09 25 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 25, 2002 @ 9:05 a.m.
Council Chambers
Present:
Staff Present:
Also Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Jennifer Zieleniewski, CAO, Marilyn Pennycook, Clerk, Chris
Carter, Recreation Coordinator, Ron Kolbe, Director of
Building/Planning, Jerry Ball, Public Works Superintendent, Paul
Gravelle, Treasurer, Keith Mathieson, Director of Engineering and
Environmental Services.
Nick MacDonald, Meridian Planning Consultants Inc., Ken Pavely,
Landscape Ontario, John Waugh, Lite FM, Mike Tenszen, Packet
and Times.
1. ADOPTION OF THE AGENDA:
Motion No. CW - 1
Moved by Bell, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 25, 2002 be received and adopted with the following additions:
5. CORRESPONDENCE
d)
Correspondence from Nottawasaga Valley Conservation Authority re:
NVCA Member's Watershed Bus Tour, September 27, 2002.
e)
Correspondence from Township of Springwater, re: Notice of Committee
of Adjustment Meeting, October 2, 2002 re: File No. A16/02, Joseph
Flynn.
f)
g)
g
f)
g)
h)
b)
Minutes of the Lake Simcoe Region Conservation Authority Meeting No.
BOD-08-02 held August 23, 2002.
Correspondence from David and Carol Jeffs, dated September 15, 2002
re: Application to purchase filled Crown lakebed.
FINANCE, ADMINISTRATION AND FIRE:
Report No. ADM2002-45, Harold Daynard, Manager of Information
Technology, re: Administration Building Fax Machine.
Report No. PR2002-12 Chris Carter, Recreation Coordinator, dated
September 24, 2002 re: Request to apply for funding with Landscape
Ontario.
Councillor Hughes, Recognition Committee, 2002 Heritage Community
Recognition Program.
Mayor J. Neil Craig, Update re: County Council.
PUBLIC WORKS:
Report PWS2002-11, Jerry Ball, Public Works Superintendent, dated
September 24, 2002, re: Proposal - Drainage Repairs at 5th Line, North
of Hwy. #11 - Azimuth Environmental Consulting Inc.
Deputy Mayor Dickie, Request for Road Improvements.
PLANNING AND DEVELOPMENT
Report No. PD2002-33, Andria Leigh, Township Planner, dated
September 18, 2002 re: Committee of Adjustment Decisions for
September 12, 2002.
Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Marshall declared a pecuniary interest regarding agenda item 6 (f) re:
Report No. PR2002-12, Chris Carter, Recreation Coordinator, dated September 24,
2002, re: Request to apply for funding with Landscape Ontario as he is a Member of
Landscape Ontario. Councillor Marshall left Council Chambers and refrained from any
discussion or voting on this item.
a
Motion No. CW -2
RECEIPT OF ACCOUNTS:
DEPUTATIONS:
9:00 a.m. Mr. Ken Pavely, Landscape Ontario re: Pesticide Use.
Moved by Hough, Seconded by Bell
It is recommended that information provided by Mr. Ken Pavely, Landscape Ontario re:
Pesticide Use be received.
CORRESPONDENCE
Sm
Carried.
Correspondence from Joanne Hayes, Acting Secretary, Ontario Municipal Board,
re: 2003 Municipal Election.
Motion No. CW-3
Moved by Bell, Seconded by Hough
It is recommended that correspondence from Joanne Hayes, Acting Secretary, Ontario
Municipal Board re: 2003 Municipal Election be received.
Carried.
b) Correspondence from Association of Municipalities of Ontario re: Counties,
Regions and CMSMs Annual Conference, October 20-23, 2002, Subdury, ON.
Motion No. CW -4
Moved by Dickie, Seconded by Hough
It is recommended that correspondence from the Association of Municipalities of
Ontario re: Counties, Regions and CMSMs Annual Conference, October 20-23, 2002,
Sudbury, ON be received; and that Councillor Bell be authorized to attend.
Carried.
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c)
Authority, dated July 30, 2002 re:
Correspondence from Wayne Wilson, CAO, Nottawasaga Valley Conservation
Interim Policy for the Taking of Surface Water.
Motion No. CW - 5
Moved by Dickie, Seconded by Bell
It is recommended that correspondence from Wayne Wilson, CAO, Nottawasaga
Valley Conservation Authority, dated July 30, 2002 re: Interim Policy for the Taking
of Surface Water be received.
d)
Correspondence from Nottawasaga Valley Conservation Authority re:
Member's Watershed Bus Tour, September 27, 2002.
Motion No. CW - 6
Moved by Dickie, Seconded by Hough
It is recommended that correspondence from Nottawasaga Valley Conservation
Authority re: NVCA Member's Watershed Bus Tour, September 27, 2002 be
Received; and that Councillor Hughes be authorized to attend.
Carried.
NVCA
e)
Township of Springwater, re: Notice of Committee of Adjustment Meeting,
October 2, 2002 re: File No. A16/02, Joseph Flynn.
Motion No. CW- 7
Moved by Bell, Seconded by Dickie
It is recommended that Township of Springwater, re: Notice of Committee of
Adjustment Meeting, October 2, 2002 re: File No. A16/02, Joseph
Flynn be received.
Carried.
Carried.
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f)
Minutes of the Lake Simcoe Region Conservation Authority Meeting No. BOD-08-
02 held August 23, 2002.
Motion No. CW- 8
Moved by Dickie, Seconded by Bell
It is recommended that Minutes of the Lake Simcoe Region Conservation Authority
Meeting No. BOD-08-02 held August 23, 2002 be received.
Carried.
g)
Correspondence from David and Carol Jeffs, dated September 15, 2002 re:
Application to purchase filled Crown lakebed.
Motion No. CW-9
Moved by Bell, Seconded by Dickie
It is recommended that correspondence from David and Carol Jeffs, Lot 124, Plan 780,
dated September 15, 2002 re: Application to purchase filled Crown lakebed be
received and referred to staff for a response.
Carried.
FINANCE, ADMINISTRATION AND FIRE
a)
Memorandum from Paul Eenhoorn, Fire Chief, dated September 12, 2002 re:
Volunteer Search and Rescue Program (S.A.R.)
Motion No. CW - 10
Moved by Bell, Seconded by Dickie
It is recommended that the memorandum from Paul Eenhoorn, Fire Chief, dated
September 12, 2002 re: Volunteer Search and Rescue Program (S.A.R.) be
received; and that the Ramara Community Policing Committee be advised of Council's
support in creating a Search and Rescue Team that could involve the Township of Oro-
Medonte; and that the Ramara Community Policing Committee be also advised to liaise
directly with Paul Eenhoorn, Fire Chief, Township of Oro-Medonte.
Carried.
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b)
Fire Report No. 2002-11, Paul Eenhoorn, Fire Chief, dated August 31,2002 re:
Monthly Fire Report for July 2002.
Motion No. CW -11
Moved by Dickie, Seconded by Bell
It is recommended that Fire Report No. 2002-11, Paul Eenhoorn, Fire Chief, dated
August 31,2002 re: Monthly Fire Report for July 2002 be received.
Carried.
c)
Report from Nick McDonald, Meridian Planning Consultants Inc., dated August
30, 2002 re: Private Members Bill 79 - Amendments to the Ontario Water
Resources Act.
Motion No. CW - 12
Moved by Hough, Seconded by Dickie
It is recommended that the Report from Nick McDonald, Meridian Planning Consultants
Inc., dated August 30, 2002 re: Private Members Bill 79 - Amendments to the Ontario
Water Resources Act be received and that Leona Dombrowsky, MPP, Hastings-
Frontenac-Lennox & Addington, as well as the Premier of Ontario, be advised of
Council's support of Bill 79 - Ontario Water Resources Amendment Act to ensure
notification of applications to take water to municipalities and conservation authorities;
and that direct notification be given to affected residents through the public meeting
process.
Carried.
d)
Report No. ADM2002-38, Marilyn Pennycook, Clerk, dated August 14, 2002 re:
Responses re: Permits to Take Water Process.
Motion No. CW - 13
Moved by Dickie, Seconded by Hough
It is recommended that Report No. ADM2002-38, Marilyn Pennycook, Clerk, dated
August 14, 2002 re: Responses re: Permits to Take Water Process be received; and
that the correspondence from 116 Ontario municipalities be received.
Carried.
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e)
Report No. 2002-45,Harold Daynard, Manager of Information Technology, dated
September 18, 2002 re: Administration Building Fax Machine.
Motion No. CW - 14
Moved by Fountain, Seconded by Hughes
It is recommended that Report No. ADM2002-45, Harold Daynard, Manager of
Information Technology, dated September 18, 2002 re: Administration Building Fax
Machine be received and adopted; and that staff be authorized to enter into a three
year lease agreement with Northern Business Machines for the Panasonic 890 Fax
Machine as listed.
Carried.
f)
Report No. PR2002-12 Chris Carter, Recreation Coordinator, dated September
24, 2002 re: Request to apply for funding with Landscape Ontario.
Councillor Marshall left Council Chambers and refrained from any discussion or voting
on this item.
Motion No. 15
Moved by Hughes, Seconded by Fountain
Report No. PR2002-12 Chris Carter, Recreation Coordinator, dated September 24,
2002 re: Request to apply for funding with Landscape Ontario be received and
adopted; and that Staff be authorized to submit an application form for "EXTRA"
funding on Council's behalf to Landscape Ontario Horticultural Trades for the
development of the joint Emergency Services Buildings on the 4th Line, Horseshoe
Valley.
Carried.
g)
Councillor Hughes, Recognition Committee - 2002 Heritage Community
Recognition Program.
Motion No. 16
Moved by Hughes, Seconded by Marshall
It is recommended that Mary Garbutt's name be forwarded as a candidate for the
Cultural Category of the 2002 Heritage Community Recognition Program on behalf of
the Township of Oro-Medonte.
Carried.
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h) Mayor J. Neil Craig - Update re: County Council
Mayor Craig informed the Committee of the release of "An Organizational
Review of the County of Simcoe" with severed sections.
Motion No. 17
Moved by Marshall, Seconded by Hughes
It is recommended that the update re: County Council by Mayor J. Neil Craig be
received.
Carried.
PUBLIC WORKS
Report No. PWS2002-11, Jerry Ball, Public Works Superintendent, dated
September 24, 2002 re: Proposal - Drainage Repairs at 5th Line, North of Hwy.
#11 -Azimuth Environmental Consulting Inc.
Motion No. CW - 18
Moved by Marshall, Seconded by Hughes
It is recommended that Report No. PWS2002-11, Jerry Ball, Public Works
Superintendent, dated September 24, 2002 re: Proposal - Drainage Repairs at 5th Line
North of Hwy. #11 - Azimuth Environmental Consulting Inc. be received and adopted;
and that Council approves additional funds of $3,500 (plus applicable taxes) as an
overrun to the 2002 Budget; and that Azimuth Environmental Consulting Inc. be notified
of Council's decision.
Carried.
b) Deputy Mayor Dickie re: Request for Road Improvements
Deputy Mayor Dickie requested that staff inspect the Mt. St. Louis Road from Hwy #400
westerly to the 6th Line.
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PLANNING AND DEVELOPMENT:
Ron Kolbe, Director of Building/Planning Development, Licence to Occupy
Agreement, OPP Extended Services Office/Community Meeting Room/Fire Hall
4th Line.
Motion No. CW - 19
Moved by Marshall, Seconded by Fountain
It is recommended that the Licence to Occupy Agreement, OPP Extended Services
Office/Community Meeting Room/Fire Hall, 4th Line be received; and that the Clerk
bring forward a By-law to authorize the Clerk and Mayor to execute the agreement.
b)
Carried.
Report No. PD2002-33, Andria Leigh, Township Planner, dated September 18,
2002 re: Committee of Adjustment Decisions for September 12, 2002.
Motion No. 20
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. PD2002-33, Andria Leigh, Township Planner, dated
September 18, 2002 re: Committee of Adjustment Decisions for September 12, 2002
be received.
Carried.
Motion No. 21
Moved by Bell, Seconded by Hough
It is recommended that draft comments on Committee of Adjustment Application B-
18/02, B19/02, Greg & Judith Thatcher be brought forward to Council for consideration.
Carried.
COMMUNITY SERVICE:
ENVIRONMENTAL TASK FORCE:
ADDENDUM:
Nil.
10.
Nil.
11.
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Items have been incorporated in the minutes.
12. IN-CAMERA:
Motion No. 22
Moved by Fountain, Seconded by Hughes
It is recommended that we do now move In-Camera at 11:25 a.m. to discuss personnel
matters.
Carried.
Motion No. CW - 23
Moved by Marshall, Seconded by Fountain
It is recommended that we do now rise and report from In-Camera at 11:50 a.m.
Carried.
a)
Jennifer Zieleniewski, CAO, re: Personnel Matter (Accessibility Advisory
Committee).
Motion No. CW -24
Moved by Hughes, Seconded by Marshall
It is recommended that the information presented by Jennifer Zieleniewski, CAO re:
Personnel Matter (Accessibility Advisory Committee) be received; and that Bonnie,
MacDougall, Debbie Mooney and Drew Rigden be appointed as members of the
Accessibility Advisory Committee and; that Councillor Fountain be appointed as Chair;
and that the Clerk bring forward the necessary By-law.
Carried.
b)
Jennifer Zieleniewski, CAO, re: Personnel Matter
Withdrawn.
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13. ADJOURNMENT
Motion No. CW -25
Moved by Fountain, Seconded by Hughes
We do now adjourn at 12:10 pm.
Carried.
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