe municipalities can purchase seedlings through the program, however these residents will be required to pick up their trees at a designated location in one of the municipalities listed above. I much do the seedlings cost? For the 2009 Tree Distribution Program, all species are being sold in bundles of 10 seedlings. The price per bundle varies by species; all applicable taxes are included. 2009 Price t is Species Price per bundle Seedling Age (includes tax) (years) White Pine $10.00 White Spruce $10.00 White Ccdar $10.00 Balsam Fir $16.00 Red Oak $17.00 Silver Maple $11.00 Black Cherry $17.00 White Birch $17.00 Nannyberry $19.00 4 3 4 4 2 2 3 Approximate Height [stem diameter is approximately 1/2 cm (1/4 ")l 20 -40 cm (8 -16 18 -40 cm (7 -16 20 -40 cm (8 -16 18 -35 cm (7 -14 25 -60 cm (10 -24 25 -40 cm (10 -16 25 -40 cm (10 -16 25 -45 cm (10 -18 25 -60 cm (10 -24 Page 65 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... What does "bare- root" mean? Bare -root plant material is sold with the roots exposed and bare of soil (i.e., seedlings are not potted). The stock is grown in fields, and is harvested in early spring when the plant is dormant. Bare -root stock is perishable, and must be handled carefully and planted as soon as possible. Buying bare -root stock is considerably cheaper than purchasing container -grown plants. How big will the tree seedlings be? In general, seedlings are 1 to 4 year -old bare -root plants (i.e. not potted). Seedlings are approximately 15 to 60 cm (6 to 24 in height, and ''A cm (1/4 in stem diameter. The age and size of seedlings varies by species (see our 2009 price list). For the 2009 Tree Distribution Program, all species are being sold in bundles of 10 seedlings. Bundles of pine, spruce, cedar and fir will appear larger than hardwood trees and shrubs because the evergreen seedlings have needles, making the bundles bushier. White Spruce (10 seedlings) Red Oak (10 seedlings) Where can 1 learn more about selecting species suitable for my property? For more information on species characteristics, see our Species Selection Guide. When is the deadline for ordering trees? The deadline for ordering trees is Friday. February 27th. 2009. Orders received after this date will NOT be accepted. A limited number of trees are available, and we usually sell out of many species order early to avoid disappointment. Page 66 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... a an order for tree seedfinon s Seedling orders must be placed by phone or email to allow us to verify that the stock will be available, and to confirm the total cost of your order. When you place your order, we reauire the followins information: Your municipality Your First and Last Name Your Daytime Phone Number Your Home Phone Number Your Email Address (if applicable) Your Mailing Address (where your receipt will be sent) And the number of bundles of each species you would like to order (trees are sold in bundles of 10). To place an order contact: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(aftown.midland.on.ca Instructions for Orderina by Email Ensure all required information is included (see list above). Incomplete orders will not be processed. You will receive an email indicating if the stock you requested is available, and confirmation of your payment amount. If you do not receive a response acknowledging your email within one week, assume we did not receive your message and contact our office by telephone (705 527 5166). NOTE: Incoming messages from addresses using web -based email (Hotmail, Yahoo, etc.) are usually blocked by our system's firewall. 1 prnt, for ttt tr e seedling order? Payment is due by Friday, March 6th, 2009. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Sony, we do not accept credit card payments. There are no refunds on orders less than $40.00 and no refunds on orders cancelled after February 27th, 2009. Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 Page 67 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... ''hat should it do to prepare for tree piandng? For more information on preparing for tree planting, read the information on Site Preparation. Tree seedlings are perishable, and must be handled carefully and planted as soon as possible, ideally the same day they are picked up. Where ran l find details about the pick date, times and location? The pick -up day for tree orders will be in late April or early May 2009. The pick -up date and location varies by municipality. Receipts and pick -up instructions will be mailed in late March 2009, when the details are finalized. Receipts will be required as proof of purchase on the pick -up date. If you are unable to pick up your seedlings, you are required to make arrangements to have someone pick up your order on your behalf (send your receipt with them). We do not have the appropriate facilities available to store or distribute seedlings after the pick -up day. How will my 3 riiirtg order be packageri on pick °k dlay Individual orders of tree /shrub seedlings will be packaged in tree bags. Tree bags are large paper bags with a plastic liner, similar in size to a large curbside garbage bag. Depending on the type and size of the trees and the quantity of trees in the order, more than one tree bag may be required. Generally, one tree bag will hold approximately 200 -300 trees, therefore only large orders will require more than one bag. 1 1trw should 1 transport my seedlings hose it from the pick u.p location? A trailer is not generally needed for picking up seedlings. Tree orders containing several hundred trees and /or a large proportion of evergreen seedlings will be bulkier than small orders of hardwood/shrub seedlings. Large orders may require a pick -up truck, but many smaller orders will fit in a van or in the trunk of a car. It is important to handle seedlings gently, and keep the seedlings cool and well ventilated at all times. Travel time should be minimized to prevent the seedlings from overheating in your vehicle, so plan to take your seedlings directly home once you pick them up. low do 1 handle, plant, and rare rot- the seedlings? Tree seedlings are perishable, and must be handled carefully and planted as soon as possible, ideally the same day they are picked up. For more infoiniation on handling, planting and caring for seedlings, read our Tree Plantinn Tins and Careful Handling. of Nursery Stock. How o plant my trees? Tree seedlings should ideally be planted the same day they are picked up. Inexperienced tree planters should plan on planting approximately 400 trees per person in an eight -hour day. Experienced tree planters will usually plant 1000 trees or more per person in a day. Page 68 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Should 1 fertilize my tree seedling If the right tree was selected for the planting site, fertilizer should not be needed to produce healthy trees. Be aware that fertilizer can harm tree seedlings if used improperly: Never add fertilizer to the hole before planting seedlings fertilizer can damage the delicate roots. Too much nitrogen causes above ground seedling growth at the expense of root development. To help your seedlings grow, keep the area around the tree free from grass or weeds that will compete for moisture and nutrients, and water the seedlings during dry periods for the first few years. Species 1 Site Suitability Evergreen Trees easier to establish and maintain White Pine Average to moist, well- drained sands or (Pinus strobus) clay /loam soils. Avoid extremely dry or exposed sites. Average to moist sands, sandy loams, clay loams or well- drained clay soils. Avoid very dry or very wet sites. Will tolerate a wide range of soils, from moderately dry to very moist conditions. Avoid very dry sites. Will tolerate a wide range of soils, but Used as a Christmas tree. Will tolerate some requires moist soils. shade. equire more protection in seedling stages from extreme weather animals (mice, rabbits deer) Rich, well drained sandy loams and loams. Provides food and cover for wildlife. Requires Avoid planting in heavy clays or on wet full sunlight. sites. Most deep soils including silts or clays found along watercourses. White Spruce (Picea glauca) White Cedar (Thuja occidentalis) Balsam Fir (Abies balsamea) Deciduous Trees Red Oak (Quercus rubra) Silver Maple (Ater saccharinum) Black Cherry (Prunus serotina) White Birch (Betula papyri(era) Shrubs Nannyberry (Viburnum lentago) 2009 Tree Distribution Species Selection Guide Rich, well drained sandy loams and loams. Fresh to moist sands, sandy loams and moderately drained soils. 1 Species Characteristics /Uses Used primarily for reforestation. Will tolerate some shade. Used for reforestation, shclterbelts and windbreaks. Will tolerate some shade. Used for windbreaks. Will tolerate some shade. Used for restoration projects along watercourses. Fast growing. Will tolerate some shade. Do not plant near or on septic beds. Requires full sunlight. Requires full sunlight. Fast growing. Moist to very moist soils. Often grows near Commonly planted to attract birds and other wetland areas. wildlife. Will tolerate some shade. Page 69 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Site Preparation Information A variety of fact sheets about trees and tree planting are available from the LandOwner Resource Centre: Planning for Tree Planting httu /www.lrconlinc.com/Extension Notes Enczlish/odf /olne tr nlnt.ndf Species Information White Pine: htto /www.1rconline.com/Extension Notes Enelishindf /wht nn.ndf Eastern White Cedar: httn:l /www.lrconline.com /Extension Notes Enelish /ndf/cdr.ndf Red Oak: hnn /www.lrconline.com/Extension Notes English /ndf /rd oak.udf White Spruce: httn /www.lrconline.comfExtension Notes English/odf/wht sorce.odf Preparing a Site for Tree Planting httu: /www.lrconline.com/ Extension. Notes English /odf /clrne.odf Careful Handling of Nursery Stock httn: /www.lrconline.com /Extension Notes English /odf /crflhnd.odf The complete list of Forestry Extension Notes httn: /www.lrconlinc.com /Extension Notes English /forestry /for indexhtml Page 70 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... Tree Seedling Distribution Project Tree Planting Tips 4 Handle trees with care, and plant as soon as possible, keeping roots moist until planted. Handle seedlings by the base of the stem, taking care not to bruise the bark. Plant the tree in a hole large enough to accommodate the roots spread out in a natural position. Do not bunch, spiral, double -over or bend roots. Do not bury live branches or foliage, or leave any roots exposed to air. Cover roots with soil and tamp soil firmly to remove air pockets. Spacing: trees should generally be planted 2 -3 m (6 -10') apart. At the time of planting, only prune broken or damaged branches or roots. For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if possible. Keep the area around the tree free from grass or weeds that compete for moisture. Fertilizer is not needed for newly planted trees. Page 71 of 146 Agenda Item 6c) Correspondence dated August 13, 2009 from Keith Sherman, Coo... North Simcoe Stewardship APPENDIX C Tree Distribution Project Tree Planting Tips Fertilizer is not needed for newly planted trees. lilidle trees with care, and plant as soon as possible, keeping roots moist until planted. ldidle seedlings by the base of the stem, taking care not to bruise the bark. Plant the tree in a hole large enough to accommodate the roots spread out in a natural position. Do not bunch, spiral, double -over or bend roots. 4- Do not bury live branches or foliage, or leave any roots exposed to air. 4 Cover roots with soil and tamp soil firmly to remove air pockets. Spacing:trees should generally be planted 2 -3n (6 -10') apart. At the time of planting, only prune broken or damaged branches or roots. For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if possible. &p the area around the tree free from grass or weeds that compete for moisture. Page 72 of 146 (V) 4' 1jcrorzti an d formaliz 'ate an project, 2009 aybut p articipat e Aug .emote m nets to p exxmne mumca pahties l p att of each trees) Oct. ions cont estimate num ber of seedl Oct. 20 responsibilities and ursery ine p rice s aide) 2 preliminary ordex ton determ X009 e Oct. Submit prelim ecieS t° be offered Hers (modify -formats) deliver Select tree/shrub promotional romo sp aide for landowners a do tiers 2 form species select g` materials (electron °du °e sp X009 version) to Develop prom° nnu 7 a aiCA alities o rders (m m edia, o dify etc) 20 oduc ;ogtax ea r et fox icipal offcs oduce (wd s rove and com pile tree plus extra and cTS orders p Receive tre oxd our payment for total from s etc) pxocess p �ery (based-on treebag Finalize ordex lies n J tion (e.g' or so xtingldi stribu plaes f F nalaze list butao order fey lan down l an e as s ReSpo nsibil'tt ies le of ActivitieS "espony�u Schedule seat municipalities S ug gested Tree D 2 Appendix SSEA NSS for 2010 Aug. 2009 purchase sup location(s) �xrty May) Establish distribution .date (late Apr °r a xi s s i to receipts f or instructions to and distributi 20 C,enexa ick- p Solicit co and p sorti (modify 2009 g" a�,f 2010 vo lunteer s wners (cn pp X 014 co ordinat e ,sheet for lan s for trees Solicit tree p lanting tips d times Apt.le 1vla ace or delivery date(s) an star s preadsh eet Apr.leaxly MaY Prod pi up aid ma delivery labels a ace, tables) ex oxdets May 2010 Coordinate r cant tree facilities (i.e. p space, individual Lando` rl Apr ./early G and ?tint sortlp reptile sortrn� nursery i Jul. 2010 tr older from Jun. pick up l orders at distribution pistribute tree ord �pro�ect Produce a report on the results of 6 SSEA SSEA 2009 SSE'---- Oct.2 S SEA Oct. 2009 2010 Oct. 9 to Jan. X 10 2009 to Feb. Oct. cb. 2010 Feb. 2010 Mat. 20 Mar. 201 M Apr 2010 Mar. 20 Mar. SSEA ASS, municipalities SSEA \SSEA SSEA man tiac palities a tees ��SS, munic i p alities unic� SSEE''�� SSEA munic i p alities mun icipalitie s run cipalities SSEA SSEA u-- �SEA_ SSEA au an cc t ali municipalities, SS EA, NSS, volunteextities> Agenda Item 6d) Correspondence dated July 17, 2009 from Cynthia Hands, re: P... 6 4 /4- L ler) JUL 7 2009 01-30- MEDONTE rrANNSHIP /2/ Page 74 of 146 r`�ne15 Agenda Item 6e) Lake Simcoe Region Conservation Authority, Invitation to the... Laf Simcoe Region Conservation Authority INVITA TION Lake Simcoe Region Conservation Authority Watershed Excellence Showcase Page 76 of 146 Agenda Item 6e) Lake Simcoe Region Conservation Authority, Invitation to the... Lake Simcoe and its watershed are receiving international, national, provincial and local attention. The LSRCA is proud of its partnerships at all these levels. Showcasing these partnerships provides an opportunity to stay informed, in a visual way, about the great work that is being done in our watershed. We understand you can't get out to experience all of these important projects first -hand, so we'll bring them to you through video and dynamic presentations. Mayor Hughes and Council and the LSRCA are proud to invite you to attend. Date: Wednesday, September 30th, 2009 Location: Township of Oro Medonte Council Chambers Time: 1:00 -2:00 p.m. Light lunch Meet Mingle 2:00 -3:00 p.m. presentation of the Watershed Excellence Showcase Please RSVP by September 14th, 2009 to Diane Humeniuk E -mail: humeniuk @rogers.com Page 77 of 146 Agenda Item 7a) Mayor H.S. Hughes, correspondence received August 13, 2009 f... LEST WE FORGET ANNUAL MEMORIAL SERVICE at the SOLDIER'S MONUMENT WAVERLEY SUNDAY SEPTEMBER 13, 2009 2:30 P.M. The Waverley community holds a service every year to honour those who gave their lives that we might live in freedom. The monument represents those servicemen from the former townships of Tiny, Tay, Flos and Medonte. Please plan to attend this service to honour those who gave their lives. For further information please contact: Bonnie Reynolds 8420 Hwy 93 Midland L4R 4K4 526 -2306 (home) 526 -4216 (work) Page 78 of 146 Agenda Item 7b) Mayor H.S. Hughes, correspondence dated August 13, 2009 from... Legal Legislative Services To: Clerks of Rural and Northern Municipalities in the Province of Ontario August 13, 2009 Sent via email Re: Support of Moratorium Call by Ontario Medical Association to Halt Major Health Care Restructuring Decisions The Municipal Council of the Town of Fort Erie at its meeting of August 10, 2009, passed the following resolution regarding the above matter: WHEREAS in April 2009, Hearth Minister David Caplan announced the establishment of the Rural and Northern Health Care Panel and his commitment "to examining these issues and providing a Provincial Framework to support rural communities," and WHEREAS as part of the first stage, the Rural and Northern Health Care Panel will collate and review the current activities underway across the Province; it will provide recommendations to identify unique needs: it will co- ordinate metrics and targets to be achieved through strategic investments; and it will examine the existing programs and services targeted to northern and rural Ontario, and WHEREAS in July 2009 the members appointed to the Panel were announced and they will recommend steps the Province can take to improve access to health care in rural and northern communities including identifying rural Ontario's unique health care challenges, such as increased travel time required to access health care facilities, recruiting and retaining qualified health care professionals, and providing timely emergency services to remote locations, and WHEREAS the Ontario Medical Association recently called upon the Provincial Government to place a moratorium on major health care restructuring decisions until the Rural and Northern Health Care Panel reports its findings and makes recommendations, and WHEREAS it is deemed expedient to support the Ontario Medical Association in its moratorium efforts; NOW THEREFORE be it resolved by the Municipal Council of the Town of Fort Erie that it hereby petitions the Province of Ontario to act according to the call for a moratorium by the Ontario Medical Association to stop all major health care restructuring decisions until the Rural and Northern Health Care Panel reports its findings and recommendations, and order the LHIN's and hospitals in rural and northern communities to put a hold on major restructuring of health care services, and further THAT the Minister of Health take special notice and immediately halt the conversion of the Emergency Department at Douglas Memorial Hospital to an Urgent Care Centre scheduled for September 27, 2009 and reverse the action taken at Port Colborne General Hospital pending the outcome of the Panel's report and development of the expected action plan, and further Our Focus: Your Future Mailing Address: The Corporation of the Town of Fort Erie Municipal Centre, 1 Municipal Centre Drive Fort Erie, Ontario, Canada L2A 2S6 Office Hours: 8:30 a.m. to 5:00 p.m- Tel: (905) 871 -1600 Fax: (905) 871-4022 Web -Site: www.forterie.on.ca Page 79 of 146 Agenda Item 7b) Mayor H.S. Hughes, correspondence dated August 13, 2009 from... Clerks of Rural and Northern Area Municipalities in the Province of Ontario Page two THAT the Region of Niagara, Area Municipalities and the Town's health care partners be requested to support this action, and further THAT the appropriate persons be so notified accordingly. This issue continues to grow and become more critical for rural and northern municipalities and its subsequent impact on urban centre hospitals. Patients and health care professionals are deeply affected by recent health care restructuring decisions and all of the implications that continue to surface. Your support is important to our collective efforts to ensure quality and timely health care in Ontario. Kindly provide notice of the action taken by your Council directly to the Premier and Minister of Health, the Ontario Medical Association and the undersigned. Thanking you for your assistance. Yours very ul Carolyn J. Kett, A.M.C.I Town Clerk CJK:dlk c.c. The Honourable Dalton McGuinty, Premier of Ontario Fax: 1 -416- 326 -1571 The Honourable David Caplan, Minister of Health and Long Term Care Fax: 1- 416 -494 -9937 Dr. Suzanne Strasberg, OMA. President Fax: 1- 416 -340 -2864 Peter Partington, Regional Chair Via email Mayors of Area Municipalities Via email Kim Craitor, MPP Fax: 1- 416 -325 -0818 Tim Hudak, MPP and PC Leader Candidate Fax: 1 -416- 325 -0998 Peter Kormos, MPP Fax: 1 -905- 732 -9782 Dr. David Henry, o/b Fort Erie Doctors Fax: 905 871 -1221 Dr. Ray Dawes Via email: ravdawesadawes.ca John T. Teal, Co Chair, Mayor's Task Force NHS Improvement Plan Via email: iohntteahHhellnet.ca Wayne 1 Redekop, Co- Chair, Mayor's Task Force NHS Improvement Plan Via email: whnabellnet.ca Betty-Lou Souter, Chair, NHS Fax: 905 -323 -3800 Juanita Gledhill, Chair, LHIN Fax: 1 -905 -945 -1992 Sue Selzer Via email isalzerincoeeco.ca Joy Russell, Via email: ibarton522tcoeeco.ca Pat Schofield Via email: scholfreldnatiivahoo com 1-I. Schlange, Chief Administrative Officer R. Wilson, GM, CODC Rick VanSickle, City Editor, St. Catharines Standard Fax: 905- 684 -6032 Joe Wallace, City Editor, Niagara Falls Review Fax: 905- 356 -0785 Joe Barkovich, City Editor, Welland Tribune Fax: 1- 905 -732 -3660 Chris Dube, The Times Fax: 905- 871 -5243 Page 80 of 146 Agenda Item 7c) Mayor H.S. Hughes, correspondence dated August 7, 2009 from August 7, 2009 Mayor Harry Hughes The Township of Oro Medonte, P.O. Box 100 148 Line 7 South Oro, ON COL 2X0 Dear Mayor Hughes, RE: Invitation to Attend S.C.A.P.D.'s ANNUAL GENERAL MEETING September 22, 2009 On behalf of the Board of Directors of the Simcoe County Association for the Physically Disabled, I would like to take this opportunity to invite you to attend our Annual General Meeting scheduled to be held on Tuesday, September 22 2009 at the Hawk Ridge Golf Country Club, 1151 Hurlwood Lane, Orillia. The AGM is preceded by a variety of workshops throughout the day for individuals involved with the municipal Accessibility Advisory Committees across Simcoe County and area, and individuals with physical disabilities, their families and friends as described in the attached brochure. A dinner, that requires pre- registration, will take place from 5:30 p.m. to 6:25 p.m. at the cost of Members $10.00 and Non Members $15.00. The Business Meeting is scheduled to commence at 6:30 p.m. followed by a Guest Speaker representing Ontario Professional Planners Institute presenting "Call to Action" Planning for Age Friendly Communities. Please come and join us for the day, or any part of it, as we celebrate the 32 year our Association has been providing services and support to individuals with physical disabilities to live dignified, productive and independent lives throughout Simcoe County. We would appreciate hearing from you by Tuesday, September 8 2009 as to whether you, or your representative, will be able to accept our invitation, and if you would like to say a few words at our business meeting. Please call Nicola Charity at 737 -3263 Ext 232 or E -mail ncharitv(ascaod.on.ca to confirm your attendance. Sincerely, r M Dan McGale Executive Director Enclosure 1102 -44 Cedar Pointe Drive Barrie, ON L4N 5R7 G °A y. liinlii„ Peikl8 Doors "United Way Member Agency" Imagine Ethical Code Canada The Simcoe County Association for the Physically Disabled Tel: (705) 737 -3263 scapd @scapd.on.ca Fax: (705) 737 -1874 www.scapd.on.ca Page 81 of 146 Tuesday, September 22, 2009 Schedule of Events 1:30 5:00 pm Al Meeting "Simcoe County Accessibility Network Meeting (SCAN)" Cost: $25.00 2:00 3:00 pm B1 Session "The Gift of Support" 3:00 3:30 pm Network Break 3:30 4:30 pm B2 Session "Accentuate the Positive" 5:30 pm Dinner (Cost: Members $10, Non Members $15) *pre registration is required 6:30 pm Annual General Meeting 7:30 pm "Call to Action" Planning for Age Friendly Communities PLEASE CALL: 737 -3263 Ext.232 or Email ncharitvCa scand.on.ca to confirm your attendance as space is limited. S.C.A.P.D. Annual General Meeting 2009 Tuesday, September 22, 2009 Join us! Hawk Ridge Golf Country Club 1151 Hurlwood Lane, Orillia, ON (705) 327-1610 LOCATION DIRECTIONS Northbound Directions Highway 11 North to Burnside Line (Exit 135) Turn left on West St. North /Burnside Line Turn left on Hurlwood Lane (across from Orillia Square Mall) Southbound Directions Highway 11 South to Burnside Line (Exit 135) Turn right on West St. North /Burnside Line Turn left on Hurlwood Lane (across from Orillia Square Mall) Detailed Map available at www.hawkridaeaolf.com Accessible Parking Available Near Main Entrance Support,. by l..ouaee P Ontario North Slmtoe Muskoka Local Health Integration Network nevea local d integration des services de sante de Slmc eNerd Muskoka Annual General Meeting 2009 G• A•A ca 9 c rill n W IN 1117 D001'129"'\ 1,� Tuesday, September 22, 2009 The Simcoe County Association for the Physically Disabled Simcoe County Accessibility Network Meeting (SCAN) Open to members of Accessibility Advisory Committees 1:30 5:00 pm Al Meeting Technological Advances and their effect on Accessibility in the Future Presenters: Vera Roberts Laurie MacArthur Adaptive Technology Resource Centre University of Toronto Accessibility Standards Update An update on what Standards have been enacted and proposed under the Accessibility for Ontarians with Disabilities Act. AAC Challenges Successes Highlights of some of the major accomplishments and challenges faced by municipal Accessibility Advisory Committees over the past year. The opportunity to explore joint strategies to assist all local Accessibility Advisory Committees. Open to the General Public 2:00 3:00 pm B1 Session "The Gift of Support and what it means to you." Do you sometimes wish you could share a problem with someone else; or utilize your gifts and experiences to help out someone else with an issue? Maybe you can learn more. Presenter: Sheila Casemore, Provincial Peer Support Manager, Canadian Paraplegic Association 3:30 4:30 pm B2 Session "Accentuate the Positive." It's never too late to exercise! Finding the right combination and frequency of movement and functional activities can be the key to accentuating your positives! Learn about how to reduce stress and strains to your joints and how to get the most out of what moves well. And don't forget about mental aerobics! Mental what? Come to this fun, information session to learn more! Presenter: Wendy Nieuwland, Occupational Therapist and Co -owner of Skill Builders Physiotherapy Rehabilitation Centre in Barrie Annual General Meeting Business Meeting 6:30 pm General Membership Meeting The Annual General Meeting will provide information on the activities of the Association during the past year, offer insights into our goals for the future, and cover the legal responsibilities of the corporation's By -laws. "Call to Action" Planning for Age Friendly Communities 7:30 pm Keynote Speaker Heather Sadler, Principal, Senior Planner with EcoVue Consulting Services Inc., representing Ontario Professional Planners Institute presenting their "Call to Action" Planning for Age Friendly Communities. Agenda Item 7d) Councillor Evans, re: Accessibility Advisory Committee Membe... August 7, 2009 Dwight Evans Accessibility Advisory Committee, Township of Oro Medonte Box 100, 148 Line 7 South Oro, ON LOL 2X0 Dear MC Member, RE: G• •d ..Inli fi Doors 8L Next SCAN Meeting S.C.A.P.D. Annual General Meeting September 22, 2009 The next meeting of the Simcoe County Accessibility Network is scheduled to take place from 1:30 pm to 5:00 p.m. on Tuesday, September 22 2009 at the Hawk Ridge Golf Country Club, 1151 Hurlwood Lane, Orillia. Based on the feedback received from the training survey, the meeting will include presentations on: Technological advances and their effect on Accessibility in the future; An update on the AODA Standards Development; Suggestions for joint strategies; and Challenges and successes of AAC's over the past year. Pre registration for this meeting is recommended as it is expected to be well attended, so register early and don't be disappointed. For further information on the presentations, please refer to the brochure accompanying this invitation. There will be a cost of $25.00 to participate in the SCAN meeting. If special accommodations are required, please make arrangements with your municipality to ensure these needs are met at the meeting. Attendant care services will be available throughout the day and evening. Also, on behalf of the Board of Directors of the Simcoe County Association for the Physically Disabled, I would like to take this opportunity to invite you to attend our Annual General Meeting which will follow the SCAN meeting. A dinner which is optional, but reauires ore registration, will take place from 5:30 p.m. to 6:25 p.m. at the cost of Members $10.00 and Non Members $15.00. The Business Meeting is scheduled to commence at 6:30 p.m. followed by a Guest Speaker representing Ontario Professional Planners Institute presenting their "Call to Action" Planning for Age Friendly Communities. Please come and join us for any part or all of this day celebrating the 32 year our Association has been providing services and support to promote the independence of individuals with physical disabilities throughout Simcoe County. Thank you for your commitment and interest in improving accessibility in Simcoe County and area. Please confirm whether a representative of your municipality will be attending our scheduled SCAN meeting and /or Annual General Meeting by calling Nicola Charity at 737 -3263 Ext 232 or E -mail ncharitv scaod.on.ca to confirm your attendance by Tuesday, September 8 2009. Sincerely, Dan McGale Executive Director Enclosure United Way Member Agency" 1102 -44 Cedar Pointe Drive Tel: (705) 737 -3263 Barrie, ON L4N 5R7 Fax: (705) 737 -1874 Imagin E thical Cade Canada The Simcoe County Association for the Physically Disabled scapd(ascapd.on.ca www. scapd.on.ca Page 84 of 146 Agenda Item 7f) Councillor Agnew, re: Food Procurement Policy. Committee of the Whole Meeting Minutes July 15, 2009 Motion No. CW090715 -27 C 04 d And that the Township of Oro Medonte forward this resolution to other municipalities within Simcoe County, including the County, and the cities of Barrie and Orillia, and to other municipalities in Ontario encouraging them to implement their own local food policies." Moved by Allison, Seconded by Agnew It is recommended that 1. The correspondence dated June 17, 2009 re: Local Food Policy OMEGA AG Committee; the correspondence dated April 22, 2009 re: Canadian Planners Call for Local and Sustainable Food Systems; and the eatrealeatlocal.ca clip be received. 2. And Whereas OMEGA, at its meeting of June 18, 2009, endorsed the following recommendation, through agenda item 7e), Sustainable Agricultural Working Group Update and Motion No. OMEGA 090618 -09: "That Oro Medonte Township commits to using local produce from local farmers at Township functions where food is served. In the first year, Oro Medonte Township commits to using a minimum of 10 per cent (by price), and increasing this by 5 per cent each subsequent year. This policy will apply to all events which the Township of Oro Medonte controls, and will be encouraged in other areas through education. And that the Township of Oro Medonte introduce a Zero Waste program which will implement features such as: 1. Reusable, recyclable or bio- degradable kitchenware, 2. Minimum 10% recycled paper products, 3. Elimination of plastic water bottles for water jugs and glasses, and 4. Elimination of polystyrene food ware. 5. Use of the green bin /composting and other programs designed to reduce waste into landfills. Now Therefore, Council endorses OMEGA's recommendation, in principle, to adopt the above -noted local food policy and zero waste program. Carried. Page 14 of 26 Page 85 of 146 Agenda Item 8b) Report No. FI 2009 -15, Paul Gravelle, Director of Finance /Tr... Report No. FI 2009 -015 Meeting Date: September 2, 2009 Roll RECOMMENDATION(S): Requires Action It is recommended that: 1. That Report No. FI 2009 -015 is received. 2. The accounts for the month of July 2009 totalling are received. BACKGROUND: Following is the statement of accounts for the month of July. Batch No. Date Cheque Registers: AC00548 AC00549 AC00550 AC00551 A000403 AC00552 AQ00404 Payroll: PR00398 PR00402 FINANCE Report No. 2009 -015 REPORT To: Committee of the Whole Subject: Statement of Accounts July 31, 2009 July 02, 2009 July 08, 2009 July 16, 2009 July 22, 2009 July 23, 2009 July 29, 2009 July 31, 2009 July 04, 2009 July 18, 2009 Township of Amount Proud Heritage, Exciting Future Prepared By: Janice MacDonald Motion R.M.S. File 293,941.23 231,836.33 110,511.98 398,400.42 100.00 645,728.11 50.00 120,690.60 126,249.79 For Information Only X 1,933,547.20 1,680,568.07 246,940.39 September 02, 2009 Page 1 of 2 Page 86 of 146 Agenda Item 8b) Report No. Fl 2009 -15, Paul Gravelle, Director of Finance /Tr... Credit Card Reaisters: AE00201 July 26, 2009 778.48 AE00202 July 26, 2009 15.38 AE00203 July 26, 2009 1,167.54 AE00204 July 26, 2009 275.71 AE00205 July 26, 2009 47.65 AE00206 July26, 2009 591.58 AE00207 July 26, 2009 2,559.91 AE00208 July 26, 2009 602.49 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of July are received. Respectfully submitted: Janice McDonald, Senior Revenue Clerk SMT Approval Comments: FINANCE Cc- C.A.O. Approval Comments: 6.038.74 Total: 1.933.547.20 September 02, 2009 Report No. 2009 -015 Page 2 of 2 Page 87 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... Report No. TES2009 -28 REPORT To: COMMITTEE OF THE WHOLE T©w ��w Proud Heritage, Exciting Future Prepared By: Jerry Ball Meeting Date: Subject: Motion August 12, 2009 Burls Creek Live Nations Music Festival Roll R.M.S. File RECOMMENDATION(S): Requires Action It is recommended that: BACKGROUND: For Information Only 1. THAT Report No. TES2009 -28 be received and adopted. 2. AND THAT the Mayor and Clerk be authorized to execute the Memorandums of Understanding with Burl's Creek Family Event Park and the Ontario Provincial Police regarding the Virgin Fest Music Festival scheduled for August 28, 29 and 30, 2009. Burl's Creek, together with Live Nations, will be hosting the Virgin Fest Music Festival on August 28, 29 and 30, 2009. Last year, these two organizations hosted the Jack Johnson concert on August 2, 2008, in which approximately 25,000 people attended the one (1) day event. With the exception of traffic flow and parking issues, the concert was a success. The Virgin Fest Music Festival scheduled for late August, 2009 is anticipating a larger and younger crowd for the three (3) day event. As such, various staff from Burl's Creek, Live Nations, County of Simcoe, the O.P.P. and the municipality have been meeting to prepare an operational plan to address issues of traffic flow, parking, medical attention and an emergency detour route. ANALYSIS: At the information meeting held on July 27, 2009 at Barrie O.P.P. headquarters, Detachment Commander Andy Mayo advised that there would be 97 "on duty" or "paid duty" officers assigned to this event. Emergency Medical Services and Oro Medonte Transportation and Environmental Services August 12, 2009 Report No. TES2009 -28 Page 1 of 3 Page 88 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... Fire and Emergency services advised that there would be five (5) units and four (4) manned units, respectively, on site during the event. Transportation and Environmental Services will be purchasing and installing "No Parking" signs on the east and west sides of Lines 7, 8 and 9, from Highway #11 to the Ridge Road. Also included in this no parking zone will be the Canterbury Subdivision. Since the July 27 meeting, the County of Simcoe Engineering Department has advised that upon Council approval, "No Parking" signs will be installed on Ridge Road, from Line 7 easterly to Line 9. As indicated within the MOU for traffic and parking, the O.P.P. will enforce the NO PARKING zone on Lines 7, 8 and 9 from Highway #11 to the Ridge Road. The Township Municipal Law Enforcement division will patrol and enforce all parking issues outside of the special event area. In the event of an accident or highway shut down on Highway #11, an Emergency Detour Route has been developed to detour traffic to the north side of Highway #11 and along 15/16 Sideroad, and then south to the Burl's Creek. This will reduce traffic volume along the Ridge Road and eliminate congestion for local residents. FINANCIAL: The cost to purchase the "No Parking" signs, including "u" channel posts, hardware and installation, is estimated at $12,000.00. These costs, including a yearly maintenance fee, are to be recovered from Burl's Creek Family Event Park. POLICIES /LEGISLATION: No Parking By -law to correspond with signage along Lines 7, 8 and 9, from Highway #11 to Ridge Road. CONSULTATIONS: Director of Fire and Emergency Services Chief Municipal Law Enforcement Officer ATTACHMENTS: Memorandum of Understanding for No Parking Zone and signage Memorandum of Understanding authorizing the O.P.P. to enforce No Parking Zone on Lines 7, 8 and 9. Transportation and Environmental Services August 12, 2009 Report No. TES2009 -28 Page 2 of 3 Page 89 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... CONCLUSION: The Virgin Fest Music Festival appears to be well organized and has the support and co- operation of all agencies involved to control and address issues that have occurred at past events. Respectfully submitted: Jerry BaII,C.R.S.S. Director of Transportation and Environmental Services SMT Approval Comments: C.A.O. Approval Comments: Transportation and Environmental Services August 12, 2009 Report No. TES2009 -28 Page 3 of 3 Page 90 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... MEMORANDUM OF UNDERSTANDING made this day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (the "Township and OF THE FIRST PART BURL'S CREEK FAMILY EVENT PARK (the "Burl's Creek OF THE SECOND PART WHEREAS it is understood that BURL'S CREEK is a registered corporation in its own right and operates independently from the Corporation of the Township of Oro Medonte; AND WHEREAS both parties are desirous in forming a partnership to ensure proper parking sign placement as well as the maintenance and location of information signs for all special events held at Burl's Creek Family Event Park; AND WHEREAS it is mutually understood that the ownership of said parking signs will remain the property of the Township; THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Understandina "MOU" 1.1 The term of the MOU shall commence on August 1, 2009 and expire within 30 days of written notice from either party. 1.2 If the Township or Burl's Creek fail to perform or observe any covenant, condition or agreement to the performed or observed herein and such default continues unremedied after written notice from either party, then either party may terminate this agreement within 30 days of receipt of written notice of such intent to terminate without prejudice to any other rights it may have in law or equity. 2. Conditions: 2.1 The Township will be responsible for the following: Page 91 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... Purchase the provincial standard "No Parking" signs, including U Channel Sign Post and all associated hardware. Ensure signs are placed at the proper spacing and location as set out in the Manual of Uniform Traffic Control Devices. To ensure that all "No Parking" signs are maintained throughout the year to assist with legal enforcement. 2.2 Burl's Creek will be responsible for the following: Cost of signs at no more than $120.00 (each). Cost will include materials and labour. Cost of signs to be paid within two (2) years or four (4) special events held at Burl's Creek, whichever occurs first. A yearly maintenance fee of $500.00 to be paid by June 1 of each year. IN WITNESS WHEREOF the parties have hereto executed this memorandum of understanding: Township of Oro Medonte: Mayor H.S. Hughes J. Douglas Irwin, Clerk We have the authority to bind the Corporation Burl's Creek: Page 92 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... MEMORANDUM OF UNDERSTANDING made this day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (the "Township and ONTARIO PROVINCIAL POLICE (the "OPP OF THE FIRST PART WHEREAS both parties are desirous in forming a partnership to ensure proper enforcement of the Township's Parking By -law; AND WHEREAS it is mutually understood that the THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Understanding ("MOU") OF THE SECOND PART 1.1 The term of the MOU shall commence on August 1, 2009 and expire within 30 days of written notice from either party. 1.2 If the Township or OPP fail to perform or observe any covenant, condition or agreement to the performed or observed herein and such default continues unremedied after written notice from either party, then either party may terminate this agreement within 30 days of receipt of written notice of such intent to terminate without prejudice to any other rights it may have in law or equity. 2. Conditions: 2.1 The Township will be responsible for the following: Purchase and install of "No Parking" signs on Line 7, 8 9 from Highway 11 to Ridge Road and to pass a By -law to reflect the "No Parking" Zone. Page 93 of 146 Agenda Item 9a) Report No. TES 2009 -28, Jerry Ball, Director of Transportati... The Township's Municipal Law Enforcement Division shall enforce the "No Parking" Zone at all times with the exception of Special Events at Burl's Creek Family Event Park as stipulated in Section 2.2 of the MOU. 2.2 OPP will be responsible for the following: To enforce the Township's Parking By -law, ticketing and towing all illegally parked vehicles on Line 7, 8 9 from Highway 11 to Ridge Road for Special Events held at Burl's Creek Family Event Park. IN WITNESS WHEREOF the parties have hereto executed this memorandum of understanding: Township of Oro Medonte: Mayor H.S. Hughes J. Douglas Irwin, Clerk We have the authority to bind the Corporation OPP: Page 94 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Proud Heritage, Exciting Future Thursday, August 20, 2009 9:34 a.m. Present: Michelle Lynch, Chair, Lynda Aiken, Bruce Chappell, Garry Potter, Rick Webster Staff Present: Steven Farquharson, Secretary Treasurer /Intermediate Planner, Marie Brissette, Deputy Secretary Treasurer /Committee Coordinator, Meghan Keelan, Planner, Andria Leigh, Director of Development Services 1. OPENING OF THE MEETING BY THE CHAIR Michelle Lynch assumed the Chair and called the meeting to order at 9:34 a.m. 2. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. CA090820 -01 4. ADOPTION OF MINUTES THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Moved by Potter, Seconded by Chappell It is recommended by the Committee of Adjustment that the agenda for meeting of Thursday, August 20, 2009 be received and adopted. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF IN ACCORDANCE WITH THE ACT" None declared. Carried. a) Committee of Adjustment minutes, meeting held on Thursday, July 16, 2009. CA090820 -02 Moved by Chappell, Seconded by Webster It is recommended by the Committee of Adjustment that the minutes of the meeting held on Thursday, July 16, 2009 be adopted as printed and circulated. Carried. Page 1 of 15 Page 95 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. 5. PUBLIC MEETINGS: a) 2009 -A -20 Michael Dawn Oschefski 1081 Woodland Drive, Lot 29, Plan 993 (Former Township of Orillia) Variance from Interior Side Yard Setback. CA090820 -03 Moved by Webster, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance application 2009 -A -20, being to construct an addition (basement) to an existing cottage of an area of approximately 95.6sq.m (1,029sq.ft), which is to be setback from the interior lot line at a distance of 1.1 metres, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report so that the raised cottage be located no closer than approximately 1.1 metres from the side lot line. 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13 Carried. Page 2 of 15 Page 96 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. b) 2009 -A -23 Ed Mayhew 13 Greenwood Forest Road, Concession 5, Plan 709, Lot 37, (Former Township of Oro) Variance from Interior Side Yard Setback and Rear Yard Setback. Rick McFadden was present on behalf of the applicant. George Hawrysch, Member of the Board of Directors of Plan 709 Limited, objected to the application citing it would impede on access provided by a court ruling. Clarification was provided as to the property boundaries and the Open Space Zone. CA090820 -04 Moved by Chappell, Seconded by Webster It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -23, being to construct a deck with an area of approximately 53.2sq.m (573sq.ft), which is to be setback from the interior side lot line of 1.7 metres and 4.9 metres from the rear lot line, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that: a) the deck be located no closer than approximately 1.7 metres from the side lot line; b) the deck be located no closer than approximately 4.9 metres from the zone boundary acting as the rear lot line. 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 3 of 15 Page 97 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. c) 2009 -A -21 Larry Linda Hatherly 7 Stanely Ave, Lots 3 4, Plan 626 (Former Township of Oro) Variance for Structures and Uses Permitted Locations. Larry Hatherly, applicant, was present. CA090820 -05 Moved by Aiken, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -21, being to construct a 22.3sq.m (240sq.ft) detached accessory building for storage purposes, which is to be setback from the front and interior lot lines at a distance of 1.0 metres, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the detached accessory building be no closer than approximately 1 m from the front lot line and 1 m from the interior side lot line. 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 4 of 15 Page 98 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. d) 2009 -B -31 James and Nancy Partridge Part of Lots 14 15, Concession 5 (Former Township of Oro) Sever Existing Single Detached Dwelling Unit. 2009 -A -22 James and Nancy Partridge Part of Lots 14 15, Concession 5 (Former Township of Oro) Sever Existing Single Detached Dwelling Unit. Variance for Agricultural Buildings. Trudy Paterson, agent, Nancy and Jim Partridge, applicants, were present. Rita Squier was provided clarification on allowed uses for this type of zoning. CA090820 -06 Moved by Potter, Seconded by Aiken It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -31, being to permit the creation of a new residential lot as a surplus to a farming operation. The lot to be severed is proposed to have frontage along Line 4 of approximately 168 metres, and approximately 118 metres along 15/16 Sideroad and having a lot area of approximately 2 hectares, subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 4. That all municipal taxes be paid to the Township of Oro Medonte; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. 6. That the land owner apply for a demolition permit for the large, collapsed Quonset Hut on the South westerly limits of the main barn on the severed lands. Carried as Amended. Page 5 of 15 Page 99 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. CA090820 -07 Moved by Chappell, Seconded by Aiken It is recommended by the Committee of Adjustment that Motion No. CA090820 -06 be amended to add condition 6 That the land owner apply for a demolition permit for the large, collapsed Quonset Hut on the South- westerly limits of the main barn on the severed lands Carried. CA090820 -08 Moved by Aiken, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -22, being to permit the existing agricultural building to be located within the required interior side yard setback, subject to the following condition: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the agricultural barn be located no closer than approximately 8 metres from the interior property line; and that the Quonset hut be setback no closer than approximately 2 metres from the interior side lot line. Carried. Page 6 of 15 Page 100 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. e) 2009 -B -32 Nancy Partridge Part of Lots 14 15, Concession 5 315 15/16 Sideroad East, (Former Township of Oro) Creation of New Lot. Trudy Paterson, agent, Nancy and Jim Partridge, applicants, were present. Rita Squier and Wendy Parkinson were provided clarification on allowed uses for this type of zoning. CA090820 -09 Moved by Potter, Seconded by Webster It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -32, being to permit the creation of a new residential lot as a surplus to a farming operation. The lot to be severed is proposed to have a lot frontage along 15/16 Sideroad of approximately 63 metres, a depth of approximately 100 metres and having a lot area of approximately 0.63 hectares, subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 4. That all municipal taxes be paid to the Township of Oro Medonte; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 7 of 15 Page 101 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. f) 2009 -B -29 Ethan Angi Robert Angi 1270 Line 1 North, Lot 22, Concession 1 (Former Township of Oro) Lot addition /boundary adjustment. Robert Angi, applicant, was present. CA090820 -10 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -29, being a lot addition /boundary adjustment. The proposed lot addition will result in a parcel of 74sq.m (0.01 acres), being added to an existing residential lot, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That an Ontario Land Surveyor provide verification to the Township by way of survey /real property report that the existing drive shed is no closer to the new west corner of the enhanced lot than approximately 7.3 metres; 3. That the severed lands be merged in title with Con 1, E Part of Lot 22, former Township of Oro(1262 Line 1 North 4346- 010- 001- 14400)and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 8 of 15 Page 102 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. g) 2009 -B -30 Jim Drury West Part of Lot 11, Concession 5 (Former Township of Oro) Severance for Proposed Development of a Plan of Subdivision. Dan Amadio, agent, and Jim Drury, applicant, were present. CA090820 -11 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -30, being to permit the severance of lands for a portion of the property draft approved for a residential subdivision from the balance of the property which is agricultural land. The lands to be severed have an area of approximately 9 hectares, and are proposed for the future development of 15 residential lots, which are draft plan approved by Council, subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 4. That all municipal taxes be paid to the Township of Oro Medonte; 5. That the applicant shall submit to the satisfaction of the County's Transportation and Engineering Department a copy of the draft reference plan for the proposed consent, depicting the County's standard 15 x 15 metre daylight (sight) triangle at the northeast corner of the retained lands, corresponding to the proposed intersection associated with the proposed subdivision on the proposed severed lands; 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 9 of 15 Page 103 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. h) 2009 -B -25 (Lot 2), 2009 -B -26 (Lot 3), 2009 -B -27 (Lot 13) and 2009 -B -28 (Lot 14) Indian Park Association Part of Lot 3, Concession 6, Plan M -9, Block A Part of Lot 3, Concession 6, Plan M -8, Block A Part of Lot 3, Concession 6, Plan M -30, Block A, (Former Township of Oro) Creation of New Lots. Kris Menzies, agent, and D.L. Price Sherman, President of the IPA, were present on behalf of the applicant. Phillip McGee opposed Lot 14 (2009 -B -28) as it would depreciate the value of the trail system and green space. Tushka T. Lapp questioned the boundary lines of Lot 3 (2009- B -26). CA090820 -12 Moved by Chappell, Seconded by Aiken It is recommended that Consent Application 2009 -B -25, being to create a new lot with an area of approximately 0.32 hectares and approximately 68 metres of frontage along Huron Woods Drive, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant pay 2,000.00 for each lot created as cash -in -lieu of a parkland contribution; 3. That the applicant apply for a re- zoning to include a Holding provision, of the severed land to accurately reflect the proposed residential land use; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That all municipal taxes be paid to the Township of Oro Medonte; and, 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 10 of 15 Page 104 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. CA090820 -13 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -26, being to create a new lot with an area of approximately 0.21 hectares and approximately 37 metres of frontage along Algonquin Trail, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant pay 2,000.00 for each lot created as cash -in -lieu of a parkland contribution; 3. That the applicant apply for a re- zoning of the severed land to accurately reflect the proposed residential land use; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That all municipal taxes be paid to the Township of Oro Medonte; and, 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 11 of 15 Page 105 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. CA090820 -14 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -27, being to create a new lot with an area of approximately 0.28 hectares and approximately 61 metres of frontage along Huron Woods Drive, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant pay 2,000.00 for each lot created as cash -in -lieu of a parkland contribution; 3. That the applicant apply for a re- zoning of the severed land to accurately reflect the proposed residential land use; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That all municipal taxes be paid to the Township of Oro Medonte; and, 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 12 of 15 Page 106 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. CA090820 -15 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Consent Application 2009 -B -28, being to create a new lot with an area of approximately 0.31 hectares and approximately 52.7 metres of frontage along Oneida Avenue, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant pay 2,000.00 for each lot created as cash -in -lieu of a parkland contribution; 3. That the applicant apply for a re- zoning of the severed land to accurately reflect the proposed residential land use; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That all municipal taxes be paid to the Township of Oro Medonte; and, 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 13 of 15 Page 107 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. i) 2009 -A -08 Rob Butler 67 Barrie Terrace, Lot 15, Plan 1 Variance for Front Yard Setback. Nicolla Michenson, agent, and Rob Butler, applicant, were present. Harold and Linda Roe, although not oppsing the application, asked that the Committee add a condition that would ensure that all interests on the right of way be released. Andria Leigh, Director of Development Services, provided clarification as to the Committee's authority. CA090820 -16 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment denies Variance Application 2009 -A -08 on the basis that the request is not considered minor. Withdrawn. CA090820 -17 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment approves 2009 -A -08, being for the construction of an attached garage with an area of approximately 51 sq. m. (576 sq. ft), onto the front of an existing dwelling, which is to be setback from the front lot line at a distance of approximately 4.8 metres, subject to the following conditions: 1. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 3. That an Ontario Land Surveyor provides verification to the Township of compliance with the Committee's decision by verifying in writing that the proposed attached garage does not exceed approximately 4.8 metres to the front lot line. 4. That the applicant provide the Township with an undertaking to release the right of way over 65 57 Barrie Terrace. Carried. Page 14 of 15 Page 108 of 146 Agenda Item 10a) Committee of Adjustment, minutes of meeting held on August 2... Minutes of the Committee of Adjustment meeting held on Thursday, August 20, 2009. 6. NEW BUSINESS: a) Steven Farquharson, Secretary Treasurer /Intermediate Planner, verbal update re: OMB Appeal, 2009 -A -51 (Mike Gannon). CA090820 -18 Moved by Webster, Seconded by Aiken It is recommended that the verbal update presented by Steven Farquharson, Intermediate Planner, re: OMB Appeal, 2009 -A -51 (Mike Gannon), be received. 7. NEXT MEETING DATE Next meeting date is September 17, 2009. 8. ADJOURNMENT a) Motion to Adjourn. CA090820 -19 Moved by Aiken, Seconded by Potter It is recommended that we do now adjourn at 2:31 p.m. Steven Farquharson, Secretary Treasurer Michelle Lynch, Chair Carried. Carried. Page 15 of 15 Page 109 of 146 Agenda Item 10b) Andria Leigh, Director of Development Services, re: Simcoe A... September 1, 2009 Ontario Growth Secretariat Ministry of Energy and Infrastructure 777 Bay Street, 4 Floor, Suite 425 Toronto ON M5G 2E5 Proud Heritage, Exciting Future RE: Township of Oro Medonte Submission —Simcoe Area: A Strateaic Vision for Growth The Township of Oro Medonte is a primarily rural municipality located between the Cities of Barrie and Orillia along the north shoreline of Lake Simcoe. The Township has a population of 20,800 (in 2006 census) which increases with the seasonal population to approximately 25,000 with property owners who live full -time in the Greater Toronto Area and migrate to their seasonal homes. The Township was formed through amalgamation in 1994. The first Official Plan was completed in July 1995 with a vision that recognized: the location and importance of the environmental features and natural resources of the Township, the rural character of the area, the socio economic characteristics of the area; and the needs of present and future residents. In July 2001, the Township initiated a review of the Official Plan to ensure that the policies clearly articulated the desire to protect the Township's natural features and related ecological functions. This Plan was intended to provide the basis for managing change in the Township to the year 2023 and designated sufficient land for commercial, industrial, and residential uses for the identified planning horizon. With the adoption of the County of Simcoe Official Plan in November 2008, and the requirement for the Township to be consistent with Provincial legislation including the Provincial Policy Statement and the Places to Grow Growth Plan, the Township is proceeding with a review of their Official Plan anticipating a completion in June 2010. The Township has historically had one of the higher population growth rates in the County. The Township is attractive because of its recreational and rural character as well as its location next to the growing Cities of Barrie and Orillia where major urban services and employment opportunities are available. The Township's Official Plan contains a number of policy directions and designations which have a direct influence on the comments being submitted to the Province in regard to the Simcoe Area: A Strategic Vision for Growth which were discussed with Ministry and County representatives at a meeting on August 13, 2009. The Simcoe Area: A Strategic Vision for Growth is based on five guiding principles including: 148 Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 [1] Sustainable Growth in the Simcoe Area; Protecting the Lake Simcoe, Nottawasaga River, and Severn watersheds; Promoting intensification and revitalization of existing cities and towns; Creating a diverse economic base; and www oro- medonte.ca Page 110 of 146 Agenda Item 10b) Andria Leigh, Director of Development Services, re: Simcoe A... Coordinating growth with infrastructure investment. While the Township supports these guiding principles, there are specific concerns with the potential impacts of their implementation within Oro Medonte. They are as follows: Population Allocation The population and employment allocations identified in Tables 2 and 3 allocate an additional 6,200 people and 1,300 employment jobs to the Township of Oro Medonte to 2031. The Township's Official Plan approved by the Ontario Municipal Board in 2007 identifies a permanent population increase of 8,000- 10,000 people by 2023 to approximately 29,000 and a seasonal increase in population of approximately 4,000 -5,000 people. The allocations identified by the Province to 2031 result in a reduction of 1,100 people to 27,000 from the projections identified in the adopted County Official Plan and a reduction of 2,000 in the Township OP allocation. The Township has serious concerns with the allocation reductions based on existing approvals (registered and draft plan), seasonal conversions, and the OP identification of growth areas including Craighurst and Horseshoe Valley to be developed as "complete communities" consistent with provincial direction. As noted below, Horseshoe Valley is one of two developments owned by Skyline Development known as "Georgian Valley", the current Official Plan identifies approximately 750 dwelling units and 1000 medium density units some of which are seasonal in nature. Through a design charette and master plan process, this number of units has increased and exceeds the Provincial allocation; but would achieve all other goals of the Provincial policies and as noted below provide a major economic benefit to Oro- Medonte and the surrounding area. Given the Province's decrease in allocations, the Official Plan review to be completed in 2010 will necessitate consideration of down designation of settlement area lands and the Township's inability to be consistent with provincial policy in the development of complete communities in order to achieve the allocations in the Simcoe Area: A Strategic Vision for Growth. Any further reductions in these allocations will further impact the municipality's ability to plan for development consistent with provincial policy direction. In addition, given that the Township includes a portion of the Lake Simcoe shoreline and the entirety of Bass Lake, the Township has a number of seasonal units (owned by GTA residents) and this allocation is not identified in the proposed population allocation. The Township has historically seen an increase in the conversion of these units from seasonal to year round occupancy which would therefore increase the population allocation provided to the Township without any additional permissions (building permits, rezoning) being required from the Township. This seasonal conversion has the ability to further restrict the reduced allocation being suggested by the Province. Strategic Employment Areas Figure 1 of the Strategic Vision identifies a "Highway 11 Employment District in the Simcoe County Official Plan (not approved)" which are identified as being of local importance and are intended to be recognized through a proposed growth plan amendment (Page 19). The Economic District within Oro Medonte is the Lake Simcoe Regional Airport and the surrounding lands that have been designated in the Township's Official Plan since 1995 for airport- related Industrial development. The Township proposes the following regarding the permitted uses identified for these lands: airport facilities and accessory uses, airport related manufacturing, assembly, maintenance, processing, fabrication, storage and /or warehousing uses, research establishments, business offices, and wholesaling establishments. The Township requests that the lands identified on the attached map (See Attachment #1) be the identified boundaries of the "Highway 11 Employment District" and include lands located between Concessions 5 and 8. C Page 111 of 146 Agenda Item 10b) Andria Leigh, Director of Development Services, re: Simcoe A... Edgar Special Policy Area The Township has lands designated as the "Edgar Special Policy Area" as shown on the attached map (See Attachment #2). This property is the former Edgar Occupational Centre which was owned and operated through the Province. The property was developed in 1952 as a radar base, in the early 1960's the property was transferred to the Management Board Secretariat to be utilized as a residential and occupational facility for adults with developmental disabilities and was used in this capacity until March 1999 when the facility was closed. At the time of the facility closing, the property was designated a special policy area in order to recognize the existing sewer and water infrastructure and to enable the re -use of the existing structures and property. The Official Plan policies clearly articulate that only development which utilizes the existing infrastructure capacity is permitted, based on the sewage treatment plant capacity to treat 62,500 gallons of effluent per day, equating to a 625 person maximum development capacity on the property. The Ontario Realty Corporation (ORC) is currently canvassing for expressions of interest to consider the potential re- development of these lands. It is recognized that the property is not located within a designated settlement; but currently exists and provides for a fully serviced community with a number of the amenities and features associated with a "complete community The Township is requesting that the Province to confirm their support by recognizing the existing designation and permission for re- development of this property; which will enable the ORC to continue with this endeavor as well as the co- ordination between the various provincial ministries. Craighurst Settlement Area In 1997 the first Official Plan for the amalgamated Township of Oro Medonte was approved, and encouraged future development to occur in settlement areas. It identified Craighurst as one of two areas (Hawkestone being the other) in which long -term planning to accommodate growth should be carried out. The Secondary Plan for Craighurst was initiated in 1999; and after several delays, including the Intergovernmental Action Plan (IGAP), Oro Moraine Land Use planning exercise, and the Official Plan review from 2001 to 2006, was adopted by Oro Medonte Council on May 27, 2009. The Secondary Plan provides for this partially serviced settlement to proceed with additional development on the basis of full municipal services and the provision of a range of services and amenities in the development of a "complete community" consistent with provincial direction. The Secondary Plan was adopted on the basis of the alternate density target established in the adopted County Official Plan with the requirement for a minimum density of 32. The Strategic Vision (page 21) identifies that the Minister may permit an alternative target to recognize municipalities with few and small settlement areas and lower forecasted growth. The alternative density target of 32 for Craighurst will provide the municipality with the ability to meet all planning policies of the PPS and the PTG, and the Simcoe Growth Plan but also maintain the rural character and quality of life which is desired by our residents. The Township is therefore requesting confirmation of the Province's support for the alternate density target requirement for a minimum density of 32 as established through the adopted County of Simcoe Official Plan. Recreation and Tourism Development The Simcoe Area: A Strategic Vision for Growth provides direction that municipal official plans are to provide appropriate planning direction and limits on development associated with tourism and recreational activities. The Township has a number of recreation and tourism facilities (including downhill and cross country ski facilities, mountain biking facilities, golf courses, and a special events park) one of which is Horseshoe Valley Resort. Horseshoe Valley Resort was recently purchased by Skyline International Development with the intent to proceed with development of the resort lands for a major resort commercial and residential development. Horseshoe Valley is a designated settlement area in the Township and County Official Plans as identified on the attached map (See Attachment #2). Skyline is also proceeding with the re- development of the waterfront [3] Page 112 of 146 Agenda Item 10b) Andria Leigh, Director of Development Services, re: Simcoe A... former CP rail lands in the Village of Port McNicoll in the Township of Tay. Combined, these two projects form "Georgian Valley" two major recreation -based developments intended to provide regional economic significance for North Simcoe. The development at Horseshoe Valley meets all of the planning objectives of the provincial policies it is to be fully serviced, provides for both housing and employment, promotes the development of a sustainable and compact community which will enhance the well being and quality of life that is important to residents of Oro Medonte. The Township respectfully requests that these projects be recognized as a `Tourism Destination" in the Simcoe Area: A Strategic Vision for Growth document and that given the nature of the seasonal, recreational -based population and employment allocations associated with this development they be excluded from the population and employment allocations for the Township in order to promote this development which promotes economic development beyond the two Townships. On behalf of Oro Medonte, we would respectfully request that the Province consider that planning by numbers, based on population and employment allocations, does not provide the Township the flexibility to satisfy Provincial policies and direction. Planning strictly on the basis of allocations will result in negative implications (phasing, down designation) in the Township and put the municipality in a position of being unable to achieve the Province's principles outlined in the Growth Plan, Places to Grow, and the Provincial Policy Statement to build strong complete communities. We would be pleased to meet with Provincial representatives to discuss any of the above requests. We look forward to additional consultations in regard to proposed amendments to the Strategic Vision and future amendments to the Growth Plan. Should further clarification be required, please contact the undersigned at your convenience. Yours truly, 4,,■C Andria Leigh, MCIP, RPP Director of Development Services C.C. Members of Council R. Dunn CAO B. MacKell, County of Simcoe C. Anderson, Ministry of Tourism [4] Page 113 of 146 Agenda Item 10b) Andria Leigh, Director of Development Services, re: Simcoe A... ATTACHMENT 1 Location Map Highway 11 Employment District n1unvvp.. away _YMENT DI$TRi T 0 262.5 525 1050 1517- Meters [51 Page 114 of 146 Agenda Item 10b) Andria Leigh, Director of Development Services, re: Simcoe A... ATTACHEMENT 2 Location Map Horseshoe Valley Settlement Area Edgar Special Policy Area [6] 245 490 960 1,470 19Fr1 Meters Page 115 of 146 Agenda Item 11a) Report No. FD 2009 -29, Richard Playfair, Director of Fire 8355884 Oro Medonte Fire Depart c hiof Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: FD 2009 -29 WHOLE Richard Playfair Meeting Date: Subject: Motion August 12, 2009 Burl's Creek Live Nations Music Festival Roll R.M.S. File REPORT 03:33:31 p.m. RECOMMENDATION(S): Requires Action For Information Only[ It is recommended that: F O 1. THAT Report No. 1 E 2009 -29 be received and adopted. 2. AND THAT the Mayor and Clerk be authorized to execute the Memorandum of Agreement with Live Nations Virgin Festival and the Oro Medonte Fire Emergency Services regarding the Virgin Fest Music Festival scheduled for August 28, 29 and 30, 2009. BACKGROUND: 08 -06 -2009 1 /3 Burl's Creek, together with Live Nations, will be hosting the Virgin Fest Music Festival on August 28, 29 and 30, 2009. Last year, these two organizations hosted the Jack Johnson concert on August 2, 2008, in which approximately 25,000 people attended the one (1) day event. With the exception of traffic flow and parking issues, the concert was a success. The Virgin Fest Music Festival scheduled for late August, 2009 is anticipating a larger and younger crowd for the three (3) day event. As such, various staff from Burl's Creek, Live Nations, County of Simcoe, the O.P.P. and the municipality have been meeting to prepare an operational plan to address issues of traffic flow, parking, medical attention and Emergency Fire Services and an emergency detour route. ANALYSIS: At the information meeting held on July 27, 2009 at Barrie O.P.P. headquarters, Detachment Commander Andy Mayo advised that there would be 97 "on duty" or "paid duty' officers assigned to this event. Emergency Medical Services and Oro Medonte Fire and Emergency services advised that there would be five (5) units and four (4) FD 2009 -29 Page 116 of 146 Agenda Item 11a) Report No. FD 2009 -29, Richard Playfair, Director of Fire 8355884 Oro Medonte Fire Depart 03:33:46 p.m. 08 -06 -2009 2 /3 manned units, 12 Fire Emergency Services personnel respectively, on site during the event. Transportation and Environmental Services will be purchasing and installing "No Parking" signs on the east and west sides of Lines 7, 8 and 9, from Highway #11 to the Ridge Road. Also included in this no parking zone will be the Canterbury Subdivision. Since the July 27 meeting, the County of Simcoe Engineering Department has advised that upon Council approval, "No Parking" signs will be installed on Ridge Road, from Line 7 easterly to Line 9. As indicated within the MOU for traffic and parking, the O.P.P. will enforce the NO PARKING zone on Lines 7, 8 and 9 from Highway #11 to the Ridge Road. The Township Municipal Law Enforcement department will patrol and enforce all parking issues outside of the special event area. In the event of an accident or highway shut down on Highway #11, an Emergency Detour Route has been developed for Rescue 7 to detour traffic to the north side of Highway #11 and along 15/16 Sideroad, and then south to the Burl's Creek. This will reduce traffic volume along the Ridge Road and eliminate congestion for local residents. FINANCIAL: The cost to provide adequate Emergency vehicles and a 24 hr. Emergency personnel standby for 3 days is $24,750. These costs, shall be paid to the Township of Oro Medonte by the Event organizer Live Nations Virgin Festival before the conclusion of the Event.. POLICIES /LEGISLATION: The Oro- Medonte Fire Emergency Services will ensure compliance to the Ontario Fire Code during the event. CONSULTATIONS: Director of Fire and Emergency Services Chief Municipal Law Enforcement Officer ATTACHMENTS: Memorandum of Agreement for Emergency Services CONCLUSION: FD 2009 -29 Page 117 of 146 Agenda Item 11a) Report No. FD 2009 -29, Richard Playfair, Director of Fire 8355884 Oro Medonte Fire Depart The Virgin Fest Music Festival appears to be well organized and has the support and co- operation of all agencies involved to control and address issues that have occurred at past events. Respectful submitted: Richard PI.'f. r CFEI, CFII, CFF, CEMC Director of Fire Emergency Services FD 2009 -29 SMT Approval Comments: C.A.O. Approval Comments: 03:34:00 p.m. 08 -06 -2009 3 )3 Page 118 of 146 Agenda Item 11a) Report No. FD 2009 -29, Richard Playfair, Director of Fire MEMORANDUM OF AGREEMENT made this day of August, 2009 BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "the Township OF THE FIRST PART -And LIVE NATIONS VIRGIN FESTIVAL OF THE SECOND PART WHEREAS it is understood that LIVE NATIONS VIRGIN FESTIVAL is a registered corporation in its own right and operates independently from the Corporation of the Township of Oro Medonte; AND WHEREAS both parties are desirous in forming a partnership to ensure Fire Protection and Fire Safety is provided at an optimum level during the Virgin Festival event to be held at Burl's Creek Family Event Park in the Township of Oro Medonte; AND WHEREAS it is mutually agreed to that The Oro Medonte Fire Emergency Services will provide Fire Protection standby and Fire Safety response during the event to be held August 28. 29, 30 to Live Nations Virgin Festival for fees for services. THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Aareement "MOA 1.1 The term of the Memorandum of Agreement "MOA shall commence on August 1, 2009 and shall expire upon payment received in full of the fees outlined in this agreement. 2. Conditions: 2.1 The Township of Oro Medonte will be responsible for the following: Providing an immediate response to any fires at the Event. Providing any Fire Safety assistance to the vendors, bands or general public in attendance. Providing Fire Code Inspections and ensuring compliance. Ensuring that 12 emergency personnel are available on site in a readiness position Ensuring that a Pumper, Rescue, Rehab Unit, ATV and are in the readiness position to be used if required. Ensuring that the Emergency Operations Center is operating for the duration of the event. Page 119 of 146 Agenda Item 11a) Report No. FD 2009 -29, Richard Playfair, Director of Fire 2.2 Live Nations Virgin Festival will be responsible for the following: Ensuring that all Fire Emergency Personnel are supplied with 1 lunch and supper per day per person along with drinks for the 3 days of the event. Ensuring that a means of egress is cleared for rapid response to Highway 11 by all Fire Emergency Vehicles. Ensure that no campfires or BBQ's are allowed to be utilized at the event on Burl's Creek property. Must provide an announcing system in order to facilitate an evacuation of persons in attendance. NO Pryo Techniques, devices or Displays of any kind including fireworks are allowed to be used on the site during the event. Ensure that NO open flame is being utilized anywhere in the Park. To ensure that NO bonfires are to be lit in the Park during the event. Ensure that Security personnel are briefed by the Fire Emergency Procedures before the event commences. Ensure that all vendors comply with the Fire Inspections provided by the Fire Emergency Services Fire Inspector... Report any contraventions to the Fire Inspector. 2.3 Fees for Services: A total of 12 Emergency Services personnel will be continually be on stand -by during the event on August 28. 29. 30 2009. The requirement of 12 personnel for 24 hours per day will be supplied for Fire Services response only. The costing of personnel is at the rate of $25.00 per person per hour, per day X 3 days. Vehicle costing per day is a flat rate of $350 per vehicle per day. All fees for services must be paid in full before the conclusion of the event. Then total fees for services to be made payable to the Township of Oro Medonte and will be the responsibility of Live Nations Virgin Festival to be paid before the conclusion of the e3vent. Total fees for services of Emergency Personnel $21,600.00 Total fees for Emergency Vehicles $3.150.00 Total fees for Fire Emergency Services $24,750.00 Page 120 of 146 Agenda Item 11a) Report No. FD 2009 -29, Richard Playfair, Director of Fire IN WITNESS WHEREOF the parties have hereto executed this Memorandum of Agreement: Township of Oro Medonte: Mayor H.S. Hughes J. Douglas Irwin, Clerk We have the authority to bind the Corporation Live Nations Virgin Festival: Page 121 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... Report No. RC2009 -17 Meeting Date: September 2, 2009 Roll RECOMMENDATION(S): Requires Action! X For Information Only BACKGROUND: ANALYSIS: REPORT To: Committee of the Whole Subject: Oro Medonte Adult Skating Club Subsidy Request Proud Heritage, Exciting Future Prepared By: Shawn Binns Motion R.M.S. File It is recommended that: 1. Report No. RC2009- 17 be received and adopted. 2. The subsidy request from the Oro Medonte Adult Skating Club be denied in accordance with Fees and Charges By -Law #2008 -065 as amended. The Adult Skating Club is a non profit organization which provides social recreational skating to music for adults 18 to 108. Their objective is to provide a relaxed physical skate at a predetermined time and cost each week during the winter season. The club currently has 19 members and several participants who drop -in. Their revenues to cover expenses are derived from member and participation fees. The club is requesting that Council consider a rate reduction in the Arena ice rental fee to $95.00 for the 2009/2010 ice permit. By -Law 2008 -65 as amended enacted by Council establishes fees and charges. Schedule D of the said By -Law establishes fees and charges for Recreation and Community Services. The current fees for Arena Ice Rental for are as follows: Minor Sports (Oro -Minor Hockey, Oro Medonte Skating Club and North Simcoe Girls) $95 /hour Prime Time (4:OOpm to close weekdays, weekends and holidays) $130 /hour Non Prime Time (Before 4:OOpm Monday- Friday) $77 /hour Recreation and Community Services September 2, 2009 Report No. RC2009 -17 Page 1 of 2 Page 122 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... After reviewing the request the following should be considered: The Township of Oro Medonte currently offers 143 hours of public skating for the 2009/2010 season. o 100 hours are offered free of charge to seniors, pre school, and on holidays. o 42 hours of public skating is available Friday evenings at Sundays at a fee of $1.00 for children and $2.00 for adults. There are a number of adult user groups which rent the Arena for social and recreational activities all of which are not for profit, consistency in the application of fees is strongly recommended. Financial shortfalls could be managed by a reduction in ice time or an increase in members or user fees. FINANCIAL: 27 hours ice time $130/h $3510 27 hours ice time $95/h $2565 Difference 945 POLICIES /LEGISLATION: By -Law 2008 -65 as amended- Fees and Charges ATTACHMENTS: 1. Application for Grant/Subsidy document 2. Copy of permit 2489 for the 2009/2010 ice season CONCLUSION: It is recommended that the Oro Medonte Adult Skating Club subsidy request be denied in accordance with Fees and Charges By -Law 2008 -065. Shawn Binns Director, Recreation and Community Services SMT Approval Comments: C.A.O. Approval Comments: Recreation and Community Services September 2, 2009 Report No. RC2009 -17 Page 2 of 2 Page 123 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... /fig 4i 7 0 K 0 0 T t' 6% k ev e G 7 S go cS'Pitl�?_ 1 s s /i e -e- 1 /eX 0 e-ar e. ---e7 a d r t °l tit' Y Y-ct -J 4 17 fe. l am' E% a?` ez 1 c/o Cs .s 19- 0el /.73' 5 G' al e, a 0 447/ 5X ADZ lei e modnl e -e_5 al f l S 7 az a 0 1 4- S'/ F 1 e— �"r i_/s a kt I e d ei e- 7 A -i T ty 1 p^' h Page 124 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... 10 yr /1 0 e7/ e J `r Page 125 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... THE CORPORATION OF THE TOWNSHIP APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Orr !l��ff� 7elon..7 L t rs 4v; 1 C ii� .2; 1Wo oA/ br n G/ Address City Contact E -mail PART B ORGANIZATION GENERAL INFORMATION Number of Members Geographic Area /7 41 Date Served 1 1` I 1/14 d ri r �°'0 /�rf ions e" Formed d ,lam Prov. 0) 1 41 `7 7 S a .8,91,/ e../ 1 Out of Town .-y Residents Postal Code Fax Outline the mission, purpose and objectives of your organization l lJ l7 w" t) f re -a' 1 1 15 /7 ch q /7 lg q 14A-P--- a /sp 1:2r ,'l 1- *P1 r n a 1, YI f to/ f'I! A I 4/ f} v k j e /`r✓E�i %s \I 7 A rk i e� a b s k ca 7" ei 4�hP��� /FiY nr e A 7 4)i K7 y 4e-eS 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro- medonte.ca Telephone 7e.„4" 72 4 7 Ni S Se-Ca so' Members* Fee If Applicable //r N%,ikf d 7 .0 $1LIs, L ei re -la P v‹ c2vr1 aS1 ,tic Li Page 126 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... Type of Organization (i.e. Registered Charity, Non Profit Organization, no status, etc.) and registration number if applicable on -1ro "f 7 z3, i dn. Indicate the products services benefits provided to the Township of Oro Medonte by your organization: of individuals served: .CS PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A PART C DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event descriptio n, time frame, community benefits). y l C 0 114 A a y°' /a L� f T D i /e e /40 c -I� P,- r ?,-,>7 G v�el /h- .-re>es c- el,- el ,-d b �e, Cr 7 'C't A,rr;e 4 r et S ill i I 4 c f' ti s i r r (.-(!mot Z G i 0 1 d ysr I 4 c g- e. I t5i 41 e p o yr 7 n u e- r d ✓i h 7 Gc S s'ed' di c Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Page 127 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... Previous grant subsid Amount Requested: Amount Approved: the Township? s>, 9 0 p er 1' Year of Request: l P T D SIGNATUR OF AUTHORIZ D OFFNIAL(Sl 4), S `I hi Date: ame osition 1 74 Date: Name Position For office use only Approved: Denied: Amount Date: Year of Approval: c on i `c1 e 0.1.00 a 909 NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 128 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... APPENDIX "A" FINANCIAL INFORMATION (2rQ ,7e iii e 4L /f a4 71 C44 7 0/Y cfea ;vo. e 1 /e. )1 k-- dv.0 det)-4 I %u%GL A.& gMips ORGANIZATION NAME: a-- DO 0 i r -Pia X re-a7i4a._ 11--7-4 evk Pro ri h r V e P4C 54- l Ulu 5 C &id) nena /f/1 Ear //d/4( .5 eXaue,5 C/ le-, Awed" X00 ele /J JwN /l1. A 1" .1 n 4 SP-A e e rb ,2, y l 3 do 237D0 Jo 0 o 4/0- 6) 6 3 s )5 ‘-ro Page 129 of 146 Agenda Item 12a) Report No. RC 2009-17, Shawn Binns, Director of Recreation a... CURRENT FISCAL YEAR: Year: 2005 d 0 9 REVENUE: Source: /1 lie 10 fr'16- .-:-T ;7 TOTAL: Arnount: EXPENDITURES: Item: Amount: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures Signature: BALANCE: Pe /1 NEXT YEAR PROPOSED: Year: o o 9 0/0 REVENUE: Source: Amount: 0-00 kid/ anc-e- ci 67 5.1" 4 72V 40 3 g A10 ,6 SC_oo EXPENDITURES: TOTAL Item: Amount: *1 Ha 1/ /6 yli /4i t4r a 4;ni CO 5 11-3 1 'tj ille,/ .1 flotrL,ek Diroe 134. N C-A o(rq e V TOTAL: oc; u_te f a v GC LIP SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Crate 00 ‘s Coo o 3g ill. 00 2 g- 0 R.c00 0 )1 0- 0 -0 /0 o.00 1/0-00 0-0 .3 4/ co a P: 09 Page 130 of 146 Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... Printed 31- Jul -09, 04:09 PM Township of Oro Medonte 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Adult Skate Mr. Dave Caldwell 23 Moon Drive Barrie, ON L4N 7G7 Dur. Date Day Complex Facility Event Type Start Time End Time (Min) 10- Nov -09 Tue GUTH Banquet Hall Luncheon 7:00 PM 8:00 PM 60 10- Nov -09 17- Nov -09 24- Nov -09 01- Dec -09 08- Dec -09 15- Dec -09 Tue Tue Tue Tue Tue Tue 15- Dec -09 Tue GUTH 05 -Jan-10 Tue GUTH 12 -Jan-10 Tue GUTH 19 -Jan-10 Tue GUTH 26- Jan -10 Tue GUTH 02- Feb -10 Tue GUTH 09- Feb -10 Tue GUTH 16- Feb -10 Tue GUTH 23- Feb -10 Tue GUTH 02- Mar -10 Tue GUTH 09- Mar -10 Tue GUTH 16- Mar -10 Tue GUTH 23- Mar -10 Tue GUTH 23- Mar -10 Tue GUTH Hourly Rate 28.00 Pot Luck Supper Club will set up own tables and chairs, if help is required please contact Arena staff. GUTH Pad "A" Adult Skatin 8:30 PM 9:50 PM 90v 130.00 GUTH Pad "A" Adult Skatin 8:30 PM 9:50 PM 90' 130.00 GUTH Pad "A" Adult Skatin 8:30 PM 9:50 PM 90-' 130.00 GUTH Pad "A" Adult Skatin 8:30 PM 9:50 PM 90 130.00 GUTH Pad "A" Adult Skatin 8:30 PM 9:50 PM 90 e' 130.00 GUTH Banquet Hall Luncheon Pot Luck Supper Club will set up own tables and chairs, staff. Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Pad "A" Banquet Hall Pad "A" Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin Adult Skatin 7:00 PM 8:00 PM 60 28.00 if help is required please contact Arena 8:30 PM 8:30 PM 8:30 PM 8:30 PM 8:30 PM 8:30 PM 8 :30 PM 8:30 PM 8:30 PM 8:30 PM 8 :30 PM 8:30 PM 7:00 PM 8:30 PM CONTRACT 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 9:50 PM 7:54 PM 9:50 PM ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. Indicates event spans multiple days. 90 90s 90 90'' 90 90 90 90 90 90 90 s/ 90 60 90✓ 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 28.00 130.00 Acct ID: Page I Permit Number: 2489 Mr. Dave Caldwell Home Phone: 705- 722 -4249 Other Charge Amount 0.00 28.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. Page 131 of 146 195.00 195.00 195.00 195.00 195.00 28.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 28.00 195.00 30.0 (hrs) Sub Total $3,594.00 Tax $0.00 Grand Total $3,594.00 Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Agenda Item 12a) Report No. RC 2009 -17, Shawn Binns, Director of Recreation a... Printed 31- Jul -09, 04:09 PM Page 1 NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: $20.00 administration charge Full (100%) refund of rental fee Cancellation in writing within 7 days of rental date: $20.00 administration charge Full (1OO refund of rental fee if rental time is used by another renter 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: No refund of rental fee No cancellation notice ("no- show No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks Recreation Department. No alcoholic beverages are allowed in any Township of Oro Medonte facility without express permission from the Parks Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro Medonte, its officers and employees. SIGNATURE: D Aatied DA 1'E: If not the named addressee of the permit, please print your name. 3/709 Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing Indicates event spans multiple days. Powered by MaxEnterprise©, a product of Maximum Solutions, Inc. Page 132 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... MEMORANDUM To: Council cc: From: Shawn Binns R.M. File Date: September 2, 2009 Roll Subject: Renewal of Oro Medonte 77's Agreement Respectfully Submitted, Shawn Binns Director, Recreation and Community Services Proud Heritage, Exciting Future In 2008 the Oro Medonte 77's, a Junior "A" franchise of the Greater Metro Hockey League had their inaugural seasonal at the Oro Medonte Community Arena. An agreement was developed which formed the basis of a partnership and relationship with the Oro Medonte 77's. The agreement was also necessary to define roles and manage associated risks with a Junior "A" franchise. The agreement was approved by Council in By -Law 2008 -080. The 2008 -2009 hockey season was a success and the club wishes to renew the agreement for the 2009 -2010. Attached is the draft agreement for the 2009 -2010 season and facility rental permit #2484. It is recommended that Council consider the renewal of the agreement with the Oro Medonte 77's for the 2009 -2010 Hockey Season. Page 133 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... This Agreement made this day of BETWEEN: 1. Term of Agreement 2. Use of Facility {i) The Township of Oro Medonte (hereinafter called "the Township and The Oro Medonte 77's Junior Hockey Club (hereinafter called "The Club WHEREAS The Club has the intention of utilizing the Oro Medonte Community Arena, hereinafter referred to as "The Arena during the 2009/2010 hockey season; AND WHEREAS all parties wish to clarify the conditions affecting use of The Arena; NOW THEREFORE the parties hereto covenant and agree each with the other as follows: This Agreement shall be in force and effect from September 16, 2009 to April 6, 2010 or until the end of The Club's 2009/2010 Hockey season, whichever date occurs first. The date will not go beyond April 9, 2010. (a) In accordance with this Agreement and the Township Facility Permit, which is issued further to this Agreement, the Club is hereby entitled to use The Arena facilities to play each of its regularly scheduled hockey games of its league schedule and its playoff schedule for the 2009/2010 hockey season. (b) The Arena facilities, which The Club shall be entitled to use for the duration of this Agreement, shall include the following: The ice surface including seating areas for games and practices. (ii) Dressing room 5 and 6 for game nights *Equipment is to be removed after game completion and stored in outdoor storage container to be provided by the Club at its expense in consultation with the Township. 1 of 10 Page 134 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... (iii) Banquet Hall (under Separate Permit) 3. Conditions of the Arena/Banauet Hall Facility Permit (a) The Recreation and Community Services Department may cancel this Agreement and the attached Township Facility Permit (hereinafter "Permit upon notice at any time if The Club does not meet the obligations set out therein including timely payment. (b) The Permit holder must comply with all Federal and Provincial laws and Township By -laws, and with all Township policy and procedures. (c) The Permit holder is prohibited from selling or distributing articles in any facility without prior consent from the Director of Recreation and Community Services. (d) The Permit holder agrees to follow all posted rules and regulations of The Oro Medonte Community Arena. All activities must be conducted in a professional manner. (e) The Permit holder must be 18 years of age or older and must be present for the duration of times as outlined on the Permit. (f) It is also agreed that no food and /or beverages will be sold on The Arena premises, excluding the Booster Club where alcohol may be served in accordance with Township of Oro Medonte Municipal Alcohol Policy. (g) The Oro- Medonte is a smoke free facility and all visitors to the facility must abide by the no- smoking regulations in place. (h) Flood Time: i) One ice hour ice time will be based upon a 50 minute hour allowing for 10 minute flood tune. ii) The Township reserves the right to adjust ice time for additional flood time if required to maintain ice thickness requirements. (i) Banquet Hall (i) A booster club will be permitted in the banquet hall on game nights under separate permit. The permit will be subject to the terms and guidelines in the Municipal Alcohol Policy. (ii) No minors will be permitted in the Banquet Hall for a special occasion permit function. The club shall be responsible for ensuring compliance with the Municipal Alcohol Policy. 2 of 10 Page 135 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... 4. Rental Fee 5. Keys (a) The Club hereby agrees to pay $77.00 hour for non -prime time rental and $130.00 /hour for prime time rental, inclusive of GST, per hour for each hour or portion thereof of ice time scheduled or used by The Club; (b) The club agrees to pay $164.00 for licensed functions in the Banquet Hall (Booster Club) $290.00 for Special Events with LCBO Special Occasion Permit and 528.00/ hour for meetings. (c) The Club hereby agrees to arrange for and to pay directly for the cost of employing all attendants necessary for the sale and retrieval of all tickets required at games, plus the supervision of the building in order to assure the safety of the public and the security of The Arena facility. Adequate attendants are necessary to ensure all entrances are monitored. (a) The Township shall at its discretions supply keys to the Club. (b) Keys cannot be consigned to others unless The Club has obtained the prior written approval of the Township. 6. Buildine Security and Protection of the Public (a) The number of Police Officers /Security Staff required to be on duty will be determined by The Club in conjunction with the Township, recognizing that it is The Club's responsibility to protect the public, maintain crowd control and ensure that The Arena is being operated in a safe manner during all of The Club's games. (b) Any person who has in his or her possession any intoxicating substance or who appears to be unpaired or displaying improper conduct will be removed from the Facility. (c) The Club shall be responsible for providing parking attendants if requested by the Township. 3 of 10 Page 136 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... 7. Adherence to Legislation. By -laws and Policv (a) The Club agrees to assure that its use of the Arena, including the Banquet Hall for Booster Club purposes, shall conform to all relevant Township by -laws and policy, Provincial/Federal legislation and the regulations of the Liquor License Control Board of Ontario. S. Reuuirements Regarding Serving Alcohol: (a) In the event The Club wishes to serve alcohol, it is the sole responsibility of The Club to obtain a liquor license and to provide a copy of the license to the Recreation and Community Services Department in advance. (b) All servers must have Smart Serve certificates. (c) Compliance is required with the Township Municipal Alcohol Policy. The Club will be held solely liable for injuries and/or damages arising from failure to adhere to Township policy and regulatory requirements. 9. Fire Safety (a) All announcements will be made by The Club over the Arena public address system regularly before and during each game advising the public that smoking is prohibited in all areas of the Arena. Also, The Club shall announce the license plate number of vehicle(s) parked in the fire route outside The Arena and request that all vehicles be relocated from the fire route in a timely manner, The Township reserves the right to contact the Ontario Provincial Police, and or Oro Medonte Fire Department and advise them of any situations that may arise in this regard. (b) The Club shall check the number of people being admitted to each game and ensure that the maximum number does not exceed 400 persons. The distribution of spectators shall be as follows: Bleachers -225 persons Lobby Seated 35 persons Standing (Lobby and Stands) 40 persons Banquet Hall 100 persons Note: The maximum occupancy and the following distribution numbers are based on crowd control and functionality of facility. It is understood that the movement of spectators will occur throughout the hockey games. 4 of 10 Page 137 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... (c) The occupancy in the following areas shall be maintained at all times: Bleachers 225 Seated and 40 Standing Lobby 35 Seated and 60 Standing Banquet Hall 250 without tables and chairs 200 with tables and chairs The number of people attending shall be provided to the Arena Attendant at the start of each game. (d) The Club shall advise and provide confirmation in writing to the Township at least fourteen days in advance of any planned special event programs for any game. (e) All exits must be kept free and clear at all times. (f) The Club will be required to attend training and carry out all fire evacuation procedures as directed by Township Arena Attendants for which an acknowledgement of undertaking will be signed. (g) 10. Season Scheduling The dressing room hallway must be kept clear at all times. The Club will advise visiting teams of this requirement. (a) The Club agrees to the schedule of times and dates indicated on the Permit when the Arena will be required throughout the season. Cancellation and additional bookings must be confirmed with the Township in writing at least one week in advance of the date in question. The normal hourly rate will be charged in accordance with paragraph 4(a) hereof if cancellations are not received at least one week in advance. Unavoidable emergency cancellations (i.e. road closures) will be accepted by the Township up to two hours before the game time with no penalty or charges to The Club or commitment from the Township to provide alternate ice time. The days and times indicated on the Permit will continue depending on The Club's Hockey season as required but not beyond April 9, 2010. (b) Excluded Dates: Dates excluded will be indicated on the Permit including certain holidays, tournaments and other events. 5 of 10 Page 138 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... 11. Record Keening The Club agrees to maintain an accurate count of the number of people admitted for each game. The Club agrees to maintain all necessary records for the duration of this Agreement and to provide a detailed breakdown of attendance to the Township upon request. 12. Removal of Offending Patrons Township employees shall have the right to refuse admission to any person or persons to the Arena, or may require that any person leave or be removed from the Arena. 13. Damage to the Premises The Club agrees to assume responsibility for all costs relating to repairs to The Arena structure and contents resulting from misuse of the facilities by The Club or its guests. 14. Stored Equipment It is understood and agreed that any equipment left or stored at the Arena shall be the responsibility of The Club and The Club agrees to indemnify and save harmless The Township for any claim or claims against such equipment so left or stored. The Club agrees to remove all equipment from The Arena, including equipment belonging to its hockey players, immediately at the end of the hockey season. The Club is obligated to ensure that storage is neatly organized and not in contravention of fire codes or health standards. The Township reserves the right to inspect the rooms used by The Club and stipulate requirements to ensure health safety. 15. Local Hockey Assistance The Club will provide players, coaches and training staff to assist Oro -Minor Hockey with its local hockey program. The Club also agrees to provide additional assistance to the Oro -Minor Hockey League and Oro Skating Club with terms being agreed upon between the parties. 16. Use of Banquet Hall The Club shall be entitled to have the use of the Banquet Hall in The Arena subject to availability under separate permit at the described costs in 4b. The terms of this agreement will also apply to use of the Banquet Hall. 6 of 10 Page 139 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... 17. Use of Township Symbol or Louo The use of The Township symbol or logo is not permitted and is strictly prohibited without written consent from the Director of Recreation and Community Services. 18. Invoices and Payment (a) Monthly payments of from The Club to the Township commence September, 2009 for ongoing ice rental. Payments are due the last business day of each month. The final month will be adjusted to reflect the actual balance due. Monthly statements will be issued. The parties hereto agree to keep proper and complete accounts to enable each party to obtain sufficient information in order to determine what monies are due and payable under the terms of this Agreement. A representative of the Township of Oro Medonte will be on the Oro Medonte 77's Executive to act as liaison for the Township and will attend monthly meetings of the Executive. (b) Overdue accounts will be charged interest at a rate of 18% per month; failure to pay accounts promptly may result in Agreement and Permit cancellation. 19. Insurance The Club shall provide an up -to -date copy of its liability insurance policy with coverage of not less than TWO MILLION DOLLARS ($2,000,000.00) showing the Township as an additional named insured. 20. Guarantee (a) The Oro Medonte 77's Hockey Club, of the Township of Oro Medonte, County of Simcoe, hereby guarantees all and punctual payment of monies which are, or may become due and owing to the Township by The Club in accordance with the terms of this Agreement. (b) If The Club: (i) shall fail to pay any of its monthly installments for on -going ice rental or other sums payable under this Agreement when due, and allow such default to continue for five (5) days following the giving by the Township to The Club of written notice of such default; or (ii) if The Club shall fail to perform any of the other covenants or conditions in this Agreement or if The Club fails to observe or 7 of 10 Page 140 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... perform any of the above, and allows any such default to continue for fifteen (15) days following the giving by the Township to The Club written notice of such default; then, the Term of this Agreement may, at the option of the Township and without notice to The Club, be terminated and the entitlements vested in The Club and any and all other rights of The Club hereunder shall thereupon immediately cease and expire as fully and with Iike effect as if the entire term of the Agreement had elapsed. (c) If The Club shall default in the performance of any covenant (other than any covenant to pay Rent) on its part to be performed under this Agreement, and if such default shall continue for fifteen (15) days following the giving by the Township to The Club written notice of such default, the Township may enter upon the assigned rental premises and shall not be liable to The Club for any loss or damage to The Club's merchandise or business caused by acts of the Township, acting reasonably in so remedying the default or neglect of The Club. (d) If the Township at any time is compelled or elects to pay any sum of money or do any act which would require payment of any sum of money by reason of the failure of The Club to comply with any provisions of this Agreement or if the Township is compelled or elects to incur any expense, including legal fees, by reason of any default of The Club under this Agreement, the sum or sums, including legal fees on a solicitor and client basis, so paid by the Township with all interest, costs and damages shall be deemed to be Additional Rent hereunder and shall be paid by The Club to the Township forthwith upon demand and upon presentation of proof of payment. (e) If the Township shall re -enter or if the Agreement shalt be terminated as set out above, then Rent in the form of the monthly installments shall immediately become due from The Club and be paid up to the time of such re -entry or termination, together with reasonable expenses of the Township.. 21. Termination Unon Notice Without Cause The Township shall have the right to terminate this Agreement, in whole or in part, without liability, upon completion the Term of the said agreement. 8 of 10 Page 141 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... 22. Termination Upon Notice With Cause 21. Notice The Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to The Club if: (a) The Club is in breach of, or attempts to breach, any of its obligations under this Agreement; The Club is unable to pay its debts when due or is insolvent, is ordered or adjudged to be bankrupt, is placed in the hands of a receiver, enters into any scheme or composition with her creditors, is dissolved, liquidated or wound up, or makes any assignment for the benefit of their creditors; or (c) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation. (b) 23. Assignment The Club may not assign this Agreement or any of its rights hereunder or assign or delegate any of its obligations hereunder without the prior written permission of the Township. Any such assignment shall be null and void. This Agreement and The Club's rights and obligations hereunder may be assigned by the Township. This Agreement shall bind and inure to the benefit of the parties hereto and their respective and permitted successors and assigns. 24. Entire Agreement This Agreement contains the entire agreement between The Club and the Township and supercedes any prior agreement, obligation, statement, representation, understanding, warranty or communication, whether oral or written. No waiver or modification of any provision of this Agreement shall be binding unless it is in writing and signed by each of the parties. Any notice required or permitted to be given hereunder shall be given in writing and shall be deemed to have been received (i) upon personal delivery, or (ii) five days after being deposited in the Canadian mail system, whether by registered or certified mail, express mail, or postage prepaid, where addressed to either party at the addresses set forth herein. Either party may change its address for the purpose of notice by giving written notice to the other party of such change. 9 of 10 Page 142 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... Notice under this Agreement shall be provided to: TO: Oro Medonte 77's Hockey Club c/o Mark Cardiff 104 Cumberland St. Barrie, ON L4N 2P7 Telephone Number: (705) 796 -8343 AND TO: The Corporation of the Township of Oro Medonte 148 Line 7 South Box 100, Oro, Ontario Oro, Ontario LOK 1TO Attention: Director, Recreation and Community Services Telephone Number: (705) 487 -2171 Extension 7237 Fax Number: (705) 487 -0133 SIGNED, SEALED and DELIVERED by the parties hereto: Signed in the presence of: The Corporation of the Township of Oro Medonte Per: Harry Hughes Mayor Per: Doug Irwin Clerk Signed in the presence of: The Oro Medonte 77's Junior Hockey Club Per: Per: We have the authority to bind The Oro Medonte 77's Junior Hockey Club 10 of 10 Page 143 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... Printed 31- Aug -09, 04:54 PM Page 1 Township of Oro Medonte 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro Medonte. ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Oro Medonte 77s Mark Cardiff 104 Cumberland Street Barrie, ON L4N 2P7 Acct ID: Permit Number: 2484 Mark Cardiff Other Phone 796 -8343 Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 16- Sep -09 We GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00 22- Sep -09 Tue GUTH Pad "A" Game 3:00 PM 3:50 PM 60 77.00 0.00 77.00 23- Sep -09 We GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00 25- Sep -09 Fri GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00 29- Sep -09 Tue GUTH Pad "A" Practice 3:30 PM 4:20 PM 60 103.50 0.00 103.50 30- Sep -09 We GUTH Pad "A" Practice 10:00 PM 11:50 PM 120 130.00 0.00 260.00 02- Oct -09 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 0.00 390.00 06- Oct -09 Tue GUTH Pad "A" Practice 3:00 PM 4:50 PM 120 103.50 0.00 207.00 08- Oct -09 Thu GUTH Pad "A" Practice 3:00 PM 3:50 PM 60 77.00 0.00 77.00 09- Oct -09 Fri GUTH Pad "A" Game 8:00 PM 10:50 PM 180 130.00 0.00 390.00 14- Oct -09 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 17- Oct -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 31- Oct -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 04- Nov -09 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 07- Nov -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 14- Nov -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 25- Nov -09 We GUTH Pad "A" Game 6:30 PM 9 :20 PM 180 130.00 0.00 390.00 02- Dec -09 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 05- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 12- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9 :20 PM 180 130.00 0.00 390.00 19- Dec -09 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 02- Jan -10 Sat GUTH Pad "A" Game 6:30 PM 9:50 PM 210 130.00 0.00 455.00 06- Jan -10 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 13 -Jan -10 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 25- Jan -10 Mon GUTH Pad "A" Practice 6:00 AM 7:20 AM 90 77.00 0.00 1 15.50 27- Jan -10 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 30- Jan -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 06- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 10- Feb -10 We GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 17- Feb -10 We GUTH Pad "A" Game 6 :30 PM 9:20 PM 180 130.00 0.00 390.00 20 -Feb I 0 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 27- Feb -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 06- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 Indicates event spans multiple days. Powered by MaxEnterprise a product of Maximum Solutions, Inc. Page 144 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... Printed 31- Aug -09, 04:54 PM Page 2 13- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 20- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 27- Mar -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 30- Mar -10 Tue GUTH Pad "A" Practice 8:30 PM 9:50 PM 90 130.00 0.00 195.00 03- Apr -10 Sat GUTH Pad "A" Game 6:30 PM 9:20 PM 180 130.00 0.00 390.00 06- Apr -10 Tue GUTH Pad "A" Game 7:00 PM 9:50 PM 180 130.00 0.00 390.00 103.5 (hrs) Sub Total $13,190.00 Tax $0.00 Cancellation in writing less than 48 hours before rental date: No refund of rental fee No cancellation notice "no- show No refund of rental fee CONTRACT ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: $20.00 administration charge Full (100 refund of rental fee Cancellation in writing within 7 days of rental date: $20.00 administration charge Full (100 refund of rental fee if rental time is used by another renter 50% refund of rental fee if rental time is not used by another renter Grand Total $13,190.00 PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks Recreation Department. No alcoholic beverages are allowed in any Township of Oro Medonte facility without express permission from the Parks Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property. however Indicates event spans multiple days. Powered by MaxEnterprise a product of Maximum Solutions, Inc. Page 145 of 146 Agenda Item 12b) Memorandum dated September 2, 2009, Shawn Binns, Director of... Printed 31- Aug -09, 04 :54 PM Page 1 caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro Medonte, 148 Line 7 South, Box 100. Oro, Ontario LOL 2X0 End of Listing Indicates event spans multiple days. Powered by MaxEnterprise a product of Maximum Solutions, Inc. Page 146 of 146