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09 04 2002 Council Minutes \II ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES . Wednesday, September 4, 2002 TIME: 7:00 p.m. FOURTY-SIXTH MEETING 2000-2003 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAD, Marilyn Pennycook, Clerk, Keith Mathieson, Director of Engineering and Environmental Services. Also Present: J. Waugh, Lite FM, Dallas Bolyea. 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of reflection. . 3. ADOPTION OF AGENDA: Motion No.1 Moved by Marshall, Seconded by Hughes Be it resolved that the agenda for the Council Meeting dated Wednesday, September 4, 2002 be adopted as printed and circulated with the following additions: 9. REPORTS OF MUNICIPAL OFFICERS d) Report No. ADM2002-041, Jennifer Zieleniewski, CAD, dated September 4, 2002 re: Accessibility Advisory Committee. e) Report PWS2002-09, Jerry Ball, Public Works Superintendent, dated August 13, 2002 re: Ditching Project and Culvert Replacement on Tudhope Boulevard. (Deferred from Committee of the Whole, August 14, 2002). f) Councillor R. Hough, re: AMO Conference Update. . g) Councillor R. Hough, re: County Council reorganization. h) Councillor R. Hough, re: West Nile Virus. !O . 12. BY-LAWS: ,. d) By-law No. 2002-054 Being a By-law to authorize the . (Formerly Bill #T614) execution of a Tax arrears extension agreement. e) By-law No. 2002-094 Being a By-law to convey Parts of O'Brien Street, being Parts 1 and 2, Plan 51 R-30184, and Parts 3,4 and 5, Plan 51 R-28368, being Part of PIN #58554-0051 (Lt)' (geographic Township of Oro) Township of Oro-Medonte, County of Simcoe. 15. IN-CAMERA a) Jennifer Zieleniewski, CAD re: Personnel Matter (Livestock Valuers). b) Councillor R. Hough, re: Property Matter (Pallets North Update). c) Councillor P. Marshall, re: Property Matter (African Church Update). Carried. . 4. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" Councillor Hughes declared a pecuniary interest regarding agenda items 6 (a), (b), and 11 (a) re: Proposed Park at Pods Lane and Alpine Way in Horseshoe Highlands, as his son lives in close proximity to the land under discussion. Councillor Hughes left Council Chambers and refrained from any discussion or voting on these items. Councillor Hughes declared a pecuniary interest regarding agenda item 6 (a), (b), and 11 (a) re: Reunion Committees, as he is a member of the Reunion Committee for the Guthrie School Reunion. Councillor Hughes left Council Chambers and refrained from any discussion or voting on these items. 5. RECOGNITION OF ACHIEVEMENTS: Nil. " . 2 0,. , 6. MINUTES OF PREVIOUS MEETING: a) Minutes of the Council Meeting held Wednesday, July 17, 2002 as amended. . Councillor Hughes left Council Chambers and refrained from any discussion or voting on this item. Motion No.2 Moved by Marshall, Seconded by Fountain Be it resolved that Minutes of the Council meeting held Wednesday, July 17, 2002 be amended to read: "Councillor Hughes declared a pecuniary interest regarding agenda items 6 (a) and 11 (c) re: Proposed Park at Pods Lane and Alpine Way in Horseshoe Highlands, as his son lives in close proximity to the land under discussion. Councillor Hughes refrained from any discussion or voting on these items."; and that the Minutes of the Council meeting held Wednesday, July 17, 2002 be adopted as amended. . Carried. b) Minutes of the Council Meeting held Wednesday, August 14, 2002. Councillor Hughes left Council Chambers and refrained from any discussion or voting on this item. Motion No.3 Moved by Fountain, Seconded by Marshall Be it resolved that minutes of the Council meeting held Wednesday, August 14, be received and adopted as printed and circulated. Carried. 7. CONSENT AGENDA CORRESPONDENCE a) Correspondence addressed to Lake Simcoe Regional Airport from Don Hanney, President, Burl's Creek Family Event Park, dated August 20, 2002 re: 32nd Annual Barrie Automotive Flea Market. . b) Correspondence from Lake Simcoe Region Conservation Authority, dated July 25,2002 re: Lake Simcoe Clean Water Improvement Program - LSRCA's Environmental Projects Grants - Septic Repairs. 3 c) f) Correspondence addressed to The Honourable Chris Stockwell, MPP, Minister of the Environment and Energy from Lake Simcoe Region Conservation Authority, dated July 29,2002 re: Municipality of Bluewater - Septic System Loan Program. .. . d) Correspondence from Nottawasaga Valley Conservation Authority re: NVCA Highlights July -August 2002. e) Minutes from the Midland Public Library Board Meeting held May 9, 2002. Correspondence from David J. Isaac, Manager, Simcoe Funeral Home, dated August 6,2002 re: An Invitation to Remember. g) Correspondence from Caroline Mach, Chair Communications Sub- Committee, Woodlands Expo 2002 dated August 14, 2002 re: Woodlands Expo 2002 h) Correspondence from Brad Rudachyk, President, Simcoe County Historical Association, dated August 21, 2002 re: 3rd Annual Fall Barbecue. i) Correspondence from The Honourable Denis Coderre, Minister of Citizenship and Immigration, dated August 5, 2002 re: Canada's Citizenship Week. . Motion No.4 Moved by Marshall, Seconded by Hughes Be it resolved that the items under the "Consent Agenda Correspondence" as listed below be received. a) Correspondence addressed to Lake Simcoe Regional Airport from Don Hanney, President, Burl's Creek Family Event Park, dated August 20, 2002 re: 32nd Annual Barrie Automotive Flea Market. b) Correspondence from Lake Simcoe Region Conservation Authority, dated July 25,2002 re: Lake Simcoe Clean Water Improvement Program - LSRCA's Environmental Projects Grants - Septic Repairs. c) Correspondence addressed to The Honourable Chris Stockwell, MPP, Minister of the Environment and Energy from Lake Simcoe Region Conservation Authority, dated July 29,2002 re: Municipality of Bluewater - Septic System Loan Program. d) Correspondence from Nottawasaga Valley Conservation Authority re: NVCA Highlights July -August 2002. . e) Minutes from the Midland Public Library Board Meeting held May 9, 2002. 4 " f) . g) h) i) 8. Nil. 9. . a) Correspondence from David J. Isaac, Manager, Simcoe Funeral Home, dated August 6,2002 re: An Invitation to Remember. Correspondence from Caroline Mach, Chair Communications Sub- Committee, Woodlands Expo 2002 dated August 14, 2002 re: Woodlands Expo 2002 Correspondence from Brad Rudachyk, President, Simcoe County Historical Association, dated August 21, 2002 re: 3rd Annual Fall Barbecue. Correspondence from The Honourable Denis Coderre, Minister of Citizenship and Immigration, dated August 5,2002 re: Canada's Citizenship Week. Carried. DEPUTATION: REPORTS OF MUNICIPAL OFFICERS Report No. ADM2002-39, Jennifer Zieleniewski, CAD, dated August 8, 2002 re: Christmas Shutdown. Motion No.5 Moved by Fountain, Seconded by Marshall Be it resolved that Report No. ADM 2002-39, Jennifer Zieleniewski, CAD, dated August 8, 2002 re: Christmas Shutdown be received and adopted; and that the holiday shutdown commence at 4:30 p.m. on Monday, December 23, 2002 to 8:30 a.m. Thursday, January 2, 2003; and that the Administration Centre and the Roads Yards be posted accordingly. . Carried. 5 b) Report No. ES2002-48, Keith Mathieson, Director of Engineering and Environmental Services, dated August 29, 2002, re: Monica Interior Design Ltd. and Modco Investments Ltd. Request for Reduction in Letter of Credit - Sugarbush Phase III, Stage IV, Section "A. ~I . Motion No.6 Moved by Marshall, Seconded by Fountain Be it resolved that that Report No. ES2002-48, Keith Mathieson, Director of Engineering and Environmental Services, dated August 29, 2002, re: Monica Interior Design Ltd. and Modco Investments Ltd. Request for Reduction in Letter of Credit - Sugarbush Phase III, Stage IV, Section "A" be received and adopted; and that the Treasurer be authorized to reduce the securities for Phase III, Stage IV, Section "A", to $8,207.44 of the Monica Interior Design Ltd. And Modco Investments Ltd. Development. Carried. c) Report No. ES2002-47, Keith Mathieson, Director of Engineering and Environmental Services dated August 28,2002 re: Terra Ridge Developments Inc. - Pre-Servicing Agreement, Part of the East Half of Lot 14, Concession 1, E.P.R., Parts 1, 3,4,5 and 6, Plan 51R-22770, Save and Except Parts 1,2 and 3, Plan 51 R-30901, Being all of PIN 58544-0115. Motion No. 7 . Moved by Hughes, Seconded by Fountain Be it resolved that Report No. ES2002-47, Keith Mathieson, Director of Engineering and Environmental Services dated August 28,2002 re: Terra Ridge Developments Inc. - Pre-Servicing Agreement, Part of the East Half of Lot 14, Concession 1, E.P.R., Parts 1,3,4,5 and 6, Plan 51 R-22770, Save and Except Parts 1,2 and 3, Plan 51 R-30901, Being all of PIN #58544-0115 be received and adopted; and that the Township of Oro-Medonte enters into a Pre-Servicing Agreement with Terra Ridge Developments Inc.; and that the Clerk prepare the appropriate By-law for Council's consideration. Carried. . 6 d) Report No. 2002-041, Jennifer Zieleniewski, CAD, dated September 4, 2002 re: Accessibility Advisory Committee. . Motion No.8 Moved by Fountain, Seconded by Marshall Be it resolved that Report No. ADM 2002-041, Jennifer Zieleniewski, CAD, dated September 4,2002 re: Accessibility Advisory Committee be received and adopted; and that an Accessibility Advisory Committee be created, consisting of one Council Member (Chair), three members of the public, one support staff, and the Mayor (ex-officio); and that the Accessibility Advisory Committee meet on a quarterly basis; and that staff advertise for members of the Committee; and that the Clerk bring forward the appropriate by-law to appoint the members to the Accessibility Advisory Committee. Carried. e) Report PWS2002-09, Jerry Ball, Public Works Superintendent, dated August 13, 2002 re: Ditching Project and Culvert Replacement on Tudhope Boulevard. (Deferred from Committee of the Whole, August 14,2002) Motion No.9 (Amendment) . Moved by Hough, Seconded by Hughes Be it resolved that Report PWS 2002-09, Jerry Ball, Public Works Superintendent, dated August 13, 2002 re: Ditching Project & Culvert Replacement on Tudhope Blvd. be deferred to September 11, 2002 Committee of the Whole meeting. Defeated. Motion No. 10 Moved by Bell, Seconded by Dickie Be it resolved that Report PWS 2002-09, Jerry Ball, Public Works Superintendent, dated August 13, 2002 re: Ditching Project and Culvert Replacement on Tudhope Boulevard be received and adopted; and that the culvert and end walls on the property of Mr. & Mrs. Kennedy at 130 Tudhope Blvd. remain as previously installed; and that the Public Works Superintendent advise Mr.& Mrs. Kennedy accordingly. . Councillor Hughes requested a recorded vote. Councillor P. Marshall Yea Councillor D. Bell Yea Deputy Mayor W. Dickie Yea Councillor Ruth Fountain Yea Councillor R. Hough Nay Councillor H. Hughes Nay Mayor J.N. Craig Yea Carried. 7 f) Councillor R. Hough, AMO Update Councillors R. Hough and H. Hughes gave a verbal update on the AMO Conference. . 10. COMMUNICATIONS a) Correspondence from Barbara Adamson, dated August 23,2002 re: Property Severance (South East Part Lot 6, Concession 9). Motion No. 11 Moved by Fountain, Seconded by Hughes Be it resolved that correspondence from Barbara Adamson, dated August 23, 2002 re: Property severance, South East Part Lot 6, Concession 9, be received and referred to staff to be included in the 5 year Official Plan Review. Carried. b) Correspondence dated August 28,2002 from H. Kanty, A. Palmer, P.K. Peterson and E. Rechnitzer, residents of Palm Beach Road re: Drainage. Motion No. 12 . Moved by Marshall, Seconded by Hughes Be it resolved that correspondence dated August 28,2002 from H. Kanty, A. Palmer, P.K. Peterson and E. Rechnitzer, residents of Palm Beach Road re: Drainage be received and referred to staff for a response. Carried. c) Correspondence from Walter Dickie, President, Lake Simcoe Regional Airport Commission, dated August 27, 2002 re: Assumption of Main Access road at the Lake Simcoe Regional Airport. Motion No. 13 Moved by Hough, Seconded by Bell Be it resolved that correspondence from Walter Dickie, President, Lake Simcoe Regional Airport Commission, dated August 27,2002, re: Assumption of Main Access road at the Lake Simcoe Regional Airport be received and referred to staff for a report. Carried. . 8 11. REPORTS OF COMMITTEES: . a) Minutes of the Committee of the Whole meeting held Wednesday, August 14, 2002. Councillor Hughes left Council Chambers and refrained from any discussion or voting on this item. Motion No. 14 Moved by Fountain, Seconded by Dickie Be it resolved that the Minutes of the Committee of the Whole meeting held August 14, 2002 be adopted as printed and circulated. 13. Nil. 14. . Nil. 14. a) Carried. PETITIONS: UNFINISHED OR NEW BUSINESS: BY-LAWS: By-law 2002-092 Being a By-law to enter into an agreement between Eric McKinnon and the Township of Oro-Medonte for the operation of the concession booth at the Oro-Medonte Community Arena. Motion No. 15 Moved by Hough, Seconded by Bell Be it resolved that a by-law to enter into an agreement between Eric McKinnon and the Township of Oro-Medonte for the operation of the concession booth at the Oro-Medonte Community Arena be introduced and read a first and second time and numbered By-law No. 2002-092. Carried. That By-law No. 2002-092 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. . Carried. 9 b) By-law 2002-091 Being a By-law to Accept and Dedicate for Use as a Public Highway Certain Lands within the Township of Oro-Medonte. . Motion No. 16 Moved by Dickie, Seconded by Hough Be it resolved that a by-law to Accept and Dedicate for Use as a Public Highway Certain Lands within the Township of Oro-Medonte, be introduced and read a first and second time and numbered By-law No. 2002-091. Carried. That By-law No. 2002-091 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-law No. 2002-093 Being a By-law to Authorize the Execution of a Pre-Servicing Agreement between the Township of Oro-Medonte and Terra Ridge Developments Inc. . Motion No. 17 Moved by Hough, Seconded by Dickie Be it resolved that a by-law to Authorize the Execution of a Pre-Servicing Agreement between the Township of Oro-Medonte and Terra Ridge Development Inc. be introduced and read a first and second time and numbered By-law No. 2002-093. Carried. That By-law No. 2002-093 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . 10 . d) By-law No. 2002-054 Being a By-law to authorize the execution of a Tax arrears extension agreement. . Motion No. 18 Moved by Dickie, Seconded by Hough Be it resolved that a by-law to Authorize the Execution of a Tax arrears extension agreement be introduced and read a first and second time and numbered By-law No. 2002-054. Carried. That By-law No. 2002-0054 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-law No. 2002-094 Being a By-law to convey Parts of O'Brien Street, being Parts 1 and 2, Plan 51 R- 30184, and Parts 3,4, and 5, Plan 51 R- 28368, being Part of PIN #58554-0051 (Lt), (geographic Township of Oro) Township of Oro-Medonte, County of Simcoe. . Motion No. 19 Moved by Dickie, Seconded by Bell Be it resolved that a By-law to convey Parts of O'Brien Street, being Parts 1 and 2, Plan 51 R-30184, and Parts 3, 4 and 5, Plan 51 R-28368, being Part of PIN #58554-0051 (Lt) (geographic Township of Oro) Township of Oro- Medonte, County of Simcoe, be introduced and read a first and second time and numbered By-law No. 2002-094. Carried. That By-law No. 2002-094 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . 11 15. IN-CAMERA: Motion No. 20 Moved by Dickie, Seconded by Hough Be it resolved that we do now go In-Camera at 8:45 p.m. to discuss a Personnel Matter and a Property Matter. Carried. Motion No. 21 Moved by Dickie, Seconded by Bell Be it resolved that we do now rise and report from In-Camera at 9:30 p.m. Carried. a) Jennifer Zieleniewski, CAD, re: Personnel Matter (Livestock Valuers). Motion No. 22 Moved by Dickie, Seconded by Hough Be it resolved that information provided by Jennifer Zieleniewski, CAD re: Personnel Matter (Livestock Valuers) be received and deferred to the Committee of the Whole meeting on September 11, 2002. Carried. b) Councillor R. Hough, re: Property Matter (Pallets North Update). Discussion. c) Councillor P. Marshall, discussion re: Property Matter (African Church Update). Discussion. 12 . . . 16. CONFIRMATION BY-LAW NO. 2002-090 . Motion No. 23 Moved by Dickie, Seconded by Hough Be it resolved that a By-law to confirm the proceedings of the Council meeting held on Wednesday, September 4,2002 be introduced and read a first and second time and numbered By-law No. 2002-090. Carried. That By-law No. 2002-090 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. ADJOURNMENT Motion No. 24 Moved by Dickie, Seconded by Hough . Be it resolved that we do now adjourn at 9:32 p.m. . . 13 . .