Loading...
05 08 2002 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, May 8, 2002 @ 9:00 a.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO, Marilyn Pennycook, Clerk, Paul Gravelle, Treasurer, Ron Kolbe, Director of Building/Planning, Andria Leigh, Township Planner, Keith Mathieson, Director of Engineering and Environmental Services, Chris Carter, Recreation Co-ordinator, Paul Eenhoorn, Fire Chief. Also Present: M. Tenszen, Packet and Times 1. ADOPTION OF THE AGENDA: Motion No. CW-1 Moved by Marshall, Seconded by Hughes It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, May 8, 2002, 2002 be received and adopted with the addition of the following: 5. CORRESPONDENCE: j) Additional correspondence in support of Oro-Medonte's Resolution re: Permits to Take Water Process submitted by: City of Orillia Township of Southgate Town of Renfrew The Township of Melancthon Municipality of North Bruce Peninsula City of Belleville Township of Scugog City of Owen Sound Township of Georgian Bluffs Municipality of Faraday Township Township of West Grey 6. FNANCE, ADMINISTRATION AND FIRE: g) h) J) Report No. ADM2002-22, Jennifer Zieleniewski, CAO, re: Heritage Homestead Signage. Marilyn Pennycook, Clerk, re: Discussion concerning Special Council Meeting. Jennifer Zieleniewski, CAO, re: Discussion concerning request by Oro- Medonte Children's Choir and Youth Choir. Councillor Hough re: Discussion re: delisting Severn Sound as an area of concern. Sm PLANNING AND DEVELOPMENT: Report No. PD2002-22, Andria Leigh, Township Planner, re: Waiver of Rezoning Application Fee for Concession 1, East Part of Lot 10 (Orillia), Dawn and Bruce Patterson. PUBLIC WORKS Councillor Fountain re: Update on Roadside Clean-up IN CAMERA a) Jennifer Zieleniewski, CAO re: Personnel Matter. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" Nil. 3. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of April, 2002. Motion No. CW-2 Moved by Fountain, Seconded by Marshall It is recommended that the Statement of Accounts for the month of April, 2002 totaling $1,808,357.35 be received. 2 Carried. 4. DEPUTATIONS: Nil. 5. CORRESPONDENCE: a) Bob Murray, Secretary, Oro District Lions Club, correspondence re: Guthrie Pavilion Dedication Ceremony. Motion No. CW-3 Moved by Marshall Seconded by Fountain It is recommended that the correspondence dated April 29, 2002 from Mr. Bob Murray, Secretary, Oro District Lions Club be received; and that a response be forwarded to the Club, under the Mayor's signature, to express Council's gratitude to the Lions Club for their continued support of the Township and the community; and that Council attend the dedication ceremony to be held on May 21, 2002 to dedicate the Township Pavilion at the Guthrie Sports Fields in memory of His Worship the Late Mayor lan Beard; and that the Recreation Co-ordinator liaise with the Lions Club to co-ordinate the events to take place on May 21,2002; and that Council donate the drinks as a contribution to the event. Carried. b) Nottawasaga Valley Conservation Authority, Spring 2002 Highlights. Motion No. CW-4 Moved by Marshall Seconded by Hughes It is recommended that The Nottawasaga Valley Conservation Authority Highlights Spring 2002 be received. Carried. c) R.A. (Bob) Fowler, Secretary, Ontario Property and Environmental Rights Alliance, correspondence re: MNR Land Tax Exemption Proposal/ERB Registry No. PB00E6007 -April 3, 2002. Motion No. CW-5 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence received from Mr. R.A. (Bob) Fowler, Ontario Property and Environmental Rights Alliance re: MNR Land Tax Exemption Proposal/EBR Registry No. PB00E6007 -April 3, 2002 be received. 3 Carried. d) Brenda Sigouin, Clerk-Administrator, Township of Essa correspondence re: The Ontario Clean Water Agency, Regulation 506/01. Motion No. CW-6 Moved by Hough, Seconded by Dickie It is recommended that the resolution regarding The Ontario Clean Water Agency, Regulation 506/01 be amended to be endorsed. Carried. Motion No. CW-7 (As amended) Moved by Marshall, Seconded by Hughes It is recommended that the correspondence received from Ms Brenda Sigouin, Clerk-Administrator, Township of Essa re: The Ontario Clean Water Agency, Regulation 506/01 be received and endorsed. Sherry McKinnon, correspondence re: intersection of Line 11 and 15/16 Sideroad. e) Motion No. CW-8 Moved by Hughes, Seconded by Fountain Carried. Request for a four-way stop at the It is recommended that the information received from Ms. Sherry McKinnon re: request for a four-way stop at the intersection of Line 11 and 15/16 Sideroad be received and referred to staff for a report. Carried. f) R.Allan Sinton, correspondence re: Request to rename Line 1 North in honour of Private George Robert McNutt. Motion No. CW-9 Moved by Fountain, Seconded by Marshall It is recommended that the information received from Mr. R. Allan Sinton re: renaming Concession 1 North in honour of Private George Robert McNutt be received and referred to staff for a report. 4 Carried. g) Simcoe County District School Board re: Update 11 - April 24, 2002. Motion No. CW-IO Moved by Marshall, Seconded by Hughes It is recommended that the Simcoe County District School Board Update 11 - April 24,2002 be received. Carried h) Midland Public Library Board Minutes, dated March 21,2002. Motion No. CW-11 Moved by Fountain, Seconded by Marshall It is recommended that the Midland Public Library Board Minutes, dated March 21, 2002 be received. Carried. i) John Archer, Royal Canadian Legion Senior Curling Team Branch 262, correspondence re: Appreciation of donation of Township pins. Motion No. CW-12 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence received from Mr. John Archer re: appreciation for donation of Township pins for the Royal Canadian Legion Senior Curling Team be received. Carried. J) Correspondence received in support of Oro-Medonte's Resolution re: Permits to Take Water Process submitted by: Township of Chapleau City of Stratford Village of Point Edward Township of Armour Loyalist Township Township of Chisholm 5 Municipality of Arran-Elderslie Township of North Glengarry Town of Marathon Township of Chatsworth Township of Ignace Town of Deseronto Township of Terrace Bay City of Orillia Township of Southgate Town of Renfrew The Township of Melancthon Municipality of North Bruce Peninsula City of Belleville Township of Scugog City of Owen Sound Township of Georgian Bluffs Municipality of Faraday Township Township of West Grey Motion No. CW-13 Moved by Hough, Seconded by Dickie It is recommended that Correspondence received in support of Oro-Medonte's Resolution re: Permits to Take Water Process submitted by: Township of Chapleau City of Stratford Village of Point Edward Township of Armour Loyalist Township Township of Chisholm Municipality of Arran-Elderslie Township of North Glengarry Town of Marathon Township of Chatsworth Township of Ignace Town of Deseronto Township of Terrace Bay City of Orillia Township of Southgate Town of Renfrew The Township of Melancthon Municipality of North Bruce Peninsula City of Belleville Township of Scugog City of Owen Sound Township of Georgian Bluffs Municipality of Faraday Township Township of West Grey Be received. Carried. 6 k) Walter Dickie, President, Lake Simcoe Regional Airport Commission re: Airport Agreement. Motion No. CW-14 Moved by Marshall Seconded by Fountain It is recommended that the correspondence received from Mr. Walter Dickie, President Lake Simcoe Regional Airport Commission re: Lake Simcoe Regional Airport Agreement be received and; that the Mayor and Clerk be authorized to execute the Lake Simcoe Regional Airport Agreement, as amended, on behalf of the Township of Oro-Medonte and; that the Mayor and Clerk be authorized to execute the Lake Simcoe Airport Supplementary Agreement, as amended, on behalf of the Township of Oro-Medonte and; That the appropriate By-laws be brought forward for Council consideration. Carried. Councillor Hughes refrained from voting on this issue. 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. ADM2002~20, Paul Gravelle, Treasurer re: vacancy verification service. Motion No. 6W-15 Moved by Dickie, Seconded by Hough It is recommended that Report No. ADM2002-20, Paul Gravelle, Treasurer re: vacancy verification service be received and adopted, and; that the Treasurer take the necessary action to enter into an agreement with MPAC for the provision of their Vacancy Verification Service and; that the appropriate By-law to execute the agreement be drafted and brought forward for Council's Consideration. Carried. 7 b) Report No. ADM2002-21, Paul Gravelle, Treasurer, re: tendering -insurance coverage. Motion No. CW-16 Moved by Dickie, Seconded by Hough It is recommended that Report No. ADM2002~21, Paul Gravelle, Treasurer, re: tendering - insurance coverage be received and adopted, and; that the Treasurer be directed to request proposals for the municipality's liability insurance coverage. Carried. c) Paul Gravelle, Treasurer, re: Discussion of Income Statement presented on calendarized budget format (to be distributed separately). Motion No. CW-17 Moved by Hough, Seconded by Dickie It is recommended that the information presented by Paul Gravelle, Treasurer, re: Discussion of Income Statement on calendarized budget be received. Carried. d) Report No. PR2002-03, Chris Carter, Recreation Coordinator re: Interest in a Community Hall Electrical Upgrade. Motion No. CW-18 Moved by Hough, Seconded by Dickie It is recommended that Report No. PR2002-03, Chris Carter, Recreation Coordinator re: Interest in a Community Hall Electrical Upgrade be received and adopted, and; that Council funds the Carly Hall electrical upgrade 100% and; that the Project be funded from the D.C.A. (Development Charges Account) reserve, and; that the hall board be notified accordingly of Council decisions. Carried. e) Councillor Hughes Update re: New Municipal Act Conference Highlights. Motion No. CW-19 Moved by Dickie, Seconded by Hough It is recommended that the information presented by Councillor Hughes re: New Municipal Act Conference Highlights be received. Carried. f) Jennifer Zieleniewski, CAO, discussion re: correspondence from Tim Crawford, Chair, Oro-Medonte History Committee concerning the African Church Roof. Motion No. CW-20 Moved by Hough, Seconded by Dickie It is recommended that the Township of Oro-Medonte proceed with the renovations to the roof of the Oro African Church NHS to be reshingled by the lowest bidder, Fraser MacLeod, with western cedar for the lowest quoted price of $4815.00 including GST, and; that the Chief Building Official manage the project, and; that the History Committee be advised of Council's decision and; that the expenditure be considered an overrun to the budget. Carried. g) Report No. ADM2002-22, Jennifer Zieleniewski, CAO, re: Heritage Homestead Sign. Motion No. CW-21 Moved by Dickie, Seconded by Hough It is recommended that Report No. ADM2002-22, Jennifer Zieleniewski, CAO, re: Heritage Homestead Signage be received and adopted, and; that the erection of signage on the Township of Oro-Medonte property between Line 4 S and Line 5 S (Conc. 5, E. Pt. Lot 21 (Oro) by Heritage Homestead is not supported, and; That the owners of Heritage Homestead be advised of Council's decision. Carried. h) Marilyn Pennycook, Clerk re: Discussion concerning Special Council Meeting. Motion No. CW-22 Moved by Hough, Seconded by Fountain It is recommended that a Special Council meeting be called on Wednesday, May 15, 2002 at 5:30 p.m. for the purpose of an In Camera discussion of a Personnel item. i) Carried. Jennifer Zieleniewski, CAO, re: Discussion concerning request by Oro- Medonte Children's Choir and Youth Choir. Motion No. CW-23 Moved by Dickie, Seconded by Hough It is recommended that information presented by Jennifer Zieleniewski, CAO re: request by Oro-Medonte Children's Choir and Youth Choir be received. Carried. Motion No. CW-24 Moved by Fountain, Seconded by Hough It is recommended that the Township of Oro-Medonte make a one - time donation of a further $500.00 to the Oro-Medonte Children's Choir and Youth Choir. Carried. J) Councillor Hough, re: Discussion concerning Severn Sound Association Ceremony on June 22, 2002. Motion No. CW -25 Moved by Dickie, Seconded by Marshall It is recommended that the Mayor, Councillor Hough and Deputy Mayor Dickie be authorized to attend the Severn Sound Association Ceremony re: Delisting of Severn Sound as an Area of Concern to be held in Penetanguishene on June 22, 2002. Carried. 7. PUBLIC WORKS: 10 a) Report No. ES2002-30, Keith Mathieson, Director of Engineering and Environmental Services, re: request for streetlighting on Booth Street - Township of Oro-Medonte. Motion No. CW-26 Moved by Dickie, Seconded by Hough It is recommended that Report No. ES2002-30, Keith Mathieson, Director of Engineering and Environmental Services, re: request for streetlighting on Booth Street - Township of Oro-Medonte be received and adopted, and; that the streetlights requested on Booth Street not be installed, and; that Mr. Varriano be notified of Council's decision. Carried. b) Councillor Fountain gave an update on the activities on "PITCH-IN CANADA WEEK" during the week of April 22nd to April 28th and on the Thank You Barbeque that was sponsored by the Oro District Lions Club on May 4th at Oro Memorial Park. 8. PLANNING AND DEVELOPMENT: a) Report No. PD2002-21, Andria Leigh, Township Planner re: Appeal of Zoning By-law Amendment 2002-12 for Concession 2, Part Lot 41 and 42, (Medonte) Development Application P-116/01 (Settlers Ghost Golf Course). Motion No. CW-27 Moved by Dickie, Seconded by Hough It is recommended that Report No. PD2002-21, Andria Leigh, Township Planner re: Appeal of Zoning By-law Amendment 2002-12 for Concession 2, Part Lot 41 and 42, (Medonte) Development Application P-116/01 (Settlers Ghost Golf Course) be received. Carried. 11 b) Report No. PD2002-22, Andria Leigh, Township Planner, re: Waiver of Rezoning Application Fee for Concession 1, East Part of Lot 10 (Orillia), Dawn and Bruce Patterson. Motion No. CW-28 Moved by Dickie, Seconded by Hough It is recommended that Report No. PD2002-22, Andria Leigh, Township Planner, re: Waiver of Rezoning Application Fee for Concession 1, East Part of Lot 10 (Orillia), Dawn and Bruce Patterson be received and adopted, and; that the application fee including refundable deposit for a Zoning By-law Amendment in the amount of $2450.00 be waived for the rezoning of a portion of the Environmental Protection (EP0 zone on Concession 1, East Part of Lot 10 (Orillia), Roll Number 43-46-030- 012-18100-0000 and; that the Township Planner proceed with the required rezoning of the Environmental Protection (EP)Zone, and; That the landowner be so advised. Carried. 9. COMMUNITY SERVICE: a) Discussion re: Nomination of Candidate for The Order of Ontario, Ministry of Citizenship and Culture. Motion No. CW-29 Moved by Dickie, Seconded by Hough It is recommended that Council of the Township of Oro~Medonte nominate Joan Reid to the Ministry of Citizenship and Culture as a candidate for the Order of Ontario. Carried. 10. ENVIRONMENTAL TASK FORCE: Nil. 11. ADDENDUM: Items have been incorporated in the minutes. 12 12. IN-CAMERA: Motion No. CW-30 Moved by Marshall, Seconded by Hughes It is recommended that we do now go In Camera at 11:40 a.m. to discuss a personnel matter. Motion No. CW-31 Moved by Fountain, Seconded by Marshall It is recommended that we do now rise and report from In Camera at Carried. 12:05 p.m. Carried. a) Jennifer Zieleniewski, CAO re: Discussion of Personnel Matter. Motion No. CW-32 Moved by Hough, Seconded by Dickie It is recommended that The Management Employee Wage Schedule for 2002 presented by Jennifer Zieleniewski, CAO, be received and adopted. 13. ADJOURNMENT Motion No. CW-33 Moved by Hough, Seconded by Dickie It is recommended that we do now adjourn at 12:07 pm Carried. Carried. Ma J. Neil Craig //' 13