04 24 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 24, 2002 @ 9:02 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Councillor Dickie
Councillor Hough
Councillor Marshall
Councillor Hughes
Councillor Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk;
Keith Mathieson, Director of Engineering and
Environmental Services; Andria Leigh, Township
Planner; Chris Carter, Recreation Coordinator; Paul
Gravelle, Treasurer; Jerry Ball, Public Works
Superintendent; Ron Kolbe, Director of Building/Planning
Also Present:
Julie Scott, Innovative Perspectives; Jack and Nancy
Haggerty, Horseshoe Valley Property Owners'
Association; Mary Rooney, Pod's Lane; Walter Connell,
EZ Rock; Mike Tenszen, Packet and Times; Glen Taber,
Murray McGinnis, Cabriele Robinson, Anne Lougheed,
Lorraine Anderson, Charles Anderson, Gary Lewis, Rick
Dory, Norm Savill, Cathy Herr, Larry Herr, Bryan Mills,
Ernie Dryden, Linda Northcott (plus two illegible names
on the sign-in sheet).
1. ADOPTION OF THE AGENDA:
Motion No. CW-I
Moved by Marshall, Seconded by Hughes
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 24, 2002 be received and adopted with the addition of the
following:
6. FINANCE, ADMINISTRATION AND FIRE:
d) Councillor Hughes re: by-law for licensing and regulating dogs.
e) Councillor Hughes re: vacancy.
f) Councillor Marshall, update re: PALS Program, Lake Simcoe Region
Conservation Authority.
Motion No. CW-1 (continued):
g) Mayor Craig, update re: County Council.
12. IN-CAMERA:
a) Councillor Hough re: legal matter.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Hughes declared a pecuniary interest with respect to Item 4(b) on the
agenda as his son lives in close proximity to the land being discussed. Councillor
Hughes refrained from any discussion or vote with regard to this item.
3. RECEIPT OF ACCOUNTS:
a) Statement of Account for the month of March, 2002.
Motion No. CW-2
Moved by Fountain, Seconded by Marshall
It is recommended that the Statement of Account for the month of March, 2002
totaling $3,889,909.48 be received.
Carried.
4. DEPUTATIONS:
a) 9:00 a.m.
Mr. Jack Haggerty, Horseshoe Valley Property Owners'
Association, re: recreation recommendations.
Mr. Jack Haggerty, Horseshoe Valley Property Owners' Association, presented
recommendations to Council with regard to recreation facililties for the Horseshoe
Valley area (Pod's Lane Playground and alternative site).
Motion No. CW-3
Moved by Hughes, Seconded by Fountain
It is recommended that the information provided by Mr. Jack Haggerty, Horseshoe
Valley Property Owners' Association re: recreation recommendations be received.
Carried.
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b) 9:15 a.m.
Ms. Mary Rooney, representative for residents' group re: Pod's
Lane Playground.
Councillor Hughes refrained from discussion and voting with regard to this item.
Ms. Mary Rooney, Pod's Lane Playground group, expressed concerns regarding the
proposed Pod's Lane playground.
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
It is recommended that the information provided by Ms. Mary Rooney,
representative for residents' group re: Pod's Lane Playground be received.
Carried.
c) 9:30 a.m.
Ms. Julie Scott, Innovative Perspectives, re: Parkland
Secondary Study.
Ms. Julie Scott reviewed the concerns submitted at the public meeting of February
21,2002 and answered questions from Council and staff. Acknowledgements were
presented to those who assisted in the Parkland Secondary Study.
Motion No. CW-5
Moved by Fountain, Seconded by Marshall
It is recommended that the information provided by Ms. Julie Scott, Innovative
Perspectives, re: Parkland Secondary Study be received.
Carried.
5. CORRESPONDENCE:
a) Barrie Public Library, minutes of Board meeting held on February 28, 2002.
Motion No. CW-6
Moved by Hughes, Seconded by Fountain
It is recommended that the minutes of the Barrie Public Library Board meeting held
on February 28, 2002 be received.
Carried.
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b) Oro-Medonte History Committee re: acquiring a local artifact.
Motion No. CW-7
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence from the Oro-Medonte History Committee re:
acquiring a local artifact be received and that Council authorizes the History Committee to
accept the donation of the barn door hinges made by Mr. Day, and that the History
Committee chairperson arrange to have the Burtons make the presentation to Council, and
further that the History Committee mount the hinges in some suitable way in a building
located on the Oro Fair Grounds, in consultation with those responsible for the care and
maintenance of those buildings.
Carried.
c) County of Simcoe, Report No. CO 02-007 re: City of Barrie's decision to proceed
unilaterally with 911 CERB.
Motion No. CW-8
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. CO 02-007, County of Simcoe, re: City of Barrie's
decision to proceed unilaterally with 911 CERB be received.
Carried.
d) Orillia Public Library, 2001 Annual Report.
Motion No. CW-9
Moved by Marshall, Seconded by Hughes
It is recommended that the Orillia Public Library 2001 Annual Report be received.
Carried.
e) EIIwood McLaughlin, correspondence re: road conditions on Line 14 North.
Motion No. CW-lO
Moved by Marshall, Seconded by Hughes
It is recommended that the correspondence from EIIwood McLaughlin re: road conditions on
Line 14 North be received and referred to staff for a response under the Mayor's signature.
Carried.
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6. FINANCE, ADMINISTRATION AND FIRE:
a) Fire Report No. 2002-06, Paul Eenhoom, Fire Chief, re: monthly fire report for
March, 2002.
Motion No. CW-ll
Moved by Hough, Seconded by Dickie
It is recommended that Fire Report No. 2002-06 by Paul Eenhoom, Fire Chief, re:
monthly fire report for March, 2002 be received.
Carried.
b) Report No. PR2002-02 by Chris Carter, Recreation Co-ordinator, re: March
break day trip ledger.
Motion No. 6W-12
Moved by Dickie, Seconded by Hough
It is recommended that Report No. PR2002-02 by Chris Carter, Recreation Co-
ordinator re: 2002 March break day trip ledger be received.
Carried.
c) Minutes of the Recreation Advisory Committee meeting held on April 18, 2002.
Motion No. 6W-13
Moved by Dickie, Seconded by Hough
It is recommended that the minutes of the Recreation Advisory Committee meeting
held on April 18, 2002 be received.
Carried.
Motion No. CW-14
Moved by Dickie, Seconded by Hough
It is recommended that the Parkland Secondary Study of April 2002 be approved by
Council.
Carried.
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d) Councillor Hughes re: by-law for licensing and regulating dogs.
Motion No. 6W-15
Moved by Fountain, Seconded by Marshall
It is recommended that the information presented by Councillor Hughes from
Guthrie School Students re. by-law for licensing and regulating of dogs and kennels
and for the control of dogs within the Township of Oro-Medonte be received and
referred to staff.
Carried.
e) Councillor Hughes re: Council vacancy.
Motion No. CW-16
Moved by Marshall, Seconded by Hughes
It is recommended that the information provided in response to Councillor Hughes'
questions re Council vacancies be received.
Carried.
f) Councillor Marshall, update re: PALS Program, Lake Simcoe Region
Conservation Authority.
Motion No. 6W-17
Moved by Fountain, Seconded by Hughes
It is recommended that the information provided by Councillor Marshall re: PALS
Program, Lake Simcoe Region Conservation Authority, be received.
Carried.
g) Mayor Craig, update re: County Council.
Motion No. CW-18
Moved by Dickie, Seconded by Hough
It is recommended that the update provided by Mayor N. Craig re County Council
matters be received.
Carried.
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7. PUBLIC WORKS:
a)
Report No. ES2002-29, Keith Mathieson, Director of Engineering and
Environmental Services, re: Heidi's R.V. Sales, Site Plan Agreement, Pt. W ½
Lot 20, Conc. 11 (formerly Township of Oro), being Part 1, 51R-30235, being all
of PIN #58547-0129 (Lt).
Motion No. CW-19
Moved by Hough, Seconded by Dickie
It is recommended that Report No. ES2002~29 by Keith Mathieson, Director of
Engineering and Environmental Services, re: Heidi's R.V. Sales, Site Plan
Agreement, Pt. W ½ Lot 20, Conc. 11 (formerly Township of Oro), being Part 1,
51R-30235, being all of PIN #58547-0129 (Lt) be received and adopted, and that
the Township of Oro~Medonte enter into a Site Plan Agreement with Heidi's R.V.
Sales, Pt. W ½ Lot 20, Conc. 11 (formerly Township of Oro), being Part 1, 51R-
30235, being all of PIN #58547-0129 (Lt), and further that the appropriate by-law be
brought forward for Council consideration.
Carried.
b) Report No. PWS2002-04, Jerry Ball, Public Works Superintendent, re: tender
contracts as follows:
PWS2002-02
PWS2002~03
PWS2002-04
PWS2002-05
PWS2002-06
PWS2002-08
PWS2002-09
PWS2002-10
Calcium Chloride
Gravel Resurfacing
Surface Treatment
Slurry Seal
Winter Sand
Snow Removal for Winter Seasons of
2002-2003, 2003-2004 and 2004-2005
2002 Model Tandem Cab and Chassis
Truck
Snow Plow Equipment
Motion No. CW-20
Moved by Dickie, Seconded by Hough
It is recommended that Report No. PWS2002-04 by Jerry Ball, Public Works
Superintendent, re: tender contracts be received and adopted; and that the resulting
tenders be accepted by Council or the subsequent contracts from the following
Contractors:
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CONTRACT
NO. DESCRIPTION CONTRACTOR
Quotation 2002 ½ Ton and Thor Motors
2002 % Ton Pick-Up
PWS2002-02
Calcium Chloride
Pollard Highway Products
TOTAL AMOUNT
$23,242.65 (1/2
Ton)
$25,382.80 (3~4
Ton)
$123,371.00
PWS2002-03 Gravel Resurfacing MR. Truax Aggregates
$247,375.45
PWS2002-04 Surface Treatment Duncor Enterprises Inc.
$104,738.07
PWS2002-05
Slurry Seal
Miller Paving Limited
$162,982.40
PWS2002-06
PWS2002-08
Winter Sand
Snow Removalfor
Winter Seasons of 2002-
2003,2003-2004 and
2004-2005
Georgian Bay Aggregates
T. D. Newman Trucking
$18,334.00
(corrected) (N)
$27,980.00 (S)
$228.98 (Standby)/
$85.60 per hour for
2002-2003
$228.98 (Standby)/
$90.74 per hour for
2003-2004
PWS2002-09
PWS2002-10
2002 Model Tandem
Cab and Chassis Truck
Snow Plow Equipment
Currie Truck Centre
Viking Cives Ltd.
$228.98(Standb,
$96.18 per hour
2004-2005
$114,885.00
$59,823.00
and that the respective companies be notified accordingly.
Carried.
8. PLANNING AND DEVELOPMENT:
a) Report No. PD2002-20, Andria Leigh, Township Planner, re: Committee of
Adjustment decisions for April 11,2002.
Motion No. CW-21
Moved by Hough, Seconded by Dickie
It is recommended that Report No. PD2002-20 by Andria Leigh, Township Planner,
re: Committee of Adjustment decisions for April 11,2002 be received.
Carried.
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9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
Items have been incorporated in the minutes.
12. IN-CAMERA:
Motion No. CW-22
Moved by Hughes, Seconded by Marshall
It is recommended that we do now go In-Camera at 11:25 a.m. to discuss a legal
matter.
Carried.
Motion No. CW-23
Moved by Dickie, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 11:37 a.m.
a) Councillor Hough re: legal matter.
No motions emanated from this discussion.
Motion No. CW-24
Moved by Dickie, Seconded by Hough
It is recommended that we do now adjourn at 11:42 a.m.
f'4~yor, J. Neil Craig
ul K""er',
Carried.
Carried.
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