10 23 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, October 23, 2002 @ 9:00 a.m.
Council Chambers
Present:
Regrets:
Staff Present:
Also Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Councillor Don Bell (Conference in Sudbury)
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Chris
Carter, Recreation Coordinator; Keith Mathieson, Director of
Engineering and Environmental Services; Jerry Ball, Public Works
Superintendent; Paul Gravelle, Treasurer; Ron Kolbe, Director of
Building/Planning; Andria Leigh, Township Planner; Paul
Eenhoorn, Fire Chief
Mike Tenszen (Packet & Times), John Waugh (Lite FM), Glenn
Lucas, Bill Soles, Bruce Porter, Shawna Frolick (Simcoe County
District Health Unit), Mac McDougall, Ernie Dryden, Allan Baker,
Joe Charles, Nelson Robertson, Margaret S. Robertson, Brian
English, Tim Crawford
1. ADOPTION OF THE AGENDA:
Motion No. CW - 1
Moved by Dickie, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 23, 2002 be received and adopted with the following additions:
5. CORRESPONDENCE:
g) Ontario Professional Fire Fighters Association, correspondence re: Moratorium
on Secondary Employment Charges.
...con't
Motion No. CW-1 (continued):
h) The Royal Canadian Legion, correspondence re: Proposed Smoking By-law.
i) Township of Springwater, Notice of Hearing, Fred J. Reynolds, Part of Lot 58,
Concession 1, former Township of Medonte, now in the Township of
Springwater, more particularly described as Part 1 on RP 51R-30634 and known
municipally as 212 Scarlett Line.
j) The Committee of Adjustment Notice of Hearing from Springwater Township re:
Parts of Lots I and 2, Concession 3, former Township of Vespra, now in the
Township of Springwater, more particularly described as Parts 1 to 5 on RP 51R-
25155 and known municipally as 2847 Horseshoe Valley Road (Councillor
Hough).
k) Councillor Hughes re: By-law Enforcement, B. Parcells.
I) Mayor J. Neil Craig re: Sponsorship Letter from Tara Kawecki.
6. FINANCE, ADMINISTRATION AND FIRE:
f) Paul Eenhoorn, verbal update re: Tiered Response Program.
g) Report No. PR2002-13, Chris Carter, Recreation Co-ordinator re: request to
waive the rental fees for the use of the banquet hall at the Community Arena for
the Oro District Lions Club 30'h Charter Night Banquet (April 5, 2003).
12. IN-CAMERA:
b) Personnel Matter, The Royal Canadian Legion, Cahiague Branch (Ontario #
619), Warminster survey re: Smoking By-law.
c) Mayor J. Neil Craig, confidential correspondence re: Ambulance Service
Concern.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Hughes declared a pecuniary interest with respect to Item 6g) on the agenda
(Report No. PR2002-13, Chris Carter, Recreation Co-ordinator re: request to waive the
rental fees for the use of the banquet hall at the Community Arena for the Oro District
Lions Club 30th Charter Night Banquet - April 5, 2003) as he is a member of the Lions
Club. Councillor Hughes left the room and did not participate in any discussion or vote
with respect to this item.
3. RECEIPT OF ACCOUNTS'
Nil.
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4. DEPUTATIONS:
a) 9:30 a.m.
Motion No. CW-2
Gary Bell, Skelton Brumwell, & Associates re: Glen Stewart,
Hillway Equipment Ltd., 12'h Line Pit Rezoning Application (refer to
Planning Advisory Committee minutes of October 15, 2002).
Moved by Hough, Seconded by Dickie
It is recommended that the information presented by Gary Bell of Skelton Brumwell &
Associates and Glen Stewart re: Hillway Equipment Ltd., 12'h Line Pit Rezoning application be
received.
Carried.
b) 9:45 a.m.
Glenn Lucas, Lucas & Associates, re: Zoning By-law Amendment
Application P-130/02, Part 1 & 2 Plan 51R-29799 and Part 1 Plan
51R-30750, Located in Lot 2, Concession 2 E.P.R., Township of Oro
(refer to Planning Advisory Committee minutes of October 15, 2002).
Motion No. CW-3
Moved by Dickie, Seconded by Hough
It is recommended that the information presented by Glenn Lucas, Lucas & Associates, re:
Zoning By-law Amendment Application P-139/02, Dr. Bruce MacNicol/Mr. Greg Bell, Part 1 & 2
Plan 51 R-29799 and Part 1 Plan 51 R-30750, located in Lot 2, Concession 2 E.P.R., Township
of Oro be received.
Carried.
5, CORRESPONDENCE:
a) Tim Crawford, Chair, Oro-Medonte History Committee, correspondence re: reprint of The
Oro African Church book.
Motion No. CW-4
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence dated October 16, 2002 from Tim Crawford, Chair,
Oro-Medonte History Committee re: reprint of The Oro African Church book be received; and
that Council authorize the reprint of the book, with the printing being done by Transcontinental
Printing at a cost of $2,412.25; that Mr. Crawford be so advised; and further that the Treasurer
be advised accordingly.
Carried.
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b) Ontario's Lake Country, invitation to Fall Gala, Tuesday, November 12, 2002, Casino
Rama's Hotel.
Motion No. CW-5
Moved by Dickie, Seconded by Hough
It is recommended that the invitation to the Ontario's Lake Country Fall Gala, Tuesday,
November 12, 2002, Casino Rama's Hotel be received.
Carried.
c) Barrie Public Library, minutes of Board meeting held Thursday, June 27, 2002.
Motion No. CW-6
Moved by Hough, Seconded by Dickie
It is recommended that the minutes of the Barrie Public Library Board meeting held Thursday,
June 27, 2002 be received.
Carried.
d) Town of Innisfil, resolution re: Toll Free Calling Zones.
Motion No. CW-7
Moved by Dickie, Seconded by Hough
It is recommended that the resolution of the Town of Innisfil re: Toll Free Calling Zones be
received.
Carried.
e) Mr. Bob Gregory, Hawkestone, correspondence re: mail delivery in the Village of
Hawkestone.
Motion No. CW-8
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence from Mr. Bob Gregory, Hawkestone, received
October 15, 2002 re: mail delivery in the Village of Hawkestone be received and that staff
investigate the impact and report back to Council.
Carried.
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f) Oro-Medonte Community Policing Committee, correspondence re: appreciation of
assistance to reach goal for aerial photo of the new Extended Services Building.
Motion No. CW-9
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence from the Oro-Medonte Community Policing
Committee dated October 3, 2002 re: appreciation of assistance to reach goal for aerial
photo of the new Extended Services Building be received.
Carried.
g) Ontario Professional Fire Fighters Association, correspondence re: Moratorium on
Secondary Employment Charges.
Motion No. CW-10
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence from the Ontario Professional Fire Fighters
Association re: Moratorium on Secondary Employment Charges be received.
Deferred.
Motion No. CW-ll
Moved by Fountain, Seconded by Marshall
It is recommended that Item 5g) be deferred pending clarification and that staff report to
Council.
Carried.
h) The Royal Canadian Legion, correspondence re: Proposed Smoking By-law.
Motion No. CW-12
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence from The Royal Canadian Legion re:
Proposed Smoking By-law be received.
Carried.
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i)
Township of Springwater, Notice of Hearing, Fred J. Reynolds, Part of Lot 58,
Concession 1, former Township of Medonte, now in the Township of Springwater,
more particularly described as Part 1 on RP 51R-30634 and known municipally as
212 Scarlett Line.
Motion No. CW-13
Moved by Hough, Seconded by Dickie
It is recommended that the Committee of Adjustment Notice of Hearing from the
Township of Springwater, re: Fred J. Reynolds, Part of Lot 58, Concession 1, former
Township of Medonte, now in the Township of Springwater, more particularly described
as Part 1 on RP 51R-30634 and known municipally as 212 Scarlett Line be received.
Carried.
J)
The Committee of Adjustment Notice of Hearing from Springwater Township re:
Parts of Lots I and 2, Concession 3, former Township of Vespra, now in the
Township of Springwater, more particularly described as Parts I to 5 on RP 51R-
25155 and known municipally as 2847 Horseshoe Valley Road, Vespra County
Estates Ltd,
Motion No. CW-14
Moved by Marshall, Seconded by Hughes
It is recommended that the Township of Springwater Notice of Hearing re: Committee of
Adjustment, File No. B22/02, Vespra County Estates Ltd. be received.
Carried.
k) Councillor Hughes re: By-law Enforcement, B. Parcells.
Motion No. CW-15
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from B. Parcells dated October 10, 2002
re: Dog By-law be received and staff prepare a response under the Mayor's signature.
Carried.
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I) Mayor J. Neil Craig re: Sponsorship Letter from Tara Kawecki.
Motion No. CW-16
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence received October 22, 2002 from Tara
Kawecki re: sponsorship to attend the World Dance Championships in Germany on
November 11,2002 be received.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM2002-47, Jennifer Zieleniewski, CAO, re: Chain of Office.
Motion No. CW-17
Moved by Marshall, Seconded by Hughes
It is recommended that Report No. ADM2002-47 by Jennifer Zieleniewski, CAO, re:
Chain of Office be received and adopted; and that the Committee be advised to
proceed and that Meryl Drake notify Coyle and Greer Awards Canada Ltd. to
commence with the Chain of Office, including the engraving; and further that the
Treasury Department be notified accordingly; and that a letter of appreciation be sent to
each member of the Committee thanking them for their time and efforts in designing the
Township of Oro-Medonte new Chain of Office.
Carried.
b) Report No. ADM2002-49, Marilyn Pennycook, Clerk, re: Warminster Legion
Remembrance Day Parade.
Motion No. CW-18
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. ADM2002-49 by Marilyn Pennycook, Clerk, re:
Warminster Legion Remembrance Day Parade be received and adopted; and that
exemption to By-law No. 99-41 be granted to The Royal Canadian Legion of Branch
619, Warminster for a Remembrance Day Parade to be held on November 10, 2002
commencing at 1:30 p.m.
Carried.
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c) Report No. ADM2002-50, Marilyn Pennycook, Clerk, re: regulation of smoking in
public places, Township of Oro-Medonte.
Motion No. CW-19
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. ADM2002-50 by Marilyn Pennycook, Clerk, re:
regulation of smoking in public places, Township of Oro-Medonte be received and
adopted; and that the "By-law Respecting Smoking in Public Places in the Township of
Oro-Medonte" be presented to Council, as amended; and that the Clerk be authorized
to bring forward the necessary by-law to appoint the Simcoe County District Health Unit
to enforce the "Public Places" by-law; that the enactment date of the by-law to be
presented to Council be January 1, 2003; and further that staff be authorized to
publicize the passing of the By-law Respecting Smoking in Public Places in the
Township of Oro-Medonte.
Carried.
d) Marilyn Pennycook, Clerk, discussion re: Holiday Meeting Schedule.
Motion No. CW-20
Moved by Marshall, Seconded by Fountain
It is recommended that the information presented by Marilyn Pennycook, Clerk re:
Holiday Meeting Schedule be received and that the following meeting schedule be
adopted:
Committee of the Whole meeting December 25, 2002 - cancelled;
Council meeting January 1, 2003 - cancelled;
Committee of the Whole, lS' regular meeting - January 8, 2003.
Carried.
e) Deputy Fire Chief Joe Casey, Update re: Fire and Emergency Services Master Plan.
DEFERRED.
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f) Paul Eenhoorn, verbal update re: Tiered Response Program.
Motion No. CW-21
Moved by Fountain, Seconded by Hughes
It is recommended that the verbal report provided by Paul Eenhoorn, Fire Chief re: Tiered
Response Program be received.
Carried.
g)
Report No. PR2002-13, Chris Carter, Recreation Co-ordinator re: request to waive the
rental fees for the use of the banquet hall at the Community Arena for the Oro District Lions
Club 30th Charter Night Banquet (April 5, 2003).
Councillor Hughes left the room and did not participate in any discussion or voting with respect
to this item.
Motion No. CW-22
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. PR2002-13 by Chris Carter, Recreation Co-ordinator re:
request to waive the rental fees for the use of the banquet hall at the Community Arena for the
Oro District Lions Club 30'h Charter Night Banquet be received and adopted; and that Council
waive the rental fee of $267.00 for the Oro Lions Club; and that the Oro District Lions Club
obtain their own "Special Occasion Permit" for the serving of alcohol; and further that the Club
be advised of Council's decision accordingly.
Carried.
7. PUBLIC WORKS:
Nil.
8. PLANNING AND DEVELOPMENT:
a) Report No. PD2002-35, Andria Leigh, Township Planner, re: Committee of Adjustment
Decisions, October 10, 2002.
Motion No. CW-23
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. PD2002-35 by Andria Leigh, Township Planner, re:
Committee of Adjustment Decisions, October 10, 2002 be received.
Carried.
b) Planning Advisory Committee meeting minutes of Tuesday, October 15, 2002 (for
information only).
Motion No. CW-24
Moved by Marshall, Seconded by Fountain
It is recommended that the minutes of the Planning Advisory Committee meeting of
Tuesday, October 15, 2002 be received for information only.
Carried.
9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11.
ADDENDUM:
Items have been incorporated in the minutes.
12. IN-CAMERA:
Motion No. CW-25
Moved by Hughes, Seconded by Marshall
It is recommended that we do now go In-Camera at 12:35 p.m. to discuss personnel &
legal matters.
Carried.
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Motion No. CW-26
Moved by Fountain, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 12:55 p.m.
Carried.
a) Confidential Report No. ADM2002-51, Jennifer Zieleniewski, CAO, re: summary of
outstanding legal issues, and/or special projects involving solicitors be received.
Motion No. CW-27
Moved by Marshall, Seconded by Fountain
It is recommended that Confidential Report No. ADM2002-51 by Jennifer Zieleniewski, CAO, re:
summary of outstanding legal issues, and/or special projects involving solicitors be received.
Carried.
b) The Royal Canadian Legion, Cahiague Branch (Ontario # 619), survey re: Smoking
By-law.
Motion No. CW-28
Moved by Hughes, Seconded by Marshall
It is recommended that the survey conducted by The Royal Canadian Legion, Cahiague Branch
(Ontario # 619), Warminster re: Smoking By-law be received.
Carried.
c) Mayor J. Neil Craig, confidential correspondence re: Ambulance Service Concern.
Motion No. CW-29
Moved by Fountain, Seconded by Marshall
It is recommended that the information presented by Mayor Craig re: Ambulance Service be
received.
Carried.
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13.ADJOURNMENT:
Motion No. CW-30
Moved by Fountain, Seconded by Hughes
It is recommended that we do now adjourn at 1:00 p.m.
Carried.
M~/or, J. Neil C ig ~/ Clerk,
yn P~
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