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10 09 2002 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, October 9, 2002 (~ 9:05 a.m. Council Chambers Present: Staff Present: Also Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Chris Carter, Recreation Coordinator; Keith Mathieson, Director of Engineering and Environmental Services; Jerry Ball, Public Works Superintendent; Paul Gravelle, Treasurer; Ron Kolbe, Director of Building/Planning; Andria Leigh, Township Planner Judy Kern, Chamber of Commerce; Donna Snider, Chamber of Commerce; Bruce Chappell, Chamber of Commerce; John Waugh, Lite FM; M. Tenszen, Packet & Times 1. ADOPTION OF THE AGENDA: Motion No. CW - 1 Moved by Marshall, Seconded by Hughes It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, October 9, 2002 be received and adopted with the following additions: 5. CORRESPONDENCE: h) -6 & 7 Ms. April Clark, Coldwater, addition to petition on main agenda. k) I. Skinner, Line 1, correspondence re: thank you to Volunteer Firemen. I) Helen Perry, Hawkestone, correspondence re: affordable housing. Continued ..... Motion No. CW-1 (continued): 6. FINANCE, ADMINISTRATION & FIRE: c) Correspondence of August 7, 2002 from the Oro District Lions Club. d) Fire Report No. 2002-12, Paul Eenhoorn, Fire Chief re: Monthly Fire Report for August, 2002. e) Marilyn Pennycook, Clerk, re: Electoral Population Report. 12. IN-CAMERA: c) Councillor Hughes, query re: legal matter. Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. RECEIPT OF ACCOUNTS: Motion No. CW-2 Moved by Fountain, Seconded by Marshall It is recommended that the Statement of Accounts for the month of September, 2002 totaling $4,338,216.86 be received. Carried. 4. DEPUTATIONS: a) 9:00 a.m. Oro-Medonte Chamber of Commerce re: Progress, Initiatives and current activities. Motion No. CW-3 Moved by Hughes, Seconded by Fountain It is recommended that the information presented by the Oro-Medonte Chamber of Commerce re: Progress, Initiatives and current activities be received. Carried. §. CORRESPONDENCE: a) Simcoe County District School Board Update '1 - September 25, 2002. Motion No. CW-4 Moved by Marshall, Seconded by Hughes It is recommended that the Simcoe County District School Board Update 'i - September 25, 2002 be received. Carried. b) Orillia Public Library Board, minutes of June 26, 2002 regular meeting. Motion No. CW-5 Moved by Hughes, Seconded by Marshall It is recommended that the Orillia Public Library Board minutes of June 26, 2002 regular meeting be received. Carried. c) Midland Public Library Board, minutes of June '13, 2002 regular meeting. Motion No. CW-6 Moved by Fountain, Seconded by Hughes It is recommended that the Midland Public Library Board minutes of June '13, 2002 regular meeting be received. Carried. d) Simcoe County District Health Unit, correspondence re: Provincial Quit Smoking Contest and National Workplace Wellness Week. Motion No. CW-7 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence from the Simcoe County District Health Unit re: Provincial Quit Smoking Contest and National Workplace Wellness Week be received and posted for information. Carried. 3 e) Fred Larsen, Coldwater, correspondence re: road condition, Line 11 north of Horseshoe Valley Road. Motion No. CW-8 Moved by Fountain, Seconded by Hughes It is recommended that the correspondence from Mr. Fred Larsen, Coldwater re: road condition, Line 11 north of Horseshoe Valley Road be received and referred to staff for a response. Carried. f) City of Barrie, correspondence re: special meeting to determine the need for a revision of the Official Plan of The City of Barrie. Motion No. CW-9 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence from the City of Barrie re: special meeting to determine the need for a revision of the Official Plan of The City of Barrie be received. Carried. g) County of Simcoe, Notice of the Passing of a By-law to Permit a Site Specific Exception to By-law No. 2840, 21 Quinlan Road, Barrie, Lot 367, RP 51M-619 in the City of Barrie. Motion No. CW-10 Moved by Hughes, Seconded by Marshall It is recommended that the Notice of the Passing of a By-law to Permit a Site Specific Exception to By-law No. 2840, 21 Quinlan Road, Barrie, Lot 367, RP 51M-619 in the City of Barrie from the County of Simcoe be received. Carried. 4 h) Ms. April Clark, Coldwater, correspondence & petition re: playground in Sugarbush. Motion No. CW-11 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence & petition from Ms. April Clark, Coldwater re: playground in Sugarbush be received. Carried. i) Oro-Medonte History Committee, status report re: Oro African Church Plaque. Motion No. CW-12 Moved by Marshall, Seconded by Fountain It is recommended that the status report from the Oro-Medonte History Committee re: Oro African Church Plaque be received. Carried. j) Orillia Public Library, correspondence re: Ontario Public Library Week, October 21 - 27, 2002. Motion No. CW-13 Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from the ©rillia Public Library re: Ontario Public Library Week be received and that the Township of Oro-Medonte proclaim the week of October 21 - 27, 2002 to be Ontario Public Library Week. Carried. k) Skinner, Line 1, correspondence re: thank you to Volunteer Firemen. Motion No. CW-14 Moved by Hough, Seconded by Dickie It is recommended that the correspondence from I. Skinner, Line 1, re: thank you to Volunteer Firemen for response to call on August 9, 2002 be received. Carried. 5 I) Helen Perry, Hawkestone, correspondence re: affordable housing. Motion No. CW-15 Moved by Bell, Seconded by Hough It is recommended that the correspondence from Helen Perry, Hawkestone, re: affordable housing be received and referred to staff for a response, and that a copy of the correspondence be forwarded to the County of Simcoe. Carried. 6. FINANCE, ADMINISTRATION AND FIRE a) Chris Carter, Recreation Co-ordinator, re: request from Ontario's Lake Country re: installation of TODS signage. Motion No. CW-16 Moved by Dickie, Seconded by Hough It is recommended that the information presented by Chris Carter, Recreation Co- ordinator, re: request from Ontario's Lake Country re: installation of TODS signage be received and that approval be given for the implementation of Lake Country area profile signs within the Township. Carried. b) Report No. ADM2002-46, Paul Gravelle, Treasurer, re: Council Expense Allowance. Motion No. CW-17 Moved by Dickie, Seconded by Hough It is recommended that Report No. ADM2002-46 by Paul Gravelle, Treasurer, re: Council Expense Allowance be received and adopted, and that Council resolve, pursuant to S.255(2) of the Municipal Act, its intention that one third of the remuneration paid to elected members of Council shall continue as expenses incident to the discharge of their duties as members of Council. Carried. 6 c) Correspondence dated August 7, 2002 from Frank Lawson re: Oro District Lions Club projects on the Oro-Medonte Lake Country Railtrail. Motion No. CW-18 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence from Frank Lawson re: Lions Club projects on the Oro-Medonte Lake Country Railtrail dated August 7, 2002 be received and referred to staff for a report for Council consideration. Carried. d) Fire Report No. 2002-12, Paul Eenhoorn, Fire Chief, Monthly Fire Report for August, 2002. Motion No. CW-19 Moved by Hough, Seconded by Bell It is recommended that Fire Report No. 2002-12 by Paul Eenhoorn, Fire Chief, Monthly Fire Report for August, 2002 be received. Carried. e) Marilyn Pennycook, Clerk re: Electoral Population Report. Motion No. CW-20 Moved by Dickie, Seconded by Marshall It is recommended that the information presented by the Clerk re: population of electoral groups be received. Carried. 7 7. PUBLIC WORKS: a) Report No. ES2002-52, Keith Mathieson, Director of Engineering and Environmental Services, re: Arbourwood Estates Subdivision, Phase II Certificate of Substantial Completion and Acceptance (Underground Works), Plan 51M-696. Motion No. CW-21 Moved by Bell, Seconded by Dickie It is recommended that Report No. ES2002-52 by Keith Mathieson, Director of Engineering and Environmental Services, re: Arbourwood Estates Subdivision, Phase II Certificate of Substantial Completion and Acceptance (Underground Works), Plan'51M- 696 be received and adopted, and that the Township issue the Certificate of Substantial Completion and Acceptance (Underground Works) for Phase II of the Arbourwood Estates subdivision dated September 25, 2002, and further that the appropriate by-law be brought forward for Council consideration. Carried. 8. PLANNING AND DEVELOPMENT: a) Andria Leigh, Township Planner, response to Ministry of Natural Resources re: Jeffs purchase of filled lands. Motion No. CW-22 Moved by Dickie, Seconded by Bell It is recommended that the correspondence from David and Carol Jeffs re: requesting comments on the purchasing of filled lands, Lot 124, Plan 780, Concession 14 (Orillia) be received and that the Township of Oro-Medonte has no objection to the sale of the subject lands. Carried. 9. COMMUNITY SERVICE: Nil. 10. ENVIRONMENTAL TASK FORCE: Nil. 11. ADDENDUM: Items have been incorporated in the minutes. 12. IN-CAMERA: Motion No. CW-23 Moved by Hough, Seconded by Bell It is recommended that we do now go In-Camera at 11:00 a.m. to discuss personnel & legal matters. Carried. Motion No, CW-24 Moved by Dickie, Seconded by Hough It is recommended that we do now Rise and Report from In-Camera at 12:30 p.m. Carried. a) Jennifer Zieleniewski, CAO, personnel matter (S. Johnston). Motion No. CW-25 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from Sandra Johnston re: Accessibility Advisory Committee be received and that the draft response under the Mayor's signature be forwarded to Ms. Johnston. Carried. 9 b) Jennifer Zieleniewski, CAO, personnel matter. Motion No. CW-26 Moved by Hughes, Seconded by Marshall It is recommended that Report No. ADM2002-40 by Jennifer Zieleniewski, CAO, be deferred to the Council meeting of October 16, 2002. Lost. Councillor Hughes declared an objection to the declaration of the Mayor per Township of Oro- Medonte Procedural By-law No. 95-44, Section 16b) and requested a recorded vote on the matter. Recorded Vote Requested by Councillor Hughes Councillor Don Bell Deputy Mayor Walter Dickie Councillor Ruth Fountain Councillor Ralph Hough Councillor Harry Hughes Councillor Paul Marshall Mayor J. Neil Craig Nay Nay Yea Yea Yea Yea Nay Carried. Motion No. CW-27 Moved by Dickie, Seconded by Bell It is recommended that Report No. ADM2002-40 by Jennifer Zieleniewski, CAO, re: Administrative Streamlining and Reorganization be received and adopted. Deferred. c) Councillor Hughes, discussion re legal matter. 13. ADJOURNMENT: Motion No. CW-28 Moved by Bell, Seconded by Dickie It is recommended that we do now adjourn at 12:38 p.m. Carried. J. Neil Craig Clerk, Mi 10