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10 16 2002 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES . Wednesday, October 16,2002 TIME: 7:00 p.m. FOURTY -NINTH MEETING 2000-2003 COUNCIL . Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAD; Marilyn Pennycook, Clerk; Jerry Ball, Public Works Superintendent; Keith Mathieson, Director of Engineering and Environmental Services; Andria Leigh, Township Planner . Also Present: Dr. Evelyn Elsey, Valley Road Health Centre; Pamela Gilchrist, Barrie & Area Recruitment Officer re: Physician Recruitment Program; Richard Kelly, Director Human Resources, Royal Victoria Hospital; Dr. Jim Bolton, J. Purnell, Packet & Times; J. Waugh, Lite FM; Alfred & Mrs. Kanis; Hans Meyer, Christian Meyer, Kim Settle, Brent Settle, Joanne Jermey, Michelle Tudhope 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of reflection. " 3. ADOPTION OF AGENDA: '" ~ r Motion No.1 Moved by Hughes, Seconded by Fountain . Be it resolved that the agenda for the Council Meeting dated Wednesday, October 16, 2002 be adopted as printed and circulated with the following additions: ...con't Motion No.1 (continued): 9. REPORTS OF MUNICIPAL OFFICERS: d) Report No. ES2002-53, Keith Mathieson, Director of Engineering and . Environmental Services, re: Heritage Hills Golf Club Ltd., Road Improvement Agreement. 1 O. COMMUNICATIONS: d) Councillor Hough re: Severn Sound Delisting. 14. BY-LAWS: c) By-law No. 2002-106 Being a by-law to authorize the execution of " a Road Improvement Agreement between the Corporation of the Township of Oro- ,. Medonte and Heritage Hills Golf Club Ltd. 15.IN-CAMERA: c) Report No. ADM2002-48, Jennifer Zieleniewski, CAD, re: personnel matter. Carried. 4. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -IN ACCORDANCE WITH THE ACT" Councillor Hughes declared a pecuniary interest with respect to Item 10c) as . his son lives in close proximity to the subject property (Pods Lane). Councillor Hughes left Council Chambers and did not participate in any discussion or vote with regard to this matter. 5. RECOGNITION OF ACHIEVEMENTS: Nil. 6. MINUTES OF PREVIOUS MEETING: a) Minutes of the Council Meeting held Wednesday, October 2,2002. . ~ Motion No.2 Moved by Fountain, Seconded by Marshall Be it resolved that the Minutes of the Council Meeting held Wednesday, October 2, 2002 be received and adopted as printed and circulated. . Carried. 2 7. CONSENT AGENDA CORRESPONDENCE: a) Simcoe County District Health Unit, update re: West Nile Virus. . Motion No.3 Moved by Hughes, Seconded by Fountain Be it resolved that the items under the "Consent Agenda Correspondence" as listed below be received: t a) Simcoe County District Health Unit, update re: West Nile Virus. Carried. 8. DEPUTATIONS: a) 7:10 p.m. Public meeting re: proposed Zoning By-law Amendment under Section 34 of the Planning Act, RS.O. 1990c.P. 13, Concession 1, Part of Lot 1, RP 51 R- 12429 Part 1 (formerly within the Township of Orillia) - Meyer. . In attendance for the public meeting were: Dr. Evelyn Elsey, Valley Road Health Centre; Pamela Gilchrist, Barrie & Area Recruitment Officer re: Physician Recruitment Program; Richard Kelly, Director Human Resources, Royal Victoria Hospital; Dr. Jim Bolton, J. Purnell, Packet & Times; J. Waugh, Lite FM; Alfred & Mrs. Kanis; Hans Meyer, Christian Meyer, Kim Settle, Brent Settle, Joanne Jermey, and Michelle Tudhope. Correspondence was received from Royal LePage dated October 16, 2002 supporting the opinions of Mr. and Mrs. Settle, and a petition dated September 29,2002 was received opposing the establishment of a self-storage business at the subject property. Andria Leigh, Township Planner, provided an overview of the proposed Zoning By-law Amendment and discussion ensued. (There is a tape recording of this meeting available for review in the Clerk's office. ) A' . Motion No.4 Moved by Marshall, Seconded by Hughes . Be it resolved that the information presented at the public meeting re: proposed Zoning By-law Amendment under Section 34 of the Planning Act, RS. 0 .1990c. P .13, Concession 1, Part of Lot 1, RP 51 R-12429 Part 1 (formerly within the Township of Orillia) - Meyer - be received. Carried. 3 Motion No.5 Moved by Marshall, Seconded by Fountain . Be it resolved that the public meeting regarding the proposed Zoning By-law Amendment under Section 34 of the Planning Act, RS.O. 1990c.P. 13, Concession 1, Part of Lot 1, RP 51 R-12429 Part 1 (formerly within the Township of Orillia) - Meyer be adjourned at 7:45 p.m. Carried. b) 7:46 p.m. Dr. Evelyn Elsey, Valley Road Health Centre and Pamela Gilchrist, Barrie & Area Recruitment Officer re: Physician Recruitment Program. iw' An information package was presented and discussion ensued regarding physician recruitment in Simcoe County. Motion No.6 Moved by Fountain, Seconded by Hughes Be it resolved that the information presented by Dr. Evelyn Elsey, Valley Road Health Centre; Pamela Gilchrist, Barrie & Area Recruitment Officer, as well as . Dr. Bolton and Richard Kelly, Director of Human Resources, Royal Victoria Hospital re: Physician Recruitment Program be received and referred to staff for a report. Carried. 9. REPORTS OF MUNICIPAL OFFICERS: a) Report No. BD2002-12, Ron Kolbe, Director of Building/Planning, re: Fox request to temporarily live in a trailer. Motion No. 7 Moved by Hughes, Seconded by Marshall . Be it resolved that Report No. BD2002-12 by Ron Kolbe, Director of Building/Planning, re: Fox request to temporarily live in a trailer be received and adopted, and that Council approve the request of Bernard & Heather Fox to reside in a trailer at Concession 3, Pt. Lot 6, South Hwy. 400, 51 R-18113, Part 1 (Medonte) for a period of six months maximum; and further that a $5,000.00 security be deposited with the Corporation. . Carried. 4 . b) Report No. PD2002-34, Andria Leigh, Township Planner, re: Zoning By-law Amendment, Heritage Hills Golf Course, Concession 2, Part of Lot 20 and D (Oro). Motion No.8 f Moved by Marshall, Seconded by Fountain Be it resolved that Report No. PD2002-34 by Andria Leigh, Township Planner, re: Zoning By-law Amendment, Heritage Hills Golf Course, Concession 2, Part of Lot 10 and D (Oro) be received and adopted, and that Council adopt the Zoning By-law Amendment which would rezone the lands described as Concession 2, Part of Lot 10 and D (Ore) on Schedule A9 of the Zoning By- law 97-95 from the Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to the Private Recreational (PR) and Environmental Protection Exception (EP*153) Zones to permit a golf course on the subject property. . Carried. c) Report No. PWS2002-12, Jerry Ball, Public Works Superintendent, re: tender contracts for construction of sand storage building, North Pit. Motion No.9 Moved by Fountain, Seconded by Hughes j . Be it resolved that Report No. PWS2002-12 by Jerry Ball, Public Works Superintendent, re: tender contracts for construction of sand storage building, North Pit be received and adopted and that Council accepts the tender from Domm Construction Ltd. at a tender amount of $266,597.99, and that the deficit for the building and the interior works overrun for the project be committed to the 2003 Capital Budget, and further that the successful contractor be notified accordingly. Carried. . 5 d) Report No. ES2002-53, Keith Mathieson, Director of Engineering and Environmental Services, re: Heritage Hills Golf Club Ltd., Road Improvement Agreement. . Motion No.10 Moved by Marshall, Seconded by Hughes oJ Be it resolved that Report No. ES2002-53 by Keith Mathieson, Director of Engineering and Environmental Services, re: Heritage Hills Golf Club Ltd., Road Improvement Agreement be received and adopted, and that the Township and Heritage Hills Golf Club Ltd. enter into a Road Improvement Agreement for Gore Road, and that the cost of the Granular "A" for Gore Road be included in the Public Works Road Capital Budget for 2003, and that upon Heritage Hills Golf Club Ltd. supplying the Township with the required securities to the Road Improvement Agreement, a building permit be issued for the storage shed, and further that the appropriate by-law be brought forward for Council consideration. Carried. . 1 O. COMMUNICATIONS a) Township of Severn, resolution re: Coldwater Narrows Reserve. Motion No. 11 Moved by Marshall, Seconded by Fountain Be it resolved that that the resolution by the Township of Severn re: Coldwater Narrows Reserve, which reads: "THAT the Federal Government be advised that the Township of Severn formally requests notice of any impact on this municipality and surrounding municipalities during negotiations for native claim in the Coldwater Narrows Native Reserve Area; " be received; and that Council endorse this resolution; and further that the Township of Severn, the MP and the MPP be so advised. * Carried. . 6 . b) Severn Sound Environmental Association, correspondence re: North Simcoe Rural Water Quality Improvement Program grant money. Motion No. 12 Moved by Hough, Seconded by Bell Be it resolved that the correspondence from the Severn Sound Environmental Association re: North Simcoe Rural Water Quality Improvement Program grant money be received. Carried. c) Azimuth Environmental Consulting Inc., correspondence re: Playground site at Pods Lane. Councillor Hughes left the room during the discussion and voting on this Item. Motion No. 13 . Moved by Dickie, Seconded by Hough Be it resolved that the correspondence from Azimuth Environmental Consulting Inc. re: playground site at Pods Lane be received. Carried. d) Councillor Hough re: Severn Sound Delisting. Motion No. 14 Moved by Hough, Seconded by Marshall Be it resolved that the correspondence dated October 11, 2002 from Severn Sound Environmental Association re: Severn Sound removal from the International Sound Commission's list of Areas of Concern be received. Carried. . 7 11. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole meeting held Wednesday, October 9,2002. ~ Motion No. 15 Moved by Hough, Seconded by Bell Be it resolved that the Minutes of the Committee of the Whole meeting held Wednesday, October 9,2002 be received and adopted as amended to include the declaration of objection by Councillor Hughes on Motion CW-26. v Carried. 12. PETITIONS: Nil. 13. UNFINISHED OR NEW BUSINESS: Nil. 14. BY-LAWS: . a) By-law No. 2002-103 Being a by-law to authorize the issuance of Certificate of Substantial Completion and Acceptance (Underground Works) for Arbourwood Estates Subdivision - Phase II, Plan 51 M-696. Motion No. 16 Moved by Dickie, Seconded by Bell Be it resolved that a by-law to authorize the issuance of a Certificate of Substantial Completion and Acceptance (Underground Works) for Arbourwood Estates Subdivision - Phase II, Plan 51 M-696 be introduced and read a first and second time and numbered By-law No 2002-103. # Carried. That By-law No. 2002-103 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. . Carried. 8 . b) By-law No. 2002-104 Being a by-law to rezone Concession 2, Part of Lot 10 and Lot D, RP 51 R-28593, Part 1, Township of Oro-Medonte (formerly Township of Oro), County of Simcoe (Heritage Hills Golf Club Limited). Motion No.17 Moved by Bell, Seconded by Dickie Be it resolved that a by-law to rezone Concession 2, Part of Lot 10 and Lot D, RP 51 R-28593, Part 1, Township of Oro-Medonte (formerly Township of Oro), County of Simcoe (Heritage Hills Golf Club Limited) be introduced and read a first and second time and numbered By-law No.1 04. Carried. That By-law No. 2002-104 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . c) By-law No. 2002-106 Being a by-law to authorize the execution of a Road Improvement Agreement between the Corporation of the Township of Oro-Medonte and Heritage Hills Golf Club Ltd. Motion No. 18 Moved by Hough, Seconded by Dickie Be it resolved that a by-law to authorize the execution of a Road Improvement Agreement between the Corporation of the Township of Oro-Medonte and Heritage Hills Golf Club Ltd. be introduced and read a first and second time and numbered By-law No. 2002-106. . Carried. That By-law No. 2002-106 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . 9 15. IN-CAMERA: Motion No. 19 Moved by Hough, Seconded by Bell . Be it resolved that we do now go In-Camera at 9:07 p.m. Motion No. 20 Moved by Dickie, Seconded by Hough Carried. Be it resolved that we do now Rise and Report from In-Camera at 10:12 p.m. Carried. a) Jennifer Zieleniewski, CAD, discussion re: legal matters. Matter Withdrawn by CAD. b) Report No. ADM2002-040, Jennifer Zieleniewski, CAD re: Administrative Streamlining and Reorganization (deferred from Committee of the Whole, October 9,2002). Motion No. 21 Moved by Bell, Seconded by Dickie . Be it resolved that Report No. ADM2002-040 by Jennifer Zieleniewski, CAD re: Administrative Streamlining and Reorganization be received and adopted. Recorded Vote Requested By Councillor Hughes Councillor Paul Marshall Councillor Don Bell Deputy Mayor Walter Dickie Councillor Ruth Fountain Councillor Ralph Hough Councillor Harry Hughes Mayor J. Neil Craig 10 Yea Yea Yea Yea Yea Nay Yea .,; Carried. . . c) Report No. ADM2002-48, Jennifer Zieleniewski, CAD, re: personnel matter. Motion No. 22 Moved by Dickie, Seconded by Bell Be it resolved that report No. ADM2002-48 by Jennifer Zieleniewski, CAD re: personnel matter (Receptionist/Secretary) be received and adopted. Carried. 16. CONFIRMATION BY-LAW NO. 2002-105 Motion No. 23 Moved by Hough, Seconded by Bell . Be it resolved that a By-law to confirm the proceedings of the Council meeting held on Wednesday, October 16, 2002 be introduced and read a first and second time and numbered By-law No. 2002-105. Carried. That By-law No. 2002-105 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. ADJOURNMENT Motion No. 24 Moved by Dickie, Seconded by Hough II> Be it resolved that we do now adjourn at 10:23 p.m. Carried. . 11 . .