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Proud Heritage, Exciting Future
Wednesday, August 12, 2009
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING
MINUTES
Council Chambers
TIME: 9:07 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (arrived @ 1:20 p.m.)
Councillor Mel Coutanche (left @ 10:44 a.m.)
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Deputy CAO;
Doug Irwin, Director of Corporate Services/Clerk;
Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community
Services; Richard Playfair, Director of Fire &
Emergency Services; Hugh Murrary, Fire Prevention
Officer; Tamara Obee, Human Resources Officer;
Lisa McNiven, Manager of Environmental Services;
Samah Othman, Executive Assistant/Corporate
Communications Specialist; Janette Teeter, Deputy
Clerk
Also Present: Jim Woodford, S. Graham, Wayne Campbell, Norene
Cooper, Debbie Paull, Barry Paull, Jean Donnelly;
Mavis Hutter, Nancy Partridge, Emily Campbell,
Carolyn Campbell, Robert Campbell, Andrew
Campbell, Dillon Donnelly, Mary Perry White, Susan
McKinnon, Sharon Pottage, Bruce Kelling, Ross
Harvey
Page 1 of 24
Committee of the Whole meeting minutes - August 12, 2009.
1. NOTICE OF ADDITIONS
a) Motion for Additions
Motion No. CW090812-1
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda for
consideration:
7. REPORTS OF MEMBERS OF COUNCIL
d) Mayor H.S. Hughes, re: CAO 2009 Work Objectives - Mid Year Update.
e) Councillor Coutanche, re: Oro-Medonte Policing Committee.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES
f) Robin Dunn, Chief Administrative Officer, re: Draft 2010 Budget Timetable
Carried.
2. ADOPTION OF AGENDA
a) Motion for Adoption
Motion No. CW090812-2
Moved by Evans, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, August 12, 2009 be received and adopted, as amended, to
withdraw Item 13k), Doug Irwin, Director of Corporate Services/Clerk, re:
Personnel Matter (Municipal Law Enforcement),
and to withdraw Items:
9d) Report No. TES 2009-28, Jerry Ball, Director of Transportation and
Environmental Services, re: Burl's Creek - Live Nations Music Festival;
11 b) Report No. FD 2009-29, Richard Playfair, Director of Fire & Emergency
Services, re: Burl's Creek - Live Nations Music Festival;
13f) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling); and
13h) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Tax
Registration);
to be brought forward to a Special Council meeting on Friday, August 21, 2009.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
Page 2 of 24
Committee of the Whole meeting minutes - August 12, 2009.
4. DEPUTATIONS:
a) Carol Benedetti, Oro-Medonte Chamber of Commerce, on behalf of Oro African
Church "Raise the Spirit" Organizing Committee, re: 160th Oro African Church
Anniversary.
Correspondence was distributed to Council.
Motion No. CW090812-3
Moved by Agnew, Seconded by Allison
It is recommended that the correspondence dated August 5, 2009 and presented
by Carol Benedetti, Oro-Medonte Chamber of Commerce, on behalf of Oro
African Church "Raise the Spirit" Organizing Committee, re: 160th Oro African
Church Anniversary be received; that the expenses outlined be authorized; and
further that Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Coutanche,
Agnew, Crawford and Evans be authorized to attend.
Carried.
b) Jim Woodford, re: Alternate Site, TRY Recycling.
Correspondence dated August 12, 2009 was distributed to members of Council
and staff. Mr. Woodford withdrew his deputation at the meeting.
5. CONSENT AGENDA:
a) Lake Simcoe Region Conservation Authority, minutes of meeting held on June
26, 2009 and highlights of meeting held on July 24, 2009.
Staff Recommendation: Receipt.
b) Barrie Public Library, minutes of meetings held on May 28 and June 5, 2009.
Staff Recommendation: Receipt.
c) Correspondence dated July 13, 2009 from George Smitherman, Deputy
Premier, Minister of Energy and Infrastructure, re: Request for Extension for
Township Conformity to Growth Plan for the Greater Golden Horseshoe
Conformity.
Staff Recommendation: Receipt.
d) Correspondence dated July 24, 2009 from Tony Guergis, Warden, County of
Simcoe to Jim Watson, Minister of Municipal Affairs and Housing and George
Smitherman, Minister of Energy and Infrastructure: "Simcoe Area: A Strategic
Vision for Growth", Bill 196, Barrie-Innisfil Boundary Adjustment Act, 2009.
Staff Recommendation: Receipt.
Page 3 of 24
Committee of the Whole meeting minutes - August 12, 2009.
Motion No. CW090812-4
Moved by Agnew, Seconded by Evans
It is recommended that the Oro-Medonte Horticultural Society be nominated for
the Lake Simcoe Region Conservation Authority 2009 Conservation Awards
under the Water Conservation category for their work at the Bayview Memorial
Park.
Carried.
Motion No. CW090812-5
Moved by Agnew, Seconded by Allison
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Lake Simcoe Region Conservation Authority, minutes of meeting held on June
26, 2009 and highlights of meeting held on July 24, 2009.
Received.
b) Barrie Public Library, minutes of meetings held on May 28 and June 5, 2009.
Received.
Correspondence dated July 13, 2009 from George Smitherman, Deputy
C) Premier, Minister of Energy and Infrastructure, re: Request for Extension for
Township Conformity to Growth Plan for the Greater Golden Horseshoe
Conformity.
Received.
d) Correspondence dated July 24, 2009 from Tony Guergis, Warden, County of
Simcoe to Jim Watson, Minister of Municipal Affairs and Housing and George
Smitherman, Minister of Energy and Infrastructure: "Simcoe Area: A Strategic
Vision for Growth", Bill 196, Barrie-Innisfil Boundary Adjustment Act, 2009.
Received.
Carried.
Page 4 of 24
Committee of the Whole meeting minutes - August 12, 2009.
6. COMMUNICATIONS:
a) David A. Johnston, correspondence dated July 15, 2009 re: Parking By-Law
Exemption Request, 5 Lakeshore Road East (Line 7 South), Saturday, August
29, 2009.
Motion No. CW090812-6
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated July 15, 2009 from David A. Johnston, re:
Parking By-Law Exemption Request, 5 Lakeshore Road East (Line 7
South), Saturday, August 29, 2009 be received.
2. That the applicant be advised that the Township is unable to grant a
temporary parking exemption on Saturday, August 29, 2009 as a result of
the Special Event occurring at Burl's Creek Family Event Park.
3. And Further That the applicant be advised of Council's decision.
Carried.
b) Petition received July 27, 2009 re: Speed Reduction, Line 4 North from the 15/16
Sideroad to Hwy. 11 South.
Motion No. CW090812-7
Moved by Agnew, Seconded by Allison
It is recommended that the Petition received July 27, 2009 re: Speed Reduction,
Line 4 North from the 15/16 Sideroad to Hwy. 11 South be received and referred
to staff for inclusion in the Township's comprehensive report with respect to
speed limits throughout the Township; and further that the Mr. and Ms. Dillon
Donnelly be advised of Council's decision.
Carried.
c) Petition received July 30, 2009, Speed Reduction, Line 13 North between 15/16
Sideroad and Old Barrie Road.
Motion No. CW090812-8
Moved by Evans, Seconded by Crawford
It is recommended that the Petition received July 30, 2009 re: Speed Reduction,
Line 13 North between 15/16 Sideroad and Old Barrie Road be received and
referred to staff for inclusion in the Township's comprehensive report with respect
to speed limits throughout the Township; and further that the Mr. and Ms. Mel
Mawdsley be advised of Council's decision.
Carried.
Page 5 of 24
Committee of the Whole meeting minutes - August 12, 2009.
d) Correspondence dated July 7, 2009 from Shannon Stephens, Healthy Waters
Program Co-ordinator, Nottawasaga Valley Conservation Authority, re: Ontario
Drinking Water Stewardship Program 2009 Landowner Outreach [additional
information available in the Clerk's office].
Motion No. CW090812-9
Moved by Allison, Seconded by Agnew
It is recommended that the correspondence dated July 7, 2009 from Shannon
Stephens, Healthy Waters Program Co-ordinator, Nottawasaga Valley
Conservation Authority, re: Ontario Drinking Water Stewardship Program 2009
Landowner Outreach be received and posted to the Township's website; and
further that NVCA be advised of Council's decision.
Carried.
e) Correspondence dated July 30, 2009 from Gayle Wood, CAO, Lake Simcoe
Region Conservation Authority, re: Lake Simcoe Protection Plan.
Motion No. CW090812-10
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated July 30, 2009 from Gayle
Wood, CAO, Lake Simcoe Region Conservation Authority, re: Lake Simcoe
Protection Plan be received; and further that the Ministry of the Environment be
invited, under the Mayor's signature, to a future Council meeting for a
presentation with respect to the Lake Simcoe Protection Plan.
Carried.
f) Correspondence dated July 28, 2009 from Edmond Peloquin re: Parking By-
Law.
Motion No. CW090812-11
Moved by Agnew, Seconded by Allison
It is recommended that the correspondence dated July 28, 2009 from Edmond
Peloquin re: Parking By-Law be received.
Carried.
Page 6 of 24
Committee of the Whole meeting minutes - August 12, 2009.
g) Correspondence dated June 5, 2009 from Velma Shewfelt for RIDE 24/7 re:
Safe Roads... Your Call in your Municipality.
Motion No. CW090812-12
Moved by Crawford, Seconded by Agnew
It is recommended that the motion with respect to, "RIDE 24/7 re: Safe Roads
Your Call in your Municipality" be deferred until the September 2, 2009
Committee of the Whole meeting.
Carried.
Motion No. CW090812-13
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated June 5, 2009 from Velma
Shewfelt for RIDE 24/7 re: Safe Roads Your Call in your Municipality be
received; and further that the applicant be advised that the Township is unable to
participate in the program at this time.
Deferred.
h) Memorandum dated July 24, 2009 from Ian Sugden, Director of Planning and
Development, City of Orillia re: Application for Site Plan Approval, City of Orillia -
West Orillia Sports Complex Project, 100 University Avenue [site plan distributed
under separate cover].
Motion No. CW090812-14
Moved by Allison, Seconded by Agnew
It is recommended that the memorandum correspondence dated July 24, 2009
from Ian Sugden, Director of Planning and Development, City of Orillia re:
Application for Site Plan Approval, City of Orillia - West Orillia Sports Complex
Project, 100 University Avenue be received.
Carried.
Page 7 of 24
Committee of the Whole meeting minutes - August 12, 2009.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Deputy Mayor Hough, correspondence dated July 14, 2009 from Haldimand
County Disaster Relief Committee re: Donation Request - Grand River Flood
2009.
Motion No. CW090812-15
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated July 14, 2009 from Haldimand County Disaster
Relief Committee re: Donation Request - Grand River Flood 2009 be
received.
2. That the Township of Oro-Medonte contribute $250.00 to the Haldimand
County Disaster Relief Committee.
3. That the $250.00 be funded from the grants and donations.
4. And Further That the applicant be notified, under the Mayor's signature, of
Council's decision.
Carried.
b) Councillor Agnew, re: Draft Media Release, Oro-Medonte Council Supports
Local Food Procurement Policy.
Motion No. CW090812-16
Moved by Agnew, Seconded by Allison
It is recommended that the draft Media Release presented by Councillor Agnew,
re: Oro-Medonte Council Supports Local Food Procurement Policy be received;
and further that the CAD's office forward a revised Media Release accordingly.
Carried.
Page 8 of 24
Committee of the Whole meeting minutes - August 12, 2009.
c) Councillor Agnew, re: correspondence dated July 16, 2009 from Township of
Tiny re: County of Simcoe Landfill Site 41.
Motion No. CW090812-17
Moved by Agnew, Seconded by Allison
It is recommended that
1. The correspondence dated July 16, 2009 from Township of Tiny and
presented by Councillor Agnew, re: County of Simcoe Landfill Site 41 be
received.
2. That Council supports Mayor Hughes and Deputy Mayor Hough in their vote
at Simcoe County Council on June 26, 2007 in regard to Site 41.
3. And Further That Dalton McGuinty, Premier of Ontario; Garfield Dunlop,
MPP, Simcoe North; and the Township of Tiny be advised, under the
Mayor's signature, of Council's decision.
Carried.
d) Mayor H.S. Hughes, re: Chief Administrative Officer 2009 Work Objectives - Mid
Year Update.
Motion No. CW090812-18
Moved by Agnew, Seconded by Allison
It is recommended that the correspondence dated August 12, 2009 and
presented by Mayor H.S. Hughes, re: CAO 2009 Work Objectives - Mid Year
Update be received.
Carried.
e) Councillor Coutanche, re: Oro-Medonte Policing Committee.
Motion No. CW090812-19
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Councillor Coutanche
re: Oro-Medonte Policing Committee be received.
Carried.
Page 9 of 24
Committee of the Whole meeting minutes - August 12, 2009.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Doug Irwin, Director of Corporate Services/Clerk, re: correspondence dated July
2, 2009 from Ross and Lori Harvey, re: Request for Parking Exemption at
Harbourwood Pumphouse [from July 15, 2009 meeting].
Council consented to allow Ross Harvey to address Council on the matter.
Motion No. CW090812-20
Moved by Evans, Seconded by Crawford
It is recommended that the memorandum correspondence dated August 11,
2009 and presented by Doug Irwin, Director of Corporate Services/Clerk re:
Request for Parking Exemption at Harbourwood Pumphouse be received.
Carried.
Motion No. CW090812-21 (Amendment)
Moved by Crawford, Seconded by Evans
It is recommended that the motion re: Ross & Lori Harvey re: Request for Parking
Exemption at Harbourwood Pumphouse be amended to add:
3. That Mr. Harvey request permission for temporary parking exemptions as
required for specific events.
4. And That Mr. Harvey be granted a temporary parking exemption for Saturday,
September 5, 2009 to utilize the parking at the harbourwood pumphouse.
Carried.
Motion No. CW090812-22
Moved by Allison, Seconded by Agnew
It is recommended that
1. The correspondence dated July 2, 2009 from Ross and Lori Harvey, re:
Request for Parking Exemption at Harbourwood Pumphouse be received.
2. That the correspondence request dated July 2, 2009 from Ross and Lori
Harvey for permanent parking exemption at the Harbourwood Pumphouse
be denied.
3. That Mr. Harvey request permission for temporary parking exemptions as
required for specific events.
4. And That Mr. Harvey be granted a temporary parking exemption for
Saturday, September 5, 2009 to utilize the parking at the Harbourwood
pumphouse.
5. And Further That the applicant be notified of Council's decision.
Carried As Amended.
Page 10 of 24
Committee of the Whole meeting minutes - August 12, 2009.
b) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2009-
104, Being a By-law to Authorize the Execution of a Pre-Servicing Agreement
2189952 Ontario Limited -West Part of lot 10, Concession 10, RP 51 R-26822,
Part 1, being all of PIN # 58537-0088 (LT), Township of Oro-Medonte, County of
Simcoe.
Motion No. CW090812-23
Moved by Crawford, Seconded by Evans
It is recommended that the Draft By-Law No. 2009-104, Being a By-law to
Authorize the Execution of a Pre-Servicing Agreement 2189952 Ontario Limited
-West Part of lot 10, Concession 10, RP 51 R-26822, Part 1, being all of PIN #
58537-0088 (LT), Township of Oro-Medonte, County of Simcoe and presented
by Doug Irwin, Director of Corporate Services/Clerk be received and brought
forward for Council's consideration.
Carried.
c) Doug Irwin, Director of Corporate Services/Clerk, re: Refreshment Vehicles.
Motion No. CW090812-24
Moved by Allison, Seconded by Agnew
It is recommended that the verbal information presented by Doug Irwin, Director
of Corporate Services/Clerk, re: Refreshment Vehicles be received.
Carried.
d) Public Meeting Minutes, July 28, 2009 re: Proposed Development Charges By-
Law.
Motion No. CW090812-25
Moved by Evans, Seconded by Crawford
It is recommended that the Public Meeting Minutes for the meeting held on July
28, 2009 re: Proposed Development Charges By-Law be received.
Carried.
Page 11 of 24
Committee of the Whole meeting minutes - August 12, 2009.
e) Report No. CAO 2009-10, Robin Dunn, Chief Adminstrative Officer, re: Mid Year
Variance Report [to be distributed at meeting].
Motion No. CW090812-26
Moved by Agnew, Seconded by Allison
It is recommended that
1. Report No. CAO 2009-10, Robin Dunn, Chief Administrative Officer, re:
Mid Year Variance Report be received for Council's information.
2. And Further That staff report back to Council with an updated year-end
projection as part of the 2010 budget presentation.
Carried.
f) Robin Dunn, Chief Administrative Officer, re: Draft 2010 Budget Timetable.
Motion No. CW090812-27
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence presented by Robin Dunn, Chief
Administrative Officer, re: Draft 2010 Budget Timetable be received.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2009-25, Jerry Ball, Director of Transportation and
Environmental Services, re: Upgrade of Existing Watermain on County Road #19
and Line 8 North in the Robincrest Water System.
Motion No. CW090812-28
Moved by Allison, Seconded by Agnew
It is recommended that
1. Report No. TES 2009-25, Jerry Ball, Director of Transportation and
Environmental Services, re: Upgrade of Existing Watermain on County
Road #19 and Line 8 North in the Robincrest Water System be received
and adopted.
2. That staff proceed with the design and construction of the proposed
upgrades to the watermain on County Road #19 and Line 8 North located
within the Robincrest water system, in conjunction with the County of
Simcoe's reconstruction of County Road #19.
3. And Further That this capital project be funded by the Water Reserves.
Carried.
Page 12 of 24
Committee of the Whole meeting minutes - August 12, 2009.
b) Report No. TES 2009-26, Jerry Ball, Director of Transportation and
Environmental Services, Water Billing - Amendment to Fees and Charges By-
Law No. 2009-056.
Motion No. CW090812-29
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. TES 2009-26, Jerry Ball, Director of Transportation and
Environmental Services, re: Water Billing - Amendment to Fees and
Charges By-law No. 2009-056 be received and adopted.
2. That By-law No. 2009-056, the Fees and Charges By-law, be amended to
include the following addition under Section 3 - "Water Rates and Charges"
- of Schedule J:"Where no quarterly water meter reading can be obtained,
the unit shall be automatically charged a consumption charge of $100.00,
per quarter, until the meter reading is obtained or the requirements under
Section 3.3 have been completed by the municipality".
3. And Further That this amendment be effective as of April 1, 2009.
Carried.
c) Report No. TES 2009-27, Jerry Ball, Director of Transportation and
Environmental Services, Optional Collection Dates for Christmas Trees and Leaf
and Yard Waste for 2010.
Motion No. CW090812-30
Moved by Agnew, Seconded by Allison
It is recommended that
1. Report No. TES 2009-27, Jerry Ball, Director of Transportation and
Environmental Services, re: Optional Collection Dates for Christmas Trees
and Leaf and Yard Waste for 2010 be received and adopted.
2. That the optional collection dates for 2010 be approved as follows: Leaf
and Yard Waste Collection - May 17, 2010 and October 25, 2010,
Christmas Tree Collection - January 4, 2010 and January 3, 2011.
3. And Further That the County of Simcoe be notified of Council's decision.
Carried.
d) Report No. TES 2009-28, Jerry Ball, Director of Transportation and
Environmental Services, re: Burl's Creek - Live Nations Music Fesitval [Refer to
Item 11 b)].
This item was withdrawn to be brought forward to a Special Council meeting on
Friday, August 21, 2009.
Page 13 of 24
Committee of the Whole meeting minutes - August 12, 2009.
10. DEVELOPMENT SERVICES:
a) Report No. DS 2009-53, Andria Leigh, Director of Development Services, re:
Bachly Investments Inc. - Amended Subdivision Agreement, Plan M-679, Heights
of Moonstone Stage II.
Motion No. CW090812-31
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. DS 2009-053, Andria Leigh, Director of Development Services,
Bachly Investments Inc. -Amended Subdivision Agreement Plan M-679,
Heights of Moonstone Stage II be received and adopted.
2. That the Township of Oro-Medonte enter into an amended Subdivision
Agreement with Bachly Investments Inc. as described in Schedule "A" of
the amended Subdivision Agreement.
3. That the Township approve the by-law to exempt Blocks 65-69, Plan M-679
from the provisions of Part Lot Control.
4. That the Clerk bring forward the appropriate By-laws for Council's
consideration.
5. And Further That the Developer be notified of Council's decision.
Carried.
b) Report No. DS 2009-54, Andria Leigh, Director of Development Services, re:
Edgar Estates, Registered Plan M-723 -Certificate of Maintenance and Final
Acceptance (Municipal Underground Services).
Motion No. CW090812-32
Moved by Allison, Seconded by Agnew
It is recommended that
1. Report No. DS 2009-054, Andria Leigh, Director of Development Services,
re: Edgar Estates, Registered Plan M-723 -Certificate of Maintenance and
Final Acceptance (Aboveground and Underground Works) be received and
adopted.
2. That the Township issue the Certificate of Maintenance and Final
Acceptance (Aboveground and Underground Works) for Edgar Estates
(BestPro Corporation) dated July 22, 2009, Registered Plan M-723.
3. That the Clerk bring forward the By-law for Council's consideration.
4. And Further That the Developer be notified of Council's decision.
Carried.
Page 14 of 24
Committee of the Whole meeting minutes - August 12, 2009.
C) Report No. DS 2009-55, Andria Leigh, Director of Development Services, re:
Proposed Plan of Subdivision Application 2004-SUB-02, Robert White
(Thatcher) - Moonstone Road East, Part of Lot 15, Concession 9 (Medonte),
Township of Oro-Medonte.
Motion No. CW090812-33
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report DS 2009-055, Andria Leigh, Director of Development Services, re:
Draft Plan of Subdivision Application 2004-SUB-02 for Robert White
(Thatcher), Part of Lot 15, Concession 9, (Medonte), Township of Oro-
Medonte, be received and adopted.
2. That cash-in-lieu of parkland as part of the subdivision approval process be
accepted.
3. That Draft Plan Approval to the lands proposed to be subdivided by Robert
White (Thatcher) and the draft plan conditions set out in Attachment #2 to
Report No. DS 2009-55 be received and be considered for adoption after
Council has considered the applicant's request regarding a possible refund
of application charges and submission of the outstanding account fees.
4. And Further That the applicant be advised of Council's decision.
Carried.
d) Committee of Adjustment minutes, meeting held on July 16, 2009.
Motion No. CW090812-34
Moved by Agnew, Seconded by Allison
It is recommended that the draft Committee of Adjustment minutes for the
meeting held on July 16, 2009 be received.
Carried.
Page 15 of 24
Committee of the Whole meeting minutes - August 12, 2009.
11. EMERGENCY SERVICES:
a) Richard Playfair, Director of Fire & Emergency Services, re: Orillia Air Show and
Festival, Canadian Forces Snowbirds and CF-18 Hornet, The Community
Foundation of Orillia & Area, Wednesday, June 24, 2009 [from July 15, 2009
meeting].
Motion No. CW090812-35
Moved by Evans, Seconded by Crawford
It is recommended that the memorandum correspondence dated August 5, 2009
and presented by Richard Playfair, Director of Fire & Emergency Services re:
Orillia Air Show and Festival, Canadian Forces Snowbirds and CF-18 Hornet,
The Community Foundation of Orillia & Area, Wednesday, June 24, 2009 be
received.
Carried.
b) Report No. FD 2009-29, Richard Playfair, Director of Fire & Emergency
Services, re: Burl's Creek - Live Nations Music Festival.
This item was withdrawn to be brought forward to a Special Council meeting on
Friday, August 21, 2009.
12. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Director of Recreation and Community Services re: Line 4 Park
Development [from July 15, 2009 meeting].
Motion No. CW090812-36
Moved by Allison, Seconded by Agnew
It is recommended that
1. The memorandum correspondence dated August 5, 2009 and presented
by Shawn Binns, Director of Recreation and Community Services re: Line 4
Park Development be received.
2. And Further That the required funding of $57,300 for the site works and
development of a Multi-Purpose Pad, identified in Report No. RC 2009-12,
be approved and funded through the Development Charges Reserve Fund
($22,825) and the Recreation Reserve Fund ($34,475).
Carried.
Page 16 of 24
Committee of the Whole meeting minutes - August 12, 2009.
b) Report No. RC 2009-14, Shawn Binns, Director of Recreation and Community
Services, re: Ontario SPCA Subsidy Request, Vasey Ball Diamond.
Motion No. CW090812-37
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. RC 2009-14, Shawn Binns, Director of Recreation and
Community Services, re: Ontario SPCA Subsidy Request, Vasey Ball
Diamond be received and adopted.
2. That the Ontario SPCA be requested to submit the applicable fee of $156
for ball diamond rental permit #2438 in accordance with the Township
policy.
3. And Further That the applicant be notified of Council's decision.
Defeated.
c) Report No. RC 2009-15, Shawn Binns, Director of Recreation and Community
Services, re: Draft Policy POL-RC 2009-101 Credit Card Payments.
Motion No. CW090812-38
Moved by Agnew, Seconded by Allison
It is recommended that
1. Report No. RC 2009-15, Shawn Binns, Director of Recreation and
Community Services, re: Draft Policy POL-RC-10 Credit Card Payments
be received and adopted.
2. And Further that Policy POL-RC-10, Credit Card Payment Option for
Recreation Program Registration and Facility Rentals be approved and
implemented immediately.
Carried.
d) Report No. RC 2009-16, Shawn Binns, Director of Recreation and Community
Services, re: Springwater Township Library Contract.
Motion No. CW090812-39
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. RC 2009-16, Shawn Binns, Director of Recreation and
Community Services, re: Springwater Township Library Contract be
received and adopted.
2. That Council terminate the contract for library services with the Springwater
Library effective December 31, 2009.
3. And Further That the Springwater Library be notified of Council's decision.
Carried.
Page 17 of 24
Committee of the Whole meeting minutes - August 12, 2009.
Motion No. CW090812-40
Moved by Crawford, Seconded by Evans
It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00
p.m.
Carried.
The Committee recessed at 12:15 p.m. and reconvened at 1:20 p.m.
13. IN-CAMERA:
a) Motion to Go In-Camera
Motion No. CW090812-41
Moved by Allison, Seconded by Agnew
It is recommended that we do now go In-Camera at 1:25 p.m. to discuss
Property, Personnel and Legal Matters.
Carried.
b) Motion to Rise and Report
Motion No. CW090812-42
Moved by Crawford, Seconded by Evans
It is recommended that we do now Rise and Report from In-Camera at 2:36 p.m.
Carried.
c) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Request to
Purchase, Part of Unopened Road Allowance Between Conc. 4 and 5, Part 2,
51 R-17464).
Motion No. CW090812-43
Moved by Hough, Seconded by Allison
It is recommended that the motion with respect to Confidential Report No. CS
2009-021, Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter
(Request to Purchase by Desmond McGurrin, Part of Unopened Road Allowance
between Conc. 4 and 5, Part 2, 51 R-17464 PIN 74055-0109 (LT) be deferred
pending further information from the Clerk's office.
Carried.
Page 18 of 24
Committee of the Whole meeting minutes - August 12, 2009.
Motion No. CW090812-44
Moved by Agnew, Seconded by Allison
It is recommended that
1. Confidential Report No. CS 2009-021, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Request to Purchase by Desmond
McGurrin, Part of Unopened Road Allowance between Conc. 4 and 5, Part
2, 51 R-17464 PIN 74055-0109 (LT)) be received and adopted.
2. That the lands described as Part of Unopened Road Allowance between
Conc. 4 and 5, Part 2, 51 R-17464 PIN 74055-0109 (LT) be permanently
closed and be declared surplus to the needs of the municipality.
3. That the sale of part the unopened road allowance between Conc. 4 and 5,
Part 2, 51 R-17464 PIN 74055-0109 (LT) be approved.
4. That Part of Unopened Road Allowance between Conc. 4 and 5, Part 2,
51 R-17464 PIN 74055-0109 (LT) be conveyed, by direct sale, to the
abutting property owner of Part 3, Plan 51 R-17464.
5. That the Part of Unopened Road Allowance between Conc. 4 and 5, Part 2,
51 R-17464 PIN 74055-0109 (LT) merge on title, with Part 3, Plan 51 R-
17464 and that the owners be required to bring an Application under The
Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcels to
one Property Identifier Number, at their expense upon transfer.
6. That the Township undertake the necessary appraisal, upon receipt of the
required deposit, and report back to Council accordingly.
7. And Further That the applicant be advised of Council's decision.
Deferred.
Page 19 of 24
Committee of the Whole meeting minutes - August 12, 2009.
d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Request to
Purchase, 8 Orillia Road).
Motion No. CW090812-45
Moved by Evans, Seconded by Crawford
It is recommended that
1. Confidential Report No. CS 2009-022, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Request to Purchase, 8 Orillia Road)
be received and adopted.
2. That the lands described as Lot 57, Plan 589, PIN 58559-0289 (Lt), 8
Orillia Road, be declared surplus to the needs of the municipality.
3. That Lot 57, Plan 589, 8 Orillia Road be conveyed, by direct sale, to the
adjoining property owner of Lot 66, Plan 589.
4. That Lot 57 merge on title with Lot 66, Plan 589 and that the owners be
required to bring an Application under The Land Titles Act, R.S.O. 1990, as
amended, to consolidate the parcels to one Property Identifier Number, at
their expense upon transfer.
5. That the Clerk obtain and bring forward an appraisal for Council's
consideration, for Lot 57, Plan 589, 8 Orillia Road.
6. And Further That the applicant be advised accordingly of Council's
decision.
Carried.
Page 20 of 24
Committee of the Whole meeting minutes - August 12, 2009.
e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Poplar
Crescent).
Motion No. CW090812-46
Moved by Allison, Seconded by Agnew
It is recommended that
1. Confidential Report No. CS 2009-024, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Poplar Crescent) be received and
adopted.
2. That Part of the Unopened Poplar Crescent Road Allowance (Part of PIN
58560-0017(LT)), described as Parts 1 and 2, Plan 51 R-36889 be
permanently closed and be declared surplus to the needs of the
municipality.
3. That the sale of Part of the Unopened Poplar Crescent Road Allowance
(Part of PIN 58560-0017(LT)), described as Parts 1 and 2, Plan 51 R-
36889 be approved.
4. That Part of the Unopened Poplar Crescent Road Allowance (Part of PIN
58560-0017(LT)), described as Parts 1 and 2, Plan 51 R-36889 be
conveyed, by direct sale, to the abutting property owners of 117 Poplar
Crescent.
5. That the owners of 117 Poplar Crescent will be advised that the lands to be
conveyed are to merge on title, with 117 Poplar Crescent and that the
owners will be required to bring an Application under The Land Titles Act,
R.S.O. 1990, as amended, to consolidate the parcels to one Property
Identifier Number, at their expense upon transfer.
6. That the Clerk bring forward the appropriate by-law for Council's
consideration.
7. And Further That the applicants be advised of Council's decision.
Carried.
f) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
This item was withdrawn to be brought forward to a Special Council meeting on
Friday, August 21, 2009.
Page 21 of 24
Committee of the Whole meeting minutes - August 12, 2009.
g) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organization
Realignment).
Motion No. CW090812-47
Moved by Allison, Seconded by Agnew
It is recommended that the confidential verbal information presented by Robin
Dunn, Chief Administrative Officer, re: Personnel Matter (Organization
Realignment) be received; and that the CAO proceed accordingly.
Carried.
h) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Tax Registration).
This item was withdrawn to be brought forward to a Special Council meeting on
Friday, August 21, 2009.
i) Robin Dunn, Chief Administrative Officer, re: Legal Matter (2109 20/21 Sideroad
West).
Motion No. CW090812-48
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated July 29 and April
20, 2009 and presented by Robin Dunn, Chief Administrative Officer and Andria
Leigh, Director of Development Services, re: Legal Matter (2109 20/21
Sideroad) be received.
Carried.
Page 22 of 24
Committee of the Whole meeting minutes - August 12, 2009.
j) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter
(Encroachments, Plan 626).
otion No. CW090812-49
Moved by Agnew, Seconded by Allison
It is recommended that
1. Confidential Report No. CS 2009-025, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Encroachments - Plan 626) be
received and adopted.
2. That a fee of $200.00 per year be established for those owners utilizing the
Township's public liability policy for the insurance requirements under the
Encroachment and License Agreement.
3. That the Township draw the cost of the registration of the initial
Encroachment and License Agreements from the Encroachment
Agreement Application Fee, but that any renewals or subsequent
agreements will require the owner to bear the costs associated with the
registration of said renewals/agreements.
4. That the Township circulate the amended Encroachment and License
Agreements dated August 2009 to all of the property owners identified as
having a permanent encroachment on the Lakeshore Promenade.
5. And Further That the owners abutting the Lakeshore Promenade be
advised of Council's decision with respect to the deadline for submission of
complete Encroachment and License Agreements.
Carried.
k) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter
(Municipal Law Enforcement).
This item was withdrawn.
1) Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Plan 952).
Motion No. CW090812-50
Moved by Evans, Seconded by Crawford
It is recommended that
1. Confidential Report No. CS 2009-026, Doug Irwin, Director of Corporate
Services/Clerk, re: Legal Matter (Plan 952) be received and adopted.
2. And Further That the owner of the seasonal dock located on the municipally
owned lands described as 2273 Lakeshore Road East be advised of
Council's decision.
Carried.
Page 23 of 24
Committee of the Whole meeting minutes - August 12, 2009.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion for Adjournment
Motion No. CW090812-51
Moved by Agnew, Seconded by Allison
It is recommended that we do now adjourn at 3:05 p.m.
Carried.
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Page 24 of 24