Loading...
09 16 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING MINUTES Township of Council Chambers Proud Heritage, Exciting Future Wednesday, September 16, 2009 TIME: 9:05 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Jerry Ball, Director of Transportation and Environmental Services; Richard Playfair, Director of Fire & Emergency Services Also Present: Eva Young, Dennis McKee, Martha Ziegler, Sarah Ashwood, C. Schaefer, H. Schaefer, Bonnie Therrien, Deane Ewart, Vera Cameron-van Amelsvoort, Gerry van Amelsvoort, Vivian Abbott, Edwin Abbott, Jon Oelrichs, Laird Keiths, Gordon Ball, Linda Baker, Allan Baker, Roger Kerslake, Joe Charles, Melanie Collum, Hartley Woodside Page 1 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. 1. NOTICE OF ADDITIONS a) Motion to adopt additions. Motion No. CW090916-1 Moved by Crawford, Seconded by Agnew It is recommended that the following items be added to the agenda for consideration: 4a) Deane Ewart, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball. 4b) Hartley Woodside, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball. 7d) Councillor Agnew, correspondence dated September 3, 2009, Township of Tiny, re: Support of Closure and Future Development of Landfill Site 41. 7e) Councillor Agnew, re: Sign-By-Law. 10c) Andria Leigh, Director of Development Services, re: Status Update on Discussions with NVCA/SSEA Service Delivery Options. 10d) And ria Leigh, Director of Development Services, correspondence dated September 3, 2009, re: Moss Developments Ltd. Oro Township Subdivision and re: Requirements to register the Subdivision. 13d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Markov and Heatherington - Plan 606 and 798). 13e) Mayor H.S. Hughes, re: Personal Matter (Committee Members). Carried. b) Motion to suspend the Procedural By-law. Motion No. CW090916-2 Moved by Allison, Seconded by Coutanche It is recommended that Procedural By-law 2008-109 be waived to allow deputations by Deane Ewart and Hartley Woodside, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball. Carried. Page 2 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. 2. ADOPTION OF AGENDA a) Motion to adopt agenda. Motion No. CW090916-3 Moved by Crawford, Seconded by Evans It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, September 16, 2009 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) Deane Ewart, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball. Correspondence was distributed to Council and staff. Motion No. CW090916-4 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated September 16, 2009 from Deane Ewart, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball be received. Carried. b) Hartley Woodside, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball. Correspondence was distributed to Council and staff. Motion No. CW090916-5 Moved by Agnew, Moved by Crawford It is recommended that the correspondence dated September 15, 2009 from Hartley Woodside, re: 2009-SPA-04 (Montgomery Childs) Horseshoe Valley Paintball be received. Carried. Page 3 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. 5. CONSENT AGENDA: a) Nottawasaga Valley Conservation Authority, minutes of meetings held on June 12, 2009. Staff Recommendation: Receipt. b) Sid Ryan, President, CUPE Ontario and Tracy Saarikoski, President, OCBCC, correspondence dated September 1, 2009, re: Proclamation Request, October 21, 2009, "Child Care Worker & Early Childhood Educator Appriciation Day". Staff Recommendation: Receive, Proclaim and Post on Township's Website. Motion No. CW090916-6 Moved by Crawford, Seconded by Agnew It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: b) Sid Ryan, President, CUPE Ontario and Tracy Saarikoski, President, OCBCC, correspondence dated September 1, 2009, re: Proclamation Request, October 21, 2009, "Child Care Worker & Early Childhood Educator Appriciation Day". Received, Proclaimed and Posted on Township's Website. with the exception of Item 5a) to be voted on separately. Carried. Motion No. CW090916-7 Moved by Allison, Seconded by Agnew It is recommended that the motion with respect to the NVCA minutes of meetings held on June 12, 2009 be deferred until such time as the Township of Oro-Medonte receives a copy of the recording of the public meeting of June 12, 2009. Carried. Page 4 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. Motion No. CW090916-8 Moved by Allison, Seconded by Coutanche It is recommended that 1. The Nottawasaga Valley Conservation Authority, minutes of meetings held on June 12, 2009 be received. 2. And That the NVCA be advised, under the Chief Administrative Officer's signature, of inaccuracies of the June 12, 2009 Public Meeting Minutes, Section 6.2 Robin Dunn, CAO Oro-Medonte, and Section 6.3 Mayor Harry Hughes, Township of Oro-Medonte, re: Township of Oro- Medonte Request to Reduce Conservation Authority Jurisdiction. Deferred 6. COMMUNICATIONS: a) Correspondence from Ted Blowes, National Chairman, Communities in Bloom, re: 2009-2010 Edition of WinterLights Celebrations. Motion No. Cw090916-9 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence from Ted Blowes, National Chairman, Communities in Bloom, re: 2009-2010 Edition of WinterLights Celebrations be received. Carried. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated September 2, 2009, LAS Communication, re: FYI No.: 09-003, New Solar Photovoltaic (PV) Program Now Available to all Ontario Municipalities. Motion No. CW090916-10 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence dated September 2, 2009, LAS Communication, re: FYI No.: 09-003, New Solar Photovoltaic (PV) Program Now Available to all Ontario Municipalities be received. Carried. Page 5 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. b) Mayor H.S. Hughes, re: AMO Communication, September 10, 2009, FYI No.: 09-114, Continuous Improvement Fund (CIF). Motion No. CW090916-11 Moved by Coutanche, Seconded by Allison It is recommended that the AMO Communication dated September 10, 2009, re: FYI No.: 09-114, Continuous Improvement Fund (CIF) be received. Carried. c) Councillor Coutanche, re: Line 6 North in the area of Mount St. Louis Road. otion No. CW090916-12 Moved by Crawford, Seconded by Evans It is recommended that the verbal information presented by Councillor Coutanche, re: Line 6 North in the area of Mount St. Louis Road be received. Carried. d) Councillor Agnew, correspondence dated September 3, 2009, Township of Tiny, re: Support of Closure and Future Development of Landfill Site 41. Motion No. CW090916-13 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated September 3, 2009, Township of Tiny, re: Support of Closure and Future Development of Landfill Site 41 be received. Carried. e) Councillor Agnew, re: Sign By-Law. Motion No. CW090916-14 Moved by Coutanche, Seconded by Allison It is recommended that the verbal information presented by Councillor Agnew re: Sign By-Law be received. Carried. Page 6of13 Committee of the Whole Meeting Minutes - September 16, 2009. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Report No. FI 2009-16, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts, August 31, 2009. Motion No. CW090916-15 Moved by Crawford, Seconded by Agnew It is recommended that Report No. FI 2009-16, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts, August 31, 2009 be received; And That the accounts for the month of August 2009 totalling $1,166,283.70 be received. Carried. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2009-29, Jerry Ball, Director of Transportation and Environmental Services, re: Homire Watermain Installation on Townline. Motion No. CW090916-16 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. TES 2009-29, Jerry Ball, Director of Transportation and Environmental Services, re: Homire Watermain Installation on Townline be received and adopted. 2. That the Developer be allowed to continue external works for the subdivision, upon receipt of securities covering 100 percent of the value of the work. 3. And That the Developer be advised of Council's decision. Carried. b) Report No. TES 2009-30, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction for Line 4 North, South of Mount Saint Louis Road. Motion No. CW090916-17 Moved by Hough, Seconded by Agnew It is recommended that the motion with respect to Report No. TES 2009-30, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction for Line 4 North, South of Mount Saint Louis Road be deferred until notification is provided to area residents and that the report be brought forward to the October 7, 2009 Committee of the Whole meeting. Carried. Page 7 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. Motion No. CW090916-18 Moved by Agnew, Seconded by Evans It is recommended that 1. Report No. TES 2009-30, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction for Line 4 North, South of Mount Saint Louis Road be received and adopted. 2. That the speed limit on Line 4 North be reduced to 60 km/h from Mount Saint Louis Road, south for a distance of 1.1 kilometers. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. And That the Director of Transportation and Environmental Services notifies Susan McKinnon and the O.P.P. of Council's decision. Deferred. 10. DEVELOPMENT SERVICES: a) Report No. DS 2009-057, Andria Leigh, Director of Development Services, re: Building Division Proposed Capital Expenditure. Motion No. CW090916-19 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report No. DS 2009-057, Andria Leigh, Director of Development Services, re: Building Division Proposed Capital Expenditure be received. 2. And That the funds be allocated in the 2010 budget deliberations. Carried. Page 8 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. b) Report No. DS 2009-058, Andria Leigh, Director of Development Services, re: Tammy Reynolds - Temporary Request for Two Dwellings, Concession 11, West Part of Lot 15 (formerly Oro), 118415/16 Side Road East. Motion No. CW090916-20 Moved by Evans, Seconded by Crawford It is recommended that 1. That Report No. DS 2009-058, Andria Leigh, Director of Development Services, re: Tammy Reynolds - Temporary Request for Two Dwellings, Concession 11, West Part of Lot 15 (formerly Oro), 1184 15/16 Side Road East be received and adopted. 2. That Council authorizes the request of Tammy Reynolds to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling to a maximum time period of one year. 3. That the Clerk bring forward the appropriate by-law authorizing the agreement to this effect. 4. And That Tammy Reynolds be advised of Council's decision. Carried. c) Andria Leigh, Director of Development Services, re: Status Update on Discussions with NVCA/SSEA Service Delivery Options. Motion No. CW090916-21 Moved by Coutanche, Seconded by Allison It is recommended that the verbal update by Andria Leigh, Director of Development Services, re: Status Update on Discussions with NVCA/SSEA Service Delivery Options be received. Carried. Page 9of13 Committee of the Whole Meeting Minutes - September 16, 2009. d) Andria Leigh, Director of Development Services, correspondence dated September 3, 2009, re: Moss Developments Ltd. Oro Township Subdivision and re: Requirements to register the Subdivision. Motion No. CW090916-22 Moved by Evans, Seconded by Agnew It is recommended that 1. The verbal update from Andria Leigh, Director of Development Services, re: Moss Developments Ltd. Oro Township Subdivision and re: Requirements to register the Subdivision be received. 2. That the correspondence received by the Township on September 15, 2009 from Noah Murad, re: Moss Developments Ltd. Oro Township Subdivision and re: Requirements to register the Subdivision be received. 3. That Council does not support alternative collection of securities. 4. And Further That the applicant be advised to post full securities. Carried. 11. EMERGENCY SERVICES: None. 12. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2009-18, Shawn Binns, Director of Recreation and Community Services, re: 2009 Township of Oro-Medonte Accessibility Plan. Motion No. CW090916-23 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report No. RC 2009-18, Shawn Binns, Director of Recreation and Community Services, re: 2009 Township of Oro-Medonte Accessibility Plan be received and adopted. 2. That the Township of Oro-Medonte Accessibility Plan be approved for submission and implementation as required by the Province's Accessibility for Ontarians with Disabilities Act, 2005 (AODA). 3. And That the recommendations outlined in the 2009 Accessibility Plan be included for Council's consideration in 2010 budget deliberations. Carried. Page 10 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. b) Report No. RC 2009-19, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure. Motion No. CW090916-24 Moved by Agnew, Seconded by Evans It is recommended that 1. Report No. RC 2009-19, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure be received. 2. That the Mayor and Clerk be authorized to enter into the agreement on behalf of the Township. 3. And That the Clerk bring forward the appropriate by-law. Carried. c) Shawn Binns, Director of Recreation and Community Services, re: 160th Anniversary of Oro African Church [To be distributed at the meeting]. Motion No. CW090916-25 Moved by Coutanche, Seconded by Allison It is recommended that the Memorandum dated September 16, 2009 from Shawn Binns, Director of Recreation and Community Services, re: 160th Anniversary of Oro African Church be received and adopted. Carried. 13. IN-CAMERA: a) Motion to Go In-Camera Motion No. CW090916-26 Moved by Evans, Seconded by Crawford It is recommended that we do now go In-Camera at 11:55 a.m. to discuss Property and Personal Matters. Carried. Page 11 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. b) Motion to Rise and Report Motion No. CW090916-27 Moved by Allison, Seconded by Coutanche It is recommended that we do now Rise and Report from In-Camera at 12:27 p.m. Carried. c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments Lakeshore Promenade). Motion No. CW090916-28 Moved by Evans, Seconded by Agnew It is recommended that 1. Confidential Report No. CS 2009-028, Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments Lakeshore Promenade) be received and adopted. 2. And That staff proceed as outlined in Confidential Report No. CS 2009- 028. Carried. d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Markov and Heatherington - Plan 606 and 798). Motion No. CW090916-29 Moved by Coutanche, Seconded by Allison It is recommended that the confidential correspondence dated September 11, 2009 and presented by Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Markov and Heatherington, Plan 606 and Plan 798) be received; and further that staff proceed as directed. Carried. Page 12 of 13 Committee of the Whole Meeting Minutes - September 16, 2009. e) Mayor H.S. Hughes, re: Personal Matter (Committee Members). Motion No. CW090916-30 Moved by Allison, Seconded by Coutanche It is recommended that the confidential correspondence presented by Mayor H.S. Hughes, re: Personal Matter (Committee Members) be received. Carried. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion to adjourn. Motion No. CW090916-31 Moved by Agnew, Seconded by Evans It is recommended that we do now adjourn at 12:47 p.m. Carried. Mayor H.S. u es J. gl Ier Page 13 of 13