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09 18 2002 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES . Wednesday, September 18, 2002 TIME: 7:05 p.m. FOURTY-SEVENTH MEETING 2000-2003 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Regrets: Councillor Don Bell Staff Present: Jennifer Zieleniewski, CAD, Marilyn Pennycook, Clerk, Chris Carter, Recreation Coordinator, Jerry Ball, Public Works Superintendent. Also Present: Rick Dory, Susan Woods, Fred Beck, W.D. MacDonald, Sally MacDonald, Jenny MacDonald, Jack Pearce, Stephen Riley, John Waugh - Lite FM. . 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of reflection. 3. ADOPTION OF AGENDA: Motion No. 1 Moved by Dickie, Seconded by Hough Be it resolved that the agenda for the Council Meeting dated Wednesday, September 18, 2002 be adopted as printed and circulated with the following additions, 7. CONSENT AGENDA CORRESPONDENCE: c) Correspondence from Tim Sorochinsky, Project Manager, dated September 10, 2002 re: Highway 12 Preliminary Design Study. 9. REPORTS OF MUNICIPAL OFFICERS . d) Report No. ADM2002-44, Jennifer Zieleniewski, CAD, dated September 17, 2002 re: Financial Update. b) Correspondence from Township of Springwater, dated September 10, 2002 re: Congratulations to Mayor Craig on his appointment. c) Correspondence from Tim Sorochinsky, Project Manager, dated September 10,2002 re: Highway 12 Preliminary Design Study. . Carried. 8. DEPUTATION: a) Mr. Jack Pearce, re: Background Reports - Neighbourhood Park at Pod's Lane and Alpine Way. Councillor Hughes left Council Chambers and refrained from any discussion or voting on this item. Motion No.4 Moved by Hough, Seconded by Dickie Be it resolved that information presented by Mr. Jack Pearce, re: Background Reports - Neighbourhood Park at Pod's Lane and Alpine Way be received. Carried. 9. REPORTS OF MUNICIPAL OFFICERS a) Report No. BD 2002-10, Ron Kolbe, Director of Building/Planning Development dated August 12, 2002 re: Building Report - July 2002. t Motion No.5 Moved by Dickie, Seconded by Hough Be it resolved that Report No. 2002-10, Ron Kolbe, Director of Building/Planning Development dated August 12, 2002 re: Building Report - July 2002 be received and adopted. Carried. b) Report No. PD 2002-32, Andria Leigh, Township Planner, dated September 5,2002 re: 5 Year Official Plan Review Work Program. Motion No.6 Moved by Hough, Seconded by Dickie Be it resolved that Report No. PD2002-32, Andria Leigh, Township Planner, dated September 5,2002 re: 5 Year Official Plan Review Work Program be received and adopted; and that Council proceed with the work program for the five year review as identified in Attachment #2 of this report with a completion date of February 2003. t 4 c) Carried. Report No. ES2002-49, Keith Mathieson, Director of Engineering and Environmental Services, dated September 12, 2002 re: Abbeyfield Housing Society of Shanty Bay - Request for Release of Letter of Credit. . Motion No. 7 Moved by Dickie, Seconded by Hough Be it resolved that Report No. ES 2002-49, Keith Mathieson, Director of Engineering and Environmental Services, dated September 12, 2002 re: Abbeyfield Housing Society of Shanty Bay - Request for Release of Letter of Credit be received and adopted and that the Treasurer be authorized to release the securities. Carried. d) Report No. ADM2002-44, Jennifer Zieleniewski, CAD, dated September 17, 2002 re: Financial Update. Motion No.8 Moved by Hough, Seconded by Dickie . Be it resolved that Report No. ADM2002-44, Jennifer Zieleniewski, CAD, dated September 17, 2002, re: Financial Update be received. Carried. e) Report No. ADM2002-44, Jennifer Zieleniewski, CAD, dated September 12, 2002 re: Township of Oro-Medonte Official Opening, Dedication and naming - OPP Extended Services Office/Community Meeting Room/Fire Hall 4th Line. Motion No.9 Moved by Dickie, Seconded by Hough . Report No. ADM2002-43 Jennifer Zieleniewski, CAD, dated September 12, 2002 re: Township of Oro-Medonte Official Opening, Dedication and naming - OPP Extended Services Office / Community Meeting Room / Fire Hall 4th Line be received and adopted; and that the official opening of the 4th Line. facilities be scheduled for October 20, 2002; and that the opening of the 4th Line facilities be dedicated in Memory of the Late Ian Arthur Beard; and that the complex be named the Ian Arthur Beard Community Complex; and that the quotation from North Ridge Landscaping be accepted; and that the Public Works Superintendent advise North Ridge Landscaping to proceed accordingly and that the Public Works Department work with the contractor when necessary to minimize costs; and that the cost of the project in the amount of $13,500.00 be expensed from the Township's Contingency Reserve Fund and that the Treasurer be so advised. .. 5 f) Carried. Report No. PWS2002-10, Jerry Ball, Public Works Superintendent, dated September 6,2002 re: Tender Contracts for Repairs to Coulson/Mill Pond Bridge. . Motion No. 10 Moved by Hough, Seconded by Dickie Be it resolved that Report No. PWS2002-10, Jerry Ball, Public Works Superintendent, dated September 16, 2002 re: Tenders Contracts for Repairs to Coulson/Mill Pond Bridge be received and adopted; and that Council accepts the tender from Engineered Concrete at a tender amount of $154,065.43; and that this project be financed as follows: a) $150,000.00 from the reserve for bridges, and b) the excess as an overrun to the 2002 Budget; and that the successful contractor be notified accordingly. Carried. g) Councillor Marshall, Recognition Committee - Conservation Awards Motion No. 11 Moved by Marshall, Seconded by Hughes Be it resolved that the candidates for Conservation Awards in the following . categories be forwarded to the Lake Simcoe Regional Conservation Authority. Water Conservation John and Rosemary Dunsmore Hawkestone Community Association Conservation Award of Merit Hawkestone Community Association Media Recognition Award North Simcoe Community News Carried. .. . 6 10. COMMUNICATIONS . a) Conservation in Action - 9th Annual AD. Latornell Conservation Symposium - Crossing Boundaries and Connecting Communities, Preliminary Program, November 13-15, 2002, Nottawasaga Inn Motion No. 12 Moved by Dickie, Seconded by Hough Be it resolved that information regarding 9th Annual AD. Latornell Conservation Symposium - Conservation in Action - Crossing Boundaries and Connecting Communities, Preliminary Program, November 13-15, 2002 at the Nottawasaga Inn be received; and that Councillor Paul Marshall be authorized to attend Carried. b) Correspondence from Evelyn Perdue, dated September 12, 2002 re: Washroom facilities at Oro Beach. Motion No. 13 . Moved by Hough, Seconded by Dickie Be it resolved that correspondence from Evelyn Perdue, dated September 12, 2002 re: Washroom facilities at Shellswell Beach be received and referred to staff for a response under the Mayor's signature. Carried. c) Correspondence from Peter Chin, Chin & Orr, dated September 11, 2002 re: Anni Bauer, Concession 5 North, Part Lot 10, Mount St. Louis Road. Motion No. 14 Moved by Fountain, Seconded by Hughes Be it resolved that correspondence from Peter Chin, Chin & Orr, dated September 11, 2002 re: Anni Bauer, Concession 5 North, Part Lot 10, Mount St. Louis Road be received; and that it be referred to staff for inclusion in the 5 year Official Plan Review. Carried. . 7 d) Correspondence from the Minister of Enterprise, Opportunity & Innovation, dated September 2002 re: 2002 Ontario Global Traders Awards Nomination . Motion No. 15 Moved by Marshall, Seconded by Fountain Be it resolved that correspondence from the Minister of Enterprise, Opportunity & Innovation dated September 2002, re: 2002 Ontario Global Traders Awards Nomination be received; and that it be forwarded to the Oro- Medonte Chamber of Commerce to submit a nomination. Carried. e) Correspondence from Glenn Meeuwisse, General Manager, Hardwood Hills, dated September 6, 2002 re: Special Events By-law. Motion No. 16 Moved by Fountain, Seconded by Hughes Be it resolved that correspondence from Glenn Meewuisse, General Manager, Hardwood Hills, dated September 6, 2002 re: Special Events By-law be received; and that it be referred to staff for a response. . Carried. 11. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole meeting held Wednesday, September 11, 2002. Councillor Hughes left Council Chambers and refrained from any discussion or voting on this item. Motion No. 17 Moved by Marshall, Seconded by Fountain Be it resolved that the Minutes of the Committee of the Whole meeting held Wednesday, September 11,2002 be received and adopted as printed and circulated. Carried. . 8 12. PETITIONS: . Nil. 13. UNFINISHED OR NEW BUSINESS: Nil. 14. BY-LAWS: a) By-law No. 2002-095 Being a By-law to amend By-law No. 2002- 056 (A By-law to adopt the estimates of all amounts required during the year for levying the tax rates for the year 2002) Motion No. 18 Moved by Hughes, Seconded by Fountain . Be it resolved that a By-law to Amend By-law No. 2002-56 (a By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2002), be introduced and read a first and second time and numbered By-law No. 2002-095. Carried. that By-law No. 2002-095 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-law No. 2002-097 Being a By-law to Amend By-law No. 99-13, being a By-law to Appoint Livestock Valuers. Motion No. 19 Moved by Fountain, Seconded by Marshall Be it resolved that a By-law to Amend By-law No. 99-13, being a By-law to Appoint Livestock Valuers be introduced and read a first and second time and numbered By-law No. 2002-097. Carried. . that By-law No. 2002-097 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 9 15. IN-CAMERA: . Motion No. 20 Moved by Hughes, Seconded by Fountain Be it resolved that we do now move In-camera at 8:25 p.m. to discuss personnel matters. Carried. Motion No. 21 Moved by Fountain, Seconded by Marshall Be it resolved that we do now rise and report from In-Camera at 9:00 p.m. Carried. a) Jennifer Zieleniewski, CAD, re: Personnel Matter (Committee Resignation ). Motion No. 22 . Moved by Hughes, Seconded by Fountain Be it resolved that the motion regarding receipt of Mr. Bruce Duncan's correspondence dated September 9, 2002 be deferred. Carried. Motion No. 23 Moved by Marshall, Seconded by Fountain Be it resolved that the correspondence from Mr. Bruce Duncan, dated September 9, 2002 re: Trails Committee resignation be received; and that staff prepare a report on the composition of the Committee; and that Mr. Duncan be advised of Council's appreciation of his time and efforts as a member of this Committee. Deferred. . 10 b) Jennifer Zieleniewski, CAD, re: Personnel Matter (Committee resignation ). . Motion No. 24 Moved by Hughes, Seconded by Marshall Be it resolved that the motion regarding receipt of Mr. Wiese's correspondence dated September 6, 2002 be deferred. Carried Motion No. 25 Moved by Fountain, Seconded by Marshall Be it resolved that the correspondence from Brian Wiese, dated September 6, 2002, re: Recreation Advisory Committee resignation be received; and that staff prepare a report on the composition of the Committee; and that Mr. Wiese be advised of Council's appreciation of his time and efforts as a member of this Committee. Deferred. . 16. CONFIRMATION BY-LAW NO. 2002-96 Motion No. 26 Moved by Marshall, Seconded by Fountain Be it resolved that a By-law to confirm the proceedings of the Council meeting held on Wednesday, September 18, 2002 be introduced and read a first and second time and numbered By-law No. 2002-096. Carried. That By-law No. 2002-096 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . . 11 17. ADJOURNMENT Motion No. 27 Moved by Hughes, Seconded by Fountain Be it resolved that we do now adjourn at 9:10 p.m. Carried. 12 . . . .